A Publication of the Minitex Bibliographic and Technical ... · Minitex/OCLC Mailing - March 2012 1 MINITEX/OCLC MAILING March A Publication of the Minitex Bibliographic and Technical

Minitex/OCLC Mailing - March 2012 1

MINITEX/OCLC MAILING

March

A Publication of the Minitex Bibliographic and Technical Services Unit

Announcements

Minitex/OCLC Billing ChangesCarla Dewey Urban, Minitex/BATS

In July 2009, the nature of the partnership between Minitex and OCLC changed as support for OCLC products and services moved from Minitex to OCLC Support Services. That partnership continues to evolve as OCLC moves to consolidate and centralize administrative services.

Toward that end, and effective July 1, 2012, billing for OCLC products and services will also move from Minitex to OCLC. Directors and Minitex Billing Contacts at each institution that receives OCLC billing should have received a letter via mail and e-mail with information on this transition.

As this change from billing through Minitex to direct OCLC billing for OCLC services occurs, the following information may be helpful to you:

• Your library or group will automatically begin to receive OCLC statements directly from OCLC in August 2012 for July 2012 activity.

• You may choose to be invoiced by OCLC on a monthly basis, or you may participate in a Subscription Deposit Program that earns interest on deposits (currently 4% APR through Dec. 31, 2012).

• If you need a contractual agreement to support your billing arrangement with OCLC, you may request such a contract from Becky Hurley, Director of Order Services at OCLC (1-800-848-5878, ext. 4316 or [email protected])

• You may choose to close your Minitex Deposit Account, or to retain funds in your Minitex Deposit account to pay for training, databases, barcodes or other charges your library incurs through Minitex.

Minitex and OCLC will provide much more information about this transition in the coming months. You can also find more information about the transition on the Frequently Asked Questions webpage:

http://www.oclc.org/content/go/en/transition/Midwest/questions.html

We are working closely with OCLC to ensure a smooth transition for each library. If you have any questions, please do not hesitate to contact Carla Urban of Minitex at 1-800-462-5348 or [email protected] or Becky Hurley, of OCLC Support Services, at 1-800-848-5878, ext. 4316 or [email protected].

Thank you for your support as we make this change in billing, for your strong collaboration as a Minitex participant, and for your important contributions to the OCLC Cooperative.

Announcements

Minitex/OCLC Billing Changes . . . . . . . . . . . . . . . . . . . . . 1

New Minitex Oral History Recordings . . . . . . . . . . . . . . . . . 2

General

OCLC ALA Midwinter Recordings Available . . . . . . . . 2

Cataloging & Metadata

LC Announces RDA Implementation Plans . . . . . . . . 3

OCLC Discussion Paper About RDA . . . . . . . . . . . . . . . . . 3

New ALCTS Webinar. . . . . . . . . 4

Resource SharingChanges to Address Fields in WCRS . . . . . . . . . . . . . . . . . . . . 4

Digitization & Preservation

New Webinar: File Not Found. . . . . . . . . . . . . . . . . . . . . . 4

2

moving to St. Paul Park in 1952, and, then, as a librarian in the Minneapolis School District from 1955-1980. She served as President of Minnesota Educational Media Organization from 1977-1978.

Jerry BaldwinJerry Baldwin's first library job was as a student at the St. Paul Campus Library (now Magrath Library). From there, he went to library school at the University of Minnesota, and, then, on to the Minnesota Department of Highways (now the Minnesota Department of Transportation) Library as Director from 1972-2007.

In his interview, he talks about staff from the Minitex Union List of Serials (MULS)visiting the MnDOT library to record their serial holdings, the development of the Transportation Libraries Catalog (TransCat) as one of the first OCLC Group catalogs, creation of the National Transportation Library (1998) and the Transportation Knowledge Networks, and reauthorization of the National Transportation Library. Access the full recording here:

http://www.minitex.umn.edu/40th/Baldwin.aspx

General

OCLC ALA Midwinter Recordings Available OCLC; edited

At the Midwinter Meeting of the American Library Association (Dallas, TX), the Americas Regional Council Member Meeting and OCLC Symposium drew more than 200 individuals (plus more than 100 online), who learned about OCLC's strategy, which was presented by William Maes, Americas Regional Council Executive Committee Chair (Dalhousie University, Halifax, Nova Scotia).

