3201 SCHERER DRIVE, ST. PETERSBURG, FL 33716 ......PINELLAS SUNCOAST TRANSIT AUTHORITY 3201 SCHERER DRIVE, ST. PETERSBURG, FL 33716 727.540.1800 FAX 727.540.1913 BOARD OF DIRECTORS

PINELLAS SUNCOAST TRANSIT AUTHORITY3201 SCHERER DRIVE, ST. PETERSBURG, FL 33716

WWW.PSTA.NET 727.540.1800 FAX 727.540.1913

BOARD OF DIRECTORS MEETINGAGENDA – MAY 23, 2018; 9:00 AM

PSTA HEADQUARTERS

1 CALL TO ORDER 1.A Meeting Notice/Public Comments

Meeting Notice/Public Comments

2 PUBLIC COMMENT: The Public Comment agenda item presents an opportunity forindividuals to provide input on items that do not appear on the agenda. The public willalso be allowed to speak on any consent agenda item, other than ministerial items, suchas the approval of the Board's minutes, during the Public Comment section of the agenda.Each speaker will be asked to complete a green comment card, which will be given to theChairperson by PSTA's General Counsel. Speakers will be recognized in the order inwhich cards are received.

3 AWARDS AND RECOGNITION 3.A Recognize Retiring Employee, Stephanie Overton - Debbie Leous

Stephanie Overton Summary

4 PRESENTATION 4.A APTA International Bus Roadeo & Conference Recap - Jeff Thompson

5 COMMITTEE UPDATES 5.A Transit Riders Advisory Committee Update - Gloria Lepik-Corrigan

5.B Local Coordinating Board Update - Brian Scott

5.C Forward Pinellas Update - Janet Long

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http://www.PSTA.net

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/188096/MEETING_NOTICE-PUBLIC_COMMENTS_VERBIAGE_FOR_PACKET.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/192211/Stephanie_Overton_Summary.pdf

5.D Tampa Bay Area Regional Transportation Authority Update - Janet Long

6 CONSENT AGENDA 6.A Approve April 25, 2018 Minutes

Meeting Minutes

6.B Settlement Authority Request - Diane RandallSettlement Summary

6.C Lease Termination – Oldsmar Park & Ride - Debbie LeousOldsmar Park n Ride SummaryResolution 18-05

6.D General Services Consultant - Cassandra BorchersGeneral Services Consultant Summary

6.E Desktop Hardware - Andy Guertin/Al BurnsDesktop Hardware Summary

7 ACTION ITEMS 7.A Program of Projects - Debbie Leous

Program of Projects SummaryProgram of Projects ListResolution 18-04Program of Projects PowerPoint

7.B Committee Appointments - Brad MillerCommittee Appointments SummaryPSTA Board Committee Assignments

8 INFORMATION ITEMS 8.A Performance Scorecard Update - Trish Collins

Performance Scorecard SummaryQuarter 2 ScorecardPerformance Scorecard Q2 PowerPoint

8.B Modern Transit Campaign Results - Cyndi Raskin-SchmittModern Transit SummaryModern Transit PowerPoint

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/188097/APR_2018_BOARD_MINUTES.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/189996/Settlement_Summary.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/189997/Oldsmar_Park_n_Ride_Summary.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/189993/Resolution_18-05.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/191463/General_Services_Consultant_Summary.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/191681/Desktop_Hardware_Summary.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/190008/Program_of_Projects_Summary.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/190009/Program_of_Projects_List.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/190010/Resolution_18-04.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/191461/Program_of_Projects_PowerPoint.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/186788/Committee_Appointments_Summary.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/191657/PSTA_Board_Committee_Assignments_May_23_2018.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/190012/Performance_Scorecard_Summary.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/190013/20180516134027.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/191901/Performance_Scorecard_Q2_Presentation_to_PSTA_Board_R.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/190015/Modern_Transit_Summary.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/190018/Modern_Transit_PowerPoint.pdf

8.C Funding for Transit Investments - Cassandra BorchersFunding for Transit SummaryTourism Focused Transit ProjectsPinellas Rapid Transit Funding Proposal

9 REPORTS AND CORRESPONDENCE 9.A Performance Updates - Brad Miller

Performance UpdatesOperating Statistics

9.B Capital Projects - Brad MillerCapital Projects Report

10 FUTURE MEETING SUBJECTS 10.A Future Meeting Subjects

Future Meeting Subjects

11 OTHER BUSINESS

12 BOARD MEMBER COMMENTS

13 ADJOURNMENT

NEXT MEETING IS JUNE 27, 2018 AT 9:00 AM

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/190019/Funding_for_Transit_Summary.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/190780/Tourism_Focused_Transit_Projects.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/190781/Pinellas_Rapid_Transit_Funding_Proposal.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/191729/April_Updates.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/199586/Operating_Statistics.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/190022/Capital_Projects_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/192005/FUTURE_MEETING_SUBJECTS_R_5-23-18.pdf

MEETING NOTICE

The regular monthly meeting of the Pinellas Suncoast Transit Authority (PSTA) Board of Directors will be held on Wednesday, May 23, 2018, at 9:00 AM, in the Board Room at PSTA Headquarters, 3201 Scherer Drive, St. Petersburg. Any last minute postponement of the meeting will result in another scheduled meeting to be held at least two days after the postponed meeting. A full Board Report package will be available for public viewing at PSTA Headquarters and on PSTA’s websiteprior to the meeting. Materials printed in large type for the visually impaired can be made available by calling 727-540-1898 at least two days prior to the Board Meeting. Special listening devices are available for the hearing impaired and can be reserved by calling 727-540-1898. An interpreter for the hearing impaired can be scheduled with one week advance notice.

Public Comment - Items Not on the Agenda: The Public Comment agenda item presents an opportunity for individuals to provide input on items that do not appear on the agenda. Each speaker will be asked to complete a green comment card, which will be given to the Chairperson by PSTA’s General Counsel. Speakers will be recognized in the order in which cards are received.

Public Comment - Items on the Agenda: After staff presentations on agenda items pertaining to Action Items, the Chairperson will ask for public comment, to be followed by Board comments/action. The public will be allowed to speak on any consent agenda item, other than ceremonial and ministerial items, such as the approval of the Board's minutes, during the Public Comment section of the agenda. Comments on Action Items and Consent Agenda Items must be limited to the specific agenda items. Each speaker will be asked to complete a green comment card, which will be given to the Chairperson by PSTA’s General Counsel. Speakers will be recognized in the order in which cards are received.

Public Comment - Time Limits: Public comment is limited to three minutes per individual speaker, unless the Board grants additional time. A group can designate a spokesperson by completing the appropriate form and presenting it to staff. The spokesperson can then speak on behalf of the group, addressing the Board for three minutes for each member of the group present in the audience who waives his/her right to speak, up to a maximum of ten minutes.

Public Comment - Guidelines: Upon recognition by the Chairperson, individuals addressing the Board shall approach the podium and give his/her name in an audible tone of voice. Each speaker shall not comment more than once on the same agenda item, at the same meeting, unless the Board grants an exception. All remarks should be addressed to the Board as a body, and not to any member thereof. No person other than members of the Board and the person having the floor shall be permitted to enter into any discussion. Questions shall not be asked to individual Board members except through the Chairperson. Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous while addressing the Board, may be requested to leave the meeting and may be barred from further attendance at that meeting.

If any person decides to appeal any decision made by the Board of Directors with respect to any matterconsidered at this meeting, he/she will need a record of the proceedings, and that, for such purposes, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 4

AWARDS AND RECOGNITION

Recognizing Retiring Employee, Stephanie Overton

Action: Information Item

Staff Resource: Debbie Leous, Chief Financial OfficerMichael Hanson, Director of Finance

Background:

Stephanie Overton, Administrative Assistant, is retiring from PSTA.

Stephanie began her career with PSTA on November 7, 1983, contributing more than 34 years of service to the organization.

She began her career as an Information and Phone Clerk in the Marketing Department and has held various roles throughout her career in the Marketing, Finance and Maintenance Divisions.

Please join us in congratulating Stephanie on her many years of great service to PSTA.

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PINELLAS SUNCOAST TRANSIT AUTHORITY

3201 SCHERER DRIVE, ST. PETERSBURG, FL 33716

WWW.PSTA.NET 727.540.1800 FAX 727.540.1913

BOARD MEETING MINUTES

APRIL 25, 2018

Chairperson Janet Long called the April 25, 2018 Board meeting to order at 9:02 AM.

Members present: Janet Long, Chairperson; Joe Barkley, Vice‐Chairperson; Pat Gerard,

Secretary/Treasurer; Richard Bennett, Doreen Caudell, Dave Eggers, Patricia Johnson,

Darden Rice, Brian Scott, Josh Shulman, John Tornga, and Lisa Wheeler‐Bowman.

Members absent: David Banther, Samantha Fenger, and Charlie Justice. Also present:

Brad Miller, CEO; Alan Zimmet, PSTA General Counsel; PSTA staff members, and

members of the public.

PUBLIC COMMENT

Rick Ebelke, Clearwater resident, indicated that he has been a rider on the 300X for ten

years. He stated his concerns about the 300X making a stop at the Tampa International

Airport (TIA). He believes this would add 30‐45 minutes to the commute. Mr. Ebelke

suggested waiting until PSTA can afford to have a dedicated route to the airport. Mr.

Miller addressed his comments.

Tony Love, CEO of St. Petersburg Housing Authority, mentioned an easement agreement

related to installing a shelter at his location. He also spoke of the Route 444 elimination

and surveys that he conducted. He stated his concerns about the half‐mile walk that his

clients have to navigate from the Route 74. Mr. Miller and Board members responded to

his concerns.

Michelle Ligon, St. Petersburg resident, also voiced her concerns about the elimination of

Route 444 to the St. Petersburg Housing Authority and asked for collaboration in finding a

solution.

[Ms. Caudell entered the meeting at 9:33 AM.]

Sharon Calvert, Tierra Verde resident, spoke about the proposed alignment of the Central

Avenue Bus Rapid Transit (BRT) and PSTA’s application to the Federal Transit

Administration (FTA).

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Grace Thompson, St. Petersburg resident, talked about homelessness, as well as her

hardship to get to work and back when the buses do not run early enough in the morning

nor late enough at night.

Chairperson Long welcomed new Board member Doreen Caudell to the meeting.

Ms. Caudell is replacing Bill Jonson as Clearwater’s appointee. Her term will end on

September 30, 2018.

PRESENTATION

Legislative Session Recap – Natalie King, RSA Consulting, provided highlights of the State

Legislative session and Harry Glenn and Steve Palmer, Van Scoyoc, provided information

on the Federal Legislation. Ms. King outlined PSTA’s 2018 priorities and how they fared

in the Legislative session. Mr. Glenn talked about the trips to Washington D.C. and

Mr. Palmer spoke about final fiscal year 2018 funding. They also provided an update

on the Central Avenue BRT project and the Lo‐No Emission funding. Questions were

raised about grant money and Tourist Development Council (TDC) funding. Ms. King

said she will forward specific information on the TDC funding to the Board members.

AWARDS AND RECOGNITION

Recognize Retiring Employee, Joe Yacone – Jeff Thompson, Director of Transportation,

recognized Mr. Yacone for his 33 years of service to the Authority.

COMMITTEE UPDATES

Transit Riders Advisory Committee (TRAC) Update – Gloria Lepik‐Corrigan,

Committee Chair, provided an update from the April 17th TRAC meeting.

Forward Pinellas – Chairperson Long reported on the Forward Pinellas Board meeting

that took place on April 11th.

Tampa Bay Area Regional Transit Authority (TBARTA) Update – Chairperson Long

reported on the March 23rd meeting.

CONSENT AGENDA

Ms. Gerard made a motion, seconded by Mr. Tornga, to approve the Consent Agenda.

Mr. Zimmet read Resolution #18‐03 by title. The Board unanimously approved the

DRAFT

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Consent Agenda which included the approval of the March 21, 2018 Board meeting

minutes, the wheelchair ramp replacement contract, the Risk Information Management

System contract, as well as the Resolution for the Mobility Enhancement Grant.

ACTION ITEMS

Electric Bus Purchase – Henry Lukasik, Director of Maintenance, provided an update on

the status of the two electric buses on order. He said in June 2017, PSTA applied for a

grant under the Federal Transit Administration’s (FTA) Low or No Emission Program and

was successful in being awarded $1,000,000. In addition, PSTA will contribute $1,000,000

from the Capital budget. Mr. Lukasik also mentioned a trip to BYD to inspect the electric

buses currently in production and explained the timeline to deployment in October. He

indicated that staff is asking for approval of a contract with BYD Motors, Inc. for the

purchase of two 35’, all electric/zero emission, low floor buses and two depot chargers.

The Board had questions regarding the annual bus purchases and the route where these

would be used. After Mr. Lukasik and Mr. Miller addressed their questions, Ms. Gerard

made a motion, seconded by Ms. Rice, to approve the contract with BYD Motors, Inc.

There were no public comments. Motion passed unanimously.

INFORMATION ITEMS

[Ms. Gerard left the meeting at 10:27 AM and did not return.]

Benchmarking Update – Mr. Miller gave a presentation on the American Bus

Benchmarking Group’s (ABBG) data analysis and reviewed PSTA’s results from 2016.

[Ms. Caudell left the meeting at 10:34 AM and did not return.]

REPORTS AND CORRESPONDENCE

Performance Updates – The information was included in the packet.

PSTA Contracts – The report was included in the packet.

FUTURE MEETING SUBJECTS

The Board was provided with a list of upcoming meeting subjects. Mr. Miller

congratulated the Finance Department for once again receiving the Distinguished

Budget Presentation Award from the Government Finance Officers Association (GFOA)

for its Comprehensive Annual Financial Report (CAFR). He also mentioned major

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upcoming events including the International Bus Roadeo and American Public

Transportation Association (APTA) Bus and Paratransit Conference beginning May 6th.

He invited the Board members to the kick‐off event on May 7th. Mr. Miller also

mentioned that there will be a BAE Systems prototype bus at PSTA on May 2nd.

OTHER BUSINESS

Mr. Eggers suggested adding a history of ridership on the performance updates as well

as a historic trend on ridership from the Benchmarking group. Mr. Barkley encouraged

Mr. Glenn and Mr. Palmer to inform Congress about PSTA’s innovative initiatives,

especially possibly using the buses in emergencies for generators. Ms. Johnson pointed

out that PSTA is the Transportation Disadvantaged (TD) champions in Florida.

Mr. Scott talked about the 300X issues and concerns from riders about adding the TIA

stop.

BOARD MEMBER COMMENTS

Mr. Tornga spoke about ridership and the Benchmarking data.

Ms. Johnson would like to see what affects our ridership, such as gas prices going up.

Ms. Rice congratulated Mr. Yacone on his retirement. She said the Legislative update

was very exciting.

Mr. Barkley congratulated the Finance Department on the award for the CAFR.

Mr. Shulman congratulated the Transit Riders Advisory Committee (TRAC) on the

creation of the Gold Star Transit Award.

Mr. Bennett spoke about the Route 444 and a shelter at the St. Petersburg Housing

Authority.

ADJOURNMENT

There being no further business, Chairperson Long adjourned the meeting at

11:57 AM. The next meeting is scheduled for May 23rd at 9:00 AM.

______________________

Chairperson

DRAFT

9

CONSENT AGENDA

Authority to Settle with Timothy Miller

Action: Approve Settlement Authority of $40,000.

Staff Resource: Diane Randall, Director of RiskManagement

Background:

This claim arises from a motor vehicle accident at an intersection. The PSTA bus entered the intersection on a red light and collided with Mr. Miller’s vehicle.

His injuries include neck, mid back, low back, left shoulder, left arm and right elbow. Surgery has been recommended for the right elbow. The Plaintiff’s out of pocket medical expenses are currently just under $30,000 without the surgery.

A Proposal for Settlement has been filed by the Plaintiff in the amount of $40,000.00.

Staff is requesting settlement authority of $40,000 to accept the Proposal for Settlement and resolve the claim without further litigation.

Fiscal Impact:

The $40,000 is within the established claim reserves.

Recommendation:

Approve settlement with Timothy Miller for $40,000.

10

CONSENT AGENDA

Oldsmar Park & Ride Lease Agreement

Action: Approve the Termination of the Oldsmar Park & Ride Lease Agreement andAdopt Resolution 18-05

Staff Resource: Pam Reitz, Manager of Contracts and Grants Deborah C. Leous, Chief Financial Officer

Background:

As part of the Tri-County Transit Initiative, PSTA entered into a lease agreement with The Florida Department of Transportation (FDOT) for a PARK & Ride location on SR 580 in Oldsmar.

The Tri-County Transit Initiative was started to provide express (limited stops) bus transportation for low-income individuals, from the three Tampa Bay surrounding counties, to the Oldsmar industrial Tri-County area.

The Oldsmar park & ride lot was opened in late 2001 and was served by PSTA’s route 67, HART’s route 11, and Pasco County’s route 50X.

Despite aggressive marketing attempts and coordination with the Oldsmar Chamber of Commerce, the Pasco County Economic Development Council, PSTA, Hillsborough Area Regional Transit (HART), and employment centers, in order to establish needs, requirements and strategies, this route has failed to produce any significant ridership.

Due to insufficient ridership the routes were discontinued and the park & ride lot was closed in early 2004.

Fiscal Impact:

There is no fiscal impact. The Oldsmar Park & Ride lease agreement is for zero dollars per year.

Recommendation:

Approve terminating the Oldsmar Park & Ride lease agreement and adopt Resolution #18-05.

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RESOLUTION #18‐05

A RESOLUTION OF THE PINELLAS SUNCOAST TRANSIT

AUTHORITY AUTHORIZING THE CHIEF EXECUTIVE

OFFICER TO TERMINATE A LEASE AGREEMENT BETWEEN

THE STATE OF FLORIDA DEPARTMENT OF

TRANSPORTATION AND THE PINELLAS SUNCOAST

TRANIST AUTHORITY FOR A PARK AND RIDE LOT IN

OLDSMAR, FLORIDA

WHEREAS, the State of Florida Department of Transportation and the Pinellas Suncoast

Transit Authority (PSTA) entered a Lease Agreement for a park and ride lot in Oldsmar,

Florida on September 25, 2000 (Lease Agreement); and

WHEREAS, PSTA is no longer using the park and ride lot, which is located on SR 580 just

west of Commerce Boulevard in Oldsmar; and

WHEREAS, PSTA does not foresee having any need for the park and ride lot prior to the

expiration of the Lease Agreement on July 31, 2020; and

WHEREAS, paragraph 9(a) of the Lease Agreement allows PSTA to terminate the Lease

Agreement without cause with 90 days’ notice; and

WHEREAS, PSTA wishes to exercise its right to terminate the Lease Agreement.

NOW, THEREFORE, BE IT RESOLVED BY THE PINELLAS SUNCOAST TRANSIT

AUTHORITY:

1. That the Chief Executive Officer is authorized to provide notice of

termination of the Lease Agreement on behalf of PSTA pursuant to

paragraph 9(a) of the Lease Agreement, and take other action necessary to

terminate the Lease Agreement.

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ATTEST: PINELLAS SUNCOAST TRANSIT AUTHORITY

PINELLAS COUNTY, FLORIDA

__________________________ ___________________________________

Pat Gerard Janet C. Long

Secretary/Treasurer Chairperson

DATE: May 23, 2018 APPROVED AS TO FORM

___________________________________

Alan S. Zimmet

General Counsel

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CONSENT AGENDA

General Service Consultant Selection

Action: Approve the Award of a Task‐Work Order Based General ServicesContract to AECOM Technical Services, Inc., HNTB, and WSP USA, Inc. for a Period of Three Years with Two One‐ Year Options with a Not to Exceed Value of $2 Million Each and Authorize the CEO to Exercise the Two One-Year Options.

Staff Resource: Cassandra Borchers, CDOAl Burns, Director of Procurement

Background:

In seeking a new general services consultant, it was determined that the expectations of a general consultant procurement should maximize flexibility and ensure high levels of customer service through:

o A task –work order based contracto Services to all sectors of the agencyo Comprehensive, multi‐disciplinary teams

In February 2018, PSTA released a Request For Qualifications (RFQ) soliciting General Services Consultants, to augment staff capabilities in the general areas of planning, service development, environmental clearance, architecture, engineering, and construction management assistance.

The RFQ was posted on PSTA’s website, DemandStar, and direct notice was sent to approximately 33 firms.

On March 21st, six proposals were received. Evaluation criteria included:

o Key Personnel (400 points)

o Firm Experience and Expertise (300 Points), plus Unique Concepts/Innovative Items (200 points)

o Quality and Project Controls (100 Points).

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The evaluation committee was comprised of PSTA, HART, and Forward Pinellas employees. The Evaluation committee ranked the proposals in the following order:

AECOM HNTB LEMA Robert R Wedding

Stantec WSP

TOTAL TECH SCORE (Max Score 1000 Points) 864 849 225 316 744 856

TOTALS (Tech = 1000 Points Max) 864 849 225 316 744 856

RANKINGS 1 3 6 5 4 2

The Evaluation Committee recommended that PSTA request consultant rate schedulesfrom the top three ranked firms. Rate schedules were received on April 27th. Staffreviewed and discussed the schedules.

AECOM, WSP, and HNTB have active business licenses and able to conduct business in the State of Florida. There were no exclusions on SAM.gov and it was determined that AECOM, WSP, and HNTB has the capacity to perform the work and are, therefore, eligible for award.

Fiscal Impact:

All task work orders will continue to be subject to available budget and be required to have Board approval for amounts exceeding $100,000 as per current PSTA policy.

Recommendation:

Approve the award of a task-work order based General Services Contract to AECOM Technical Services, Inc., HNTB, and WSP USA, Inc., for a period of three years with two one-year options with a not to exceed value of $2 million each and authorize the CEO to exercise the two one-year options.

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ACTION ITEMS

Desktop Hardware

Action: Approve a Contract with Vology, Inc. for the Purchase of Desktop Hardware for a Total Cost Not to Exceed $200,000.

Staff Resource: Andrew Guertin, IT Project ManagerAl Burns, Director of Procurement

Background:

PSTA current workstations have reached their useful life and as part of the capital replacement plan the workstation replacement program has been in the developmental stages for the past year.

PSTA has a need to procure the new workstations to carry out the upgrade. The contractor will be required to replace the existing aging HP workstations with new HP workstations capable to handle the internal applications and move the Agency forward with recent technology.

In March 2018, PSTA released an Invitation for Bid (IFB) soliciting competitive bidsfrom experienced, qualified, and capable vendors to supply the complete Desktop Hardware.

The IFB was posted on PSTA’s website, DemandStar, and direct notice was sent to approximately 71 suppliers.

Responses were received from the following suppliers:

SHI International Corporation Vology, Inc. Staples Business Advantage

OM Office Supply, Inc. Logistca Howard Technology Solutions

United Data Technologies, Inc.

PSTA Procurement & IT staff reviewed the bids from all suppliers.

As a result, Vology, Inc. was selected as the lowest priced, most responsive and responsible bidder, and therefore, is recommended for contract award.

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Fiscal Impact:

The project is funded 100% Federal Transit Administration (FTA) and is in the Capital Budget.

Recommendation:

Approve a Contract with Vology, Inc. for the Purchase of Desktop Hardware for a Total Cost Not to Exceed $200,000.

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ACTION ITEM

FY 2018 Federal Grant Application

Action: Approve FY 2018 Federal Program of Projects and Adopt Resolution 18-04.

Staff Resource: Pam Reitz, Manager of Contracts and Grants Deborah C. Leous, Chief Financial Officer

Background:

The Federal Transit Administration (FTA) requires all grantees like PSTA to publish a list of the projects it proposes to fund with its annual federal apportionments and to provide an opportunity for public comment.

PSTA held a public Hearing on May 16, 2018 which allowed the public to submit any comment/concerns regarding the FFY 2018 Section 5307, 5310, 5337, and 5339 Program of Projects.

