Practice Tally

8/11/2019 Practice Tally

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Write down features of Tally? OR what are features of Tally?

Ans. Tally is accounting software that is used to record day to day transactions,

preparing balance sheet etc. it is user friendly business software, which makes

business account easy and faster. Managing single and multiple groups is ery

important feature of tally. Tally is an application software. !t down not re"uire

writing any special program for calculating. Tally stores all information about eachaccount in detail. !t is ery secured against data tempering. !t reduces the work. !n

manual process, after entering daily transaction user has to create trading account,

trial balance, profit # loss account, ledger, balance sheet. $ut in Tally, user %ust

enters daily entry and get balance sheet.

&. 'ist and e(plain basic types of accounts.

Account is diided in following three types)

*. +ersonal account

&. Real account

. -ominal account

*. +ersonal account) Any indiidual person or any firms or any company or a bank is

considered in a personal account.

&. Real account) Account of any physical things. The cash account or goods account

are e(amples of real account.

. -ominal account) Account of any inisible things that means that things are in

terms of cash. or e(ample) insurance account, rent account etc.

. /(plain the opening screen of the tally.

Ans. When tally is opened in Windows enironment, it shows different menus.

*. The top bar contains the product message and ersion, system date and time.

&.

Then Tally opening screen is displays main three parts as follows.i. 0ateway of tally

ii. unctions buttons

iii. 1alculator 2command area3

!. 0ateway of Tally)

To the left hand side of the screen this part shows different options.

All these options are used to create ledger, group or to see trial balance or for

balance sheet.

To the right hand side of the screen, this part shows the list of all companies and at

the top it shows name of selected company.

1trl 4 M are the shortcut keys to actiate gateway of Tally.

unction button)

This part of the screen shows the list of all function keys with its uses.


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$y selecting the buttons, user can actiate that particular function like backup,

change, etc.

1alculator 2command area3 )

This part of the screen is actual command area

!n this area user can type command and e(ecute them.1trl 4 - are the shortcut keys to actiate this area.

!!. 5ow to create a new company in Tally?

Ans.

*. !n tally, company means an organi6ation whose accounts are to be maintained on

computer.

&. or that, user hae to declare list of all accounts used in that company and then

start to enter daily transactions.

. 1reating company means enter detail information about the company.

7. $y default, tally software shows opening green with gateway of Tally, functions

button and calculator.8. Then click on the function button 2Alt 4 3 on the button panel to display

company info menu. This show following menu)

1ompany info

9elect company

1reate company

:uit

This menu is used for selecting company or for creating a new company.

;. To create a new company, select create company options by clicking this option or

by pressing 1.

es option then

that company is created and it can be loaded from company info menu.

!!!. /(plain uses of the feature options 2**3?

Ans. eatures is used to change the options related to the selected company only.

*. or this ** button in button panel is a short cut.

&. sing this menu, feature of the company are changed that means enables or

disables.

. @arious features are aailable like whether company wants inoicing or not,

whether company re"uired multiple currencies or che"ue printing or not, etc.

!@. /(plain the use of configuration of company 2*&3?

Ans. To configure company, click on *& button from the button panel. !t shows the

following screen in gateway of tally)

1onfiguration

0eneral


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-umeric symbol

Acctsin. !nfo

@oucher entry

!noiceorder entry

+rinting

:uit*. 1onfiguration changes may affect all the actie companies.

&. 1onfiguration has different options like general, numeric symbols, acctsin. !nfo,

oucher entry, inoice, order entry, printing, etc.

. 0eneral options are used to change information like country detail, date format or

graphs in monthly report, etc.

7. -umeric symbol option is used to change format of the numbers.

8. Acctsin info option is used to check the default settings. !n this option, if user sets

allow alias for the name then only it asks the alias otherwise it doesnBt ask any alias

for the name.

;. @oucher entry set the features of the ouchers, such as cost ouchers details, bill

wise details, ledger current balance, etc.


