A Complete Practice Book tally 9

8/12/2019 A Complete Practice Book tally 9

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A complete practice book

of

Tally Accounting SoftwareWith Full Accounting Knowledge

Prepared forDOT NEPAL EDUCATIONAL ACADEMY

Kathmandu, Nepal2006

For Comment:

[email protected]

This book is based on Tally eis 5.4, but it helps to operate recent versions.

Part I Tally Entry System:

How to open Tally?Click on StartGo to Programs

Go to Tally for win95

Click on Tally 5.4

Or there may be shortcut on the Desktop. If that appear on there, double click on Tally icon

Create Company

We have to create company to prepare the function on Tally. Creating company means we are

crating our separate file on Tally. Follow this process to Create New Company:

Start Tally; window displays Gateway of Tally then choose Create Company and press Enter.Then window displays a form, fill the form as follows:

Name : Name of Company

Mailing Name : Automatically displayed

Address : Address of CompanyIncome Tax no : PAN NO (9 digit Stating from 3 or 5)

Currency Symbol : Rs.

Maintain : (Choose) Account Only; Account with Inventory; Inventory only*

Financial Year From : The starting date of Fiscal Year. (Date must be in AD)Book beginning From : It will be same as financial year, if you start your company from the

middle of the financial year it will be different.Tally Vault Password : Password to open the Tally Software; if need.

Use Security Control : if you choose Yes; Tally asks for User name & password to open.Base Currency Information

Base Currency Symbol : Rs. (For Nepal)

Formal Name : Rupees (for Rs)Number of Decimal Place : 2 (Digits after decimal) Show Amount in Million? Yes/No

Is Symbol Suffixed to Amount ? No Put Space between Amount & Symbol Yes


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* If your company don't deals with Inventory Choose Accounts Only, if deals with both accounts

& inventory Choose Accounts with Inventory or for Store choose Inventory Only but Recent

Version of Tally remove this Inventory Only option.

Select CompanyStart Tally When window displays Gateways of Tally> Company Info. Choose Select Company

& press Enter. Then choose your company from the list and press Enter. Your company will

open. You can see the Folder Number in bracket which is lies on Directory.

Menus on Tally

When you open your company, you will see the main menus named Gateway of Tally it displaysthe 10 menus on Screen they are:

Accounting Info

Inventory Info

Voucher Entry

Import Of DataBalance Sheet

Profit & Loss A/cStock Summary

Ratio Analysis

Display

Multi-Account Printing

There are only 2 more menus on Tally 7.2. They are Import MastErs and InvenTory Vouchers.

We can open the menu by pressing Highlighted key of that menu. For example we can open theAccount info by pressing A.

Account Info:Group: Group means the secondary Account head (Primary are Assets, Liabilities & Capital)where the ledger is. Tally creates 34 Groups so we don't need to create the Groups.

Voucher Types: Tally creates 19 types of voucher (see Voucher Entry) so we don't need to createit.

Ledger

Ledger is the title of transaction. It is also a sub-group.

CreationAccount Info>Ledger>Create

We have to create ledger to prepare account in different accounting transactions. Cash and Profit

& Loss A/c are pre-created by Tally, because these ledgers take place in each and everycompany. To create ledger follow this process:

Name : Name of Ledger

Alias : Tally (or blank)


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Under : Group (Choose)

Inventory values are affected ? Yes (for Purchase/Sales) No (for other)

Opening Balance : If you have got last years closing balance (Purchase/ Sales/ Expenses ledgerhas no opening balance)*

Mailing & Related Details

Give the Address Details of the ledger (Bank, Debtor/Creditor, Advance etc. ledgers only.)*Asset has Dr. Balance and Capital/Liabilities have Cr. Balance, but in case of putting openingbalance sometimes Sundry Debtor (Assets) makes advance payment and they become our

liabilities so in this case the balance is Cr. Such like sometime we make advance payment to our

supplier (Current Liabilities) and the balance is Dr. in this case.Tally can't recognize our Ledgers but it recognize them by Groups, is this Assets or

Capital/Liabilities? So be careful when choosing Groups otherwise you make blunder mistake

and it also affect on Reporting.

