4 TH QUARTER PERFORMANCE REPORT (JANUARY - MARCH 2014 ) TO THE PORTFOLIO COMMITTEE PRESENTED BY MS VELISWA BADUZA DEPARTMENT OF WOMEN, CHILDREN AND PEOPLE

4TH QUARTER PERFORMANCE REPORT (JANUARY - MARCH 2014 )

TO THE PORTFOLIO COMMITTEE

PRESENTED BY MS VELISWA BADUZA

DEPARTMENT OF WOMEN, CHILDREN AND PEOPLE WITH DISABILITIES

TABLE OF CONTENT

PurposeFourth Quarter Performance Overview against Predetermined ObjectiveDWCPD budget For the Fourth QuarterProgramme Performance for each programmeProgress made on the 2nd and 3rd Quarter Outstanding Target

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PURPOSE

To present progress made for the period 01 January 2014 to 31 March 2014, including challenges confronting the department in its pursuit of the 2013/14 financial targets as outlined in the Department’s Annual Performance Plan

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PERFORMANCE OVERVIEW FOR THE FOURTH QUARTER OF THE 2013/14 FINANCIAL YEAR

The figure below illustrates the overall performance of the Department of Women Children and People with Disabilities for the fourth quarter

The department planned a total of 34 targets for the fourth quarter and achieved 29 targets (85%) while 5 targets (15%) were not achieved

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COMPARISON FOR Q 1, Q 2,Q3 AND Q4 PERFORMANCE AGAINST PREDETERMINED OBJECTIVES

A comparison is made for the first, second, third and the fourth Quarter of the current financial year 2013/14 against predetermined objectives. The figure below illustrates that in the first Quarter the department achieved 13 targets out of 26 planned targets (50%), second Quarter the department achieved 24 targets out of 35 planned targets (69%) ,third Quarter the department achieved 27 targets out of 37 planned targets (73%) and the in the fourth quarter, the department achieved 29 targets(85%) out of 34.

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FINANCIAL PERFORMANCE

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The total Budget for the year 2013/14 is R198 312 million including funds for the Commission on Gender Equality and the Actual Expenditure for the 4th Quarter was R187 904 million

The figure below illustrates that the departmental planned projections were R198 312 million for the 4 th Quarter of 2013 / 14 and that the Actual Expenditure amounted to R 187 904 million representing a variance of R10 408 million, Therefore the department has spent 95% against its budget.

FINANCIAL PERFORMANCE (Economic Classification )

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PROGRAMME 1 : PERFORMANCE INFORMATION

The purpose of this programme is to provide strategic management and administrative support to the Department.

The figure below illustrates that out of 12 targets planned for the fourth quarter of the 2013/14 financial year, Programme 1

(Administration) achieved 11 targets (92%) and 1 targets (8% ) were not achieved.

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The figure below illustrates that in the first quarter Programme 1 achieved 2 out of 9 planned targets (22%), second quarter

achieved 7 targets out of 13 planned targets (54%) ,in the third quarter the Programme 1 achieved 9 targets out of 13

planned targets (69%) and in the fourth quarter Programme 1 achieved 11 targets out of 12 planned targets (92%)

PROGRAMME1 : COMPARISON FOR Q1 , Q2 ,Q3 & Q4 FOR ADMINISTRATION

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The figure below illustrates that out of the total planned budget projection of R89 970 million for the 4 th Quarter, the actual expenditure was R83 600 million, with an under expenditure of R6 370 million. Therefore Programme 1 has spent 93% of its budget for the 4th Quarter.