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2A3 Duties and Ta(es) All ta(es and duties that are paid by company

like Trade duties, /(cise, 'ocal 9ales Ta( etc., are recorded under duties and ta(es.

2$3 +roisions) !t maintains records of all financial arrangement for

possible future re"uirements.

213 9undry 1reditors) 1ompany purchase material or any other

things on credit. Then the list of all companies or persons is under sundry creditorsto whom company purchased material.

7. i(ed Assets) 5andle accounts of all assets like machinery, buildings, etc.

8. !nestments) !t keep records of oerall inestment like shares, 0ot. securities,

Deposits etc.

;. 'oans2liability3) !t keeps an account of the loans taken by company and has

following three subgroup)

2A3 $ank OD accounts) Eeep all oerdraft accounts.

2$3 secured loans) Eeep track of loans taken by the company

securities against the fi(ed assets.

213 nsecured 'oans) nconditional loan obtained from +artners

Directors or other parties.


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iii. !f user wants to create single group at a time then select create option from

single group.

i. -ow tally shows data entry screen for group as follows.

0roup creation

-ame

2alias3nder)

0roup behaes like a sub G ledger ? -o.

-ame) /nter the name of a group that user want to create.

nder ) 9elect the e(isting primary group name.

. !f user wants to create subgroups under more than one parent group or

under one parent group then user must select create option from Multiple groups.

i. Then multiple group creation screen will appear.

a. To create subgroup under one parent group, select that group in the option under

group.

b. To create subgroups under more than one parent group, select all items in the

option under group.


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@!!. 1reating, Displaying and Altering 'edgers.

'edger is a book that is used to store detail of each account. !t is actual account

heads to which transaction is identified.*. When user creates a company, at that time ery first user creates different ledgers.

&. When user wants to create single ledger account of different group then user must

select single ledger option.

. $ut if user wants to create different accounts of same group then user must select

multiple ledger options.

or creating ledger user follows following steps.

i. rom 0ateway of Tally, select Account info.

ii. Then select 'edger option, as user wants to create ledger.

iii. !f user wants to create single ledger means each account of different groups then

select create option of single ledger.

i. -o Tally shows data entry screen for ledger. -ow enter name of 'edger account to

be created and alias of account, opening balance and group of that account.

. !f user wants to create different accounts of the same group then user must select

create option of multiple ledgers.

i. !n this option, first Tally ask to enter name of the group. Then enter the list of all

accounts of that group with the opening balance. or e(ample stationery ac, salary

ac, traelling ac all falls under the group H!ndirect /(pensesB.

ii. !f user want to create arious ledger accounts under arious groups then select all

item in the under group field.


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*. 9tate groups for ledgers and create the ledgers.

*. Ashok starts business with Rs. *FFFFFI

&. +urchase machinery for Rs. 8FFFF and furniture for Rs. *FFFF

.

+aid amount for rent Rs. *FFF7. Deposits Rs,. *FFFFI in $ank

8. +urchase of goods for Rs. &FFFF from Mr. Ram on credit.

;. 9old goods to Mr. Rakesh for Rs. *FFFF


8/26

Wages ac Direct e(penses

9alary ac !ndirect e(penses

Discount ac !ndirect e(penses

9ales ac 9ales ac

Mr. 9hekar 9undry debtor

!nterest ac !ndirect e(pensesOld newspapers !ndirect income

MA0-/T 1OM+T/R 1'A99/9

!. Record the following transactions in the books of JMs Albert # $rothersK.

*. Albert starts business with Rs. 8F,FFF.

&. 5e opens a 9$! saing bank account and deposits Rs. &F,FFF.

. $ought furniture for Rs. 8,FFF, machinery for Rs. *F,FFF.

7. +urchased goods for Rs. *7,FFF.

8. 9old goods for Rs.=, FFF.

;. +urchased goods from Malhotra # 1ompany for Rs. **,FFF.

# 1o. 'td. at Rs. ;8 per share, brokerage paid Rs. &F.

*


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To 9ales ac

;. +urchase ac NNN Dr.

