8-A 05-28-13-ocr.pdf · 2019-10-02 · 8-A Daniel S. Paletko Mayor Mayor's Office May 16, 2013 City Council City of Dearborn Heights Dear Council Members: Attached is the Library

8-A Daniel S. Paletko Mayor

Mayor's Office

May 16, 2013

City Council City of Dearborn Heights

Dear Council Members:

Attached is the Library Budget for the fiscal year starting July 1, 2013. I would recommend its adoption. If you have any questions or comtnents regarding it, please feel free to contact me or 11r. Michael McCaffery.

Sincerely,

Daniel S. Paletko Mayor City of Dearborn Heights

APPROVED FOR AGENDA OF

5-2.-13-13

City of Dearborn Heights • 6045 Fenton • Dearborn Heights, Ml48127 • (313) 791-3490 • Fax (313) 791-3491

30-Jun-10 30-Jun-11 30-Jun-12 2012-2013 30-Apr-13 2013-2014 Actual Actual Actual Amended Actual Adopted

Expenses Expenses Expenses Budget Expenses Budget 738 - Library Reveunes

402.095 Library Milage 1,393,166 1,139,786 1,069,994 937,440 960,939 946,814 575.000 State Shared Revenues 0 0 0 0 0 0 580.101 Contr From G. Fund 228,028 230,051 231,351 250,926 234,714 219,942 639.000 Mise Income 5,979 5,185 5,784 600 5,579 600 664.000 Interest 18,238 10,001 9,128 3,000 4,867 3,000 670.738 Room Rental 250 0 0 150 0 150 675.738 Library Donations 15,595 7,944 405 0 4,719 0 686.010 State Aid Penal Fines 66,394 81,937 71,803 60,000 48,868 58,000 686.738 Library Fines 24,904 20,369 18,752 20,000 15,309 25,000 687.738 Lost Damaged Books 617 602 457 200 575 400 688.738 Coin Copiers Printers 22,966 25,272 27,873 20,000 25,278 21,000 699.000 App From Fund Bal. 0 0 0 636,825 0 594,358

Library Reveune Total 1,776,137 1,521 '147 1,435,547 1,929,141 1,300,848 1,869,264

30-Jun-10 30-Jun-11 30-Jun-12 2012-2013 30-Apr-13 2013-2014 Actual Actual Actual Amended Actual Adopted

Expenses Expenses Expenses Budget Exeenses Bud!!et 738 - Library Expenses

706.000 Salaries 304,130 303,748 309,841 279,000 236,842 283,000 707.100 Parttime 260,370 253,602 257,158 288,324 224,096 295,000 712.000 Comm Fees 0 0 0 0 0 0 726.000 Fringe Ben 109,042 194,880 184,995 167,000 119,626 170,000 728.000 Supplies 19,520 20,287 18,678 17,000 15,086 18,000 745.000 Utilities 119,607 132,621 125,765 136,000 95,300 135,000 802.000 DuesMember 17,706 16,475 16,538 15,000 17,678 15,000 807.000 Mise Exp. 60 55 395 600 234 1,270 818.000 Cent Serv. 70,553 64,897 61,903 60,000 42,465 62,000 827.100 Lib Network 77,558 70,209 70,803 74,500 57,051 75,500 853.000 Telephones 18,756 27,692 28,578 20,000 9,726 19,000 861.000 Mileage 573 145 518 932 375 932 886.000 Library Events/Programs 9,669 8,496 10,783 9,000 9,763 10,000 900.401 Operating Transfer 0 0 0 0 0 0 902.000 Library Print!Publishms 2,911 2,650 1,340 2,000 1,536 2,500 911.000 Insurance 27,000 27,000 27,000 27,000 27,000 27,000 931.000 Rep/Main Bldg/Grounds 31,293 20,346 10,642 8,000 7,391 9,000 932.000 Rep & Maint Equip 3,593 1,395 2,000 5,000 3,458 5,000 960.000 Travel/Education 1,649 0 0 0 0 0 962.000 Training 0 0 0 0 0 0 981.000 Capital Outlay 101,976 83,373 79,784 78,000 62,251 78,000 983.000 Library Computer/Electron 6,145 0 1,200 0 0 0 991.738 Bond Principal 175,000 185,000 195,000 210,000 210,000 280,000 997.000 Contingency 150,000 150,000 150,000 150,000 150,000 150,000 998.500 Interest 362,803 357,340 350,640 381,785 343,571 233,062 999.000 Paying Agents Fees 0 0 225 112

Library Expense Total 1,869,914 1,920,211 1,903,786 1,929,141 1,633,561 1,869,264

0~A City of Dearborn Heights WaJllm :J. !J'la6iewicz

CITY CLERK 6045 FENTON • DEARBORN HEIGHTS, MICHIGAN 48127

TO: Honorable City Council Members

FROM: Walter J. Prusiewicz, City Clerk ~lftt.~V/2~; I d

May 16, 2013 "' DATE:

RE: Appointment to Canvass Board

The Clerk's Office is requesting approval of the appointment of Mr. Harry Sawicki to the Dearborn Heights Election Canvass Board. Mr. Sawicki will be replacing Mr. Dwight Vincent who submitted his resignation

WJP/es

(313) 791-3430 • Fax: (313) 791-3401 • Email: [email protected]!s.mi.us .y

Walter Prusiewicz

City Clerk Dearborn Heights

Dear Walt

I am confirming in writing what we discussed on Wednesday, April

3 , 2013 that I am resigning from the Dearborn Heights Canvass Board

due to our moving to Holland ,Michigan. I have enjoyed working with

you the past two years and wish you well and looking forward to your

reelction this coming fall.

