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OSAA / OnPoint Community Credit Union
2019 6A FOOTBALL STATE CHAMPIONSHIPS
EVENT MANAGEMENT INFORMATION
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OSAA State Championship brackets will be posted to http://www.osaa.org by 9am the morning after each classification’s cutoff date. Teams will be placed on the brackets according to the procedures outlined in Executive Board Policy – State Championships – Rankings.
Additional information available on the OSAA website, http://www.osaa.org/activities
PRE-EVENT
1. EMERGENCY ACTION PLAN (OSAA Handbook, Executive Board Policies) (December 2015) http://www.anyonecansavealife.org
Each full member school shall have an Emergency Action Plan (EAP) in place for responding to life-threatening emergencies in after-school practices and events. Schools are strongly encouraged to utilize the “Anyone Can Save a Life” program, a free, turnkey solution that covers all medical emergencies.
2. EVENT MANAGEMENT CHECKLIST: This communication is vital to a successful contest and should take place as soon as the teams are finalized. Each host school should send a completed Event Management Checklist and a diagram of the seating plan to potential opponents.
3. GAME TIMES: Schools need to log on to the OSAA website to submit the time of their game for each playoff round prior to the semifinal site. A location for the game should only be added when the game isn’t being played at the host school’s campus. Friday, 7pm / 7:30pm, or Saturday, 1pm for all first round through quarterfinal games; OSAA to determine the day and time for semifinal and final games. NOTE: Except in those instances where the OSAA designates the day and time, games are to be played at times indicated above unless both schools involved agree otherwise and approval is obtained from the OSAA office. If schools cannot mutually agree on day and time, the OSAA will make the final decision.
4. OFFICIALS:
A. First Round: The host school is to obtain five certified game officials from the association that services its home games. OSAA will pay the officials through each commissioner. See OSAA Handbook, Executive Board Policy, Officials – Host School Responsibilities for additional information.
B. All Additional Rounds: Five certified game officials will be assigned and paid by OSAA through the commissioner. Officials have been instructed to contact the host school AD to reconfirm game times and locations prior to the day of the contest.
5. STATE CHAMPIONSHIPS - HOME TEAM DESIGNATION (OSAA Handbook, Executive Board Policies) (Revised Fall 2018)
During all rounds of each OSAA State Championship bracket, the team with the better Adjusted Playoff Ranking (APR) shall be the designated home team.
6. SPONSOR INVITATION:
A. As we have done the past couple of years, the OSAA is asking HOST athletic directors to contact your LOCAL ONPOINT COMMUNITY CREDIT UNION manager and invite them to your Football playoff game each week as your guest. FIND YOUR LOCAL ONPOINT LOCATION: https://www.onpointcu.com/locations-and-atms.html
B. If they are able to come, we ask that you take a moment before the game or at halftime to introduce them and publicly acknowledge their support over the PA system. Something like “Please welcome Jane Doe of ONPOINT COMMUNITY CREDIT UNION and join us in thanking them for their continued support of the Oregon School Activities Association and state championship events such as this game.” If they are unable to attend, please thank them for their support.
C. Thank you for your cooperation with this request. Contact IAN FROST, 503.682.6722 x245, or at [email protected] if you have any questions.
7. PA SCRIPT: Please ensure that your announcer has a copy of the attached PA script and reads these announcements. Included is the OSAA’s required pre-contest PA announcement, along with additional sportsmanship and sponsor announcements to be read throughout the contest.
8. PROGRAMS: The host school has the right to produce a roster sheet / game program through the quarterfinals. These may be handed out or sold by the host school. Team rosters can be printed from the OSAA website by clicking on a school’s team page for that sport. Go to Football, then Teams & Leagues and click on the school’s name to find their team page.
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9. TICKET BOOTH SIGNS: There are seven signs attached, Ticket Prices, Pass Gate, OSAA Live Mobile App, OSAA Social Media, GoFan Online Tickets and Spectator Conduct. Please ensure that these signs are posted at your gates prior to each state championship game.
10. ADMISSION:
A. Reserved Seating:
1) Only schools offering reserved seating for regular season games may sell reserved seats for playoff games. Schools cannot increase the price of reserved seats for the playoffs. Regardless of what the school charges, the OSAA must receive their regular ticket price of $8.
2) If schools have not had reserved seating during regular season play, they may not institute such a policy for playoffs.
B. General Admission Tickets: Student is any child age 5 & up through a senior in high school.
First Round – Quarterfinals Adults – $8 Students – $5
C. Complimentary Tickets: Each school that participates in a championship game will receive the following Complimentary Tickets: 6A – 15 tickets. The host school is to provide these tickets for all games through the quarterfinals.
D. Gate Lists: Gate lists in excess of the complimentary ticket allotments mentioned above shall not be used. Every person in attendance must have a ticket or a pass in order to enter.