Display:

To View Created Ledger, Accounting Info>Ledger>Display

Then Choose the Ledger and Press Enter. (Multiple: Display>All Items)

Alter:To Edit Created Ledger, Accounting Info>Ledger>Alter

Then Choose the Ledger to edit and Press Enter. (Multiple: Alter>All Items)

Exercise

Create the following ledgers

Ledger Accounting Head (Under)

1. Computer Fixed Assets2. Telephone Expenses Indirect Expenses

3. Salary Indirect Expenses4. Custom Duty Direct Expenses5. Land & Building Fixed Assets

6. Baneshwor Department Store Sundry Debtors (Assumed our Customer)

7. Sales A/c (Income Generating Process) Sales Account8. Purchase A/c Purchase Account

9. Capital Account (Assumed as owner)

10. Himalayan Bank Ltd Bank A/c (Where is your Deposit)

11. VAT A/c Current Liabilities (See VAT Statement)12. Choudary Group Sundry Creditors (Assumed as Supplier)

13. Advance Income Tax Loans & Advances (Assets)

14. Paluwa Saving & Credit Coop. Ltd Loans (Liabilities) (As Loan Granter)

15. Electricity Expenses Indirect Exp. (Direct if used in Production)16. Carriage Inwards -vl/bdf ef8f_ Direct Expenses

17. L/C No 001245 Sundry Creditors

18. TDS Current Liabilities19. Interest on Deposit Indirect Income

20. Provision for Income Tax Provisions

21. Gausala Kirana Pasal Sundry Debtors


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22. Newspaper & Magazine Indirect Expenses

23. Motorcycle Fixed Assets

24. Syakar Company Ltd. Current Liabilities25. Directors C/A (Current A/c) Current Liabilities

Sundry Creditor is one, by whom we Purchase Goods. Remember the Term Goods in

Accounting. Goods mean our Regular Transaction Item. The Supplier other then RegularTransaction Item is lies in Current Liabilities only.

Inventory Info:You must create item to operate the inventory function on Tally. To create an item you have to

specify the Group where the item is & the measuring unit to measure the item. This menu helps

you to create them. E.g. for Fair & Lovely, it lies in Cosmetic and measured by Packet.

Where Item : fair &lovelyGroup : cosmetic

Unit : Pkt.

Stock GroupsStock Groups means the set of similar Items. It also can be defined as the group of same category

goods. We create Stock Groups to categorize the Stock Items.

Create

Gateway of Tally > Inventory info > Stock Group > CreateName: Name of group

Under: Primary

Can Quantity of items be ADDED Yes (To add the Qty& Amount of all items lies in this

Group.)Display

To View Created Stock Group, Inventory Info>Stock Group>DisplayThen Choose the Stock Group and Press Enter. (Multiple: Display>All Items)

Alter

To Edit Created Ledger, Accounting Info> Stock Group >AlterThen Choose the Stock Group to edit and Press Enter. (Multiple: Alter>All Items. You can't

delete it so make it carefully.)

Units of Measure

We count everything in a specific unit of measure. Therefore we have to create units of measure

to count our stock items in a reasonable unit.

Create

Gateway of Tally > Inventory Info > Units of Measure > CreateType : Simple (can choose Compound also.)

Name : Name of unit

Formal Name : Full NameDecimal Place : 2/0 (0 for pcs, pair etc & 2 for Kg, Ltr etc.)


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Display

To View Created Units, Inventory Info > Units of Measure > Display

Then Choose the Unit and Press Enter.

Alter

To Edit Created Unit, Accounting Info > Units of Measure > AlterThen Choose the Unit to edit and Press Enter.

Stock ItemsGateway of tally > Inventory info>Stock Items > Create

Name : Name of Item

Under : GroupUnits : Unit

Opening balance (if you have; put Quantity & Rate.)

Display

To View Created Items, Inventory Info > Stock Items > Display.Then Choose the Stock Item and Press Enter. (Multiple: Display>All Items)

Alter

To Edit Created Unit, Inventory Info > Stock Items > AlterThen Choose the Stock Item to edit and Press Enter. (Multiple: Display>All Items)

Exercise

Create the following Items with Groups and Units

Tea Food PackRice Food Bags

Pen Stationary PcsShirt Cloth Pcs

Sun silk shampoo Cosmetic Pcs

Bulb Electric Pcs

Copy Stationary PcsSugar Food Kg

Waiwai Food Pack (pkt)

Voucher Entry

Gateway of Tally > Voucher entry (Accounting voucher)

We can enter 9 kinds of vouchers, they are: Contra, Payment, Receipt, Journal, Sales, Sales

Return, Purchase, Purchase Return and Stock Journal.Keys of these vouchers are: - Contra=F4 , Payment=F5 , Receipt=F6

Journal=F7 , Stock Journal=Alt+F7, Sales=F8 , Purchase=F9. It displays at right side of Tally

window. (But Tally Allows 19 Kinds of Vouchers).