Please pass on to my fellow members how much I enjoyed

working with them over the years and I leave with fond memories of

how Republicans and Democrates can indeed work together with

mutual respect to ensure a fair and accurate election vote. I consider

them as good friends and I will miss working with them and you this

corning election cycle.

With warmest personal regards

' I tj ' 'y,{,l}( ' .:;_ ·~ t-,~-·j

Dwight H. Vincent

S,<LcH:J

0-6 City of Dearborn Heights WaCWt :J. :J~i£wicz

CITY CLERK 6045 FENTON • DEARBORN HEIGHTS, MICHIGAN 48127

TO: Honorable City Council Members

FROM: Walter J. Prusiewicz, City Clerk

DATE: May 22,2013

RE: Budget Transfers

The Clerk's Office is requesting authorization for the following budget transfers:

From

101-190-818 Contractual Services/Elections

To

101-190-861 101-215-818

Mileage/Elections Contractual Services/Clerk

$3,416.96

$ 49.96 $3,370.00

These transfers are necessary to cover overage in mileage during the Presidential Election for election workers and to cover the cost of the purchase of the BSA Business License program which was approved at the council meeting on May 14, 2013.

WJP/es

(313) 791-3430 • Fax: (313) 791-3401 • Email: [email protected] "*',;~l.w(j


q_c__ Cl'ITOp John J. Riley II

Treasurer

Treasurer's Office

May 21,2013

Honorable City Council City of Dearborn Heights

Dear Council Members:


I am respectfully requesting the City Council allow the Treasurer's Office to utilize 56,790 American Express Corporate Membership Reward Points to purchase a Star TSP-651 Thermal Printer for $275 from Automated Business Machines, Inc. The points will be used to purchase $275 of American Express gift cards which will then be used to purchase the needed printer.

The Treasurer's Office will be using the printer with the recently purchased Kisan Newton V Cash Discriminator.

In closing, please authorize the Treasurer's Office to use 56,790 of the American Express Reward Points to purchase a Star TSP-651 Thermal Printer for $275 from Automated Business Machines, Inc.

If you have any questions, please feel free to contact me at 313-791-3417.

City of Dearborn Heights • 6045 Fenton • Dearborn Heights, Ml48127 • (313) 791-3410 • Fax (313) 791-3411

"~'" 0 RECYCLED PAPER

Automated Business Machines, Inc. 4541 Fletcher Street, Wayne M I 48184

City of Dearborn Heights Attn: Colleen Garcia

Star Thermal Printer for Kisan Newton

Warranty: 90 Days parts and labor

Order Approval: ______________ _

Date: _______ _

3/14/2013

Model: _____ _

PO#: _____ _

I hope the information listed above is helpful. If you have any questions please feel free to call.

Proposed By: Pat Lemanski, Automated Business Machines, Inc. (800) 359-2932

6/26/2006

Comptroller's Office

May28, 2013 Honorable City Council City Of Dearborn Heights

RE: Budget Amendment

Dear Council Members,

Please approve the below budget amendment:

Revenue Increase:

Reimbursement MMRMA: 101-000-676-911

Expenditures Increase/ (Decrease):

Workers Compensation: Sanitation: Contra Fringe Benefits: Prof Fees:

101-200-724-000 10 1-200-81 0-000 101-200-998-000 101-801-817-000

C1~.D Vincent Macari Comptroller

Daniel S. Paletko Mayor


CONCUR

(JJ/!1~

$80,000

$75,000 75,000

(75,000) 5,000

The above amendment is needed to balance out accounts for year end.

If you have any questions, please let me know.

Reryectfull y, .

);,~ ;/)u4!4~' Vincent Macari Comptroller

City of Dearborn Heights • 6045 Fenton • Dearborn Heights, Ml 48127 (313) 791-3440 ·Fax (313) 791-3441 ·Email [email protected]

TO:

FROM:

DATE:

RE:

Parks and Recreation

Honorable Mayor DanielS. Paletko

Honorable City Council Members

Kenneth P. Grybel, Director of Parks & Recreation

May 20, 2013

Tennis Courts Renovation Project

Contractor Contract Approval Request

Cf-E Kenneth P. Grybel Director

Daniel S. Paletko Mayor I"A:":P:":P:":R:":O"'"'V"'"E D"""'"'F O'"'"R--,

AGENDA OF

Please find enclosed a contract between Tennis Courts Unlimited, P.O. Box 156,

Watervliet, Ml 49098, and the City for the Don Zielinski Tennis Courts Renovation Project. Mr.

Gary Miotke assisted in the preparation ofthis contract.

I am requesting that the Honorable City Council approve the enclosed contract between

Tennis Courts Unlimited and the City for the renovation oft he Zielinski Tennis Courts. I further

request that the Mayor and Clerk be authorized to sign this contract on behalf of the City.

Funds to pay for this project are from a $47,800 allocation from the Wayne County Park

Millage, with the remaining funds needed to complete this project being provided by the

Crestwood School District. I want to recognize our County Commissioner, Diane Webb, for her

efforts in securing this allocation from Wayne County on our behalf. Your concurrence would

be appreciated.

