8cf0df6cbe45aa1-Community Festivals Grants (Triennial) 2015-16

8/18/2019 8cf0df6cbe45aa1-Community Festivals Grants (Triennial) 2015-16

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Last printed Saturday, 23 April 2016 at 5:34:49 AM

CITY OF GREATER GEELONGCOMMUNITY FESTIVALS GRANTS (Triennial)PART 1: FESTIVAL ASSESSMENT GUIDELINES

PLEASE READ GUIDELINES AND USE the SAMPLE APPLICATION FORM at the en !" thi#!$%&ent t! 're'are "!r the !nline a''li$ati!n 'r!$e##

T EN COMPLETE T E FOLLO*ING C EC+LIST:

Y!% ,ill nee t!:

Contacted the Arts & Culture Department to discuss your application. (Required)

Read the Grant Guidelines carefully.

Acquitted any previous City of Greater Geelong grants.

Provide a Certificate of Currency for your Pu lic !ia ility "nsurance.

Contacted Council#s $vents %nit (for events ta ing place on Council'o ned property).

Provided copies of any approvals and or permits from relevant property o ners.

Chec your udget estimates carefully. Gain quotes for goods and services.

Read the Authorisation and *unding Agreement for hat ill e required.

+egotiate an Auspice organisation if required , note special conditions.

COMMUNITY FESTIVALS GRANTS (Triennial) (- /0-) PAG$ 1 !" 1- All rights reserved. +o part of this document can e reproduced e1cept for the purposes of this grant program.

ATTACHMENT 6


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*hat I# The C!&&%nit. Fe#ti/al# Grant#Pr!0ra&2he City of Greater Geelong is a municipality ith great culturalstrengths. Council is or ing to uild on these strengths3 andposition the City of Greater Geelong as an e1citing cultural centreof innovation and e1cellence.

2he Community *estivals Grants Program aims to strengthencommunity festival activities across the municipality and in doingso3 cele rate the diverse and unique communities ithin the Cityof Greater Geelong.

2he Program is availa le to groups see ing to develop small tomoderate si4ed festivals hich cele rate local or communityidentity3 provide a diverse range of arts activities in accessi lelocations3 and enrich the cultural life of the Geelong community.

2hree categories of Community *estival grants are availa le5

1 C!&&%nit. Fe#ti/al# (One2!"")

2his grant supports festival'type events that feature a diversearts and cultural program3 ut that only occur once3 such as ama6or 0// th anniversary cele ration for a historical uilding.

3 C!&&%nit. Fe#ti/al# (De/el!'&ent)

2his grant provides seed funding for ne and emerging festivalshich plan to continue to develop and or gro . *estivals may re'

apply annually as often as desired.

4 C!&&%nit. Fe#ti/al# (Triennial)

2his 2riennial grant provides support for ell'esta lishedcommunity festivals hich have demonstrated strong potential todevelop and or gro . 2o qualify3 the festival must have a proventrac record of at least three successful years of operation3 anddemonstrate sound community development principles inplanning3 participation and provision of arts and cultural

opportunities.

I# Y!%r E/ent A C!&&%nit. Fe#ti/al"t is important to ensure that your event is a Community *estivalas opposed to an arts pro6ect or ma6or event. *or the purposesof this program3 a Community *estival is defined as5

7 Primarily focused on meeting the cultural needs of the localcommunity rather than a non'local audience.

7 Cele rates local identity and uniqueness of place.

7 Provides opportunities for community arts and culturaldevelopment.

7 Community participation is evident in the planning process.

7 8ffers a diverse range of cultural e1periences and activities.

7 %tilises space in a creative or different manner than thatintended as its primary purpose eg. par s or a foreshore.

7 "s idely accessi le and a le to attract a road range ofparticipation and attendance.

*h! Can A''l.7 *estivals ith a successful trac record of 9 or more years.

7 "ncorporated (or those deemed y Council to hold a similarlegal status) not'for'profit community groups andorganisations are eligi le to apply under this program.

7 +on'incorporated groups may apply if they have an auspice.(:ee Page 9 for further details.)

"f you have received funds from Council previously3 you musthave su mitted an Acquittal to Council to e eligi le to receiveany further funds.