Due to deadlines by FTA, PSTA will need to submit an application by June 30, 2018 or the grant funds may be delayed until late Fall 2018.

On March 29, 2018 FTA released partial funding of 6/12th for the FFY 2018 apportionment, the full FFY 2018 Apportionment was released on May 7, 2018 and PSTA held a public hearing and will submit an application for the FFY2018 apportionments.

Fiscal Impact:

The attached Program of Projects identifies all the projects PSTA has programmed, that will be funded with FFY 2018 Federal Section 5307, 5337, and 5339 allocations and Section 5310 applications that PSTA expects to receive.

Below are the apportionments that were based on the release of funds dated May 7, 2018 for FFY 2018 FTA Apportionments and PSTA’s Section 5310 Application that were submitted on December 21, 2017 to The Florida Department of Transportation (FDOT).

FY 2018Section 5307 - $13,121,174 Section 5339 - $1,789,844Section 5337 - $7,276Section 5310 - $586,930 capital projects applied for through FDOT.

Recommendation:

Staff recommends that the PSTA Board of Directors approve the FTA FFY 2018 Program of Projects and the submittal of all grant applications.

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FFY 2018 PROSPOSED PROGRAM OF PROJECTS

FY 2018 Section 5307 Formula Funds

Preventative Maintenance $4,568,677Shop Labor $4,568,677 Capital Maintenance $495,000Tire Lease $495,000 Replacement Revenue Vehicles $4,718,547Purchase Replacement 35' Revenue Vehicles $4,718,547 Passenger Amenities $150,000Purchase Passenger Shelters $150,000 Station Stops/Terminals - Misc. Equipment $25,000Passenger Benches $25,000 Support Facilities & Equipment - Construction $377,000Electrical Charging Station Install $377,000 Misc. Support Equipment $720,000APC Units $620,000 Air Compressor $100,000 Computer Hardware $300,000Data Center Equipment $300,000 Compuiter Software $560,000Replacement DART Software $125,000 Business Intelligence System Software $400,000 DBE Software $35,000 Misc. Surveillance/Security Equipment $375,000Replacement Security Access System $375,000 Short Range Planning $500,000Short Range Planning $500,000 FTA Sponsored Employee Education/Training $20,000Travel Expenses for FTA Sponsored Workshops/Training $20,000 Contingency, Project Administration $311,950Contingency $245,000 Project Administration $66,950

Section 5307 Application: $13,121,174

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Replacement Revenue Vehicles $1,784,844Purchase Replacement 35' Revenue Vehicles $1,784,844

Project Administration $5,000Project Administration $5,000

Section 5339 Application: $1,789,844


Misc. Communication Equipment $7,276Purchase Portable Radios $7,276

Section 5337 Application: $7,276

FY 2018 Section 5310 (Capital Funding) Enhanced Mobility of Seniors and Individuals with Disabilities

(Application submitted to FDOT on December 21, 2017)

Mobility Management $86,930 Mobility Manager - Section 5310 - 80% $69,544.00 Mobility Manager - State - 10% $8,693.00 Mobility Manager - PSTA - 10% $8,693.00

Replacement W/C Ramps $500,000 W/C Ramps - Section 5310 - 80% $400,000 W/C Ramps - State - 10% $50,000 W/C Ramps - PSTA - 10% $50,000

Section 5310 Applications (Capital): $586,930

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RESOLUTION #18‐04

A RESOLUTION OF THE PINELLAS SUNCOAST TRANSIT

AUTHORITY AUTHORIZING THE CHIEF EXECUTIVE

OFFICER TO FILE OF AN APPLICATION AND THE

SUBMISSION OF ANY OTHER REQUESTED ASSURANCES,

DOCUMENTS, AND OTHER INFORMATION, WITH THE

UNITED STATES DEPARTMENT OF TRANSPORTATION FOR

SECTIONS 5307, 5339, 5337, AND 5310 GRANTS AND/OR

GRANT AMENDMENTS UNDER THE FEDERAL TRANSIT

ADMINISTRATION ACT OF 1964, AS AMENDED.

WHEREAS, the Secretary of Transportation is authorized to provide grants and approve grant

amendments for mass transportation Capital Improvement Projects and budgets; and

WHEREAS, the Pinellas Suncoast Transit Authority’s (PSTA) contract with the U.S. Department of

Transportation (DOT) for financial assistance will impose certain obligations upon PSTA,

including a local share of the project costs in the program; and

WHEREAS, it is required by DOT in accordance with the provisions of Title VI of the Civil Rights

Act of 1964, as amended, that PSTA provide an assurance that it will comply with Title VI of the

Civil Rights Act of 1964 and the DOT requirements thereunder; and

WHEREAS, it is the goal of PSTA that minority business enterprises be utilized to the fullest extent

possible in connection with the projects, and that definite procedures are established and

administered to ensure that minority business enterprises have the opportunity to participate in

construction contracts, supplies, equipment contracts, or consultant and other services; and

WHEREAS, a total of $12,040,404.00 is the estimated full apportionment to PSTA in Fiscal Year

2018 through the Federal Transit Administration (FTA) Urbanized Area Formula Grants

appropriations, 49 U.S.C. section 5307; and

WHEREAS, a total of $1,241,782.00 is the estimated full apportionment to PSTA in Fiscal Year 2018

through the FTA Buses and Bus Facilities Grants Program appropriations, 49 U.S.C. section 5339;

and

WHEREAS, a total of $5,868.00 is the estimated full apportionment to PSTA in Fiscal Year 2018

through the FTA State of Good Repair Grants appropriations, 49 U.S.C. section 5337; and

21

WHEREAS, a total of $856,930.00 is the estimated full apportionment to PSTA in Fiscal Year 2018

through the FTA Enhanced Mobility of Seniors & Individuals with Disabilities appropriations, 49

U.S.C. section 5310.

NOW, THEREFORE, BE IT RESOLVED BY THE PINELLAS SUNCOAST TRANSIT

AUTHORITY BOARD OF DIRECTORS THAT:

1. The Chief Executive Officer (CEO) is authorized to execute and file applications or

amendments on behalf of PSTA with DOT for grants to aid in the financing of

capital improvement projects pursuant to Sections 5307, 5339, 5337, and 5310 of the

FTA Act of 1964, as amended (Grants).

2. The CEO is authorized to execute and file with such applications an assurance or

any other documents required by DOT effectuating the purposes of Title VI of the

Civil Rights Act of 1964.

3. The CEO is authorized to furnish such additional information as DOT may require

in connection with the application for the Grants.

4. The CEO is authorized to set forth and execute affirmative procurement policies

related to the Grants.

5. The CEO and other necessary PSTA officers and officials are authorized to execute

grant agreements and amendments on behalf of PSTA with DOT pursuant to

Sections 5307, 5339, 5337, and 5310 of the FTA Act of 1964, as amended.

ATTEST: PINELLAS SUNCOAST TRANSIT AUTHORITY

PINELLAS COUNTY, FLORIDA

_______________________________ ___________________________________

Pat Gerard Janet C. Long

Secretary/Treasurer Chairperson

DATE: May 23, 2018 APPROVED AS TO FORM

___________________________________

Alan S. Zimmet

General Counsel

22

Pinellas Suncoast Transit Authority (PSTA)St. Petersburg, Florida

FY 2018Program of Projects

Capital Grant Applications

Board MeetingMay 23, 2018 at 9:00 am

23

• FTA requires Board approval for the annual federally funded Program of Projects.

• A public hearing was held on May 16th and no comments or concerns were received.

• The deadline for submission to the FTA is June 30th

Action Item

1

24

• FY 2018 PSTA Funding– Section 5307 - Formula Funds $13,121,174– Section 5337 - State of Good Repair $7,276– Section 5339 – Bus and Bus Facilities $1,789,844

FY 2018 Federal Formula Funds

2

25

Preventative Maintenance/Tire Lease $5,063,677Replacement Revenue Vehicles $4,718,547Passenger Amenities $175,000Purchase & Construct Misc. Support Equip. $1,097,000Computer Hardware & Software $860,000Purchase Security Access System $375,000Short Range Planning $500,000Contingency, Project Admin, & Training $331,950Total $13,121,174

2018 Section 5307 Formula Funds

3

26

• Funds set aside for preventative maintenance remain stable.

• This allows more dedicated funding to capital• $620,000 for Automatic Passenger Counters – improve

data collection for the entire fleet• Security Access System Replacement

Section 5307 Formula Funds Highlights

4

27

• $7,276 - Section 5337 – State of Good Repair Funds will be used to purchase equipment.

• $1,788,844 – Section 5339 – Bus and Bus Facility Funds will be used to purchase replacement 35’ buses.

2018 Sections 5337 and 5339 Formula Funds

5

28

• PSTA submitted two Section 5310 (Enhanced Mobility of Seniors and Individuals with Disabilities) funding applications to the Florida Department of Transportation– Mobility Management Salary and Fringes

Section 5310 FDOT Grant Application

6

Section 5310 – 80% $69,544

State – 10% $8,693

Local – 10% $8,693

Total $86,930

29

– Wheelchair Ramp Replacement

Section 5310 FDOT Grant Application

7

Section 5310 – 80% $400,000

State – 10% $50,000

Local – 10% $50,000

Total $500,000

30

May 16, 2018 PSTA Program of Projects Public Hearing

May 23, 2018 Staff Requests PSTA Board Approval for Grant Application Submittal

June 30, 2018 Submittal of FY 2018 Grant Applications

September 2018 FTA Approval and Execution of Grants

Time Line

8

31

Questions/Comments

9

32

ACTION ITEMS

Committee Appointments

Action: Appoint Board Members to Vacant Committee Positions

Staff Resource: Brad Miller, CEO

Background:

The Nominating Committee met on May 3, 2018 to discuss vacancies on Board committees.

Committee Recommendation

Planning Committee Charlie Justice

Finance Committee Alternate No vote taken – need nominations

Executive Committee No vote taken – need nominations

Nominating Committee Patti Johnson will remain on Committee

Recommendation:

Appoint Board members to vacant committee positions.

33

PSTA Board Committee Assignment RosterMay 23, 2018

PSTA COMMITTEES

Pos Name Representing

App

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Plan

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Fina

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&

Perf

orm

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Exec

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Pers

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Nom

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Forw

ard

Pine

llas

TBA

RTA

MPO

’s L

CB

MPO

’s S

choo

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1 Janet Long Pinellas County 12/2012 XXX XXX XXX X X X2 Joseph Barkley South Cities 11/2012 X XXX X X X XXX3 Pat Gerard Pinellas County 12/2014 XXX X X X4 Darden Rice St. Petersburg 1/2014 X X Y5 Patricia Johnson Pinellas Park 3/2012 X X Y6 Brian Scott County Non-Elect 10/2012 X Y7 Dave Eggers Pinellas County 12/2014 X Y Y8 Samantha Fenger Largo 10/2015 Alt.9 Lisa Wheeler-Bowman St. Petersburg 1/2016 X X10 Charlie Justice Pinellas County 10/2016 X X Y11 John Tornga Dunedin 1/2017 X Alt. Y12 Josh Shulman St. Pete Non-Elect 2/2017 X X X13 Richard Bennett Beach Cities 4/2017 X14 David Banther Tarpon Springs 10/2017 X15 Doreen Caudell Clearwater 4/2018 Y

X – Member Appointed by PSTA XXX – Chair of Committee Y – Member appointed by other Body34

INFORMATION ITEM

PSTA Performance Scorecard


Staff Resource: Trish Collins, HR Manager Michael Hanson, Director of Finance

Summary:

PSTA is presenting the Performance Scorecard results for 2nd Quarter, 2018.

PSTA is at the forefront of the transit industry with the adoption of a metrics-based performance management system. PSTA uses this Performance Scorecard tool to enhance focus on key indicators in the advancement of agency goals.

The Performance Scorecard is built on critical industry metrics as well as community-specific indicators.

This commitment to transparency and visibility of PSTA’s performance metrics is generating increased engagement, inter-departmental coordination, and sense of ownership among staff.

Performance Scorecard results are tied to individual employee and CEO performance evaluations.

Background:

Following several Board discussions including a Board workshop, the PSTA Board adopted PSTA’s first Performance Scorecard in July 2017 identifying five priority strategies and multiple performance metrics to quantitatively measure success of these strategies: Community Support, Financial Stability, Customer Satisfaction, Employee Engagement, and Commitment to Performance.

PSTA began tracking performance on the adopted Scorecard on October 1, 2017 to coincide with the start of FY2018.

Staff will bring a report on our progress toward meeting or exceeding our goals to the Board on a quarterly basis.

35

36

37

38

39

40

Community Support

Code FY2018 Metric Type of Goal Goal Type Progress?ORG1 Conduct Survey of Service

Area Residents on Perception of PSTA Value

Milestone Baseline Initial set-up year moving forward well.

ORG2 Number of Funding Partnerships

Cumulative Historical Ahead of historical performance.

ORG3 Improved Environmental Sustainability Indicators

Cumulative Outside Org.Standard

Focus area because further advancement will be a challenge.

ORG4 State & Federal LegislativeInitiatives

Cumulative Historical Met historical performance

How positive is the perception of PSTA and public transit in the community, and how well supported is PSTA by our municipal, state, and federal partners?

41

Financial Stability

Code FY2018 Metric Type of Goal Goal Type Progress?ORG5 Annual Budget Variance Quantitative Outside Org.

StandardEntire Org. doing very well - focusing on DART expenses.

ORG6 Financial Diversity in Millions of Dollars Per Quarter

Cumulative Quarterly

Historical Ahead of historical performance.

ORG7 Operating Cost Per Revenue Hour Per Quarter

Quantitative Internalstandard & Outside Org. standard

Entire Org. doing very well.

ORG8 Passenger Trips Per Revenue Hour

Quantitative Historical Change to outside org. standard next year.

How is PSTA being a responsible steward of financial resources?

42

Customer Satisfaction

Code FY2018 Metric Type of Goal Goal Type Progress?ORG9 Fixed Route Net Promoter

ScoreAnnualSurvey

Baseline Initial set-up year moving forward well.

ORG10 Paratransit Net PromoterScore

AnnualSurvey

Baseline Initial set-up year moving forward – no prior data.

ORG11 Fixed Route OverallCustomer Satisfaction

AnnualSurvey

Baseline Initial set-up year moving forward well.

ORG12 Paratransit OverallCustomer Satisfaction

AnnualSurvey

Baseline Initial set-up year moving forward – no prior data.

How positive do customers perceive PSTA’s services that they use?

43

Employee Engagement

Code FY2018 Metric Type of Goal Goal Type Progress?

ORG13 Conduct Employee Engagement Survey to Establish baseline.

Milestone Baseline Based on not meeting Q2 Target- focusedeffort has put this back on schedule.

ORG14 Percentage of Employee Performance Goals Achieved by End of Q4.

Cumulative –End of Year

Baseline Mid-year reviews will gauge this. First real mid-year reviews ever.

ORG15 Percentage of Employees Who Found Training to be Effective Per Quarter

Survey –Quantitative

Outside Org.Standard

Recent Investment in Training is paying off.

ORG16 Annual Voluntary Departures

Cumulative Historical Not on pace –economy/low-unemployment.

How well is PSTA fostering an engaging workplace that supports and inspires its employees to succeed?

44

Commitment to Performance

Code FY2018 Metric Type of Goal Goal Type Progress?ORG17 Annual Improvement in

Below-Median American Bus Benchmarking Group Metrics

Cumulative/Annual

OutsideOrg. / Historical

Internal task force established specifically to focus on these metrics. Exactly what we hoped would happen.

How well is PSTA using data to drive improved performance throughout the organization rather than more subjective information?

45

Summary for Board

• Strong results on the Scorecard does indicate PSTA is succeeding.

• Scorecard instrument is still a work-in-progress that will continuously improve.

• In the future, more outside benchmark goals. • Internally, this is leading to a much higher

focus on performance improvement.

46

INFORMATION ITEMS

Modern Transit Campaign Results Update


Staff Resource: Cyndi Raskin-Schmitt,Director of Communications & MarketingElisa DeBernardo, FKQ

Background:

With the goal of introducing non-riders to PSTA’s innovative services and programs, a multimedia campaign called “Modern Transit” ran in the local market January through March of this year.

PSTA staff and FKQ will update the Committee and Board on the results of the campaign and post-campaign survey.

47

Pinellas Suncoast Transit Authority (PSTA)St. Petersburg, Florida

Modern Transit Campaign Results

Planning Committee (5/16/18)Board of Directors (5/23/18)

48

• Modern Transit Ad Campaign targeted non-riders with the goal of increasing awareness about PSTA’s innovative products and services

Building Awareness

1

49

Advertising Platforms

2

(Monday Start Dates) 1 8 15 22 29 5 12 19 26 5 12 19

New Years MLK Val. DayPresidents

' DayDaylight Savings

Media Plan

Zoned Cable 1 1 1 1 1 1 1 Spectrum - Pinellas County Zones (3):30 spots

Digital 1 1 1 1 1 1 1 1 1 1 1Pinellas County Zoned, Targeted MobileUnit: Display (Rich Media/Video), Paid Social

Out-of-Home 1 1 1 1 1 1 1 1 1 1 1Transit, Pinellas County13 units across 7 routes

January February March

50

3

Ads

51

Delivered Impressions

4

Plan Total: 18,014,062Delivered Total: 19,869,940Over-delivery: 10%+ (1.9MM+ additional impressions, value $17k)

Plan A18+ Impressions

Final A18+ Impressions

Final A25-54 Impressions

Combined A25-54 Reach %

Cable 2,628,062 2,775,000 1,003,000 79%Digital 5,400,000 7,100,311 7,100,311 74%Paid Social 286,000 532,629 532,629 32%Transit 9,700,000 9,462,000 3,961,193 80%Grand Total 18,014,062 19,869,940 12,597,133 99%

Modern Transit 2018 - 3 Month Campaign - Estimated Delivery

52

Post Campaign Survey

5

53

6

54

7

55

• For a benchmarking study (Wave 1 compared to Wave 2), any gains can be viewed favorably.– This represents a shift in target audience perceptions

that may have been impacted by PSTA messaging, advertising, etc.

• Although a few scores dipped from Wave 1 to Wave 2, they were already very strong to begin with—therefore the decline in these areas shouldn’t be viewed as a problem area.

Perceptions Explained

8

56

9

57

• All perception & attribute scores saw significant gains after the respondents viewed the television spot.

• This exercise serves as an evaluation of the creative—did it get the desired point(s) across? The answer across the board is, yes.

Perception Shift

10

58

• Campaign successfully moved perception needle slightly.• The bump in perception following the video view during

the survey shows that the message is effective and would move the needle even more with additional media placement.

Summary

11

59

INFORMATION ITEMS

Funding for Transit Investments


Staff Resource: Cassandra Borchers, Chief Development Officer

Background:

PSTA’s Vision for the Pinellas County system, including regional connections was adopted as part of the Community Bus Plan in 2013. Since then, staff has worked to advance to the system efficiencies recommended in the bus plan as well as advance improvement projects such as the Central Ave Bus Rapid Transit (BRT).

Beyond the Central Ave BRT, which was recently ranked “medium-high” in the Federal Transit Administration (FTA) Capital Investment Grant (CIG) Program, PSTA has several vision projects that are seeking operational and local capital funding.

The Florida legislature recently approved CB/HB 7087. A provision within this bill authorizes additional uses of Tourist Development Tax (TDT) revenues. Counties and sub-county special taxing districts can use TDT revenues to develop and operate public facilities (including transit) that are needed to increase tourist-related business activities and are recommended by the county tourist development council.

As staff updates the Community Bus Plan in partnership with Forward Pinellas and the update of the Long range Transportation Plan (LRTP), viable funding options should be identified for inclusion in the plans.

Staff will present the key improvement projects for rapid bus, BRT, and regional services along with potential funding sources. This same information will be presented to the Tourist Development Council, Forward Pinellas, and Pinellas County Commission for discussion.

Fiscal Impact:

Depending on the projects selected by local funding source agencies for advancement, PSTA could begin a new program of projects for implementation, including the pursuit of matching funds through state and federal programs.

60

0 4 82Miles

Central Ave BRT

© 2018 Pinellas Suncoast Transit Authority

Clearwater Beach to TIA ExpressMid-County Beach to TIA ExpressJolley Trolley Coastal Route

727X Downtown to Downtown Express

Clearwater Beach BuswayOther Rapid and Regional Routes

Other Rapid and Regional Routes

Tourism Focused Transit Projects

Frequent Service

Operates Daily

Enhanced Vehicles

Tourism FocusedTransit Projects

Clearwater Beach to TIA Express

Serves airport and mid-county beaches (IRB)

Service every 30 minutes

Operates 7 days a week,5am to midnight

Seven 40’ hybrid electric vehicles with luggage racks

Mid-County Beach to TIA Express

$1.9MPenny for Pinellasor STP

$4.3MTDC Funding

Vehicles/ Stations:

$6.2M

$2.3MTDC Funding

AnnualOperatingEstimate:

$2.3M

$2.2MPenny for Pinellasor STP

$5.2MTDC Funding

Vehicles/ Stations:

$7.4M

$3.7MTDC Funding


$3.7M

Serves airport and Clearwater Beach



Six 40’ hybrid electric vehicles with luggage racks

TarponSpringsTarponSprings

61

Serves north coast communities and tourist destinations including Clearwater Beach

Operates 7 days a week

Improve frequency to 30 minutes fromcurrent 60 minute service

Currently supported by PSTA, Tarpon Springs, Dunedin, Pinellas County, and Clearwater DDB

Jolley Trolley Coastal Enhanced Service

Rev. 5/17/18

$1.2MCurrentService

Contribution

$330KPenny for Pinellasor STP

$1.1MTDC Funding

$770KTDC Funding


$2.3M

Part of Regional Transit Feasibility Plan

Serves downtown St. Petersburg and airport


Operates 7 days a week, 5am to midnight

Eight 40’ hybrid electric vehicles with luggage racks

PSTA applied for FY19 FDOT Service Development Grant for up to half of operating costs for first three years of service

727X Downtown to Downtown Express

$2.25MPossible

FDOTGrant

$2.25MTDC Funding

$7.0MTDC Funding

$3.3MFDOT,

Penny for Pinellasor STP


$4.5M

Vehicles $1.1M

Vehicles/Stations: $10.3M

*All estimates in FY18$

62

0 4 82Miles

Proposed BRT and Rapid Services

© 2018 Pinellas Suncoast Transit Authority

Central Ave BRT34th St BRT4th St BRTEast Bay 49th BRT (52 LX)US 19 RapidOther Rapid and Regional Routes

Pinellas Rapid Transit Candidate Projects

Clearwater Beach to TIA ExpressDaytime service every 15 minutes & nighttime serviceevery 30 minutes


Twelve 60’ hybrid electric vehicles

$7.3MGas Revenue

$7.3MState $14.6M

Federal

Capital Need:

$29.2M

$4.9MGas Revenue


$4.9M

Frequent Service

Limited Stops

Operates Daily

Enhanced Vehicles

Central Avenue BRT East Bay/49th St. BRTFTA Capital Investment Grant Medium-High Rating

Daytime service every 15 minutes & nighttime service every 30 minutes

Operates 7 days a week, 6am to midnight

Nine 60’ hybrid electric vehicles

63

34th St. BRT

Peak hour service every30 minutes

Operates M-F, 6am to 9am& 3:30pm to 6:30pm

Seven 40’ hybrid electric vehicles

US 19 Rapid

$6.4MGas Revenue

$6.4MState $12.8M

Federal

Capital Need:

$25.6M

$4.9MGas Revenue


$4.9M

$1MFDOT P&R

$7MGas Revenue

Capital Need:$10M

$1.3MGas Revenue


$1.3M



Ten 40’ hybrid electric vehicles

$2MPenny forPinellasor STP

$6.6MGas Revenue

$6.6MState $13.2M

Federal

Capital Need:

$26.4M

$3.7MGas Revenue


$3.7M

Other Notes

New Local Option 1-5 cent Pinellas Gas Tax Revenue = $17.6M total (2018$) Proposed new Routes total $14.7M (2018$)