Enclosures

KPG/df

Sincerely, @:'/ ~/I

Kenneth;, G~ /

Director

Parks & Recreation

~~ '· fl RECYCLED l'Al'ER City of Dearborn Heights • 1801 N. Beech Daly • Dearborn Heights, Ml 48127 • 313 I 791-3600

RESTORATION PROJECT FOR DONALDS. ZIELINSKI TENNIS COURTS AGREEMENT

Whereas, the City of Dearborn Heights, a Municipal Corporation, of 6045 Fenton, Dearborn Heights, Michigan 48127 (hereafter "City") did make available the document known as "SPECIFICATIONS FOR DONALD S. ZIELINSKI TENNIS COURTS RESTORATION PROJECT JULY 2012 CITY OF DEARBORN HEIGHTS DEPARTMENT OF PARKS & RECREATION (Amended on July 26, 2012)" (hereafter "Specifications");

Whereas, Tennis Courts Unlimited, Inc., P.O. Box 156, Watervliet, Michigan 49098 (hereafter "Contractor") did submit for the City's consideration a bid/proposal dated 8/13/2012 in response to the Specifications (hereafter "Proposal"); and

Whereas, the City did accept Contractor's Proposal with some changes that both the City and Contractor have agreed to be acceptable;

NOW, THEREFORE, the City and the Contractor enter into this Restoration Project for DonaldS. Zielinski Tennis Courts Agreement (hereafter "Agreement") and agree as follows:

( 1) Generally

In general, the tem1s and conditions set forth in the Specifications are agreed to and are incorporated herein by reference except to the extent that the terms and conditions in the Specifications ditler trom what is stated in this Agreement. To the extent that the tenns and conditions stated in this Agreement differ from what is stated in the Specifications, what is stated in this Agreement controls.

(2) Time of Completion

Construction shall take place in 2013. All work shall be started no sooner than a date to be reasonably determined by the City's Director of Parks and Recreation ("Owner Representative") in consultation with Contractor. All work shall be completed no later than July 1, 2013. Any extensions must receive pre-approval from the Owner Representative. All other terms and conditions stated in the Specifications under "2. TIM.E 0}' COMPLETION" shall apply to the extent that they are not inconsistent with what is stated above in this "(2) Time of Completion".

(3) Warranty

Contractor shall provide a two-year RiteWay crack repair wa!Tanty. The parties acknowledge and agree to this warranty even though it is one year longer than what was originally proposed by Contractor in its Proposal.

( 4) Contractor's Compensation

City shall pay Contractor Sixty-Five TI1ousand Seven Hundred Forty-Four ($65,744.00) Dollars as Contractor's compensation for Contractor's satisfactory completion of its work and perfom1ance of its obligations under this Agreement. City shall pay Contractor within thirty (30)

1

days of Contractor satisfactorily completing its work and performing its obligations under this Agreement.

( 5) Compliance with Law

Contractor shall, where applicable, employ others within the regulations of all Federal, State and Local laws and ordinances and regulations relating to minimum wages, social security, unemployment insurance, and worker's compensation.

Contractor agrees that it shall not discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, weight, height, marital status, or disability. To the extent required by law, Contractor shall post in conspicuous places, available to employees and applicants for employment, notices provided by the approp1iate governmental agency(ies) setting forth the fact that Contractor is an "Equal Opportunity Employer" and the appropriate non-discrimination prOVIS10US.

Contractor agrees that it shall comply with Appendix A hereto which is incorporated herein by reference.

( 6) Insurance Requirements

Contractor shall obtain and keep in force at all times during the period that this Agreement is in e!Tect insurance coverage of the following types, limits of liability, and descriptions: Commercial General Liability Coverage with policy limits acceptable to Owner's Representative per occun-ence and in the aggregate. This coverage shall include products/completed operations, contractual liability, and personal injury. Workers Compensation Coverage with Employer liability limits acceptable to Owner's Representative for each accident, for the disease policy limit, and for the disease of each employee. Automobile Liability Coverage with policy limits acceptable to Owner's Representative that shall cover all owned, non-owned, and hired motor vehicles.

(7) Liability and Indemnification

Contractor agrees to protect, defend, reimburse, indemnifY, and hold harmless the City, its officers, elected officials, appointed officials, employees, agents, and affiliates at all times fi·om and against any and all claims, liabilities, expenses, losses, demands, damages, fines, and causes of action of every kind and character made, incurred, sustained, or initiated by any party hereto, any party acquiring any interest hereunder, any agent or employee of any party hereto, any third or other party whatsoever, or any governmental agency, arising out of, incident to, or in connection with this Agreement based on the performance, nonperformance, or purported perfmmance or non-performance of the work or services or breach of the tem1s of this Agreement, except when the City is solely at fault.

(8) Interpretation

This Agreement shall be interpreted in accordance with the laws of the State of Michigan.

2

(9) Venue

The Parties agree that the proper venue for any suit or claim arising out of this Agreement shall be a court of competent jurisdiction in the County of Wayne, State of Michigan.

(10) Binding Effect

This Agreement shall be binding upon the Parties and their respective successors, heirs and assigns. However, Contractor acknowledges and agrees that this Agreement is not assignable by Contractor. Further, Contractor acknowledges and agrees that it may only subcontract work to the extent that it complies with "7. SUBCONTRACTING" as stated in the Specifications which has been incmporated by reference into this Agreement as stated at "(I) Generally" above.

( 11) Authority to Execute

Each of the Parties to this Agreement represent~ and warrants that the person signing on its behalf has first obtained full authorization from its respective governing board or person before signing this Agreement.

(12) Entire Agreement

The Parties acknowledge and agree that this Agreement represents the entire agreement between them regarding the Restoration Project for Donald S. Zielinski Tennis Com1s. Further, the Parties acknowledge and agree that there are no other agreements regarding said subject matter, either expressed in writing or orally, that have not been incorporated herein. Moreover, the Parties agree that this Agreement can only be amended or modified by another written agreement properly authorized, approved, and executed by both Parties.