The meeting featured OCLC Symposium speaker Sarah Lacy, Founder and Editor-in-Chief of PandoDaily, and author of Brilliant, Crazy, Cocky. Sarah discussed “Mining the Fault Lines: Big Collaboration on a Richter Web Scale,” and shared the stories of several entrepreneurs from around the world, who have

Announcements

New Minitex Oral History RecordingsSara Ring, Minitex/BATS

Two recent additions to the Minitex Oral History Project are now available on the web: interviews with Helen Stub and Jerry Baldwin. Details are each interview are below, or you can visit the following webpage to see a complete list of recordings that are available:

http://www.minitex.umn.edu/40th/OralHistory.aspx

Helen StubHelen Stub was the secretary-treasurer of the Twin City Library Club (TCLC) when the organization dissolved around 1959. Founded in 1906, the Twin City Library Club was an organization intended to help librarians in St. Paul and Minneapolis become acquainted with each other and the library collections of the Twin Cities. Helen reflects in the interview:

This group of people were active participants in the intellectual, aesthetic, educational, political life of that period between 1906-1959. And, that period included two World Wars, a depression, the recovery, the New Deal, droughts, and, of course, the invention of the automobile.

Helen Stub discusses the founding of the organization by Clara Baldwin (Director, Public Library Commission, 1889-1936), John King (Director, Minnesota State Library), Gratia Countryman (Director, Minneapolis Public Library), W.W. Folwell (President, University of Minnesota) and relays tales from the Secretary-Treasurer's books that chronicle the events of the library profession in the Twin Cities. These included summaries of lectures, reports on library successes, and descriptions of a 1908 list of periodicals of the libraries in Minneapolis and St. Paul, early interlibrary loan, site visits to libraries, announcement of the first bookmobile, parties at the H.W. Wilson company, boat trips on the Mississippi, road tours by car, and elegant dinners. Access the full recording here:

http://www.minitex.umn.edu/40th/Stub.aspx

More About Helen StubHelen began her library career in Fairfax, MN, in 1948,

Minitex/OCLC Mailing - March 2012 3


Doubtless the most significant aspect of LC’s plan is their target date for RDA implementation: March 31, 2013. This date, as they put it, is “when all catalog records newly created at LC will be produced according to RDA instructions.”3 (Though a “target” date and not a firm deadline, it does give something for the rest of us to hang our hats on.) Their planning document goes into further detail on scheduling, recommended instruction topics, and logistical issues pertinent to LC staff and supervisors; at the same time, it could also serve as a blueprint for local library training.

Wiggins’ announcement is available at LC’s website:

http://www.loc.gov/catdir/cpso/news_rda_implementation_date_120227.html

LC’s current RDA training plan is also accessible online (PDF format):

http://www.loc.gov/aba/rda/pdf/RDA_Long-Range_Training_Plan.pdf

Also, a reminder: LC has a fairly new webpage that offers one-stop shopping for all of their RDA announcements and materials:

http://www.loc.gov/aba/rda/index.html


OCLC Discussion Paper About RDAOCLC; edited

As a part of preparations for the future implementation of RDA, OCLC staff have been discussing how RDA data and practices might be incorporated more fully into WorldCat.

A discussion paper, Incorporating RDA practices into WorldCat, which lays out potential policies and actions, is available for comment. Please send your comments on these proposed policies and actions, as well as your thoughts on any other possible policies in regard to bibliographic records and RDA, to [email protected] by April 15, 2012. The discussion paper can be viewed at:

http://www.oclc.org/us/en/rda/discussion.htm

3 From page 1 of Long-Range RDA Training Plan for 2012 and Beyond: http://www.loc.gov/aba/rda/pdf/RDA_Long-Range_Training_Plan.pdf

overcome incredible circumstances to create new opportunities in their communities.

Cathy De Rosa, OCLC Vice President for the Americas and Global Vice President of Marketing, also gave an overview of OCLC's latest membership survey on communications.

Rick Schwieterman, OCLC Executive Vice President and Chief Financial Officer and treasurer, closed the event with a brief summary of the recommendations, actions and outcomes from OCLC Global Council’s Cost Sharing Models Task Force.

All of the presentations have been recorded and posted on OCLC’s website here:

http://z.umn.edu/6u9


LC Announces RDA Implementation PlansMark K. Ehlert, Minitex/BATS

The Library of Congress recently announced that they have devised a long-range training plan for their (now effectively certain) move to RDA.

