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Georgia Tech and EmoryHighlights From our Alma Implementations
GUGM May 19, 2016 – Macon Ga
Our Story• Background
– LSC services agreement– MOU between the presidents– decisions on policies and procedures
• Partnership– collaboration drove timeline– Number of volumes we are putting into the LSC that will be shared
between the two institutions• Timeline
– Alma at GT (6 months)– Alma at Emory (2 years)
• Integrate two institutions and LSC
HIGH DENSITY STORAGELIBRARY PRINT ITEMSSHARED COLLECTION
One location. One collection. Optimal Storage.
How We Did It• People and Working Groups• Working with ExL (separate and together)
– Topology Design with ExLibris– Pre-Implementation / Implementation / Cutover
• MOUs• Project Management Approach• Tools (Box, Vidyo, etc)• Integrations with WBM, Aeon, ILLiad??
Integrations
How We Did It
MOU
How We Did It
Working Groups
How We Did It
…and of course together.
Separately
How We Did It
Project Management
• PM Assignment• Charter• Resource Commitments
Project Initiation
Challenges• Public / Private• Decentralized / Centralized• Budget for additional resources• Buy-in / Support from Leadership
(priorities)• Communications• Resource Sharing and Fulfillment
Success and Data Points• Both institutions implemented on schedule• Integration with WMB ICS• Accession, Ingest, and Request of
Materials• [Data Points – number volumes etc.]
Integrations
S• At Emory we identified 61 integrations
prior to migration activities• Integration with WMB ICS• Accession, Ingest, and Request of
Materials• [Data Points – number volumes etc.]
Next Steps• Where we are as of May 2016
– Resource Sharing Testing and Go-Live– Sustaining the partnership
• Future plans– Fulfillment Network Q4 2016– Kudos to ExLibris for extra work to setup
resource sharing and for the fulfillment network coming
Questions?
Thank You
Georgia Tech• Doug Goans
• Stella [email protected]
• Karen [email protected]
Emory• Ceray Doss-Williams
• Amy [email protected]
• Alex [email protected]
Outline
Context •why a shared repository - a shared collection?•profile of the partners•initial planning for the LSC - Library Service Center
How, what and who
•formal project management•development of policies and agreements•collections preparation
Services •Shared collection•On-site services: Delivery, ILL, Reading Room, Conference Rms.•Facilitating discovery between collections and at LSC
Why a shared repository? Context
Profile of Tech and Emory
private v. public
engineering and sciences v. liberal arts & medicine
students
faculty
funding sources
Common areas of interest
Neurosciences
Biomedicine
Why a shared repository? Divergent motivations
Emory: critical need for space for print storage• at Emory collections
were growing 5,000 LF a year (for the campus
• Continued growth of special collections
GT: Need for a better facility
• Need for a better conditioned facility
• Re-imagining the library
Initial planning for a shared repository
Formal planning process started - fall 2012• plan to build a Harvard style facility• selection of a site - importance of a site
that was between Emory and GT
Selection of an architect• selection of KSS - fall of 2013• plan for 4 modules: each holding
3.75M volumes
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