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To change the date Press F2 then put the date (or Press F2 then press Enter to go the Following

Days date). Ctrl+M use for Gateway of Tally and by pressing Ctrl+N you can activate calculator.

We have to entry the vouchers on right place. Tally allow asContra : All Bank & Cash vouchers.

Payment : All Cash, Bank Payment vouchers.

Receipt : All Cash, Bank Receipt vouchers.Sales : All Sales vouchers & Sales return vouchers.Purchase : All Purchase vouchers & Purchase return.

Stock Journal : All Stock Transfer and Consumption & Production entries.

Journal : Except above all vouchers are entries in Journal.

How to Entry the vouchers?

Go to Voucher Entry and choose the related voucher (like: to entry the suppliers invoice, choosepurchase) then press F2 and put the voucher date. If you are entering Sales or Purchase voucher

put the Invoice no in Ref. option. Then put the Dr. or Cr. ledger. (On purchase, receipt and contra

voucher format we see Cr. first where sales and payment format we see Dr). Than put the

amount and after that put second ledger, if you have choused Account with Inventory feature,you have to put the stock items and their value on Purchase & Sales ledger. At last type a

suitable Narration. Each times press Enter to go next column.While entering Vouchers you can create new ledger by pressing Alt+C delete voucher by Alt+D,save voucher Ctrl+A, Paste previous Narration Ctrl+R.

Configuration (F12)To show inventory detail in voucher. Show Inventory Details ? Yes

To show the current balance. Show Ledger & Vouchers Current balance ? Yes

To entry cased voucher in Journal. Allow Cash Accounts in Journals ? YesTo use Dr/Cr in voucher entry. Use Cr/Dr instead of To/By during entry ? Yes

Alert on Negative Cash. Warm on Negative Cash Balance ? Yes

Alert on Negative Stock Balance. Warm on Negative Stock Balance (Inv) ? Yes

Exercise

Entry the following vouchers put the suitable Date and Narration.

