Ms Veliswa BaduzaActing Director-General

Department of Arts and Culture3 November 2010

Briefing to the Portfolio

Committee on the 2009/10 Annual Report of the

Department of Arts and Culture

Extract from President Zuma’s State of the Nation Address on 3 June 2009

• “Since 1994 we have sought to create a united cohesive society out of our fragmented past. We are called upon to continue this mission of promoting unity in diversity and to develop a shared value system, based on the spirit of community solidarity and a caring society.

• Our shared value system should encourage us to become active citizens in the renewal of our country. We must build a common national identity and patriotism”.

Extract from the Minister’s Budget Vote Speech, 19 June 2009

“Through all these initiatives and our work in arts,

culture and heritage we aim to create a country where

opportunities exist for all our people to expand their

imagination and to use their creativity to create a better

life for all.”

Table of Contents

• Purpose of presentation• General Information • Programme Performance (highlights) • Report of the Audit Committee • Annual Financial Statements (AFS)

• Human Resource Management

2

Purpose of the presentation

• To brief the Portfolio Committee of Arts and Culture on the overall performance of the Department during the 2009/10 financial period.

• To provide an overview of the activities in response to the constitutional and legislative mandate re. policies, programmes and corporate plans.

• To solicit the Portfolio Committee’s inputs on the strategic interventions that may be required to fulfill the constitutional and legislative mandate in order to achieve the vision and mission of the department.

Constitutional Mandate:

The mandate of the department is derived from the Constitution of

the Republic of South Africa, including from the Preamble and

Founding Provisions.

Vision:

To develop and preserve South African culture to

ensure social cohesion and nation building.

Constitutional Mandate and Vision of the DAC

Constitutional Mandate and Vision of the DAC

Mission of the DAC• Develop and promote arts and culture in South Africa and mainstream its

role in social development.

• Develop and promote the official languages of South Africa and enhance the linguistic diversity of the country.

• Improve economic and other development opportunities for South African arts and culture nationally and globally through mutually beneficial partnerships, thereby ensuring the sustainability of the sector.

• Develop and monitor the implementation of policy, legislation and strategic direction for the identification, conservation and promotion of cultural heritage.

• Guide, sustain and develop the archival, heraldic and information resources of the nation to empower citizens through full and open access to these resource.

Legislative mandate and programmes

The constitutional and legislative mandate of the DAC is broad – covering arange of institutions and legislation which serves as a starting point for theformulation of policies, plans and required systems for the proper execution ofthe department’s strategy on a daily basis.

DAC Programmes:

Programme 1: Administration (Corporate Services) Programme 2: Arts and Culture in SocietyProgramme 3: National Language ServicesProgramme 4: Cultural Development and International Co-operationProgramme 5: Heritage PromotionProgramme 6: National Archives, Records, Libraries and Heraldic

Services

Programme 1 Performance:Administration (Corporate Services)

Strategic Objective:To provide overall management and centralized support services to departmentalcore programmes in order to create an enabling environment for the achievementof departmental objectives.

Service delivery achievements: • Social Cohesion Colloquium convened in Durban on 29 & 30 October 2009.

Post Colloquium consultation done with the private sector and NGOs. • Survey on promotion of identity and social cohesion was done in KZN. The

findings were presented at the Social Cohesion Colloquium.• Organisational structure: approved by the Minister of Public Service and

Administration in February 2010. The HR Plan is 85% completed.• Women in senior management: an increase of 2%. • Management of Information Communication Technology (ICT) has improved.

80% of security systems installed, Master system plan 100% completed.• Unqualified Audit Report received during the reporting period. • Most financial management policies were developed and implemented.• Verification of assets was conducted by 31 March 2010, errors were noted.

Programme 1 Performance:Administration….cont.

Service delivery achievements: • Four (4) izimbizo (North West, Free State, Eastern Cape, Mpumalanga)

and one dialogue (Minister Consultation in Gauteng) conducted.• Improved management of Public Entities: 84% of entities received

unqualified Audit reports (i.e. 21/25).• The Cultural Laws Third Amendment Bill was revised following final

consultations as requested by the Minister. The Community Libraries Bill was finalised for submission to Cabinet.