PROGRAMME 1 : FINANCIAL PERFORMANCE

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PROGRAMME 1: ADMINISTRATIONPerformance Indicator

Annual Target 2013 / 14

Q4 Target Description of progress made

Performance Status

Reason for Deviation

Corrective measures

Number of Internal Audit reports issued on the 3 year rolling plan

4 1 Three Audits reports were issued

Human Resource Management Report

Supply Chain Management Report

IT General and Applications Control Report

Achieved None None

% of management action plans followed up and verified

100% 100% 100% Achieved None None

365 Day Plan of Action (POA) coordinated

100% of planned actions achieved

Council plenary meeting held

The NCGBV held plenary meeting on the 3rd March 2014

Achieved None None

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PROGRAMME 1: ADMINISTRATION

Performance Indicator



Performance Status


Corrective measures

% of deviation on expenditure against allocated funding

5% (not in excess of)

5% 95% expenditure budget spent

Achieved None None

% of reduction of vacancy rate

7% 7% Vacancy rate is currently at 11.3% (8% reduction)

Achieved None None

% of staff satisfaction rate conducted through survey

60% 60% Only quarter 2 measured

Not Achieved Management decision that the survey should not be conducted until recommendation from staff on improvement has been received and implemented

To continue with the survey in the first quarter 2014/15

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PROGRAMME 1: ADMINISTRATIONPerformance Indicator



Performance Status


Corrective measures

Annual Stakeholder Forum coordinated.

1 Annual Stakeholder Forum

Report on the ASF submitted

An Annual Stakeholder Forum held and a Report to that effect compiled

Achieved None None

Communication Plan (with regard to marketing and branding) implemented

Communication Plan developed

Review on the effectiveness of the Communication Plan

The Communication Plan was developed in Q2 and reviewed and the conclusion was that another survey is to be conducted on brand awareness

A research report on the effectiveness of the reviewed 16 days Communication Plan

Achieved None None

Number of evidence based research projects (empowerment violence and survival )on women, children and people with disabilities undertaken

3 1 Final working paper on the role of social security in protecting children ‘s dignity completed

Achieved None None

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Performance Status


Corrective

measures

Number of research analytic reports on the status of women, children and people with disabilities produced

6 1 1 Achieved None None

Number of strategic documents(Strategic Plan, Annual Performance Plan (APP) and the Annual Report developed

3 1 (APP 14/15 developed

1 APP 2014/15 developed and submitted to the National Treasury and Parliament

Achieved None None

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Performance Status


Corrective

measures

Risk management maturity level improved by implementing a risk register and Quarterly Risk Assessment Reports compiled

Risk Register developed

Quarterly Risk Assessment Report submitted to the accounting officer and Risk Management Committee

Quarterly Risk Assessment Report

Achieved None None

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PROGRAMME 1: PROGRESS MADE ON Q2 & Q3, OUTSTANDING TARGETS



Q3 Target Interventions and /or corrective actions to be taken

Performance Status

Progress Information

% of management action plans followed up and verified

100% 60% Follow-up audit completed

Achieved 100% of management action plans followed up and verified

365 Days Plan of Action (POA) coordinated

100% of planned actions achieved

Monitoring System approved

Draft concept for the GBV Monitoring Tool system will be compiled in the 3rd Quarter

Not Achieved

The 1st draft report still required an analysis of the costing of the 365 Day NAP and consultations with JCPS Cluster and other Department as per ToR

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PROGRAMME 1: PROGRESS MADE ON Q2 & Q3 OUTSTANDING TARGETS




Performance Status


% of deviation on expenditure against allocated funding

5% (not in excess of)

0% Expenditure monitoring elevated to Top Management Target to be achieved at the 4th Quarter

Achieved 95% expenditure budget spent

% of reduction of vacancy rate

7% 4% Continue to improve recruitment processes and minimise resignation

Achieved Vacancy rate is currently at 11.3% (8% reduction)

% of staff satisfaction rate conducted through survey

60% 60% Survey will be conducted in the 4th Quarter

Not Achieved Presentation was made at staff meeting on 31 March 2014 and a decision was taken to do another survey in 1st Quarter of 2014/15 financial year

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PROGRAMME 1: PROGRESS MADE ON Q2 & Q3 OUTSTANDING TARGETS



Q2 & Q3 Target

Description of progress made

Performance Status


Events coordination for three sectors in the department (women, children and people with disabilities)

Reports on events coordinated produced

Reports on International Day of Children,Day of the African Child, and National Epilepsy Week