Purchase:-

No. 1

Cr. L/C No 001245 67,800

Dr. Purchase 60,000Sun silk shampoo 200pcs90 18,000

Sugar 500kg40 20,000

Bulb 100Pcs20 2,000

Shirt 50pcs400 20,000Dr. VAT A/c 7,800

No. 2

Cr. Choudary Group 61,020


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Dr. Purchase 54,000

Waiwai 2,000pkt11 22,000

Tom yam 1000pkt10 10,000Waiwai Quick 2,000pkt11 22,000

Dr. VAT A/c 7020

No. 3

Cr. Balaram khadya udhog 7,03,000

Dr. Purchase 7,03,000Rice 1000bgs700 7,00,000

Salt 300kgs10 3,000

No. 4

Cr. Cash 31,640

Dr. Purchase 28,000

Pen 200pcs15 3,000

Copy 1000pcs25 25,000Dr VAT A/c 3,640

No. 5

Cr. Balaram khadya udhog 10,170

Dr. Purchase 9,000Tea 75pkt40 3000

Coffee 50pkt120 6,000

Dr. VAT A/c 1170

No. 6

Cr. Nepal Cusmatic 31,357.50Dr. Purchase 27,750Fairever 200pkt80 16,000

fair&Lovely 175pkt 50 8,750

Lux 100pkt 30 3,000Dr. VAT A/c 3607.50

No. 7

Cr. Nepa Fasion Collection 1,44,357.5

Dr. Purchase 12,7,750

Shirt 200pcs 400 80,000T-shirt 85pcs 350 29,750

Jacket 20pcs 900 18000

Dr. VAT A/c 16,607.5

No. 8

Cr. Universal Electronics 23,956Dr. Purchase 21,200

Bulb 200pcs 20 4,000


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T.V. 2set 7,000 14000

DVD player 1set 3,000 3,000

Cord wire 1pcs 200 2,00Dr. VAT A/c 2,756

No. 9Cr. Nepal Cosmetic 73,450

Dr. Purchase 65,000

Sun silk Shampoo 200pcs 90 18,000Detol Soap 200pcs 75 15,000

Life boy soap 200pcs 30 6,000

Clinic plus 200pcs 80 16,000

Fair &Lovely 200pcs 50 10,000Dr. VAT A/c 8,450

No. 10

Cr. Universal Electronic 62,150Dr. Purchase 55,000

Telephone set 50set 300 15,000Fm Radio 200set 175 35,000

Blank C.D 1000pcs 5 5,000

Dr. VAT A/c 7,150

No. 11

Cr. Cash 10,735

Dr. Purchase 9,500Paper 20rim 400 8,000

Pen 100pcs 15 1,500Dr. VAT A/c 1,235

Sales:-

No. 1Dr. Baneshwor Department Store 19,888

Cr. Sales A/c 17600

Waiwai 1000pkt12 12,000Tomyam 400pkt11 4400

Waiwai Quick 100pkt12 1200

Cr. VAT A/c 2288

No. 2Dr. Gausala Kirana Pasal 234550

Cr. Sales 234550

Rice 300Bags750 225000

Salt 50Kgs11 550Sugar 200Kgs45 9000


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No. 3

Dr. Cash 18080

Cr. Sales 16000Pen 5opcs20 1000

Copy 500pcs30 15000

Cr. VAT A/c 2080

No. 4

Dr. Cash 3729Cr. Sales 3300

Tea 20pkt45 900

Coffee 10pkt130 1300

Waiwai 50pkt12 600Bulb 20pcs25 500

Cr. VAT A/c 429

No. 5Dr. Cash 12260.50

Sales 10850Sun silk shampoo 50pcs100 5000

Fair & Lovely 30pkt55 1650

Lux soap 20pkt35 700

Detol soap 100pkt35 3500Cr. VAT A/c 1410.50

No. 6Dr. Kamal Dress 70060

Cr. Sales 62000Shirt 40pcs450 18000T-shirt 85pcs400 34000

Jacket 10pcs1000 10000

Cr. VAT A/c 8060

No. 7

Dr. Cash 9379Cr. Sales 8300

F. M Radio 3pcs200 600

Telephone set 5pcs800 4000

Blank C. D 200pcs8 1600Cord wire 10pcs210 2100

Cr. VAT A/c 1079

No. 8

Dr. Cash 21526.5

Cr. Sales 19050Sun silk shampoo 50100 5000


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Detol soap 20035 7000

Life boy 5035 1750

Fair &Lovely 5055 2750Fairever 3085 2550

Cr. VAT A/c 2476.5

No.9

Dr. Pashupati stationary 14577

Cr. Sales 12900A4 paper 12rim425 5100

Pen 90pcs20 1800

Copy 200pcs30 6000

Cr. VAT A/c 1677

No. 10

Dr. Kathmandu T. V shop 290975

Cr. Sales 257500TV 15set16000 2, 40,000

DVD 5set3500 17500Cr. VAT A/c 33475

Received Voucher:-

No. 1

Cr. Gausala kirana 15000Dr. Himalayan Bank ltd. 15000

No. 2Cr. Baneshwor Department store 21000

Dr. Cash 5000

Dr. Himalayan Bank 16000

No.3

Cr. Kamal Dress 11000Dr. Cash 11000

No.4Cr. Kathmandu TV soap 1, 20,000

Dr. Himalayan Bank 1, 20,000

No.5

Cr. Baneshwor Department store 12000

Dr. Cash 12000


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No.6

Cr. Directors' C/A* 25000

Dr. Himalayan Bank 25000

No.7

Cr. Gausala kirana 4500Dr. Cash 4500

(*Sometime business needs cash and director pays interest free loan to the business it must backwithin a fiscal year. The Group for this Ledger is Current Liabilities.)

