2018 Charter Book - AUTM … · 2018-2020 Strategic Plan (Goals & Strategies) Goal 1: Empower Membership: AUTM members will have the knowledge, tools, connections, and training they

2018 Charter Book

2018 Charter Book

Table of ContentsOrganization Chart ...........................................................................................................................................42018-2020 Strategic Plan.................................................................................................................................7

BOARDCabinet...........................................................................................................................................................10Executive Committee .....................................................................................................................................16Leadership Development Committee.............................................................................................................20

ADVOCACY & ALLIANCES PORTFOLIOAdvocacy & Alliances: Public Policy Advisory Committee .............................................................................26Advocacy & Alliances: US Chamber Committee............................................................................................33Advocacy & Alliances: Public Policy Legal Task Force..................................................................................39

FINANCIAL MANAGEMENT PORTFOLIOFinancial Management: Audit Committee ......................................................................................................46Financial Management: Finance Committee..................................................................................................52Financial Management: Investment Committee .............................................................................................58

INTERNATIONAL STRATEGY PORTFOLIOInternational Strategy: African Region Committee .........................................................................................64International Strategy: Australasian Region Committee.................................................................................70International Strategy: Canadian Region Committee .....................................................................................76International Strategy: European Region Committee.....................................................................................83International Strategy: Latin American Region Committee ............................................................................89

MARKETING & COMMUNICATIONS PORTFOLIOMarketing & Communications: Better World Project Committee ....................................................................95Marketing & Communications: Global Technology Portal Committee..........................................................101Marketing & Communications: Strategic Communications Committee ........................................................107Marketing & Communications: Website Committee .....................................................................................113

2018 Charter Book

Table of Contents – page 2

MEETING DEVELOPMENT PORTFOLIOMeeting Development: Annual Meeting Planning Committee ......................................................................119Meeting Development: Canadian Region Meeting Committee ....................................................................127Meeting Development: Central Region Meeting Committee ........................................................................132Meeting Development: Eastern Region Meeting Committee .......................................................................138Meeting Development: Industry Partnering Forum Committee ....................................................................143Meeting Development: Western Region Meeting Committee ......................................................................149

MEMBERSHIP PORTFOLIOMembership: Developing Economies Scholarship Committee.....................................................................154Membership: Membership Development Committee ...................................................................................161Membership: Mentorship Committee ...........................................................................................................168Membership: Volunteerism Committee ........................................................................................................174Membership: Women Inventors Committee.................................................................................................178Membership: Howard Bremer Scholarship Task Force................................................................................184Membership: Industry Task Force................................................................................................................190

METRICS & SURVEYS PORTFOLIOMetrics & Surveys: Canadian Licensing Activity Survey Task Force ...........................................................195Metrics & Surveys: US Licensing Activity Survey Task Force......................................................................200Metrics & Surveys: Salary Survey Task Force.............................................................................................205

PROFESSIONAL DEVELOPMENT PORTFOLIOProfessional Development: In Person Professional Development ...............................................................210Agreement Maintenance Course Subcommittee..........................................................................................211Business Development Course Subcommittee............................................................................................217Compliance Course Subcommittee..............................................................................................................222Essentials Course Subcommittee ................................................................................................................228IP Portfolio Management Subcommittee......................................................................................................234Leadership Forum Course Subcommittee ...................................................................................................240Marketing Course Subcommittee.................................................................................................................245Negotiation Course Subcommittee ..............................................................................................................250Small Office Course Subcommittee .............................................................................................................255Software Course Subcommittee ..................................................................................................................261Startup Course Subcommittee ........................................................................................ 267TOOLS Course Subcommittee ....................................................................................... 271Valuation Course Subcommittee.....................................................................................277Professional Development: Online PD Committee.......................................................... 282