• Twenty Seven (27) planned audits were executed. • Building inspection was done and Certificate of Compliance with electrical

installation received. • 76 out of 154 immovable assets have been assessed and 49% of the

buildings have been valuated.

Strategic Objective: Develop and promote arts and culture in South Africa and mainstream its role insocial development.

Service delivery achievements:• Confederations Cup: cultural programmes successfully implemented. Draft

National Policy Framework for Community Arts Centres approved. National Interim Forum of Community Arts Centres established (September 2009).

• International Federation of Arts Councils and Cultural Agencies (IFACCA) successfully hosted (21–25 September 2009).

• Thirty (30) arts practitioners contracted and placed in eight schools in the Ehlanzeni district, Mpumalanga.

• 2 Bontle Beautification of Public Spaces Programme (BBPSP) implemented in the URP nodal areas, as follows:

– Collaboration with Gauteng Arts and Culture Department in National Youth Service programme at Ibhongo High School (Soweto) and Lepono Primary School (Hammanskraal) and Soshanguve police station;

– Bontle Beautification of Public Spaces Programme was linked to Flying the Flag in Every School Campaign (June 2009).

Programme 2 Performance:Arts and Culture in Society

Programme 2 Performance:Arts and Culture in Society…cont.

Service delivery achievements:• Intergenerational Men’s and Women’s Dialogues were held in the

Free State, Northern Cape, Mpumalanga, Limpopo, North West and KwaZulu-Natal.

• Programmes, celebrating emancipation of women, were hosted: – National Women’s Day successfully hosted as a joint initiative

between the Ministry for Women, Children and People with Disabilities and the KwaZulu-Natal Premier’s Office.

– Intergenerational Women’s Dialogue hosted in KwaZulu-Natal in partnership with the Durban Playhouse.

– International Women’s Day promoted women’s empowerment and gender equality at the SADC Women in Theatre and Dance Festival, hosted by the Southern Africa Theatre Initiative (9-13 March 2010).

Programme 3 Performance:National Language Services

Strategic Objective :Develop and promote the official languages of South Africaand enhance the linguistic diversity of the country.

Service delivery achievements: • One hundred and two (102) bursaries were awarded to

students enrolling for language profession.• Web page developed for assisting provinces in developing

Provincial Language Policy (PLP). Mpumalanga concluded provincial consultations on language policy and Northern Cape developed draft PLP.

Programme 3 Performance:National Language Services … cont’d

Translation and Editing Section

Documents in excess of 1000 were handled, varying from international cooperation agreements, legislation and general correspondence.

Human Language Technologies

First phase of the development of a multilingual telephone-based information system to support service delivery was completed. Implementation plan and budget developed for the establishment of a virtual Centre for Human Language Technologies.

Terminology Coordination Section Developed the multilingual Soccer Terminology for the 2010

Soccer World Cup.

• Terminology list disseminated electronically to soccer commentators for

SABC radio and TV, soccer fans and linguists.

Programme 4 Performance:Cultural Development & International Co-operation

Strategic objective :• Improve economic and other development opportunities for South African arts

and culture, nationally and globally, through mutually beneficial partnerships thereby ensuring the sustainability of the sector.

Service delivery achievements:• Draft discussion document for formulation of policy framework for creative

industries sector was developed. • Minister led a delegation of key music industry players and various musicians

to MIDEM 2010 in France, where South Africa was chosen as Country of Honour.

• New cultural agreements were signed with Jamaica, Qatar, Ghana and the Democratic Republic of Congo.

Programme 4 Performance:Cultural Development & International Co-operation cont’d:

• SA successfully participated in the African Union’s 2nd Pan African Cultural Festival, held in Algeria for the first time in 40 years. The festival is in line with the AU’s endeavour to harmonize and coordinate cultural programmes and activities of AU countries as per the Algiers declaration agreed to during the 2nd Session of the Conference of AU Ministers of Culture.

• DAC supported the Southern African Theatre Initiative to host a one-week series of events with women from SADC countries, celebrating women’s creativity in theatre and dance.

Programme 5 Performance:Heritage Promotion

Strategic Objective : Develop and monitor the implementation of policy, legislation and strategic direction for identifying, conservation and promoting cultural heritage.