PSTA will require $130M over10 years to replace our buses that have reached their 15-year lifespan. Our current plan for bus replacements is under-fundedby $8M/year and could be supported by Penny for Pinellas, STP Funds, or gas tax revenue

Proposed 41-Mile Premium Regional Transit Service to be supported with the toll revenues from the TBNext lanes or tourist development funding

4th St. BRT



Eleven 40’ hybrid electric vehicles

Rev. 5/17/18

*All estimates in FY18$

64

REPORTS/CORRESPONDENCE

PSTA Performance/Updates for the Month of April


Staff Resource: Brad Miller, CEO

Total Ridership*DOWN

4.3%Monthly

Compared to Last Year

DOWN6.0%

Year–to-Date

* a detailed report is attached

Purchases between $25,000 - $100,000

Vendor Amount DescriptionBay Area Metro, LLC $95,290.00 Sandbox Grant PartnerVeredus Corporation $52,012.50 System Engineering ServicesClever Devices, LTD $50,327.00 Year 6 for On-Site Engineering ServicesRush Truck Center of FL $26,021.40 Cummins OEM Filter Modules

Total: $224,450.40

Transportation Disadvantaged (TD) 4/2018 YTDNumber of Telephone Inquiries 763 6,807Number of Applications Mailed 29 304Number of TD Discounted Bus Passes 5,952 41,903

PSTA Innovative Programs (Rides) 4/2018 YTDDirect Connect Pilot (1st-Mile/Last Mile) Estimate – All Providers 124** 7,459**TD Late Shift 4,730 31,936TD 10-Day 9,636 76,149TD 31-Day 293,813 2,109,774

65

UPASS 45,191 321,074Sandbox (Starts Spring 2017) 11 55

**Does not include Uber for April 2018

Customer Service 4/2018 YTDNumber of Real Time Text Messages Sent to Riders 168,621 1,310,621Number of Times Voice System Provided Info to Riders 96,369 618,433Number of Times RidePSTA.net was Visited 95,067 641,067Total Interactions with the Real Time System 360,057 2,570,003Number of Transit App Downloads(YTD since 12/15/17 launch)

1,335 7,605

Number of InfoLine Calls 32,944 261,468Average Call Length-Minutes. Seconds 1:51 1:45.3Average Hold Time-Minutes. Seconds 0 :33 1:03.7

PSTA.net 4/2018 YTDNumber of Website Visits Per Day 3,270 3,039Number of Users 44,804 233,873Total Pages Viewed 162,166 1,076,969Percent of First Time Visitors 65% 72%Number of Online Bus Pass Orders 209 2,217

Social Media Statistics (by the end of the month) 4/2018Number of Twitter Followers 2,884Number of Facebook Fans 9,795/9,991Number of LinkedIn Followers (Company Page) 870Number of Times Blog Pages were Viewed 399

Flamingo Fares Tampa Bay 4/2018 YTDTotal Number of App Downloads (PSTA and HART combined) 4,807Number of Rides Taken Using App (PSTA only) 4,621 29,877

66

OPERATING STATISTICSBoard ReportAPRIL 2018

RIDERSHIP STATISTICS

871,709 909,139 -4.1% Total Bus Revenue Passenger Trips (1) 6,268,158 6,681,232 -6.2%

102,772 115,526 -11.0% Other Bus Passenger Trips (includes East Lake) (2) 516,291 568,650 -9.2%

974,481 1,024,665 -4.9% Total Fixed Route Passenger Trips (1-2) 6,784,449 7,249,882 -6.4%

27,969 23,561 18.71% DART Client Trips (3) 187,379 165,447 13.3%

285 813 -64.9% DART TD Trips (4) 1,658 4,847 -65.8%

3,876 3,185 21.7% DART PCA Trips (5) 22,850 21,883 4.4%

32,130 27,559 16.6% Total DART Passenger Trips (3-5) 211,887 192,177 10.3%

1,006,611 1,052,224 -4.3% Total Passenger Trips (1-5) 6,996,336 7,442,059 -6.0%

303,581 318,754 -4.8% TD Discounted Pass Trips 2,186,055 2,399,036 -8.9%

45,213 46,925 -3.6% UPASS Trips 321,096 341,780 -6.1%

5,352 5,484 -2.4% Wheelchairs 36,376 36,861 -1.3%

32,705 32,525 0.6% Bikes on Buses 225,079 228,293 -1.4%

39,312 40,986 -4.1% Average Weekday Passenger Trips

26,661 26,942 -1.0% Average Saturday Passenger Trips

14,623 15,279 -4.3% Average Sunday Passenger TripsOPERATING STATISTICS

606 607 -0.2% Employees-Budgeted-Full-Time

727,954 711,389 2.3% Total Revenue Miles 5,090,432 5,015,949 1.5%

53,588 51,822 3.4% Total Revenue Hours 375,877 365,410 2.9%

79.7 80.0 -0.4% On-Time Performance 80.2 80.8 -0.8%

32.2 33.4 -3.7% Complaints/100,000 Passenger Trips-PSTA Bus 31.8 31.5 1.0%

15.6 14.5 7.3% Complaints/100,000 Passenger Trips-DART (less EL) 26.0 15.1 71.9%

4.00 4.19 -4.5% Accidents--Total-Per 100,000 Miles 3.95 4.65 -15.0%

1.09 0.62 76.1% Accidents--Preventable-Per 100,000 Miles 1.16 1.26 -7.8%

21,138 23,197 -8.9% Miles Per Roadcall 20,307 17,231 17.8%

21,410 19,761 8.3% Miles Per Service Interruption 15,809 13,305 18.8%

1.28 1.36 -6.1% Bus-Total Passenger Trips / Revenue Mile 1.29 1.39 -7.1%

17.35 18.63 -6.9% Bus-Total Passenger Trips / Revenue Hour 17.49 19.02 -8.0%

Ridership Trend Analysis:

Month Month

-45,613 Total Passenger Trips -4.3%

Proportionate Factors in Trend:

-18,565 Loss of Jolley Trolley-CMA service -40.7%

-194 St. Petersburg Downtown Trolley -0.4%

-26,854 National Trend -58.9%

-45,613 -100.0% (of -4.3% difference)

CURRENT MONTH FISCAL YEAR-TO-DATE

THIS MONTH

THIS MONTH LAST YEAR

% CHANGE

THIS YEAR PRIOR YEAR%

CHANGE

67

Project # Capital Project NameCIP Capital

Budget

Current Project

Budget

Invoices Paid (as

of 3/31/18)

% Complete

(Based on Invoices

Paid)

% of

Project

Complete

Project Manager Current Status

996014001 Bus Training - Gillig $6,700 $5,000 $5,000 100% 100% Henry Lukasik Complete

996017001 Bridge Crane Project $154,000 $80,342 $80,342 100% 100% Joe Cheney Complete

996018006 Portable Brake Dynometer $150,000 $150,000 $0 0% 0% Joseph Cheney On Schedule

TBD Wheel Alignment Machine $300,000 $300,000 $0 0% TBD TBD TBD

TBD Parallelogram Lift $250,000 $62,000 $0 0% TBD TBD TBD

996016005 Fare Box Equipment Rebuild Project $677,060 $677,980 $677,980 100% 100% Joe Cheney Complete

996017005 Replacement Connector Vehicles $1,781,157 $1,776,143 $0 0% 50% Henry Lukasik Behind Schedule

996016001 Purchase Replacement Revenue Vehicles-2016 $5,442,243 $5,108,051 $5,108,051 100% 100% Henry Lukasik Complete

996016007 Purchase Replacement Revenue Vehicles-2017 $2,401,838 $2,134,436 $2,128,709 100% 100% Henry Lukasik Complete

986018002 Purchase Replacement Revenue Vehicles-2018 $6,660,000 $6,660,000 $0 0% 0% Henry Lukasik On Schedule

996018003 Purchase Replacement Revenue Vehicles-2019 $0 $6,660,000 $0 0% 0% Henry Lukasik FY 2019 Budget

996018004 Hybrid Component Replacement Program $1,045,000 $1,045,000 $129,570 12% 12%Joseph Cheney/

Henry LukasikOn Schedule

996017003 Purchase Replacement Revenue Vehicles-Electric 2017 $2,300,625 $2,333,215 $953 0% 50% Henry Lukasik On Schedule

995817002 Facility Electrical Improvements $227,000 $380,000 $39,691 10% 75% Henry Lukasik On Schedule

TBD Support Vehicles - Vans $17,500 $17,500 $7,500 43% 43% TBD TBD

TBD Support Vehicles - Shop Truck $62,000 $0 $0 0% TBD TBD TBD

996016004 Wheelchair Securement Replacement $343,063 $343,688 $343,688 100% 100% Henry Lukasik Complete

996017004 Wheelchair Ramp Replacement (2016) $50,000 $55,200 $55,200 100% 100% Henry Lukasik Complete

996018005 Wheelchair Ramp Replacement (2017) $0 $200,000 $0 0% 0% Henry Lukasik New

$21,868,186 $27,988,554 $8,576,683 31%

995817006 Passenger Benches $31,250 $28,561 $28,561 100% 100% Henry Lukasik Complete

N/A Passenger Benches $32,500 $0 $0 0% N/A N/A Canceled

N/A Bus Stop Poles/Hardware $15,000 $0 $0 0% N/A N/A Canceled

985818002 Bus Stop Trash Cans $18,900 $18,900 $0 0% 0% Henry Lukasik On Schedule

985818001 Semmi Seats $31,000 $31,000 $0 0% 0% Henry Lukasik On Schedule

995814001 ADA Landing Pad Project (2017) $1,333,097 $1,330,055 $600,699 45% 50% Continuous Hold

TBD ADA Landing Pad Project (2018) $200,000 $200,000 $0 0% TBD TBD TBD

N/A ADA Landing Pad Project (2019) $0 $0 $0 0% N/A N/A Canceled-FY 2019

995815001 Shelter Project $1,442,792 $1,529,101 $1,178,340 77% 60% Mark Knight Hold

TBD Shelter Project $168,900 $138,900 $0 0% TBD TBD TBD

TBD Shelter Project $0 $170,000 $0 0% TBD TBD FY 2019 Budget

995817005 CDBG Shelter Program $88,529 $96,714 $0 0% 10% Henry Lukasik Behind Schedule

995817004 Skyway Shelter Program $71,325 $71,325 $0 0% 10% Mark Knight Behind Schedule

995816007 Shelter Match Program - 2017 $94,014 $90,800 $38,828 43% 43% Mark Knight Behind Schedule

995817003 Shelter Match Program - 2018 $31,100 $31,100 $0 0% 10% Mark Knight Behind Schedule

TBD Shelter Match Program - 2018 $30,000 $30,000 $0 0% TBD TBD TBD

992616004 Central Avenue Bus Rapid Transit $2,753,576 $781,663 $737,759 94% 97% Heather Sobush On Schedule

995816003 Enterprise Road/US 19 Passenger Amenities $166,215 $166,215 $61,576 37% 50% Henry Lukasik On Schedule

992616003 Clearwater Beach Transit Center $881,421 $141,189 $118,186 84% 50% Henry Lukasik On Schedule

$7,389,619 $4,855,523 $2,763,950 57%

PSTA Major Capital/Planning Projects

Monthly Status Update

March 2018

Vehicles

Passenger Amenities

Vehicle Project Total

Passenger Amenities Project Total

68

Project # Capital Project NameCIP Capital

Budget

Current Project

Budget

Invoices Paid (as

of 3/31/18)

% Complete

(Based on Invoices

Paid)

% of

Project

Complete


984017001 Security Training and Regional Drill $435,000 $435,000 $263,908 61% 60% Theo Bakomihalis On Schedule

984016001 ADA Travel Training Program $14,941 $14,941 $14,941 100% 100% Transportation Complete

TBD ADA Travel Training Program $25,000 $25,000 $0 0% TBD TBD TBD

982413001 Employee Education $40,455 $41,177 $41,177 100% 100% Pam Reitz Complete

982417003 Employee Education $20,000 $20,000 $6,100 31% 31% Pam Reitz On Schedule

TBD Employee Education $20,000 $20,000 $0 0% TBD TBD

TBD Employee Education $20,000 $20,000 $0 0% TBD TBD FY 2019 Budget

TBD Short Range Planning $627,774 $233,108 $0 0% TBD TBD As Needed

982616006 Downtown St. Petersburg Circulation Study $98,187 $98,186 $90,616 92% 98% Heather Sobush On Schedule

992617002 Mobility On Demand (MOD) Sandbox $625,000 $625,000 $169,584 27% 33% Bonnie Epstein On Schedule

986018002 Transit Asset Management (TAM) Consultant $70,000 $209,564 $26,584 13% 50%Henry Lukasik/Julie

LupisOn Schedule

982617002 SR 60 Multimodal Study $47,137 $47,137 $47,137 100% 100% Heather Sobush Complete

993413003 Reg Rev Coll & Inter-Jurisdictional Mobility Proj. $4,385,742 $4,729,814 $4,366,109 92% 65%Michael Hanson/

Shpresa ZenkuBehind Schedule

982610001 AA/Howard Frankland Bridge Study $0 $2,191,740 $2,143,667 98% 98% Heather Sobush On Schedule

982617003 General Technical Support $0 $15,000 $5,899 39% 39% Cassandra Borchers New

982617005 TIGER Grant Technical Support $0 $17,758 $17,758 100% 100% Cassandra Borchers New-Complete

982618001 Survey Support $0 $50,000 $6,853 14% 14% Heather Sobush New

982618003 Community Bus Plan $0 $440,564 $0 0% 0% Heather Sobush New

$6,429,236 $9,233,988 $7,200,333 78%

992612001 Clearwater Downtown Intermodal Terminal $950,000 $1,250,000 $17,478 1% 10% Cassandra Borchers Behind Schedule

993417001 Radio Communication Ugrade $89,882 $89,649 $89,649 100% 100% Greg Williams Complete

985817001 Chair Replacement $89,906 $89,866 $89,866 100% 100% Henry Lukasik Complete

N/A Rehab/Renovation Facilities-Scherer Drive $80,000 $3,965 $3,965 100% 100% Mark Knight Complete

TBD Key Card System $375,000 $375,000 $0 0% TBD TBD TBD

992617004 Park Street Terminal - Retrofit $250,000 $250,000 $10,964 4% 4% Henry Lukasik On Schedule

995816001 HVAC Chillers Replacement $1,303,351 $1,303,206 $1,180,618 91% 95% Henry Lukasik On Schedule

993416003 Granicus Agenda Management System $22,000 $17,646 $17,646 100% 100% Vu Nguyen Complete

993416004 Audio Visual Equipment - Boardroom $145,307 $145,307 $145,307 100% 100% Vu Nguyen Complete

993416005 Audio Visual Equipment - Auditorium $44,022 $44,022 $44,022 100% 100% Vu Nguyen Complete

986017004 &

995818001Service Lane Infrastructure $245,000 $245,000 $6,000 2% 2% Henry Lukasik On Schedule

$3,594,468 $3,813,661 $1,605,514 42%

Training & 3rd Party Contracts

Facilities

Training & 3rd Party Contracts Project Total

Facilities Project Total

69

Project # Capital Project NameFY 2018 CIP

Capital Budget

Current Project

Budget

Invoices Paid (as

of 3/31/18)

% Complete

(Based on Invoices

Paid)

% of

Project

Complete


993415004 Fiber Upgrades $60,000 $19,998 $19,998 100% 100% Andy Guertin Complete

993416002 Replacement Server Room UPS System $40,950 $40,950 $40,950 100% 100% Andy Guertin Complete

N/A Virtual Desktop Server Hardware $66,100 $19,819 $19,819 100% 100% IT Complete

993417002 Replacement/Upgrade Phone System and Phones $250,000 $222,410 $21,137 10% 10% Andy Guertin On Schedule

N/A Polycom Conference Phones $3,600 $0 $0 0 N/A N/A Canceled

N/A Replacement Work Stations $146,000 $0 $0 0% N/A N/A Canceled

983218001 Audio/Video Equipment $13,852 $13,852 $5,620 41% 41%Cyndi Raskin-

Schmitt?

TBD Clever Devices Retrofit-Purchased Transportation $350,000 $235,000 $0 0% TBD TBD TBD

983417001 Video Production Equipment-Laptop Marketing $5,511 $5,511 $5,511 100% 100%Cyndi Raskin-

SchmittComplete

993417003 &

983417003Multi Functional Printers $70,000 $99,718 $99,718 100% 100% Andy Guertin Complete

N/A Photo ID System $25,000 $0 $0 0% N/A N/A Canceled

993415003 Servers $200,000 $64,946 $64,946 100% 100% Phil Cao Complete

994016001 AVM 3 Project $240,363 $240,363 $240,363 100% 100% Walt Lenz Complete

992617001 APC Upgrade $27,705 $27,705 $27,705 100% 100% Christine McFadden Complete

994015001 Clever Works $299,826 $299,826 $214,451 72% 75% Raj Singh On Hold

993416006 Misc Computer Software $159,418 $70,893 $70,893 100% 100% Phil Cao Complete

992616002 HASTUS Core Upgrade $482,198 $477,018 $477,018 100% 100% Christine McFadden Complete

983418003 Cisco 3750 POE Switch $30,000 $30,000 $0 0% 0% Andy Guertin New

TBS Hastus Upgrades - New Modules $500,000 $500,000 $0 0% TBD TBD TBD

N/A Micrsoft Office 20XX Version (servers) $39,000 $0 $0 0% N/A N/A Canceled

N/A Virtual Desktop Upgrade - Workstation software $145,000 $0 $0 0% N/A N/A Canceled

993418001 Computer Refresh Project $0 $466,056 $124,989 27% 27% Andy Guertin New

992617003 APC M20 Replacement $0 $54,207 $54,207 100% 100% Christine McFadden New-Complete

983417002 Misc Computer Software $0 $17,290 $17,290 100% 100% Phil Cao Complete

$3,154,523 $2,905,562 $1,504,614 52%

TBD Revenue Room Equipment $9,000 $8,999 $0 0% TBD TBD TBD

985815004 Forklift Rebuild $30,618 $30,618 $30,618 100% 100% Henry Luhasik Complete

986017001 &

996017002Misc. Maintenance Tools/Equipment & Portable Radio $26,967 $26,967 $26,967 100% 100% Henry Lukasik Complete

996018001 Misc. Maintenance Tools/Equipment $6,077 $6,900 $0 0% 0% Henry Lukasik On Schedule

$72,662 $73,484 $57,585 78%

$42,508,694 $48,870,770 $21,708,679 44%

Technology Project Total

On Schedule - Project is in progress and has met milestone dates.

Grand Total - Open Projects

Miscellaneous Project Total

Technology

Miscellaneous

Canceled - Project canceled

Behind Schedule - Project is in progress, but has not met milestone dates.

Current Status

Hold - Work on the project was started, however due to outside issues work on the project has been stopped.

Complete - All work on the project has been completed.

70

INTENTIONALLY LEFT BLANK

71

Project Start Date November 2016 Est. Completion April 2018Percent Complete

(total invoices paid)100%

Project Manager Joe Cheney Project # 996017001 Project Location n/a

$80,342

$80,342

$0

$0

Project Description:

Project Useful

Life:

10 years

DBE Participation: TBD

Project Funding:

Budget Invoices PaidOpen Purchase

Orders

Remaining

Balance

$80,342 $80,342 $0 $0

$80,342 $80,342 $0 $0

Funding Source

FL 90-X689

Total

Remaining Balance

Bridge Crane

Project Total

Invoices Paid to Date

Open Purchase Orders

● An overhead crane, commonly called a bridge crane, is a type of crane found in industrial environments. An

overhead crane consists of parallel runways with a traveling bridge spanning the gap. A hoist, the lifting component

of a crane, travels along the bridge. Unlike mobile or construction cranes, overhead cranes are typically used for

either manufacturing or maintenance applications, where efficiency or downtime are critical factors.

● This project will be implemented in two stages. The first stage will be to hire an electrical engineering firm to

access and design the required electrical upgrades to power and the second stage will be to purchase and install the

bridge crane equipment.

● The Fleet Maintenance Division will be using the bridge crane to safety lift the roof-top mounted Energy Storage

Systems (ESS, aka batteries) and the Dual Power Inverter Modules (DPIM) during the overhaul process for hybrid

electric buses.

72

Project Milestones

Original ScheduleRecovery

ScheduleActual Schedule

12/15/16 11/22/16

7/1/17 1/30/18 1/30/18

10/1/17 4/30/18 2/28/18

4/30/18

Project Status:

February 2018

January 2018

October - December 2017

September 2017

August 2017

July 2017

June 2017

May 2017

April 2017

March 2017

February 2017

October - January 2017

September 2016

Impact on Operating Budget:

Comments:

● Proposal were evaluated and a contract was issued to J. Hurbert Corporation.

Milestones

● J Herbert Corporation will be on site this week to verify existing conditions before finalizing the design

● Final design and preliminary site work is complete.

● It is scheduled for installation during the 2nd week of January 2018.

● The stand alone bridge crane design is complete and has been released for production.

Project Complete

● Testing was completed on 2/28/18, waiting on final invoices to close project.

● Project is complete. Waiting on final invoices to be paid.

● None

● Financials updated through March 31, 2018

Purchase & Install Bridge Crane Equipment

Project Closeout

● New Project In Development.

Electrical Engineer contract awarded

● Electrical analysis is complete and the RFP should be released in early 2017.

● RFP to be issued in March.

● RFP was issued April 2017, with pre-bid meeting scheduled for April 17th.

● RFP to be issued in March and responses were received. RFP will be re-issued in May.

● RFP was re-issued and bids are due 6/21/17.

● Two proposal were received and will be evaluated in July.

73

Project Start Date February 2018 Est. Completion August 2018Percent Complete


Project Manager Joseph Cheney Project # 996018006 Project Location Pinellas County

$150,000

Need Picture$0

$0

$150,000


Project Useful

Life:DBE Participation: TBD

Project Funding:


Orders

Remaining

Balance

$150,000 $0 $0 $150,000

$150,000 $0 $0 $150,000

Project Milestones



2/1/18 2/1/18

4/20/18

5/1/18 7/25/18

8/1/18

Project Status:

February - March 2018

Remaining Balance

Performance Brake Tester (Dynometer)

PSTA Board Project Authorization

Invoices Paid To Date


Purchase and installation of a heavy-duty, performance based brake tester equipped with the appropriate adaptor kits

to be used for testing and evaluating the brake system performance for PSTA's fleet of vehicles.

Funding Source

FL-2017-024

Total

Milestones

IFB Issued

10 Years

Award Purchase Order

Project Complete

● Specifications have been sent to purchasing and the bid is schedules to be release in April 2018.

Specification to Purchasing

74

Comments:



●

75

Project Start Date June 2016 Est. Completion October 2017Percent Complete


Project Manager Joe Cheney Project # 996016005 Project Location PSTA

$677,980

$677,980

$0

($0)


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$500,000 $500,000 $0 $0

$177,980 $177,980 $0 $0

$677,980 $677,980 $0 $0

Project Milestones



6/1/16 6/1/16

7/1/16 7/1/16

7/18/16 2/1/17 3/15/17

8/15/16 12/1/17 8/30/17

9/30/17 12/30/17 10/30/17

Specifications and Sole Source Justification Approved

Purchase Order Issued

Serial Production Start

Project Complete

New parts to replace GFI Odyssey modules. Includes replacement of S/A coin validator, logic board, S/A bill transport,

S/A bill validator, cash boxes and select 60% replacement for power supply, conveyor, & control PCB circuit boards.

Remaining Balance

Fare Box Equipment Rebuild Project




Funding Source

FL 90-X873

Total

Milestones

Specifications and Sole Source Justification to Purchasing

FL-2017-024

76

Project Status:

September 2017

July - August 2017

June 2017

March - May 2017

February 2017

January 2017

December 2016

October - November 2016

September 2016

August 2016

July 2016

June 2016


Comments:

● All parts have been receive and funds have been drawn from. Project is complete.