No.8

Cr. Kathmandu TV soap 55000

Dr. Himalayan Bank 50,000

Dr. Cash 5000

No. 9Cr. Kamal Dress 10,000Dr. Cash 10,000

Payment Voucher:-No. 1

Dr. Telephone Expenses 500

Dr. VAT A/c 65Cr. Cash 565

No. 2

Dr. Salary 4500Cr. Cash 4500

No. 3

Dr. Universal Electronic 12000

Cr. Himalayan Bank 12000

No.4

Dr. Nepal cosmetics 45000Cr. Cash 45000

No. 5Dr. Balaram khadya udhog 35000

Cr. Cash 35000

No. 6

Dr. L/C No 001245 60000

Dr. L/C charge & commission 2500Cr. Himalayan Bank 62500


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No.7

Dr. Nepa fashion collection 1, 20,000

Cr. Himalayan Bank 1, 20,000

Contra:-

No. 1

Cr. Himalayan Bank 20,000

Dr. Cash 20,000(Cash withdraw)

No. 2

Cr. Cash 7,500

Dr. Himalayan Bank 7,500

(Cash Deposit)

Journal:-

No. 1

Dr. Telephone Expenses 1,500

Cr. Telephone Expenses Payable 1,500

No. 2Dr. Nepa Fashion collection 11,000

Cr. Gausala Kirana 11,000

Stock Journal

Source (Consumption) Destination (Production)Name of Item Qty Rate Amount Name of Item Qty Rate Amount

Water 12cup 30 Tea 15 cup 65

Milk 1 Pkt. 15

Sugar 0.25 Kg 10Green Tea 0.15 Kg 10

We can make production entries like this. We also can make single entry here, for example we

bought Sunsilk Shampoo and get a Hair Oil free, we put the entry of Sunsilk Shampoo purchase

on Purchase Voucher and make a entry on Stock Journals Production side for free Hair Oil. We

also can create the Inventory Items adjustment entries in Stock Journal. Normal shortagededuction, free scheme etc.

Additional Cost of Purchase:

When we purchase goods there may another costs and that affects on the Rate of Item. Aftertracked them, the rate of item will increase. Tally allows us to entry such costs on Purchase

voucher. First of all we need to change the Features by pressing F11 on Voucher Entry menu and


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change the Inventory Feature: (Tally 9 Press F11 Then Press F2)

Track additional costs of Purchase? Yes

Then entry the purchase voucher, when we put the Inventory Value and press enter a new box

appear where we put the additional costs Name and Amount; such like Carriage Inwards (@ 10%

of amount or) Rs. 500. Finally we must credit the same amount on related ledger and if we paythem we have to show the payment entry on Payment Voucher.

For Example:

If we purchase Fair & Lovely 120 Pcs @ 35.62 and pay Rs. 500 as carriage and Lux Soap 300Pcs @ 30 Rs and pays Rs. 700. We have to make a purchase entry and put the carriage as

additional cost. It increases the rate of item which shows as Actuals: below. At last the amount of

additional cost should be credit respectively. This feature is applicable in Accounts with

Inventory feature only.

Additional Costs sf] af/]df hfgsf/L

;fdfg vl/b ug]{ 7fpFsf] cfwf/df vl/bnfO{ @ efudf afF9\g ;S5f}FM :yflgo vl/b / cfoft (LocalPurchase & Import Purchase) . b]zleq}af6 ul/Psf] vl/bnfO{ xfdL :yflgo vl/bdf /fV5f}F / cGo

b]zaf6 ul/Psf] vl/bnfO{ -h:df s/sf] lx;fjn] Invoice geO{ eG;f/ k|1fkg kq a9L dxTjk"0f{ x'G5_xfdL cfoft eGg] ub{5f}F . h'g;'s} dfWodaf6 ;fdfg vl/b ul/Ptfklg vl/bdf nfUg] cGo vr{x ;a} xfd|f

nflu Direct Costs x'g h;n] ;fdfgsf] d'Nodf k|efj kfb{5g . tL vr{xsf] af/]df hfgsf/L xfdL lgDg

:yfgaf6 kfpg ;S5f}FML/c Related Costs Bank Statement

Custom Related (Duty, LD Fee, Special Fee etc) e+;f/ k|1fkg kq

Freight and other Shipment Related (Beyond the home Nation) Transporters Documents