[THIS SPACE HAS BEEN LEFT BLANK INTENTIONALLY .J

3

In witness whereof, the Parties execute this Agreement on the dates indicated next to their respective signatures.

Dated: May I fa, 2013

Dated: May_, 2013

Dated: May_, 2013

Tennis Courts Unlimited, Inc. ("Contractor")

Its: Vice President

City of Dearborn Heights ("City")

By: Daniel S. Paletko

Its: Mayor

By: Walter J. Prusiewicz

Its: City Clerk

4

APPEl'.'DIX A

During the performance of this contract~ the contractor, for itself, its assignees and successors in interest (hereafter refCrred to as the 11contractor11

) agrees as fOllows:

I. Compliance with Regulations: The contractor shall comply with the Regulations relative to non-discrimination in Federally-assisted programs of the Department of Transportation, Title 49, code of Federal Regulations, Part 21 as they may be amended from time to time (hereafter referTed to as the "Regulations") which are incorporated herein by reference and made a prut of this contract. 2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, shaH not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors including procurements of materials and leases of equipment. The contractor shall not pru·ticipate either directly or indirectly in the discrimination proltibited by section 21.5 of the Regulation, including employment practices when the contractor covers a program set forth in Appendix B of the Regulations. 3. Solicitations lor Subcontracts, Including Procurements of Materials and Equipment: ln all solicitations either by competitive bidding or negotiation made by the contactor for work to be perfonned under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under tltis contract and the Regulations relative to non-discrimination on the grotmds of race, color, or national origin. 4. Information and Reports: The contractor shall provide all information and reports required by tbe Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may he determined by the City of Dearborn Heights to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the State highway department, or the Federal Highway Administration as appropriate, and shall set forth what etTorts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the contractoes non-cmnpliance with the non-discrimination provisions of this cont1·acr, the City of Dearborn Heights shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to:

(a) Withholding of payments to the contractor under the contract until the contractor complies, and/or

(b) Cancellation, termination, or suspension of the contract, in whole or in part 6. Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurement ofmate1·ials and leases of equipment, unless exempt by the Regulations, or directives issued pnrsuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the City of Dearborn Heights may direct as a means of enfOrcing such provision including sanctions for non-compliance: Provided, however, that, in the event a contractor becomes involved in~ or is threatened with, litigation with a subcontractor or supplier as a result of snch direction, the contractor may request the City of Dearborn Heights to enter into such litigation to protect the interests of the City and, in addition, the contractor may request the State highway department to enter into such litigation to protect the interests of the State and! or the United States to enter into such litigation to protect the interest of the United States.

5

Cf-F William Zimmer Public Service Administrator

Date:

To:

From:

Subject:

Department of Public Works

5/20/2013

Honorable City Council Members

William Zimmer, Public Service Administrator

Downriver Directors Group By-Laws


The City of Dearborn Heights has been a member of the Downriver Department of Public Works Collaborative for many years. Our Group is in the process of formalizing this Collaborative through By-Laws which have been reviewed and approved by representatives of each member community.

Please review the attached resolution and by-laws, and designate myself William Zimmer, Director of Public Works, as representative, and Mr. Sean Moylan, Superintendant of Water Department as alternate, and authorize the City Clerk to sign on behalf of the City of Dearborn Heights.

Please call my office if you have any questions.


City of Dearborn Heights • 24600 Van Born Rd. • Dearborn Heights, Ml48125 • (313) 791-6000 ·Fax (313) 791-6001

A Resolution Approving Membership and Participation in The Downriver Department of Public Works/Services Collaborative

WHEREAS, this municipality is a member oftbe Downriver Community Conference, a consortium of twenty Downriver communities in Wayne County whose total population is approximately 500,000, joined in an effort to improve local government and enhance the quality of life for area residents through municipal cooperation; and

WHEREAS, tbis municipality desires to cooperate with other members oftbe Downriver Community Conference in issues relating to Department of Public Works/Services collaborative purchasing, information sharing and mutual aid, and,

WHEREAS, the State of Michigan has initiated legislation to encourage such collaboration among Municipal governments; and,

WHEREAS, the various Directors of Public Works and Public Services Departments of the Downriver Community Conference's member municipalities have been meeting, and desire to fonnalize tbis Collaborative through By-Laws which have been adopted by the Directors, pending approval of membership and participation by each municipality; and,

WHEREAS, those By-Laws state, "Should a DCC member community wish to have a representative on the Collaborative, a formal resolution from that member community's governing board should be provided, specifically requesting representation, along with the name and title of the community's appointed representative, and an alternate if desired. Communities may appoint any individual that is directly employed by that DCC member community whose job responsibility is the management, administration or oversight of the community's public works/services department", and

WHEREAS, tbe Director of this Municipality's Department of Public Works/Services recommends approval of tbis resolution and requests formal appointment to the Collaborative in accordance with the Collaborative By-Laws;

NOW THEREFORE BE IT RESOLVED, that this Resolution Approving Membership and Participation in the Downriver Department of Public Works/Services Collaborative is hereby approved as presented, and,

BE IT FURTHER RESOLVED, tbat the Director of this Municipality's Department of Public Works/ Services is designated as tbe appointed representative to the Collaborative; and,

BE IT FURTHER RESOLVED, the Clerk is directed to transmit a certified copy of this Resolution, along with the names of tbe municipality's appointed representative to the

Collaborative, and an alternate representative if desired, to the Director of Planning of the Downriver Community Conference. These individuals will have voting rights as Collaborative members.

