AGENDA

Overview of Use and Purpose Overview of Security Login Instructions Walk-through of Application Functionality Wrap-Up and Q&A

USE AND PURPOSE

What is Online Grading? It is a web application that facilitates the collection of final

grades, class and student specific comments, and the electronic submission of those grades to the Registrar’s Office.

Standardizes the process of grade submission, and reduces inefficiencies and costs by automating and streamlining a pervious manual paper process.

Who uses Online Grading? Beginning with the 2009-2010 academic year, all M1 and M2

courses will be required to use Online Grading as the medium for submitting final grades to the Registrar’s Office.

SECURITY OVERVIEW Requirements:

User must have a valid MCWCORP network account User must have a valid OASIS account User must use a Windows PC with Internet Explorer 7.0 on the

MCW IS Collaborative network. If above is not possible, user can alternatively use Citrix

Roles and permissions are used to control access to add/view/edit courses Course Coordinator: can add courses, edit courses’ & students’

data Course Director: same as above, plus edit submission permission Submission Permission: can submit final grades to the Registrar’s

Office Automatic logout after 10 minutes of inactivity

LOGIN INSTRUCTIONS

Open Internet Explorer 7.0 and go to the URL: Test Environment http://starstest.acad.mcw.edu/StudentGradesPortal/

Click [Sign In] link Login should be transparent, but in case you get a

prompt, enter “MCWCORP\username” and your network password.

Course List page will load if successful, otherwise an error page will be displayed.

COURSE LIST PAGE

Displays courses which you have access to and have been set up in Online Grading Created by Educational Services using Test Scoring Created by you using Online Grading

Ability to manually add course Click button to view list of courses which can be

added to Online Grading. Refer to Cheat Sheet for further guidance

Ability to sort and filter list View course by clicking on its name

Hands-on: Course List Page

COURSE DETAILS PAGE

Page broken into sections, aka boxes Click for help related to that specific box

Locks and edit restrictions Only one user can edit a course at a time If a course is locked, others can still open a read-only view and print

reports Courses are locked upon loading the details page, and unlocked

when navigating away from that page. Contact Academic Affairs Support to clean up errant locks Lock information displayed in Page Actions box

COURSE DETAILS PAGE

LEFT COLUMN BOXES Course Details Course Access

Displays who can view the course Displays which users have the submission permission Delegate the submission permission by clicking the icon (Course Directors)

Course Comments Allows for a standard comment to be added to every student’s comment on

their grade sheet Spell check by clicking on the icon, make bigger by clicking icon.

Grade Distribution Grade Scale

Displays the course grade scale, if configured Edit grade scale by clicking on the icon (Online Grading created courses

only) Choose scale type and enter cut points in the four editable boxes

Hands-on: Left Column Boxes

PENDING CHANGES BOX

Pending Changes box tracks unsaved changes Click Save icon to save changes permanently Click Cancel icon to discard changes and reset the page

A confirmation prompt is displayed before discarding changes Save & Cancel icons are disabled until a change has been

made, at which point they are enabled A confirmation prompt is displayed if you navigate away from

page with pending changes

STUDENT ROSTER BOX

Displays the course roster, sorted by last name Roster can be sorted by clicking the desired column header Roster can be filtered by selecting desired radio button from the

list View student specific details by clicking on the desired student’s

row in the list Select one or more students for a batch process by checking the

checkbox next to their name A lock icon is displayed next to students who have had their

grade submitted to the Registrar’s Office

Hands-on: Student Roster Box

STUDENT DETAILS BOX

Displays information for the currently selected student from the roster Displays picture, if available Displays percent and standard score

If value is empty, it is editable for Test Scoring created courses. Values are always editable for Online Grading created courses.

Displays Calculated Grade Value derived from Educational Services’ calculations for Test Scoring created

courses. Value derived from import file for Online Grading created courses.

Adjusted Grade drop down allows tracking grade adjustments Example uses for this field are student contested grade, student deserves

higher grade, or calculated grade is missing (empty) Note: you can only adjust grade upward.

STUDENT DETAILS BOX

Displays information for the currently selected student from the roster Student Comments text area

Comments are required for any student with a LP, F, I or adjusted grade Spell check by clicking on the icon, make bigger by clicking icon.

Details about who submitted the final are displayed, if applicable Email Icon

Opens Outlook with the student’s email populated in the to address

Hands-on: Student Details Box

MISSING INFORMATION BOX

Missing Information box displays list of students who need further details entered before their grade can be submitted to the Registrar’s OfficeGrades are required for all medical studentsComments required for students with a LP, F, I or adjusted

grade List is dynamically updated after every change to a

student grade or comment An error dialog is displayed if you try to submit a

grade for a student with missing information.

Hands-on: Missing Information Box

PAGE ACTIONS BOX

Displays a list of actions that can be taken on the course Save pending changes Discard pending changes Import course data Submit final grades Manage default comments Manage course sections Print reports

IMPORT COURSE DATA

Refer to Cheat Sheet

DEFAULT COURSE COMMENTS Default Course Comments provide a way to add a standard comment

to every student who has a particular grade. You can specify a different comment for each grade level

Possible uses: You use a default comment for each grade level You mostly use a default comment for each grade level—use default

comments as a starting point. Things to Remember:

Each grade level has its own comment You must apply the default comment to the grade level in order for it to

appear in the students’ comment. If a student has an existing comment, you will be prompted to skip,

overwrite or append the default comment. When you apply the default comment, it is added to the student’s individual

comment field. If you later change the default comment, the associated students’ comments will not reflect the change—you will need to re-apply and either overwrite or append the updated comment.

GROUP INSTRUCTORS

Only applicable to courses which have sections configured by Educational Services.

Section information displayed under Student Details box for each student

Click the Group Instructors icon to edit the name of the section or the name of the section’s instructor.

SUBMIT FINAL GRADES Select one or more students to submit grades

Submit all at once or in batches Recommended to submit Academic Standing grades first and separately

Click the Submit icon Enter your network password Lock icon appears next to students who have had their grade submitted

Things to Remember: You need to have the submission permission in order to click the submit button. You can only submit grades for students who are not missing any information. You can not resubmit grades at this time in Online Grading. You will still use paper

grade sheets for the revised/remediated grade process. Once a student’s grade has been submitted, you can no longer edit any of their

data (comment, scores, etc.) Once all student grades have been submitted, you can no longer edit any of the

course and student data. For grades submitted on behalf of a Course Director, the electronic signature will

appear as “Course Directors’ Name / Initials of Delegate” on the grade sheets.

Hands-on: Submitting Final Grades

REPORTS

Click the Reports icon Ability to generate:

Class Distribution Report For all students in course

Grade Sheet Report For only the selected students

Can create reports at any time, regardless of edit locks or status of grade submission.

Hard-copy grade sheets are no longer required to be sent to the Registrar’s Office. You must now submit grades electronically for all students.

WRAP-UP AND Q&A

Practice: Loading a course Editing student grades & comments Importing grade, scores, and/or comments Submitting final grades Printing reports

If you have a question, do not hesitate to ask! If you have feedback or suggestions for improving the

application, please let us know.