● Two purchase orders to be processed, one for equipment from GFI Genfare and one for the labor for the rebuild.

There was discussion of the labor being completed in house and utilizing a force account to be charged to the grants.

Further discussion to take place.

● Ongoing Project.

● Henry discussed that refurbishing of the TRiM’s would not be the most efficient use of funds due to the enhancements

from the Regional Fare Collection Project. What was proposed was the replacement of the cash boxes. Pam will look

into if the change in direction of the expenditures is allowed by the FTA.

● Project will be presented at the January 2017 Committee and Board meetings.

● Project is scheduled to be presented at the January 2017 Committee and PSTA Board meeting for approval..

● Project is scheduled to be presented at the February 2017 Committee and PSTA Board meeting for approval..

● Long lead time to get parts and Henry is trying to come up with a way of tracking the parts to each farebox.

● 3/4 of part have been received and maintenance is waiting on remaining items.

● All parts have been received and working data base has been completed.

● 13 Remaining parts are currently on back order.

● Purchase Order will be issued February 2017..

● Rebuilds are ongoing as estimated to be complete in approximately one year.


● None

● Two pilot fareboxes have been rebuilt and remaining fareboxes will be rebuilt over the next 6 months.

● Maintenance will work with IT to create a farebox tracking database that will try to FleetNet.

● Database is still in development.

77

Project Start Date March 2017 Est. Completion July 2018Percent Complete


Project Manager Henry Lukasik Project # 996017005 Project Location N/A

$1,776,143

$0

$1,466,306

$309,837


Project Useful


Project Funding:


Orders

Remaining

Balance

$1,168,000 $0 $851,586 $316,414

$248,143 $0 $248,143 $0

$324,000 $0 $329,919 -$5,919

$36,000 $0 $36,658 -$658

$1,776,143 $0 $1,466,306 $309,837

Project Milestones



3/31/17 3/31/17

4/26/17 5/24/17

5/3/17 5/24/17

11/30/17 5/1/18

12/31/17 5/1/18

2/28/18 7/1/18

● Purchase of replacement of vehicles to be used on the PSTA connector routes.

Funding Source

FL-2017-024

Total

Milestones

FY 2014 FDOT Section 5310 Funds

7 year/ 200,000 miles

PSTA Capital Reserve Funds

Restricted Funds

Remaining Balance

Replacement Connector Vehicles

Project Total



TRIP Contract Award

PSTA Board Review/Approval

Award Contract

First Vehicles

Project Complete

Last Vehicle

78

Project Status:

March 2018

January - February 2018

December 2017


September 2017

August 2017

July 2017

May - June 2017

April 2017

March 2017



Comments:

● Scheduled to be put in service by the end of June 2018.

● Vehicle are scheduled to be sent to Springhill for final inspection, and will be delivered to PSTA by the end of April

2018 if they are approved.

● Vehicles will be delivered to PSTA after the required inspection has been completed.

● Meeting with Clever Devise will be held regarding the installation of equipment.


● State TRIPS contract was released and PSTA will be going to the May Board to request approval to purchase 8

Freightliner vehicles for a total cost of $1,760,000.

● All PO's have been issued for the purchase of 8 Freightliner vehicles.

● All vehicles estimated to be in service by December 2017.

● Freightliner chases will be delivered to Turtle Top on August 2017. 10 weeks for competition for a November

Delivery date.

● Price proposal of clever dives and APC have been received and will be install have vehicle delivery to PSTA.

● APC and Clever Devices documentation are being reviewed and will be sent to FDOT for approval..

● Trips contract was awarded in April 2017 and vehicle build information is currently in development.

● Production timeline has been revised.

● First vehicle is scheduled to go into productionn1/5/18 with final vehicle scheduled for 1/30/18.

● First vehicle is scheduled to go into productionn1/5/18 with final vehicle scheduled for 1/30/18.

● Vehicle should be received by March 2018 and in services May 2018.

● PO for APC and Clever Works is in development.

● PSTA is currently waiting on FDOT to award the new TRIPS contracts.

●

● PO for APC and Clever Works is in development.

● Four chassis were delivered to Turtle Top in September and fur are scheduled for delivery in October.

● Vehicle are set to be delivered in November or December, and should be put in service January/February 2018.

79

Project Start Date October 2015 Est. Completion June 2017Percent Complete


Project Manager Henry Lukasik Project # 996016001 Project Location n/a

$5,108,051

$5,108,051

$0

$0


Project Useful

Life:DBE Participation: Gillig participation on file with FTA

Project Funding:


Orders

Remaining

Balance

$5,066,887 $5,066,887 $0 $0

$41,164 $41,164 $0 $0

$5,108,051 $5,108,051 $0 $0



10/21/15 10/21/15

11/19/15 11/19/15

1/31/17 12/14/16

2/27/17 12/24/16

9/30/17 6/30/17

FL 90-X873

● Procurement of seven (7) revenue vehicles to replace current vehicles that are out of useful life.

Funding Source

Purchase Replacement Revenue Vehicles (FY 2016)

Project Total



Remaining Balance

12 Years/500,000 miles

Total

FL 34-X003

Last Bus Delivered

Project Complete

Project Milestones (2016 Vehicle Order)

Milestones


Award Execution

First Bus Delivered

80

Project Status:

June - July 2017

March - May 2017

December 2016 - February 2017

November 2016

October 2016

September 2016

August 2016

July 2016

June 2016

May 2016

April 2016

March 2016


Comments:

● First vehicle Inspection visit is scheduled for 12/5/16 - 12/7/16, with delivery of the first vehicle scheduled for mid

December 2016.

● First vehicle was delivered December 14., 2016, and last vehicle is estimated to be delivered before Christmas.

● Vehicles are schedule to be put into service March 2017.

● All vehicles were received by 12/24/16 and work is being completed to put them into service March 2017.

● All vehicles were put into service on March 6, 2017. Waiting on final invoices to be paid.

● Project is complete


● None

● No change.

● Gillig issued credit for graphics and they will be installed at PSTA.

● (7) Hybrid buses ordered

November 30, 2015

● Production to start in November 2016. Projected delivery dates in early FY 2017.

● No change

● No change.

● No change with current bus buy. For FY 2017 bus buy, Henry has received quotes from Gillig. The price per bus has

increased substantially to include emissions, regulatory compliance and increased PCI of 4.12 %. Total increased cost

per bus is now $ 33,000. Henry had further discussions with Gillig about securing a locked in price. Gillig was

agreeable to the idea utilizing a secured purchase order. Further discussions will occur.

● No change.

81

Project Start Date June 2016 Est. Completion October 2017Percent Complete



$2,134,436

$2,128,709

$5,727

$0


Project Useful


Project Funding:


Orders

Remaining

Balance

$788,432 $788,432 $0 $0

$78,356 $78,356 $0 $0

$1,267,648 $1,261,921 $5,727 $0

$2,134,436 $2,128,709 $5,727 $0



6/22/16 6/22/16

8/2/16 8/2/16

9/30/17 7/23/17

9/30/17 8/7/17

11/30/17 10/30/17

Milestones

First Bus Delivered

Project Complete

Last Bus Delivered


Purchase Order Processed

Remaining Balance


Project Total




● Procurement of three (3) revenue vehicles to replace current vehicles that are out of useful life.


Funding Source

FL-2017-024

Total

FL 90-X841

Restricted Funds

82

Project Status:

September 2017 - February 2018

September 2017

August 2017

July 2017

June 2017

February - May 2017

December 2016 - January 2017

November 2016

October 2016

September 2016

August 2016

July 2016


Comments:

● Bus order was submitted and confirmed with Gillig.

● Three hybrid buses ordered and timeline developed.


● No Change.

● Work on the project is ongoing and on schedule.

● Pre Production meeting is scheduled for December 2016.

● None

● First bus is scheduled to go into production June 2017 with delivery in August 2017.

● Pre Production meeting was held December 12, 2016.

● Project is ongoing and on schedule.

● The first buses to schedule to go into production June 2017, with the first bus arriving at PSTA August 2017.

● Vehicle build started June 26, 2017, and inspection are scheduled for the week of July 9th.

● First bus was received on 7/23/17 and the other two buses were delivered the first week of August.

● Acceptance inspections will completed, technologies will be inspected by OEM representatives, and misc. equipment

will be installed.

● All vehicles have been received and are scheduled to go into service by the end of September.

● All buses were put into service on October 4, 2017.

● Project Complete. Waiting on final invoices to close project.

83

Project Start Date October 2017 Est. Completion February 2019Percent Complete



$6,660,000

$0

$6,618,429

$41,571


Project Useful


Project Funding:


Orders

Remaining

Balance

$24,364 $0 $24,364 $0

$356,229 $0 $356,229 $0

$104,077 $0 $104,077 $0

$4,129,320 $0 $4,129,320 $0

$2,046,010 $0 $2,004,439 $41,571

$6,660,000 $0 $6,618,429 $41,571

Project Milestones:



10/27/17

10/27/17

11/1/18

12/1/18

2/1/19

First Bus Delivered to PSTA


Issue Purchase Order

Project Complete

Last Bus Delivered to PSTA

FL-2017-024

Total

Milestones


Project Total



Remaining Balance

● Procurement of nine (9) revenue vehicles to replace current vehicles that are out of useful life.

FL-2017-109

Funding Source

PSTA Restricted Funds


FL 90-X873

FL-2017-015

84

Project Status:

October 2017 - March 2018


Comments:


● Purchase Order was issued and buses are scheduled to go into production in August 2018 with a tentative delivery

date of October 2018.

● None

85

Project Start Date October 2017 Est. Completion August 2019Percent Complete



$6,660,000

$0

$6,618,429

$41,571


Project Useful


Project Funding:


Orders

Remaining

Balance

$2,854,026 $0 $2,854,026 $0

$3,805,974 $0 $3,764,403 $41,571

$6,660,000 $0 $6,618,429 $41,571

Project Milestones:



10/27/17

10/27/17

1/1/19 5/1/19

2/1/19 6/1/19

4/1/19 8/1/19

Project Status:

October 2017 - March 2018

Milestones


Project Total



Remaining Balance

● Procurement of nine (9) revenue vehicles to replace current vehicles that are out of useful life.

Funding Source

FY 2018 Grant Application

Total

FL-2017-109



Last Bus Delivered to PSTA

Project Complete

● Purchase Order was issued and buses are scheduled to go into production in March 2019 with a tentative delivery

date of May 2019.

Issue Purchase Order

First Bus Delivered to PSTA

86


Comments:


● None

87

Project Start Date April 2018 Est. Completion September 2018Percent Complete


Project ManagerJoseph Cheney/

Henry LukasikProject # 996018004 Project Location Pinellas County

$1,045,000

$129,570

$0

$915,430


Project Useful


Project Funding:


Orders

Remaining

Balance

$1,045,000 $129,570 $0 $915,430

$1,045,000 $129,570 $0 $915,430

Project Milestones



4/20/18 11/29/17

9/30/18

Project Status:

January - March 2018

November - December 2017

Milestones

Hybrid Bus Components




Remaining Balance

Purchase of replacement hybrid components related to the drive unit, power inverter and energy storage system for a

total not to exceed cost of $1,045,000.

5 Year/ 200,000 Miles

Funding Source

Capital Reserve Funds

Total

Project Start

Project Complete

● Project is ongoing and parts are being order as needed.

● Project number was issued to start ordering part under this project. 88

Comments:

●



89

Project Start Date November 2016 Est. Completion January 2019Percent Complete



$2,333,215

$953

$2,104,515

$227,747


Project Useful


Project Funding:


Orders

Remaining

Balance

$1,707,106 $953 $1,676,406 $29,747

$12,159 $0 $12,159 $0

$24,950 $0 $24,950 $0

$391,000 $0 $391,000 $0

$198,000 $0 $0 $198,000

$2,333,215 $953 $2,104,515 $227,747



1/31/17 11/22/16

4/26/17 2/22/17

5/1/17 7/12/17

6/1/18

8/1/18

1/7/19

● Procurement of two (2) electric revenue vehicles to replace current vehicles that are out of useful life.

Funding Source

FL-2017-024

Milestones

Purchase Replacement Revenue Vehicles-Electric (FY 2017)

Project Total



Remaining Balance


Total


Pinellas County-Charger Install

FL-2017-024

FL-2017-024

RFP Issued

Purchase Order Processed

First Bus Delivered

Last Bus Delivered

Project Complete

Pinellas County-Charger


90

Project Status:

March 2018

February 2018

January - 2018

September - December 2017

July - August 2017

June 2017

May 2017

April 2017

March 2017

February 2017

January 2017


October 2016

September 2016


Comments:

● Pre production meeting was held mid June and future clarifications have are issued to PSTA as needed to BYD.

● Proved tentative route operational data for engineering calculations for the deport and on route charging

● Continued to responded and approve bus specifications and additional request for information as needed to BYD.

● Buses are schedule to be put into production March 2018, Roll off April 2018, and delivery May 8, 2018

● Project in ongoing and Inspections will be conducted in April.

● Both buses will be delivered to PSTA on April 30th.

● Working on tool pack and training manual with BYD.

● Both buses will be delivered to PSTA on April 30th, and will be put in service by October 1, 2018.

● Onsight inspections are set for April 19th- 20th, 2018.


● None

● RFP is currently in development and should be released early 2017.

● RFP is currently in review by PSTA's Legal and will be release as soon as it is finalized.

● RFP was release to the public and proposals are due January 2017.

● Vendor was selected and the action item will be presented at the February Committee & Board for award.

● Preproduction meeting will be in mid-May 2017.

● Meeting with BYD was held to finalize contract, should be final in April 2017.

● Charging equipment will be received 6 months prior to the buses.

● Final contract in development.

● FTA pre-award audit process underway.

● Contract was signed and preproduction meeting be in held mid June.

● Bus order was submitted to BYD.

91

Project Start Date October 2016 Est. Completion October 2018Percent Complete


Project Manager Henry Lukasik Project # 995817002 Project Location Scherer Drive

$380,000

$39,691

$17,976

$322,333


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$180,000 $39,691 $17,976 $122,333

$200,000 $0 $0 $200,000

$380,000 $39,691 $17,976 $322,333

Project Milestones



10/25/16

2/8/17

4/3/17 5/15/17

7/1/17 11/8/17 11/18/17

9/1/17 12/1/17 12/1/17

Remaining Balance

● This project will be to make improvements to the Scherer Drive facility in order to accommodate new equipment

(bridge crane, brake dynometers, and alignment machines) and installation of high voltage electrical charging interface

both at PSTA's facility and at an offsite location (TBD) to support the new all-electric bus program.

Facility Electrical Improvements




Funding Source

FL-2017-109

Total

Project Complete

Maintenance Facility Equipment Project - Engineer

Maintenance Facility Equipment Project - Electrical Upgrades

Milestones

FL-2017-024

Select Engineer for Maintenance Facility Equipment Project

Site Assessment/Design/Construction Drawings for Bridge

Crane, Brake Dynometer, Alignment Machine Completed

IFB Issued

Contract Awarded

92

10/25/16

7/1/17 3/30/18

8/1/17 5/1/18

11/1/17 6/30/18

6/1/18 10/1/18

10/25/16

7/1/17 12/30/17 12/30/17

8/1/17 3/30/18

11/1/17 4/30/18

6/1/18 7/1/18

Project Status:

March 2018

February 2018

January 2018

December 2017

September - November 2017

September 2017

Project Milestones (On-Route)

Charging Infrastructure Installation Project - Electrical Upgrades

Select Engineer for Charging Infrastructure Install Project

Project Complete

Project Complete

Project Milestones (Depot)

Charging Infrastructure Installation Project - Electrical Upgrades

Charging Infrastructure Installation Project - Engineer

Select Engineer for Charging Infrastructure Install Project

Site Assessment/Design/Construction Drawings for

Charging Infrastructure

IFB Issued

Contract Awarded

● A P.O. was issued for IFB#17-052B Electrical Gear and Equipment Addition. The contractor has placed an order for

the material and anticipates starting construction during the middle of December.

● Hahn Engineering will design a separate set of bid documents for the “WAVE Wireless Electric Bus on Route

Charging System”, once a location has been determined.

● IFB process is ongoing and bids are due October 25, 2017

● IFB for depot chargers is being developed.

● Henry & Cassandra met with USF St Pete to look at location for the in-route charging station at 6th Ave S.

● Hahn Engineering has complete their design for the “Bus Depot and Field Charging Station”, located by the Revenue

room. The engineering drawings have been sent to purchasing and an IFB is currently being developed.

Site Assessment/Design/Construction Drawings for

Charging Infrastructure

IFB Issued

Contract Awarded

Charging Infrastructure Installation Project - Engineer

● Upgrades in the shop is complete.

● The survey for the on-route charging system is ongoing.

● Prebid meeting for the depot chargers is scheduled for 2/26/17.

● Depot Charger prebid meeting was rescheduled to 3/27/18, with bids due on 4/10/18.

● On-route charger 20%-30% plan will be complete for meeting with the City of St. Pete on April 11th.

● Addendum was issued for the Depot Charger bid and due date moved to June.

● One depot charger was installed in Maintenance at half capacity for testing.

93

August 2017

June - July 2017

May 2017

April 2017

March 2017


Comments:

● Site Assessment/design/construction drawing are complete.


● None


● Working on specifications to issue IFB.

● Working with the Planning department on locations for the in-route chargers.

● Depot charger placement is under review chargers.

● and IFB should be released by August 1st for the construction of the in route

● Bids are due 6/21/17, and project will be awarded after all bids are reviewed.

● No bid were received, procurement will reissue the IFB.

● Separate bid will be issued for the on route chargers.

● PO was issued for the electrical work to install the Bridge Crane Equipment.

● IFB was approve and sent to Procurement and drawings are being revised by Hahn.

● Bus depot drawings are complete and waiting for the IFB to be issued.

94


95

Project Start Date March 2016 Est. Completion February 2018Percent Complete


Project Manager Henry Lukasik Project # 996016004 Project Location PSTA

$343,688

$343,688

$0

$0


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$308,757 $308,757 $0 $0

$34,931 $34,931 $0 $0

$343,688 $343,688 $0 $0

Project Milestones



3/21/16 3/21/16

4/16/16 4/16/16

IFB Released 4/22/16 4/22/16

IFB Responses Due 5/17/16 5/17/16

IFB Award 6/22/16 6/22/16

Project Completed 6/30/17 12/30/17 2/28/18

Remaining Balance

Wheelchair Securement




Milestones

Specifications to Purchasing

Specifications approved by FDOT

● Upgrade forty-six (46) 2006 Gillig Low Floor, 35’ and 40’, heavy transit buses to replace the forward facing flip seats

with barriers and replace the wheelchair/scooter securement system with 4-point system, including integrated side-

facing flip seats on both the curb side and street side of each bus.

Funding Source

Section 5310-Wheelchair Securement


Total

96

Project Status:



September 2017

August 2017

July 2017

June 2017

May 2017

April 2017

March 2017

February 2017


November 2016

October 2016

September 2016

August 2016

July 2016

June 2016


Comments:

● All of the 2006 vehicles are being completed and the barriers in the 2010 vehicles are currently being replaced.

● Project is ongoing with 48 securement systems currently installed.

● 7 of 14 - 2010 vehicle have been completed. Remaining vehicles will be completed in July.

● All W/C Securements and barriers have been installed, and project is complete.

● The purchase of additional parts was approved by FDOT in order to use the remaining grant funds.

● Remaining funds are being programmed to be spent in order to complete project.

● PO was issued for the final purchase and project can be closed.

● Project Complete. Final invoice paid to vendor in January and will be sent to FDOT in February 2018.

● Systems are currently arriving at PSTA and the Maintenance department started the installation January 2017.

● 15 of 46 buses have been updated with new W/C securement systems.

● Two purchase orders to be processed, one for equipment from GFI Genfare and one for the labor for the rebuild.

There was discussion of the labor being completed in house and utilizing a force account to be charged to the grants.

Further discussion to take place.

● None


● Equipment is currently being received and installation is was started.

● Equipment is currently being received and installation is estimated to begin February or March 2017.

● Additional securement systems were ordered.

● Funding was approve in September 2016 and quotes are currently being received.

● Approval for the purchase of additional securement systems will be presented at the September 2016 PSTA Board.

● Ship date expected on September 6. PSTA labor will be utilized to install equipment, utilizing budget savings to

order 18-19 more securement sets.

97

Project Start Date February 2017 Est. Completion September 2017Percent Complete



$55,200

$55,200

$0

$0


Project Useful

Life:

6 years

DBE Participation: None

Project Funding:


Orders

Remaining

Balance

$45,000 $45,000 $0 $0

$10,200 $10,200 $0 $0

$55,200 $55,200 $0 $0

Project Milestones



2/2/17

3/31/17 4/3/17

7/1/17 10/30/17 9/1/17

8/1/17 11/30/17 9/30/17

Milestones

FDOT Procurement Approval


Funding Source

● Upgrade five (5) Ricon FR2SS Series fold over stainless steel low-Floor vehicle access wheelchair ramps in PSTA's

2006 Gillig Low Floor, 35’/40’, heavy transit buses. Project is to include all incidental parts, accessories, and labor as part

of a turn-key installation project. Ricon lift was the original equipment manufacturer (OEM) of the wheelchair ramp

assembly and all wheelchair ramps shall be replaced with genuine Ricon ramps and parts.

Wheelchair Ramp Replacement (2016)

Project Total



Remaining Balance


FY 2016 Section 5310 Capital Grant

Total

Project Complete

Install Start Date

98

Project Status:

September 2017

August 2017

July 2017

June 2017

March - May 2017

February 2016

January 2016


Comments:

● Project is in Development.


●

● IFB was release and all submittals have been received.

● Waiting on FDOT review and approval to award contact.

● Contract was awarded to Gillig for the purchase of eight Lift-U systems.

● Delivery of ramp is expected the end of July or early August 2017.

● Replacement W/C Ramps have been received and work will begin in September 2017.

● Notification was received from FDOT regarding additional grant funds awarded to PSTA.

● First invoice was received and paid in August 2017.

● Second invoice was received and paid in September 2017, Project Complete.

99

Project Start Date January 2018 Est. Completion October 2018Percent Complete



$200,000

$0

$0

$200,000


Project Useful

Life:

6 years

DBE Participation: None

Project Funding:


Orders

Remaining

Balance

$180,000 $0 $0 $180,000

$20,000 $0 $0 $20,000

$200,000 $0 $0 $200,000

Project Milestones



1/9/18

4/10/18 4/3/17

4/25/18

7/1/18

10/31/18

Milestones

Wheelchair Ramp Replacement (2017)

Project Total



Remaining Balance

● Continuation of project to replace wheelchair ramp assemblies which have met their useful life. Project will consist of

purchasing approximately 25 total wheelchair ramp assemblies which may either Ricon or Lift-U models or a

combination of both. Model of wheelchair ramp will be dependent upon buses selected for replacement. PSTA Fleet

Maintenance Technicians will perform the physical replacement of the wheelchair ramp assemblies.

Funding Source

FY 2017 Section 5310 Capital Grant


Total


FDOT Procurement Approval

FDOT Grant Award

Install Start Date

Project Complete 100

Project Status:


January 2018


Comments:

●


● IFB was released on 3/6/18, all bids are due on 4/5/18, and will be presented at the April Committee and Board

● PSTA was awarded Section 5310 grant funding for project.

101

Project Start Date May 2017 Est. Completion February 2018Percent Complete


Project Manager Henry Lukasik Project # 995817006 Project Location Pinellas County

$28,561

$28,561

$0

$0


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$28,561 $28,561 $0 $0

$28,561 $28,561 $0 $0

Project Milestones



4/3/17 5/11/17

8/30/17 11/30/17 1/31/18

2/28/18 2/28/18

Remaining Balance

Passenger Bench Program




This project is for the purchase of passenger benches that will be used as replacements are added to new bus stops as

needed.

