Put First Things First

Delivered by: Leela Ram, Arun, Megha and BidyutAdopted from: Book by Stephen R Covey

Habit 3 ... a demonstration.

Habit 3 ... a demonstration.

Principles of Personal Management

Living is primarily a function of our independent will, our self-discipline, our integrity, and commitment—not to short-term goals and schedules or to the impulse of the moment, but to the correct principles and our own deepest values, which give meaning and context to our goals, our schedules, and our lives. Organize and execute around priorities.

Put First Things First

Short term & Long term goals

• What is the most productive thing that you can be doing with your time right now?

• What can you do in the next 10 minutes?• What can you do today?• What can you do this week?• What can you do this month?• What can you do this year?• What can you do in the next 10 years?

Not enough time to get it all done!

• Habit 3 – helps you plan on how to put those things first– Will power- the strength to say “yes” to your most

important things– Won’t power- the strength to say “no” to less

important things and to peer pressure

What is Important?/ What is Urgent?

• Important - Activities that contribute to your mission and goals– Tests, exercise, relationships, work, projects

• Urgent-Pressing things, in-your-face-things, activities that demand immediate attention– Phone calls, interruptions, a test tomorrow, car

breaks down

Packing More into Your Life

• When you pack for a trip, if you are more organized then you can fit more into your suitcase

• To get more organized in your life to fit more in, you can use the Time Quadrant Model which divides things into important and urgent categories

The Time Management MatrixNot UrgentUrgent

No

t Im

po

rtan

tIm

po

rtan

t

•Exam tomorrow•Friend gets injured•Late for work/class•Project due today

•Planning, goal setting•Paper due in a week•Exercise•Relationships/relaxation

•Unimportant phone calls•Interruptions•Other people’s small problems

•Too much TV•Endless phone calls•Excessive computer games•Retail therapy•Other time wasters

4 Time QuadrantsUrgent

Imp

ort

ant

I The ProcrastinatorStressBurnoutCrisis managementAlways putting out fires

III The Yes-manShort-term focusCrisis managementReputation-chameleon type characterSee goals and plans as worthlessFeel victimized, out of controlShallow or broken relationships

IV The SlackerTotal irresponsibilityFired from jobsDependent on others or institutions for basics

II The VisionaryVision, perspectiveBalanceDisciplineControlFew crises

No

t Im

po

rtan

tNot Urgent

Quadrant 1 – The Procrastinator

• There will always be Q1 things that we can’t control– Last minute meeting– Illness

• By putting things off, like volunteering until the last couple of weeks, people become a “stress case”

• Spending too much of your time here causes– Stress and anxiety– Burnout– Mediocre performance

Quadrant 3 – The Yes-Man

• People who spend a lot of time in this quadrant attend to matters that are urgent and may seem important, but are not. For example, a ringing phone. This quadrant is also full of things that are important to other people, but are not important to you

• Results of spending too much time here– Being a people pleaser– Lack of discipline– Feeling like a doormat for others to wipe their feet on

Quadrant 4 -The Slacker

• This is the category of waste and excess. There is nothing here that is urgent or important

• What appears to be relaxation or renewal turns into wasted time

• The results of Q4 are– Lack of responsibility– Guilt

Quadrant 2- The Prioritizer

• The quadrant of excellence• The place where you want to spend the most time• This person plans ahead for doing first things first• Results of spending time here are

– Control of your life– Balance– High performance

Where do you spend most of your time?

• We all spend time in all the quadrants, but the goal should be to increase the time spent in Q2

• Shrink Q1 by procrastinating less• Say no to Q3 activities• Cut down on Q4, slacker activities

Fourth Generation Time Management

• Notes and checklists• Calendars and appointment books• Daily planning, prioritizing, and goal setting

Fourth Generation Time Management

• Encompasses the best of Generations 1, 2, and 3, but moves far beyond

• It implements that will power us to move into Quad-II, to become principle-centric & manage ourselves to do what is truly most important.

Quadrant – IITools

• Coherence• Balance• Focus• “People” dimension• Flexibility• Portability

Becoming a Q – IISelf -Manager

• Identifying roles• Setting roles• Scheduling• Daily Adapting

Plan Weekly

• Take 15 minutes each week to plan your week. Not daily, not monthly

• Step 1– What are the most important things I need to do

this week? Limit the number to no more than 10– These are the big rocks– Look at each role you fulfill eg student, friend,

family member, employee, individual, teammate

Weekly Plan

• Step 2 – Block out time for your big rocks

• By seeing the important things listed, you can then plan when you will do them – Study for that test on Thursday– Go to volunteer– Get birthday present

Weekly Plan

• Step 3 – Schedule Everything else– Fill in day with the little to-dos like daily tasks

(take out garbage), appointments

Adapt Daily

• Things may come up or your plan didn’t go quite like you thought it would.

• Even if you don’t accomplish everything you set out to, you probably accomplished more than if you had not planned at all

Delegation

• Gofer Delegation

• Stewardship Delegation

H3. First things first You run the program

H2. End in mind write the program

H1. Be proactive – you are the programmer

Private Victory

THANK YOU !!!!

The 7 Habits7

Sharpen saw

Independence

Interdependence

PUBLICVICTORY

Think win-win4

Understand5

Synergize6

Dependence

1Be Proactive

PRIVATEVICTORY 2

End in mind

31st things 1st