2018 Charter Book

Organization Chart

Board

ExecutiveCommittee

Cabinet

Advocacy &AlliancesPortfolio

Public PolicyAdvisory Com

US Chamber Com

Public PolicyLegal TF

FinancialManagement

Portfolio

Audit Com

Finance Com

Investment Com

InternationalStrategyPortfolio

African RegionCom

AustralasianRegion Com

Canadian RegionCom

European RegionCom

Latin AmericanRegion Com

Marketing &Communications

Portfolio

BWP Com

GTP Com

Strategic Comm.Com

Website Com

MeetingDevelopment

Portfolio

Annual MeetingPlanning Com

Canadian RegionPlanning Com

Central RegionPlanning Com

Eastern RegionPlanning Com

Partnering ForumCom

Western RegionPlanning Com

MembershipPortfolio

MembershipDevelopment Com

Mentorship Com

Volunteerism Com

Women InventorsCom

DevelopingEconomies

Scholarship Com

Howard BremerScholarship TF

Metrics &SurveysPortfolio

Licensing andActivity Survey TF

CanadianLicensing and

Activity Survey TF

Salary Survey TF

ProfessionalDevelopment

Portfolio

In-person PD Com

Online PD Com

LeadershipDev. Com.

AUTM Working Groups(04-13-18)*Does not include Quick Action Teams

Portfolio

Bylaw-designatedCommittee

Committee

Task Force

Board

ExecutiveCommittee

Cabinet

Advocacy &AlliancesPortfolio

Public PolicyAdvisory Com

US Chamber Com

Public PolicyLegal TF

FinancialManagement

Portfolio

Audit Com

Finance Com

Investment Com

InternationalStrategyPortfolio

African RegionCom

AustralasianRegion Com

Canadian RegionCom

European RegionCom

Latin AmericanRegion Com

Marketing &Communications

Portfolio

BWP Com

GTP Com

StrategicCommunications

Com

Website Com

MeetingDevelopment

Portfolio

Annual MeetingPlanning Com

Canadian RegionPlanning Com

Central RegionPlanning Com

Eastern RegionPlanning Com

Partnering ForumCom

Western RegionPlanning Com

MembershipPortfolio

MembershipDevelopment Com

Mentorship Com

Volunteerism Com

Women InventorsCom

DevelopingEconomies

Scholarship Com

Howard BremerScholarship TF

Industry TF

Metrics &SurveysPortfolio

Licensing andCanadian LicensingActivity Survey TF

Salary Survey TF

ProfessionalDevelopment

Portfolio

In-person PD Com

BusinessDevelopment

Course Subcom

Compliance CourseSubcom

Essentials CourseSubcom

LeadershipForum Subcom

Marketing CourseSubcom

Negotiation CourseSubcom

Small OfficeCourse Subcom

Software CourseSubcom

Startup CourseSubcom

TOOLS CourseSubcom

Valuation CourseSubcom

AgreementMaintenance

Course Subcom

IP PortfolioManagement

Course Subcom

Online PD Com

LeadershipDevelopment

Committee

AUTM Working Groups(04-13-18)*Does not include Quick Action Teams

Portfolio

Bylaw-designatedCommittee

Committee

Task Force

Subcommittee

2018 Charter Book

2018 – 2020 Strategic Plan

2018-2020 Strategic Plan (Goals & Strategies)

Goal 1: Empower Membership: AUTM members will have the knowledge, tools, connections, and training

they need to be successful.

Strategy 1A: Develop and provide resources and support for every career stage, across all organization sizes and types, with a diversity of subject matter.

Strategy 1B: Create, grow and cultivate AUTM’s Body of Knowledge.

Strategy 1C: Deliberately evolve AUTM products, tools, and services to ensure relevance to members and stakeholders.

Strategy 1D: Improve accessibility of resources.

Goal 2: Promote the Value Across the Breadth of Technology Transfer: Stakeholders will support the advancement of Technology Transfer because they understand it and its value to society.

Strategy 2A: Execute a unified strategic communications plan for internal and external stakeholders to ensure awareness and a positive brand image of AUTM.

Strategy 2B: Leverage relationships with stakeholder groups to improve the understanding of the societal benefit and economic impact across the breadth of technology transfer.

Strategy 2C: Broaden the definition of success across the breadth of contemporary technology transfer.

Strategy 2D: Increase understanding and support of the role of technology transfer among senior university administrators, policy makers, and the general public.