Funding Source

FL-2017-024

Total

Milestones

Project Start Date

Project Complete

Closeout

102

Project Status:


December 2017


July - September 2017

June 2017

May 2017

April 2017

March 2017

Comments:

● Waiting on the last four benches to be delivered in order to close the project.

● Final invoices paid, project is complete.

● All benches were received, project is complete.


● New project created.


●

● Passenger benches and Semmi seats will be ordered in May 2017.

● Semmi seats were ordered on 5/11/17 and IFB for benched scheduled to be released 6/21/17.

● IFB for benched was released on June 19,2017 and all bids are due by July 19, 2017.

● Contract was award to Recycled Plastic Factory for the purchase of PSTA's passenger benches.

103

Project Start Date Continuous Est. Completion ContinuousPercent Complete


Project Manager Mark Knight Project # 995814001 Project Location PSTA Service Area

$1,330,055

$600,699

$161,003

$568,353


Project Useful

Life:

20 Years

DBE Participation Design: 0%

DBE Participation Construction: 0%

Project Funding:


Orders

Remaining

Balance

$553,946 $523,803 $30,143 $0

$423,965 $475 $130,860 $292,630

$76,109 $76,109 $0 $0

$276,035 $312 $0 $275,723

$1,330,055 $600,699 $161,003 $568,353

Project Milestones



1/1/13 1/1/13

10/24/13 10/24/13

1/22/14 1/22/14PSTA Board Review/Approval

Development/Environmental

RFP Out for Bid

Remaining Balance

ADA Landing Pad Project

Project Total



● Construct and upgrade pedestrian access/walkways to comply with current ADA regulations, which includes the

construction of bridge culverts in several sites and the installation of concrete pedestrian access/walkways at bus stop

locations.

Funding Source

FL 90-X723

Milestones

FL 90-X758

FL 90-X841

FL 90-X811

Total

104



1/31/14 1/31/14

1/31/17 1/31/19

2/28/17 2/28/19

Project Status:



July - August 2017

June 2017

April - May 2017

March 2017



September 2016

August 2016

July 2016

June 2016

May 2016

March -April 2016

February 2016

January 2016

● Work on the project is ongoing and four new landing pads were installed.

● American Construction has starred work on four locations in downtown St. Pete, 100 the Way and other pad

● Started work on new stop locations in Downtown St Petersburg

● Stop locations in downtown St. Pete has been located and work to be completed by 2/14/2016

● The transition from Williams Park to the new layovers and stops is complete.

● We are continuing to install new ADA landing and shelter pads throughout the County.

● Project moving along with Certus installing the landing pads

December , 2015

Award Execution

Project Milestones (Continued)

Milestones

● Project is ongoing and new landing pads are currently being permitted.

Final Approval

● Waiting for permits to be processed and approved.

● Two shelter and landing pads were installed by Certus.

● Work is ongoing, no new information this month.

● Project is on hold until discussions takes place regarding scope of project and funding.

● Demolition and work has started at Island Way.

● Work on the project is ongoing.

● Ongoing, Tyrone landing pad work starting on August 22.

● Ongoing, Tyrone landing pad work complete.

Project Complete

● 3 shelter and landing pads were installed during march, and more are currently being permitted.

● Ongoing, Danny Yoon working on permitting as needed.

105

will start work on (9) ADA Pads in the City of Largo.

Future Projects Total

● During the past month we have submitted 30 ADA landing pads for permits, once approved the construction process

will start.

● No changes

● Working in St. Pete 25 stops currently completed.

● Permits submitted to Dunedin waiting for approval.

December 2014

January 2015

November 30, 2015

● Safety Harbor working on permit packet drawings being revised for permit pack. 6 pads waiting.

July 13, 2015

● Working on culvert permits to submit to Pinellas County 9 in total.

● Emergency pad on Starkey and Park being poured.

● Work to start on thirty-two (32) ADA Pads for Pinellas County after the City of Largo work is complete.

● Installed 9 ADA landing stops in the City of St Petersburg ten (10) more in progress.

● Waiting on 60% of permits

June 2014

● Resubmitted permit to Pinellas County for ADA landing pads and is under review 41 pads.

● St. Pete has 15 out of 18 completed, Largo has 7 of the 10 in progress, Dunedin has 13 of the 13 in progress.

November 2014

● During the past week American Construction has installed (13) ADA Landing Pads in the City of Dunedin. Next week

● Meeting with Pinellas County to request blanket permit.

● Working on permit for Safety Harbor will be submitted by week of November 17th.

May 2014

● American Construction has started the ADA Landing Pads Project.

● PSTA has eight priority stops throughout Pinellas County and five sites are currently under construction.

● Completed 12 priority ADA landing pad stops to date

September 2014

● PSTA and American have audited an additional (40) ADA landing pads for permitting.

August 2014

● American Construction has completed (8) eight ADA landing pads and is currently working on additional (10).

● Seven (7) ADA Pads permitted in City of Largo

October 2014

● We are currently waiting on the final approval from Pinellas County for 35 additional ADA pads

February 2015

● Moving forward with pads

October 30, 2015

August 19, 2015

● Ongoing work to complete ADA landing pads.

● Work put on hold.

March 2015 - June 2015

● PSTA staff is working with Pinellas County regarding permits.

● City of St. Pete: (9) ADA Pads permitted, ready for construction; City of Largo: (9) ADA Pads installed and completed;

City of Dunedin: (13) ADA Pads installed and completed; Pinellas County : (4) Bus Shelter Pads permitted and under

construction; City of Madeira Beach: (1) shelter pad permitted and City of St. Pete Beach: (2) bus shelter pads permitted.

106

Comments:



●

107

Project Start Date Continuous Est. Completion ContinuousPercent Complete


Project Manager Mark Knight Project # 995815001 Project Location PSTA Service Area

$1,529,101

$1,178,340

$71,200

$279,561


Project Useful

Life:

10 Years

DBE Participation Design: 0%

DBE Participation Construction: TBD

Project Funding:


Orders

Remaining

Balance

$850,713 $850,713 $0 $0

$199,980 $199,980 $0 $0

FL 90-X783 (TO #21) $12,487 $12,487 $0 $0

FL-2017-109 (TO #21) $10,013 $0 $10,013 $0

$0 $0 $0 $0

$400,000 $115,160 $61,187 $223,653

$55,908 $0 $0 $55,908

$1,529,101 $1,178,340 $71,200 $279,561

$1,481,983 1395594

Project Milestones



1/1/14 1/1/14

6/1/2014 12/14/14 12/14/14

12/10/14 2/25/15 3/25/15

12/15/14 4/27/15 4/27/15

10/30/15 5/1/18


Project Complete

RFP Out for Bid


Award Execution

FL 90-X841

FL 90-X689

FL 90-X873

Milestones

● Design and purchase new passenger bus shelters

FL 90-X783

Funding Source

Shelter Project

Project Total


Remaining Balance

FL 90-X811

Total

Development/Environmental

108

Project Status:



August 2017

July 2017

June 2017

April -May 2017

March 2017

February 2017

January 2017

December 2016


September 2016

August 2016

July 2016

June 2016

May 2016

April 2016

March 2016

● Project is on hold.

● Two shipments of shelters came in March. Paid in April. Project is ongoing. Team is working with Planning on their

deployment plan.

● Ongoing, Chris Cochran is working with Mark Knight on the next order from Brasco International. There is a three

month time period from order to receipt of the shelters.

● Moving forward, need to relocate UBI signs. Installation the week of the 18th for 49th street. The shelter in Oldsmar

by the Walmart has paid for by the City of Oldsmar.

● Moving forward as per schedule.

● Two new shelters were installed during January and Planning is working on a new shelter order.

● Project is ongoing with shelters installed on 4th Street South and St. Pete Beach on Gulf Boulevard.

● New shipment of shelters were received and will be installed. Project is ongoing

● Moving forward as per schedule.

● 28 new shelters have been installed and 7 more will be installed by 10/10/16.

● Three shelter pads and four shelters were installed.

● Four 8x12 shelters were installed at Gateway Mall and all of the 4x8 shelters at the Pinellas Park Transit Center will

be replaced with 8x12 shelters during the next month.

● Shelters on order (3 month lead time).

● 2 shelter, 1 bench, 2 bike rack were installed during March.

● Three new shelters were installed during December and Planning is working on a new shelter order.

● Certus is currently assembling 12 shelters for future installs.


● Removed 3 shelter from Indian Rocks Beach, and new shelters have been ordered.

● Work on the project is ongoing and three new shelter were installed..

109

Remainder of shelters and amenities will ship in January 2016.

Remainder to be shipped in early January 2016.

(4) 8'x12', (6) 4'x8'. The last shipment, for our first order is due in the middle of December. That includes (3) 4'x8', (10) 4'x12',

(12)8'x12 and (1) 3'x12'.

March 2015

● Will be presented at the March PSTA Board meeting for approval of award.

June 2015

August 19, 2015

● PSTA has requested one pilot shelter so that it can be reviewed/approved before other shelters are delivered.

July 13, 2015

● Contract award was reviewed/approved by the March PSTA Finance committee.

● Awaiting new shelter delivery, estimate mid September delivery date.

● Purchase Order issued for $301,550.

● Waiting on Planning committee approval of the bus shelter placement plan.

April 2015

● Signed agreement from Legal on 4/10/15.

● Purchase Order will be issued for first order.

May 2015

● Purchase Requisitions have been issued and are waiting on approval.

● New specifications for the shelter RFP have been completed and submitted to the Purchasing Department.

January 2015

December 2014

● No Change

● Available online 12/15/14

● Proposals/Amended questions 1/16/15

● Bid packet put together

● Proposals due back on 1/27/15

● Questions on RFP due back on 1/13/15

● We received the remainder of our first order of shelters and amenities this month.

February 2015

● Staff is recommending to awarded contract to Brasco.

● Will take 8 weeks for shelters to arrive once ordered

● RFP is being finalized

September 2014

October 2014

November 2014

● We are set to receive the first shipment of bus shelter during the last week of October. Included in that shipment will

October 30, 2015

● Shipment of shelters received on 11/18/2015 (4) 8' x12', (6) 4x8 and (13) schedule holders.

February 30, 2016

● We have received confirmation that the first portion of our 2nd order will be shipped in March 2016

November 30, 2015

December 14, 2015

● We received the benches for the first shipment on Friday, December 11, 2015

January 30, 2016

110

Comments:

● Estimate purchase of 36 bus shelters through this fiscal year which ends September 30 2015 .

●


June 2014

● New specifications for the design have been completed for the RFP.

● Three bids were received and are currently under review.

● Final specifications for the design were completed.

● RFP was extend to April 15, 2014..

● RFP was issued on February 14, 2014, and the pre-bid meeting is scheduled for February 25, 2014.

May 2014


● Project funding, invoices paid, and open purchase orders totals do not include information for completed grants.

● Shelters will be installed to replace older shelters that are beyond their useful life and at new locations, as needed.

● The Bacon Group assisted with the new design and specifications.

August 2014

● Developing new specifications for the Shelter RFP

111

Project Start Date April 2017 Est. Completion February 2019Percent Complete


Project Manager Henry Lukasik Project # 995817005 Project Location Pinellas County

$96,714

$0

$0

$96,714


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$68,310 $0 $0 $68,310

$28,404 $0 $0 $28,404

$96,714 $0 $0 $96,714

Project Milestones



4/3/17 4/10/17

10/31/17 12/31/18

2/28/18 2/28/19

Milestones

CDBG Shelter Program (2018)




Remaining Balance

Shelters, pads and amenities that will be purchased and installed as part of the CDBG partnership grant. The grant will

cover the cost of the shelters and amenities and PSTA will cover the concrete and installations cost.

Funding Source

CDBG Grant

FL 90-X873

Total

Project Start Date

Project Complete

Closeout

112

Project Status:



April - August 2017

March 2017

Comments:




●

● Waiting on approval by the County for PSTA’s CDBG grant.

● Shelters have been orders for the project.

● When awarded the grant will cover the cost of passenger shelter and amenities is various location in Pinellas County.

● Shelters were received and installation will begin after the grant from the County has been executed.

● County is working on amendment and shelter order is being reviewed.

113

Project Start Date April 2017 Est. Completion September 2018Percent Complete


Project Manager Mark Knight Project # 995817004 Project Location Pinellas County

$71,325

$0

$36,400

$34,925


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$71,325 $0 $36,400 $34,925

$71,325 $0 $36,400 $34,925

Project Milestones



4/3/17 4/10/17

10/31/17 6/30/18

2/28/18 9/30/18

Remaining Balance

Skyway Shelter Program




Working in conjunction with the City od St. Petersburg to purchase and install shelters that will be filly paid for by the

City (shelters, pads, and/or other amenities).

Funding Source

City of St. Petersburg

Total

Milestones

Project Start Date

Project Complete

Closeout

114

Project Status:

September 2017 - March 2018

April - August 2017

March 2017

Comments:




●

● Shelters have been order for the project. These shelters will be paid for 100% by the City of St. Petersburg.

● Shelters were received and installation will begin after the agreement with the City of St. Petersburg is complete.

115

Project Start Date March 2015 Est. Completion February 2019Percent Complete



$90,800

$38,828

$21,840

$30,132


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$7,175 $7,175 $0 $0

$3,213 $3,213 $0 $0

$35,300 $21,840 $0 $13,460

$38,513 $0 $21,840 $16,673

$1,930 $1,930 $0 $0

$4,670 $4,670 $0 $0

$90,800 $38,828 $21,840 $30,132

Project Milestones



3/1/15 3/15/15

30% 6/30/16 11/30/17 11/30/17

60% 4/15/17 6/1/18

90% 8/31/17 8/3/18

1/31/18 12/31/18

2/28/18 2/28/19

Remaining Balance

Project Complete

Closeout

Working in conjunction with different municipalities throughout Pinellas county, PSTA will share the cost for shelters,

ADA landing pads, and other passenger amenities.

Funding Source

FL 90-X873 - Indian Rocks

Total

Milestones

Project Concept

Capital Reserve Funds - Madeira Beach

Local Funds - Madeira Beach

FL 90-X873 - Skyway Marina

Local Funds - Skyway Marina

FL 90-X873 - Madeira Beach

Shelter Match Program (2017)




116

Project Status:


April - August 2017

March 2017

February 2017



September 2016

August 2016

July 2016

June 2016

Comments:

● Shelters were received and installation will begin after the agreement with the City of St. Petersburg is complete.

● Indian Rocks Beach is proceeding on the construction of their shelter.

● Waiting for shelter for Indian Rocks Beach who will build their own shelters.



● PSTA completed the relocation of a shelter and other amenities at two locations in Madeira Beach.

● Working on permits for two location along IRB and work should begin in 2-3 weeks.

● Pads are being competed at Indian Rocks Beach and Madeira Beach.


●

● New locations are currently under review.

● PSTA is processing PO for new shelter to be installed at various location in Pinellas County

● Shelters have been ordered for the Skyway Marina District. All work completed will be split with the City 50/50.


● Indian Rocks Beach and Madeira Beach locations were completed.

117

Project Start Date May 2017 Est. Completion September 2018Percent Complete



$31,100

$0

$0

$31,100


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$28,260 $0 $0 $28,260

$2,840 $0 $0 $2,840

$31,100 $0 $0 $31,100

Project Milestones



4/3/17 5/31/17 5/28/17

10/31/17 6/30/18

2/28/18 9/30/18Closeout

Shelter Match Program (2018)




Remaining Balance

Total

Milestones

Project Start Date

Project Complete

Working in conjunction with different municipalities throughout Pinellas county, PSTA will share the cost for shelters,

ADA landing pads, and other passenger amenities.

Funding Source

FL-2017-024 - NPCA (Concrete)

FL-2017-024

118

Project Status:

June 2017 - March 2018

March - May 2017

Comments:

● Working on development of new shelter match project and permitting.



●


119

Project Start Date March 2016 Est. Completion June 2018Percent Complete


Project Manager Heather Sobush Project # 992616004 Project Location Central Avenue

$781,663

$737,759

$43,874

$30


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$199,640 $192,206 $7,404 $30

$500,000 $500,000 $0 $0

$699,640 $692,206 $7,404 $30

Project Funding:


Orders

Remaining

Balance

$3,001 $3,001 $0 $0

$38,575 $30,552 $8,023 $0

$28,448 $0 $28,448 $0

$12,000 $12,000 $0 $0

$82,023 $45,553 $36,470 $0Total

Funding Source

BRT Community Attitude Study (CRF)

FL 90-X841 (TWO #5) Modeling

BRT Branding (CRF)

Funding Source

Total

Central Avenue Bus Rapid Transit




● The Central Avenue Bus Rapid Transit will provide frequent, limited stop premium bus service between downtown

St. Petersburg and the Gulf Beaches along 1st Avenues North and South, which are adjacent to Central Avenue. It will

connect residents, workers, and tourists to two major activity centers. This BRT route will be the first of what may

ultimately be a future network of rapid transit services in Pinellas County.

Remaining Balance

● Project Development Project for the Central Avenue Bus Rapid Transit in accordance with federal guidelines for the

FTA's Capital Investment Grant Program (Small Starts). Includes environmental analysis and clearance, design, and

public outreach.

● Additional public engagement and stakeholder coordination prior to design commencement.

Central Avenue BRT (CRF)

Central Avenue BRT (FDOT)

FL-2017-109-TO #9 (SH Coor)120

Project Milestones



1/31/17 3/28/16

6/30/17 7/31/17 8/28/17

12/31/17 10/31/17 9/10/17

2/28/18 6/20/18

Project Status:


January 2018


September - October 2017

August 2017

July 2017

June 2017

May 2017

March - April 2017

February 2017

January 2017

● Working on USF station needed on the end of the line.

● Next step is the procurement documents for the design build.

● Conduct site review with USF and additional outreach is underway.

● Study alignment from downtown St. Pete to St. Pete Beach approved in January.

● Environmental analysis focused on traffic impacts and historical resources underway.

● Project was amended in the TIP in July by the MPO and will be included in the STIP in August.

Task 2 - Conceptual Design & Environment Effects

Project Complete

● The PSTA Board approved a LPA in January from downtown St. Petersburg to South Pasadena to St. Pete Beach. The

LPA was presented to stakeholders (who have previously provided input on the LPA) at a workshop on February 8th.

With input from PSTA, City, and FDOT staff, the project consultants have begun NEPA work including conceptual

design and traffic analysis.

● Consultant refined cost estimates, environmental documentation, and coordinated with PSTA and FTA staff on the

historic resources documentation.

● Consultant and PSTA are reviewing options for cross sections on the main line and pedestrian island options for left

lane running with right side boarding.

● Project is ongoing.

Milestones

Task 1 - Project Initiation & Corridor Analysis

● Traffic and historical analysis has been completed and staff has been reviewing the draft reports.

● The documents will be transmitted to the FTA to start the process of getting a documented categorical exclusion

● Draft environmental documents are under review and packet is scheduled to be sent to FTA by July 2017.

● Reviewing Final cost estimates, signal prioritization, vehicle size, and red lane.

● PSTA began drafting financial plan temple.

● Project is on target to be completed and submitted to FTA at the end od August or beginning of September 2017.

● Small Starts application was submitted to FTA on September, 8, 2017 and is currently being reviewed.

● Staff is coordinating with FTA and consultants as needed.

Task 3 - Documentation & FTA Small Starts submittal

● Final Small Starts application and historical resources report was submitted to FTA.

● Site review with USF needed on the end of the line station.

● Planning is reviewing different types of work that is will be needed to complete the project.

121

December 2016

October - 'November 2016

September 2016

August 2016

June - July 2016

May 2016


Comments:

● TBD

● Discussions with cities along the beach are ongoing.

● Working on option for cross section on main line.


● Task 1 started with purchase order creation and work begins with consultants.

● Work with consultants ongoing.

● FDOT grant of $500,000 was approved at June board meeting. FTA has sent a letter of concurrence approving PSTA

● Finalized JPA with FDOT; Conducted technical analysis of beach alternatives and public outreach.

● Task work order were sent to Purchasing on 10/7/16 for processing in order for scheduled work to begin.

● Project Ongoing

● Work has begun with consultant. $12,000 added to budget for branding.

March - April 2016

● Reviewing Pedestrian island option for left lane running with right side boarding.

● Working in gathering information for the service in the downtown area.

122


123

Project Start Date March 2014 Est. Completion September 2018Percent Complete


Project Manager Henry Lukasik Project # 995816003 Project Location

$166,215

$61,576

$0

$104,639


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$166,215 $61,576 $0 $104,639

$166,215 $61,576 $0 $104,639

Project Milestones



3/31/14 3/31/14

2/1/16 12/1/16

8/1/16 8/1/17 5/15/17

25 % Complete 9/30/16 3/31/18

50% Complete 10/31/16 4/31/18

75 % Complete 11/30/16 4/31/18

Project Complete 12/1/16 7/1/18

Closeout 12/15/16 9/1/18

Permitting

PO issued for Construction

PSTA to make bus stop improvements in the approved project area. Improvements include ADA enhancements, bus

shelter installation, bench installation and general bus stop access improvements.

Funding Source

FL-2017-047

Total

Milestones

Development

Remaining Balance

Enterprise Road/US 19 Passenger Amenities




124

Project Status:

March 2018

February 2018

January 2018


April - August 2017

March 2017

February 2017



September 2016

August 2016

July 2016

June 2016

Comments:

● Consultant is currently working on finalized all the needed permits and PSTA will request a timeline for installation.

●

● All drawings are 75% complete and ready to be sent for permitting.

● Ongoing work on the easements and permits needed to for the project

● Danny Yoon worked on permitting.


● Ongoing work on the easements and permits needed to for the project

● PSTA is currently working on the required permits and completing the easement agreement with Top of The World.



● Work on the project is ongoing and is scheduled to begin February 2017.

● Easement agreement with Top of The World is complete.

● The grant has been executed in March and work can now begin.

● An easement agreement has been finalized with Top of The World and other permits are being processed.

● One ADA landing pad was complete and we are in the permitting process for other location.

● Shelters have been order (3 month lead time) and permitting is ongoing for the location.

● Shelter were received and installation is being scheduled.

● PO issued for the drawing, design, permits and any other documentation for the installation of all shelter and landing

pad.

125

Project Start Date July 2016 Est. Completion December 2018Percent Complete


Project Manager Henry Lukasik Project # 992616003 Project Location Clearwater Beach

$141,189

$118,186

$22,203

$800


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$63,329 $63,328 $0 $0

$23,213 $19,520 $3,693 $0

$16,550 $16,550 $0 $0

$4,188 $4,188 $0 $0

$17,802 $14,600 $3,202 $0

$800 $0 $0 $800

$15,308 $0 $15,308 $0

$141,189 $118,186 $22,203 $800


Orders

Remaining

Balance

$294,479 $353,785 $0 -$59,305

$250,000 $0 $250,000 $0

$544,479 $353,785 $250,000 -$59,305


Orders

Remaining

Balance

$218,924 $0 $0 $218,924

$218,924 $0 $0 $218,924

FL 90-X841-TO #11 (PO #10030371)

FL 90-X723-TO #7 (PO #10027959)

Total

FL 90-X723-TO #8 (PO #10028091)

FL 90-X841-TO #9 (PO #10029193)

Funding Source (Phase One Construction)

Funding Source (Phase Two Canopy)


Total


FL 90-X841-Survey (PO #10030206)

Clearwater Beach Transit Center




Remaining Balance

Design a Bus Bay for Causeway Boulevard on Clearwater Beach

Funding Source (Planning)

FL-2017-109-TO#13 (PO #10030866)

FL 90-X841-TO #12 (PO #10030346)

City of Clearwater

Total

126

Project Milestones

Original

Schedule

Recovery


7/15/16 8/5/16 8/5/16

9/20/16 10/4/16 10/4/16

11/9/16 1/12/17

11/30/16 1/27/17

11/1/2016 1/6/17 2/2/17

12/7/2016 2/18/17 6/2/17

1/17/2017 6/30/17 8/4/17

3/29/2017 8/23/17 8/23/17

3/31/2017 8/25/17 8/30/17

5/1/2017 10/4/17 10/16/17

6/5/2017 10/17/17 11/7/17

6/19/2017 12/1/17 12/1/17

7/11/2017 12/19/17 1/20/18

8/25/2017 10/1/18 2/1/18

8/28/2017 12/1/18 2/1/18

5/31/2018

8/1/2018

10/1/2018

Project Status:

March 2018

February 2018


November 2017

October 2017

Project Complete

Canopy Process (Phase Two)

Alternative Design

Installation

● Currently working with the engineer and contractor on alternatives for Phase @ canopy installation.