To Malhotra # 1o. ac


10/26

Traelling e(penses ac

To sales ac


11/26


12/26

1ompany -ame ) MA0-/T 1OM+A->

Address) ) -o. *, 9.9.E. 1hawl, Dharai 1ross Road, Dharai,

Mumbai G *

,;FF

O9 9A'AR!/9 1RR/-T

'!A$!'!T>

*C,FFF

D/+O9!T OR +R/M!9/9 D/+O9!T9

2A99/T93

*,88,FFF

!-@/9TM/-T !-

95AR/9

!-@/9TM/-T *=,88F

R-!TR/ !L/D A99/T9 *8,FFF

1OM+T/R9 !L/D A99/T9 =F,FFF

1A95 !- $A-E $A-E A11O-T *,C,FFF

1A95 !- 5A-D 1A95 !- 5A-D &8,FFF

1'O9!-0 9TO1E 9TO1E !- 5A-D ;


13/26

no. y

*9TMA> O

M

FF*

$A$A!

9TOR/

@.& D5ARA@

!

78

8T5

MA>

O

MFF&

AM'

9TOR/

1.* 9!O- 8F

;T5

MA>

O

M

FF

A-A-D

9TOR/

@.& 9!O- ;F

=T5

MA>

O

M

FF7

A$!-A>A

9TOR/

$A9!1 D5ARA@

!

*

*FT5

MA>

O

M

FF8

AS!MB9

9TOR/

!-A' D5ARA@

!

CF

*

O

M

FFA

9TOR/

9!M+'/ D5ARA@

!

OM

+FF

*

Relianc

e store

@.& D5ARA@

!

*8 ;8F

8T5MA>

OM+FF

&

TATAstore

1.* 9!O- 7F ;

OM

+FF

Omte(

store

@.& 9!O- 8 ;=8

=T5

MA>

OM

+FF

@ishwa

s store

$A9!1 D5ARA@

!

* ;C8


14/26

7

*FT5

MA>

OM

+FF

8

+hilips

store

!-A' D5ARA@

!

*FF CF&

* Reliance

store

1A95 IIIIIIIIIIIIIIIIIIIII TATA store 1A95 IIIIIIIIIIIIIIIIIIIII &8FFF

&nd MA> Omte( store 15/:/ F&&C=C& 7&FFF

&nd MA> @ishwas

store

15/:/ 1$ ;87&8= *=FFF

&nd MA> +hilips store 15/:/ 9$ !+' store 1A95 IIIIIIIIIIIIIIIIIIIII *88FFWhen amount paid to parties use payment oucher 2;3

Date +arty name MOD/ O

+A>M/-T

15/:/

-M$/R

AMO-T

&nd

MA>

$A$A! 9TOR/ 1A95 IIIIIIIIIIIIIIIIIIIII FFFF

&nd

MA>

AM' 9TOR/ 1A95 IIIIIIIIIIIIIIIIIIIII &FFFF

&nd

MA>

A-A-D 9TOR/ 15/:/ =78C;&8 *=FFF

&nd

MA>

A$!-A>A 9TOR/ 15/:/ ;87=

AS!MB9 9TOR/ 15/:/ C;=8

9ARA9WAT!

9TOR/

1A95 IIIIIIIIIIIIIIIIIIIII FFF


15/26

+urchase and 9ales ReturnOn *stune, goods purchased from $aba%i store has been returned. Details are

9tock item 0odown :uantity $ill no.

@.& Dharai & OM FF*On *stAugust, goods purchased from 9araswati store has been returned. Details are

$ill no. 0odown :uantity 9tock item

Om FF; 9ion * !ntermediate

On *stOctober, goods purchased from Anand store has been returned. Details are


Om FF 9ion 8 @.&

On *stuly, goods sold to +hilips 9tore were returned. Details are


Om pFF8 Dharai 8 inal

On *stDecember, goods sold to Reliance company were returned. Details are$ill no. 0odown :uantity 9tock item

Om pFF< 9ion & 9imple

On *stanuary, &F** goods sold to !+' store were returned. Details are


Om pFF; Dharai & Adance

1ontra /ntries*. On *st9eptember, Withdraw Rs. 8FFFF from Abhyudaya bank for business purpose.