Strategy 2E: Promote the value of professional recognition and credentials.

Goal 3: Advocate: AUTM will support initiatives worldwide that contribute to a favorable environment for technology transfer.

Strategy 3A: Ensure the integrity of enabling legislation, such as the Bayh-Dole Act.

Strategy 3B: Contribute to the robustness of intellectual property systems.

Strategy 3C: Facilitate engagement in policy development.

Strategy 3D: Collaborate with organizations focusing on shared issues.

Goal 4: Grow and Diversify: AUTM will remain relevant and sustainable.

Strategy 4A: Engage with industry to add value to Goals 1, 2 and 3.

Strategy 4B: Expand partnerships with organizations that complement AUTM’s mission and that add value to Goals 1, 2 and 3.

Strategy 4C: Broaden AUTM’s sources of revenue to ensure a strong and stable organization.

Mission To support and advance technology transfer worldwide

Vision Advancing Discoveries for a Better World

Values

The creative output of AUTM members’ work benefits the public.

Ongoing professional development is critical to maintaining leadership in the field.

AUTM is a connected community where members share knowledge and support.

2018 Charter Book

Cabinet

Cabinet Charter as of 04/2018 Board of Directors

CABINET CHARTER

Committee/Task Force Name: Cabinet Committee

Last Updated: 04/03/2018

Mission/Charge: Cabinet Members are responsible for leading and managing alloperational activities of the association in accordance with thecurrent Strategic Plan and under guidance of the Board ofDirectors. Specifically, each Cabinet member is responsible for: managing all aspects of his/her respective Portfolio review and input into the annual budget providing periodic operational updates to the Board; communicating to the Board items of interest per the “Board

triggers” list; and communicating new Board-developed strategies to the

Portfolios

Specific Deliverables: The Cabinet is expected to: present its Portfolio activities to the Board at the Annual

Meeting; review and provide input on the annual budget each July provide a semi-annual Portfolio update to the Board in August

Relevance to Strategic PlanGoals:

Tactics:

The Cabinet supports all the Goals of the Strategic Plan butsupports them through the various Committees, Task Forces, andQuick Action Teams in each of the Cabinet Member's Portfolios

Cabinet members will have a monthly call with thecommittee and task force chairs under his/heroperational area.

Cabinet members will communicate with committeechairs and reinforce the Strategic Plan and messagesfrom the Board.

Cabinet member will report to the Board Members at theannual meeting and periodically.

LeadershipCommittee/Task Force Chair: Steve Susalka, AUTM Chief Executive Officer

Vice Chair (if applicable): n/a

Sponsorship Lead:Marketing Lead:

Other Lead Position:

n/an/an/a

Members: Advocacy & Alliances Portfolio - Mike WaringFinancial Management Portfolio - Joy GoswamiInternational Portfolio - David Ai


Marketing Communications Portfolio - Leef Smith-BarnesMeeting Development Portfolio - Stephen SniderMembership Portfolio - Chase KasperMetrics & Surveys Portfolio - Ragan RoberstonProfessional Development Portfolio - Yatin Karpe

Subcommittees under thisCommittee (if any):

n/a

Other Committees/TFs withwhich this group interacts: All Committees, Task Forces and Quick Action Teams; Board

Number of Members: 10 Members AUTM’s Chief Executive Officer One Member from each of the 8 Portfolios One ex officio Member from the Leadership Development

Committee

Terms: The term for each Cabinet Member begins at the AUTM AnnualMeeting. The length of each Cabinet Member's term will bedetermined by her/her tenure as committee chair within thespecific Portfolio. The Chief Executive Officer will remain on the Cabinet

indefinitely Each Portfolio members will remain on the Cabinet so long as

they continue to serve as Chair of that respective PortfolioCommittee

The Leadership Development member will be assignedannually by the Leadership Development Committee

The Cabinet is expected to have at least two new Cabinetmembers annually proposed by the respective Portfolio. Exceptfor the Chief Executive Officer, each Cabinet member has amaximum three consecutive year limit on the Cabinet.

