A GUGM InvenStory: Using Voyager Friendly Inventory Software in the Stacks

Innovative Solutions, May 15, 2014 GIL Users Group Meeting (GUGM)

Valdosta State University: Sherrida Crawford, Steve Scheuler, Deb VanPetten, Brett Williams

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Pick & Scan Introduced in Voyager 2001 version – Game Changer

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Reference Collection Barcoding Project Purpose: Barcode books in the Reference collection with the intent of scanning the barcodes of the books that are used. Data collected from “In-house usage” will assist us with determining which books in the Reference collection are being used for collection assessment and collection development purposes. Mandate from University Auditing Office: Collection in Odum Library will be inventoried. Supplies needed: Spine label printer TLP 2844 Wand for inputting barcodes

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Process: Step 1. Shelflister will be used to identify the following: -books still needing to be barcoded. E.g. Mental Measurements Yearbooks -data needing to be cleaned up Step 2. Identified books will be barcoded by Deb V. New labels will be placed on the books to easily identify which books have been barcoded. Data needing correction will be corrected by myself or the cataloging staff. Step 3. Once collection has been inventoried, Reference books left out and on the book truck will have their barcodes scanned. Step 4. Data will be downloaded each year, and the data analyzed for collection development purposes.

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Reference Collection – ShelfLister Choice of Application

Location Barcodes Added as of 4/28/2013

Barcodes Total

REF 3,754 24,535

REF ALCOVE 124 3,238

READY REF 20 1,133

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Kings Bay Hosted Collection – ShelfLister Choice of Application

Owning Library Barcode Counts

Brenau University 98

Georgia Military College 230

Kings Bay Naval Collection 21,133

Troy State University 74

VSU Offcampus Kings Bay 1,363

Total: 22,898

209 serial records unaccounted 2,202 book records unaccounted

Second pass of the shelves found 632 of the 2,202 missing monographs

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VSU Odum Library Circulating Collection – LSMS Choice of Application

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VSU Odum Library Circulating Collection – LSMS Choice of Application

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50,000

100,000

150,000

200,000

250,000

300,000

350,000

20140211 20140226 20140305 20140312 20140319 20140326 20140402 20140409 20140416 20140423PRELIMINARY MISSING 3,216 3,892 4,073 3,412 3,515 3,921 4,198 4,449 4,614 4,952INVENTORY PRESENT 166,587 191,447 200,943 211,313 228,987 243,655 259,179 268,243 285,543 306,022

2nd

& 3

rd F

loor

- 3

13,3

65

2nd & 3rd Floors, 98%

1st Pass Completed April 23, 2014

LSMS In Action

LSMS In Action

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A Word about Reports - Long Story / Short Story

A. Familiar with Library Collection B. Aware of Library Practices C. Knowledgeable about Voyager Functionality D. Why inventorying? For what purpose?

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Typical Discrepancies Discovered • Call# on book does not match call# in the OPAC • Incorrect holdings displayed • Multiple barcodes for the same item • 1 item record + multiple copies + different locations • Incorrect locations

852 0 _ ≠b READYREF ≠k REF should read as 852 0 _ ≠b READYREF ≠k READY REF

• Items listed as withdrawn from previous reference inventory found on shelves • Books with no barcodes