&. On Fth-oember, With drawn Rs. &8FFF from 1ash in bank for business purpose.

. On &=thebruary, Deposit Rs. &8FFF in Abhyudaya bank.

1harging DepreciationOn * G G &F** 1harge depreciation Q *F on furniture, &F on computer,

*&.8 on Machinery,


16/26

Particulars nder category Amount

2Rs.3

Mode of

payment

Discount Allowed

A/c

CommissionAllowed A/c

!ndirect e(penses

!ndirect e(penses

*=FF

FF

1ash

cash

Salary A/c !ndirect e(penses 8FF 1he"ueTravelling Expenses !ndirect e(penses CFF 1he"ueRent A/c !ndirect e(penses 78F 1ashBrokerage Account !ndirect e(penses *&8F 1ash

Printing

Stationery

Electricity c!arges

"iscellaneous

expenses

Advertisement

#$ce expenses

%nterest

Delivery van

expenses

Conveyance

Expenses

Re&res!ment

Expenses

Administrative

expenses

Discount received

A/c

Commission

received A/c

!ndirect e(penses

!ndirect e(penses

!ndirect e(penses

!ndirect e(penses

!ndirect e(penses

!ndirect e(penses

!ndirect e(penses

!ndirect e(penses

!ndirect e(penses

!ndirect e(penses!ndirect income

!ndirect income

;FF

*&FF

=&F

C;F

*F&F

8F

*&8

;8F

&8F

78FCFF

78FF

1he"ue

1ash

cash

1he"ue

1he"ue

1he"ue

1he"ue

1he"ue

1he"ue

1he"ue1he"ue

1he"ue


17/26

1OM+A-> -AM/) I MA0-/T $OOE 9TOR/ +R!@AT/ '!M!T/D

ADDR/99) D5ARA@!, MM$A! I 7FFF* ;FFF

O9 9A'AR!/9 1RR/-T '!A$!'!T> =FFF

D/+O9!T OR +R/M!9/9 D/+O9!T9 2A99/T93 &,FF,FFF

!-@/9TM/-T !- 95AR/9 !-@/9TM/-T ;F,FFF

R-!TR/ !L/D A99/T9 &=,FFF

1OM+T/R9 !L/D A99/T9 8F,FFF

1A95 !- $A-E $A-E A11O-T *,FF,FFF

1A95 !- 5A-D 1A95 !- 5A-D


18/26

0/OM/TR> 88 *&FF

1O''/0/ A11O-T9 $A9!1 =8 **FF 9!O-

!-A' CF *FFF

MAT59 AR!T5MAT!1 78 *7FF

9TAT!9T!19 8 *8F


19/26

0oods are purchased from these parties. 2@AT Q*&.83

Date $ill no. +arty name 9tock item 0odown :ty

*9TMA> OM FF* $A$A! 9TOR/ $A'$ARAT5! D5ARA@! 78F

*9TMA> OM FF& AM' 9TOR/ >@AE$ARAT5! D5ARA@! 8FF*9TMA> OM FF A-A-D 9TOR/ A'0/$RA D5ARA@! ;FF

*9TMA> OM FF7 A$!-A>A 9TOR/ 0/OM/TR> D5ARA@! *F

*9TMA> OM FF8 AS!MB9 9TOR/ $A9!1 9!O- CFF

*9TMA> OM FF; 9ARA9WAT! 9TOR/ !-A' 9!O- *8F

*9TMA> OM FF; A-A-D 9TOR/ AR!T5MAT!1 9!O- 78F

*9TMA> OM FF< A$!-A>A 9TOR/ 9TAT!9T!19 9!O- D5ARA@! *F *F

*9T-/ OM +FF8 +hilips store $A9!1 D5ARA@! *FFF *78

*9T-/ OM +FF; Omte( store !-A' 9!O- &FF *&8

*9T-/ OM +FF; !+' store AR!T5MAT!1 9!O- ;F *;8

*9T-/ OM +FF< Reliance 9TAT!9T!19 D5ARA@! CFF *


20/26

On * G G &F** 1harge depreciation Q *F on furniture, &F on computer, *&.8 on Machinery,


21/26

Windows unctionality Aailability

A'T 4 * To close a company

To iew detailed report

To e(plode a line into its details

To select !nentory ouchers toalter

At all menu screens

At almost all report screens

At almost all screens in TA''>

At the !nentory +ayroll oucher creation oralteration screen.

