8 April 2015 Public Agenda - City of BallaratS REPORT DECEMBER 2014 TO FEBRUARY 2015 ..... 6 11. CHIEF EXECUTIVE OFFICER'S REPORT ..... 12 11.1. CHIEF EXECUTIVE OFFICER'S REPORT DECEMBER

Ordinary Council Meeting

08 April 2015

Council Chamber, Town Hall, Sturt Street, Ballarat

AGENDA

Public Copy

Council Meeting Agenda 8 April 2015

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NOTICE IS HEREBY GIVEN THAT A MEETING OF BALLARAT CITY COUNCIL WILL BE HELD IN THE COUNCIL CHAMBER, TOWN HALL, STURT STREET,

BALLARAT ON WEDNESDAY 08 APRIL 2015 AT 7.00PM.

Anthony Schinck Chief Executive Officer

AGENDA ORDER OF BUSINESS:

1. OPENING DECLARATION

Councillors: “We, the Councillors of the City of Ballarat, declare that we will carry out our duties in the best interests of the community,

and through collective leadership will maintain the highest standards of good governance.”

Mayor: “I respectfully acknowledge the Wadawurrung and Dja Dja Wurrung People,

the traditional custodians of the land, and I would like to welcome members of the public in the gallery.”

2. APOLOGIES FOR ABSENCE

3. DECLARATION OF CONFLICTS OF INTERESTS

4. CONFIRMATION OF MINUTES

5. PUBLIC QUESTION TIME & REPRESENTATIONS ON AGENDA ITEMS .... 4

NOTE – ALL PUBLIC REPRESENTATIONS WILL BE HEARD BEFORE EACH ITEM ON THE AGENDA.

6. MOTIONS ON NOTICE (Nil)

7. GENERAL BUSINESS WITHOUT NOTICE

8. COUNCILLOR/DELEGATES’ REPORTS

9. PETITIONS ....................................................................................................... 5

9.1. PETITION TO EXTEND THE AREA OF THE PROPOSED CENTRAL BUSINESS DISTRICT SPEED LIMIT TO INCLUDE ROADS NEAR DANA STREET PRIMARY SCHOOL ............................ 5

10. MAYOR'S REPORT .......................................................................................... 6

10.1. MAYOR'S REPORT DECEMBER 2014 TO FEBRUARY 2015 .............. 6

11. CHIEF EXECUTIVE OFFICER'S REPORT .................................................... 12

11.1. CHIEF EXECUTIVE OFFICER'S REPORT DECEMBER 2014 TO FEBRUARY 2015 ................................................................................. 12


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12. OFFICER REPORTS ...................................................................................... 17

12.1. COMBINED PLANNING SCHEME AMENDMENT C186 AND PLANNING PERMIT APPLICATION PLP/2014/520 FOR 615-619 CRESWICK ROAD, WENDOUREE AND 208-210 LEXTON STREET, WENDOUREE - POST EXHIBITION .................................... 17

12.2. EXHIBITION OF THE DRAFT CITY OF BALLARAT POSITIVE

AGEING STRATEGY 2015-2018 AND REVIEW OF THE CITY OF BALLARAT POSITIVE AGEING STRATEGY 2008-2013 .................... 24

12.3. ADOPTION OF THE OUR PARTNERS IN HEALTH 2015-2018 ......... 30

12.4. NATIONAL YOUTH WEEK PROGRAM 2015 ...................................... 34

12.5. BALLARAT AVIATION EMERGENCY SERVICES HUB ...................... 37

12.6. EUREKA PRECINCT GOVERNANCE AND IMPLEMENTATION

PLAN ..................................................................................................... 42

12.7. COMMUNITY IMPACT SPECIAL COMMITTEE REPORT TO

COUNCIL - 17 FEBRUARY 2015 MINUTES AND MEMBERSHIP ...... 49

12.8. CONTRACTS APPROVAL SPECIAL COMMITTEE REPORT TO

COUNCIL - 18 MARCH 2015 ............................................................... 52

12.9. CENTRAL HIGHLANDS MAYORS' AND CHIEF EXECUTIVE

OFFICERS' FORUM DELEGATION TO CANBERRA ......................... 54

12.10. OUTSTANDING QUESTION TIME ITEMS REPORT .......................... 56

13. GENERAL BUSINESS - MATTERS ARISING FROM THE AGENDA

14. ITEMS IN CAMERA - CONFIDENTIAL REPORTS ........................................ 59

14.1. PROPOSED SALE OF BOATSHED NO. 3 LAKE WENDOUREE FORESHORE ....................................................................................... 59 (Contractual matters)

14.2. CONFIDENTIAL ATTACHMENT - COMMUNITY IMPACT SPECIAL COMMITTEE REPORT TO COUNCIL - 17 FEBRUARY 2015 MINUTES AND MEMBERSHIP ................................................... 60 (Any other matter which the Council or special committee considers would prejudice the Council or any person)

14.3. CONFIDENTIAL ATTACHMENT - CONTRACTS APPROVAL SPECIAL COMMITTEE REPORT TO COUNCIL - 18 MARCH 2015 ...................................................................................................... 61 (Contractual matters)

The next Ordinary Meeting of the Ballarat City Council will be held on Wednesday 22 April 2015.


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QUESTION TIME

Question Time will be for a period of 30 minutes; Questions submitted must begin with the submitters name and suburb; No person may submit more than two questions at any one meeting; If two questions are submitted, the second question may be deferred until all

other questions have been asked, or may not be asked if the time allotted for public question time has expired;

A question may be disallowed if the Chair determines that it: o Relates to a matter outside of Councils responsibility; o Is defamatory, indecent, abusive, offensive, irrelevant, trivial or objectionable

in language or substance; o Deals with a subject matter already answered; o Is aimed at embarrassing a Councillor or a member of Council Officers; o Relates to personnel matters; o Relates to the personal hardship of any resident or ratepayer; o Relates to industrial matters; o Relates to contractual matters; o Relates to proposed developments; o Relates to legal advice; o Relates to matters affecting the security of Council property; and/or o Relates to any other matter which Council considers would prejudice Council

or any other person. A Councillor or the Chief Executive Officer may require a question to be put on

Notice. If a question is Taken on Notice, the answer to it must be incorporated in the Minutes of Council and a written copy of the answer sent to the person who asked the question; and

A Councillor or the Chief Executive Officer may advise Council that an answer should be given in a meeting closed to members of the public and why.

PUBLIC SUBMISSIONS

Representatives must register by 4.30pm on the day of a Council meeting by contacting the City of Ballarat Governance Unit on (03) 5320 5535. No unregistered Public Representative will be allowed to speak.

The Representative will be given three to five minutes to address the meeting, with

extension of time at the discretion of the Chair. Any Councillor can ask questions of the Representative. The Chair may limit the number of Representatives on any particular Agenda Item. All representations must relate to items on the Agenda and will be heard prior to each respective Agenda Item.


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9.1 PETITION TO EXTEND THE AREA OF THE PROPOSED CENTRAL BUSINESS DISTRICT SPEED LIMIT TO INCLUDE ROADS NEAR DANA STREET PRIMARY SCHOOL Division: Governance & Information Services Director: Annie De Jong Author/Position: Melanie Harrison - Senior Governance Officer

RECOMMENDATION Council resolves to: 1. Receive the petition. 2. Refer the petition to the General Manager, City Infrastructure for

consideration. 3. Advise the Dana Street Primary School Principal in writing of the

resolution at the meeting tonight. EXECUTIVE SUMMARY 39 signatures requesting that Council receive this petition which reads:

“Extend the area of the proposed CBD speed limit to include roads near Dana Street Primary School. To include in the proposed 40kmh zone: Dana Street [from Armstrong Street South to Lyons Street South]; Doveton Street [from Eyre Street to Dana Street]; and Dawson Street [from Eyre Street to Dana Street].”

ATTACHMENTS 1 Petition


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10.1 MAYOR'S REPORT DECEMBER 2014 TO FEBRUARY 2015 Division: Governance & Information Services Director: Annie De Jong Author/Position: Toni Hewett - Executive Assistant to Mayor & Councillors

RECOMMENDATION Council resolves to: 1. Receive the Mayor’s Report for December 2014, January 2015 and

February 2015. EXECUTIVE SUMMARY Mayor’s Report for the period 1 December 2014 to 28 February 2015. DELEGATIONS 6/12/2014 Cr. Johnson Opening of the Delacombe Community Christmas

Party 4/01/2015 Cr. Johnson Summer Sundays Opening 8/01/2015 Cr. Innes Cycling Australia Road Championships Interview 9/01/2015 Cr. Innes Cycling Australia Road Championships Interview 10/01/2015 Cr. Innes Cycling Australia Road Championships Interview 11/01/2015 Cr. McIntosh Summer Sundays Opening 18/01/2015 Cr. Johnson Summer Sundays Opening 25/01/2015 Cr. Innes Summer Sundays Opening 8/02/2015 Cr. McIntosh Opening of Ballarat Gift 20/02/2015 Cr. Johnson Backyard Tasters Welcome 21/02/2015 Cr. Innes Revitalising Historic Cities Welcome 27/02/2015 Cr. McIntosh Backyard Tasters Welcome 28/02/2015 Cr. McIntosh Opening of new turf wicket at Russell Square

Reserve MAYORAL ACTIVITIES 1/12/2014 Meeting - Cardigan Village Advisory Committee 1/12/2014 Attended - Macarthur Park Community Drop In Session 1/12/2014 Attended - New Residents Function 2/12/2014 Meeting - Museum of Australian Democracy at Eureka (M.A.D.E.)

Board 2/12/2014 Attended - Committee for Ballarat Board Meeting and Dinner 3/12/2014 Attended - M.A.D.E. 160th Commemorative Event 3/12/2014 Media - 3BA Radio 3/12/2014 Councillors' Assembly meeting 4/12/2014 Attended - Ballarat Sports Foundation fundraiser - Night Harness

meeting 4/12/2014 Meeting - Cr. Innes, Chief Executive Officer (CEO) and residents

regarding Black Hill Pool 4/12/2014 Meeting - Council Officers regarding Civic Hall 5/12/2014 Media - Win TV Interview- Black Hill Pool and Bahrain Soccer Team 5/12/2014 Meeting - CEO and Mr. Jeremy Bannister - The Courier


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5/12/2014 Meeting - Council Officers regarding the show ground 5/12/2014 Attended - VIP Cocktails at M.A.D.E. 5/12/2014 Attended - Wendouree Neighbourhood Centre Volunteers Certificate

Presentation 6/12/2014 Attended - Eureka Graves Ceremony 6/12/2014 Attended - Opening of Ferris Wheel in Bridge Mall 6/12/2014 Attended - Opening of free camping 6/12/2014 Attended - Opening of the Inclusive Arts Network Art Exhibition 7/12/2014 Attended - Mr. Peter Tobin Oration at M.A.D.E. 8/12/2014 Meeting - Council Officers regarding Ballarat Positive Change initiative 8/12/2014 Media- Channel 9 Interview - City of Ballarat Community Health and

Wellness Program 8/12/2014 Meeting - Cr. Coltman, Cr. Johnson and the General Manager, City

Infrastructure regarding Nature Strip maintenance work in Nerrina 8/12/2014 Attended - Launch of the City of Ballarat Reconciliation Action Plan

2014-2017 8/12/2014 Meeting - Chief Information Officer, General Manager, City Strategy

and Cr. Coltman 8/12/2014 Meeting - CEO, General Manager, City Infrastructure and Mr. Michael

Unwin - Michael Unwin Wines 8/12/2014 Meeting - General Manager, People & Communities 8/12/2014 Meeting - General Manager, City Infrastructure 8/12/2014 Meeting - General Manager, City Strategy 9/12/2014 Media - Jersey presentation for Ride For Kids Cycling 9/12/2014 Media - Summer Sundays 9/12/2014 Media - WIN TV 10/12/2014 Meeting - General Manager, City Infrastructure, Mr. Michael McCarthy

- VIcRoads and Mr. Steve Pattison - VicRoads 10/12/2014 Attended - Federation University 2014 Graduation Ceremony 10/12/2014 Meeting - CEO and Cr. McIntosh - the World League of Historical

Cities (WLHC) Conference in China 10/12/2014 Council meeting 11/12/2014 Media- ABC Radio 11/12/2014 Attended - Australian Institute of Company Directors (AICD)

Networking Event 11/12/2014 Attended - Order of Australia Civic Function 11/12/2014 Attended - Federation University 2014 Graduation Ceremony 11/12/2014 Attended - Karinya Neighbourhood Garden BBQ 11/12/2014 Attended - City of Ballarat Service Recognition 12/12/2014 Meeting - Mr. Ammon Beyerle - Here Studio regarding Civic Hall 14/12/2014 Attended - Ballarat Carols 14/12/2014 Attended - Ballarat Bowling Club 150th Anniversary Civic Function 14/12/2014 Attended - Multiciltural Christmas Lunch 15/12/2014 Meeting - Council Officer regarding Paddling Hub 15/12/2014 Meeting - General Manager, People & Communities regarding Miners

Rest Kindergarten 15/12/2014 Meeting - Harmony Fest working group 15/12/2014 Meeting – Ms. Paula Nicholson - Chair Ballarat Arts Foundation 15/12/2014 Meeting - Mr. Kevin Khoo - President Singapore Technologies

Aerospace Academy (STAA) 16/12/2014 Meeting - Council Officer - Regional motorsport 16/12/2014 Meeting - Cr. Innes, CEO and Mr. Duncan Smith - Red Devils 16/12/2014 Meeting - Regional Motor Sport Project Update 17/12/2014 Meeting - Contracts Approval Special Committee 17/12/2014 Attended - Councillors' and Leadership Team Christmas dinner 17/12/2014 Meeting - Chief Information Officer