The undersigned Clerk for the City or Township of----:-::----:-----,---,--certifies that foregoing resolution was adopted at a duly convened meeting of the _________ of held on the day of 2013.

Department of Public Works/Services Collaborative

By Laws

October 2012

Statement of Purpose: This Collaborative has been formed to assist Public Works/Services Directors whose communities are members of the Downriver Community Conference (DCC) in providing the most efficient and effective services to their constituents through cooperation and collaboration with other DCC member communities. This collaboration for a common good seeks to leverage the pool of resources that all member communities possess to benefit all members in the realms of cooperative purchasing, shared equipment, exchange of ideas, and references. Meetings are held on a monthly basis to provide a source of support, information, and collaboration for the members.

Outline:

A. Membership (Voting) B. Associate Membership C. Powers and Duties of Officers D. Special Committees E. Election of Officers F. Provisions for Calling and Conduction Meetings G. Procedure for Amending Bylaws H. Right of Collaborative Members L Confidentiality

A. Membership (Voting)

Should a DCC member community wish to have a representative on the Collaborative, a formal resolution from that member community's governing board should be provided, specifically requesting representation, along with the name and title of the community's appointed representative, and an alternate if desired. Communities may appoint any individual that is directly employed by a DCC member community whose job responsibility is the management, administration or oversight of the community's public works/services department. Members are strongly encouraged to attend at least 75% of the meetings and expected to attend at least 50% of the meetings.

1

After receiving the resolution, a simple majority vote of members attending the next regular meeting will be required to approve the community and their representative/alternate as a member. After said approval, the new community and representative will be invited to attend meetings.

B. Associate Member {Non-Voting):

Should a government entity which is not a member of the DCC wish to have a representative attend the meetings of the Collaborative; the Collaborative can approve this request by way of simple majority approval. The benefits of the associate member shall be limited to attending meetings, participation in discussion, and access to the benefits of the purchasing pool. Associate members shall not have the ability to vote or hold office.

C. Powers and Duties of Officers

1. Chairman- Elected annually to a one year term

a. Calls meeting to order at appointed time b. Announces business, which comes before the assembly in proper

order c. Assigns floor to members who desire to speak d. Explains the motions to members for clarity e. Directs discussion towards the organized topic of the meeting f. Decides points of order and answers all inquires g. States clearly the vote and the result of the vote h. Signs all acts or orders necessary to carry out the will of the

assembly i. Acts as the representative of the Collaborative to outside persons

or to other organized bodies whenever necessary J. Works with representatives of the DCC on coordination of

meetings, minutes, etc.

2. Vice-Chair- Elected annually to a one year term

a. Assumes duties of the Chairman when requested to do so by the Chairman

b. Works with the Chairman to establish the agenda for each meeting c. Works with representatives of the DCC on coordination of

meetings, minutes, etc.

2

D. Special Committees

Special Committees may be created by the Chairman to perform specific tasks which will be detailed in a work plan developed at the time of creation and refined by the committee at its initial meeting(s). Special Committees cease to exist when the final report is submitted and/or assigned task(s) is completed.

E. Election of Officers

a. Election of Officers will be conducted at the month's meeting following the adoption of the bylaws and annually in January thereafter. Nominations will be accepted at the meeting prior to the month of the vote. Any member may nominate members for office.

b. A simple majority of a quorum of total membership must be in attendance at the meeting in order to elect officers

F. Provisions for calling and conducting meetings

The Chairman or his/her assigned representative shall send a notice of meetings in advance to all members of the Collaborative. Regular meetings are to be held at 9:00 a.m. on the second Tuesday of each month. Meetings may be cancelled or postponed at the discretion of the Chairman. Notifications must be made to all members if this is necessary.

Only members in attendance at a meeting in person or via telephone conference call or videoconference may vote at that meeting.

G. Procedure for Amending Bylaws

Notice must be given at least thirty (30) days prior to any meeting at which any amendment to the bylaws is to be voted upon. At least two thirds of the total membership must vote in order to amend the bylaws.

H. Rights of Collaborative Members Collaborative members of this association have the following fundamental rights, unless restrictions are contained within these by-laws.

• To receive notices

" To attend meetings

" To vote • To present motions, resolutions or other business • To nominate • To be a candidate for office

• To inspect official records of the Collaborative

3

I. Confidentiality

All members of the Collaborative are entitled to keep their contact information (phone, email, street address) confidential. The Collaborative may not release this contact information to anyone that is not a member of the Collaborativeo

4

q.r; William Zimmer Public Service Administrator


To: Honorable City Council

From: Bill Zimmer, Public Service Administrator

Date: May 20, 2013

Re: Dewatering Bed Facility at DPW Yard Design Engineering Authorization



The Department of Public Works has reviewed and concur with Wade Trim's letter dated May 17, 2013 to proceed with design engineering services for the Dewatering Bed Facility at the DPW yard to handle and process catch basin material. Wade Trim services will include preparation of plans and specification, acquire necessary permit for construction and assist the DPW in advertising for bids in an amount not to exceed $7,500. This project was approved in the 2012-13 Water and Sewer Capital Outlay budget.

If you have any questions regarding this approval, please contact my office.