;ou ill also need to ensure that your organisation has nooutstanding de ts or is not in arrears to the City of GreaterGeelong to e considered for funding.

!, M%$h Can Y!% A''l. F!r2he Community *estivals Program has a total allocation of


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7 *ood items3 here provision of this food is integral to thecultural significance of the program eg. Cross'culturallearning through provision of an international coo ing class

7 Community engagement activities for research purposes

*hat ,ill NOT 7e F%n e7 $vents held outside City of Greater Geelong municipality.

7 *estival activities that start prior to this application eingreceived y Council3 or ac no ledged as successful (to

ensure that community organisations do not placethemselves at financial ris ). 2his does not include anyplanning or preparation you may have done that does notrequire the commitment of funds.

7 Core usiness costs associated ith the running of thefestival organisation and its everyday functions (including staff salaries and ages).

7 *estivals or events hich ill commit Council to ongoingoperational funding.

7 *estivals hose primary participants or target audience iscore usiness (e.g. school event3 here primary targetaudience is students parents).

7 A concert or series of performances to e held in a theatre oroutdoor venue. (Bay e eligi le under Arts Grants Program)

7 Competition pri4es3 a ards or fundraising donations.

7 Catering costs here provision of food is not consideredintegral to the cultural nature of the pro6ect (eg. *ood anddrin provided at a launch event).

!, D! Y!% A''l.2here is a t o'step application process5

1 Dire$t C!nta$t ,ith Art# 8 C%lt%re De'art&ent:

2o e eligi le3 all applicants must discuss their festival ith the Arts & Culture Department directly3 prior to su mitting theapplication online. 2his can e done either y attending a Grant"nformation :ession3 or y oo ing a one'on'one session ith an

Arts & Culture Department officer. "t is accepta le to do either.oo ings are essential , contact the Arts & Culture Department

on - E ?E/9 to oo a place.

3 Online S%7&i##i!n:

All applications B%:2 e su mitted online via Council#s e siteat .geelongaustralia.com.au. Contact the Arts & CultureDepartment on - E ?E/9 if you require support.

>ard copy applications ill not e accepted. >o ever you can

use these Guidelines and sample form for reference only 3 toassist in preparing for your online application.

!, Are A''li$ati!n# S$!re Applications are su 6ect to a comprehensive assessment y across'departmental panel of Council officers and a committee ofCouncillors. Applications are scored against a common set ofcriteria3 as follo s5

enefit to !ocal Artists /F

enefit to roader Community /F

:trengthening !ocal Cultural "dentity 0/F

$nvironmental :ustaina ility 0/F

uilding Community 0/F

"mproving Arts Access 0/F

Cultural : ills Development -F

Contri ution y 8rganisation -F

udget -F

Bar eting & Promotions -F

*hat i# an A%#'i$e

"f your group is not incorporated or a similar legal entity3 you mayneed to appoint an incorporated ody to act as auspice for yourapplication.

7 2he auspice ill manage the funds on ehalf of the Applicant3 and is legally responsi le to manage those fundsin accordance ith the *unding Agreement.

7 "t is a condition of funding to the Auspice ody that therecipient of the grant e provided ith the monies upfront3

hereupon an initial receipt of a funding invoice ith laterconfirmation of supplier invoices eing required from therecipient to the auspicing ody upon completion of thepro6ect.

7 Auspice organisations are advised to read the GrantConditions and *unding Agreement to ensure that they fullyunderstand their responsi ility prior to signing.

7 2he applicant must eep the Auspice fully informed of thedetails of the application.

7 :ome Auspice organisations may charge an auspice fee3 attheir discretion.

5% 0et A ell prepared and accurate udget is the foundation of allsuccessful applications.

2he udget must57 e alanced i.e. the 2otal "ncome must e the same as 2otal

$1penses.7 include any "n' ind goods or services. "n' indH refers to

goods or services that have een gifted to the pro6ect thatould other ise need to e paid for. ;ou must calculate an

estimated value for each in' ind item3 and list it as an incomeline and an e1pense line to sho that the cost of the item has

een offset y the in' ind gift.7 sho the cash contri ution from your organisation. It i#

e6'e$te that .!%r !r0ani#ati!n ,ill $!ntri7%te area#!na7le 'r!'!rti!n !" the 'r!9e$t $!#t .