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17/12/2014 Meeting - CEO and Chief Information Officer 18/12/2014 Meeting - General Manager, People & Communities and a resident 18/12/2014 Attended - Regional Cities Victoria 19/12/2014 Attended - Central Highlands Mayors' and CEOs Forum 19/12/2014 Attended - City of Ballarat Depot Christmas Lunch 20/12/2014 Attended - Mass of Celebration for Father Gerald Laos 21/12/2014 Attended - Cardigan Village Community Christmas BBQ 22/12/2014 Attended - Ballarat Ranger Military Museum Foundation Morning Tea

with Ms. Rosemary Fellows 22/12/2014 Attended - CEO and Council Officers end of year function 22/12/2014 Meeting - General Manager, People & Communities 22/12/2014 Meeting - General Manager, City Infrastructure 28/12/2014 Attended - Welcome Bahrain Football Club 1/01/2015 Attended - Petrogas Regional Burrumbeet Cup meeting 2/01/2015 Media - ABC Bendigo 4/01/2015 Attended - Bahrain Football Club versus Jordan Football Club Practice

Match 5/01/2015 Media - Bahrain Football Club 5/01/2015 Meeting - General Manager, People & Communities 5/01/2015 Meeting - General Manager, City Infrastructure 6/01/2015 Attended - Bahrain Football Club Farewell Event 7/01/2015 Attended - 2015 Cycling Australia Road National Championships

welcome and race start 7/01/2015 Attended - 2015 Cycling Australia Road Nationals VIP Function 7/01/2015 Attended - 2015 Cycling Australia Road Nationals interview and race

start 8/01/2015 Attended - Reception at Government House for Asian Football

Confederation Asian Cup 9/01/2015 Attended - Crime Stoppers Victoria Arson Campaign Press Conference9/01/2015 Attended – The Premier Daniel Andrews MP and The Hon. Jaala

Pulford MP, Minister for Agriculture, Minister for Regional Development visit to Ballarat Rail Precinct

11/01/2015 Attended - 2015 Cycling Australia Road Nationals interview and race start

12/01/2015 Meeting - Cr. Innes 12/01/2015 Meeting - Chief Financial Officer 13/01/2015 Attended - Civic Hall Partnership Group 15/01/2015 Media – Ballarat Aquatics and Lifestyle Centre 15/01/2015 Meeting - Chief Information Officer and Cr. Innes regarding Telstra

Tower 15/01/2015 Attended - Erect sign at Yuille Island with a resident 15/01/2015 Meeting - Cr. Innes and resident 15/01/2015 Meeting - General Manager, City Infrastructure 16/01/2015 Meeting - Cr. Innes 16/01/2015 Meeting - Mr. Peter Ridsdale - Thorney Properties 19/01/2015 Meeting - Cr. Innes 19/01/2015 Meeting - CEO 19/01/2015 Meeting - General Manager, City infrastructure and a Council Officer

regarding Eureka and King Streets intersection 19/01/2015 Meeting - General Manager, People & Communities 19/01/2015 Meeting - General Manager, City Infrastructure 19/01/2015 Meeting - General Manager, City Strategy 20/01/2015 Meeting - Cr. Crompton and Ms. Eiizabeth Gilfillan - Friends of the

Ballarat Botanical Gardens 20/01/2015 Meeting - Growth and Development Portfolio 20/01/2015 Meeting - Mr. Ammon Beyerle and Ms. Michelle Emma James


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regarding Here Studio regarding Civic Hall 21/01/2015 Meeting - Eikon Exhibition Tour at Ballarat Art Gallery 21/01/2015 Meeting - CEO and The Hon. David Davis MP, Shadow Minister for

Local Government 21/01/2015 Meeting - Chief Information Officer 21/01/2015 Media - WIN TV 21/01/2015 Councillors’ Assembly Meeting 22/01/2015 Meeting - CEO and CPR Communications and Public Relations 23/01/2015 Attended - City of Ballarat Australia Day Awards and Citizenship

Ceremony 26/01/2015 Attended - Australia Day Event at Lake Wendouree 27/01/2015 Meeting - Council Officer regarding Civic Hall 27/01/2015 Meeting - M.A.D.E. Board 27/01/2015 Meeting - Civic Hall Partnership Group 27/01/2015 Meeting - Resident 27/01/2015 Meeting - CEO, Mr. John Kilgour - Committee for Ballarat and Ms.

Judy Verlin - Committee for Ballarat 27/01/2015 Meeting - Council Officer regarding potential sites for motorsport

location 28/01/2015 Media - Win TV 28/01/2015 Media - Briefing with Council Officer 28/01/2015 Meeting - CEO and Mr. Alan Marini - The Miner 28/01/2015 Meeting - Council Officer and resident 28/01/2015 Media - WIN TV 28/01/2015 Meeting - Chief Information Officer 28/01/2015 Council meeting 29/01/2015 Media - VoiceFM 29/01/2015 Media - ABC Radio 29/01/2015 Media - 3BA Radio 29/01/2015 Media - Begonia Festival Launch 29/01/2015 Meeting - General Manager, City Strategy 29/01/2015 Meeting - Cr. Crompton, General Manager, City Infrastructure, Council

Officer and a resident 29/01/2015 Meeting - General Manager, City Infrastructure and Council Officer

regarding potential sites for motorsport location 30/01/2015 Meeting - General Manager, City Strategy and Council Officer

regarding Drainage report 30/01/2015 Meeting - Cr. Innes 31/01/2015 Attended - Buninyong Marvelous Marmalade Fair 2/02/2015 Attended - Count back conducted by the Victorian Electoral

Commission for replacement South Ward Councillor 2/02/2015 Meeting - General Manager, People & Communities 2/02/2015 Meeting - General Manager, City Strategy 2/02/2015 Meeting - General Manager, City Infrastructure 3/02/2015 Meeting – Councillor-Elect Rinaldi 3/02/2015 Meeting - Committee for Ballarat Board 3/02/2015 Meeting - Growth and Development Portfolio 4/02/2015 Meeting - General Manager, City Infrastructure and Council Officer

regarding Fire services at Learmonth 4/02/2015 Media -WIN TV 4/02/2015 Meeting - Councillor-Elect Rinaldi 4/02/2015 Meeting - Councillors' Budget Workshop 4/02/2015 Meeting - Water Resources Advisory Committee 4/02/2015 Meeting - Chief Information Officer 4/02/2015 Councillors' Assembly meeting 5/02/2015 Meeting - CEO


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5/02/2015 Media - Photo for lnawaga 60th Anniversary 5/02/2015 Attended - United Nations World Interfaith Harmony Week Flag

Raising and morning tea 5/02/2015 Attended - Visit by Yangzhou, China delegation 5/02/2015 Attended - Business Breakfast for Committee for Ballarat 6/02/2015 Attended - The Hon. Jaala Pulford MP, Minister for Agriculture,

Minister for Regional Development - Launch of Sovereign Hill Economic Impact Study Report

6/02/2015 Meeting - Cr. Innes, CEO and Ms. Margaret Devilin - Centre for Organisational Development

6/02/2015 Attended - Australian Ex- Prisoner of War memorial 8/02/2015 Meeting - Councillors' Budget Workshop 9/02/2015 Meeting - CEO, Cr. Hudson, Cr. Innes, Chief Financial Officer, General

Manager, City Infrastructure, Mr. Duncan Smith – Red Devils and Mr. Darrin Carroll - Red Devils

9/02/2015 Meeting - CEO and Ms. Corrie Withers- National Broadband Network Co

9/02/2015 Meeting - CEO and Councillor-Elect Rinaldi 10/02/2015 Meeting - Civic Hall Partnership Group 10/02/2015 Meeting - Ballarat Regional Landfill Site Tour 10/02/2015 Attended - Launch of the Municipal Early Years Plan 2014- 2017 11/02/2015 Meeting - Audit Advisory Committee 11/02/2015 Media - Briefing with Council Officer 11/02/2015 Meeting - Municipal Emergency Management Planning Committee 11/02/2015 Meeting - Chief Information Officer 11/02/2015 Council meeting 12/02/2015 Media - Mr. Noel Donaldson, Head Coach of Rowing New Zealand 12/02/2015 Media - Begonia Festival 12/02/2015 Media - 3BA Radio 12/02/2015 Media - ABC Radio 12/02/2015 Media - Briefing with Council Officer 12/02/2015 Meeting - Regional Motor Sport Sub-Committee 13/02/2015 Attended – Country Fire Authority Artwork Launch acknowledging the

7th Anniversary of the Apology to the Stolen Generations 13/02/2015 Attended - Ballarat North Primary School, school captain

presentation 13/02/2015 Meeting - Cr. Innes 15/02/2015 Attended - Rotary Club of Ballarat South Raffle Draw 16/02/2015 Meeting - CEO Performance Review Special Committee 16/02/2015 Meeting - General Manager, City Strategy 16/02/2015 Meeting - Harmony Fest working group 17/02/2015 Attended - Statutory Planning Mediation meeting - 198 Howe Street,

Miners Rest PLP/2014/881 17/02/2015 Meeting - General Manager, People & Communities 17/02/2015 Meeting - General Manager, City Infrastructure 17/02/2015 Meeting - Growth and Development Portfolio 18/02/2015 Meeting - Cr. Coltman and Cr. Hudson 18/02/2015 Meeting - Contracts Approval Special Committee 18/02/2015 Meeting - Resident 18/02/2015 Meeting - General Manager, City Strategy 18/02/2015 Meeting - Chief Information Officer 18/02/2015 Meeting - Cr. Innes and CEO 18/02/2015 Meeting - Contracts Approval Special Committee 18/02/2015 Councillors' Assembly Meeting 19/02/2015 Attended - Opening of the 2015 Education Year Civic Function 19/02/2015 Meeting - Regional Cities Victoria


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20/02/2015 Meeting – Mr. Rob Broadbent - Save Civic Hall 20/02/2015 Attended - Child and Family Services 150th Anniversary Civic Function 20/02/2015 Attended - Glenelg Hopkins Catchment Management Authority Board

lunch 20/02/2015 Meeting - General Manager, City Infrastructure and Council Officer

regarding Rural Roads Capital Program 20/02/2015 Meeting - Cr. Coltman, Mr. Joshua Morris MP Minister for Western

Victoria and Ms. Louise Staley MP Member for Ripon - Level Crossing Closures in North Ward

20/02/2015 Attended - Opening Night Gala Performance for Legally Blonde the Musical

22/02/2015 Attended - Chinese New Year Celebrations 24/02/2015 Meeting - Civic Hall Partnership Group 24/02/2015 Meeting - Briefing with Council Officer 25/02/2015 Attended - Central Highlands Water Choose Tap Hospitality Program

Launch 25/02/2015 Meeting - CEO 25/02/2015 Meeting - Chief Information Officer 25/02/2015 Meeting - Contracts Approval Special Committee 25/02/2015 Council meeting 26/02/2015 Media - 3BA Radio 26/02/2015 Media - ABC Radio 26/02/2015 Attended - Ballarat Rotary Club 26/02/2015 Media - Begonia Festival 26/02/2015 Attended - February Citizenship Ceremony 26/02/2015 Attended - Launch of Chinese Voice Exhibition 26/02/2015 Meeting - General Manager, City Infrastructure and Council Officer

regarding Rural Roads Capital Program 27/02/2015 Meeting - Western Highway Action Committee 28/02/2015 Attended - Melbourne Symphony Orchestra's Annual Chinese New

Year Concert 28/02/2015 Attended - Opening of City of Ballarat Soccer Facility OFFICERS’ DECLARATION OF INTERESTS Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report. ATTACHMENTS There are no attachments to this Report.


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11.1 CHIEF EXECUTIVE OFFICER'S REPORT DECEMBER 2014 TO FEBRUARY 2015 Division: Executive Unit Director: Anthony Schinck Author/Position: Glenys Foy - Executive Assistant CEO

RECOMMENDATION Council resolves to: 1. Receive the Chief Executive Officer’s Report for December 2014, January

2015 and February 2015. EXECUTIVE SUMMARY Chief Executive Officer’s Report for the period 1 December 2014 to 28 February 2015. CHIEF EXECUTIVE OFFICER’S ACTIVITIES 1/12/2014 Meeting - Ms. Sharon Knight MP State Member for Wendouree 1/12/2014 Meeting - Strategic Waste Officer and Online Communications

Coordinator Smart Living Centre 1/12/2014 Meeting - Resident, Visitor Information Centre relocation 1/12/2014 Meeting - Chief Executive Officer (CEO) North Ballarat Football Club,

AFL games at Eureka Stadium 1/12/2014 Meeting - General Manager, City Infrastructure 2/12/2014 Interview - WIN TV 2/12/2014 Meeting - CEO Ballarat Basketball, Wendouree Sports and Event

Centre 2/12/2014 Meeting - Centre Square Manager 2/12/2014 CEO Update - Cr. Coates 2/12/2014 Interview - Gold FM radio 2/12/2014 Portfolio meeting - General Manager, City Strategy 3/12/2014 Meeting - Central Business District (CBD) Place Manager Update 3/12/2014 Meeting - General Manager, City Strategy and Manager Economic

Development 3/12/2014 Councillors' Assembly meeting 3/12/2014 Portfolio meeting - General Manager, People & Communities 3/12/2014 Portfolio meeting - General Manager, City Infrastructure 3/12/2014 Meeting - General Manager, City Strategy and Manager Economic

Development - Swap Meet 2016 4/12/2014 CEO Telephone survey - IPSOS Social Research Institute,

Perceptions of Universities in Victoria 4/12/2014 Meeting - Director Virtual Reality Ventures 4/12/2014 Attended - Federation Business School, Regional Advisory Board

meeting 4/12/2014 Telephone survey - Ogilvy Public Relations, Mars corporate reputation 4/12/2014 Attended - Federation University Business School Advisory Board

function 4/12/2014 Attended - Corporate Health and Safety Committee meeting 4/12/2014 Meeting - Mayor and Cr. Innes with representatives from the Black Hill

Progress Association


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4/12/2014 Meeting - Mayor/CEO Update 4/12/2014 Meeting - Sharon Knight MP and CEO North Ballarat Football Club,

Eureka Stadium 5/12/2014 Meeting - CBD Place Manager 5/12/2014 Meeting - SED Advisory with CBD Place Manager 5/12/2014 Meeting - Mayor with Courier Photographer 5/12/2014 Attended - Central Victorian Investments/City of Ballarat Developers

Luncheon 8/12/2014 Meeting - Mayor and General Manager, City Infrastructure with Mr.