Carriage, Collie & other (In the Nation) Delivery Challan (rnfg / ekf{O)

e+;f/ k|1fkg kq

ljb]zjf6 cfoft ul/Psf ;fdfgx e+;f/df hfFrkf; ePkl5 dfq ;DalGwt ;+:yfn] Nofpg] cfb]z kfpF5 . j:t'sf]

hfFr ubf{ Invoice df ePsf] j:t' jf kl/df0f / jf:tljs j:t' jf kl/df0f ldN5 ldNb}g ;f] s'/fnfO{ x]g]{ ul/G5. o;df km/s k/]df P]gdf plNnlvt ;hfo lbOG5 ;fy} hl/jfgf ;d]t ul/G5 .

olb ;xL ePdf P]gn] Joj:yf u/] cg'?ksf z'Nsx nufOG5 / pQm z'NsxnfO{ a:t'sf] d'Nodf hf]8L pQm

/sddf Eof6 nufOG5 . oL z'Nsxdf e+;f/ z'Ns, :yflgo ljsf; z'Ns, ljz]if z'Ns, cGtMz'Ns cflb k5{g\ .oL z'Nsx j:t'sf] k|sf/cg';f/ km/s km/s k|ltztn] nufO{G5 . cfwf/e"t cfjZostfsf j:t'xdf of] k|ltzt sd /

ljnfzLtfsf j:t'xdf a9L x'G5 . o;nfO{ cy{ dGqfnon] a]nf a]nfdf ;dfof]hg ul/ /fhkqdf k|sflzt klg u5{

.

cGTodf j:t'sf] hfFrkf; ul/;s]kl5 ;fdfgwgLnfO{ e+;f/n] pQm ;fdfg, hfFrkf;sf] ljj/0f, nfu]sf] z'Ns /cGo hl/jfgf ;d]t -eP_ pNn]v ul/Psf] sfuhkq lbG5 pQm sfuhkqnfO{ e+;f/ k1fkg kq elgG5 .

Bank Statement

Bank is the essential parts of business. Most of business activities are handling through bank

today. To do such activities we have to create a bank account in a bank. Bank always dose fairand legal activities and provides us a note of our activities through bank, which we say bank

statement or pass book. Bank statement is verification (proof) of our banking activities.


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The entries of bank statement take place only on Receipt, Payment and Contra voucher. A

specimen of bank statement is present below:

Himalayan Bank Ltd. Bank Statement

New Baneshwor, Ktm.

Current A/c From 1 jul. 200 to 31jul. 200Date Particular Debit Credit Balance

01 july Opening balance 22,380.00

05 july Cash deposited 10,000.00 32,380.0017 july Ramesh, Home chq. 00345 5,000.00 27,380.00

21 july Gausala Kirana, deposited 1,50,000.00 1,77,380.00

24 july L/c 001245, Margin 7,800.00

24 july Bank commission 001245 1,500 1,68,080.0028 july Baneshwor dep. Store, deposit 10,000.00 1,78,080.00

31 july L/c 001245, settlement 60,000.00

31 july Bank commission 001245 2,500.00 1,15,580.00

31 july Closing Balance 1,15,580.00

Part II Tally Reporting:

Displaythe all powerful eis tool

Tallys Display of information has been designed to give you maximum benefit of the data that

has been entered through vouchers. You would have found that voucher entry itself is so much

like your thought process. Display of information and the amazing variety of it all, puts you in

charge of your business information. The best way to extract utmost from Displays is toexperiment with the different options. It is not possible to cover the almost infinite options and

ways in which you can present your data in a single manual. It is through Displays that Tallyusers get money saving ideas! The purpose of putting in all your data is, after all, to present themin the form of comprehensible accounting reports. Tally far exceeds these expectations. By way

of entry, all you do is to enter your vouchers. You do that, any way for your accounting

purposes. Tally uses the same data and gives you management control reports in addition to allbooks and statements. Tally is real-timeall reports are up-to-date at all times. They are

displayed as at the last voucher entered.

If you select the buttons using the keyboard, the conventions are:

Fn: - just press the Fn key.

Fn: - press [Alt]+Fn.

Fn: - press [Ctrl]+Fn.

F1: Detailed/Condensed

Adds a further level of detail to the report, or condenses the report to a higher level of detail.F2: Period

Enables you to change the period of the report by specifying new (from/to) dates.

F3: CompanyIf you have more than one company selected, this button enables you to change companies to


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display the new company data in the current screen format.