First, a little background. The U.S. RDA Test Coordinating Committee issued last June a report in which they recommended that RDA adoption by the Library of Congress, the National Agricultural Library, and the National Library of Medicine take place “no sooner than January 2013”—and then only if nine conditions were either met or if significant movement is made on achieving them.1 According to Beacher Wiggins (Director, Acquisitions and Bibliographic Access Directorate), a recently published update reveals good progress is being made on such matters as “re-wording” parts of RDA into less elaborate prose and establishing a framework for a successor to the MARC standard. 2 And, so with fulfillment of the prerequisites looking favorable, LC personnel have devised a year-long, three-part training plan to bring their cataloging staff up to speed on RDA.

1 From pages 2–4 of Report and Recommendations of the U.S. RDA Test Coordinating Committee: http://www.loc.gov/bibliographic-future/rda/source/rdatesting-finalreport-20june2011.pdf

2 See the quarterly update on RDA implementation released in January 2012: http://www.loc.gov/aba/rda/pdf/RDA_updates_16jan12.pdf






http://www.loc.gov/bibliographic-future/rda/source/rdatesting-finalreport-20june2011.pdf

http://www.loc.gov/bibliographic-future/rda/source/rdatesting-finalreport-20june2011.pdf

http://www.loc.gov/aba/rda/pdf/RDA_updates_16jan12.pdf

4


New ALCTS WebinarThe following webinar was recently announced. The full list of ALCTS webinars can be found here:

http://www.ala.org/alcts/confevents

Using the Library of Congress Classification H ScheduleWednesday, May 2, 2012, 1:00 PM - 2:00 PM (Central)http://www.ala.org/alcts/confevents/upcoming/webinar/050212

This webinar, presented by Louise Ratliff, Social Sciences and Map Catalog Librarian, University of California, Los Angeles, will cover some of the more complex aspects of using the "H" schedule to create classification numbers, including use of various kinds of tables, special topics, and subdivisions for industries and trades. At the end of the presentation, attendees will be able to:

• Shelflist according to the Regions and Countries Table

• Use internal tables to subdivide by local geography, or firm name

• Apply external tables to subdivide by geography, form, time period, or subject

Who should attendThe presentation is geared toward catalogers with some experience using the "H" classification, and thus will not cover basic skills.

PrerequisitesUse of Classification Web is not required, since classification numbers will be constructed manually, based on the printed schedule and tables published by the Library of Congress. Examples will be shown using the Class Web "Standard Browser."

Resource Sharing

Changes to Address Fields in WCRSOCLC; edited

In early March, OCLC made changes to address fields in the ILL workform within WorldCat Resource Sharing (WCRS).

The “SHIP TO”, “BILL TO” and “RETURN TO” fields are now the following distinct address fields:

• Attention• Address 1• Address 2• City• State/Province• Country• Postal Code

The new “Address 1” field contains the data that was previously included in the “SHIP TO” field on the ILL workform.

What action should you take? To make sure your library’s address information displays appropriately in the revised workform, you need to modify your library’s constant data to split the address information into the appropriate new fields. Visit the following guide for instructions on how to revise your constant data:

http://www.oclc.org/support/documentation/resourcesharing/using/WCRS_constant_data.pdf

During the recent WorldCat Resource Sharing Best Practices webinar, “The Secret World of the FirstSearch Administrative Module”, guest speaker Tina Baich, Indiana University-Purdue University Indianapolis (IUPUI) discussed the recent changes to WCRS address fields. The webinar recording is available at:

https://oclc.webex.com/oclc/lsr.php?AT=pb&SP=EC&rID=52929592&rKey=da4fd8361d5ea7bc

Please note that this recording is in the Universal Communications Format (UCF) rich media file format. Visit the following url to view a list of players that support viewing rich media files using UCF:

https://oclc.webex.com/oclc/systemdiagnosis.php

Digitization & Preservation

New Webinar: File Not FoundSara Ring, Minitex/BATS

We are pleased to offer the following introductory webinar on the topic of Digital Preservation. We hope this is just the start of a series of training about this topic. If the course is full by the time you receive the Minitex/OCLC Mailing, sign up for the waiting list. Based on demand, we may be able to offer this webinar a second time.






Printed on recycled and recyclable paper with at least 30 percent postconsumer material.

The Minitex/OCLC Mailing is an informational bulletin sent monthly to Minitex/OCLC libraries. Permission to reprint with appropriate acknowledgement is granted. All articles should be attributed to Minitex unless otherwise credited. This publication is available in alternate formats upon request. Please call Kay Kirscht, Minitex 612-624-4002 for further information.

Minitex is a publicly supported network of academic, public, state government, and special libraries working cooperatively to provide and improve library service to patrons in Minnesota, North Dakota, and South Dakota.