Michael Unwin Wines 8/12/2014 Meeting - Body-Brain Performance Institute and Crawford Ross

representatives 9/12/2014 Attended - Stormwater and Urban Flood Management taskforce

meeting 9/12/2014 Interview - Gold FM radio 9/12/2014 Meeting - Chief Commercial Officer Western Bulldogs 9/12/2014 Interview - Link Up Program Interviews 10/12/2014 Meeting - Chief Information Officer 10/12/2014 Meeting - General Manager, City Infrastructure 10/12/2014 Meeting - Mayor and Cr. McIntosh 10/12/2014 Meeting - General Manager, City Strategy 10/12/2014 Council meeting 11/12/2014 Attended - Staff Service Recognition function 11/12/2014 Meeting - Manager Economic Development and Manager Planning

Implementation 11/12/2014 Meeting - Director Federation University Technology Park 11/12/2014 Meeting - Chief Financial Officer and Policy & Projects Strategist 11/12/2014 Meeting - General Manager, City Strategy with representative from K2

Group 11/12/2014 Attended - Dinner meeting with Committee for Ballarat Chair and CEO 12/12/2014 Attended - Committee for Ballarat & Bank of Melbourne Business

Breakfast 15/12/2014 Meeting - CEO Australian Ports and Marinas 15/12/2014 Attended - Central Highlands Children and Youth Area Partnership

meeting 15/12/2014 Portfolio meeting - General Manager, City Strategy 15/12/2014 Meeting - Royce Communications 15/12/2014 Meeting - Mayor and President ST Aerospace Academy 15/12/2014 Meeting - CEO Sovereign Hill 16/12/2014 Attended - Enterprise Risk Management Workshop 16/12/2014 Meeting - Managing Director Central Highlands Water 16/12/2014 Interview - Gold FM radio 16/12/2014 Meeting - Representative from Ballarat Red Devils Soccer Club 16/12/2014 Portfolio meeting - Chief Financial Officer 16/12/2014 Meeting – Resident, on-site Armstrong Street South 16/12/2014 Meeting - Regional Director Grampians, Regional Development

Victoria 17/12/2014 Meeting - CEO/Management Group 17/12/2014 Portfolio meeting - Policy & Projects Strategist 17/12/2014 Meeting - Manager Planning Implementation and Principal Urban

Designer 18/12/2014 Attended - Regional Cities Victoria meeting 18/12/2014 Meeting - representatives from Regional Development Victoria 19/12/2014 CEO Update - Cr. Coates 19/12/2014 Attended - Central Highlands Mayors’ and CEOs Forum 19/12/2014 Meeting - Central Highlands Regional Planning Committee, Chair


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19/12/2014 Meeting - Theatre Manager, Her Majesty's Theatre 22/12/2014 Meeting - Chief Information Officer and Policy & Projects Strategist 22/12/2014 Attended - Tour of Ballarat Aquatic and Lifestyle Centre 23/12/2014 Teleconference – Ballarat West Employment Zone Steering

Committee meeting 23/12/2014 Meeting - Chief Financial Officer, General Manager, People &

Communities and General Manager, City Infrastructure 19/1/2015 Meeting - Mayor/CEO Update 19/1/2015 Update - Chief Financial Officer 20/1/2015 Interview - Gold FM radio 20/1/2015 Meeting - Mayor with Here Studio representatives 20/1/2015 Meeting - General Manager, City Strategy and Manager Planning

Implementation 20/1/2015 Meeting - General Manager, City Infrastructure and Manager Sport

and Recreation 20/1/2015 Meeting - General Manager, City Strategy and Creative Victoria

representatives 20/1/2015 Meeting - CEO - Ballarat Basketball Club 20/1/2015 Meeting - Residents - Lavery Avenue Mount Clear 20/1/2015 Telephone interview - The CEO Magazine 21/1/2015 Meeting - General Manager, City Infrastructure 21/1/2015 Meeting - Mayor with The Hon. David Davis MLC Shadow Minister for

Local Government 21/1/2015 Meeting - CEO - YMCA Ballarat 21/1/2015 Councillors' Assembly Meeting 22/1/2015 Attended - CPR Communications Victorian Election 2014 Seminar

with Mayor 23/1/2015 Meeting - Director Integra Group 23/1/2015 Attended - Australia Day Awards and Citizenship Ceremony Event 23/1/2015 Update - Chief Information Officer 23/1/2015 Attended - Beer Festival Dinner 23/1/2015 CEO Update - Cr. McIntosh 23/1/2015 Meeting - Mayor/Cr. Innes/CEO Update 26/1/2015 Attended - 3BA FM Skyworks Spectacular 27/1/2015 Interview - Gold FM radio 27/1/2015 Meeting - Chief Financial Officer 27/1/2015 Meeting - Leadership Team 27/1/2015 Meeting - Chair/CEO Committee for Ballarat with Mayor 27/1/2015 Attended - Brand Ballarat Project Team meeting 28/1/2015 Meeting - Here Studio representative 28/1/2015 Meeting - General Manager, City Strategy and Manager Economic

Development 28/1/2015 Meeting - Editor The Miner with Mayor 29/1/2015 Meeting - Confederation of Australian Motor Sport representatives

with Mayor 29/1/2015 Meeting - Chief Financial Officer with Regional Director Grampians,

Regional Development Victoria 29/1/2015 Meeting - Human Resources Manager and Chief Financial Officer 29/1/2015 Meeting - Policy & Projects Strategist 3/2/2015 Interview - Gold FM radio 3/2/2015 Meeting - President Western Bulldogs 3/2/2015 Meeting – Councillor-Elect Rinaldi with Mayor 3/2/2015 Attended - Lucas Community Hub Project Control Group meeting 3/2/2015 Meeting - Leadership Team 3/2/2015 Meeting - Manager Economic Development with Team Leader

Economic Development


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3/2/2015 Meeting - President, Ballarat Mechanics Institute 4/2/2015 Councillors' Assembly meeting 4/2/2015 Attended - Philanthropy Ballarat Strategy Planning Day 5/2/2015 Photo - Mayor and Cr. Innes regarding the Inagawa 60th Anniversary 5/2/2015 Meeting - Leadership Team - Waste to Energy 5/2/2015 Meeting - Visitors from Yangzhou with Mayor 6/2/2015 Attended - Launch of Sovereign Hill Economic Impact Study Report by

Minister for Regional Development 6/2/2015 Attended - Committee for Ballarat breakfast, Ballarat West

Employment Zone Presentation 6/2/2015 Meeting - Resident, Delacombe property 6/2/2015 Meeting - Director Centre for Organisation Development with Mayor

and Cr. Innes 6/2/2015 Meeting - General Manager, City Infrastructure and Manager Property

Services 6/2/2015 Meeting - CEO - Ballarat Turf Club 8/2/2015 Attended - Council Plan and Budget Workshop with Councillors’ 9/2/2015 Meeting - Representatives from National Broadband Network Co with

Mayor 9/2/2015 Meeting - Representatives from Red Devils Soccer Club with Mayor,

Cr. Innes and Cr. Hudson 9/2/2015 Meeting - General Managers Group 9/2/2015 Meeting - Mayor and Cr. - Elect Rinaldi 9/2/2015 Meeting - General Manager, City Strategy and Major Projects and

Communications 9/2/2015 Interview - ABC Radio 10/2/2015 Attended - Philanthropy Ballarat Board Meeting 10/2/2015 Interview - Gold FM radio 10/2/2015 Meeting - SED Advisory and TGM Group with Manager Infrastructure

Development and Delivery 10/2/2015 Meeting - Hunt & Hunt 10/2/2015 Teleconference - Grampians Regional Management Forum discussion 11/2/2015 Meeting - Audit Advisory Committee 11/2/2015 Council meeting 11/2/2015 Meeting - Chief Information Officer 12/2/2015 Meeting - Risk Manager 12/2/2015 Meeting - Institute of Public Administration Australia (Vic) Regional

Manager and Manager Business Operations 12/2/2015 Meeting - CEO Committee for Ballarat 12/2/2015 Meeting - CEO Group 12/2/2015 Meeting - Director Premier Public Relations 12/2/2015 Meeting - General Manager, People & Communities with Principal

Advisor, Central Highlands Children and Youth Area Partnership 12/2/2015 Update - Chief Information Officer 13/2/2015 Attend - Ballarat Aquatic and Lifestyle Centre Project Control Group

meeting 13/2/2015 Meeting - CEO Golden Plains Shire 13/2/2015 Meeting - Chief Information Officer 16/2/2015 Attended - Municipal Association of Victoria - Rural South Central

Region Forum 16/2/2015 Attended - Central Highlands Children and Youth Area Partnership

meeting 16/2/2015 CEO Performance Review Special Committee 16/2/2015 Interview - The CEO Magazine 16/2/2015 Attended - Victorian Centre for Advanced Materials Manufacturing

Board Dinner


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16/2/2015 Update - General Manager, City Infrastructure 16/2/2015 Meeting - General Manager, City Strategy 17/2/2015 Attended - City Circle Tour lunch 17/2/2015 Attended - CEO Welcome City Circle Tour 17/2/2015 Interview - Gold FM radio 17/2/2015 Meeting - Assistant Principal Mount Clear College - EarthEd centre 17/2/2015 Meeting - Ms. Sharon Knight MP - State Member for Wendouree 17/2/2015 Meeting - Resident 17/2/2015 Meeting - Chief Information Officer 18/2/2015 Meeting - Mayor/Cr. Innes/CEO Update 18/2/2015 Councillors' Assembly meeting 18/2/2015 Attended - Digital Strategy Consultation with Chief Information Officer 18/2/2015 Meeting – Chair Committee for Ballarat 18/2/2015 Meeting – Director Here Studio 18/2/2015 Meeting - CEO - Hepburn Shire Council with Major Projects and

Communications 18/2/2015 Meeting - Winport with General Manager, City Strategy, Manager

Planning Implementation and Manager Economic Development 19/2/2015 Attended - Regional Cities Victoria meeting with Mayor 20/2/2015 Attended - Civil Emergency and Defense Agency Forum on Housing:

supply, affordability and investment 20/2/2015 Meeting - Sport and Recreation Victoria 21/2/2015 Presentation - Revitalising Historic Cities - International Symposium

Ballarat 2015 23/2/2015 Attended - Institute of Public Administration Australia (Vic) Executive

Forum 24/2/2015 Interview - Gold FM radio 24/2/2015 Meeting - General Managers Group 24/2/2015 Update - Chief Information Officer 24/2/2015 Update - CBD Place Manager 25/2/2015 Council meeting 25/2/2015 Meeting - Director, Here Studio 25/2/2015 Meeting - Mayor/CEO Update 25/2/2015 Attended - Leadership Team Blood Donation 25/2/2015 Update - Chief Information Officer 26/2/2015 Meeting - Regional Manager and Victorian Director Australian Industry

Group 26/2/2015 Attended - Australian Industry Group Cocktail Reception 26/2/2015 Meeting - CEO - Child and Family Services Ballarat Inc. 26/2/2015 CEO Update - Cr. Coates 26/2/2015 Meeting - CEO Group 27/2/2015 Meeting - Social Club member Ballarat Regional Multicultural Council 27/2/2015 CEO Update - Cr. Rinaldi 27/2/2015 Meeting - Regional Director Grampians, Regional Development

Victoria OFFICERS’ DECLARATION OF INTERESTS Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report. ATTACHMENTS There are no attachments to this Report.


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12.1 COMBINED PLANNING SCHEME AMENDMENT C186 AND PLANNING PERMIT APPLICATION PLP/2014/520 FOR 615-619 CRESWICK ROAD, WENDOUREE AND 208-210 LEXTON STREET, WENDOUREE - POST EXHIBITION Division: City Strategy Director: Natalie Reiter Manager Responsible/ Deon van Baalen - Business Unit: Manager Planning Strategy Author/Position: Maya Dougherty - Strategic Planner Author/Position: Jessie Keating - Coordinator Strategic Land Use Planning

RECOMMENDATION Council resolves to: 1. Consider all submissions received to combined Planning Scheme

Amendment C186 and PLP/2014/520 pursuant to section 22(1) of the Planning and Environment Act 1987.

2. Request the Minister for Planning to appoint an independent Planning

Panel pursuant to section 23 and the provisions of Part 8 of the Planning and Environment Act 1987 to consider submissions received to combined Planning Scheme Amendment C186 and Planning Permit Application PLP/2014/520.

3. Amend the exhibited draft Planning Permit Application PLP/2014/520 to

add conditions addressing amenity, traffic, hours of operation, use of Lexton Street, Wendouree for commercial activity and the construction phase in response to submissions received.

4. Notify submitters of Council’s resolution to request the appointment of

an independent Planning Panel by the Minister for Planning for combined Planning Scheme Amendment C186 and Planning Permit Application PLP/2014/520.