7 sho specifically hat grant funds ill e spent on.

Pr!&!ti!n an Mar etin0 Applicants must contact Council#s Communication and Bar etingDepartment on - E ?I/9 to o tain the relevant logo andarrange for approval of proofs of all materials efore production.%nauthorised use of the Council logo may result in the Applicant

eing ineligi le to apply for further grants.

As a condition of *unding3 successful recipients ill e as ed toprovide invitations to the pu lic outcome of any funded activities.;ou should invite the follo ing parties5

7 2he Bayor7 2he Arts and Culture Portfolio >older



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7 Councillors on the Community Arts & *estivals AssessmentCommittee

7 Arts and Culture Department

;ou may also ish to send invitations e sent to otherCouncillors3 as ell as representatives from the $ventsDepartment and Community Development Department.

"nvitations can e sent to P8 o1 0/?3 Geelong ic 9 /.$lectronic invitations for Councillors may e emailed tocouncillorJgeelongcity.vic.gov.au .

Pri/a$. In"!r&ati!n2he personal information on the Community Arts Grants

Application *orm is collected y Council for the primary purposeof processing your grant application. :hould you ish to accessthis information3 you may contact Council on - E - E .

Council ill pu licly report grants a arded on an annual asis.

Plea#e N!te The F!ll!,in0:7 Allocated funds must e e1pended ithin 0 months of

receiving the funding3 unless other ise negotiated.

7 Chec that you have chosen the correct grant program foryour pro6ect. Council offers a variety of funding programsaimed at assisting the community ith specific activities."nformation a out these programs follo in this document.

7 A 2a1 "nvoice is required to e su mitted to 2he Arts &Culture DepartmentH prior to payment of the grant.

7 Any event program pro6ect that is to e held on Councilproperty (this includes council o ned uildings3 par s and allother open space areas including the Geelong Katerfront) isrequired to have the approval of oth the Council Department

ith asset management responsi ility for the property3 andCouncil#s $vents :ervices %nit. Grant recipients should notassume that receipt of funds relieves them of the requirementto o tain the appropriate permits and permissions for use ofthese locations.

7 "n a spirit of responsi le care for our environment3 grantapplicants are requested to carefully consider theenvironmental issues such as energy use and greenhouseemissions3 ater use3 aste & recycling3 sustaina le travel3natural environment3 or a areness of the relationships

et een people and our planet.

Chan0e# t! Pr!9e$t Pri!r t! C!&'leti!n7 *unds are allocated on the asis of festival descriptions

provided in Grant applications3 ith the e1pectation that thefestival ill e delivered as descri ed. ;ou must seeapproval in riting from Council via the Arts & CultureDepartment if su stantial changes are to e made to the

nature of the festival3 or if grant funds cannot e e1pendedithin 0 months.

7 "f a festival does not go ahead3 Council must e contactedimmediately to arrange for the return of grant funds.

Fe#ti/al E/al%ati!n7 *or Council audit purposes3 an Acquittal must e su mitted

upon conclusion of any funded activity. Acquittal is conductedy completing an $1cel :preadsheet provided y the Arts &

Culture Department.

7 Acquittals ill include a self evaluation of the event#seconomic enefit to Geelong.

7 8rganisations that do not su mit a completed Acquittal *orm3including an accurate statement of actual e1penditure offunds3 and all ta1 invoices related to grant e1penditure3 ill eineligi le to apply to City of Greater Geelong for future grants.

7 %nless ritten permission is o tained from the Arts & Culture%nit3 grant funds must only e used as indicated in the Grant

Application udget. *unds not used as originally intendedmay need to e returned to Council.

Pr!"itBa ing a profit from your *estival is accepta le3 provided youhave used all grant funds strictly for the purpose for hich they

ere approved.

A% it# As part of the $valuation process3 randomly selected festivalsmay e required to provide additional detail of e1penditure toimprove festival accounta ility.

Council officers may request meetings ith the Applicant tochec progress3 or underta e an independent audit of the oo sand records of the Applicant.

Accurate financial records of the recipient organisation must emaintained and made availa le to Council in the event of anyfurther audit y Council into the use of the grant.

