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Generating Reports in Tally.ERP 9
INFORMATION TECHNOLOGY TRAINING 299
4.1 INTRODUCTION
Tally.ERP 9 provides us the capability to generate various financial statements and ManagementInformation system reports, thereby facilitating better management, effective control and well-informed decisions.Following are some of the broad categories of reports available in Tally.ERP 9 Financial Statements Books & Registers Statement of Accounts4.2 FINANCIAL STATEMENTS
Financial Statements summarise the individual transactions to show totals, ratios and statisticsrequired by the users to analyze the companys financial data in a wide variety of ways.Broadly, the financial statements are classified into three major statements, which form part ofthe statutory requirements in most countries: Balance Sheet Profit & Loss A/c Trial Balance4.2.1 Balance Sheet
A Balance Sheet is a financial statement that reports a firms financial position at a specifictime. It shows a balance between the assets and liabilities of a firm and the owners funds (i.e.,Assets = Liabilities + Owners Equity).To view Balance Sheet: Go to Gateway of Tally > Balance Sheet.
Fig. 4.2.1: Balance Sheet screen
GENERATING REPORTS
IN TALLY.ERP 94CHAPTER
The Institute of Chartered Accountants of India
Accounting Package
INFORMATION TECHNOLOGY TRAINING300
Select F1: Detailed/Condensed to explode the summarized information. Press F12: Configurationand set the required parameters to display the Balance Sheet according to our preferences.4.2.2 Profit & Loss A/c
Profit and Loss Account or Income Statement is a periodic statement, which shows the netresult of business operations for a specified period. In Tally.ERP 9, Profit and Loss accountdisplays the information based on the default primary groups and is updated instantly withevery transaction/voucher that is entered and saved.To view Profit & Loss Account: Go to Gateway of Tally > Profit & Loss A/c Click F1: Detailed, to view the Profit & Loss Account in detailed format.
Fig. 4.2.2: Profit & Loss A/c screen
Press F2: Period to change the period as required. Press F12: Configuration and set the requiredparameters to display the Profit & Loss A/c according to our preferences.4.2.3 Trial Balance
A Trial Balance is a summary of all ledger balances to check whether the figures are correct andbalanced. In Tally.ERP 9, all the ledgers appear with their ledger balances.To view the Trial Balance: Go to Gateway of Tally > Display > Trial Balance.
The Institute of Chartered Accountants of India
Generating Reports in Tally.ERP 9
INFORMATION TECHNOLOGY TRAINING 301
Fig. 4.2.3: Trial Balance screen
Tally.ERP 9 shows group wise Trial Balance. Press Shift+Enter to view details of all groups,except for groups behaving like sub-ledgers. Press F1: Detailed to detail the grouped informationfor further detail. Press F5: Led-wise to list all ledgers and their closing balances.4.3 BOOKS & REGISTERS
Tally.ERP 9 provides us capability to generate various books and registers for any specific periodviz., month, date, and year and as on date. In Tally.ERP 9, once voucher entry is made, thetransactions are automatically & immediately posted in the Day Book and other Books of Accountswithout any additional effort. Tally.ERP 9 allows us to maintain and generate all primary books ofaccounts and registers like Cash Book Bank Book Purchase Register Sales Register Journal Register Debit Note Register Credit Note Register4.3.1 Cash Book
To generate Cash Book:Go to Gateway of Tally > Display > Account Books > Cash / Bank Book(s). Select the required Cash Ledger Account. Press Enter on the required month to view Cash transactions for a month.
The Institute of Chartered Accountants of India
Accounting Package
INFORMATION TECHNOLOGY TRAINING302
Fig. 4.3.1: Cash Book screen
4.3.2 Bank Book
To generate Bank Book: Go to Gateway of Tally > Display > Account Books > Cash / Bank Book(s). Select the required Bank Account. Press Enter on the required month to view Bank transactions for a month.
Fig. 4.3.2: Bank Book screen
4.3.3 Purchase Register
To generate Purchase Register: Go to Gateway of Tally > Display > Account Books > Purchase Register. Press Enter on the required month to view Purchase Transactions for a month.
The Institute of Chartered Accountants of India
Generating Reports in Tally.ERP 9
INFORMATION TECHNOLOGY TRAINING 303
Fig. 4.3.3: Purchase Register screen
4.3.4 Sales Register
To generate Sales Register: Go to Gateway of Tally > Display > Account Books > Sales Register. Press Enter on the required month to view Sales Transactions for a month.