EXECUTIVE SUMMARY The Proposal involves rezoning two parcels of land at 208-210 Lexton Street, Wendouree from the General Residential Zone to the Mixed Use Zone through a Planning Scheme Amendment C186 (Amendment C186) and a Planning Permit Application PLP/2014/520 (Planning Permit Application) to redevelop the showrooms, customer area, parking area and workshops. The parcels to be rezoned are already used by Peter Stevens Motorworld for the storage of cars. The rezoning is required to enable the redevelopment of the business premises, which includes the construction of new facilities on that land. Public exhibition of the combined Amendment C186 and Planning Permit Application occurred from 4 December 2014 to 29 January 2015. Seven submissions were received, three of these expressed objections. Through extensive liaison with the three objecting submitters and the proponent, Council officers have attempted to address the concerns of the submitters by amending the draft Planning Permit Application. However, these submitters have not withdrawn their submissions. This report recommends Council, having considered


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the submissions to Amendment C186 as required by section 22 of the Planning and Environment Act 1987, resolves to request the Minister for Planning to appoint an independent Planning Panel pursuant to section 23 and the provisions of Part 7 of the Planning and Environment Act 1987 to consider the submissions received. Prior to referring the report to an independent Planning Panel, this report also recommends the draft Planning Permit Application is amended to include conditions in response to submissions received. RATIONALE Background The Application proposes the redevelopment of Peter Stevens Motorworld on the existing site at the corners of Creswick Road, Lexton Street and Howitt Street, Wendouree. It also includes the expansion of the use to two vacant parcels of land at 208 and 210 Lexton Street. Specifically, the application proposes:

Redevelopment and expansion of the showroom, workshop and office; 171 on-site car-parking spaces; Additional signage; and Rezoning of two land parcels at 208 and 210 Lexton Street from the

General Residential Zone 1 to the Mixed Use Zone. Public exhibition of combined Amendment C186 and Planning Permit Application was held from 4 December 2014 to 29 January 2015. Seven submissions were received, three of these expressed objections.

Figure 1: Showing the land proposed to be rezoned to Mixed Use Zone at 208-210 Lexton Street and the entire site subject to the planning application shown outlined in blue.


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Previous Council decision At the Council meeting held on 8 October 2014 Council resolved (R347/14) to:

1. Request the Minister for Planning, pursuant to section 8A(3) of the Planning and Environment Act 1987, for authorisation to prepare a combined Planning Scheme Amendment and Planning Permit Application which was received pursuant to section 96A of the Planning and Environment Act 1987.

2. Place combined Planning Scheme Amendment C186 and Planning Permit Application PLP/2014/520 on exhibition pursuant to section 96C of the Planning and Environment Act 1987.

SUBMISSIONS AND RESPONSES Key issues raised in submissions Of the seven submissions received, three were from community members, three were referral/public authority responses who expressed no concerns and one from the applicant. The submissions expressing concerns included the following key issues/themes:

a) Inconsistent with the Local Planning Policy Framework (LPPF); b) Amenity impacts including light, signage, noise, construction phase, work

activity; c) Traffic impacts; d) Commercial uses on the residential portion of Lexton Street; e) Appropriateness of site; f) Inadequate consultation; g) Future of residential uses on Lexton Street; and h) Impacts of car parking from events at the show grounds.

Following extensive liaison with the three objecting submitters and the proponent, Council officers have attempted to address the concerns of the submitters by amending the draft Planning Permit. It is recommended any agreements that can be reached along with issues that cannot be resolved should be presented to an independent Planning Panel for consideration as part of Council’s submission. Submissions summarised by theme/issue and Planning Strategy responses Inconsistent with LPPF Submitters claimed the proposal is not consistent with Objective 1 of Clause 21.05-3 Liveability "To ensure that changes in established urban areas take place without reducing the existing quality of life that the area provides.” Planning Strategy response The added conditions to the draft Planning Permit Application will ensure that the quality of life of the established urban area will not be reduced. Amenity impacts including light, signage, noise, construction phase, work activity Submitters are concerned the development will result in changes that will be intrusive to residents of Lexton Street, including lights, signage, work activity and heavy traffic.


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Specific noise concerns include the impact of car wash bays and, more generally, an increase in level and frequency of noise if the commercial boundary is extended further south. Specific concerns regarding the construction phase include additional traffic of construction vehicles, work vehicles creating parking issues and wear and tear on the residential part of Lexton Street. Planning Strategy response Conditions have been added to the draft Planning Permit Application to control light, signage, noise, construction phase and work activity. Traffic impacts The proposed design shows a one-way driveway within the site, allowing traffic to enter from Creswick Road and exit onto Lexton Street. Submitters are concerned this would encourage trucks, including car transporters, to drive down the residential portion of Lexton Street to return to Creswick Road via Gregory Street. Submitters also expressed concern over the potential additional traffic attracted by the enlargement of the right turn slot on Howitt Street, as required by VicRoads Indeed this concern is not warranted as the extension of the right turn slot is required in Creswick Road, rather than Howitt Street. Commercial uses on the residential portion of Lexton Street It was noted by submitters the existing use at the Peter Stevens Motorworld has resulted in commercial uses on the residential portion of Lexton Street. These uses include: loading and unloading of car transporter vehicles; road testing brakes and turning circles of serviced cars; and parking cars with ‘service completed’ signs in front of residential dwelling. Planning Strategy response Conditions have been added to the draft Planning Permit Application to control traffic impacts. This includes reversing the one-way internal driveway so that vehicles will enter the site from Lexton Street and exit onto Creswick Road, reducing any need to drive down the residential portion of Lexton Street. Appropriateness of site Submitters suggested Peter Stevens Motorworld should have considered a different site. Planning Strategy response Council must consider the application for a Planning Permit Application and Planning Scheme Amendment for the site that is applied for (noting the exiting adjacent use), therefore there is no scope to consider other sites. Inadequate consultation Submitters expressed concern residents were not consulted on this development and amendment. Planning Strategy response The residents were given formal notification as part of the combined amendment and planning permit process under the provisions of section 96C of the Planning and Environment Act 1987. It is considered the consultation process is ongoing as Council Officers have been liaising with the submitters in attempts to address their concerns.


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Future of residential uses on Lexton Street Submitters are concerned Lexton Street on the north side of the railway will be completely commercialised with the assent of Council. Planning Strategy response Council has no plans to rezone the existing residential dwellings on Lexton Street to a zone that supports commercial use and development. Impacts of car parking from events at the show grounds Residents are concerned the proposal will exacerbate parking over Lexton Street driveways during events held at the show grounds. Planning Strategy response The proposal is not considered to have an impact given the proposed amended permit conditions. Council is also currently considering the future location of the show grounds. Amended draft Planning Permit conditions The following changes to the draft Planning Permit Application are proposed in response to submissions: 1. Reversing the direction of traffic along the internal driveway so trucks must

enter the site from Lexton Street and exit onto Creswick Road. It is considered this will reduce the need for vehicles to drive down the residential portion of Lexton Street.

2. Stipulation the hours of operation and delivery times so the site is not allowed

to be used outside of these hours, including by delivery trucks. 3. Stipulating that no commercial activity is allowed on the roads so that Peter

Stevens Motorworld will not be allowed to park cars on Lexton Street or other streets.

4. Requiring acoustic fencing along the fence line shared with 206 Lexton Street

to reduce noise impacts from the site. 5. Requiring a construction management plan. This will ensure any impacts

caused during the construction phase must be minimised. 6. Requiring a lighting plan. Council must approve any lighting that the Peter

Stevens Motorworld proposes to add to the site. There is a further requirement that light must not inflict glare onto any residential properties.

7. Adding an amenity condition so the use of Peter Stevens Motorworld site must

not cause detriment to the amenity of the area through such things as noise and transport of materials.

The amended draft Planning Permit Application is attached (Attachment 1).


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LEGISLATION, COUNCIL PLAN, STRATEGY AND POLICY IMPLICATIONS State Planning Policy Framework (SPPF)

Clause 11.06-2 A diversified economy - To strengthen the region’s economy so that it is more diversified and resilient;

Clause 15.01-1 Urban Design - To create urban environments that are safe, functional and provide good quality environments with a sense of place and cultural identity;

Clause 15.01-2 Urban design principles - To achieve architectural and urban design outcomes that contribute positively to local urban character and enhance the public realm while minimising detrimental impact on neighbouring properties; and

Clause 17.01-1 Business - To encourage development which meet the communities’ needs for retail, entertainment, office and other commercial services and provides net community benefit in relation to accessibility, efficient infrastructure use and the aggregation and sustainability of commercial facilities.

Local Planning Policy Framework (LPPF)

Clause 21.04-4.2 Activity Centre Objectives and Strategies – To facilitate the development of a sustainable network of activity centres across the urban area of Ballarat to provide for the needs of existing and future residents. Particularly Strategy 1.20 – Recognise the important existing commercial activity in Howitt Street and its role as an employment corridor and ensure that uses that occur within this corridor should not compromise the development of either the Wendouree Major Activity Centre (to the immediate west) or Ballarat Central Business District (CBD) to the south-east;

Clause 21.05-1 Character - To protect and enhance the quality and character of the City’s presentation, considering the context of the built with the natural environments and to improve the appearance of the major entrances to the urban area; and

Clause 21.05-3 Liveability - To ensure that changes in established urban areas take place without reducing the existing quality of life that the area provides. To create a City that is a safe place to live. To protect and provide buffers for existing and new industry from the encroachment of sensitive uses and vice versa.

Ballarat Activity Centres Strategy The Ballarat Activity Centres Strategy (the Strategy) is the key strategic document relevant to retail development in Ballarat. The site is not within a defined activity centre as defined in the Ballarat Planning Scheme at Clause 21.04 however, it is noted in the supporting the Strategy document that the area has an important economic and servicing role. The Strategy recommends that uses occurring within this area do not compromise the development of either Wendouree Major Activity Centre (to the west) or Ballarat CBD (to the South East). Council Officers are satisfied the redevelopment of the Peter Stevens Motorworld site supports the redevelopment of an existing business, does not impact on adjacent centres and is consistent with the Strategy.


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REPORTING AND COMPLIANCE STATEMENTS

Implications Considered in Report? Implications identified?Human Rights Yes Yes Social/Cultural Yes Yes Environmental/Sustainability No No Economic No No Financial/Resources No No Risk Management No No Implementation and Marketing No No Evaluation and Review No No

Human Rights and Social/Cultural - The application has been assessed in accordance with the requirements of the Planning and Environment Act 1987 and the Ballarat Planning Scheme. The assessment is considered to accord with the Victorian Charter of Human Rights and Responsibilities Act 2006. Specifically:

Freedom of Expression (part 2 section 15); A fair hearing (part 2 section 24); Entitlement to participate to public life (part 2 section 18); and Property Rights (part 2 section 20).

CONSULTATION The formal public exhibition period for Amendment C186 was from 4 December 2014 to 29 January 2015. Notices were placed in The Courier newspaper and a notice also appeared in the Victoria Government Gazette. Notification was sent to the property owner and neighbouring properties. OFFICER’ DECLARATIONS OF INTEREST Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report. ATTACHMENTS 1 Amended Planning Permit Application PLP/2014/520


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12.2 EXHIBITION OF THE DRAFT CITY OF BALLARAT POSITIVE AGEING STRATEGY 2015-2018 AND REVIEW OF THE CITY OF BALLARAT POSITIVE AGEING STRATEGY 2008-2013 Division: People & Communities Director: Neville Ivey Manager Responsible/ Ann Pitt - Business Unit: Manager Community Care & Access Author/Position: Rose Young - Positive Ageing Development Officer

RECOMMENDATION Council resolves to: 1. Endorse the draft City of Ballarat Positive Ageing Strategy 2015-2018. 2. Commence community consultation from 13 April 2015 to 11 May 2015

seeking feedback on the draft City of Ballarat Positive Ageing Strategy 2015-2018 for Council consideration.

3. Receive the evaluation report of the City of Ballarat Positive Ageing

Strategy 2008-2013. 4. Note the key achievements of the City of Ballarat Positive Ageing

Strategy 2008-2013. EXECUTIVE SUMMARY This Report provides Council with a draft of the City of Ballarat Positive Ageing Strategy 2015-2018 (draft Strategy) and seeks approval for the draft Strategy to be exhibited for consultation and public comment. This Report also provides an overview of progress against objectives within the Internal Action Plan (IAP) over the full duration of City of Ballarat Positive Ageing Strategy 2008-2013 (the Strategy). This Report details the methods and processes utilised in the review, the organisation’s performance and achievements at final completion of the Strategy. RATIONALE What is Positive, Healthy, Active Ageing? The World Health Organisation defines Active Ageing as:

“…the process of optimising opportunities for health, participation and security in order to enhance the quality of life as people age.”

The word active used in the context of the draft Strategy refers to continuing participation in social, economic, cultural, spiritual and civic affairs, not just the ability to be physically active or to participate in the labour force. Positive, healthy active ageing aims to extend healthy life expectancy and quality of life for all people as they age, including those who are frail, have a disability and are in need of care.


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Health in the context of this plan refers to physical, mental and social wellbeing as expressed in the World Health Organisation’s definition of health. Maintaining autonomy and independence as a person ages is a key goal for individuals, groups and policy developers, moreover, ageing is not independent of others. Ageing takes place in the context of others, for example friends, work associates, family members, neighbours. It is very important to recognise independence as well as intergenerational links, that is, two way interaction between individuals representing older and younger generations. Yesterday’s child is today’s adult and tomorrow’s older person. End of life care is about to become increasingly relevant to ageing policy. Over the past few decades, the death rate in Australia has declined, but is about to increase with the number of deaths per annum doubling over the next 25 years.

Source: Dr Bruce Rumbold and Andrea Grindrod, La Trobe University Palliative Care Unit “Public Health Approaches to End of Life Care and Bereavement” 2014.

The majority of these deaths will involve people in their seventies and eighties, many of whom will have expressed the wish to die at home. Currently dying at home is achieved in only a minority of cases. Health services in other parts of the world, for example the United States of America, have begun to show that providing home and community care is cost effective and effective in supporting people to die at home. Dying in old age is a social event and a social model of dying, alongside the current dominant medical model of dying is important to meet the wishes of older people. What does Positive Ageing mean to the City of Ballarat? Council values the philosophy of Positive Ageing and strives to create an environment across the City of Ballarat that reflects these values in Council’s culture, services, planning and built environment. The City of Ballarat Council Plan 2013-2017 (Council Plan) and Strategy have been developed to assist in achieving this utilising the principles from the World Health Organisation’s Global Age Friendly Cities Guide. The World Health Organisation’s Global Age Friendly Cities Guide suggests that:

“In an age friendly city, policies, services, settings and structures support and enable people to age actively by: Recognising the wide range of capacities and resources among older

people; Anticipating and responding flexibly to ageing-related needs and

preferences; Respecting their decisions and lifestyle choices; Protecting those who are most vulnerable; and Promoting their inclusion in and contribution to all areas of community life.”