;l. William Zimm r

City of Dearborn Heights· 24600 Van Born Rd. • Dearborn Heights, M148125 • (313) 791-6000 ·Fax (313) 791-6001

y

Ill WADETRIM

May 17,2013

City of Dearborn Heights 24600 Van Born Road Dearborn Heights, Ml 48125

Attention: Mr. Bill Zimmer, Public Service Administrator

Re: Dewatering Bed Facility Project Design Engineering Authorization

Dear Mr. Zimmer:

At your request, our office has prepared a cost estimate for Design Engineering services for the Dewatering Bed Facility project at the Department of Public Works yard for the proper disposal of catch basin debris. The use of a dewatering bed will separate the liquid waste from the solid waste. The liquids will be drained to the sanitary sewer system and the resultant solid material will be transported to a licensed landfill. The design of the Dewatering sed Facility will meet all State and Federal regulations for proper handling and disposal of catch basin material.

To proceed with the Project, we hereby request authorization from the City to prepare design plans and specifications, acquire the necessary permits for construction, and assist the DPW to advertise for bids in the amount not to exceed $7,500. After bids are received, a recommendation for award will be submitted to the City for consideration. If you have any questions or require further assistance, please do not hesitate to contact our office.

Very truly yours,

Wade Trim Associates, Inc.

~~\2~~k-Daniel R. Brooks, PE

DRB:ka DHT 1000-13T Dewatering Bed Design Authorization.doc

cc: Mr. Sean Moylan, Water and Sewer Superintendent

Wade Trim Associates, Inc. 25251 Northline Road P.O. Box 10 Taylor, Ml 48180

734.947.9700 800.482.2864 734.947.9726 fax www.wadetrim.com

" BUILDING RELATJONSHIPS ON A FOUNDAliON OF EXCELLENCE

d

II il !I II I'

II j,

To

From:

Date:


Honorable City Council

Bill Zimmer, Public Service Administrator

May 20, 2013

Re: Hass Avenue Reconstruction Inkster to Cambridge Recommendation of Award

William Zimmer Public Service Administrator



The Department of Public Works has reviewed and concur with Wade Trim's letter dated May 17, 2013 to approve Change Order No.1 in the amount of $88,880.00 to Hard Rock Concrete for the reconstruction of Hass Avenue from Inkster to Cambridge Avenue and request approval of a $5,000 construction engineering budget for Wade Trim. This project was approved in the 2012-13 Local and Major Road budget.

If you have any questions regarding this approval, please contact my office.

S)nce'J~Iy, -~·~ William Zi mer

City of Dearborn Heights • 24600 Van Born Rd. • Dearborn Heights, Ml 48125 • (313) 791-6000 • Fax (313) 791-6001

May 17, 2013

City of Dearborn Heights 24600 Van Born Road Dearborn Heights, Ml 48125

Attention: Mr. Bill Zimmer, Public Service Administrator

Re: Hass Avenue Reconstruction Inkster Road to Cambridge Avenue Recommendation of Award

Dear Mr. Zimmer:

The reconstruction of Hass Avenue, from Inkster Road to Cambridge Avenue, is in the 2012-2013 Local and Major Road budget and is ready to proceed with construction. To save time and cost in bidding the project, our office contacted the two contractors the City has under contract for current road reconstruction work. Both contractors expressed interest in doing the project and have submitted a bid as summarized below:

Hard Rock Concrete Ajax Industries

$ 88,880.00 $105,450.00

A review of the low bid from Hard Rock Concrete shows the same unit pricing from his current contract was used to determine his bid amount. Therefore, we recommend the enclosed Change Order No. 1 be approved in the amount of $88,880 to Hard Rock Concrete to reconstruct Hass Avenue, from Inkster Road to Cambridge Avenue. We further request a Construction Engineering budget be established for our office in the amount of $5,000.

If you have any questions regarding the above information or any other aspects of the Project, please contact our office.

Very truly yours,

Wade Trim Associates, Inc.

Daniel R. Brooks, PE

DRB:jel DHT 2554-04T Enclosures pw:\\ \Documents\Projects\D\Dht2554\04t\Docs\Correspondence\Hass Avenue Recommendation of Award.doc

Wode Trim ~ro"p, loo. 25251 Northline Road P.O. Bo)( 10 Taylor, Ml 48180

734.947.9700 800.482.2864 734.947.1380 fa" www.wadetrim,com

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T M PROJECT NAME: Hass Avenue Inkster to Cambridge

JOB NO. DHT 2554-MT CLIENT: City of Dearborn Heights

DATE: May 17,2013

DESCRIPTION CO, No.I

Unit . Unit Price Total Amount This

Plan Qty Change Order

Hass Avenue

~ ~ Concrete Pavement, Remove Syd $ 6.00 $

Concrete Drives and Sidewalk, Remove Sft $ 0.75 $

Earth Excavation 260.00 Cyd $ !5.00 $ 3,900.00

Sub grade Undercut and 21 AA Backfill 20.00 Cyd $ 25.00 $ 500,00

£105 Aggregate Base Course, 21AA 470.00 Ton

~ete Pavement with Intergral Curb, 7 inch

$ !5.00 $ 7,050.00 1400.00 Syd $ 32.00 $ 44 800.00

~h 1750.00 Sft $ 4.00 $

El08 Concrete Sidewalk Ramp, ADA, 6 inch 250.00 Sft $ 15.00 $

El09 Restoration with 3-inches Top Soil and Nursery Sod 400.00 Syd $ 6.00 $

EIIO Clean and Seal Joints LS.