E. Passes: ONLY the OSAA Gold Card, OSAA VIP pass, OSAA Media pass, OSAA Football Discount ticket and OSAA Football Media pass, which will admit the bearer only with photo ID, are to be honored at any OSAA State Championship event. NO school, athletic district, officials association, etc., passes are to be accepted. See the Pass Gate sign in this information.
11. STATE CHAMPIONSHIP SEATING: Schools are reminded that a state championship game is an OSAA event and not a home school’s game. Seating for all football state championship games is to be determined by the home field policy as established for all league contests with the following procedures required:
A. Representatives of the two schools must communicate prior to the game and provide for as equitable as possible seating arrangements for the visitor based on: (a) Home seating policy; and (b) Facility limitations.
B. There shall be no change in the host school’s regular season seating policy unless it is to increase the number seats available for the visitor.
C. If the two representatives are unable to agree on seating arrangements, an OSAA representative will assist the two parties in reaching an agreement.
D. It is recommended that the visitor’s seating have the visitor’s parents and students seated together. It is preferred that, when fair and possible, this seating be located behind the visiting team’s bench.
E. Neutral sites shall provide for equal and equitable seating. OSAA will determine seating for semifinals and finals.
12. STATE CHAMPIONSHIPS – ADOPTED BALL (OSAA Handbook, Executive Board Policies) (Fall 2010)
The OSAA shall require that the officially adopted ball for that sport be used in all state championship contests, first round through final sites.
A. State Championship Contests at Home Sites.
2) Football.
a) Procedure. Officials shall confirm that both teams use the officially adopted ball (Wilson Footballs). If either team uses balls that are not the officially adopted balls, the contest shall be played, and officials shall report the school or schools in violation to the OSAA.
b) Penalty. A school, which is found to have used a non-adopted ball in an OSAA state championship contest, shall be subject to fines, forfeiture and/or other penalties as determined by the OSAA Executive Board.
B. State Championship Contests Administered by OSAA Staff. Officially adopted balls (Wilson Footballs) shall be provided by OSAA staff administering the contests.
13. FIELD PHONES: Each school has the responsibility to provide field phones for their own use. If a phone problem arises during a contest, a school may be required to discontinue use of a phone(s) so that an equal number of phones are maintained. The OSAA and / or host school will not provide back-up phones for use at any point during the game.
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14. STATE CHAMPIONSHIP - PRE-CONTEST PUBLIC PRAYER (OSAA Handbook, Executive Board Policies) (Fall 2012)
All playoff contests beyond the regular season cutoff date are OSAA sponsored events. It has been legally established that the OSAA is a state actor, and is subject to the same requirements as a governmental agency with respect to compliance with the Establishment Clause of the First Amendment of the United States Constitution. Under rulings of both Federal and State Courts, a pre-contest public prayer at any OSAA sponsored event is a violation of both federal and state constitutions regardless of where the game is played and which schools are participating. Therefore, offering a pre-contest public prayer over a public-address system at any OSAA sponsored interscholastic event is prohibited.
15. STATE CHAMPIONSHIPS – SUPPORT GROUP POLICIES (OSAA Handbook, Executive Board Policies) (Revised Fall 2017)
Following are the support group policies as adopted by the Executive Board regarding state championships:
A. Admission. Members of support groups shall be given complimentary admission from game management for contests during which their school is participating. Members shall enter the facility in uniform as a group and must be accompanied by their coach/director for verification.
1) Cheerleading. The number of cheerleaders permitted is limited to members of the varsity cheer team for that sport season. Venue space, as determined by game management, may limit the number of cheerleaders able to cheer on the sideline. Squad size for routines performed prior to the contest, during timeouts and for halftime entertainment may exceed the venue sideline limit so long as the additional members return to the stands when the contest resumes.
B. Pep Band Expectations. The purpose of performances by pep bands at athletic events is to entertain, promote school spirit and support cheerleaders in providing positive crowd participation activities. All members of the pep band are expected to exhibit the highest standards of good sportsmanship.
1) Musical selections including rhythmic percussion cadences in support of cheerleaders may be performed only during the following times:
a) Prior to the game.
b) During time outs.
c) Between quarters or at halftime.
d) Following the game.
e) Exceptions:
(1) Rhythmic percussion cadences in support of cheerleaders may be performed during play at outdoor venues only.
(2) No musical selections may be performed during injury time outs.
2) Amplified instruments are permitted at basketball contests unless the State Championship Director determines that space availability or distance to an electrical outlet precludes its use. The State Championship Director has the authority to control the volume of any amplified instrument.
3) If two pep bands are playing at an athletic contest, the groups shall alternate performances and split the halftime. In football, the performance time after a touchdown or point after goes to the band representing the school that has scored regardless of which band performed last. The directors of the two groups shall meet prior to the contest to confirm how the time will be shared.