● Final invoice was received for Phase 1 and the City of Clearwater will be invoices for their funding.

● Project is on schedule and ongoing.

● Asphalt was laid on December 10, 2017.

● Working with the City of Clearwater regarding the installation of the canopy.

● Project is scheduled to be completed on February 1, 2018, so that it can be used for Spring Break service.

● Working on completing the curb cut for the buses.

Procurement Process Phase One)

Project 90% Complete

Final Bid Package

Milestones

Notice to Proceed

Project 60% Complete

Site Clearing/Utilities

Final Contract

Mobilization

Develop/Approve Construction

Release RFP

Bid Package Due

PSTA Board Presentation

Design Process (Phase One)

Construction Process (Phase One)

● Site has been cleared and grubbed and the underground utilities have been identified.

● HNTB worked on the design drawings and coordinated with the City of Clearwater on additional design

● Certain utilities will be left in place, relocated and/ or removed.

● Once this portion of the work is completed the foundation installation will begin.

● The dewatering system has been installed in preparation for the installation of the bell restraints.

Foundation

Road Word

Punch List

Project Complete

127

September 2017

August 2017

July 2017

June 2017

May 2017

April 2017

March 2017

February 2017

January 2017

December 2016

November 2016

October 2016

September 2016

August 2016

July 2016

June 2016

● Step 1 responses are due July 19th (15 items on checklist) and Step 2 - Tech/Specs are due August 3, 2017.

● The canopy design is in the final stage of completion, but will need to be adjusted due to underground piping.

● All responses have been reviewed and will be presented at the August 2017 PSTA Board Meeting.

● As everyone is aware Duke Energy is busy with storm damage.

● Work is still on-going in regards to design of the canopy system which is the critical path for the completion of the

project.

● Hurricane Irma has delayed the start of the project.

● Before site work can begin Duke Energy must remove 3 light poles and terminate power.

● Ground Breaking will be held the end of October.

● Procurement is currently working on reducing the cost and permits are being processed.

● HNTB has started work on the designs.

● Project moved to Maintenance, project manager Mark Knight.

● Scope being developed on estimated cost of construction which is currently at $400,000. There will be a shared cost

● Estimated start date for project will be 5/20/2017.

● Met with local municipality to discuss the options for final design.

● "Right to Use" MOU is at the City of Clearwater for review and approval.

● Work on the project is schedule to start May2017

● Procurement set to be released in Jan or Feb 2017, with construction to start May 2017

● Easement was recorded by the City.

● MOU to be presented to the February 2017 PSTA Board & Committees.

● RFP has been issued and Step 1 responses are due June 30th.


● Final MOU was approved at the March PSTA Board Meeting.

● The City of Clearwater is filing the easement request and will forward the final document when it is complete.

● The MOU is going to PSTA Board in March 2017 and anticipating RFP release in mid-April upon CEO’s approval.

● Working on MOU with the City of Clearwater to cover half of the project cost.

● Interlocal agreement with the City of Clearwater is in the process of being approved.

● MOU to be presented to the February 2017 PSTA Board & Committees.

128

Comments:


●


129

Project Start Date December 2015 Est. Completion August 2018Percent Complete


Project Manager Theo Bakomihalis Project # 984017001 Project Location n/a

$435,000

$263,908

$146,400

$24,692


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$161,700 $132,300 $29,400 $0

Employee OT/Backfill $150,015 $125,323 $0 $24,692

$117,000 $0 $117,000 $0

$6,285 $6,285 $0 $0

$435,000 $263,908 $146,400 $24,692

Project Milestones



12/30/15

5/25/16

5/25/16

Training - Phase One 10/13/16 10/13/16

Training - Phase Two 10/1/17 4/30/17

Active Shooter Training Start 2/1/18 1/11/18

Active Shooter Table Tops Complete 4/30/18

8/30/18


Award Execution

Project Complete

Remaining Balance

● This project is to fund consulting services to conduct safety and security training and a regional drill for PSTA.

Funding Source

Total

Training

Travel & DHS Training

Active Shooter Exercise

Security Training & Regional Drill

Project Total



RFP Out for Bid

Milestones

130

Project Status:



August - October 2017

June - July 2017

May 2017

April 2017

March 2017

February 2017

October - January 2017

September 2016

August 2016

July 2016

June 2016

May 2016


Comments:

● Purchase orders to be processed in by Mike Gloss and Lou Emma Cromity for task orders for this project. Timeline to

be developed in July.

● $305,000 contract for K&J Security was approved by the board. Purchase order to be executed in June/July 2016.

Update of milestones to be recorded in June project reports.

● None

● Moving along, determination of training company to be decided next month.

● SS&T met with both vendors about the required training and drill.


● Currently waiting on vendor responses in order to decide which vendor will conduct the training and drill.

● Security Training for front line employees started 10/13/16.

● First Security Training course was completed during October - November 2016.

● Security Drill is scheduled to be held during the Fall of 2017.

● Second Security Training course is schedule to start March 2017.

● Regional drill is being developed.

● Consideration is being given to an active shooter drill with the excess budgeted funds.

● Nearing end of training and under budget.

● Security Training was held in March and will be completed in April.

● Security Training was completed in April.

● New scope of work for an active shooter exercise/drill and associated training has been approved.

● Working with consultant to finalize schedule for drill.

● Active Shooter training is schedule to start in September 2017 for all employees.

● Training scheduled for September has been delayed and will be rescheduled for January & March 2018.

● Active Shooter training scheduled for January & March 2018 and table top exercises will be held in April 2018.

● 80% of all PSTA employees were able to attend the active shooter training held in January and March.

● Active Shooter training will be completed in March 2018 and table top exercise is scheduled for April 2018.

131

Project Start Date June 2016 Est. Completion June 2018Percent Complete


Project Manager Heather Sobush Project # 982616006 Project Location n/a

$98,186

$90,616

$7,570

($0)


Project Useful

Life:

N/A


Project Funding


Orders

Remaining

Balance

$53,459 $53,459 $0 $0

$44,727 $37,157 $7,570 $0

$98,186 $90,616 $7,570 $0

Project Milestones

Original

Schedule

Recovery


5/1/16 6/21/16

12/1/17 6/30/18

Project Status:


January 2018

Total

Milestones

Project Start

Project Complete

● Study is complete with the consultant, verifying final invoice in order to close the project.

● Remaining funds are being held for follow up work as if required.

Downtown St. Petersburg Circulation Study

Project Total



Remaining Balance

● Conduct an analysis of transit circulation within downtown St. Petersburg to identify alignment options for a

circulator service or network of circulation services and develop a preliminary operation plan for the preferred

circulation alternative.

Parsons Brinckerhoff

(Downtown St. Petersburg Circulation Study)

FL 90-X723-TO #2

FL 90-X841-TO #2

132

December 2017


September 2017

July - August 2017

June 2017

May 2017

March - April 2017

February 2017

January 2017

December 2016


June-September 2016

May 2016


Comments:

● Planning Department continues to work with Duke Energy, City of St. Petersburg and USF to determine the final

routing and charging statin location

● PSTA finalizing routing and working with Duke Energy on electric bus charging stations locations.

● Draft report on circular study will be submitted to PSTA in August.

● Final reports re being completed.

● Planning Department is working with Duke Energy, City of St. Petersburg and USF to determine the final routing

and charging station location

● Consultant work has been completed.

● Working on routing outside of the charging locations with the City of t. Petersburg.

● Study is complete with the consultant.

● TBD


● The downtown St. Petersburg Circulation Study kicked off in May 2016.

● Public outreach was completed in June 2016..

● The development and evaluation of numerous alignment alternatives for a downtown circulator is being reviewed.

● Multiple alternatives have been evaluated and reviewed with the public.

● Preferred Alternatives were identified and presented to the City Council.

● Ongoing work with consultants.

● An additional stakeholder meeting is scheduled for February 2017.

● Based on public comments and technical analysis, a preferred alignment is currently being developed.

● St. Petersburg Downtown circulation study is ongoing- working on new alignment.

● Stakeholders meeting was held in December 2016.

● Preferred Alternatives were identified.

● Stakeholders meeting will be held the 2nd week of May 2017 to review the preferred alternative and estimated costs.

● Next steps include narrowing to a preferred alternative, refining cost estimates, and reviewing potential funding

options to cover incremental costs of improvements.

● Reviewing charging station locations, and working on public engagement information.

133

Project Start Date February 2017 Est. Completion March 2019Percent Complete


Project Manager Bonnie Epstein Project # 992617002 Project Location Pinellas County

$625,000

$169,584

$60,047

$395,369


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$500,000 $93,059 $24,656 $382,285

$125,000 $76,525 $35,391 $13,084

$625,000 $169,584 $60,047 $395,369

Project Milestones



2/1/17

3/28/17

6/30/17 2/21/17

6/30/17 7/30/17 8/1/17

9/1/17 9/1/17

1/15/18 1/15/18

12/31/17 6/30/18

3/31/19

Data Collection, & Analysis (start date)

Complete Equity and Accessibility Plan

Begin Software Development

Full Software Completion

Begin Providing On-Demand Trips to Paratransit Customers

Project Complete

Develop Performance Measures

Project Start Date

Mobility On Demand (MOD) Sandbox




Remaining Balance

● Pinellas Suncoast Transit Authority (PSTA) is partnering with Lyft, United Taxi, CareRide, the Center for Urban

Transportation Research (CUTR), and Goin’ Software to develop and demonstrate an innovative business model aimed

at increasing the efficiency and cost effectiveness of paratransit services while providing flexible and responsive

transportation.

Funding Source


Total

Milestones

FL-2017-031

134

Project Status:


January 2018


October 2017

September 2017

July - August 2017

June 2017

May 2017

April 2017

March 2017

February 2017

January 2017


Comments:

● No impact on budget other than normal operating expenses.


● Execution of the Goin' Contract

● FTA MOD Sandbox Workshop in Washington DC

● Draft Equity and accessibility plan completed

● first draft of performance metrics for FTA evaluation contractors

● Project funding executed

● Integration with Untied Taxi is complete and integration with wheelchair providers is ongoing.

● Contract negotiations with Lyft are ongoing.

● Board approval for CEO authority to execute all contracts

● Development of project schedule

● Execution of Lyft Mutual Non-disclosure Agreement

● Delivery of second draft performance metric for FTA evaluation contractors

● First Technical and Project Management Committee meetings held.

● Drafted Care Ride and United contract, and sent to the United Taxi for review.

● PSTA is still working with Care Ride and Wheelchair Transport in order to complete trips under the pilot project.

● FTA and contractor site visit with project stakeholders

● Contract with CUTR executed

● Working with Lyft on data sharing requirements for project.

● Delivery of draft Project Management Plan

● Development of project schedule

● Ongoing internal coordination and going on software development and API integration.

● Integration between United taxi and Goin software was successful.

● After a successful first trip, PSTA has selected nine participants for pilot trips.

● Trip testing is being completed with some ambulatory trips, and the rollout of the project is being reviewed.

● POs for Goin and CUTR have been issued.

● 12 ambulatory trips were complete with United Taxi under the pilot group

135

Project Start Date April 2017 Est. Completion October 2018Percent Complete


Project Manager Henry Lukasik/Julie Lupis Project # 986018002 Project Location N/A

$209,564

$26,584

$182,980

$0


Project Useful

Life:

TBD


Project Funding:


Orders

Remaining

Balance

$20,218 $20,218 $0 $0

$189,346 $6,366 $182,980 $0

$209,564 $26,584 $182,980 $0

Project Milestones



4/1/17

6/27/17

10/1/17 12/5/17 1/2/18

10/1/18

Develop Procurement Documents

Transit Asset Management (TAM) Consultant




Remaining Balance

● Hillsborough Transit Authority (HART) and Pinellas Suncoast Transit Agency (PSTA) are in the early phase of

developing their first Transportation Asset Management Plans (TAMP) and seek to engage a firm with the expertise to

assist in the development of their TAMPs.

Funding Source

FL 90-X758

Total

Milestones

FL 90-X689

Execute Contract

Issue RPF/IFB

Project Complete

136

Project Status:

March 2018

February 2018

January 2018


October 2017

September 2017

August 2017

July 2017

June 2017

May 2017

Comments:


● None


● Work has started on the project and PSTA's fixed asset list is being verified.

● Gannett Fleming was selected and negotiations are ongoing.

● Project will be present at the Hart's October Committee and November Board meeting.

● PSTA's project budget was increased to $210,000 to cover additional expenses.

● Project is ongoing and the fixed assets list hierarchy has been complete.

● Conditional assessments have been completed and financial information is being put together.

● New project - Working with HART to develop scope of work.

● One Prime consultant firm will be awarded the contract..

● Pre proposal conference call as held July 11, 2017 and approximately 13-15 suppliers were on the call.

● Proposals are due on July 27, 2017.

● RFP was issued on June 27,2017 by HART for both agencies.

● Offers are due on 8/8/17, first evaluation meeting scheduled for 8/11/17, formal evaluation of offers is scheduled for

8/22/17, and the estimated award date is 11/9/17.

● Two addendums were issued with final Q&A were posted.

● Two bid are under review and award is scheduled for November.

● Project will be present at the PSTA's November Committee and December Board meeting.

● Additional funds will be needed to complete the project (request being processed).

● Consultant approved by PSTA Board, PO will be issued and project will start December 2017.

● Conditional assessments are in process, and meeting with consultant is scheduled for March 22nd.

137

Project Start Date November 2016 Est. Completion December 2017Percent Complete



$47,137

$47,137

$0

($0)


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$47,137 $47,137 $0 $0

$47,137 $47,137 $0 $0

Project Milestones

Original

Schedule

Recovery


12/1/16 11/26/16

7/15/17 5/30/17

1/1/18 12/30/17

Milestones

Project Start

Complete Draft Ridership Report

Project Complete

Remaining Balance

SR 60 Multimodal Study

Project Total



FL 90-X841

Total

Jacobs Engineering Group

(SR 60 Multimodal Study)

● In coordination with PSTA and Forward Pinellas, the consultant will utilize the FTA Simplified Trips-on-Project

software (STOPS) model as the travel demand and ridership forecasting tool for evaluating premium and/or express

transit service between Clearwater Beach and TIA.

138

Project Status:

January 2018


October 2017

September 2017

July - August 2017

June 2017

May 2017

March - April 2017


December 2016

November 2016


Comments:

● TBD


● PSTA is partnering with the Pinellas MPO on the SR 60 Multimodal Study, which will evaluate potential

transportation improvements in the corridor, including a busway from downtown Clearwater to Clearwater Beach and

an express bus from Clearwater Beach to Tampa International Airport.

● Consultant refined ridership estimates and they are working to incorporate in larger SR60 multimodal study funded

by the MPO.

● Modeling is complete, and MPO is working with consultant to finalize the documentation.

● Drafted report and recommendation were presented to the project stakeholders.

● Ongoing work on the project by the OPSTA Planning staff.

● Project Complete.

● Work on the Travel Demand model for State Road 60 has started.

● Ridership estimation work is currently underway by PSTA staff.

● Ongoing work with consultants.

● Ongoing coordination with consultants and Forward Pinellas on ridership estimations and larger corridor study.

● Project is ongoing and draft ridership information has been reviewed.

● Travel demand study has been completed

139

Project Start Date March 2015 Est. Completion August 2018Percent Complete


Project ManagerMichael Hanson/

Shpresa ZenkuProject # 993413003 Project Location n/a

Project Total $4,729,814

Invoices Paid to Date $4,366,109

Open Purchase Orders $316,637

Remaining Balance $47,068

Project Useful

Life:

5-7 Years



Orders

Remaining

BalanceFDOT Intermodal Funds $832,580 $832,580 $0 $0

FL 90-X723 $979,208 $979,208 $0 $0

$1,034,839 $1,034,839 $0 $0

FL 90-X783 $449,610 $449,881 $0 -$271

FL 90-X811 $668,639 $668,639 $0 $0

FL 90-X841 $55,579 $55,579 $0 $0

FL-2017-109 $498,500 $181,592 $316,637 $271

$4,518,955 $4,202,318 $316,637 $0

$28,149 $28,149 $0 $0

$100,000 $55,163 $0 $44,837

$25,806 $25,806 $0 $0

$48,904 $48,904 $0 $0

$8,000 $5,769 $0 $2,231

$210,859 $163,791 $0 $47,068

$4,729,814 $4,366,109 $316,637 $47,068

Other Total

FL 90-X841 (Force Acct)

Budget Total

Regional Revenue Collection & Inter-Jurisdictional Mobility Project

● At the May 2013 meeting, the PSTA Board approved the Regional Fare Collection Working Group MOU with HART,

PCPT and PSTA that would allow staff to pursue state funding for a phased regional smart card implementation

program. Phase 1A will include an upgrade to all fare boxes in the PSTA fleet.

● Implementation of smart card technology will greatly benefit existing and future riders of PSTA as well as streamline

internal operations and programs.



Funding Source

MOU Total

FL 90-X758

FL 90-X758 (50% of TO 16)

FL 90-X758 (50% of TO 10)

Project Funding:

FL 90-X689 (TO 1)

140


Orders

Remaining

Balance

$19,950 $19,950 $0 $0

$74,710 $74,710 $0 $0

$11,188 $11,188 $0 $0

$5,257,378 $4,799,538 $316,637 $141,204

Project Milestones



9/1/14 3/20/15 3/24/15

1/1/15 2/29/16

2/29/16 2/29/16

3/30/16 3/30/16

5/29/16 5/29/16

6/8/16 6/8/16

8/8/16 9/5/16

10/26/16 12/9/16

2/28/17 12/31/16

5/24/17 11/1/17 12/1/17

6/28/17 3/31/18

7/13/17 4/30/18

1/31/18 4/30/18

11/1/17 4/30/18

12/29/17 7/31/18

5/7/18 8/31/18

Project Status:

March 2018

February 2018

● Continued the APOS and system integration testing throughout the month of February.

Operating Project Funding:

Notice To Proceed

Standard Licenses Transfer for Visual Boarding Pass System

Preliminary Design Review Completed and Approved

MOBILE-TICKET APP PHASE 1 Operational

Interagency Pilot Completed and Approved

Full System Acceptance Test (Project Complete)

Funding Source

Flamingo App Branding (Oper Funds)

HART (50% of TO 10 & 16)

PSTA Operating (Paid by HART-TO 1)

Total

Final Design Review Completed and Approved

First Article Test Completed and Approved

Installation of Pilot Equipment Completed and Approved

System Install Completed and Approved

Milestones

Sys Integ Testing App'd, Rev Ser Testing Comp & App'd

Documentation, Supplies & Training Completed and App'd

RFP Out for Bid

Award Execution

Man Plan, Master Prog Sch & Quality Assur Plan App'd

Data Sys, Mobile & Web Portal Tests Completed & App'd

● Performed scripted test for Institutional Web

● Parameter management Web pages and Worked intensively on the Reduced Fare policy.

● Held the Pre-Proposal meeting for the Retail Network RFP related to this Project.

● Discussed the applications and the functional owners and primary users of the System.

● System Integration Testing Complete.

● Continued Installs and Testing of APOS Stations.

● Answered questions and clarified items for the Retail Network RFP.

● Training on Institutional Customer Setup and inventory.

● Continued Scripted Testing.

● Received Limited Access to Beta Mobile Application.

● Met with Vendor to Discuss PSTA TD Rules and Special Categories.

● Set up Users in MobileVario.

141

January 2018

December 2017

November 2017

October 2017

September 2017

August 2017

July 2017

June 2017

May 2017

April 2017

March 2017

February 2017

January 2017


● Bus installs are on schedule to start to start the week of 6/21/17.

● Installation delayed until the week of August 1st, due to delay in cable.

● PSTA will be the first to run the pilot.

● PDA stations have been installed, the installation of the validators are in progress, and testing will start mid August.

● Marketing campaign to recruit new testers started February 2017.

● Meeting will be held on August 14, 2017 to review the financials for the project.

● Equipment has been installed on 98% of the fleet, and new location is being reviewed.

● Clever Devices is currently working on connection to the Ivan, which will cause a short delay.

● Pilot testing started the week of October 10th and training is ongoing.

● PSTA has reviewed the location of units and the units will be relocated in the bus (approx. $140,000)

● Pilot testing and training are complete.

● Clever Devices will need to be updated on the validator so they will work with the system.

● Validators will be moved during January & February 2018.

● Currently gearing up for Factory Acceptance Testing (FAT) during the first week of March 2017.

● PSTA/HART MOU was approved by both Boards.

● The current Flamingo visual application pilot program has been extended for another 6 months and additional fare

types were added. The most popular is the 7 day pass.

● Work on the project is ongoing, on schedule and Factory Acceptance Testing (FAT) was completed the first week of

● INIT is looking at a new subcontractor and PSTA will be meeting with them in mid April to discuss qualifications.

● Onboard bus validators are currently being delivered and PSTA is currently reviewing the install and training

● Installation of PSTA equipment is scheduled to begin in mid to late June 2017.

● Bus installs are on schedule to start at HART the week of May 15th and PSTA installation on schedule for June 20th.

● System integration test will start December 12, 2017.

● Validators have been moved on 9 buses and Installation of the APOS system has started.

● Approximately 2-3 validators are being moved each day, with an estimated total of 65 completed.

● PSTA & HART are working on a Regional Fare Structure.

● Installation of the APOS system in ongoing.

● Work on the project is ongoing and on schedule and final design review completed 12/9/16.

● The current Flamingo visual application pilot program that is set to expire around March 7, 2017, has been extended

for another 6 months.

● Currently looking at two additional fare media (tickets) to the application (3-day & 7-day). 142

September 2016

August 2016

July 2016

June 2016

May 2016

● Evaluation Team scores are due back to HART on July 7, 2015.

April 2016

● Flamingo Application Released to the public on schedule. Current usage has exceeded expectations Since September

● Final Testing of the Flamingo App is on schedule for the Week of 8/22, for the app release on September 5th.

May 2015

● TIGER grant completed by project manager Lucien Campillo. For the week of May 23, meetings will take place at

HART to discuss the preparation for the back office, user administration, APOS operations, vehicle functions, IT

architecture hosting data flow and Vehicle hardware configurations.

● RPF was issued on March 24, 2015 and offers are due June 12, 2015.

● The project is in the first stages of the evaluation and offers have been submitted by four companies

November 30, 2015

● The week of August 8th a Regional Financial Work Shop was completed. This work shop addressed open issues on

Fare Polices to include Fare Capping (Decision is not to CAP), Back Office Financials, Revenue Splits, and interfaces

with Transit Authorities legacy systems, such as the GFI fareboxes .

● Joint press announcement regarding FLAMINGO, smart card application in July. Preliminary design review

completed and approved on June 29. July-branding is complete and approved. The digital application will roll out the

week of labor day.

● The preliminary design and concept has been reviewed by the team and sent to vendor, INIT for their review. The

memorandum of understanding (MOU) between PSTA and HART has been drafted and submitted to Alan Zimmet,

PSTA's legal review, for approval. All other participating transit agencies will have separate MOU's with HART.

March 2016

● To go before the HART board on February 1st, where it passed.

● The vendor submitted the BAFO (Best and Final Offer) and it was turned over for review to the Engineer on Record,

LTK. The EOR agreed that the pricing was fair and reasonable the contract was signed and Notice to Proceed was given

to the vendor. Currently the project is in the Planning and Definition phase.