Council is inclusive of all people, respectful and inclusive of all diverse groups within the community. Active ageing is a lifelong process, and an age-friendly city is not just elderly friendly Some of the areas Council and the community have achieved or are working to enhance include:

Built spaces in our local environment that are free of barriers to enhance the mobility and independence of people with disabilities, both younger and older people; and


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Safe, secure neighbourhoods allowing children, adolescents, adults and older people to enjoy being outdoors, exploring and enjoying their neighbourhoods in confidence, being able to participate in physically active leisure and social activities.

Families experiencing less stress when their older members have the community support and health services they need. The community at large benefiting from the participation of older people in paid and volunteer work. Council’s role Regarded as being the level of Government most closely connected to the community, Local Government has a significant impact on how we live, recreate and socialise, learn, work and participate in community life. Working in partnership with the community, other tiers of Government, community organisations and business, Council plays a unique role in service policy and planning, advocacy and leadership, service provision and management, facilitation and communication and organisational development. The strategic direction of Council is set out in the Council Plan, coinciding with the Local Government election cycle occurring every four years. It includes the values and commitment of the Councillors and their service delivery promises to the community, and outlines how those projects and priorities will be delivered. As part of the process to develop the Council Plan, data is collected and contributions from the community sought, to identify a number of priorities. These priorities fall within five health and wellbeing domains. For the first time, Council has incorporated these priorities into the Council Plan to ensure health and wellbeing is considered in the planning for all projects and services for the community. The vision for Council’s People and Communities Portfolio is:

“Ballarat is a safe and well-serviced city that provides equal access to opportunities for its citizens at all stages of life, has connected communities that participate actively in civic life, and offers diverse and accessible recreation, leisure and sporting opportunities that create healthy and active lifestyles.”

The People and Communities Portfolio produces a number of strategies and plans that work in partnership to provide a framework to guide decision making and determine the role of Council in servicing the needs of the community in a manner that achieves this vision.


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The function of the Strategy is to present a common framework for action over a three year period allowing for ongoing consultation, research and development to accompany it a relevant, timely and responsive action plan. Methodology The draft Strategy was informed by the following process. Surveys and Focus Groups In the latter half of 2013, council conducted a paper and phone based survey of council’s Home and Community Care service users. Over 1,500 service users were given the opportunity to express their thoughts on council-led community services and were invited to tell council about things they would like to see in Ballarat that would make the City of Ballarat an even better place to live in. Also in late 2013, a series of forums and focus groups were conducted with seniors group members. Further to the 2013 forums, focus groups and surveys, in 2014 Council invited people of any age to comment on what positive, healthy active ageing means to them and what is one thing they would love to see happen in Ballarat. Throughout this process a set of four key themes emerged as being of significant importance to people as they age in Ballarat:

Getting around safely; Being socially active; Being physically and mentally healthy; and Being useful or helpful.

Ballarat Imagine Council embarked on a community engagement campaign in February 2013 to encourage residents to communicate their vision for Ballarat through the internet, Twitter, Facebook, and via postcards at events, markets, shops, cafes, local community groups and in myBallarat. Ballarat Imagine was the largest community conversation Council has had with the community. The community’s thoughts were then used to assist in shaping future plans and strategies for the City of Ballarat. In 2013 Council launched the Council Plan which incorporates the Health and Wellbeing priorities. The principles, themes and actions in this plan directly relate to themes, actions and principles in the Council Plan. Council has also started developing a long term strategic plan, Today, Tomorrow, Together: The Ballarat Strategy. This will set the overarching framework for how the city will grow and develop up to the year 2040. Positive Ageing Advisory Committee (Committee) In 2014 the Council invited interested community members to become members of the Committee 2014-2016. The Committee provides advice to Council on long-term strategic and systemic issues that impact on the lives of older people in the Ballarat area, their families and their participation in community life.


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LEGISLATION, COUNCIL PLAN, STRATEGIES AND POLICY IMPACTS Charter of Human Rights Act 2007; Victorian Charter of Human Rights and Responsibilities Act 2006; Victorian Disability Act 2006; Disability Discrimination Act 1992; World Health Organisation Active Ageing Policy Framework 2002; World Health Organisation Age Friendly Cities Guide 2007; Living Longer, Living Better Federal Government 2012; Seniors Count 2013 Commissioner for Senior Victorians; City of Ballarat Council Plan 2013-2017; and City of Ballarat Positive Ageing Strategy 2008-2013.


Implications Considered in Report? Implications identified?Human Rights Yes Yes Social/Cultural Yes Yes Environmental/Sustainability Yes No Economic Yes No Financial/Resources Yes Yes Risk Management Yes Yes Implementation and Marketing Yes Yes Evaluation and Review Yes Yes

Human Rights - Issue and Purpose

Rights Impacted Justification/Alternatives

Positive Impact Negative Impact

Positive Ageing Strategy

Freedom of expression Protection of families and children Cultural Rights Equal recognition before the law Entitlement to participate in public life

Nil

Efforts to build a human rights culture needs to be incorporated into all areas of Council business, including service delivery, revision of policies and procedures and the way the Council informs and engages with the community. The integration of human rights will be used to objectively evaluate the Strategy.

Social/Cultural - The Strategy reflects a need to increase participation of older people both with regards to Council services and facilities across the community. The Strategy has a number of links to the previous City of Ballarat Health and Wellbeing Plan 2008-2013 that outlined how participation in Arts, Sports and Recreation all have evidence-based benefits to individual and community health. The provision of these community environments and opportunities also increases a city’s liveability, its sense of self and economic growth. Financial/Resources - It is considered that there are no financial implications within this Report. Future financial commitments will involve Council’s budget process and application to external funding bodies as required. Actions included within the Internal Action Plan relate to Council core business processes and prioritising within existing budget allocations.


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Risk Management - It is considered that there are no risk management implications within this Report. Implementation/Marketing - It is considered that there are no risk management implications within this Report. Evaluation and Review - This Report will complete the evaluation and review of the Strategy. Following endorsement from Council the draft Strategy will then commence internal and community consultation and comment for 28 days from 13 April 2015. Submissions will be accepted until close of business 11 May 2015. It is anticipated that a report for endorsement of the draft Strategy will be provided to Council in the second quarter 2015. CONSULTATION Consultation has taken place with the Positive Ageing Advisory Committee and the Positive Ageing Advisory Sub-committee and an email correspondence of Council Officers to submit progress notes against appropriate actions in the review. OFFICER’ DECLARATIONS OF INTEREST Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report. REFERENCE DOCUMENTS

Seniors Count! Victoria's Seniors Participation Action Plan 2014-2019; and Global Age Friendly Cities: A Guide 2007 World Health Organisation.

ATTACHMENTS 1 Draft City of Ballarat Positive Ageing Strategy 2015-2018 2 City of Ballarat Positive Ageing Strategy 2015-2018 Matrix 3 City of Ballarat Positive Ageing Strategy 2008-2013 Final Review Summary


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12.3 ADOPTION OF THE OUR PARTNERS IN HEALTH 2015-2018 Division: People & Communities Director: Neville Ivey Manager Responsible/ Pete Appleton - Business Unit: Manager Community Engagement Author/Position: Caroline Amirtharajah - Health & Wellbeing Planner

RECOMMENDATION Council resolves to: 1. Acknowledge the intent of local health promotion organisations to work

collaboratively with Council to achieve improved health outcomes for the community through: Increased levels of participation in physical activity; A decrease in the level of tobacco related harms; Improved food security and an increased level of healthy eating; and Increased awareness of gender equity and reduced levels of violence

against women.

2. Endorse the partnership plan, Our Partners in Health 2015-2018. 3. Support the initiatives being planned for the Heart Foundation Heart

Week in Ballarat from 3 to 9 May 2015. EXECUTIVE SUMMARY The draft partnership plan, Our Partners in Health 2015-2018 (draft Plan) was prepared by Council in conjunction with seven lead health promoting organisations in Ballarat: the Department of Health and Human Services, Ballarat Community Health, Ballarat Health Services, Women’s Health Grampians, Central Highlands Primary Care Partnership, Young Men’s Christian Association (YMCA) and Sports Central. The draft Plan, which has been officially endorsed by the Regional Director for the Department of Health and Human Services, formalises the partnership between Council and those organisations and clearly outlines a collaborative approach to tackling four key health priorities. It is fitting that Council would endorse the draft Plan on World Health Day (7 April 2015) and hence strengthen and evolve the partnerships with local health organisations, encouraging more efficient and effective approaches to improving health outcomes for the residents of Ballarat. Council and its health partners have the opportunity to show the effectiveness of collective impact during the Heart Foundation’s Heart Week, to be held 3 to 9 May 2015. The Heart Foundation have chosen Ballarat as their focus city due to recent statistics which show the Ballarat region has the second highest rate of cardiovascular disease in Australia and the highest in Victoria. The key risk factor the Heart Foundation is highlighting in 2015 is physical activity. RATIONALE The Victorian Public Health and Wellbeing Act 2008 states that Council must specify:

“..how it will work in partnership with the Department (of Health & Human Services) and other agencies undertaking public health initiatives,


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projects and programs to accomplish the goals and strategies identified in the Municipal Public Health and Wellbeing Plan (MPHWP).”

It has been acknowledged by the Department of Health and Human Services that a risk of integrating the MPHWP with the Council Plan is a weakening of stakeholder engagement, so action 2.11.1 was included in the City of Ballarat Council Plan 2013-2017 stating Council would:

“…develop and implement a Health and Wellbeing Partnership Plan in conjunction with key stakeholders, such as the Department of Health and other local health and welfare service providers.”

Council have partnered with seven local health promoting organisations to develop Our Partners in Health 2015-2018. The draft Plan has been officially endorsed by each organisation including the Regional Director for the Department of Health and Human Services and the Primary Care and Population Health Advisory Committee of Ballarat Health Services. The health partners view this inaugural document as a dynamic work in progress, which will evolve and develop as the partnerships strengthen. The health partners are:

Department of Health and Human Services; Ballarat Community Health; Ballarat Health Services; Women’s Health Grampians; YMCA; Sports Central; and Central Highlands Primary Care Partnership.

The document formalises the partnership and clearly outlines the evidence and a collaborative plan to tackle four key health priorities:

Increasing rates of physical activity; Reducing tobacco related harms; Improving healthy eating and food security; and Promoting gender equity and preventing violence against women.

Evidence for selecting priorities 1. The Ballarat region was recently identified by the Heart Foundation as having

the highest prevalence of cardiovascular disease in Victoria (32%), and the second highest rate nationally.

2. Adult male smoking rates in Ballarat (22%) remain higher than statewide levels and the proportion of people suffering annually from respiratory system diseases (about 31% of population) is one of the highest nationally, partially due to latent effects of smoking on health.

3. Food insecurity is difficult to measure due to the undercounting of vulnerable populations in surveys, however at least 3% of the Ballarat population have identified as being food insecure, with estimates closer to 20% of vulnerable groups such as the unemployed or single parent households.

4. Gender analysis of local statistics show health inequities in areas such as perceptions of safety (only 50% of women feel safe walking in their local area at night compared to 80% of men), and as victims of family violence (women are reported as victims in 80% of incidents). The rate of family violence in Ballarat is 52% higher than state levels.


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Key objectives include: Advocacy and group support towards community events promoting physical

activity; Increased level of engagement of health partners in the development of

Council strategies influencing health and wellbeing; Release of joint messages around health priorities; Investigating feasibility of developing smoke-free events, policies and

zones; Development of a food alliance following evidence gathering on local food

security issues; and Participation in the Women’s Health Grampians Regional Prevention of

Violence Against Women Strategy. Heart Foundation Heart Week in Ballarat The Heart Foundation has chosen Ballarat as their focus for Heart Week 2015 which is held from 3 to 9 May 2015, due to recent reports showing a very high rate of cardiovascular disease in the community. With the assistance of the health partners the Heart Foundation has planned a number of activities to be held throughout that week including:

A comprehensive media and communications strategy; Launch the week with a large community walk on Sunday 3 May 2015

extending west along the Avenue of Honour walking track at Lucas; Delivery of free heart health checks at various retail, workplace and

recreation locations across Ballarat; Delivery of heart health information sessions to community groups; and Support for local organisations and groups to undertake their own Heart

Week activities. The approach from the Heart Foundation has provided a timely opportunity for the health partners to collaborate for collective impact, with all the relevant organisations participating to ensure the messages from Heart Week reach a wider audience and show advocacy from a combined front of health related organisations. LEGISLATION, COUNCIL PLAN, STRATEGIES AND POLICY IMPACTS

Charter of Human Rights and Responsibilities Act 2007; Victorian Charter of Human Rights and Responsibilities Act 2006; Victorian Public Health and Wellbeing Act 2008; and City of Ballarat Council Plan 2013-2017.

The draft Plan impacts positively on the right to recognition and equality before the law and also the right to protection of families and children (from the Victorian Charter of Human Rights and Responsibilities Act 2006) through the priority ‘promoting gender equity and prevention of violence against women’. The draft Plan directly addresses action 2.11.1 of the Council Plan:

“Develop and implement a Health and Wellbeing Partnership Plan in conjunction with key stakeholders, such as the Department of Health and other local health and welfare service providers.”

The Victorian Public Health and Wellbeing Act 2008 requires Council to:

“…specify how they will work in partnership with the Department (of Health and Human Services) and other agencies undertaking public health initiatives, projects and programs to accomplish the goals and


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strategies identified in the public health and wellbeing plan (Council Plan).”