C. Halftime Entertainment. The following halftime procedures shall be utilized:
1) Basketball.
a) Schools participating in the Basketball State Championships will be given first choice to entertain during halftime intermission of all basketball games. Other schools will be considered in order of application received. It shall be understood that schools not participating in the state championships shall not bring a band.
b) All halftime entertainment must be approved by the State Championship Director.
c) Individuals or groups shall provide their own equipment for music accompaniment.
d) Total halftime entertainment shall not exceed eight minutes.
e) Participating schools are to mutually agree on how the eight-minute halftime is to be shared.
f) The facilities will not be blacked out nor will fire of any nature be permitted for entertainment.
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g) Individuals or groups must wear appropriate gym floor shoes.
h) Questions concerning halftime entertainment shall be directed to the State Championship Director.
2) Football.
a) Halftime entertainment shall be approved by game management.
b) If special announcer is required for support group performances, previous arrangements shall be made with game management in order to gain access to public address system.
c) Advisor of the support group shall give exact number of seats needed to game management.
d) Total halftime entertainment shall not exceed 14 minutes (See below).
e) The game clock shall be in operation during halftime and shall be started at the conclusion of the first half. Clock will show 15 minutes (See below).
f) The visiting school support group shall perform first (unless the two schools mutually agree otherwise) and shall be prepared to start performance within 30 seconds after end of first half. Performance by visiting school support group may not exceed seven minutes, including time to get on and off the field.
g) The second support group shall be prepared to start performance within 30 seconds after the first support group clears the field. The second support group performance may not exceed seven minutes, including time to get on and off the field (See below).
h) The field shall be cleared for mandatory three-minute warm-up drills by the two teams.
i) Delaying the start of the second half shall be subject to reprimands and/or penalties by the Executive Board.
j) If game management wishes to extend the halftime entertainment per the National Federation Rules Book, two minutes shall be added to each performance (total time of 18 minutes instead of 14 minutes) and clock will show 20 minutes at start of halftime.
3) Soccer. Same as for football, except total time for entertainment at halftime is eight minutes (four minutes for each school support group).
16. RULE 3 – CONTESTS – SPORTSMANSHIP – CROWD CONTROL (OSAA Handbook, Rules) (See Attached)
17. STATE CHAMPIONSHIPS – BROADCASTING/STREAMING (OSAA Handbook, Executive Board Policies) (OSAA for Media) (Revised July 2019)
A. The OSAA owns the broadcasting / streaming rights to all state championship events, first round contests through the championship finals. Radio and television stations, cable companies, websites and social media accounts planning to broadcast / stream games in any round of the OSAA state championships must register with the OSAA by submitting an online Registration Form. Registered and approved broadcasts / streams will be listed on the OSAA State Championships Broadcast Schedule. Those not listed will not be allowed.
B. For OSAA state championship events hosted by member schools, it shall be the responsibility of those registered and approved to contact the host school’s athletic director to arrange for space, power and Internet access if available. The OSAA will coordinate these arrangements at all final sites and semifinal sites for football only.
C. The NFHS Network is the exclusive video broadcast rights holder of the OSAA state championship events. Live and on-demand video of OSAA state championship events (full or condensed versions) is strictly prohibited and in direct violation of the OSAA’s agreement with the NFHS Network. Those registered and approved for broadcasting / streaming state championship events declined by the NFHS Network shall pay a rights fee to the OSAA.
D. Video highlights are limited to a total of two minutes per game, including broadcasts, streams and social media posts.
POST-EVENT
1. REPORT FINAL SCORE: The home team is responsible for submitting the result using the OSAA website immediately following the contest for each playoff round prior to the semifinals. Per Executive Board Policy, Reporting Schedules and Results, results must be submitted by 10pm on the day of the contest.
2. EVENT MANAGEMENT EXPENSES: Within one week after completion of each game the host school shall forward the following to the OSAA office:
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A. Online Event Management & Ticket Report:
1) School administrators can access the online Event Management & Ticket Report form from the My Account page on the OSAA website.
2) Event Management Expenses:
a) Includes PA announcer, scoreboard operator, ticket-takers, sellers and supervision.
b) Approval must be granted by the OSAA for any expense that is beyond your normal expenses to host a league game. These might include, but would not be limited to, field rental, additional security or police, portable bleacher rental, portable restrooms. Receipts must be attached.
c) Programs and game films are not reimbursable expenses.
3) This online report will gather contest information automatically and allow you to record ticket sales and expenses.
4) Once all required information has been entered, a printable version of the ticket report will be generated which you will mail to the OSAA office along with a check for the total.
5) Print the completed form.
6) Mail form, receipts and check to: OSAA, 25200 SW Parkway Avenue, Suite 1, Wilsonville, OR 97070.
B. Important Reminders:
1) Expenses are not to be withheld from ticket sales.
2) Only one report per game - each contest will generate its own online Event Management & Ticket Report.