Ell! Trafiic Maintenance and Control 1.00 LS. $ 2,500.00 $ 2,500,00

Ell2 Inlet Filters 4.00 Ea $ 200.00 $ 801WO Ell3 Inspector Days 8.00 DAYS $ 560.00 $ 4,480.00

I$ 88 88iUJO

Construction Department: i/ Date

~;)r) J I cJ)

Date

Approved By:--=---:::::--:--=-:-:-----=---Owner: City of Dearborn Heights Date

City of Dearborn Heigh[S 6045 Fenton A venue Dearborn Heights, Ml48127

Proposal

Re: !--lass Avenue Reconstruction from Cambridge /\venue to Inkster Road

The Bidde1· agree::; to compkt~; the Work, in accordance \Vitll th<:- Contract Documen.Ls, ror the following Contract Price:

Item No. Descrfption

Concrete Pavement Remove

2 Concrete Drives and Sidewalk, Remo,,e

Earth Exravmion

4 Subgradc Undercut and 21 AA Baddl!l

5 Aggregme Base Course, 21 AA

6 Cone-rete Pavement 1vith Integral Curb, 7 inch

7

8

9

10

11

I?

13

Concrete Drive Approach, 6 i.nch

Concre1e Sidewalk Ramp. ADA. 6 inch

ResTOration with >inches Top Soil and Nursery Sod

Clean and ScBl Joints

Truffle Maintenance and Control

Inlet filters

Inspector Days

Ouantitv

1,400

2,000

260

20

470

1,400

1.7511

250

400

4

Unit Unit Price _t\mnunt

Syd i::S,

$

Sfl s ___ _j~--~(~

Cyd @_

Cyd ({lj --------

Ton @ ___ $

Syd

Sft

Sft

Syd

L.S. t({J~~-------IS

each

Days $ %0.00

(!tems l thru i3)

City of Dearborn Heights 6045 Fenton Avenue Dearborn Heights, MI 48127

Proposal

Re: Hass Avenue Reconstruction from Cambridge Avenue to Inkster Road

The Bidder agrees to complete the Work, in accordance with the Contract Docwnents, for the following Contract Price:

Item No. Description QuaQtiJ;y llm.t Unit Price Amount

l Concrete Pavement, Remove 1,400 Syd @ $ 8.50 $ 1.1 ,900.00

2 Concrete Drives and Sidewalk, Remove 2,000 Sft @ $ 0.75 $ 1,500.00

3 Earth Excavation 260 Cyd @ $ 18.00 $ 4,680.00

4 Subg1·ade Undercut and 21AA Backfill 20 Cyd @ $ 31.50 $ 630.00

5 Aggregate Base Course, 21AA 470 Ton @ $ 23.50 $ 11,045.00

6 Concrete Pavement with Integral Curb, 1,400 Syd @ $ 29.00 $ 40,600.00 7 inch

7 Concrete Drive Approach, 6 inch 1,750 Sft @ $ 3.40 $ 5,950.00

8 Concrete Sidewalk Ramp, ADA, 6 inch 250 Sft @ $ 5.00 $ 1,250.00

9 Restoration with 3~inches Top Soil and 400 Syd @ $ 8.50 $ 3,400.00 Nursery Sod

10 Clean and Seal Joints L.S. @ $ 3,995.00 $ 3,995.00

ll Traffic Maintenance and Control 1 L.S. @ $11,600.00 $ 11,600.00

12 Inlet filters 4 each @ 125.00 $ 500.00

13 Inspector Days 15* Days $ 560.00 $ 8,400.00

Total Price $ 105,450.00

(Items 1 t.hru 13)

Bidder 1s Name Ajax Paving Industries Phone No. 248-244-3300

By Robert Farina Fax. No. 248-244-0800

Address 830 Kirts Blvd Suite 100 email [email protected]

Troy, MI. 48084

Cii;y of Dearbom Heights

Barbara L McDemtott,

City Assessor

6045Fentml

Dearbom Heights, Ml 48127

Telephone: 313.791.3460

Facsimileo 313.791.3461

Memo CONCUR QJ} /~::/:t,

To: Honorable Mayor Daniel S. Paletko

Honorable Dearborn Heights City Council

From: Barbara McDermott, Assessor

Date: 5/16/2013

Re: Fund Transfer Request

Dept. 209

I would like to request funds to be transferred in the amount of $11,920.00 from contract services (account 861); $330.00 from repair and maintenance (account 932) and $250.00 from training (account 962), to be allocated to the following accounts:

Mileage (account 861)

Supplies (account 728)

Part-time( account 707)

Payroll(account 706)

Total

Thank you,

Barb

$ 180.00

$ 270.00

$7,200.00

$4,850.00

~12,500.00


City Libraries

TO: Honorable City Council Members Honorable Mayor Dan Paletko

FROM: Michael Mccaffery, Library Director

DATE: May 15,2013

RE: Grant Award Annoucnement

Hello-

q-J Daniel S. Paletko

Mayor

Michael McCaffery Director

CONCU


f)~bb~

Dearborn Heights Libraries have once again been awarded the James C. Dance award for the arts in the amount of $2,000.

This award is presented at the annual spring luncheon to a public or academic library. The award is for establishing or improving an arts book collection, or for establishing and/or expanding a program which advances or celebrates any of the arts.

The award was established to honor the late James C. Dance, who was one of the founders of the Metro-Detroit Book & Author Society, and who served as its Master of Ceremonies for 19 luncheons. Mr. Dance was the public relations coordinator of the Detroit Public Library.

Please note and file.

Tha s for your time and support!

Michael Mccaffery Director, Dearborn Heights City Libraries

John F. Kennedy Jr. Library 24602 Van Born Road Dearborn Heights, Ml 48127 313/791-6050 • Fax 313/791-6051

City of Dearborn Heights Libraries

Caroline Kennedy Library 24590 George Street Dearborn Heights, Ml 48127 313/791-3800 • Fax 313/791-3801

1.

2.

3.