Implications Considered in Report? Implications identified?Human Rights Yes Yes Social/Cultural Yes Yes Environmental/Sustainability Yes Yes Economic No No Financial/Resources No No Risk Management Yes Yes Implementation and Marketing Yes Yes Evaluation and Review Yes Yes

Human Rights – It is considered that the draft Plan impacts positively on the right to recognition and equality before the law and also the right to protection of families and children through the priority ‘promoting gender equity and prevention of violence against women’. Social/Cultural – The priorities addressed through the partnership plan have the prospect of improving social connections and health outcomes through long term behavioural changes. Environmental/Sustainability – The physical activity priorities in the plan will be encouraging walking or cycling for short distances including to work, school or for recreation, which could impact positively on air quality over the long-term. Risk Management – The Heart Week community walk will include a traffic management plan if undertaken in an area which requires road closures. Implementation/Marketing – The objectives from the partnership plan will be jointly implemented by the eight organisations which include using a range of media to disseminate health messages. Evaluation and Review – Once adopted, the three year partnership plan, ‘Our Partners in Health 2015-2018’ will be reviewed in 2018 using the short term indicators outlined within to monitor effectiveness of activities, and develop trend lines of the long term indicators to monitor the overall outcomes for community.

CONSULTATION The development of the draft Plan was a collaborative process, with each organisation having input into the identification of priorities and development of objectives. Internal consultation included discussion with other business units including: Sports and Recreation, Family and Children’s Services, Community Care and Access, Environmental Health, Human Resources and Occupational Health and Safety. OFFICER’ DECLARATIONS OF INTEREST Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report.

ATTACHMENTS 1 Our Partners in Health 2015-2018


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12.4 NATIONAL YOUTH WEEK PROGRAM 2015 Division: People & Communities Director: Neville Ivey Manager Responsible/ Jenny Fink - Business Unit: Manager Learning & Diversity Author/Position: Geoff Robbins - Coordinator Youth Services

RECOMMENDATION Council resolves to: 1. Recognise and support the celebration of National Youth Week 2015. EXECUTIVE SUMMARY National Youth Week 2015 is being recognised across Australia from 10-19 April 2015. This Report contains details of the range of events and activities that Council has planned to deliver either itself, or through partnerships and collaboration or support of and with other organisations. The Report seeks Council’s support of the program as developed and planned for conduct across various days throughout the week or in some cases immediate proximity to the week. RATIONALE National Youth Week (NYW) has been formally recognised and celebrated nationally since the year 2000. Each year NYW has carried a variety of themes such as in 2000 with Count Me In up until this year, 2015 in which the theme for the week will be It Starts With Us. There are 19,249 young people aged 12 to 25 who comprise around 20% of the City of Ballarat’s population (2011 Census data), however we know that through Ballarat offering highly regarded education facilities and training organisations and through it being the largest population work centre in the Grampians region, the city draws hundreds if not thousands more young people to its environs as their community of interest in any given year. Council’s Youth Services Unit (YSU) has invested strongly in events and activities over many years related to NYW. For many years the NYW was celebrated via Stuffest and later the Ballarat Youth Festival. YSU have over recent years worked to frame up a range of events and activities with widespread appeal but which have a link or a synergy with the core programs and activities which YSU generally delivers, while also trying some new innovative events and fun activities. The full program of events is provided (Attachment 1). Some of the highlights of the program include: Fight for a Cause - Friday 10 April 2015 In partnership with Combat Zone, Young Men’s Christian Association (YMCA), Head Space, Red Frogs, Haddon Archery Club and Ballarat Army Cadets, YSU will be offering a full day of action packed outdoor fun at the Haddon Gun Club.


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Groups of young people across Ballarat will be invited to register in teams of six to compete in a series of outdoor events. When registering teams will nominate a charity for which they will be fighting on the day as the winning team will then win the proceeds raised on the day for their charity. Yo Mumma – Wednesday 15 April 2015 In partnership with Council’s Right at home nurses, Ballarat Community Heath, Ballarat Health Services , Ballarat Libraries, Link Up , headspace and Kangatraining Ballarat, YSU will be providing a one day wellness event for young mothers within the community. There will be four workshops for young mums to choose from including:

a) Yo mumma so fit; b) Yo mumma so healthy; c) Yo Mumma so beautiful; and d) Yo Mumma so chilled.

The workshops will be followed by a women’s lunch and an expo which will aim to showcase all the amazing services Ballarat has for young mothers to get connected to and which can support them in their new chapter of life as a mother. Trojan Music Event - FReeZA program and SONIKA crew’s first gig for 2015 – Sunday 19 April 2015 Ballarats FReeZA crew SONIKA are extremely excited to announce that ARIA Award winners DZ Deathrays as well as The Bennies – fresh from their soundwave tour will be headlining the first gig coming up this year which ends NYW! Local youth bands Junipers and Pizza Crusaders will be taking the opportunity to open or lead in the show for these bands! This is an all ages, drug, smoke and alcohol free FReeZA event. The YSU team and SONIKA are pleased to be continuing the enhanced partnership last year’s FReeZA crew established with the iconic live music venue Karova Lounge. LEGISLATION, COUNCIL PLAN, STRATEGIES AND POLICY IMPACTS

Charter of Human Rights Act 2007; Victorian Charter of Human Rights and Responsibilities Act 2006; and City of Ballarat Council Plan 2013-2017.


Implications Considered in Report? Implications identified?Human Rights Yes Yes Social/Cultural Yes Yes Environmental/Sustainability Yes Yes Economic Yes No Financial Resources Yes No Risk Management Yes Yes Implementation and Marketing Yes Yes Evaluation and Review Yes Yes

Human Rights - It is considered that this Report does not impact on any human rights identified in the Charter of Human Rights Act 2007. Social/Cultural – NYW in Ballarat is a celebration for and of young people and the role they fulfill in our community. There are a variety of events being organised and promoted, many of which Council is a key partner in. It is a chance for young people to celebrate and recognise how they make up a key demographic of Ballarat, and for


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Ballarat as a community to reflect on and celebrate the many positive features young people bring to community life. Environmental/Sustainability – NYW has been celebrated across Australia since 2000 and Ballarat has invariably provided some level of program or calendar of events to join in the national celebration of young people. Apart from a period of years when Stuffest and the Ballarat Youth Festival which were major undertakings, funding for the program of events is modest and from within existing budgets for YSU and most often our external partners. The range of activities and events this year demonstrate that collaboration with organisations can provide opportunities for creative, low cost events thereby ensuring sustainability of the celebration of young people in years ahead. Economic – National Youth Week activities and programs generally tend to appeal to and attract a local youth audience, ranging from dozens at some activities to hundreds at the youth all age music event. There is likely to only be modest economic impact resulting from the program. Financial/Resources - Many National Youth Week activities included in the calendar are funded to some degree by Council from the Youth Services Project budget, from funding for the FReeZA program for the music event and from within the Ballarat Libraries programs budget, while events being promoted in the calendar but conducted by other organisations are funded or resourced by those organisations. Risk Management – Risk assessments are carried and risk management plans developed for all events that Council is an active partner in and/or has a presence or responsibility for delivering. All appropriate Council standards are applied. Implementation/Marketing – National Youth Week marketing and promotion is carried out by the YSU and partners with the support and assistance of Council Communications staff as relevant to each activity, program or event through online methods including websites, the Youth Services application, social media and flyers and mention in publications as opportunities arise, and distribution of a calendar of events poster to networks, businesses and schools and universities. Evaluation and Review – Attendance data will be collected and collated, and evaluations will take place at programs and activities where participant evaluation is possible to obtain. The information will be compiled into a report which can be presented to Council as soon as practicable following the week of celebrations. CONSULTATION When the dates for NYW were known some months ago Council Officers began consultation with a number of other internal stakeholders and key organisations who either held a direct or potential interest in collaborative development of suitable activities, programs and events for conduct during the week. OFFICER’ DECLARATIONS OF INTEREST Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report. ATTACHMENTS 1 National Youth Week Program 2015


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12.5 BALLARAT AVIATION EMERGENCY SERVICES HUB Division: City Strategy Director: Natalie Reiter Manager Responsible/ Sean Cameron - Business Unit: Manager Economic Development Author/Position: Andrea Carroll - Economic Development Officer

RECOMMENDATION Council resolves to: 1. Acknowledge the recommendation of the Ballarat Airport Master Plan

2013-2033 to prepare a detailed concept plan to support the potential expansion of a dedicated Emergency Services operating base at the Ballarat Airport.

2. Note the partnership between City of Ballarat and Emergency

Management Victoria in the development of the Ballarat Airport Aviation Emergency Services Hub Prefeasibility Study.

3. Note the critical role of aviation emergency services in protecting and

saving the lives of Australians.

4. Endorse the findings of the Ballarat Aviation Emergency Services Hub Prefeasibility Study.

5. Authorise Council Officers to partner with EMV to advance the planning

and delivery of the Aviation Emergency Services Hub project including progression of funding options.

EXECUTIVE SUMMARY The purpose of this report is to provide an update on the Ballarat Aviation Emergency Services Hub project including:

Process to date; Project need, vision and investment; Findings of Prefeasibility Study; and Next steps.

At the Council meeting held on 22 May 2013 Council endorsed (R191/13) the Ballarat Airport Master Plan 2013-2033. The Master Plan acknowledged the importance of the Airport in the delivery of emergency services for Ballarat and regional Victoria and recommended the scoping of an expanded emergency services facility at the Ballarat Airport. Over the past 18 months, Council has worked closely with Emergency Management Victoria (EMV) and regional emergency service agencies Country Fire Authority CFA), Department of Environment and Primary Industries (DEPI), State Emergency Services (SES), Victoria Police and Ambulance Victoria to determine the level of support and existing/future demand for a Ballarat Aviation Emergency Services Hub. In September 2013 Fire Services Commissioner Mr. Craig Lapsley met with Council Officers and offered support for the project. EMV committed $15,000 to prepare a prefeasibility study to scope the project further which was equally matched by Council. The Prefeasibility Study was completed in December 2014.


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RATIONALE At the Council meeting held on 22 May 2013 Council endorsed (R191/13) the Ballarat Airport Master Plan 2013-2033 and endorsed the preparation of a detailed concept plan to support the potential expansion of a dedicated Emergency Services operating base at the Ballarat Airport. Process to Date Action Description Status Ballarat Airport Master Plan 2013 – 2033 adopted. Council endorsed the preparation of a detailed concept plan.

The preparation of the Airport Master Plan included an extensive community consultation process including workshops and public drop in sessions. Opportunity for expansion of emergency service operations at the Ballarat Airport identified

Complete – May 2013

Stakeholder engagement - local

Meetings between Council and key regional emergency service agencies (Victorian Police, SES, Ambulance Victoria, CFA, DEPI) undertaken to gauge support.

Complete - Aug 2013

Stakeholder engagement – regional and State

Meeting with Mr. Lapsley, Councilors, Council Officers and Acting State Aviation CFA Officer to discuss merit of concept. Agreement made to partner in procurement of consultant to deliver prefeasibility study for Strategic Aviation Emergency Facility.

Complete – September 2013

Secured prefeasibility study funding

Matching funding from Emergency Management Victoria for preparation of the study.

Complete – December 2013

Project Management

Project Control Group formed including Mark Stephens (Manager, Capability Development and Standards Emergency Management Victoria) .The Airport Group appointed.

Complete – May 2014

Prefeasibility Study

Preparation of prefeasibility study. Complete – December 2014

EMV - Funding Options

Meeting with EMV to explore possible future funding options.

Complete - December 2014

Project Need

The project delivers on the recommendations of the Ballarat Airport Master Plan 2013 – 2033 and supports the optimisation of the Airport as a valuable Council asset;

There is increasing risk and severity of bushfires and emergencies in Australia;

EMV was established May 2014 to oversee state emergency services management. EMV is responsible for transitioning the state emergency services to an all-hazards, all-agencies, all-seasons approach;

Aircraft are critical to bushfire response contributing up to 69% of total effort in fire containment;


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Large Air Tankers (LAT’s) are the future of fire response for Victorian for the next 20 – 30 years. Comprehensive testing being carried out over 2014/15 summer;

There is NO facility in Victoria which can readily accommodate LAT’s and emergency services (CFA, DEPI, SES, VICPOL) without restriction (Avalon restricted by RPT);

Rapid response for bushfires is critical. LAT’s can reach Victorian and interstate hotspots within a 30–60 minute response time from the Ballarat Airport; and

Without the investment lives and property are at risk because Ballarat Airport cannot accommodate legacy firefighting aircraft much less LAT’s.

Project Vision The Ballarat Aviation Emergency Services Hub will be a national flagship for excellence in Aviation Emergency Service delivery. The all-agency, all-hazard facility will incorporate airside infrastructure and a state of the art operations centre to cater for future generation firefighting aircraft. The Hub will protect the lives and property of Victorian’s and deliver significant economic and social benefits for regional Victoria. The project will generate an estimated $43.93million in economic output and 107 jobs during construction and approximately 10 jobs and $2.662million per annum to the regional economy when operational. The project will deliver:

Purpose built Operations Centre to support CFA, DEPI, SES, Victoria Police and Ambulance Victoria;

Runway strengthening and lengthening to provide capacity for LAT’s (next generation firefighting aircraft); and

New hanger and aprons to service up to six Rotary Air Cranes and three next generation LAT’s.

Project Investment The project requires State and/or Federal Government support to fund the project estimated at $32million. Runway reinstatement/ strengthening / apron $20million Landside facility – hanger/warehousing/ administration $5million Construction of alternate Airport access road (extension of BWEZ Boulevard)

$7million

TOTAL $32million Prefeasibility Study Key Findings The Ballarat Airport Aviation Emergency Services Hub Prefeasibility Study confirmed:

Strong alignment with national and state emergency management policy; Existing and future demand; Support from local, regional and state agencies (including EMV); Ballarat as the preferred location:

o Well located to fire risk landscapes (30 minute response time for Victoria, South Australia, Tasmania and New South Wales);

o Existing infrastructure , facilities and amenities; and o Capacity to upgrade to cater for next generation LAT’s.