For address and name changes, please send a message to [email protected].

The University of Minnesota is an equal opportunity educator and employer.

Minitex Bibliographic and Technical Services (BATS)612-624-4002, 800-462-5348, [email protected] Ehlert, Sara Ring, Carla Dewey UrbanOCLC Cataloging, ILL, Digitization and Preservation products and services.

Minitex Contract Cataloging Program (ConCats)612-624-4002, 800-462-5348, [email protected] Ehlert

Minitex Cooperative Purchasing & Electronic Resources Services (CPERS)Rita Baladad 612-626-8252, [email protected] Reference products and services

Minitex/OCLC Mailing Contact Information

File Not Found: And Introduction to Digital PreservationWednesday, April 18, 2012http://www.minitex.umn.edu/Training/Details.aspx?SessionID=395

DescriptionHas your computer ever crashed, and you lost all those important files you had saved? What if the loss was spread to the contents of your entire organization? Or, have you ever gone back to a file that was a few years old and tried to open it, only to find that you no longer have the program to read the file? As most of the records we create are digital, digital preservation is essential to ensure continued access to these resources.

This session provides a basic introduction to the concept of and issues associated with digital preservation. Digital resources are defined, the life-cycle of digital objects is discussed, and challenges and risks associated with digital preservation are identified. Participants will be introduced

to the Library of Congress's Digital Preservation Outreach and Education (DPOE) Program.

AudienceThis introductory course is for staff of any library, archive, or other organization concerned about the long term care of their digital resources. No previous knowledge about the topic of digital preservation is assumed.

Presenter Carol Kussmann, Collection Assistant at the Minnesota Historical Society, has been working on a National Digital Information and Infrastructure Preservation Program grant for the past three years, with the goal to educate others on how to preserve and provide access to digital legislative content. In addition, Carol was one of the inaugural 24 trainers invited to attend the Library of Congress’s Digital Preservation Outreach and Education (DPOE) Train-the-Trainer Workshop in September 2011.

mailto:mino%40umn.edu?subject=

mailto:ConCats%40umn.edu?subject=

mailto:balad001%40umn.edu?subject=

MinitexUniversity of Minnesota15 Andersen Library222 21st Avenue SouthMinneapolis, MN 55455-0439


A Publication of the Minitex Bibliographic and Technical Services Unit

MARCH 2012Important information about Minitex/OCLC billing changes inside

MINITEX CalENdar

This calendar primarily lists events scheduled by Minitex, although other events are included. This is an informational posting only, registration materials are sent

separately. If you would like your event included in the calendar, please call Kay Kirscht at 612-624-3532.

MINITEX CalENdarTraining, Meetings, and Conferences

MARCH

20 RDA for the Seasoned Copy Cataloger – Audiovisual Materials, Part 1 of 49:30 a.m. – 12 Noon CSTOnline, 4-part Training Session Serieshttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=330

20 Smart Resources for the Smart Board3:30 p.m. – 4:00 p.m., CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=375

21 Making ELM Access Easy9:00 a.m. – 9:30 a.m., CSTOnline Reference Outreach & Instruction Training

https://www.minitex.umn.edu/Training/Details.aspx?SessionID=358


23 ELM: More Than Just Articles12:30 p.m. – 1:30 p.m., CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=362


27 ELM: More Than Just Articles10:30 a.m. – 11:30 a.m., CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=362


29 Using Maps in Student Resources in Context1:00 p.m. – 1:30 p.m., CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=370

APRIL

3 FRBR & FRAD – Keys to RDA, Part 1 of 29:30 a.m. – 12 Noon CSTOnline, 2-part Training Session Serieshttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=350

4 Just Search - EBSCOhost1:00 p.m. – 1:45 p.m., CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=380

5 FRBR & FRAD – Keys to RDA, Part 2 of 29:30 a.m. – 12 Noon CSTOnline, 2-part Training Session Serieshttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=350

5 ELM and Local Government3:30 p.m. – 4:00 p.m., CSTOnline Reference Outreach & Instruction Training sessionhttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=377

6 Health and Medical Resources in ELM9:00 a.m. – 10:00 a.m., CSTOnline Reference Outreach & Instruction Training sessionhttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=259

9 ELM and Local Government9:00 a.m. – 9:30 a.m., CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=377

10 Britannica’s Interactive Learning Materials8:30 a.m. – 9:00 a.m., CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=369