OT ER GRANT STREAMS"n addition to the Community *estivals Grants3 the City of Greater Geelong also provides the follo ing other funding streams5

C!&&%nit. Art# Grant# (Art# Pr!9e$t)2he Community Arts Grants (Arts Pro6ect) aims to support theinitiation3 development and delivery of quality arts pro6ects3

enriching the cultural fa ric of the Geelong region andma1imising community participation in local arts activity.

2he program is structured to ena le a ide range of arts andcultural groups to o tain a share of the grant funds for a variedrange of pro6ects spanning all arts genres.

$ligi le organisations may apply for activities that ill ta e placeithin the Greater Geelong municipality3 and hich demonstrateenefit to the cultural life of the Geelong community.

C!&&%nit. Art# Grant# (5iennial)2his iennial Grant category provides a more su stantial level offunding for the development of large'scale arts pro6ects ith oneor more phases of activity that span across a t o'year period.

Grants of up to


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annual funding round3 and hy funding is necessary at shortnotice (eg. creation of an arts program to support anenvironmental disaster relief effort).

Applicants ho applied in the ma6or uly August round may notre'apply for a Luic Response grant for the same pro6ect.

C!&&%nit. Art# Grant# (Pr!"e##i!nalDe/el!'&ent)Professional Development Grants of up to


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ONLY ONLIN A!!LI"A#IONS $ILL % A"" !# & ' #(IS &O")M N# IS *O+ + * + N" ONLY

ELIGI5ILITYn7 Plea#e $!&'lete ALL @%e#ti!n#

1 Grant Di#$%##i!n"t is a requirement for all potential applicants to discuss theirproposal ith the Arts & Culture %nit prior to applying for aCommunity Art or *estival Grant. Applications may only emade after attending either a relevant pu lic information

session or a one'on'one grant chat ith a grants officer.(a) >ave you met ith the Arts & Culture Department directly to

discuss your Pro6ectQ

(7) Khen did you attendQ (Date)

($) Khich grant officer did you meet ithQ

3 Le0al An Ta6ati!n Re@%ire&ent#;ou must complete all questions in this section. 2heinformation you provide ill determine if your application iseligi le to progress to the first assessment stage.

(a) +ame of Group or 8rganisation

(7) "ncorporation +um er of 8rganisation

8nly "ncorporated +ot'*or'Profit groups or those ith an Auspicecan receive funds.• I" .!%r 0r!%' i# n!t in$!r'!rate !r a #i&ilar le0al entit.

.!% &a. nee t! a''!int an in$!r'!rate 7! . t! a$t a#

a%#'i$e "!r .!%r a''li$ati!n (:ee :ection of theGuidelines for e1planation of auspice.)

• 2he auspice ill manage the funds on ehalf of the Applicant3 and is legally responsi le to manage those fundsin accordance ith the *unding Agreement.

($) B Australian usiness +um er (A +) of the 8rganisation

( ) "f you do not have an A +3 have you included a M:tatementy a :upplier# *orm ith this applicationQ

+o ;es

M:tatement y a :upplier# *orms can e o tained from the Australian 2a1 8ffice.

Please e a are that if you do not provide either an A + or a:tatement y a :upplier *orm3 Council is o liged to send ?I.-Fof your allocation directly to the Australian 2a1 8ffice (A28).

(e) Are you registered for G:2Q

+o ;es

"f you are registered for G:2 and you are allocated funds3Council ill pay an additional 0/F to accommodate G:2.

4 Ca'ital *!r # 8 E@%i'&ent2his Grant Program does not fund Capital Kor s or$quipment for on'going use. Do you intend to use the grantfor one or more of the follo ingQ

• uilding or renovations refur ishment or s to the inside or outside of a uildingQ

• Purchase (not hire) of equipment eg. sound equipment3instruments3 mo ile staging3 indoor or outdoor venueamenities such as shade sails3 air conditioners etcQ

• Alterations renovations to any outdoor spaces such asplaygrounds3 sporting grounds3 par s or reserves etcQ

+o ;es

I" Ye# .!%r e/ent i# NOT eli0i7le "!r "%n in0 %n er thi# 'r!0ra&

< In#%ran$e• 2o e eligi le for funding under this program3 you B%:2

have Pu lic !ia ility "nsurance (P!")."f you have an Auspice ho is providing P!" to cover yourpro6ect event3 you must acquire a Certificate of Currencyfrom them for inclusion ith this application. (a policystatement or receipt is +82 sufficient).

