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Ebdale Hub
Room Hire Application Form
Return completed Room Hire Application Form to Ebdale Hub via: [email protected]
Name of your Organisation: ____________________________Room Required (please tick √ )
Training Room with projector and screen
Milpara Room with projector and screen Commercial Kitchen
Community Room with kitchenette and projector and screen
Small Meeting Room with tables, 4 chairs and a whiteboard
The Lounge with kitchen and a whiteboard and a projector and screen
The Board Room with a whiteboard, 8 chairs and boardroom table size
Day Date Room Hire Time (includes SET UP & PACK UP)
Meeting Time (START and FINISH)
Multiple Dates? (please tick √ ) or use calendar on the back pageWhat day(s) of the week, tick √ all that apply? Mon Tues Wed Thurs Fri Sat Sun
Start Date? End Date?Do you want School
Holidays? Yes No Do you want Public Holidays? Yes No
Event Purpose / Activity Details
Event Name: (For directional signage placed in Ebdale Hub Foyer – on the What’s On Noticeboard)
Number of participants: (estimated)____________ (Figure are used for reporting purposes).Room Hire Fees (GST Inclusive)
Seaford >> Frankston >> Langwarrin >> Karingal >> Skye >> Frankston South >> Frankston North >> Carrum Downs >> Langwarrin South >> Sandhurst
Booking Number:
Entity Status (circle) FCC / Community / NFP Corporate
Half Day (4 hours or LESS) $63.00 $100.00Full Day (4 hours or MORE) $89.00 $154.00Account Code - for Frankston City Council bookings ONLY:________________________
User Group Details (For Payment Purposes)
Group Name
Mailing Address
Head Office Phone and Contact Person
ABN
Payment InformationYou will receive an invoice via email. Frankston City Council have payment options on our website. Customers can pay their accounts with our service team using a credit card (Call 1300 322 322).Details are on the invoices:
IN PERSON: Payments may be made by cash, cheque, money order, EFTPOS or Credit Card (Visa or Mastercard). Present the invoice with payment at:
Civic Centre, Davey Street, Frankston or Langwarrin Shop, Gateway Shopping Centre or Seaford Community Centre (Cnr Station St & Broughton St, Seaford) or Carrum Downs Library, Lyrebird Drive, Carrum Downs
Please Note: Opening hours vary, call 1300 322 322 for opening hours.BY MAIL: Attach your cheque to the invoice and post to:
Frankston City CouncilDebtor Account 29373PO Box 490FRANKSTON 3199
Please Note: Cheques and money orders to be made payable to Frankston City Council and crossed 'Not Negotiable'.
TELEPHONE: For credit card payments over the phone call Frankston City Council on 1300 721 138 anytime to pay using Visa or MasterCard.
Booking Contact Accounts Contact
Name NamePhone Phone
Seaford >> Frankston >> Langwarrin >> Karingal >> Skye >> Frankston South >> Frankston North >> Carrum Downs >> Langwarrin South >> Sandhurst
Mobile Mobile
Email Email
Facilitator Contact Alternate Facilitator Contact (If Applicable)Name Name
Phone PhoneMobile Mobile
Email Email
Please Note: Swipe cards will be issued to the Facilitator and Alternate Facilitator contact only. Should any of the above contacts change, please email Ebdale Hub immediately via:
Advertising your EventIf this is a community event, then you can list on Frankston City Council’s What’s On (Upcoming events) page – please see link below and upload your event information via: http://www.frankston.vic.gov.au/Things_To_Do/Events/Whats_On
Cancellation of Bookings By the Room Hirer: Should any Room Hirer cancel their booking, Ebdale Hub will not be
liable to refund the Room Hire fees paid, unless notified in writing via email at least seven (7) days prior to the booking date. Please email Ebdale Hub via: [email protected]
By Ebdale Hub: Ebdale Hub reserves the right to cancel any booking. Should it be necessary to cancel any booking, all fees paid for Room Hire will be refunded.
Room Hire Guidelines:Please refer to the Ebdale Hub Room Hire Guidelines for Room Hirer responsibilities and Ebdale Hub requirements. The Guidelines can be found:
On the Frankston City Council website see www.frankston.vic.gov.au /EbdaleHub Alternatively you can email Ebdale Hub via [email protected] or phone 9293 7102
and you can be sent a copy of the Guidelines.
Seaford >> Frankston >> Langwarrin >> Karingal >> Skye >> Frankston South >> Frankston North >> Carrum Downs >> Langwarrin South >> Sandhurst
First Aid Room Hirers must provide their own First Aid Kit.