Improve planning with the advocacy units

Not Achieved

Target cannot be met as these event s only occur once in a year

Reports on National Cerebral Palsy Week

Deaf awareness Week

Disability consideration are included in all campaigns

Deferred for the next financial year

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Performance Status


Events coordination for three sectors in the department (women, children and people with disabilities)

Reports on events coordinated produced

International Day of the Girl Child

The department focused on International Rural Women’s Day

Deferred for the next financial year

National Down Syndrome Day

PROGRAMME 2: WOMEN EMPOWERMENT AND GENDER EQUALITY (WEGE)

The purpose of the Women’s Empowerment and Gender Equality programme is to facilitate and report

comprehensively on the translation of National and International commitments into empowerment and

socio-economic development programmes towards the realisation of women’s rights and the progressive

realisation of equality

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PROGRAMME 2: PERFORMANCE INFORMATION

The figure below illustrates that out of 7 targets planned for the fourth quarter of the 2013/14 financial year,

Programme 2 (WEGE) achieved 7 targets of all the planned targets (100%)

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7(100%)

0

Achieved

Not Achieved

Q4 WEGE

PROGRAMME 2: COMPARISON FOR Q1 Q2, & Q3 (WEGE)

The figure below illustrates that in the first quarter Programme 2 achieved 7 out of 9 targets planned (78%), in the

second quarter achieved 7 targets out of 8 (88%)and in the third Quarter Programme 2 achieved 7 targets out of 8

targets and in the fourth quarter Programme 2 achieved 7 targets of all the planned targets (100)

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PROGRAMME 2: FINANCIAL PERFORMANCE

The figure below illustrates that out of the total planned budget projections of R85 026 million for the 4 th Quarter the actual

expenditure was R84 471 million with an under expenditure of R555 000. Therefore Programme 2 has spent 99 % of its

budget for the 4th Quarter.

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PROGRAMME 2: WOMEN EMPOWERMENT AND GENDER EQUALITY Performance Indicator


Q4Target Description of progress made

Performance Status


Corrective measures

Number of programmes on WEGE Policy coordinated

8 2 Successfully coordinated WEGE Bill consultation with women for all Provinces in January

Presented the WEGE Bill to Provincial legislature and public hearings across the country in February and March in support of Parliament

Convened the National Women’s Consultation Forum as part of the International Women’s Day

Achieved None None

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PROGRAMME 2: WOMEN EMPOWERMENT AND GENDER EQUALITY




Performance Status


Corrective measures

Number of Programmes on women’s socio-economic opportunities and development coordinated

5 1 Coordinated participation and representation of rural women at the Japan-Africa Business Women Exchange Program Seminar and contributed to the conceptualisation of the Exchange Progamme

Achieved None None

Number of advocacy campaigns on Prevention of Mother –To–Child Transmission

1 1 Report on the High Level Meeting Target 7 of the UN on Eliminate Gender Inequalities, Gender Based Abused and Violence, and increase Capacity of Women and Girls to protect themselves from HIV

Achieved None None

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Performance Status


Corrective measures

Number of initiatives on institutional support and capacity development framework undertaken

3 1 Institutional support for piloting of GRB was provided in the Free State and Western Cape Provinces with technical support for incorporation of Gender issues in the IDP

Achieved None None

Number of National Gender Mainstreaming (NGM) programmes coordinated

4 1 The national gender machinery was convened as part of the Women’s National Consultative Forum attended by members of the NGM

Achieved None None

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Performance Status


Corrective measures

Number of initiatives for young women in (Science, Technology, Engineering and Mathematics (STEM) fields coordinated

4 1 Report on the initiative compiled in partnerships with business and government

Achieved None None

Number of provincial programmes on implementation of women empowerment & gender equality monitored

4 1 Consolidated Monitoring & Evaluation Report on women projects visited in provinces

Achieved None None

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PROGRAMME 2: PROGRESS MADE ON Q2 OUTSTANDING TARGETS

Performance

Indicator Annual Target

2013 / 14

Q3 Target Interventions

and /or

corrective

actions to be

taken

Performance Status Progress

Information

Number of programmes on WEGE Policy coordinated

8 2 Finalisation of the consultations on the WEGE Policy review to be resumed and completed in the next financial year

Not Achieved Focus in Quarter 4 was on supporting the Parliament processing of the WEGE Bill

Finalisation of the consultations on the WEGE Policy review to be resumed and completed in the next financial year

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PROGRAMME 3: CHILDREN’S RIGHTS AND RESPONSIBILITIES (CRR)

The purpose of the Children Rights and Responsibilities Programme is to promote, advocate and monitor the realisation of

children’s rights through Government’s policies and programmes.