>ave you arranged for a MCertificate of Currency# for P!"Q+o ;es

Khere insurance is not in place3 Regional Arts ictoria(RA ) can provide recommendations for afforda le coverfor artists and for groups . RA can e contacted on /9 =??0I//.

- Other C!%n$il F%n in0(a) >ave you entered into an agreement or discussion

regarding this project/event ith any other City of GreaterGeelong Department or CouncillorQ

+o ;es "f yes3 please provide details elo 5

(7) >ave you received any funding from the City of GreaterGeelong3 for any other project/event in the last three yearsQ

+o ;es "f yes3 please provide details elo 5

;ear Council *undingProgram+ame of Pro6ect

funded AmountReceived

($) >ave you returned an Acquittal Report to the City of GreaterGeelong regarding A!! previous fundingQ

+o ;es

+ . %ntil Acquittal Reports ith all required support materialhave een received y Council for all previous pro6ects3 anyfuture pro6ects ill not e eligi le for funding.

COMMUNITY FESTIVALS GRANTS (Triennial) (- /0-) PAG$ !" 1- All rights reserved. +o part of this document can e reproduced e1cept for the purposes of this grant program.


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O,ner#hi'B an Per&it# (a) Kho o ns the facility here the festival ill ta e placeQ

+ . Permission may e required if the facility is o ned yCouncil or other Government odies. "f the land or uildingis o ned and or managed y the City of Greater Geelong3you must contact the $vents %nit on /9 - E ? 0? andarrange to su mit appropriate $vent Application *orms.

(7) Kho manages this facilityQ

($) >ave you attached a copy of the relevant approvalspermits documentation from the management and or o nerof the property to underta e the festival in this facility Q(required).

+o ;es

( ) >ave you contacted Council#s $vents %nitQ

+o ;es

Khen did you attendQ (Date)

Khich events officer did you meet ithQ

"f your organisation o ns the venue s for your pro6ect event3you are still required to upload ritten permission.

CONTACT DETAILS OF ORGANISATIONUNDERTA+ING T E PRO ECT:

+ame of Group or 8rganisation

Detail# !" Per#!n C!&'letin0 thi# F!r&:

*irst name :urname

2itle usiness hours num er

After hours num er Bo ile num er

$mail (required)5

(For official email concerning this grant application)

A''li$ant# Street A re##:

+um er. :treet name

:u ur 2o n :tate Post code

P!#tal A re## "!r Grant C!&&%ni$ati!n:

(if different from above)

+um er :treet name


Alternate C!nta$t Per#!n # Detail#:

Bust e a person ho is authorised to represent the festival if theperson su mitting this application is not availa le.

*irst name :urname

2itle in organisation usiness hours num er


$mail (Required)5

COMMUNITY FESTIVALS GRANTS (Triennial) (- /0-) PAG$ = !" 1- All rights reserved. +o part of this document can e reproduced e1cept for the purposes of this grant program.


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= A%#'i$e (i" a''li$a7le)

CONTACT DETAILS OF AUSPICEB ORGANISATION IFAPPLICA5LE:

* For clarification, please refer to the Grant Guidelines

The Auspice must be fully informed of the details of this

application and be made aware of their legal responsibilitiesbefore completing this application.

7 It is a condition of funding to the Auspice body that therecipient of the grant be provided with the monies upfrontwhereupon an initial receipt of a funding invoice with laterconfirmation of supplier invoices being re!uired from therecipient to the auspicing body upon completion of the

project.

2he Auspice contact#s signature ill e required on the *unding Agreement.

+ame of Auspice 8rganisation

Auspice A +

A%#'i$e C!nta$t Per#!n # Detail#:

*irst name :urname

2itle in Auspice organisation usiness hours num er


$mail contact

(For official email concerning this grant application whereapplicable)

A%#'i$e P!#tal A re##:

!egal documents including Agreements and payment details ille sent to this address hen applica le.