Service delivery achievements:• DAC and Limpopo provincial government successfully hosted National

Heritage Day (24 September 2009) in the greater Sekhukhune municipality.

• The design of the Sarah Bartmann Centre of Remembrance was finished.

• Freedom Park Council was inaugurated by the Minister (29 June 2009). • Policy on South African Geographical Names Changes is being

implemented. Seventy five (75) Geographical names were approved. • Draft National Digitization Policy completed.

Programme 5 Performance: Heritage Promotion cont’d• Inductions & performance workshops were held with the new National

Museum & Natal Museum councils in May-June 2009

• In June 2009 the 21 Member World Heritage Committee accepted the Robben Island World Heritage Site Progress Report & noted with appreciation the South African government’s support to the conservation & management of the site

• Minister launched the Underwater Cultural Heritage Educational Programme with learners from 9 provinces in Simons Town on 16 October 2009

• A draft national policy on living heritage, as well as another draft of the underwater cultural heritage policy, were completed. Skills audits in the heritage sector, as well as a headcount of heritage professionals, were concluded.   

Programme 5 Performance:Heritage Promotion …..cont’d

• In February 2010 the Minister appointed the Robben Island Museum & World Heritage Site council, submitted the names to Cabinet for endorsement & the Council was inaugurated in March 2010

• Transformation and standardisation of geographical names is continuing, in the period under review seventy five (75) Geographical names were approved.

• Networking function to introduce the African World Heritage Fund to the diplomatic corps in South Africa hosted by the Minister on 12 November 2009

• Minister signed a Memorandum of Understanding with UNESCO to include the African World Heritage Fund, based in South Africa, as a Category 2 Centre of that UN body.

Programme 6 Performance:National Archives, Records, Libraries

and Heraldic ServiceStrategic Objective:

Guide, sustain and develop the archival and information resources of South Africa to

empower citizens through full and open access to these resources.

Service delivery achievements:

• Convened and supported the 6th Annual Oral History Conference in collaboration with Oral History Association of South Africa (13-16 October 2009).

• Archives and Heraldry Week (18-22 May 2009): attended by 22 schools.

• 43 Designs and registered heraldic representations were completed by March 2010.

• Seven (7) new community libraries were built. Two libraries will be completed in the new financial year. Forty three (43) libraries were upgraded nationally.

• Fly the Flag campaign: Twenty one thousand and fifty (21 050) flags distributed.

DAC Performance:Voted Funds and Actual Expenditure

Appropriation

R’000

Adjusted appropriation

R’000

Final appropriation

R’000

Actual expenditure

R’000

Over/(under) expenditure

R’000

1. Administration 144 059 163 396 162 850 -546 (0%)

2. Arts and Culture in Society

393 788 393 654 380 615 -13 039 (3 %)

3. National Language Service

93 319 86 762 85 918 -844 (1%)

4. Cultural Development and International Co-operation, Investing in Culture

93 319 199 637 158 571 -41 066 (21%)

5. Heritage Promotion 214 083 1 225 964 874 282 -351 682 (29%)

6. National Archives, Records, Libraries and Heraldic Services

1 218 850 562 697 562 695 -2 (0%)

TOTAL 2 632 110 2 632 110 2 224 931 -407 179 (15%)

Major areas of underspending

The total underspending for the Department as per the AppropriationStatement as at the end of March 2010 amounted to R407 179 million

• Capital Works budget: R351,679 million

• Investing in Culture: R41,060 million

• 2010 FIFA World Cup: R12,883 million

• Machinery and Equipment: R1,535 million

Report of Audit Committee

• Department operated on the approved Strategic Plan for 1 April 2009- March 2012.

• Both the Audit Committee and Internal Audit unit were in place and fully effective. Six (6) Audit Committee meetings were held in the period under review.

• Audit Committee operates in accordance with approved and written Terms of Engagement.

• The Audit Committee is satisfied with the quality of the quarterly reports. Issues raised by Auditor-General were acted upon.

• The Audit Committee reviewed and discussed the Annual Financial Statements with the Auditor-General and Accounting Officer and concur and accepts conclusion thereof.

Report of Auditor-General

Opinion• Unqualified Audit Report

Attention has been drawn to the following:• Preparation of the financial statements in accordance with

modified cash basis of accounting determined by National Treasury.