● Contract has been signed with HART and Init. Kick off meeting was held in March. Weekly conference calls are being

scheduled by HART PM.

January 2016

February 2016

June 2015 - July 13, 2015

● An additional application build was completed based on the first round of testing. Application is functioning at

expectations with a few more minor “bug fixes” which are expected to be resolved before public release.

● Fare Card Self-Service IVR work shop is to design a Statement of Work for a public facing self-service Fare Card-

Mobile Ticketing IVR portal that will provide 24-7-365 access to eFare solutions using existing phone systems integrated

into customer call centers. This system will allow auto FAQs and routing to the various agencies for additional customer

support. Project is on Schedule.

● Negotiating with INIT (Vendor) on key points : PCI Compliance, Interfacing to the legacy systems and Status Lamp

Indicators. The revised date to go to the HART Board in February 1st.

● Flamingo Application was released and final design review is scheduled for 11/1/2016.

143

December 2014

● RFI is out responses by12/17/14 and RFP Scheduled for the week of 1/26/15

● Looking into different options of getting another router and antenna

● PSTA has undertaken a preliminary bid for the Project which included consulting assistance from TransSystems. The

bid led to only one bid and in March 2014, PSTA commissioned LTK Engineering to asses the bid specifications shortfall

in an attempt to reengage the private vendors to bid on a future package.

September 15, 2014

February 2015

● Request for Information (RFI) completed and the Request for Proposal(RFP) scheduled to be released on March 9,

● Upon completion of the Concept of Operations, the group will complete the technical specifications for the Fare card

readers and mobile technology specifications for a future bid to occur in November 2014.

● RFP Scheduled for the week of 1/26/15

January 2015

● Award scheduled for July 25, 2015.

June 2014

● Equipment is estimated to be install in summer 2015

October 15, 2014

● PSTA has undertaken a Focus Group Study of passengers to determine their interest in the use of mobile technologies

including Smart Card media.

● Prior to the development of the bid specifications, LTK has developed a draft Concept of Operations Plan to guide the

entire Regional Farebox effort that will assist all participating counties in the FDOT funded project

● Task Order 1 will cover; survey questioners sent to six regional transit properties which were identified and follow up

conference calls were completed to cover one on one discussions with the properties that participated in the survey.

May 2014

● Working with consultant to finalize Concepts of Operation and Fare Policy.

● PSTA is in the process of revising a Fare Policy to establish the type of products that will be included in the technical

specifications of the RFP.

● Purchase Order for Task Order 1 ($40,014) was completed under budget and was completed for $28,149.

● PSTA is taking the lead on submitting a Transportation Investment Generating Economic Recovery (TIGER) Grant ask

of $10,448.756 for the Project. This will allow additional purchases and upgrades to the transit agencies within the

RWG.

● PSTA has asked TBARTA to help fund consultant through the PSTA GSC contract to Assist with RFP development.

● LTK Engineering has been issued a new task order in the amount of $97,000 to undertake a variety of tasks related to

the upcoming bid effort and will participate in a vendor conference on behalf of the group at the upcoming ATPA

meeting in Houston.

● Met with consultant to come up with an RFI November 2014 and RFP in 2015

November 2014

● Had first of two conference calls with consultant on RFI, Second is scheduled for January 20th

● Date change to March 20, 2015 for the Request for Proposal( RFP) to be released and awards scheduled for July 2015.

March 2015 - April 2015

● To secure currently available FDOT funding of $1.4M, the Working Group agreed to allow HART to act as the

recipient of the FDOT funds. HART will re responsible for distribution and reporting as required by the Joint

Participation Agreement (JPA) with FDOT. Pending final approval from FDOT, the Working Group will convene to

begin a group procurement process.

144


Comments:

May 2014 (continued)


● Will be undertaking a Focus Group Study with Passengers to assist in the development of PSTA Fare Policy.

● A Farebox RFP will be issued later this summer for new fare boxes and related technology.

● Working on Fare Policy for PSTA that will include elements of a regional fare for all other adjoining countries.

● SPX/Genfare (GFI) was the only proposal submitted for the Farebox Working Group Evaluation Committee. The

proposal was rejected and the Farebox Working Group will start the process of re-drafting another RFP.

● Working with LTK Consulting on a Concept Operating plan for the Regional Farebox Collection Program.

● Task Order 2 was issued to TranSystems, Technical Consultant for Regional Farebox Working Group. It will cover the

RFP Pre-Proposal Meetings, RFP technical Support, Vendor Interview Short List and the Final Selection of a Vendor.

● Purchase Order for Task Order 2 ($31,996) was completed under budget and was completed for $11,187.80.

● TranSystems, subcontractor for TO&A has completed The SOW as defined in their Task Order one PO. HART has

requested to further use their services for procurement assistance, Task Order Two. HART will fund this second task

order.

● Will require fare policy revisions and purchase of smart cards that will have minimal effect on the operating budget.

145

Project Start Date July 2010 Est. Completion ContinuousPercent Complete


Project Manager Heather Sobush Project # 982610001 Project Location Howard Frankland

$2,191,740

$2,143,667

$0

$48,073


Project Useful

Life:

N/A

DBE Participation: 12.4%

Project Funding:


Orders

Remaining

Balance

$191,740 $191,740 $0 $0

$500,000 $500,000 $0 $0

$1,000,205 $1,000,205 $0 $0

$499,795 $451,722 $0 $48,073

$2,191,740 $2,143,667 $0 $48,073

Project Milestones

Original Schedule 9/1/2018 Actual Schedule

January 2010 January 2010

March 2010 March 2010

December 2013 Continuous

March 2015 Continuous


FL 17-X001

Pinellas County MPO

FL 17-X001

Total

Final Invoice

Milestones

RFP/IFB Out for Bid

Award Execution

Project Complete/Final Report

● Northbound Bridge Replacement PD&E Study and Regional Transit Corridor Evaluation.

Remaining Balance

AA/Howard Frankland Bridge Study PD&E and Transit Corridor Evaluation

Project Total



● Includes an examination of engineering constraints and feasible alternatives to accommodate transit in the design of

the replacement bridge, or determine if a new structure would be required

Funding Source

146

Project Status:

June 2017 - March 2018

August - May 2017

July 2016

June 2016

May 2016


Comments:


● Two public meetings were held (one on each side of the bay) in Fall 2013 to get input on the recommended bridge

replacement alternative.

October 30, 2015

March 2016

● Received December 31, 2015 invoice.

January 2016

● All invoices for FY 2015 have been received

October 2014 - July 13, 2015

● Categorical Exclusion, Wetland Evaluation, Cultural Resources Evaluation, and draft Preliminary Engineering reports

have been submitted and are available on the project website at http://hfbs.fdotd7studies.com/project_documents.html.

The project is being coordinated with the Express Lanes study of the I-275 corridor.

● Transit corridor evaluation is currently being coordinated with FDOT's Express Lane study.

● FDOT committed to designing a bridge to accommodate future public transit including light rail technology.

● Minimal staff time to review project reports.

● Awaiting invoice for December 31, 2015.

May 2014

● On going coordination with FDOT.

September 2014

August 2015

● Awaiting FDOT invoice for quarter ending 06/30/2015

● Invoice for March 31, 2016 received in mid-June.

April 2016

● Awaiting invoice for March 31, 2016.

● Cassandra to contact FDOT for June 30th invoice.

● Project Ongoing

● Pam to contact Elba at FDOT for updated timeline.

● Design Build planned for 2020.

● Project Ongoing

147

Project Start Date March 2017 Est. Completion September 2018Percent Complete


Project Manager Cassandra Borchers Project # 982617003 Project Location Pinellas County

$15,000

$5,899

$9,101

$0


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$15,000 $5,899 $9,101 $0

$15,000 $5,899 $9,101 $0

Project Milestones



3/28/17

12/31/17 9/30/18

Remaining Balance

General Technical Support




Project Start

The purpose of the task order is to provide ongoing technical support to PSTA staff as it is needed per staff requests for

quick-turnaround minor efforts. The specific technical support activities will be identified and assigned by PSTA staff.

Potential actives are listed on attached scope of services.

Funding Source

FL 90-X841 (TWO #6)

Total

Milestones

Project Completion

148

Project Status:


July - August 2017

June 2017

March - May 2017

Comments:


● New project created and is ongoing.


●

● WSB completed task work order to evaluate bus on shoulder opportunity in Clearwater (associated with Spring Break

Park & Ride.

● Maintenance of Traffic report was completed.

● PO work is ongoing

149

Project Start Date September 2017 Est. Completion November 2017Percent Complete


Project Manager Cassandra Borchers Project # 982617005 Project Location n/a

$17,758

$17,758

$0

($0)


Project Useful

Life:

N/A


Project Funding


Orders

Remaining

Balance

$17,758 $17,758 $0 $0

$17,758 $17,758 $0 $0

Project Milestones

Original

Schedule

Recovery


9/17/17 9/17/17

11/17/17 11/17/17

Project Status:

December 2017 - March 2018

November 2017

Remaining Balance

● TIGER grant application was submitted and project is complete.

● Project Complete, waiting on final invoice.

TIGER Grant Technical Support

Project Total



● The purpose of the task order is to provide technical support related to the 2017 TIGER grant application

development, including Benefit Cost Analysis and related work, and updating the Long Range Estimates.



FL 90-X841

Total

Milestones

Project Start

Project Complete

150

October 2017


Comments:

● TBD


● PO was issued to Parson Brinkerhoff for assistance with PSTA's 2017 TIGER grant application.

151

Project Start Date November 2017 Est. Completion September 2018Percent Complete



$50,000

$6,853

$43,147

$0


Project Useful

Life:

N/A


Project Funding


Orders

Remaining

Balance

$50,000 $6,853 $43,147 $0

$50,000 $6,853 $43,147 $0

Project Milestones

Original

Schedule

Recovery


9/30/17 11/8/17

12/30/17 9/30/18

Project Status:

January 2018 - March 2018

December 2017

Remaining Balance

● CAT survey on Pass A Grill was completed

● No survey assigned at this time.

Survey Support

Project Total



Project Start

Project Complete

● Prepare for and Conduct on-board survey and ride check of PSTA selected routes. Also includes data cleaning,

analysis, and documentation.



FL 90-X873-TO #27

Total

Milestones

152

November 2017


Comments:

● TBD


● PO was issued to consultant to prepare and conduct on-board surveys of PSTA's passengers and provide technical

support.

153

Project Start Date February 2018 Est. Completion March 2019Percent Complete



$440,564

$0

$440,564

($0)


Project Useful

Life:

N/A


Project Funding


Orders

Remaining

Balance

$7,427 $0 $7,427 $0

$10,000 $0 $10,000 $0

$100,000 $0 $100,000 $0

$323,137 $0 $323,137 $0

$440,564 $0 $440,564 $0

Project Milestones

Original

Schedule

Recovery


1/29/18 2/5/18

3/31/18 3/31/18

7/31/18

10/31/18

12/31/18

3/31/19

Remaining Balance

Community Bus Plan

Project Total



● Update to the last Community Bus Plan completed in 2013. Includes an on-board survey ,comprehensive operational

analysis, of PSTA's system, development of recommendations for various scenarios, public/stakeholder outreach, and

development of implementation plans.



FL 90-X7841

FL-2017-109

Total

FL-2017-024

FL 90-X873

Final Report

Project Complete

Draft Report

Project Start

Draft Recommendations

Conduct On-Board survey

Milestones

154

Project Status:

March 2018

February 2018


Comments:

● TBD


● PO was issued to consultant for work to begin on the Community Bus Plan.

● Currently in the data collection Phase. On board survey are complete and work on public workshops will be started.

155

Project Start Date January 2018 Est. Completion December 2021Percent Complete


Project Manager Cassandra Borchers Project # 992612001 Project LocationDowntown

Clearwater

$1,250,000

$17,478

$0

$1,232,522


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$1,250,000 $17,478 $0 $1,232,522

$1,250,000 $17,478 $0 $1,232,522

Project Milestones



3/15/15 6/1/18

8/1/15 12/31/18

6/15/16 4/1/19

1/15/16 3/1/20

5/15/16 12/1/20

12/31/18 12/1/21

Total

Funding Source

Final Design Begins

Milestones

Environmental Clearance (NEPA, Final Site Selection)

RFP Out for Bid (Design/Prelim. Engineering Elements)

Preliminary Engineering Begins



Clearwater Downtown Intermodal Terminal


FL 04-0135

Remaining Balance

● Preliminary Engineering, NEPA documents, Financial Plan, and Final Design for an Intermodal Terminal in

downtown Clearwater to replace PSTA's Park Street Terminal.


Project Complete

156

Project Status:

March 2018


December 2017

July - November 2017

June 2017

May 2017

March - April 2017



November 2016

September - October 2016

August 2016

June - July 2016

May 2016

January 2016 - March 2016

● Planning to move forward on project as the limited activity may cause the grant to be pulled by the FTA.

● Administrative time being charged to the grant; no other new developments.

● Scope of NEPA is well defined. PSTA will apply for construction in 2019.

● Met with City of Clearwater to discuss plans to put alternate procurement for design.

● Scope of Work (SOW) is in development.

● Currently working on the procurement of the engineering/design agency for the project.

● Procurement is scheduled to be completed summer of 2018.

● Reviewing project for other work needed from current consultants..

● Working on Scope of Work for the consultant procurement.

● Project is currently at the NEPA Phase. Meeting will be set up with the project department to determine the next

● Meeting with the City is scheduled for the end of June 2017. Consultant RFP is in development.

● Project currently on hold while staff develops scope for a procurement for conceptual design.

● Staff is coordinating with Forward Pinellas and the City of Clearwater on current status and preliminary scoping.

● Board approved PSTA to move forward on the project. Planning is reviewing the requirements for a new consultant.

April 2016

● Continued work on task order creation with general consultant HNTB for site design and environmental services for

a new downtown Clearwater Intermodal Center. Revised schedule to be determined after creation of task order.

● Task order created with HNTB for site design & environmental services for a new Clearwater Intermodal Center.

● Internal PSTA work is ongoing.

● Procurement needed for mechanical/electrical/plumbing engineer, which is not in the General Service contract.

● PSTA Board approved to move forward with work on the new terminal.

● Reviewing requirements for the needed procurement for services.

● New Consultant RFP is in development.

● The Task work order to develop the scope will be presented at the December 5th Board meeting.

● Work on the draft MOU for the location with an intention of giving up the property at Park Street has started.

● Task WO being drafted by HNTB for site design and environmental services for a new Clearwater Intermodal Center.

HNTB will include in the scope options to build the site in phases, along with any recommendations for temporary

facilities.

157


Comments:


● In the process of project development schedule and public engagement plan.

October 2014 - September 2014

● Additional work will begin after November 4, 2014 Referendum.

November 2014 - August, 2015

● Discussions with the City of Clearwater about the Clearwater location and possible partnership.

May 2014 - October 2015

● Developed Scope for the Force Account to allow PSTA to conduct the selection process with consultant assistance as

needed, and to oversee the NEPA process, financial plan, and project design.

● No impact on budget other than normal operating expenses.

● Site selections process continues.

● Staff met with the City of Clearwater to review initial site selection criteria and locations.

158


159

Project Start Date January 2017 Est. Completion March 2018Percent Complete


Project Manager Greg Williams Project # 993417001 Project Location Pinellas County

$89,649

$89,649

$0

$0


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$89,649 $89,649 $0 $0

$89,649 $89,649 $0 $0

Project Milestones



1/30/17 3/16/17

3/3/17 3/24/17

4/30/17 6/30/17 6/28/17

5/15/17 12/1/17 2/8/18

6/15/17 1/11/18 2/13/18

6/30/17 3/1/18 2/27/18

Remaining Balance

Radio Data Upgrade Project




This project is to purchase and install PSTA radio communication equipment on the Pinellas County Radio system.

Funding Source

FL 90-X689

Total

Milestones

Received Motorola Price Quotes

Cutover and Test

Project Completion and Sign Off

PO Issued

Project Kickoff

Installation of Equipment

160

Project Status:

February 2018

January 2018


August 2017

June - July 2017

April - May 2017

March 2017

Comments:

● Waiting on Fiber lines to be installed to start project.

● Fiber has been installed by Brighthouse and waiting on Motorola to begin upgrades.

● All equipment has been received and Suncoast is working on the infrastructure connections at their facilities.

● Working with Suncoast on date to complete the installation.

● Project is complete - waiting on the removal of old equipment and final invoice.

● Project is complete - Final invoice will be paid in March.




●

● PO has been issued and PSTA is currently waiting on schedule from Motorola.

161

Project Start Date September 2016 Est. Completion October 2017Percent Complete



$89,866

$89,866

$0

$0


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$89,866 $89,866 $0 $0

$89,866 $89,866 $0 $0

Project Milestones



10/5/16

3/1/17 3/2/17

4/30/17 10/30/17 10/30/17

Project Status:

September 2017

August 2017

RFP Issued

Chair Replacement




Remaining Balance

● This project will be for the purchase of 210 replacement chair for all conference rooms, training rooms, and select

Funding Source

FL 90-X841

Total

Milestones

Contract Award

Project Complete

● First delivery of chairs was received and second delivery will be during the first week of October.

● All chairs were delivered and final invoices were paid in October. Project Complete

162

July 2017

June 2017

May 2017

April 2017

March 2017

February 2017

January 2017

Comments:


● None


● Contract is pending award.

● First chairs should be delivered in April 2017.

● Chairs are scheduled to be delivered April 13, 2017.

● All chairs have been received and distributed. Additional chairs will be order as needed.

● Final order of chairs expected to be delivered the week of 6/21/17.

● All chairs have been received, project set to close in July.

● Two POs for the purchase of additional Admin and Maintenance chairs was submitted.

163

Project Start Date October 2017 Est. Completion December 2018Percent Complete



$250,000

$10,964

$33,327

$205,709


Project Useful

Life:

20 Years


Project Funding


Orders

Remaining

Balance

$200,000 $0 $0 $200,000

$50,000 $10,964 $33,327 $5,709

$250,000 $10,964 $33,327 $5,709

Project Milestones

Original

Schedule

Recovery


1/1/17 10/24/17

11/1/17 4/30/18

1/1/18 6/1/18

4/1/18 8/22/18

8/31/18

11/1/18 12/31/18

Remaining Balance

Park Street Terminal Roof

Project Total



Award Contractor

●Architectural and engineering design and construction documents services for the roof removal/alteration of the

higher elevation roof of the Park Street Terminal as required for the taller size of the buses utilizing the facility.



Capital Reserve Funds - Design

Capital Reserve Funds - Construction

Total

Milestones

Begin Design

Conduction Drawing

Begin Procurement

Begin Demolition/Construction

Project Complete164

Project Status:

March 2018

February 2018

November 2017 - January 2017

October 2017


Comments:

● Project design is ongoing.

● Bacon has completed about 75% of the demolishing plans and should be complete by the end of April 2018.

● Worked with electrical engineer on the relocation of main electrical and security camera locations.

● PO was issued to Tindale Oliver for the Architect and Engineering of the Park Streel Terminal roof.

● TBD


● Replacement estimates are complete and the bid will be released after specs are received.

165

Project Start Date March 2016 Est. Completion October 2018Percent Complete



$1,303,206

$1,180,618

$122,588

$0


Project Useful

Life:

5 Years


Project Funding:


Orders

Remaining

Balance

$500,055 $500,055 $0 $0

$803,151 $680,563 $122,588 $0

$1,303,206 $1,180,618 $122,588 $0

Project Milestones



4/20/16 6/20/16

12/9/15 2/22/17 2/22/17

2/22/17 2/22/17

3/1/17 3/1/17

8/1/18

10/1/18

FL-2017-024

Award Execution

Project Start Date

HVAC Chiller Replacement

Project Total



Remaining Balance

● The chiller replacement procurement will include the removal, and replacement of our existing units with (2) two of

the most energy efficient air cooled packaged water chillers, as well as; an engineering analysis of our existing control

system and associated devices.

Funding Source

FL 90-X689

Total

Milestones

PSTA Board Approval

Project Closeout

RFP/IFB Out for Bid

Project Complete

166

Project Status:

March 2018


November 2017

October 2017

September 2017

July - August 2017

June 2017

May 2017

April 2017

March 2017

February 2017

January 2017

December 2016

November 2016

October 2016

September 2016

● Training was held during the week of October 9, 2017.

● The procurement bid will released on the street on 9/2/2016 and proposals were received on 10/21/16.

● Depending on the number of proposals that are received, the bid may be canceled and reopened later in the year.

● Three proposals were received and vendor meetings will be scheduled starting November 28, 2016..

● Project is on schedule and possible contract award at the February or March 2017 PSTA Board meeting.

● Project information will be presented to the PSTA Board in January, with a contract award in February 2017.

● IC Mechanical is finishing the “Test and Balance” process.

● They will also start phase II of the training process for the new control system on Thursday, November 30th.

● The project is substantially complete and the system is being tested and balanced to assure that everything is working

properly. Over the last 3 month there has been a saving a approximately $1,500 per month.

● The project is scheduled to be complete December 15, 2017.

● Working with Duke Energy on inspection for additional rebate funds to be issued.

● PSTA is working on final change order to fix a water leak in Maintenance.

● Air handler 2A & 3A handlers and chiller were installed and are currently being used.

● Hahn is scheduled to complete the final inspection during the week of December 18th.

● Project is substantially complete and working on final punch list.

● A/C will be shut down on 5/20/17 at 10 PM until 5/21/17 10 AM in order to install new connections for the chillers.

● 60% draining was submitted/review/completed..

● Chiller been released for production.

● Additional climate controls and sensors were installed in the administration building.

● Air handler work has been complete and the control system are currently being done.

● Project is schedule to be completed by October 2017.

● Project action item will be presented to the PSTA Committee and Board in February 2017 for award.

● The preconstruction meeting was held two weeks ago and they are in the design phase.

● 30% draining was submitted/review/completed and comment have been returned and sent back to IC Mechanical and

60% drowning, which should be completed by mid April..

● Air handler 1A has been installed, 2A is scheduled for 6/16/17, 3A to follow, and chiller will be delivered on 6/21/17.

● A mobile chiller and powered generator will be used until everything has been change over to the new equip.

167

August 2016

July 2016

June 2016

May 2016

April 2016

March 2016

of our existing chillers and control system. Included in the assessment will be a recommendation for the most energy

efficient and cost effective replacement chillers and a detailed operation verification of our existing control system with

recommended remediation.

Comments:

February 2016

● Mark and Henry to work with Lou Emma on the RFP. New timeline will be developed.

● RFP was released in September and walk through have started.


August 19, 2015

● RFP going to the Board December 2015

● To prevent any cost over runs, we have decided to contract with a MEP engineering firm to provide a detailed

● The bid documents have been completed and are under review. Purchasing is working on the front end documents for

the RFP, which will be put on the street in April 2016.

● New timeline developed, scheduled to go to the board in January 2017.

● RFP to Procurement in May 2016

July 13, 2015

● New Project - scope is being developed.

October 30, 2015

November 30, 2015

● Kick off meeting with MEP engineering firm to test the controls of the entire HVAC system.

December 14, 2015

● Hahn Engineering started their assessment of the HVAC controls system.

January 2016

● Budget increased to $700,000, new recovery schedule established.

●


● Ongoing issues with current A/C system which will increase current operational expense. The RFP from Hahn

Engineering was reviewed in April and PSTA has received the plan and design.

● Request for Proposal released on June 20, 2016.

168


169

Project Start Date March 2015 Est. Completion December 2018Percent Complete


Project Manager Henry Lukasik Project #986017004 &

995818001Project Location n/a

$245,000

$6,000

$0

$239,000


Project Useful

Life:

Various


Project Funding


Orders

Remaining

Balance

$130,000 $12,777 $0 $117,224

$115,000 $6,000 $0 $109,000

$245,000 $6,000 $0 $109,000

Project Milestones

Original

Schedule

Recovery


3/24/15 3/24/15

12/31/18

Project Status:

March 2018

Remaining Balance

PSTA Service Lane R&R

Project Total



Project Complete

●The PSTA Service Lane was constructed in 2005 and has several infrastructure and equipment renovation projects

planned. Projects include but are not limited to replacement of fuel/fluid dispensing equipment, hose reels, tramways,

and nozzles. Infrastructure projects entail replacement of the overhead lighting systems, upgrading of plumbing,

mechanical, doors, fixtures, painting of walls & structures, etc.