Member Skills: Cabinet members are expected to be and remain members ingood standing and also established AUTM volunteers who havebecome leaders in their respective Portfolios. Operationalexcellence and commitment to AUTM are required.

Type of Meetings: Monthly teleconferences with the Cabinet Monthly teleconferences with respective Portfolios In-person presentation at the Board Meeting at each AUTM

Annual Meeting In-person Cabinet Meeting at each AUTM Annual Meeting In-person Cabinet retreat (Chicago) each July

Committee/TF Expectations: Cabinet Members are expected to:


attend and participate in each of the monthly conferencecalls/webinars;

attend and participate in any in-person meetings; provide periodic written Portfolio updates to the Board; communicate any new Board-developed strategies to the

respective Committees, Task Forces, Quick Action Teams; help with the establishment of appropriate standard operating

procedures for the Cabinet and respective Committees, TaskForces, Quick Action Teams;

help develop, review and manage the annual budget [SOPCabinet - Budget Process]; and

devote 4-6 hours per month on the Cabinet’s activities (notincluding in-person activities).

New Member Recruitment: New Cabinet members should be identified by each respectivePortfolio in June. [SOP Cabinet - Elections] New CabinetMembers will start their term at the AUTM Annual Meeting,although it is suggested that new Cabinet Members “shadow” theirpredecessor for a few months before the transition.

Any additional Committee/TFspecific items: n/a

Budget: Revenue Range = $0Expense Range = $31,000Net Profit/Loss ($31,000)attached as Appendix A

Timeline: See Appendix B

Lead Staff Liaison:

Other Staff Members:

Stephen Susalka (Chief Executive Officer) ([email protected])

Joanne Kubinski (Staff Associate) ([email protected])

eGroup: Cabinet


Appendix A

Budget

Account Name Committee Rev/Exp Unit Cost Units 2018 BudgetTravel to Annual

MeetingCabinet Expense $1875.00 8 $15,000

Printing andpostage

Cabinet Expense $500 1 $500

Videoconference Cabinet Expense $500 1 $500Annual Meeting

RegistrationsCabinet Expense $0 1 $0

In PersonCabinet Meeting

Cabinet Expense $1875.00 8 $15,000

Contingencyexpenses

Cabinet Expense $0 1 $0

TOTAL EXPENSES $31,000 $31,000

NET INCOME (LOSS) ($31,000) ($31,000)


Appendix BTimeline

January 2018 Cabinet Conference CallPortfolio Conference CallSubmit updated DashboardDevelop presentations for next month's Board MeetingExit Interview of retiring Cabinet Members

February 2018 Cabinet presentation at Feb. 18th Board MeetingIn-person Cabinet MeetingNew Cabinet members beginIn-person Portfolio meetings at the Annual Meeting

March 2018 Cabinet Conference CallPortfolio Conference Call

April 2018 Cabinet Conference CallPortfolio Conference CallSubmit updated Dashboard

May 2018 Cabinet Conference CallPortfolio Conference Call

June 2018 Cabinet Conference CallPortfolio Conference CallDevelop budget numbers for 2019 budget

July 2018 Cabinet Conference CallPortfolio Conference CallSubmit updated DashboardJoint In-person Board/Cabinet meeting (Chicago)In-person Cabinet Meeting (Chicago)

August 2018 Cabinet Conference CallPortfolio Conference CallDevelop updated Charters for each Committee

September 2018 Cabinet Conference CallPortfolio Conference Call

October 2018 Cabinet Conference CallPortfolio Conference Call

November 2018 Cabinet Conference CallPortfolio Conference CallSubmit updated Dashboard

December 2018 Cabinet Conference CallPortfolio Conference Call

January 2019 Cabinet Conference CallPortfolio Conference CallExit Interview of retiring Cabinet MembersDevelop presentations for next month's Board Meeting

February 2019 Cabinet presentation at Board MeetingIn-person Cabinet MeetingNew Cabinet members beginIn-person Portfolio meetings at the Annual Meeting

