A Sharing Solution: Rolling Box Cloud Storage in Higher Ed (179649848)

7/27/2019 A Sharing Solution: Rolling Box Cloud Storage in Higher Ed (179649848)

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NET+ Box Program

~250 Member Universities

Internet2: fastest R&E network in the world

NET+: cloud services tailored for higher education

8 Universities partnered with Internet2 and Box to

develop NET+ Box program

55+ Universities currently enrolled

Universities deploy to their whole campus: students,

faculty, staff receive enterprise Box accounts



Funding Approaches

NET+ Box is a campus-wide service: price based on thefull institution size

Campus subscription cheaper than blocks of licenses

Central Funding: CIO funds as a new service

Departmental Contributions: units on campus interested

in replacing legacy systems pool their funds

Creative Solutions: pay-per-usage for larger quotas;

student tech fees; and more



Security and Compliance

The Good

SSAE 16, Data at Rest Encryption, Application pen-

tests, Box owned CDN, Geographical redundancy,

extreme vendor transparency during servicevalidation

Reasonable logging, adequate e-discovery capacity

Most schools are permitting FERPA data

NO EXPORT CONTROLLED DATA!



Security and Compliance

Whither HIPAA RSN (really, we mean it)

Cautionary tale: a HIPAA BAA != a HIPAA Policy

Really, is your medical information

safe in his hands?



Security and Compliance - Poll

Let us know where you stand (multi-choice)

Which Data Types are concerns at your institution?

Credit Card or Payment Card Industry (PCI)

Export Controlled Research –

ITAR or EAR Federal Information Security Management Act (FISMA)

Private Personal Information (PPI)

Protected Health Information - HIPAA

Sensitive Identifiable Human Subject Research Social Security Numbers

Student Education Records – FERPA

Student Load Application Information - GLBA



Account Provisioning &

Identity Management Auto-provisioning / auto-roll-in

Identity Management Integration

Multiple email domains / identity providers

Shared Organizational Accounts




Identity ManagementClubs

Teams

Research




Identity Management - PollLet us know where you stand (multi-choice)

We will roll out/have rolled out group accounts

We have multiple email domains/subdomains

We have multiple IDPs

We allow quota increases for individuals

We allow quota increases for groups



Account Deprovisioning

API support

Transitioning account from Enterprise to Consumer

Ensuring university data stays behind



Account Deprovisioning



Account Deprovisioning - Poll

Let us know where you stand (multi-choice)

Our alumni keep their university email

Our alumni email address differs from the standard

email address (e.g. @alumni.institution.edu)

We will allow our students to roll their Box accounts out

to personal accounts when they leave.

We will allow our staff and faculty to roll their Box

accounts out to personal accounts when they leave.



Third-party Applications

There are multiple approaches that can be applied:

Disable all but core applications until reviewed

Enable all but provide security and implication

references

A mixed process of the two

Disabled EnabledMixed



Third-party Applicationshttp://www.safecomputing.umich.edu/dataguide/

http://www.safecomputing.umich.edu/dataguide/

http://www.safecomputing.umich.edu/dataguide/



Third-party Applications - Poll

Let us know where you stand (single choice)

We (plan to) disable all but Official Box apps

We (plan to) enable all but provide security information

We (plan to) enable some and have a request process

for others to be enabled

We (plan to) do something else



Support Impact

Top issues

University support and Box

support

Box as a solution for users’

needs

Preparing your support

organization for Box



Support Impact - Poll

Let us know where you stand (multi choice)

We will have a dedicated Tier 2 Box specialist

We will give Tier 1 access to the Box admin console

We will provide central support and escalate requests

We will create central documentation



Administration

Planning for Administrative Needs

Administrative Settings

Managing Email Notification

Report Searching and Settings

Delegated Admin Access

Group Administration (or lack thereof)



Administration – Poll

Let us know where you stand

Will your Box service be managed centrally, or will you

share administration across multiple units or campuses?

Do you intend to delegate certain administrative

privileges to a central Help Desk or unit support teams?

Would you like to integrate your Box service with a

campus groups system like Active Directory or Grouper?



Marketing and Promotion

Positioning – storage or collaboration?

Promote or grow virally?

Clever promotions



Marketing and Promotion



Marketing & Promotion



Marketing & Promotion - Poll

Let us know where you stand (text answers)

What other storage solutions will Box compete with at

your institution?

What other collaboration solutions will Box compete

with at your institution?

Do you plan to (or did you) promote Box on your

campus? If so, how?



Use Cases

The best way to describe Box is

through examples



Use CasesIndiana University

Film History

Spanish Phonetics



Use Cases – Univ of MichiganResume Books

instructor /students

Class Role-play Videos



Transfer large datasets from variousinstitutions around the world to a lab,

where they are reformatted the data to be

stored on Amazon S3.

Use Cases – Univ of Pennsylvania

Distribution of research coordinators’

training videos that send links set as non-

collaborators/public, using password and

expirations.



For More Information

Attendee Resources:

http://iu.box.com/EDUCAUSE-Virtual-2013

NET+ Box Program Information:

http://internet2.edu/netplus/box

NET+ Box Program Follow-up Questions:

[email protected]



mailto:[email protected]














Questions



Documents

A Sharing Solution: Rolling Box Cloud Storage in Higher Ed (179649848)