11 Just Search - InfoTrac1:00 p.m. – 1:45 p.m., CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=381

12 Accessing Your ELM Usage Statistics11:00 a.m. – 12:00 Noon, CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=278

13 RDA for the Seasoned Copy Cataloger – Music Materials, Part 1 of 41:30 p.m. – 4 p.m. CSTOnline, 4-part Training Session Serieshttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=331

17 RDA for the Seasoned Copy Cataloger – Music Materials, Part 2 of 41:30 p.m. – 4 p.m. CSTOnline, 4-part Training Session Series


18 File Not Found: An Introduction to Digital Preservation10:00 a.m. - 11:15 a.m., CSTOnline Digitization & Metadata Traininghttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=395

18 Just Search - ProQuest1:00 p.m. – 1:45 p.m., CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=382


20 Accessing Your ELM Usage Statistics12:30 p.m. – 1:30 p.m., CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=278


25 Making ELM Access Easy3:30 p.m. – 4:00 p.m., CSTOnline Reference Outreach & Instruction Traininghttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=358

25 RDA for the Seasoned Copy Cataloger – Print Monographs, Part 1 of 49:30 a.m. – 12 Noon CSTOnline, 4-part Training Session Series


27 RDA for the Seasoned Copy Cataloger – Print Monographs, Part 2 of 49:30 a.m. – 12 Noon CSTOnline, 4-part Training Session Serieshttps://www.minitex.umn.edu/Training/Details.aspx?SessionID=329

MAY


1 The All-New ProQuest12:30 p.m. – 1:30 p.m., CSTOnline Reference Outreach & Instruction Traininghttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=318

2 Connexion Client, Module 2: Basic Bibliographic Searching1:00 p.m. – 3 p.m., CSTOCLC Online Training Sessionhttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=387


3 ELM: More Than Just Articles1:30 p.m. – 2:30 p.m., CSTOnline Reference Outreach & Instruction Traininghttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=362

3 Delivering Curriculum Content through Shareable Online Lesson Plans2:30 p.m. – 3:30 p.m., CSTOnline Reference Outreach & Instruction Traininghttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=378

8 ELM and Local Government3:30 p.m. – 4:00 p.m., CSTOnline Reference Outreach & Instruction Traininghttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=377

9 RDA for the Original Cataloger, Part 1 of 39:30 a.m. – 12 Noon CSTOnline, 3-part Training Session Serieshttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=376

10 21st Annual ILL Conference 2012University of Minnesota, St. Paul CampusConferencehttps://www.minitex.umn.edu/Events/Conferences/Ill2012.aspx

10 Accessing Your ELM Usage Statistics11:30 a.m. – 12:30 p.m., CSTOnline Reference Outreach & Instruction Traininghttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=278


15 CatExpress11:00 a.m. – 21 Noon, CSTOCLC Online Training Sessionhttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=244


15 Connexion Browser, Module 2: Basic Searching1:00 p.m. – 3 p.m., CSTOCLC Online Training Sessionhttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=388

16 RDA for the Seasoned Copy Cataloger – Continuing Resources, Part 1 of 41:30 p.m. – 4:00 Noon CSTOnline, 4-part Training Session Serieshttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=352




30 CONTENTdm Basic Skills 1: Getting Started1:00 p.m. – 3:00 Noon CSTOCLC Online Training Sessionhttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=389

JUNE

1 CONTENTdm Basic Skills 2: Working with Text1:00 p.m. – 3:00 Noon CSTOCLC Online Training Sessionhttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=390

4 CONTENTdm Basic Skills 3: Maintaining Collections1:00 p.m. – 3:00 Noon CSTOCLC Online Training Sessionhttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=391

6 RDA for the Seasoned Copy Cataloger – Audiovisual Materials, Part 1 of 41:30 p.m. – 4:00 Noon CSTOnline, 4-part Training Session Serieshttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=330


12 RDA for the Seasoned Copy Cataloger – Audiovisual Materials, Part 3 of 41:30 p.m. – 4:00 Noon CSTOnline, 4-part Training Session Series

http://www.minitex.umn.edu/Training/Details.aspx?SessionID=330


19 CatExpress1:00 p.m. – 2:00 p.m., CSTOCLC Online Training Sessionhttp://www.minitex.umn.edu/Training/Details.aspx?SessionID=244

Documents

A Publication of the Minitex Bibliographic and Technical ... · Minitex/OCLC Mailing - March 2012 1 MINITEX/OCLC MAILING March A Publication of the Minitex Bibliographic and Technical