3) Receipts must be attached.
4) The OSAA will pay officials through the commissioner.
General questions about post event management, contact Candy at our office, 503.682.6722 x225, or [email protected].
Questions about the new form, contact Gibby at our office 503.682.6722 x228, or [email protected].
OSAA PRESALE TICKETS for SEMIFINALS & FINALS
If you have any questions please contact Kathi at our office, 503.682.6722 x221, or [email protected]
1. SEMIFINAL PRESALE TICKETS – The OSAA will UPS tickets (when necessary) the Monday prior to the semifinal games. Semifinal PRESALE tickets will be shipped on Monday, November 25, and should arrive by Tuesday, November 26.
This is Thanksgiving Week – If you school is closed for this entire week please contact Kathi ([email protected]) with an address to send your semifinal tickets to. Address MUST BE a physical address for UPS to deliver – NO PO Boxes.
A. Athletic Directors – If your team wins, Brad Garrett will confirm that your school wishes to receive presale tickets.
B. A Ticket Report will be included with each pack of tickets. Give tickets, the report and a copy of this information to your bookkeeper.
C. Verify the ticket numbers – Match each beginning ticket pack with the “Event Beginning # “column on your ticket report. Do this for ALL the Adult and Student General Admission Tickets and the Adult and Student Season Tickets. Immediately report any discrepancies to Kathi, 503.682.6722 x221.
D. Reconciliation of the Ticket Report.
1) At the end of the sales, record the first ticket number remaining on each ticket pack in the “Event Ending #” column on the ticket report. NOTE: If an entire ticket pack is sold ADD 1 to the last number of the ticket pack. Example – ticket pack ends with 005750 – you record 005751 in the “Event Ending #” column.
2) Complete the form; make a copy for your records. All remaining tickets, the original ticket report and a check for the total amount of sales should be mailed on the Monday following the event to the OSAA, ATTN: Kathi Fetch, 25200 SW Parkway Avenue, Suite 1, Wilsonville, OR 97070.
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2. FINALS PRESALE TICKETS – The OSAA staff member at the semifinal site will bring the finals presale tickets to all semifinal sites. These tickets are for the school to pre-sell beginning on Monday, December 2.
A. Athletic Directors – If your team wins, find the OSAA staff member at your event and pick up your FINALS presale tickets.
B. A Ticket Report will be included with each pack of tickets. Give tickets, the report and a copy of this information to your bookkeeper.
C. Verify the ticket numbers – Match each beginning ticket pack with the “Event Beginning # “column on your ticket report. Do this for ALL the Adult and Student General Admission Tickets and the Adult and Student Season Tickets. Immediately report any discrepancies to Kathi, 503.682.6722 x221.
D. Reconciliation of the Ticket Report.
1) At the end of the sales, record the first ticket number remaining on each ticket pack in the “Event Ending #” column on the ticket report. NOTE: If an entire ticket pack is sold ADD 1 to the last number of the ticket pack. Example – ticket pack ends with 005750 – you record 005751 in the “Event Ending #” column.
2) Complete the form; make a copy for your records. All remaining tickets, the original ticket report and a check for the total amount of sales should be mailed on the Monday following the event to the OSAA, ATTN: Kathi Fetch, 25200 SW Parkway Avenue, Suite 1, Wilsonville, OR 97070.
Congratulations on your success so far this season and good luck in your remaining games! If you have any questions please contact Kathi at our office, 503.682.6722 x221, or [email protected].
Oregon School Activities Association 25200 SW Parkway Avenue, Suite 1
Wilsonville, OR 97070 503.682.6722 fax: 503.682.0960 http://www.osaa.org
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Excerpt 2019-2020 OSAA Handbook, Rules
3. Rule 3 – Contests – Sportsmanship – Crowd Control.
3.1. The arrangement of all festivals, meets, contests or championships is the responsibility of the superintendent, assistant
superintendent or high school principal, subject to the Regulations of the Association.
3.2. When a festival, meet, contest or championship is in progress, the National Federation of State High School Associations
(NFHS) rules governing such activities shall apply, except for specific deviations as approved by the Executive Board.
3.3. Sportsmanship Responsibility. The high school administration, coach and other responsible officials of each member
school shall take all reasonable measures to ensure that the school's coaches, players, students and spectators maintain
a sportsmanlike attitude during all events so that events may be conducted without unreasonable danger or disorder.
All cheers, comments and actions shall be in direct support of one’s team. Discriminatory harassment and bullying
behavior will not be tolerated. Discrimination is defined as (OAR 581-021-0045(1)(a) “any act that unreasonably
differentiates treatment, intended or unintended, or any act that is fair in form but discriminatory in operation, either
of which is based on age, disability, national origin, race, color, marital status, religion, sex, and sexual orientation.”