A'T 4 & To change the period At almost all screens in TA''>

A'T 4 To select the company info menu

To createaltershut a 1ompany

At 0ateway of Tally screen

A'T 4 7 To select the +urchase Order

@oucher Type

At Accounting !nentory @oucher creation

and alteration screens

A'T 4 8 To select the 9ales Order @oucher

Type

To iew monthly and "uarterly

report



At almost all report screens in TA''>

A'T 4 ; To select the Re%ection Out

@oucher Type

To change the 9ales Order@oucher Type



A'T 4 < To select the 9tock ournal

@oucher Type

To accept all the Audit lists



At Tally Audit 'isting screen

A'T 4 = To select the Deliery -ote

@oucher Type

To iew the 1olumnar report



At 'edger @oucher screen

A'T 4 C To select the Receipt -ote @oucher

Type



A'T 4 *F To select the +hysical 9tock

@oucher Type



A'T 4 *& To filter the information based on

monetary alue

At almost all report screens

1trl 4 * To select payroll ouchers for

alteration

At the Accounting!nentory @oucher creation

or alteration screen

1TR' 4 A'T

4 *&

Adanced 1onfiguration At 0ateway of Tally


22/26

Key Combination Used for Navigation

Windows unctionality Aailability

+gp Display preious

oucher during oucher

entryalter

At oucher entry and alteration screens

+gDn Display ne(t oucher

during oucher

entryalter


/-T/R To accept anything you

type into a field.

To accept a oucher or

master

To get a report with

further details of an item

in a report

>ou hae to use this key at most areas in TA''>

At the receiables report I press /nter at a pending bill to

get transactions relating to this bill 2e.g., original sale bill,

receipts and payments against this bill, etc3

/91 To remoe what you

typed into a field

To come out of a screenTo indicate you do not

want to accept a oucher

or master


95!T 4

/-T/R

1ollapse ne(t leel

details

At @oucher Register screen and Trial $alance report

95!T 4

/-T/R

To e(plode a line into its

details

!n almost all Reports)

At a 0roup9tock 0roup1ost 1ategory0odowns 9tock

1ategory I displays 9ub 0roups and 'edgers9tock

!tems1ost 1entres9econdary 0odowns9econdary 9tock

1ategories

At a @oucher I displays its entries and narration

At a 9tock !temI displays its godowns and batch details

At @oucher Register screen I displays the ne(t leel detailsAt Trial $alance report I displays the ne(t leel details

1TR' 4

/-T/R

To alter a master while

making an entry or

iewing a report


At all reports


23/26


24/26

Special Key Combination

Windows unctionality Availa'ilityA'T 4 & To Duplicate a oucher At 'ist of @ouchers G creates a oucher similar to

the one where you positioned the cursor and used

this key combination

A'T 4 A To Add a oucher

To Alter the column in columnar

report

At 'ist of @ouchers G adds a oucher after the one

where you positioned the cursor and used this key

combination.

Alters the column in all the reports which can be

iewed in columnar format

A'T 4 1 To create a master at a oucher

screen 2if it has not been already

assigned a different function, as

in reports like $alance 9heet,

where it adds a new column to

the report3

To access Auto @alue 1alculatorin the amount field during

oucher entry

At oucher entry and alteration screens, at a field

where you hae to select a master from a list. !f the

necessary account has not been created already, use

this key combination to create the master without

"uitting from the oucher screen.