+um er :treet name


.

COMMUNITY FESTIVALS GRANTS (Triennial) (- /0-) PAG$ !" 1- All rights reserved. +o part of this document can e reproduced e1cept for the purposes of this grant program.


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FESTIVAL DETAILS1 Fe#ti/al Title:

3 De#$ri7e .!%r Fe#ti/al in -> ,!r # !r le##:

"lease provide a clear and engaging summary of yourFestival.

4 *here ,ill .!%r Fe#ti/al ta e 'la$e

Include any venue names and other locations.

< In ,hi$h C!%n$il *ar ,ill the &ain a$ti/it. ta e 'la$e

- Date .!%r 'lannin0 'ha#e ,ill #tart:

Date .!%r 'lannin0 'ha#e ,ill en :

= La%n$h ate: The date you will invite official guests to the public openingof your event.

La%n$h L!$ati!n:

H P%7li$ O%t$!&e Start ate: The date your festival activities will begin (includingwor#shops and community participation activities)

1> P%7li$ O%t$!&e Fini#h ate: The date your festival activities will finish (includingwor#shops and community participation activities)

11 *hat 'lan 'r!$e## !r #trate0. ,ill .!% %#e t! e/al%atethe #%$$e## an e/el!'&ent !" .!%r e/ent

$ow will you #now you have met the needs of yoursta#eholders and the community%

Triennial #'e$i"i$ etail#&ommunity festivals become eligible for triennial fundingafter three years of operation ' however to !ualify forconsideration they must consistently demonstratee emplary principles of project management uni!ue

identity arts programming and community culturaldevelopment.

(a) !, &an. ti&e# ha# .!%r e/ent !$$%rre

(7) De#$ri7e the &a9!r e/el!'&ent# !r ne, $!&'!nent#that ha/e !$$%rre in ea$h !" the 're/i!%# three .ear#that the "e#ti/al ha# 7een 'r! %$e :

ear *ne+

ear Two+

ear Three+

($) Li#t e. 'e!'le &ana0e&ent #tr%$t%re !" the "e#ti/alan an. rele/ant # ill# hel

,ey professionals involved in the planning andmanagement of the event. For e ample+ -ohn &iti en #eys#ill professional advertising e ecutive responsible forfestival advertising 0 communications.

+e. Per#!n J1:

*irst name :urname

Position and responsi ilities

+e. Per#!n J3:

*irst name :urname


+e. Per#!n J4:

COMMUNITY FESTIVALS GRANTS (Triennial) (- /0-) PAG$ H !" 1- All rights reserved. +o part of this document can e reproduced e1cept for the purposes of this grant program.


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ONLY ONLIN A!!LI"A#IONS $ILL % A"" !# & ' #(IS &O")M N# IS *O+ + * + N" ONLY*irst name :urname


+e. Per#!n J


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In particular what is it about your event that the publiccannot e perience anywhere else% "lease be specific. 6imit your response to 324 words.

($) !, ,ill the 7r!a er $!&&%nit. 7ene"it "r!& thi#e/ent

7hat will the project do for local residents audiences and partners% "lease provide a detailed response. 6imit yourresponse to 324 words.

4 Stren0thenin0 L!$al C%lt%ral I entit. (0/Fof total score)

!, ,ill .!%r e/ent #tren0then l!$al i entit. !r $%lt%ralli"e

$ow does your event e press interpret and strengthen theuni!ue character of 8eelong and i ts surrounds% "lease

provide a detailed response. 6imit your response to 324words.

< 5%il in0 C!&&%nit. (0/F of total score)!, ,ill .!%r e/ent #tren0then $!&&%nit.

$!nne$ti!n#

9&ommunity connections: refers to how people groups andorganisations communicate and relate to each otherthrough the event. "lease provide a detailed response.6imit your response to 324 words.

- I&'r!/in0 Art# A$$e## (0/F of total score)

!, ,ill .!%r e/ent i&'r!/e a$$e## t! the art# "!r the,h!le $!&&%nit.

Access is about ma imising people:s ability to connect withthe event. e.g. disadvantaged groups people of all abilities

people of diverse cultural bac#grounds low incomeearners elderly people etc. 6imit your response to 324words.