The figure below illustrates that out of 10 targets planned for the fourth quarter, Programme 3 (CRR) achieved 9 targets

(90%) and 1 target (10%) was not achieved

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PROGRAMME 3:COMPARISON FOR Q1 & Q2 FOR (CRR)

The figure below illustrates that in the first quarter Programme 3 achieved 4 out of 5 targets planned (80%) in the

second quarter Programme 3 achieved 6 out of 8 targets planned (75%), in the third quarter achieved 6 out of 8

targets planned (75%) and in the fourth Quarter Programme 3 Achieved 9 out of 10 (90%)

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The figure below illustrates that out of the total planned budget projections of R9 541 million, the actual expenditure was

R8 763 million, with an under expenditure of R778 000. Therefore Programme 3 has spent 92% of its planned targets

for the 4th. Quarter

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PROGRAMME 3: CHILDREN’S RIGHTS AND RESPONSIBILITIES




Performance Status


Corrective measures

Number of Municipalities work shopped on Mainstreaming Strategy

2 1 A workshop was held with child ambassadors from Provinces on the 9th and 10th January 2014 capacitating them on children’s rights for mainstreaming purposes

Achieved None None

Number of Social Campaigns on rights of children conducted

3 1 (No Violence against women and children conducted )

Awareness raising campaign on the prevention of violence against children was held on 25th March 2014 in Diepsloot in partnership with SAPS

Achieved None None

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Performance Status


Corrective measures

Number of access to education and ECD programme conducted

2 1 The Awareness raising on ECD campaign was held in Diepsloot

Achieved None None

Number of Children’s Rights Machineries convened

3 1 The National Children’s Right Machinery was hosted on 27-28 March 2014 at Emperors Palace

Achieved None None

Number of capacity development initiated on the realization of children s rights

6 2 Capacity development sessions on the NPAC, M&E Frameworkconducted in the Western Cape and Kwazulu Natal on 6-7 February and 12-13 February 2014

Achieved None None

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Performance Status


Corrective measures

Child Friendly Cities/Communities model launched

Child Friendly Cities/Communities model developed


The Child Friendly Communities Framework refined and will be finalized in the first quarter of 2014/2015 financial year

Not Achieved Deviated due to the intensive consultation and drafting of the Child Friendly Communities Framework

The Child Friendly Communities Framework will be launched during the first quarter of 2014/2015 financial year

M&E Strategy finalized

M&E Strategy finalized

Report on the implementation of the M&E Strategy provided

Report on the implementation of the M&E Strategy produced

Achieved None None

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PROGRAMME 3: CHILDREN’S RIGHTS AND RESPONSIBILITIESPerformance Indicator



Performance Status


Corrective measures

M&E data systems developed

M&E data systems approved

M&E data system piloted

Ulwazi database and indicators piloted and refined with National Departments

The system was demonstrated to the users during the Inter- Departmental meeting held on 05 March 2014 and the Children’s Rights Machinery on 27 March 2014

Achieved None None

Number of status report on key child rights priorities

1 1 One status report in the form of a fact sheet on key child rights priorities was compiled. The report outlines progress made in 2013, what needs to be done better in 2014 and responsibilities of stakeholders

Achieved

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Q Target Description of progress made

Performance Status


Corrective measures

Number of Regional and international periodic reports produced and deposited

2 The AU- ACRWC & UNCRC reports finalized

UN / AU Mock sessions approved

A Mock Session / In -Country Dialogue between Government and Civil Society was approved and conducted during the Children’s Rights Machinery meeting held on 28 March 2014 at Emperor’s Palace, Kempton Park