FL 90-X723 - Equipment (Proj #986017004)

FL 90-X841 - Infrastructure (Proj #995818001)

Total

Milestones

Project Start

● Working with purchasing on replacement lighting project.170

September 2017 - February 2018

August 2017

April 2015 - July 2017

March 2015


Comments:

● PO was issued for the purchase of replacement hose reels.

● Project was put on hold.

● Project is being reviewed and additional work will be completed as needed.

● PO was issued for work to be completed on the existing concrete in the fuel lanes.

● TBD


171

Project Start Date October 2016 Est. Completion July 2017Percent Complete


Project Manager Andy Guertin Project # 993416002 Project Location n/a

$40,950

$40,950

$0

$0


Project Useful

Life:

5 Year


Project Funding:


Orders

Remaining

Balance

$40,950 $40,950 $0 $0

$40,950 $40,950 $0 $0

Project Milestones



10/30/16 11/23/16

1/25/17 2/28/17 3/17/17

3/1/17 5/14/17

4/28/17 7/31/17 7/31/17

Remaining Balance

Server Room UPS Equipment

Project Total



● The server room UPS system is the original equipment install in the building in 2005 and is therefore over 10 years

old. Maintenance cost contuse to increase due to age of the unit. Since this is a critical backup power system the

reliance on this system is key to keeping the servers operational during a power outage.

Funding Source

FL 90-X783

Total

Milestones

IFP Out for Bid

Award Contract

Install Start Date

Project Complete

172

Project Status:

June - July 2017

May 2017

April 2017

March 2017

February 2017

January 2017

December 2016

November 2016

October 2016

September 2016


Comments:

● The new server UPA system will be installed on May 14th.

● Project complete, waiting on final invoices.

● Project complete, final invoices were paid in June.

●


● RFP is scheduled to be rereleased in October 2016.

● New Project in development

● RFP is currently under legal review.

● RFP is scheduled to be released November 23, 2016.

● Pre Bid meeting was held and final questions were answered.

● Proposals are due December 22, 2016.

● Review is complete and contract award is scheduled for the end of January 2017.

● Purchase Order is scheduled to be issued in February 2017.

● Work is ready to begin and in conjunction with the Facilities Electrical Improvements a simulation of a blackout will

be conducted.

● Equipment has been order and waiting on schedule from vendor.

173

Project Start Date July 2017 Est. Completion June 2018Percent Complete


Project Manager Andy Guertin Project # 993417002 Project Location PSTA

$222,410

$21,137

$25,873

$175,400


Project Useful


Project Funding:


Orders

Remaining

Balance

$75,880 $0 $0 $75,880

$146,530 $21,137 $25,873 $99,520

$222,410 $21,137 $25,873 $175,400

Project Milestones



7/17/17 7/17/17

6/1/18

Milestones

Phone System Upgrade




Remaining Balance

Replace Outdated Phone System Software & Hardware

3 Years

Funding Source

FL 90-X873 (Proj #993417002)

Total

FL 90-X873 (Proj #983418002)

Project Start

Project Complete

174

Project Status:


November 2017 - January 2018

October 2017

August - September 2017

July 2017

Comments:

●


● Issued PO for server upgrades.


● Issued PO for additional server upgrades for project.

● IVR upgrade project. Under phone project. Both servers are installed. Working on final settings on server with

Enghouse. Hoping for completion, 04 /10/2018



● Zoom server upgrade. Under phone project. Server installed. Connections for new phones working. Still working on

Connections to existing phones. Projecting 04/15/2018.

175

Project Start Date August 2017 Est. Completion October 2017Percent Complete


Project Manager Andy Guertin Project #993417003 &

983417003Project Location N/A

$99,718

$99,718

$0

$0


Project Useful

Life:

TBD


Project Funding:


Orders

Remaining

Balance

$99,718 $99,718 $0 $0

$99,718 $99,718 $0 $0

Project Milestones



8/11/17

9/14/17

9/22/17 9/27/17

9/29/17 10/30/17 10/30/17

Project Status:

October 2017

September 2017

Proposed Cost of Goods

Multi Functional Printers




Remaining Balance

● This project is for the purchase of replacement multi-functional printers for all areas within PSTA.

Funding Source


Total

Milestones

PO Issued

Delivery of Printers

Project Complete

● Printers have been delivered and setup will be complete in October.

● Project is complete, waiting on final invoices.

176

August 2017

Comments:

● None



● Funding Approved and PO issued.

177

Project Start Date January 2017 Est. Completion October 2017Percent Complete


Project Manager Christine McFadden Project # 992617001 Project Location N/A

$27,705

$27,705

$0

$0


Project Useful

Life:

TBD


Project Funding:


Orders

Remaining

Balance

$27,705 $27,705 $0 $0

$27,705 $27,705 $0 $0

Project Milestones



1/15/17 4/15/17 6/16/17

2/15/17 5/15/17 7/19/17

3/15/17 6/15/17 9/22/17

10/30/17 10/31/17

Project Status:

October 2017

September 2017

● Project is complete.

OTP, Google Earth, Bike Rack & Fare Zones

APC Upgrade




Remaining Balance

● This project is to upgrade the APC software and install bike rack sensors on 10 buses.

Funding Source

FL 90-X723

Total

Milestones

IT infrastructure, Flex stops, New menu & Global reporting

Upgrade installations & Analytic training

Project Complete

● Everything has been received and bugs in the system are being fixed. 178

August 2017

July 2017

June 2017

May 2017

April 2017

March 2017

February 2017

January 2017

Comments:

● None


● Purchase Requisitions is under review by Procurement.


● Revised Quote was received and additional funding is needed to complete project.

● PO should be issued in March 2017.

● Menu & Global reporting has been completed.

● UTA is scheduled to be onsite on 5/15/17 for install of sensors.

● 90% of sensors have been installed and software upgrade is complete.

● Project is 99% complete.

● Final reports are being processed.

● Sensors have been installed and reports are being received.

179

Project Start Date January 2016 Est. Completion July 2018Percent Complete


Project Manager Raj Singh Project # 994015001 Project Location n/a

$299,826

$214,451

$0

$85,375


Project Useful

Life:

5 Years


Project Funding:


Orders

Remaining

Balance

$299,826 $214,451 $0 $85,375

$299,826 $214,451 $0 $85,375

Project Milestones



1/30/15

1/26/15

4/1/15 2/1/16

10/31/16

1/30/18

2/28/18

3/31/17 7/31/18

Phase 3 Complete

Project Complete

Remaining Balance

Clever Works

Project Total



●Clever Works is Clever Devices (PSTA’s Real-Time Product Provider) next generation of data management software

with many new features that will allow PSTA easy and intuitive ways to maintain, manipulate, and collect data from all

the various Real-Time products.

Funding Source

FL 90-X758

Total

Milestones

Sole Source

Phase I Complete

Phase 2 Complete


Award Contract/PO Issued

180

Project Status:

August 2017 - March 2018

July 2017

March - June 2017



September 2016

August 2016

July 2016

June 2016

May 2016

April 2016

March 2016

February 2016

January 2016

November 2015

October 2015

September 2015

● Project set up in FleetNet

● No invoices submitted. New IT servers configured for Clever Works

● Engineers are doing preliminary tests with the database. Invoices to be received soon.

● Clever Works is in the development stage of testing the customized software.

● Project to move forward

● Project approved by Finance Committee 11/18/2015

● Progress ongoing. Phil Cao from IT is waiting on information regarding the Clever Works software. Clever Works

will be onsite on July 5-6 for preliminary testing. The project is on track to meet the milestones.

● Clever Works, will require a new Data Base, date TBD. Charlie Thomas will be going to training. Clever Devices was

on site the week of July 5th.

● New Clever Works Data Base has been implemented. Staff Training will be at Clever Devices Headquarters in

Woodbury Long Island. PSTA’s October 2016 Service adjustments/ changes will be completed using the new data

gather software.

● Project ongoing

● Phase I will be closed by the end of October.

● Phase 1 is complete, and Project Management for Phase 2&3 will move to Scheduling.

● Phase II & III are waiting on updated milestone in order to start implementation.

● Updates are being completed in order to prepare for Phase 2.

● Completion of Phase 2 has been moved to August 2017, due to issues related to the upgrades to the current CD

● Phase 2 in currently in development and will be delivered by the end of September 2017.

● Directional feed work is on hold due to needed update. Hastus is currently working on corrections with Clever

● Kick Off Meeting held

● Development of Milestones before PO is issued.

● Contract has been sent to PSTA legal for review.

● Milestones have been determined for project.

February 2015 - April 2015

May 2015 - July 13, 2015

181


Comments:


● Annual software maintenance and agreements.

● Project was approved at the January 26, 2015 PSTA Board meeting..

January 2015

182


183

Project Start Date March 2016 Est. Completion November 2017Percent

Complete 100%

Project Manager Christine McFadden Project # 992616002 Project Location n/a

$477,018

$477,018

$0

$0


Project Useful

Life:

Project Funding:


Orders

Remaining

Balance

$477,018 $477,018 $0 $0

$477,018 $477,018 $0 $0

Original

Schedule

Recovery


4/11/16 6/17/16

5/3/16 7/27/16 8/22/16

11/16/16 3/17/17 3/23/17

2/17/17 7/20/17 7/21/17

5/17/17 11/17/17 11/17/17

Project Status:


December 2017

Remaining Balance

Delivery of Customized & Configured Scheduling Modules

● This project is upgrades of several modules for Scheduling, Planning and Transportation.

5 Years

Funding Source

FL 90-X873

Total

Project Milestones

Milestones

Notice to Proceed

Delivery of Project Schedule

HASTUS Core Upgrade

Project Total



Delivery of Customized & Configured Daily Operations Modules

Project Complete

● System acceptance was completed in December 2017. Project is complete.

● Project complete, Final invoice paid in February 2018.

184

October -November 2017

September 2017

August 2017

July 2017

June 2017

April - May 2017



November 2016

October 2016

September 2016

August 2016

July 2016

June 2016

May 2016

Comments:

● Scheduled product integration will begin in November 2016.

April 2016

● Purchase order processed. The amended contract was signed by the CEO and sent to Giro on May 17, 2016. Expected

that we would receive the executed contract by June 1, 2016. We can expect delivery of the project schedule and base

software in mid-July.

● Milestones and project schedule to be determined in mid-July.

● Proceeding forward

● Hastus has downloaded the Technical information needed for the system and PSTA's response was sent back on

● No change


March 2016

● Contract secured for GIRO to move forward with processing of purchase order.


● Increase in annual maintenance costs.

● Giro was at PSTA to review the specification for the daily bid to see what is needed to make it work with the new

● Giro is working on the customization of software and it should be delivered by February 2017.

● Giro is scheduled to have the 2016 release 1.0 available on February 1, 2017

● Giro is starting the next installation.

● Working with vendor to reschedule training.

● 2016 version of Software has been updated, with additional updates in the future.

● Training was completed for the Crew Base and the Geo Map. Supervisor training will be complete August 1 - 4, 2017.

● PSTA tested the scheduling side and sent issues to Giro.

● Giro released version 3.0 addressing issues discovered during testing and in preparation for Daily side testing in

● Waiting on updates from Clever Devices in order to continue with Hastus updates.

● Vendor is working to fix the bugs that were found in the system and the 15 day testing was moved until fix is

● System acceptance was completed on 11/17/17 and system will be live on 12/1/17.

185

Project Start Date March 2018 Est. Completion June 2018Percent Complete


Project Manager Andy Guertin Project # 993418001 Project Location PSTA

$466,056

$124,989

$0

$341,067


Project Useful

Life:

3 years


Project Funding


Orders

Remaining

Balance

$99,822 $99,822 $0 $0

$160,583 $25,167 $0 $135,416

$59,651 $0 $0 $59,651

$146,000 $0 $0 $146,000

$466,056 $124,989 $0 $341,067

Project Milestones

Original

Schedule

Recovery


9/3/17 3/14/18

6/22/18

Project Status:

March 2018

Remaining Balance

Computer Refresh Project

Project Total



● This project will be to upgrade/replace existing desktop computer environments (hardware & software).

Funding Source

FL 90-X723 (HW)

FL 90-X723 (SW)

FL-2017-024 (HW)

Total

Milestones

Project Start

FL 90-X723 (HW)

Project Complete

● RFP was released on March 14th for the procurement of the hardware equipment. Bids are due on April 17th. 186

February 2018


Comments:

● Project funding was assigned.

● TBD


187

Project Start Date August 2017 Est. Completion March 2018Percent Complete


Project Manager Christine McFadden Project # 992617003 Project Location N/A

$54,207

$54,207

$0

$0


Project Useful

Life:

TBD


Project Funding:


Orders

Remaining

Balance

$54,207 $54,207 $0 $0

$54,207 $54,207 $0 $0

Project Milestones



8/28/17 8/28/17

10/15/17 11/6/17 11/6/17

11/15/17 12/6/17 12/18/17

2/28/18 3/30/18 3/30/18

Project Status:


December 2017

Funding Approved

APC M20 Replacement




Remaining Balance

● This project is to replace the current M20 CPU's for automatic passenger counters to new M30 units.

Funding Source


Total

Milestones

Issue PO

Delivery of Units

Project Complete

● Project Complete

● Project Complete, Reviewing project to make sure all invoices were paid in order to close the PO.

188


September 2017

August 2017

Comments:


● None


● Funding approved.

● Project is in development with procurement.

● Waiting on the equipment to be delivered, and the project install is scheduled to start December 2017.

189

Project Start Date January 2017 Est. Completion +F28Percent Complete


Project Manager Henry Lukasik Project #986017001 &

996017002Project Location N/A

$26,967

$26,967

$0

$0


Project Useful

Life:

N/A


Project Funding:


Orders

Remaining

Balance

$5,785 $5,785 $0 $0

$20,697 $20,697 $0 $0

$485 $485 $0 $0

$26,967 $26,967 $0 $0

Project Milestones



1/12/17

3/15/17 2/1/17

6/30/17 9/30/17 9/30/17

Remaining Balance

Misc. Maintenance Equipment and Portable Radios




FL-2017-016

● This project will be for the purchase of miscellaneous maintenance equipment and portable radios from PSTA's

Section 5337 grant.

Funding Source

FL-2017-016

Total

Milestones

Execute Grant


Issue Purchase Orders

Project Complete

190

Project Status:

September 2017

July - August 2017

June 2017

May 2017

April 2017

March 2017


Comments:

● All equipment has been received and final payments will be made in July 2017.

● Grant amendment is currently being processed to include FY 2017 funding for a replacement W/C Ramp.

● Final invoices were received and paid in July.

● Project is complete


● Grant was executed and PRs were submitted to Purchasing.


● None

● Motorola radios have been received and purchasing is currently requesting quotes for equipment.

● Maintenance equipment has been order and should be delivered in the next month..

● Final order to be delivered in June 2017 and Grant will be complete.

191

BUDGET

INVOICES

PAID

(as of 2/28/18)

OPEN PO's BALANCE STATUS

Vehicles

Replacement Rev Vehicles -Training (Proj # 996014001) FL 90-X841 5,000 5,000 0 0 Complete

Wheel Alignment Machine (Proj # TBD) FL-2017-109 300,000 0 0 300,000

Parallelogram Lift (Proj # TBD) FL-2017-109 250,000 0 0 250,000

Support Vehicles - Vans (Proj # TBD) CRF 17,500 7,500 0 10,000

Support Vehicles - Shop Truck (Proj # TBD) CRF 62,000 0 0 62,000

Total Vehicle Expenses 634,500 12,500 0 622,000

Passenger Amenities

Passenger Bench FL-2017-109 0 0 0 0 Canceled

Bus Stop Poles & Hardware FL-2017-109 0 0 0 0 Canceled

Trash Can FY 2018 (Proj #985818002) FL-2017-109 18,900 0 0 18,900

Semmi Seats (Proj # 985818001) FL-2017-109 31,000 0 0 31,000

ADA Landing Pads FY 2018 (Proj # TBD) FL-2017-024 200,000 0 0 200,000

ADA Landing Pads FY 2018 FL-2017-109 0 0 0 0 Canceled

Passenger Shelter Project FY 2018 (Proj # TBD) FL-2017-024 138,900 0 0 138,900

Passenger Shelter Project FY 2018 (Proj # TBD) FL-2017-109 170,000 0 0 170,000

Passenger Shelter Match Project FY 2018 (Proj # TBD) FL-2017-109 30,000 0 0 30,000

Total Passenger Amenities Expenses 588,800 0 0 588,800

Training & 3rd Party Contracts

In-Person Asses & Travel Training (Proj # 984016001) FL 90-X873 14,941 14,941 0 0 Complete

In-Person Asses & Travel Training (Proj # TBD) FL-2017-024 25,000 0 0 25,000 Under Review

Employee Education (Proj #982413001) 811 & 841 41,177 41,177 0 0 Complete

Employee Education (Proj #982417003) FL 90-X873 20,000 6,100 0 13,900

Employee Education (Proj #TBD) FL-2017-024 20,000 0 0 20,000

Employee Education (Proj #TBD) FL-2017-109 20,000 0 0 20,000

Short Range Planning (Proj # TBD) FL-2017-109 233,108 0 0 233,108 As needed

Total Training & 3rd Party Contract Expenses 374,226 62,218 0 312,008

Facilities

Scherer Drive Rehab (No Project # Assigned) FL 90-X841 3,965 3,965 0 0 Complete

Security Access System (Proj # TBD) FL-2017-109 375,000 0 0 375,000

Ganicus Agenda Management System (Proj #993416003) FL 90-X723 17,646 17,646 0 0 Complete

Audio Visual Equipment - Boardroom (Proj #993416004) FL 90-X873 $145,307 $145,307 0 0 Complete

Audio Visual Equipment - Auditorium (Proj #993416005) CRF $44,022 $44,022 0 0 Complete

Total Facilities Expenses 585,940 210,940 0 375,000

192

BUDGET

INVOICES

PAID

(as of 2/28/18)

OPEN PO's BALANCE STATUS

Technology

Computer Hardware

Campus 10-GIG Eth Fiber Upgrade (Proj # 993415004) FL 90-X723 19,998 19,998 0 0 Complete

Virtual Desktop Server Hardware (No Proj # Assigned) FL 90-X783 19,819 19,819 0 0 Complete

Replacement Conference Phones FL-2014-024 0 0 0 0 Canceled

Replacement Work Stations FL-2014-024 0 0 0 0 Canceled

Video Equipment (Marketing) (Proj #983218001) CRF 13,852 5,620 0 8,232

Clever Devises Retrofit (PT) (Proj # TBD) CRF 235,000 0 0 235,000

Video Laptop & Equipment (Proj# 983417001) CRF 5,511 5,511 0 0 Complete

Photo ID System FL-2017-109 0 0 0 0 Canceled

Misc. Server Equipment (Proj #993415003) FL 90-X723 64,946 64,946 0 0 Complete

Cisco Switches (Proj #983418003) FL-2014-024 30,000 0 0 30,000

Computer Software

AVM 3 Upgrade (Proj #994016001) FL 90-X689 240,363 240,363 0 0 Complete

Misc. Computer Software (Proj #993416006) FL 90-X758 70,893 70,893 0 0 Complete

Misc. Computer Software (Proj #983417002) FL 90-X758 17,290 17,290 0 0 Complete

Hastus Software - New Modules (Proj # TBD) FL-2014-024 500,000 0 0 500,000

Microsoft Office 20XX Version (Servers) FL-2014-024 0 0 0 0 Canceled

Virtual Desktop Upgrade - Workstation software FL 90-X723 0 0 0 0 Canceled

Total Computer HW & SW Expenses 1,217,671 444,439 0 773,232

Miscellaneous

Revenue Room Equipment (Proj # TBD) FL 90-X841 8,999 0 0 8,999

Rebuild Forklift Overhaul (Proj #985815004) FL 90-X841 30,618 30,618 0 0 Complete

Replacement W/C Ramp (Proj #996018001) FL-2017-016 6,077 0 6,077 0

Replacement W/C Ramp (Proj #996018001) CRF 823 0 823 0

Total Miscellaneous Expenses 46,517 30,618 6,900 8,999

Miscellaneous Projects Total 3,447,654 760,714 6,900 2,680,039

193

PSTA Quarterly Capital Budget vs. Actual

for Year to Date Ending March 30, 2018

Description Actual Budget % Variance $ Variance Annual Budget

Vehicles 220,704$ 3,413,157$ -93.5% (3,192,453.16) 14,960,167$

Passenger Amenities 577,230 1,596,241 -63.8% (1,019,010.57) 3,655,466

Training & Third Party Contracts 1,000,167 860,341 16.3% 139,826.16 1,885,247

Facilities 152,791 728,595 -79.0% (575,803.77) 2,089,690

Technology 218,315 869,221 -74.9% (650,906.20) 1,941,974

Miscellaneous - 15,077 -100.0% (15,077.00) 15,077

Contingency - - n/a - 1,092,769

Time Charged to Capital Projects 68,459 - n/a 68,459.07 -

FY 2018 Budget 2,237,667$ 7,482,632$ -70.1% (5,244,965.47) 25,640,390$

Capital Budget Projects

Vehicles

Passenger Amenities

Training & Third Party Contracts

Facilities

Street Terminal Retrofit

Technology

Miscellaneous

Contingency

Time Charged to Capital Projects

This was not budgeted for in FY 2018 and now we track our time spent on projects where we don’t have specific force accounts

established yet

No change in contingency was needed.

This is under budget primarily due to the timing of Hybrid Component Replacement Program and Connector Vehicles

This is under budget primarily due to timing of Clearwater Beach Transit Center and Central Avenue BRT

This is over budget primarily due to the timing of invoices for the Regional Fare Media Project

This is under budget due to the timing of the invoices for HVAC Chiller Replacement Project and the timing of starting Park Street Terminal Retrofit

This is primarily under budget due to the timing of HASTUS - Core upgrade invoices

This is under budget due to the timing of an equipment purchase

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FUTURE MEETING SUBJECTS

1.2.3.4.5.6.7.8.9.10.

KEY MEETINGS/DATES

MPO Consolidation Study Workshop June 1, 2018; 10:00 AM – SPC

Epicenter.

Legislative Committee June 6, 2018; 9:00 AM – PSTA

TBARTA Board Meeting June 8, 2018; 9:30 AM – TBD

Forward Pinellas Meeting June 13, 2018; 1:00 PM – Clearwater

MPO Offices

PSTA/HART Executive Committee June 15, 2018; 9:30 AM – PSTA

Coffee/Donuts for New 300X/Airport Service – Ulmerton Road Park & Ride Lot June 18, 2018 6:00 AM – 8:00 AM

TRAC June 19, 2018; 4:00 PM – PSTA

Finance & Performance Mgmt. Committee June 20, 2018; 9:00 AM – PSTA

Planning Committee June 20, 2018; 10:30 AM – PSTA

PSTA BOARD MEETINGSJune 27, 2018

Action Items Information Items Benefits Broker Retail Marketing/ Smart

Cards Bus Depot Charging

Station TD Grants/Agency

Agreements

FY2019 PSTA Draft Budget TBARTA Grant Assistance Flamingo Update Community Bus Plan

Schedule/Public Engagement

Public Engagement Strategic Plan

MPO Project IntegrationJuly 25, 2018

Action Items Information Items FY2019 Budget Trim

Notice Approval Health & Benefit Contract

Approvals Downtown St. Pete

Circulator Agreement

PSTA Contracts Flamingo Fare Policy

August 22, 2018Action Items Information Items

TDP Progress Report Performance Scorecard Update

September 26, 2018Action Items Information Items

FY2019 Budget Approval

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