BUDGET ADOPTION MOTIONS

That the City Council adopts the General Government Fiscal 2013-14 surplus budget in the amount of $ 39,161,921.00

That the tax levy for the 2013-14 fiscal year be set at 8.50 mills.

That 6.61 mills be levied to finance the voter approved Act 345 Fire and Police Pension Plan for fiscal year 2013-14 in the amount of $ 7,037,606.00

4. That the City Council levy an additional 2.2316 mills on the Taxable Valuation for financing garbage and rubbish disposal for fiscal year 2013-14.

5. That the City Council levy an additional 2.0 mills on the Taxable Valuation of Public Safety, as approved by the voters of the City of Dearborn Heights for fiscal year 2013-14.

6. That the millage approved for solid waste disposal by the electorate in May 2000, be levied at 1.0 mills.

7. That the City Council approve the 2013-14 lump sum budget for the 2oth District Court, in the amount of $ 1,792,582.00 Salaries not-to-exceed amount specified in the budget

8. That the City Council levy an additional assessment of 1.25 mills for the construction of federally mandated sewer system and combined sewer overflow improvements as approved by the voters of the City of Dearborn Heights.

9. That the City Council levy an additional .9188 mill to fund the City Department for Libraries including new improvements of library buildings as approved by the voters of the City of Dearborn Heights.

word\BUDGET 13-14- Microsoft word

13-A


RESOLUTION CITY OF DEARBORN HEIGHTS

MAY 28,2013

ADMINISTRATIVE FEE

WHEREAS, the City of Dearborn Heights is authorized to collect up to 1% Administration Fee, pursuant to MCL 211.44, provided the governing body of the City by resolution approves the authorization of the fee;

WHEREAS, the City Council of the City of Dearborn Heights believes that it is necessary to collect said Administration Fee for fiscal year 2013-2014, said collection rate need only be set at 1.0%.

NOW THEREFORE BE IT RESOLVED that the City of Dearborn Heights approves the imposition of and the Treasurer of the City of Dearborn Heights shall administer the imposition of a Property Tax Administration Fee, pursuant to MCL 211.44 with respect to taxes to be collected for the Summer 2013 and Winter 2013 only, with the stipulations that the imposition of any future Property Tax Administration Fee, will require a new resolution before it may be imposed and that the fee shall be used to offset costs incurred by the City of Dearborn Heights in assessing property values, collecting the property tax levies, and in the review and appeal processes.


J 3-C,

BUSINESS LICENSE RENEWAL APPLICATION No.BL-12-ooooo3845

City ofDearborn Heights 6045 FENTON ROAD

DEARBORN HEIGHTS, Ml48127 313-791-3400

THE FOLLOWING LICENSE(S): AUTO NEW /USED COUNCIL APPR

ClJRREJ','T LICENSE EXPIRES ON:

TOTAL

Jun 23,2013

$65.00

$65.00

BUSINESS

ERWINES AUTO SALES INC ··23706N AN BORN~,

J:)E~ORN HEIGHTS, MI 48125

You may renew your license by mail by returning this form prior to the expiration date with your check or money order in the amount indicated above payable to the City of Dearborn Heights. Do not send cash! If you renew more than 7 days late you Vlill be assessed a penalty fee in the amow1t of 10% of your total license fee.

ERWINES AUTO SALES, INC JAMES ERWINE 23706 VAN BORN DEARBORN HEIGHTS, Ml 48!25

City Clerk


!>-ZB-13

Ill VOICe#:

00005106 License#: BL-13-000004352

License Type: BUSINESS LICENSE

Application Date: 05/13/2013

Billing/Invoice Date:

Total Due:

Penalties and Late Charges will be applied after:

Expiration Date: 06/23/2014

$65.00

05/13/2013

$65.00

05/13/2013

BUSINESS LICENSE RENEWAL APPLICATION NO.BL-12-ooooo382o

City ofDearborn Heights

THE FOLLOWING LICENSE(S): BANQUET HALL 40.00

6045 FENTON ROAD DEARBORN HEIGHTS, Ml48127

313-791-3400

$40.00 BUSINESS CABARET B-COUNCIL APPROV A

JUKE BOX-MUSICAL DEVICES I 0.

MECHANICAL:i\MlfsEMENTDEVI

$10.00 ·· '$f2'5'~0o'

L YSKA W A PVT J VFW #7 546

--.6828 WAVERLY

CURRENT LICENSE EXPIRES ON:

TOTAL

Jun 30,2013

DEARBORN HEIGHTS, MI 48127

$175.00

You may renew your license by mail by returning this form prior to the expiration date with your check or money order in the amount indicated above payable to the City of Dearborn Heights. Do not send cash! If you renew more than 7 days late you will be assessed a penalty fee in the amount of l 0% of your total license fee.

LYSKAWAPVT JVFW#7546 GREG BELBACK 6828 WAVERLY DEARBORN HEIGHTS, MI 48127

City Clerk

Invoice#: 00005133

License#: BL-13-000004373

BANQUET HALL 40.00

CABARET B-COUNCIL APPROVAL N/C

JUKE BOX-MUSICAL DEVICES 10.00

MECHANICAL AMUSEMENT DEVICE 25.00

License Type: Application Date: Expiration Date: BUSINESS LICENSE 05/20/2013 06/30/2014

AID CITY Of DEARBORN HEIGH1"S

MAY 2 (12013

IY ~~.a-J.<:i~i§.~--JOHN J. ~tiLEY n:, TREASURER

Billing/Invoice Date:

Total Due:

Penalties and Late Charges will be applied after:

$40.00

$0.00

$10.00

$125.00

05/20/2013

$175.00

05/20/2013