En/ir!n&ental S%#taina7ilit. (0/F of totalscore)

!, ,ill thi# e/ent re#'!n t! en/ir!n&ental i##%e#

$ow green is your event% ;iscuss elements such as

energy use and greenhouse emissions water use waste 0recycling sustainable travel or awareness of theconnections between people and natural environment etc.6imit your response to 324 words.

= C%lt%ral S ill# De/el!'&ent (-F of total score)Plea#e $!&&ent !n the ,a.# .!%r e/ent ,ill en$!%ra0ethe e/el!'&ent !" art# an $%lt%ral # ill#:

Tell us how participants will grow in their s#ills andunderstanding of craft heritage music design

performance literature visual arts etc. "lease provide adetailed response. 6imit your response to 324 words.

C!ntri7%ti!n 7. the !r0ani#ati!n (-F of totalscore)*hat !ther "%n in0 !r #'!n#!r#hi' ha/e .!%in/e#ti0ate t! a##i#t ,ith thi# e/ent

"lease comment on efforts you have made to ensure thatthe success of your event does not depend entirely onreceiving a &ity of 8reater 8eelong grant. Include comment about any other e ternal funding or sponsorship. "leaselimit your response to 324 words.

Details of cash and in-kind contributions must bedetailed in the budget section.



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5UDGET

H 5UDGET (-F of total score)Detail all $!#t# !" r%nnin0 .!%r 'r!9e$t in the 7% 0et #e$ti!n 7el!, In$l% e all In2 in 0!! # an #er/i$e#

A ,ell 're'are an a$$%rate 7% 0et i# the "!%n ati!n !" all #%$$e##"%l a''li$ati!n#

(a) In +in C!ntri7%ti!n#:n7 3> 'er h!%r i# a #%00e#te "i0%re t! %#e ,hen e#ti&atin0 /!l%ntar. la7!%r $!#t#

• "nformation should e as detailed and accurate as possi le.• Add the total in' ind < amount to oth the "ncome and $1penditure ta les elo .

ADD AS MANY EKTRA RO*S AS YOU NEED

In2 in In$!&e 2 'lea#e n!te ,hi$h ite ha/e alrea . 7een $!n"ir&e A&!%nt C!n"ir&e Y N Date

V!l%nteer la7!%r (please detail)

G!! # (please detail)

Ser/i$e# (please detail)

T!tal In2 in C!ntri7%ti!n:

I" NO a

n!ti"i$ati!n

ate

e sure to add the total "n' ind < Amount to oth the "+C8B$ and $SP$+D"2%R$ ta les of the udget.

(7) Other Grant#: Pr!/i e etail !" !ther n!n2C!GG 0rant# a''lie "!r t! #%''!rt thi# 'r!9e$t:

ADD AS MANY EXTRA ROWS AS YOU NEED.

Other 0rant "%n a''lie t!: Ann!%n$e&entDate



13/16


($) In$!&e 8 E6'en it%re: Plea#e li#t ALL 'r!9e$t $!#t# an atta$h @%!te# "r!& #%''lier# $!ntra$t!r# ,here '!##i7le

ADD AS MANY EXTRA ROWS AS YOU NEED.

Total Income MU T e!ual Total "#penditure

INCOMEPlea#e li#t ALL #!%r$e# !" in$!&e

EKPENDITUREPlea#e li#t ALL 'r!9e$t $!#t# an !7tain @%!te# "r!&

#%''lier# $!ntra$t!r# .

$b. ho% %hich income sources are alread& confirmed b& placing an '() ne#t to these items. K

$b. ho% %here &ou plan to use the grant funds b& placing an '() ne#t to these items. K

Cit. !" Greater Geel!n0 C!&&%nit. Art#Grant a&!%nt re@%e#te Arti#t Fee#

In2 in G!! # 8 Ser/i$e# B In2 in G!! # 8 Ser/i$e# BB

Other Grant# a''lie "!r ( etail 7el!,) BB Material#

S'!n#!r#hi' Mar etin0 an Pr!&!ti!n

Ca#h $!ntri7%ti!n .!%r !r0ani#ati!n E@%i'&ent hire

Other $a#h !nati!n# Pr!9e$t a &ini#trati!n

Sale !" 'r! %$t# !r &er$han i#e C!#t !" 'r! %$t# !r &er$han i#e

Entr. Fee# (7a#e !n 'er hea ) C!ntin0en$.