Harassing conduct may take many forms, including verbal acts and name-calling; graphic and written statements,
which include use of cell phones or the Internet; or other conduct that may be physically threatening, harmful, or
humiliating. Examples include but are not limited to hazing, intimidation, bullying, cyberbullying or menacing
another, or engaging in behavior deemed by the member school to endanger the safety or well-being of students,
employees, self or others. Harassment does not have to include intent to harm, be directed at a specific target, or
involve repeated incidents. Harassment creates a hostile environment when the conduct is sufficiently severe,
pervasive or persistent, so as to interfere with or limit the ability to participate in or benefit from the services,
activities, or opportunities offered by a school. This includes the use of, or engagement in, abusive verbal expression
or physical conduct, especially if that conduct interferes with the performance of students, staff, event officials or
sponsors of interscholastic activities.
3.4. Spectator Conduct. The following expectations regarding spectator conduct at all OSAA sanctioned events, including
regular and post season competition, are provided. Those violating or threatening to violate the following Association
rules or site management spectator conduct expectations, may be ejected from the premises, issued a trespass citation,
excluded from sanctioned activities temporarily or permanently and/or referred to law enforcement officials.
3.4.1. All cheers, comments and actions shall be in direct support of one’s team. No cheers, comments or actions
shall be directed at one’s opponent or at contest officials. Some examples of unacceptable conduct include but
are not limited to: disrespecting players by name, number or position; negative cheers or chants; throwing
objects on the playing surface; use of derogatory or racially explicit language; discriminatory harassment or
conduct that creates a hostile environment that is disruptive to the educational environment.
3.4.2. Spectators shall not be permitted to use vulgar/offensive or racially/culturally insensitive language or engage
in any racially / culturally insensitive action.
3.5. Complaint Process: The OSAA will sanction schools whom it has found negligent in the duties of reasonably protecting
those involved in interscholastic activities from derogatory or inappropriate names, insults, verbal assaults, profanity,
ridicule or engaging in behavior deemed by the member school to endanger the safety or well-being of students,
employees, self or others.
3.5.1. OSAA will acknowledge receipt of the complaint within 48 hours.
3.5.2. OSAA may prioritize the investigation of complaints based on information received.
3.5.3. Complaints deemed to be employee or student discipline matters only shall be returned to the complainant.
Matters of employment and/or employee discipline which can best be resolved through the school district’s
complaint process include but are not limited to: playing time, team level assignments (Varsity/JV),
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assignment of a student to a specific coach, equipment use, or dissatisfaction with a contract or payment
term. Matters of student discipline which can best be resolved through the school district’s complaint process
include but are not limited to: academic eligibility, drug/alcohol use, playing time or playing position, specific
workout requirements, or dissatisfaction with a calendar, schedule or event location.
3.5.4. Complaints must include the complainant’s name and contact information (phone and email or mailing
address),. Anonymous complaints shall not be considered.
3.5.5. Every effort will be made to complete the investigation process within 30 days; however, should the
investigation require more time, a 30-day status update shall be provided.
3.5.6. To assist in investigation of the complaint, complainants are asked to note the following:
(a) Complaints are only accepted on the official online form and each section of the Complaint Form must
be completed. (Complaint Form)
(b) Complaints which are determined to be outside the scope of the OSAA will be returned to the
complainant via the contact address provided. See Rule 3.5.3 for guidance.
(c) Whenever possible, provide first-hand accounts, with names and contact information of witnesses.
3.6. Sportsmanship Violations/Penalties. When the coaches, players, students, staff or spectators of any member school
engage in unsportsmanlike conduct, discriminatory harassing behaviors, act in a manner disruptive to the school
environment, or cause disorder or infliction of damage to persons or property in connection with any festival, meet,
contest or championship sponsored by this Association, the Executive Board may treat such acts as a violation by the
school of the Rules of the Association and the school shall be subject to penalty. Penalties may vary depending on the
actions taken by the school and/or school district during and after the event as it relates to trespassing spectators
involved, removing players/coaches from the team for a period of time, requiring additional education/training, etc.
Upon a ruling by the Executive Director or by the Executive Board the member school may be subject to probation,
mandatory appearance before the Executive Board, required plan of action, forfeitures, fines, lack of institutional
control penalties, suspension of membership or expulsion from the Association as determined by the Board. The Board
may determine that no penalties are necessary when an incident has been handled appropriately and in a timely
fashion by the school and/or district.
1. Q. Is the host school exclusively responsible for crowd control? A. No. While the host school for any activity must assume a primary responsibility for the physical management of the
activity, including providing for crowd control, this is a mutual responsibility. The visiting school also must take such measures as are necessary to insure proper behavior on the part of its own students and fans.
2. Q. May home team schools display signs and/or banners at their home venues? A. Yes, home team schools may display “permanent” signs and/or banners that are positive / supportive at their home
venues. Examples are welcome signs, in-season rosters, league banners, league / state championship banners and sportsmanship banners.