2018 Charter Book

Executive Committee

Executive Committee Charter as of 04/2018 Board of Directors

EXECUTIVE COMMITTEE CHARTER

Committee/Task Force Name: Executive Committee


Mission/Charge: The Executive Committee is a Bylaw-designated Committee.According to the Bylaws: “The Executive Committee will becomposed of, at a minimum, the Chair, Chair-Elect, ImmediatePast Chair and the Treasurer. If authorized by the Board ofDirectors, the Chair may appoint additional Board of Directors’members to the Executive Committee on an ad hoc basis. TheChair may convene a meeting of the Executive Committee whenin his or her judgment an urgent and serious circumstancerequires a timely decision and/or action on behalf of the Board ofDirectors and in the interest of the Association. In suchcircumstances, the Executive Committee may make decisions andtake actions on behalf of the Board of Directors. Any suchdecisions or actions will require the unanimous consent of allmembers of the Executive Committee. In addition, the Chair mayconvene a meeting of the Executive Committee for the discussionof routine business between meetings of the Board of Directors. Insuch circumstances, the Executive Committee may make suchrecommendations or take such actions as have been authorizedby the Board. Any and all actions of the Executive Committee willbe reported to the Board of Directors within thirty (30) days. In theevent of death, resignation, removal or inability of any member ofthe Executive Committee to perform his or her duties, the Chair,or Board of Directors’ member assuming the responsibilities of theChair, has the duty to appoint another Board member to assumerelevant responsibilities for Executive Committee purposes.”

Specific Deliverables: The deliverables for this Executive Committee will include thefollowing: approving the annual Management Agreement; taking a formal position on issues and/or proposed legislation

in accordance with the Expedited Process for ConsideringIssues and Taking Action described in AUTM’s Criteria forTaking a Formal Position on Issues and/or ProposedLegislation; and

providing the Board reports on any actions taken.


Tactics:

The Executive Committee supports all Strategic Plan Goalsthrough sound governance of the Association.

As the role of this Committee is strategic, and not tactical, thereare no specific tactics employed by the Executive Committee.

LeadershipCommittee/Task Force Chair:

Alison Campbell, Chair (thru February 13, 2019)





n/an/an/a

Members: Alison Campbell, ChairRich Chylla, Chair-electMary Albertson – Immediate Past-presidentGraham Morton - Treasurer

Other members of the Board of Directors can be appointed to thisExecutive Committee by the AUTM Chair.

Subcommittees under thisCommittee (if any): n/a

Other Committees/TFs withwhich this group interacts: Varied

Number of Members: Current number is 4; could have up to the current number ofBoard Members.

Terms: The Chair, Chair-Elect, Immediate Past President, and Treasurerserve until their Board position ends. Additional Board Membersappointed to the Executive Committee by the AUTM Chair willhave a term no longer than the term of the chair who appointedhim/her.

Member Skills: Executive Committee Members must be current AUTM BoardMembers.

Type of Meetings: Estimated 5-10 teleconferences throughout the year asappropriate.

Committee/TF Expectations: Executive Committee Members are expected to be availablegenerally within 24 hours by email/phone on any pressing issue.

New Member Recruitment: Members are not recruited for this Executive Committee. Insteadthe Executive Committee is composed of the current Chair, Chair-Elect, Immediate Past President and Treasurer as those positionsare filled.


Budget: none

Timeline: as needed

Lead Staff Liaison: Stephen J. SusalkaChief Executive [email protected]



eGroup: Executive Committee

2018 Charter Book

Leadership Development Committee

Leadership Development Charter as of 01/2018 Board of Directors

LEADERSHIP DEVELOPMENT COMMITTEE CHARTER

Committee/Task Force Name: Leadership Development Committee (LDC)