Safety Room Hirers and patrons must follow the instructions of Ebdale Hub Fire Wardens in the event of a fire or an emergency. If Ebdale Hub is not staffed (i.e. after hours) and a fire alarm is activated, Room Hirers and patrons must exit the building via the main entrance if safe (please refer to Emergency Evacuation Diagram located in each meeting room for exits in case of an emergency), or via the alternative safest exit.
An Emergency Evacuation Diagram will be provided to you once your booking has been confirmed and it is the Room Hirer’s responsibility to provide this to any facilitators, so they can manage their group’s safety in the case of an emergency.
InsuranceFrankston City Council’s Insurance Policy does not provide cover for any group/ organisation when hiring a room. All Room Hirers are required to have their own necessary insurance cover. This is available to groups for $15 per session.
**Please attach a copy of your Certificate of Currency from your Public Liability Insurance to this application. Please see the Ebdale Hub Room Hire Guidelines for more information.
Please select the box, relevant to your organisation:
We have our own insurance We require insurance cover. Insurance is available for $15 per Hire (maximum of 52 Hirers per year), under Frankston City Councils Insurance policy. This charge will be added to your monthly Room Hire invoice.
InsuranceDo you have Public Liability Insurance that is valid Australia – wide?
Yes No
If yes, please attach a copy of your Certificate of Currency, and return this with the Ebdale Hub Room Hire Application Form.
Frankston City Council may be able to provide Public Liability Insurance for your Room Booking
Seaford >> Frankston >> Langwarrin >> Karingal >> Skye >> Frankston South >> Frankston North >> Carrum Downs >> Langwarrin South >> Sandhurst
for a fee of $15.00 (per Session).
Would you like to use this service?
Yes No
Please Note: An invoice for the Public Liability Insurance will be sent out via email, once the Room Hire booking is proceed and confirmed.
Acknowledgement I have read Ebdale Hub Room Hire Guidelines and understand that the Lounge is a shared space. I have read and will comply with Ebdale Hub Room Hire Guidelines.
The Ebdale Hub Room Hire Guidelines can be accessed via:
www.frankston.vic.gov.au or You can email Ebdale Hub on [email protected] or phone 9293 7102 and we will
send you a copy.
You must agree to comply and respect all Ebdale Hub Room Hirers Guidelines conditions should this application be accepted.
Room Hire rates are reviewed from1st July each year.
Completing this Ebdale Hub Room Hire Application Form does not confirm the booking. Confirmation will be made in writing via email from Ebdale Hub.
Please Note: There are no IT staff on site.
Signature Date
OFFICE USE ONLYApproved: Yes / No Calendar entry:
Rate: Confirmation to Room Hirer:
Security card required: Yes / No Projector required: Yes / No
Signed: Add contact to Database:
Date:
Comments:
Seaford >> Frankston >> Langwarrin >> Karingal >> Skye >> Frankston South >> Frankston North >> Carrum Downs >> Langwarrin South >> Sandhurst
Calendar 2020 (please circle dates required):
January February March April
S M T W T F S S M T W T F S S M T W T F S S M T W T F S1 2 3 4 1 1 2 3 4 5 6 7 1 2 3 4
5 6 7 8 9 10 11 2 3 4 5 6 7 8 8 9 10 11 12 13 14 5 6 7 8 9 10 1112 13 14 15 16 17 18 9 10 11 12 13 14 15 15 16 17 18 19 20 21 12 13 14 15 16 17 1819 20 21 22 23 24 25 16 17 18 19 20 21 22 22 23 24 25 26 27 28 19 20 21 22 23 24 2526 27 28 29 30 31 23 24 25 26 27 28 29 29 30 31 26 27 28 29 30
May June July August
S M T W T F S S M T W T F S S M T W T F S S M T W T F S1 2 1 2 3 4 5 6 1 2 3 4 1
3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 810 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 1517 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 2224 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 2931 30 31
September October November December
S M T W T F S S M T W T F S S M T W T F S S M T W T F S1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 1213 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 1920 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 2627 28 29 30 25 26 27 28 29 30 31 29 30 27 28 29 30 31
Public Holidays 2020
1 Jan New Year's Day 10 Apr Good Friday 25 Apr ANZAC Day 25 Dec Christmas Day
26 Jan Australia Day 11 Apr Easter Saturday 8 Jun Queen's Birthday 26 Dec Boxing Day
Seaford >> Frankston >> Langwarrin >> Karingal >> Skye >> Frankston South >> Frankston North >> Carrum Downs >> Langwarrin South >> Sandhurst
13 Apr Easter Monday 3 Nov Melbourne Cup
School Holidays
Public Holiday
Seaford >> Frankston >> Langwarrin >> Karingal >> Skye >> Frankston South >> Frankston North >> Carrum Downs >> Langwarrin South >> Sandhurst