3. Q. Are “run through” signs allowed? A. Yes, so long as the message is positive/supportive.
4. Q. May visiting schools bring signs and/or banners to hang at the host school’s venue? A. No.
5. Q. May spectators have signs at events? A. Spectators are not permitted to have signs or banners larger than 8-1/2 x 11 inches. “Fathead” type items are
considered signs and shall not be larger than 8-1/2 x 11 inches. Spectators are required to wear shirts.
6. Q. May a spectator have an artificial noisemaker? A. No, spectators are not permitted to have artificial noisemakers. Some examples of artificial noisemakers are
Thunder Stix, cowbells, clappers and air horns.
7. Q. May a school use an artificial noisemaker at specific times during athletic events? A. In limited cases, yes. An example of an allowable use of artificial noisemakers by a school would be the firing of a
cannon or the ringing of a bell after a touchdown is scored.
8. Q. May spectators use small, handheld megaphones? A. Yes, provided they are not electric. Only cheerleaders are allowed to use large megaphones. Neither cheerleaders nor
spectators may use megaphones for banging on the floor or bleachers.
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9. Q. What are some examples of cheers that do not encourage a positive atmosphere? A. Any yell that is intended to antagonize an opponent detracts from a positive atmosphere. “Air Ball! Air Ball!” booing,
“You! You! You!”, or “You Got Swatted!” are examples of yells that will not encourage a positive atmosphere. Conversely, a positive atmosphere is created when fans focus on positive yells in support of their team, rather than on negative yells attacking their team’s opponents. Spectators shall not turn their heads or hold up newspapers during team introductions, or jeer at cheerleaders during opposing team introductions.
10. Q. May students stand on the bottom row of the bleachers? A. Yes, but when they sit down, they must be seated on the second row.
11. Q. May students cheer during serves in volleyball and free throws in basketball? A. Yes, so long as they are just “making noise” and not specifically addressing a contest official or an individual player from
the opposing team.
12. Q. May a school use balloons at an athletic event? A. Yes, a host school may use balloons for decoration. However, fans may not have balloons, and balloons may not be
placed by the school in any manner that would block spectator viewing.
13. Q. May a school use balloons at a state championship final site? A. No.
14. Q. May spectators have oversized foam fingers at athletic events? A. Yes, they are allowed so long as they are not blocking spectator viewing.
OSAA / OnPOINT COMMUNITY CREDIT UNION
STATE CHAMPIONSHIPS
Event Management Checklist
G:\Forms\Event Management Checklist.doc Revised: 07/18
Each school hosting a state championship contest must complete this form and send a copy to the guest school. It is necessary to contact the guest school in order to confirm some of the information needed. Communication is vital to a successful contest and should take place as soon as the teams are finalized. In addition, some of the information may not apply to your school's facilities. If you have any questions, please call the OSAA office, 503.682.6722. Click here to use the new Editable Form
1. vs. Sport: Class:
2. Location of game Date Time
3. Names of Principals: Host Visitor
4. Names of Athletic Directors: Host Visitor
5. Names of Head Coaches: Host Visitor
6. Others:
Host Visitor
Host Visitor
7. Contact persons in charge of event:
Host Phone
Visitor Phone
8. Seating plan sent to visiting school? Yes No Seating capacity
9. Number of tickets available to visiting school
10. General Admission Ticket Prices: Adults: $8 Students: $5
OSAA Reserved Seating Policy: Only schools offering reserved seating for regular season games may sell reserved seats for playoff games. Schools cannot increase the price of reserved seats for the playoffs. Regardless of what the school charges, the OSAA must receive their regular ticket price of $8. If schools have not had reserved seating during regular season play, they may not institute such a policy for playoffs.
11. Time ticket gates will open
12. Dressing room location
13. Location of visiting team bench
14. Color of uniforms: Host Visitor
15. School colors: Host Visitor
16. Was program information sent to host school? Yes No
17. Introduction of Players? Yes No If yes, time
18. National anthem to be played by Time
19. Host school band present? Yes No
20. Visiting school band present? Yes No
21. Halftime entertainment provided by host school? Yes No Length of performance
22. Halftime entertainment provided by visiting school? Yes No Length of performance
23. Concession(s) available? Yes No
24. Athletic Trainer, EMT or Doctor present or on call? Yes No
25. Parking location(s) for team and spectator buses
26. Cultural and socio‐economic issues discussed?
27. Other items of concern: Emergency Action Plan (EAP) Security Announcer Publicity of the game
Field / Facility markings & equipment Notify OSAA and media of scores
Oregon School Activities Association 25200 SW Parkway Avenue, Suite 1
Wilsonville, OR 97070 503.682.6722 fax: 503.682.0960 http://www.osaa.org
G:\Forms\HostVenueSportsmanshipGuidelines.doc
HOST VENUE SPORTSMANSHIP GUIDELINES When hosting an athletic event the home team should:
Provide an environment that is free of safety hazards. Provide appropriate number of supervisory personnel for the activity.