At all oucher entry screens in the Amount field

A'T 4 D To delete a oucher

To delete a master

To delete a column in any

columnar report

2if it has not been already

assigned a different function, as

e(plained aboe3

At @oucher and Master 29ingle3 alteration screens.

Masters can be deleted sub%ect to conditions, as

e(plained in the manual.

All the reports screen which can be iewed in

columnar format

A'T 4 / To e(port the report in A91!!,

/(cel, 5TM' OR LM' format

At all reports screens in TA''>

A'T 4 ! To insert a oucher

To toggle between !tem andAccounting inoice

At 'ist of @ouchers G inserts a oucher before the

one where you positioned the cursor and used thiskey combination.

At creation of sales and purchase inoice

A'T 4 ' To select the 'anguage

1onfiguration


A'T 4 E To select the Eeyboard

1onfiguration


A'T 4 O To upload the report at your

website


A'T 4 0 To select language for Tally

!nterface

At almost all screens of TA''>

A'T 4 M To /mail the report At all reports screens in TA''>

A'T 4 - To iew the report in automatic

columns

At all the reports where columns can be added

A'T 4 + To print the report At all reports screens in TA''>

A'T 4 R To remoe a line in a report At all reports screens in TA''>

A'T 4 9 To bring back a line you

remoed using A'T 4 R


A'T 4 To retriee the last line which is

deleted using Alt 4 R

At all reports screens in Tally

A'T4 @ rom !noice screen to bring

9tock ournal screen

At !noice screen :uantity ield +ress Alt 4 @ to

select the 9tock ournal.


25/26

A'T 4 L To cancel a oucher in Day

$ook'ist of @ouchers

At all oucher screens in TA''>

A'T 4 R To Register Tally At almost all screens in TA''>.

1TR' 4

A

To accept a form G whereer you

use this key combination, that

screen or report gets accepted as

it is

At almost all screens in TA''>, e(cept where a

specific detail has to be gien before accepting

1TR' 4

$

To select the $udget At 0roups'edgers1ost 1entres

$udgets9cenarios@oucher Types 1urrencies

2Accounts !nfo3 creation and alteration screen

1TR' 4

A'T 4 $

To check the 1ompany 9tatutory

details

At all the menu screens

1TR' 4

1

To select the 1ost 1entre

To select the 1ost 1ategory

At 0roups'edgers1ost 1entres



At 9tock 0roups 9tock 1ategories 9tock !tems

Reorder 'eels 0odowns @oucher Types nits of

Measure 2 !nentory !nfo3 creationalteration

screen

1TR'4 / To select the 1urrencies At 0roups'edgers1ost 1entres



1TR' 4

0

To select the 0roup At 0roups'edgers1ost 1entres



1TR' 4

5

To iew the 9upport 1entre At Almost all screens in Tally

1TR' 4 ! To select the 9tock !tems At 9tock 0roup 9tock 1ategories 9tock !tems



screen

1trl 4 Alt

4 !

To import statutory masters At all menu screens

1TR' 4

E

To 'ogin as Remote Tally.-/T

ser

At Almost all screens in Tally

1TR' 4

'

To select the 'edger

To mark a @oucher as Optional




At the creation and alteration of @ouchers

1TR' 4

O

To select the 0odowns At 9tock 0roup 9tock 1ategories 9tock !tems



screen

1TR' 4

:

To abandon a form G whereer

you use this key combination, it

"uits that screen without making

any changes to it.

At almost all screens in TA''>.

1TR' 4

R

To repeat narration in the same

oucher type

At creationalteration of oucher screen

1TR' 4

Alt 4 R

Rewrite data for a 1ompany rom 0ateway of Tally screen

1TR' 4 9 Allows you to alter 9tock !tem

master

At 9tock @oucher Report and 0odown @oucher

Report

1TR' 4

To select the nits At 9tock 0roups 9tock 1ategories 9tock !tems



26/26


screen

1TR' 4

@

To select the @oucher Types

To toggle between !noice and

@oucher




At creation of 9ales+urchase @oucher screen

Documents

Practice Tally