F4: to F10:

The functions performed by these buttons vary from report to report.F11: Company Features

This button is not related to displaying reports but to selecting options that affect voucher entry.

The screen it displays must not be changed during training.F12: ConfigureThis button is very relevant to displaying reports and enables you to define the report-specific

options you wish to use. For example, depending on the report you are in, you can specify

whether it should be in horizontal or vertical format, show percentages, show gross profit, showopening and/or closing balances, change the periodicity, change the sorting method, and so on. If

you select F12: Configure while in the Gateway of Tally screen, this takes you to a

Configuration menu. If you select General, it brings up an option screen which, amongst other

things, enables you to specify that you wish to see graphs with monthly reports.F12: Range

This button enables you to filter the information you see displayed based on monetary value. For

example, you can specify you only want closing balances greater than 5,000.F12: Value

This button enables you to filter which vouchers you wish to be used in the calculations. For

example, you can specify you only want vouchers having a narration containing the expression

XYZ Project.New Column

This button enables you to add another column to the report to display comparable information

for another company, or for a different period for the same company, all on the same screen.Alter Column

This button enables you to alter the details of a new column you have previously created, for

example, the date range. You select the column to alter by positioning the cursor in it prior to

selecting the button.Del Column

You use this button to delete columns you no longer wish to see in the report.

Auto ColumnYou use this button to add multiple columns to a report, for example, columns for each month, or

to accommodate several companies. You can also have a total column for the total of each item

across all columns.

Accessing reports

The Gateway of Tally menus provide access to all the financial reports, as in the diagram

opposite. For example, if you want to view the Sales Register then, in the Gateway of Tally

menu select Display, Account Books and Sales Register in turn, and Tally will display the reportfor the currently selected period.

Only the Balance Sheet and Profit & Loss Account are displayed directly from the Gateway of

Tally. Tally accords these statements the highest importance. As you can see from the menu,

displays are roughly organized into Accounts information displays and Inventory informationdisplaysconforming to the two major areas of operations. Each area is grouped separately into

books and statements. Conforming to showing the main financial statements separately, the Cash


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and Funds Flows are not grouped under Statements of Accounts. The Day Book contains all the

vouchers for the day, including inventory vouchers. Its purpose is to show you a days

transactions. However, you can display any report for any period by using the change periodoption.

Modifying reports

Once you have selected a report and its screen appears, you can modify the display to suit your

requirements using the appropriate buttons on the button bar. You will get to know the functionsof the various buttons as you become more familiar with Tally but some buttons perform similar

functions in all reports, providing they are appropriate to the screen you are viewing.

Display Account books & statements

Books of account record the individual transaction details you have entered. Although you maypost items to many different ledgers, Tally brings all the transactions of one category together

into a book of account for viewing and printing. For example, the Cash Book records all thetransactions affecting cash; the Sales Book records all the sales transactions.

Statement of Accounts pertain to cost centres and outstanding analysis. These are derived from

individual transactions but are not statutory requirements.

Financial statements on the other hand are still derived from individual transactions but tend toshow summary totals, ratios and statistics, analyzing a companys financial data in a wide variety

of ways. Typical financial statements include the Balance Sheet, Profit & Loss A/c, and Cash

Flow Analysis. Financial statements are usually statutory requirements in most countries. All

books are displayed first as a monthly summary with opening and closing balances. Select a

month and press [enter] to display all transactions for the month. The opening and closingbalances as well as transaction totals are also displayed. Select a transaction to bring up the

voucher. This voucher comes up either in display or in alteration mode depending upon theaccess rights available to you.

Viewing Bank books

Gateway of Tally> Display> Account Books> Bank Books

This displays the Bank Group Summary. Select a bank account if there are more than one. PressEnter to display the Ledger Monthly Summary. Select F12: Configure to bring up the

configuration/Graphs option menu. Use the Tab key to tab down to Show with graph? And type

Yes and press Enter. Select Bar and press Enter to return to the Ledger Monthly Summary, nowdisplaying a graph of the figures. With the highlight bar over one months, say Julys figures,press Enter to display the Ledger Vouchers screen. Note that all the vouchers for July are listed.