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Recommended site South of Airport Road (Crown Land); and Project includes three essential elements at a total cost of $32million

o Airside - reinstatement of 18/36 southern runway/pavement strengthening/construction of new aprons ($20million);

o Landside facility – hanger/warehousing/operations centre ($5million); and o Construction of alternate Airport access road ($7million).

Funding Options Emergency Management Victoria is pursuing funding options for the project. Funds will be required to undertake scoping, planning, procurement and capital works.

Communication Strategy If EMV is successful in accessing funding and progressing the project they will be required to develop a community and stakeholder communication process. Community implications arising as a result of the Aviation Emergency Services Hub include the potential to bring forward the need to relocate the Ballarat Light Car Club track and potential perceived noise amenity impacts.

It must be noted that due to the seasonal nature of bushfires, duration and frequency of flight movements of LAT’s are projected to be low with any impact on noise occurring only at the time of immediate emergency response. The effects still need to be articulated to the community if the project advances. LEGISLATION, COUNCIL PLAN, STRATEGIES AND POLICY IMPACTS

Victorian Charter of Human Rights and Responsibilities Act 2006; Charter of Human Rights Act 2007. City of Ballarat Council Plan 2013-2017; Ballarat Airport Master Plan 2013–2033; City of Ballarat Economic Strategy 2010-2014; and Ballarat West Employment Zone Master Plan 2012.


Implications Considered in Report? Implications identified?Human Rights Yes Yes Social/Cultural Yes Yes Environmental/Sustainability Yes Yes Economic Yes Yes Financial/Resources Yes No Risk Management Yes No Implementation and Marketing Yes No Evaluation and Review Yes No

Human Rights - It is considered that this Report does not impact on any human rights identified in the Charter of Human Rights Act 2007. Social/Cultural - It is considered that any social implications arising as a result of the Aviation Emergency Services Hub will be managed through a community and stakeholder communication process. Areas of social impact may include noise amenity, safety access to all modes of transport, access to accommodation for community clubs and preservation of heritage. The social benefits of protection of


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human lives and property however is considered too far outweigh potential negative implications. Environmental/Sustainability - It is considered that any environmental implications arising as a result of the Aviation Emergency Services Hub will be managed through expert technical advice. Economic – The Ballarat Airport makes a significant contribution to the Ballarat economy both in terms of jobs and output. The Ballarat Aviation Emergency Services Hub will enhance this economic impact via potential jobs, supply chain development and direct output. CONSULTATION Engagement with emergency service agencies, aviation stakeholders, business groups and the broader community has been extensive during the development of the Ballarat Aviation Emergency Services Hub Prefeasibility Study and will continue as per the AESH Communication Strategy. OFFICER’ DECLARATIONS OF INTEREST Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report. REFERENCE DOCUMENTS

City of Ballarat Council report and resolution (R191/13). ATTACHMENTS 1 Ballarat Aviation Emergency Services Hub Prefeasibility Study


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12.6 EUREKA PRECINCT GOVERNANCE AND IMPLEMENTATION PLAN Division: Executive Unit Director: Jeff Pulford Author/Position: Mark Powell - Manager Major Projects

RECOMMENDATION That Council: 1. Note the commitment of the Victorian State Government to provide

$31.5million in funding towards the Ballarat Major Events Precinct projects.

2. Note that Council has committed to provide $5million in funding for the

Ballarat Sports and Events Centre component of the project, bringing the project budget to a total of $36.5million.

3. Endorse the project governance arrangements detailed in this Report. 4. Approve the commencement of the delivery of the four precinct

components, noting that each component will be supported by a detailed stakeholder engagement process.

5. Note that the first stage of the project will involve the review of the

Eureka Precinct Master Plan to ensure that funded components are carefully integrated into a final Master Plan to support future developments in the Precinct.

6. Nominate Councillor … as the Chair of the Stakeholder Advisory Group. EXECUTIVE SUMMARY The Victorian State Government has committed $31.5million to the Eureka Precinct for major sporting infrastructure upgrades. The core components of that funding commitment includes: Eureka Stadium

$15million to build a 5,000 to 6,000 seat grandstand, new Australian Football League (AFL) standard lights and a new video scoreboard.

Ballarat Sports and Events Centre

$9million for basketball and netball courts at the Wendouree Sports and Events Centre.

Ballarat show ground Upgrade

$5million for the show ground’s upgrade. CE Brown Reserve Upgrade

$2.5million for Stage 1 of an upgrade to the CE Brown Reserve. This includes construction of club rooms and storage facilities and demolition of the existing building.

Further, Council has made a funding commitment to the project of:


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Ballarat Sports and Events Centre $5million for basketball and netball courts at the Wendouree Sports and

Events Centre. The component projects require integrated governance arrangements that support the delivery of an integrated precinct outcome. In order to ensure that all stakeholders associated with the component elements have adequate input into the project, a Project Steering Committee (PSC) will be established to provide guidance and coordination over all four projects. The PSC will be responsible for ensuring that the Project Objectives are achieved. The PSC has overall responsibility for the direction and planning of the Project and will monitor the Project’s delivery in accordance with the agreed timeframe, budget and quality parameters. The membership of the PSC will be made up of representatives from the following groups:

Regional Development Victoria (RDV); City of Ballarat (Council); and Sport and Recreation Victoria (SRV).

The PSC will consist of those parties who have provided a financial contribution to the project and whom share a residual risk in relation to project costs. In support of the PSC, a high level Stakeholder Advisory Group will be convened to provide expert advice to the PSC in relation all aspects of the Project. The SAC will be responsible for supporting the PCG as it refines the precinct Master Plan, and will support the PCG as the component projects are delivered. The PCG and SAC will be integrated with a detailed project delivery structure for each of the component projects. This report provides details of the structure. RATIONALE Council has been seeking funding support for the redevelopment of the Ballarat Major Events precinct for a significant period of time. A brief timeline of the project history shows the following:

2008–2010 - Preparation of a detailed business case by PWC for the redevelopment of the precinct;

Funding of $30 million announced by the then Premier, John Brumby MP. That funding lapsed as a result of the November 2010 election outcome;

Detailed review of the proposed business case supporting the proposed integrated Major Exhibition and Grandstand development - 2011-2013.

Determination in 2013 that Council should shift the proposed 3,000m2 of Exhibition Space form the Major Events precinct to the Ballarat Railway Station Good Shed development (Subsequently funded to the extent of $25 during the 2014 State Election)

Finalisation among precinct stakeholders of a revised development vision for the precinct including key components of: o An expanded Wendouree Sports and Event centre from 2 court complex

to an expanded 6 court netball and basketball major events facility; o An alternate staging plan to enable a more cost effective upgrading of the

North Ballarat Football ground such that it would be capable of hosting AFL premiership point matches;


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o Agreement with the Ballarat Agricultural Society that they would pursue a possible option of relocating from the site; and

o Commitment of $5million by the City of Ballarat to support the proposed Ballarat Sports and Events Centre development.

Announcement by the newly elected Andrews Government of a $31.5million funding commitment to the precinct during the course of the 2014 State election.

Secured Funding Commitment The Victorian State Government has committed $31.5million to the Eureka Precinct for major sporting infrastructure upgrades. This money will be sourced through the Regional Development Victoria funding programs. The core components of that funding commitment includes: Eureka Stadium

$15million to build a 5,000 to 6,000 seat grandstand, new Australian Football League (AFL) standard lights and a new video scoreboard.

Ballarat Sports and Events Centre


Ballarat show ground Upgrade

$5million for the show ground’s upgrade. CE Brown Reserve Upgrade

$2.5million for Stage 1 of an upgrade to the CE Brown Reserve. This includes construction of club rooms and storage facilities and demolition of the existing building.

Further, the City of Ballarat has made a funding commitment to the project of: Ballarat Sports and Events Centre


The component projects require governance arrangements that support the delivery of an integrated precinct outcome. The project will be supported through the following project governance mechanisms. The project will be directed by an overarching Project Steering Committee. The PSC will oversee the delivery of the project, and ensure integration between elements of the project through the refinement and completion of a precinct master-planning process. In order to ensure that all stakeholders associated with the component elements have adequate input into the project, the following groups will operate for the duration of the each project:

PSC SAC; Project Control Group (PCG) x 4; Project Working Group (PWG) x 4; Project Reference Groups (as required) x 4; and Project Technical Committee x 4.


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The project governance works on a bottom up approach, with the PCG receiving recommendations from the PWG on the development and implementation of the various elements Project Structure

1. Project Steering Committee (PSC) Membership

RDV; Council; and SRV.

Function A high level steering committee responsible for ensuring that the Project Objectives are achieved. The PSC has overall responsibility for the direction and planning of the Project, and will monitor the Project’s delivery in accordance with the agreed timeframe, budget and quality parameters. The PSC will be responsible for approving and oversighting the Project Management Plan. The PSC will be responsible for the finalisation of the precinct Master Plan in consultation with the SAC. Meeting Frequency Quarterly (As Required). 2. Stakeholder Advisory Group (SAC) Membership

Chair – Mayor or Councillor Delegate; Two Representatives of the North Ballarat Football Club; Two Representatives of the Ballarat Basketball Association; Two Representatives of the Ballarat Agricultural and Pastoral Society; Two Representatives of the Lake Wendouree Football and Netball Club;

and Two Representatives of the Community.

Function Responsible for ensuring that the precinct Master Plan is finalised in accordance with the requirements of the key site stakeholders. A core group to provide advice and


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feedback to the PSC in relation to project delivery issues as they relate to key stakeholders and user groups. Meeting Frequency Monthly. 3. Project Control Group (PCG) Membership

RDV; Council; SRV; and Stakeholder Representative.

Function Responsible for the development of the Project management plan. A core group to direct, guide, facilitate and implement the project development and delivery to ensure that the key objectives are successfully delivered in accordance with the Project Management Plan. Meeting Frequency Monthly. 4. Project Working Group (PWG) Membership

Project delivery staff; and Stakeholder operational and functional representatives.

Function The project team responsible for the commissioning of the project. Responsible for the implementation of directions of PCG. Responsible for ensuring stakeholder functional requirements are captured and articulated for incorporation in the PMP. Meeting Frequency Fortnightly (or as required). 5. Project Technical Committee (PTC) Membership

Project Manager; Architect; Quantity Surveyor; Works supervisor; Building Surveyor; and Services/civil/structural engineers.

Function Responsible for Project Delivery, and provision of technical advice to the PCG. Implement PCG decisions. Monitors and reports against project performance.


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OPERATION OF THE PROJECT GOVERNANCE STRUCTURE As can be seen, the project governance structure provides for a variety of mechanism s that will ensure best practice delivery of the project. The project governance structure is similar to the structure utilised for recent projects including:

Construction of a 50m pool at the Ballarat Aquatic Centre; and Construction of the Morsehead Park Soccer Centre.

Given the complexity of the project, it is important that a detailed Project Governance Structure be adopted to support the project. This structure has been developed in consultation with funding partners and partner sporting groups. In support of the Project Governance Structure a detailed Project management plan has been prepared. This document will be considered by the PCG at the first meeting of that group. An initial exposure document has been drafted and circulated to funding partners for consideration and comment.

NEXT STEPS Following the decision of Council it is intended that the following key steps will be undertaken: 1. Seek expressions of interest from community and user groups for

representatives to the Stakeholder Advisory Group. 2. Establish inception meetings of the PSC, and the four project specific PCG. 3. Review the draft Project Management Plan. 4. Finalise funding agreements in support of the four component projects. 5. Commence project delivery.

LEGISLATION, COUNCIL PLAN, STRATEGIES AND POLICY IMPACTS Charter of Human Rights Act 2007; Victorian Charter of Human Rights and Responsibilities Act 2006; and City of Ballarat Council Plan 2013-2017.

These projects are identified in the Ballarat Regional Capital Plan. Priority 6. World-class events and culture, A: Eureka Precinct. REPORTING AND COMPLIANCE STATEMENTS

Implications Considered in Report? Implications identified?Human Rights Yes Yes Social/Cultural Yes No Environmental/Sustainability Yes/No No Economic Yes/No Yes Financial/Resources Yes/No No Risk Management Yes/No Yes Implementation and Marketing Yes/No Yes Evaluation and Review Yes/No No

Human Rights - It is considered that this Report does not impact on any human rights identified in the Charter of Human Rights Act 2007.


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Economic – These four projects are considered key Economic Development projects for the City of Ballarat and will have a significant positive impact on the region. Risk Management – A Risk Management Plan will be developed for each component project. Implementation/Marketing – A Marketing and Communications Plan will be developed for each component project CONSULTATION The governance and implementation plan has been developed in consultation with State Government Representatives, City of Ballarat officers and project stakeholders. As each individual project is developed further consultation will occur with stakeholders and the general public. OFFICER’ DECLARATIONS OF INTEREST Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report. REFERENCE DOCUMENTS

City of Ballarat Regional Capital Plan. ATTACHMENTS 1 Project Governance Structure


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12.7 COMMUNITY IMPACT SPECIAL COMMITTEE REPORT TO COUNCIL - 17 FEBRUARY 2015 MINUTES AND MEMBERSHIP Division: People & Communities Director: Neville Ivey Manager Responsible/ Pete Appleton - Business Unit: Manager Community Engagement Author/Position: Sandra Kennedy - Community Engagement Support Officer

RECOMMENDATION Council resolves to: 1. Note, as per the Local Government Act 1989 section 77(2) in Report Item

14.2 on this matter is designated confidential information under section 89(2) as a matter that could prejudice Council or a Special Committee of Council and has been considered in making this recommendation.

2. Note the funding allocations for the Community Impact Special

Committee Grants for February 2015, as follows: Ballarat Regional Multicultural Council for $2,310; Wendouree – Ballarat Rowing Club for $5,000; Ballarat Down Syndrome Support Group for $1,600; Crafts Council of Ballarat for $2,820; The Present Tense Ensemble for $9,000; and Road Trauma Support Service for $3,795.