Develop a plan of action to address inappropriate behavior at interscholastic contests. This procedure should be discussed and explained to all involved.
Make contact with the visiting school’s administrator and / or coaching staff.
Meet and accompany visiting schools and officials to their locker rooms.
Assure that visiting team and officials’ locker rooms are secure.
Escort officials and visiting team from playing area to their locker rooms at the completion of the contest.
Provide the same services that are available to the home team to the visiting team, such as an athletic trainer, filming area, access to the press box, whiteboards, etc.
Provide beverages and food to officials prior to, during and after contests whenever possible.
Allow only positive cheers that boost their own team / spirit without antagonizing the opponents or the officials.
Establish a designated area for cheerleaders to stand that causes the least distraction to players.
Provide students and fans from the visiting school adequate seating and cheering areas. During playoff or rivalry contests, the student sections shall be specifically marked and separated (such as by ropes, pennants, or other barrier) from the general spectator seating areas. In the interest of sportsmanship and positive behavior, the student sections for competing teams shall not be adjacent to each other or directly behind the bench of the opposing team.
Monitor the music played by bands, performance groups or over the PA system to assure that it is appropriate and is played at the proper time during the athletic contest.
Have the public‐address announcer read a prepared citizenship / sportsmanship message prior to each contest.
Assure that the announcer acts in a professional manner absent of emotional favoritism and editorial comment.
Remain at the site upon completion of contest to assure that all needs and concerns are met.
An administrator from each participating school, the host site administrator and representative of the game officials shall make contact prior to game time to reiterate the site’s guidelines for student cheer and spirit groups, discuss the sportsmanship goals of the contest, and confirm the physical location of the school administrators during the contest.
INDOOR CONTESTS
At least one empty row must serve as a buffer between the floor and the student sections.
The student sections for competing teams shall not be directly behind either goal or directly behind the bench of the opposing team.
At no time, should cheerleaders be stationed directly underneath the goal.
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G:\Public Relations\Public Address\2019-20\Fall\Football Early Rounds.doc
OSAA / OnPoint Community Credit Union Football State Championships Public Address Script
Good afternoon/evening ladies and gentlemen. We welcome you to today’s/tonight’s OSAA / OnPoint Community
Credit Union Football State Championship playoff game presented by Pacific Office Automation. The Oregon School
Activities Association is proud to partner with the participating schools in presenting this game between the visiting
______________________________________ and your ______________________________________!
INTRODUCTIONS Now let’s meet the starting lineups for this state championship playoff game.
Visiting team offense or defense and coaches
Home team offense or defense and coaches
OFFICIALS
The officials for this game are: Referee: __________________________________
Umpire: __________________________________
Head Linesman: __________________________________
Line Judge: __________________________________
Back Judge: __________________________________
NATIONAL ANTHEM Ladies and Gentlemen we now ask that you please stand and remove your hats as we honor America with the playing our National Anthem.
SPORTSMANSHIP (REQUIRED) The OSAA requests that you model good sportsmanship by refraining from derogatory cheers, chants or behavior toward students, coaches, officials, or other spectators. Any verbal, written or physical conduct relating to race, gender, age, color, national origin, ethnicity, disability, sexual orientation or religion will not be tolerated. Such conduct may subject the violator to removal from the event and result in penalties assessed against your school. Any spectator removed from this event may be banned from attending future interscholastic events. Speak out if you see inappropriate behavior by immediately notifying event management staff. The OSAA and _ (Our Community) __ are committed to a welcoming environment that promotes fair play and respect for all, and expect the same from each of you here today/tonight. We request your cooperation in supporting the participants and officials in a positive manner. Together, we can provide a safe and respectful environment for all. OSAA SPONSOR ANNOUNCEMENTS Sponsor announcements are for use during breaks in the action and can be read more than once.
1. OSAA dot org is the online home of the OSAA Football State Championships. The official website of the OSAA has updated results and brackets, plus links to purchase tickets and souvenir merchandise. You can also find year-by-year results from past Football state championships and links to media coverage throughout the state. Be sure to visit OSAA dot org.
2. OnPoint Community Credit Union is a proud sponsor of the OSAA State Championship. OnPoint is Oregon’s largest locally headquartered credit union – serving more than 381,000 members. Federally insured by NCUA. Equal housing opportunity.
G:\Public Relations\Public Address\2019-20\Fall\Football Early Rounds.doc
3. For over thirty years, Pacific Office Automation has remained locally owned and operated. They support the community and people and places that matter. That’s why they continue to sponsor the OSAA year after year. To learn more, visit Pacific Office dot com. Pacific Office Automation – Problem Solved.