Press [Esc] to return to the Ledger Monthly Summary screen. Select F12: Value to bring up the

Value to Calculate in Report screen. From the Particulars menu, select Voucher Type. From thenext Particulars menu, select Name (the only option). From the Range of Info. Menu select equal

to. Then type Contra and press Enter. From the Condition menu select End of List and press

Enter twice. Notice in the Ledger Monthly Summary that the figures are now reduced as they


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only show Contra vouchers. To check this, position the highlight bar over the July figures and

press Enter to display the details. Keep pressing [Esc] until you return to the Gateway of Tally

menu.

Viewing the Balance Sheet

Gateway of Tally> Balance Sheet

Notice the format of the display. Select Detailed to give break-up of the grouped figures. Select

F12: Configure to bring up the Configuration screen. Select the following options and observethe new display.

Configuration

Show vertical balance sheet? Yes

Show percentages? Yes

Show working capital figures? YesMethod of showing balance sheet? Assets/Liabilities

Scale factor for values DefaultSelect New Column and enter a date range, e.g., 1-1-2006 to 1-5-2006 to show the change in the

balance sheet since 1st May.

Viewing the Profit & Loss A/c

Gateway of Tally> Profit & Loss A/c

ConfigurationShow vertical balance sheet? Yes

Show percentages? Yes

Show Gross Profit? Yes

Appearance of Names? Name OnlyScale factor for values Default

Viewing Stock Report

Gateway of Tally> Stock SummaryTally prepares the Stock Register if we activate the Account with Inventory feature while

creating company. By following above process we can check the status of inventory. We can

check item wise also, to do so choose the item and press Enter:

ConfigurationShow Quantities? Yes

Show Rates? Yes

Show Values? Yes

Show Opening Balance? YesShow Goods Inwards? Yes

Show Goods Outwards? Yes

Show Closing Balance? YesShow Consumption and Gross Profits? Yes/No

Show using Alternate Units? No


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Show Tail units of Compound Units? No

Appearance of Names Name Only

Scale Factor for Values DefaultSorting Method Default

Expand all levels in Detailed Format? No

Trial Balance

Gateway of Tally> Display> Trial Balance

Trial balance shows the state of business or transaction. We find each and every business reportsthrough trial balance. Trial balance also shows the accuracy of putting opening balance. If it

shows the Diff. in Opening Balances it means we make mistake when putting opening Balance.

F5= Ledger wise/Grouped view.

Configuration

Show Opening Balances? Yes

Show transactions? Yes

Nett transactions only? Yes/NoShow Closing Balances? Yes

Show Percentage YesType of %-age Of Totals


Scale Factor for Values Default

Sorting Method DefaultExpand all levels in Detailed Format? No

LedgerGateway of Tally> Display> Account Books> Ledger

Tally also prepares the detail ledger by which we know the transactions of a particular ledger.F4= Choose another ledgerF6= Daily Break-up (To view the daily transactions and balances)

F7= Monthly (To view monthly transaction/Net)

F8= ColumnarColumnar

Show Voucher Type? If need Yes or No

Show Voucher Number? If need Yes or No

Show Voucher Ref.? If need Yes or NoShow Partys' Tax Regn No? If put Yes or No

Show Voucher Narration? If need Yes or No

Show Quantity Details? If need Yes or No

Show Rate Details? If need Yes or NoAll Items (Automatic Columns) or Choose ledger and ledger name.

F12= Configuration

ConfigurationSelect Vouchers to Show Dr, Cr or All (Choose)

Format Detail or Condensed

Show Billwise Details Also? If need Yes or No


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Show Cost Centre Details Also? If need Yes or No

Show Inventory Details Also? If need Yes or No

Show Narrations Also? If need Yes or NoInclude Opening Balances? If need Yes or No


Sorting Method Default

Sales/ Purchase Register

Gateway of Tally> Display> Account Books> Sales/ Purchase RegisterFor the purpose of VAT we must prepare the Purchase and Sales Register including

Seller/Buyers Name, Tax regn No, Gross amount and Tax with transaction date. Tally prepares

all registers itself which help us to reconcile and find errors.

When we follow above process Tally displays monthly view of Purchase/Sales Register where:

F4= Voucher Type (Journal, Sales, Purchase)

F5= (Quarterly/ Monthly View)

Then choose required month and press enter to view the transactions of this month.

F5= Columnar

The columnar and configuration are as like as ledger views.

The End