Achieved None None

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Performance Status

Performance Information


Child Friendly Cities/Communities model developed

Child Friendly Cities/Communities model piloted

The Piloting is planned to take place in the fourth quarter of 2013/14 financial year

Not Achieved The pilot will take place in the next financial year 2014/15

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PROGRAMME 4: RIGHTS OF PEOPLE WITH DISABILITIES

The purpose of the Rights of People with Disabilities programme is to facilitate and report comprehensively on the translation of

national and international Obligations into empowerment and socio-economic development programmes towards the realisation

of the rights of people with disabilities and equalization of opportunities

The figure below illustrate that out of 5 targets planned for the fourth quarter, Programme 4 (RPD) achieved 2 target (40%) and

3 targets (60%) were not achieved

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PROGRAMME 4: COMPARISON FOR Q1 & Q2 FOR (RPD)

The figure below illustrates that in the first quarter, Programme 4 achieved 1 targets out of 3 (33%) in the second quarter

Programme 4 achieved 4 targets out of 6 planned targets (67%), in the third quarter Programme 4 achieved 1 targets out

of 4 planned targets(33%) and in the fourth quarter Programme 4 achieved 2 targets out of 5 (40%)

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The figure below illustrates that out of the total planned budget projections of R13 775 million for the 4 th Quarter , the actual expenditure was R11 070 million, with an under expenditure R2 705 million. Therefore Programme 4 has spent 80% of its budget for the 4th Quarter

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Performance Status


Corrective measures

Number of Disability Rights Campaigns coordinated

5 1 - Not Achieved No capacity Improve capacity by ensuring that appropriate expertise are employed

Transversal Policy and legislation to promote ,protect and uphold the rights of people with disabilities in place

Draft National Disability Policy (NDP) developed

Draft NDP developed

Draft NDRP developed by consolidating information received during consultative period

Achieved None None

Draft Universal Access (UA) Framework finalized

Draft Universal Access (UA) Framework finalised

Draft UA Framework finalized

- Not Achieved Delays in contracting technical expertise by the OHCHR

The project is rolled over to 2014/15 as an integral component of the NDRP

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Performance Status


Corrective measures

Number of transversal projects that mainstream disability considerations supported

6 1 Two engagement meetings were held with UNISA Inclusive Education Department on the development of training material for the Pontsho Disability Care centre in Kgureng for children with intellectual disabilities, caregivers and parents Rolled out training on 12 and 13 March 2014

Achieved None None

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Deviation Reason for Deviation

Corrective measures

Number of Reports on the Status of People with Disabilities published

6 1 The targets is not achieved

Not Achieved Slow response in submission of authorized responses from selected government departments and public entities

A National Disability Rights Machinery meeting was convened from the 5-6 March 2014 to strengthen content for the report and the target will be achieved in the 1st Quarter of the 2014/15 financial year

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Performance Status


Number of transversal projects that mainstream disability considerations supported

6 2Project 1: Mainstreaming Disability Considerations on Comprehensive Rural Development Programmes Sites

Unavailability of Special Schools during October/ November 2013 due to year end exams and school holidays, The targets will be achieved in the 4th Quarter

Not Achieved

Project 2: CSI as Economic Empowerment Vehicle

The model developed at Forest Town will be shared with special schools with similar scholar profiles during the 4th Quarter

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Performance Status


Number of Reports on the Status of People with Disabilities published

6 (2) Status on Adequate Standard of Living for Person with disabilities

Report on the Status of Learners with Disabilities enrolled in special School

The report will be published in the 3rd Quarter

Not Achieved A National Disability Rights Machinery meeting was convened from the 5-6 March 2014 to strengthen content for the report. And the target will be achieved in the 1st Quarter of the 2014/15 financial year

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THANK YOU

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Documents

4 TH QUARTER PERFORMANCE REPORT (JANUARY - MARCH 2014 ) TO THE PORTFOLIO COMMITTEE PRESENTED BY MS VELISWA BADUZA DEPARTMENT OF WOMEN, CHILDREN AND PEOPLE