4. Stay connected to your favorite team with the redesigned OSAA Live mobile app. OSAA Live features the latest scores, schedules and rankings for all teams and leagues across Oregon. Access OSAA State Championship programs. Read the latest prep news and information. Search OSAA Live in the App Store or on Google Play to download today.
5. Purchase your official State Championships merchandise at OSAA store dot com. With RushTeamApparel, the new exclusive merchandise partner of the OSAA, you have more options! Customize your gear with your school name, a student-athlete name, event decals, and more! Nike products are now also available. Browse the selection of official State Championships merchandise at OSAA store dot com.
6. Remember what high school activities are all about – participation, teamwork, effort and sacrifice. The OSAA and the participating schools encourage you to keep high school activities in the proper perspective by maintaining a positive attitude towards players, officials and the opposing team. Let’s continue to show respect and sportsmanship throughout this contest and refrain from derogatory cheers, chants or behaviors. It’s all about respect of the game, each other, and yourself.
7. Watch the OSAA Football State Championships LIVE online at NFHS Network dot com slash OSAA! It’s your one stop for all of the high school state championships throughout the year. Tune in championship night to watch all of the Football State Championship action. That’s online at NFHS Network dot com slash OSAA!
8. For in-depth coverage of high school activities across the state, OSAA today is the answer. OSAA today has the latest news, stories, coaches polls and more. OSAA today features stories from around the state. Also, be sure to subscribe to the OSAA today Podcast wherever you get your podcasts! Visit OSAA dot org slash today!
9. A sponsor of OSAA State Championships, OnPoint provides our local communities with the banking and lending solutions they need to get ahead. Federally insured by NCUA. Equal housing opportunity.
10. Wilson is proud to be the Official football of the Oregon School Activities Association. Wilson works tirelessly to develop championship performance in every game ball that brings you the innovative technology you want in every game. Visit them online at Wilson dot com.
11. Moda Health is a proud sponsor of O-S-A-A events because students who discover their strength through sports grow into healthy adults. Be Better. Moda Health.
12. Nike is a proud sponsor of the OSAA Football State Championships. Visit them online at nike dot com to see the latest in Nike gear.
13. High school students deserve the right to participate in sports and activities – the problem is that not every student or their family can afford the costs associated. The OSAA Foundation Student Assistance Program is here to help breakdown those barriers to allow students to learn the life long lessons you receive from participating. Visit www.osaafoundation.org to find out how you can help.
END OF GAME ANNOUNCEMENT Special thanks to OSAA title sponsor OnPoint Community Credit Union for their support of Oregon High School Activities. Please visit OSAA dot org for updated Football State Championship brackets, locations and game times. State Championship merchandise isn’t for just those who make it to championship day, it’s for everyone participating in the OSAA playoffs. Order your state championship merchandise today at OSAA store dot com. The OSAA thanks you for your support of high school activities and encourages you to drive home safely.
G:\Public Relations\Public Address\2019-20\Fall\Football Early Rounds.doc
SPORTSMANSHIP PUBLIC ADDRESS ANNOUNCEMENTS
The following PAs are meant to be used if the situations arises. The OSAA is committed to providing a safe and inclusive environment.
Announcement during an early break in the game: As we welcome (name of school) for tonight’s/today’s game, we remind you that interscholastic events are an extension of the classroom. Please, let your good sportsmanship show throughout the contest. Let’s make our visitors feel welcome and give our officials the respect they deserve for doing a difficult job. Speak out if you see inappropriate behavior and immediately notify event management staff. We all share responsibility for good sportsmanship. Announcement for use during breaks in the game: Each school is proud of their team, school spirit, tradition and sportsmanship. The OSAA and the participating schools request your support in creating a respectful environment to make this contest more enjoyable for all involved. We encourage you to model good sportsmanship while positively supporting your team. It’s all about respect. Respect the game; respect others; respect yourself – that’s sportsmanship. Announcement for use during breaks in the game: Ethics, integrity and respect are some of the educational lessons learned in athletics. Providing an educational environment is critical to the success of high school athletics and activity programs. An important part of that environment is planning for good sportsmanship. Without good sportsmanship, the lessons lose their value. Remember that when you attend an interscholastic contest you are really inside a classroom where good sportsmanship receives the highest grade. Announcement when the crowd is acting up: Admission to an interscholastic event is a privilege, and with that privilege comes responsibility—responsibility to conduct oneself in a manner where the game is enjoyable for other fans and participants. Parents, fans and people in the community all set an example for our students. Everyone is asked to take personal responsibility for keeping this game at a high level of good sportsmanship. Speak out if you see inappropriate behavior and immediately notify event management staff. Announcement for use during breaks near the end of the game: The score of any athletic event is generally forgotten over time, but the actions of participants, coaches and spectators are remembered. We ask that all spectators continue to display good sportsmanship even after this contest is over. Remember, good sports are all winners in the end.