TOTAL INCOME BBB TOTAL EKPENDITURE BBB

* s detailed in section +'a)

** s detailed in section +'b)

*** Total Income MU T e!ual Total "#penditure



14/16


MAR+ETING

MAR+ETING PLAN (-F of total score)

1>. Plea#e etail the e. 'r!&!ti!nal t!!l# an #trate0ie# .!% ,ill e&'l!. (e.g. Khat you are going to do to pu licise and promote your pro6ect to the pu licQ *or e1ample5 rochures3 ne spapers3 radio3direct mail3 launch event etc)

Pr!/i e the ate# ,hen the#e #trate0ie# ,ill 7e %#e :

("f you need to record more than four dates3 please start a ne line for the same mar eting tool and continue adding dates)

Mar etin0 T!!l# Date 1 Date 3

"f applica le

Date 4

"f applica le

Date <

"f applica le

11 S%''!rt Material (!'ti!nal)Please feel free to attach any further support material you feel may e relevant to your application eg. e1amples of previous or 3pictures3 long term plans3 letters of support etc.

Nee an. hel' $!&'letin0 .!%r a''li$ati!nPlease contact the Arts & Culture Department on /9 - E ?E/9 for assistance and further information a out your application and thisprogram.

COMMUNITY FESTIVALS GRANTS (Triennial) (- /0-) PAG$ 1< !" 1- All rights reserved. +o part of this document can e reproduced e1cept for the purposes of this grant program.


15/16

SAM!L A + M N# ' #(IS &O")M N# *O+ + * + N" ONLY - &O NO# SI NPlea#e rea thi# a0ree&ent $are"%ll. then #i0n the #e$!n 'a0e

T IS AGREEMENT IS MADE 5ET*EENGREATER GEELONG CITY COUNCIL

A + 0I 9E? 0/ =E ( the CouncilH) of 9/ Gheringhap :treet3 Geelongand(Insert


16/16

SAM!L A + M N# ' #(IS &O")M N# *O+ + * + N" ONLY - &O NO# SI NAPPLICATION FORM AUT ORISATION

This section re!uires completion and signature by two committeeor authorised staff members of the organisation that aremanaging the funds of this project 'or b& the auspiceorganisation if applicable).

DECLARATION" affirm3 on ehalf of the applicant organisation3 that any fundsprovided y the City of Greater Geelong ill e e1pended in

accordance ith the terms and conditions outlined in the *unding Agreement.

" affirm that all details supplied in this application andattachments are true and correct to the est of my no ledgeand that the application form has een su mitted ith the full

no ledge and agreement of the applicant organisation.

" ac no ledge that the Guidelines and *unding Agreement haveeen read and fully understood.

PLEASE NOTE:

T*O #i0nat%re# are re@%ire

At lea#t !ne #i0nat!r. &%#t ha/e a%th!rit. t! a &ini#ter"inan$ial a$ti/it. "!r the a''li$ant !r0ani#ati!n

Gr!%'# that ha/e an A%#'i$e !r0ani#ati!n &%#t 0et that!r0ani#ati!n t! #i0n thi# #e$ti!n (see the Grant guidelines fora description of groups that may require an auspice)

7 "t is a condition of funding to the Auspice ody that therecipient of the grant e provided ith the monies upfront3

hereupon an initial receipt of a funding invoice ith laterconfirmation of supplier invoices eing required from therecipient to the auspicing ody upon completion of thepro6ect.

SIGNED FOR AND ON 5E ALF OF:

Applicant 8rganisation#s +ame (or Auspice if applicable)

A + (use Auspice A=< if applicable)

5.:

COMMITTEE MEM5ER STAFF MEM5ER !r AUSPICE (ifapplicable) :

+ame

Position 2itle

:ignature

Date

COMMITTEE MEM5ER STAFF MEM5ER: (from Applicant

*rganisation)

+ame

Position 2itle

:ignature

Date


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8cf0df6cbe45aa1-Community Festivals Grants (Triennial) 2015-16