• Irregular expenditure of previous years.• Unaudited supplementary schedules.• Underspending of the allocated budget.• Presentation of the reported performance information

(predetermined objectives).

Human Resource Management (HRM)

• HRM plan: 90% completed; • Staff complement (March 2010): four hundred and ninety four (494); • Number of posts as per old structure: six hundred and seventy five

(675);• Vacancy rate: 26.8%;• Key elements of the Employee Health and Wellness Programmes:

– Management of HIV and AIDS– Loss and Trauma– Disability– Holistic Health and Wellness Programmes

• Employees trained according to their Personal Development Plans(PDPs)

• HR policies: 89% were developed and/or reviewed and 68% approved.• Employment Equity report was submitted to Department of Labour in

December 2009.

HR StatisticsEmployee Distribution Per Race and Gender

African Male37.6%

African Female42.7%

White Female9.1%

White Male4.9%

Coloured Male0.8%

Indian Male0.4%

Coloured Female3.5%

Indian Female1.0% African Male

Coloured Male

Indian Male

White Male

African Female

Coloured Female

Indian Female

White Female

2.8

30.6

1.450

1.4

11.12.8

0 5 10 15 20 25 30 35 40 45 50

Death, Permanent

Resignation, Permanent

Resignation, Temporary

Expiry of contract, Permanent

Transfers to other Public Service Departments

Dismissal-misconduct, Permanent

Retirement, Permanent

Reasons for Terminations: Percentage per reason

Series1

Vacancy Rate Per Programme

Admin, Permanent12% Arts and Culture in

Society, Permanent15%

Cult Devel Internat Cooper, Permanent

15%Heritage Promotion,

Permanent26%

Nat Arch Rec Meta Heral, Permanent

17%

National Language Service, Permanent

15%

Admin, Permanent

Arts and Culture in Society, Permanent

Cult Devel Internat Cooper, Permanent

Heritage Promotion, Permanent

Nat Arch Rec Meta Heral, Permanent

National Language Service, Permanent

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Misconduct and Disciplinary Hearings

PUBLIC ENTITIES

Audit Outcomes: 2009/10

PUBLIC ENTITIES: AUDIT REPORTS: 2009/10

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Disclaimer Adverse Qualified Emphasisof Matter

Clean Total

Audit Reports per Public Entity

Type

Qualified• Robben Island Museum• Afrikaanse Taalmuseum• PACOFS• National Arts Council

Type: Emphasis Of Matter and Other

• South African Heritage Resources Agency• National Museum• Freedom Park• SA Library for the Blind• National English Literary Museum• Windybrow• IZIKO Museums of Cape Town• Nelson Mandela Museum• Luthuli Museum• National Heritage Council• Ditsong Museum• State Theatre• War Museum of the Boer Republics• Playhouse• National Library

Type: Clean Audit Reports

• Artscape• Natal Museum• NFVF• Msunduzi Museum • Market Theatre• William Humphreys Art Gallery

Issues most reported on

• Performance Management/Strategic Planning/Predetermined Objectives

• Transversal material misstatements on Annual Financial Statements

Improvement/Intervention Strategy

• CEOs to provide Audit Outcomes Improvement Strategy by 31 October 2010 (Not only on Audit Report issues but also on Audit Management Letter issues)

• Quarterly update of the Strategy

• Applicable Public Entities to provide details of Fruitless and Wasteful expenditure and Irregular Expenditure by 31 October 2010 for consideration for condonement by the National Treasury

• Workshop by the Department on Performance Management and compilation of Annual Financial Statements to be hosted by the Office of the Auditor General

• Visits to PACOFS and Afrikaanse Taalmuseum to improve situation

The DAC will improve its services through, amongst others, thefollowing:

• Full implementation of the approved Organizational Structure; • Enhancing corporate governance between DAC and its public

entities and provincial counterparts; • Improved corporate planning, implementation, budgeting and

reporting; • Development and implementation of monitoring and evaluation

systems in order to distinguish between programme, policies success and failures;

• Complete reduction of risks hampering the progress of department;

• Development and implementation of Retention Policy.• Proper record keeping.

Conclusion

ThankThankYouYou