Fig. 4.3.4: Sales Register screen
4.3.5 Journal Register
To generate Journal Register: Go to Gateway of Tally > Display > Account Books > Journal Register > Journal Register. Press Enter on the required month to view Journal Entries for a month.
The Institute of Chartered Accountants of India
Accounting Package
INFORMATION TECHNOLOGY TRAINING304
Fig. 4.3.5: Journal Register screen
4.3.6 Debit Note Register
To generate Debit Note Register: Go to Gateway of Tally > Display > Account Books > Journal Register > Debit Note Register. Press Enter on the required month to view Debit Notes for a month.
Fig. 4.3.6: Debit Note Register screen
4.3.7 Credit Note Register
To generate Credit Note Register: Go to Gateway of Tally > Display > Account Books > Journal Register > Credit Note Register. Press Enter on the required month to view Credit Notes for a month or press F2 and
specify the period.
Fig. 4.3.7: Credit Note Register screen
The Institute of Chartered Accountants of India
Generating Reports in Tally.ERP 9
INFORMATION TECHNOLOGY TRAINING 305
4.3.8 Day Book
To generate Day Book: Go to Gateway of Tally > Display > Day Book. Specify the required period to view transactions entered for that particular day, week and
year or for any specified period.
Fig. 4.3.9: Stock Summary screen
Fig. 4.3.8: Day Book screen
4.3.9 Stock Summary
To view Stock Summary: Go to Gateway of Tally > Stock Summary. Press F12: Configure, set Show Opening balance, Goods Inwards, Goods Outwards and
Closing Balance to Yes.
The Institute of Chartered Accountants of India
Accounting Package
INFORMATION TECHNOLOGY TRAINING306
4.4 STATEMENTS OF ACCOUNTS
Tally.ERP 9 provides us the capability to generate, print, mail or upload various statements andreports viz., Receivables, Payable statements, Ageing Analysis Report and so on.4.4.1 Receivables and Payables
Accounts Receivables refer to amounts to be received from the sundry debtors while AccountsPayables are the amounts to be paid to sundry creditors. Tally.ERP 9 provides complete bill-wise information of amounts receivable as well as payable on party wise, group wise or Bill-wise.To view Outstandings: Set Maintain Bill-wise Details to Yes in F11: Accounting Features. Create a Party (Ledger A/c) under Sundry Debtors / Sundry Creditors group. Set Maintain balances bill by bill to Yes for the parties during ledger creation. Go to Gateway of Tally > Accounting Vouchers > Sales (F8) or Purchase (F9) accord-ingly
and enter the transaction by specifying a Bill reference No. along with due dates for theamount to be received or paid in the Bill Allocations for screen.
To view Receivables / Payables Reports: Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Receivables.
Fig. 4.4.1: Bills Outstanding Report - Bills Receivables screen
The report displays bill-by-bill outstanding for all the parties with the pending amount alongwith the due date.To view amounts payable by the company, select Payables in the Out-standings menu. We canalso toggle between Payables or Receivables reports, by clicking F4.
The Institute of Chartered Accountants of India
Generating Reports in Tally.ERP 9
INFORMATION TECHNOLOGY TRAINING 307
4.4.2 Ledgerwise outstanding
To view individual Party wise outstanding: Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Ledger.
Fig. 4.4.2: Ledger Outstandings Report screen
Tally.ERP 9 provides a report displaying bill-by-bill details of all outstanding for the selectedparty ledger with the total outstanding amount. To view details of cleared bills, press F12:Configure and enable the required options.4.4.3 Groupwise Outstanding
To view Group Outstanding Reports: Select Group in the Outstandings menu and then select the specific group or sub group.
Fig. 4.4.3: Group Outstandings Report
The Institute of Chartered Accountants of India
Accounting Package
INFORMATION TECHNOLOGY TRAINING308
4.4.4 Ageing Analysis Report
Tally.ERP 9 facilitates generation of Ageing Analysis reports for Outstandings. We can definevarious range of periods and view outstanding across the specified periods viz., we can specify 0to 30 days, 30 to 45 days and 45 to 75 days and so on.To view Ageing Analysis Report: Go to Gateway of Tally > Display > Outstandings > Receivables or Payables. Select F6 (Age wise). Specify Ageing Methods and the Periods.
Fig. 4.4.4: Ageing Analysis Report
We may also view the Ageing Analysis report by due date or by bill date.
The Institute of Chartered Accountants of India