3. Endorse the Minutes of the Community Impact Special Committee for 17

February 2015. 4. Endorse the resignation of Ms. Stephanie Wallace from Community

Impact Special Committee of Council. EXECUTIVE SUMMARY This Report seeks Council endorsement of the allocation of the Community Impact Special Committee (the Committee) Grants and Minutes in accordance with the Local Government Act 1989 (the Act). RATIONALE Section 93 of the Act requires that copies of minutes of meetings of Special Committees of Council are to be kept. Part 5 of the Act also lists minutes of section 86 Committees as a prescribed matter and are to be made available to the public. This Report advises that Minutes of the Committee are attached to this Report. In addition, this report advises of decisions made by the Committee in relation to the February 2015 funding allocations.


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LEGISLATION, COUNCIL PLAN, STRATEGY AND POLICY IMPLICATIONS

Charter of Human Rights Act 2007; Victorian Charter of Human Rights and Responsibilities Act 2006; Local Government Act 1989; and City of Ballarat Council Plan 2013-2017.


Implications Considered in Report? Implications identified?Human Rights Yes Yes Social/Cultural Yes Yes Environmental/Sustainability No No Economic No No Financial/Resources Yes Yes Risk Management Yes Yes Implementation and Marketing No No Evaluation and Review No No

Human Rights - It is considered that this Report does not impact on any human rights identified in the Victorian Charter of Human Rights and Responsibilities Act 2006. Social/Cultural - The inclusion of the Minutes in the Council Agenda and the availability to the public will increase awareness of the activities of the Committee and could increase community involvement in decision making at Council. Through the alignment of the Community Impact Grants to the aspirations of the community, Council can be confident that the funds distributed will support and reflect the important cultural activity in the community. Risk Management - The Act requires that minutes of Committees established under section 86 are kept and made available to the public. There are implications if minutes of Special Committees are not presented to Council. The Committee ensures transparency and good governance in the decision making and allocation of grant funding. All applications are assessed objectively and direct community benefit provides the foundation for decision making and allocation of funding. Financial/Resources - The Community Impact Grant Program supports a significant number of community groups and not for profit organisations to actively contribute to the ongoing development of a diverse, resilient and inclusive community. All Community Impact Grant allocations have been provided from within Council’s budget process. CONSULTATION Consultation is made available to the public with balanced and objective information to assist in understanding problems, alternatives, opportunities and/or solutions via the Council Agenda, website and Statutory Registers.


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OFFICER’ DECLARATIONS OF INTEREST Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report. ATTACHMENTS 1 Community Impact Special Committee Minutes - 17 February 2015


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12.8 CONTRACTS APPROVAL SPECIAL COMMITTEE REPORT TO COUNCIL - 18 MARCH 2015 Division: Business Services Director: Glenn Kallio Author/Position: Lorraine Sendall -

Executive Assistant to the Chief Financial Officer

RECOMMENDATION Council resolves to: 1. Note, as per the Local Government Act 1989 section 77(2) in Report Item

14.3 on this matter is designated confidential information under section 89(2) as Contractual Matters and has been considered in making this recommendation.

2. Endorse the Contracts Approval Special Committee minutes for the 18 March 2015

EXECUTIVE SUMMARY The purpose of this Report is to provide Council with the Minutes of the Contracts Approval Special Committee (the Committee) meeting held on 18 March 2015 that approved two Contracts. RATIONALE The Committee was established to effectively facilitate Council’s Capital Works Program and meet, as required, in order to provide Council Officers with necessary decisions of Council to enable procurement processes to be completed. Section 93 of the Local Government Act 1989 (the Act) requires that copies of minutes of meetings of Special Committees of Council are to be kept. Part 5 of the Act also lists minutes of section 86 Committees as a prescribed matter and are to be made available to the public. This Report advises that Minutes of the Committee are attached to this Report for the meeting held on 18 March 2015. LOCAL CONTENT

Contract Awarded to Value Outcomes Local Content

Outcome

2014/15-70 Ballarat Earthmoving P/L

$530,943.39 (excluding GST)

Road reconstruction Simpson Street, Buninyong

Yes

2014/15-69 S.H.A.E. Enterprises P/L

$290,780.90 (excluding GST)

Landscaping Works at Ballarat Aquatic and Lifestyle Centre

Yes

The tender assessment process was undertaken using an evaluation matrix.


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LEGISLATION, COUNCIL PLAN, STRATEGIES AND POLICY IMPACTS Charter of Human Rights Act 2007; Victorian Charter of Human Rights and Responsibilities Act 2006; Local Government Act 1989; City of Ballarat Council Plan 2013-2017; City of Ballarat Procurement Policy; and City of Ballarat Industry Participation Program.


Implications Considered in Report? Implications identified?Human Rights Yes Yes Social/Cultural Yes Yes Environmental/Sustainability No No Economic No No Financial/Resources Yes Yes Risk Management Yes Yes Implementation and Marketing No No Evaluation and Review No No Human Rights - It is considered that this Report does not impact on any human rights identified in the Charter of Human Rights Act 2007. Social/Cultural - The inclusion of the Minutes in the Council Agenda and the availability to the public will increase awareness of the activities of the Committee and could increase community involvement in decision making at Council. Financial/Resources - As contained with the Confidential Attachment Report. Risk Management - The Act requires that minutes of Committees established under section 86 are kept and made available to the public. There are implications if minutes of Special Committees are not presented to Council. CONSULTATION Consultation is made available to the public with balanced and objective information to assist in understanding problems, alternatives, opportunities and/or solutions via the Council Agenda, website and Statutory Registers. OFFICER’ DECLARATIONS OF INTEREST Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report. ATTACHMENTS 1 Contracts Approval Special Committee Minutes - 18 March 2015


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12.9 CENTRAL HIGHLANDS MAYORS' AND CHIEF EXECUTIVE OFFICERS' FORUM DELEGATION TO CANBERRA Division: Governance & Information Services Director: Annie De Jong Author/Position: Toni Hewett - Executive Assistant to Mayor & Councillors

RECOMMENDATION Council resolves to: 1. Endorse interstate travel for City of Ballarat Mayor, Councillor Philips, to

join the Central Highlands Mayors’ and Chief Executive Officers’ Forum delegation in Canberra, 25 to 26 March 2015.

2. Receive a report from Mayor Philips on any outcomes achieved from

participation in this event at a Council meeting in April 2015. EXECUTIVE SUMMARY This Report seeks retrospective endorsement of Mayor Philips, attendance with the Central Highlands Mayors’ and Chief Executive Officers’ Forum delegation, in Canberra, 25 to 26 March 2015. RATIONALE A delegation of the Central Highlands Mayors’ and Chief Executive Officers’ Forum (delegation) travelled to Canberra in March to lobby for support and funding for diverse projects that will improve the economic and social outlook of the region. The delegation is an alliance of eight central Victorian Local Government councils that work collaboratively on regional issues and projects of mutual importance to deliver vital services and create a brighter future for their combined communities. Member Councils include the Ararat Rural City, City of Ballarat, Central Goldfields Shire Council, Golden Plains Shire, Hepburn Shire Council, Moorabool Shire Council, Northern Grampians Shire and Pyrenees Shire Council. During the two-day visit to the federal capital, the eight-person delegation met with members of the Government and Opposition. The delegation lobbied strenuously for improvements to mobile and broadband internet coverage in many parts of the region and funding for the Ballarat Bio Economy Innovation Centre, Grampians Peaks Trail, Western Highway upgrade and Stawell Underground Particles Laboratory. By being part of this delegation allowed the Mayor and Chief Executive Officer of Council to further strengthen relationships with Ministers and Government officials at both a state and federal level. These relationships will be invaluable as Ballarat further develops and grows in accordance with the City of Ballarat Council Plan 2013-2017.


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LEGISLATION, COUNCIL PLAN, STRATEGIES AND POLICY IMPACTS Charter of Human Rights Act 2007; Victorian Charter of Human Rights and Responsibilities Act 2006; and City of Ballarat Council Plan 2013-2017; and Councillor Expenses Entitlement Policy.


Implications Considered in Report? Implications identified?Human Rights Yes Yes Social/Cultural No No Environmental/Sustainability No No Economic No No Financial/Resources Yes Yes Risk Management Yes Yes Implementation and Marketing No No Evaluation and Review Yes Yes

Human Rights - It is considered that this report does not impact on any human rights identifies in the Charter for Human Rights Act 2007. Financial/Resources - Council will cover the associated travel expenses. Risk Management - The City of Ballarat’s Travel and Related Expenses Policy requires Council to approve any interstate or international travel and place the travel details in the Council’s Statutory Travel Register. Evaluation and Review - The Mayor will provide to Council a briefing on the meetings attended and any possible outcomes for the City of Ballarat. OFFICER’ DECLARATIONS OF INTEREST Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report. ATTACHMENTS 1 Delegation Agenda


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12.10 OUTSTANDING QUESTION TIME ITEMS REPORT Division: Governance & Information Services Director: Annie De Jong Author/Position: Melanie Harrison - Senior Governance Officer

RECOMMENDATION Council resolves to: 1. Endorse the Outstanding Question Time Items Report for the period up

to and including 25 March 2015. EXECUTIVE SUMMARY This Report provides Council with an update of responses to questions taken on notice and outstanding unanswered questions from Council Question Time. RATIONALE The City of Ballarat Local Law No. 18 - Meeting Procedure calls for a standard Agenda Item at each Council meeting that reflects unanswered questions from public question time. Below are unanswered questions for the period up to and including 25 March 2015.

Questions with responses from Council meetings Meeting Requested Question Response 12/02/14 QT29/14

Jonathon Hall

Can documents be provided about the various tests to show the Civic Hall is redundant in 1980 and 1990 and what measures were taken by Council. Could copies of the reports be made available to Residents, Save the Civic Hall Group and the General Public?

Documents have been compiled and will be forwarded to Mr. Halls. The documents will be shared during the Community Design Process. The CEO has kept the Save the Civic Hall Group informed of progress.

26/03/14 QT60/14

Gary Fitzgerald

I speak on behalf of the Civic Hall Group and the question asked by Mr. Jonathon Hall at Council Meeting 12 February 2014 QT29/14 - Can documents be provided about the various tests to show the Civic Hall is redundant in 1980 & 1990 and what measures were taken by Council. Could copies of the reports be made available to Residents, Save the Civic Hall Group and the General Public? This question is still waiting an

Documents have been compiled and will be forwarded to Mr. Halls. The documents will be shared during the Community Design Process. The CEO has kept the Save the Civic Hall Group informed of progress.


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answer. Is there any update on that please?

10/09/14 QT171/14

Rodney Broadbent

What are the current security measures in place and what measures are being considered at Civic Hall with the opening of the space to prevent unauthorised access and/or damage to the property?

A written response was provided to Mr. McDonald on 2 April 2015. A copy is provided.

12/11/14 QT227/14

Ian Humphrey

How does Council Officers facilitate and ensure financial efficiency of long-term Council resolutions, such as infrastructure, Ballarat Livestock Saleyards and the Civic Hall, across previous, current and future Council’s that ensures confidence to ratepayers?

A written response will be provided.

10/12/14 QT290/14

Lauchlan McDonald

Can Council confirm that the Applicant has not undertaken any preliminary works associated with their Application?

A written response was provided to Mr. McDonald on 1 April 2015. A copy is provided.

11/02/15 QT21/15

Peter Wills In regards to the site known as 12 Dunn Street, Golden Point; the old Golden Point State School; and William Dunstan Reserve (the Site), will Council provide an explanation regarding the process whereby a planning permit for the development of vacant land at Lake Wendouree was refused by Council and a planning permit for a similar development at the Site was approved by Council?

A written response was provided to Mr. Wills on 24 March 2015. A copy is provided.

25/02/15 QT35/15

Judith Buchanan

Can Council confirm if there has been an issue with the contractor distributing the Summer edition of myBallarat causing residence not to receive it?


11/03/15 QT54/15

Grant Tillet Will Council consider providing an index of Council resolutions to assist the community in locating Council decisions in the published minutes on Council’s website?


11/03/15 QT58/15

Frank Williams

Will Council review the proposed 28% increase in rates over Councils four year term given the escalated cost of living?

A written response was provided to Mr. Williams on 2 April 2015. A copy is provided.


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LEGISLATION, COUNCIL PLAN, STRATEGY AND POLICY IMPLICATIONS City of Ballarat Local Law No. 18 - Meeting Procedure.

OFFICERS’ DECLARATION OF INTERESTS Council Officers affirm that no direct or indirect interests need to be declared in relation to the matter of this Report.

ATTACHMENTS 1 Letter QT171/14 - Mr. Broadbent2 Letter QT290/14 - Mr. McDonald 3 Letter QT21/15 - Mr. Wills 4 Letter QT58/15 - Mr. Willaims


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14.1 PROPOSED SALE OF BOATSHED NO. 3 LAKE WENDOUREE FORESHORE Division: City Infrastructure Director: Eric Braslis Author/Position: Darren Sadler - Manager Property Services (Contractual matters)


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14.2 CONFIDENTIAL ATTACHMENT - COMMUNITY IMPACT SPECIAL COMMITTEE REPORT TO COUNCIL - 17 FEBRUARY 2015 MINUTES AND MEMBERSHIP Division: People & Communities Director: Neville Ivey Manager Responsible/ Pete Appleton - Business Unit: Manager Community Engagement Author/Position: Sandra Kennedy - Community Engagement Support Officer (Any other matter which the Council or special committee considers would prejudice the Council or any person)


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14.3 CONFIDENTIAL ATTACHMENT - CONTRACTS APPROVAL SPECIAL COMMITTEE REPORT TO COUNCIL - 18 MARCH 2015 Division: Business Services Director: Glenn Kallio Author/Position: Lorraine Sendall -

Executive Assistant to the Chief Financial Officer

(Contractual matters)