Mission/Charge: In accordance with the AUTM Bylaws (Sept 2017), the LDC:will be chaired by the Immediate Past President or ImmediatePast Chair. The LDC has a duty to confirm that all candidates forelection to open positions on the Board meet the necessaryrequirements and then to present such candidates for election tothe Membership pursuant to the timeline established in theNominations and Elections Policy. The LDC has a duty to solicitcandidates from Members of the Association and the Board ofDirectors. The LDC will develop and administer the process bywhich Members may become candidates for each open Directorseat in accordance with candidate criteria established by theBoard of Directors from time to time. Upon determining that aMember has met all necessary criteria to be a candidate for aDirector position, the LDC will instruct AUTM staff to place thatMember on the Ballot submitted to vote by the Membership. Inorder to meet the conditions of Article 4.3 above, the LDC may, asis required in any AUTM election, determine the number of BoardMembers to be elected from those candidates who live and workoutside the United States, or are employed by an academic,teaching, governmental, or a non-profit research entity, or areemployed by an organization related to such an entity establishedat least in part to facilitate academic technology transfer. Therules and regulations pertaining to any given election will bepublished by the LDC no later than the opening of the solicitationof applications for open Board positions.

Specific Deliverables: 1) LEADERSHIP DEVELOPMENTa) Carry out responsibilities that derive from Section 4.3 of

the AUTM Bylaws that relate to the annual AUTMelection process.

b) Consider and make recommendation to the AUTM Boardwhether AUTM should allow or facilitate additional meansof campaigning for Board elections- pros and cons.

c) Explore development of an AUTM Leadership Academy.2) BOARD SELF-ASSESSMENT

a) Review Board self-assessment and recommend changesto survey.

3) BOARD ORIENTATIONa) Assist in developing materials for Board orientation in

2018.

Relevance to Strategic PlanGoals: This Committee indirectly supports all Strategic Goals by

providing qualified leadership


Tactics:

See Deliverables above

n/a


Mary Albertson, Stanford University(thru Feb 11. 2019)




n/an/an/a

Members: Allyson Best, University of MississippiMark Crowell, King Abdullah University, Saudi ArabiaShawn Hawkins, St. Jude Children’s Research HospitalNicole Honoree, LSU Health Sciences CenterSunita Rajdev, Univ. of CA, SFTony Raven, Cambridge EnterpriseMichael Szarka, University of Waterloo

Discuss adding members to replace anyone leaving or whocannot commit and to diversify Committee by bringing in peoplefrom other regions of the U.S., other countries and people newerto the technology transfer profession.


Other Committees/TFs withwhich this group interacts: n/a

Number of Members: Comprised of no more than 12 members.

Terms: Committee members will have a three year term, then rotate offthe committee.

Member Skills: All members will be required to have a solid understanding of theAUTM mission, vision and goals. Members may haverepresentation from the following categories of AUTMmembership: Previous experience on AUTM Board (3-4) Seasoned individual with management & hiring/supervisory

experience (3-4) New members to AUTM and 2-4 years in the profession (2) At least one non-North American member (1) At least one Canadian (1) Non-academic Tech Transfer professional (1-2) Economic Development/Research (1)


Type of Meetings: Monthly conference calls; in-person meetings at AUTM AnnualMeeting or as scheduled during the year.

Committee/TF Expectations: Committee Members are expected to: attend/participate in each of the monthly conference calls; attend and participate in any in-person meetings; provide one-page summary of suggestions for improvement

for the Committee; and 1-2 hours per month on this Committee’s activities

New Member Recruitment: To replace members leaving or unable to commit; to diversify theCommittee by bringing in people from other regions of the U.S.,other countries and newer to the technology transfer profession


Budget: Revenue Range = $0Expense Range = $200Net Profit/Loss ($200)Appendix A

Timeline: Appendix B

Lead Staff Liaison:


Sheila Lee, [email protected]

Steve Susalka, [email protected]

eGroup: Leadership Development Committee


Appendix A

Budget

Expenses Conference Calls 100Expenses LDC Initiatives 0Expenses Postage/Shipping-Leadership 100

Total Expense 200Net Income Leadership &Development

(200)


Appendix B

Timeline

Date Activity (ies)July Confirm Committee

Aug

Week of August 6th - Committee Call- Review Job Description- Confirm Timeline- Review Election Policy- Review process to identify candidates for Board positions

August 24th – Board Videoconference Call/ApprovalAugust 28th – Election Rules Announced to Membership – Application Open

(Position Descriptions/Election Policy/Timeline/Materials Requested

Sep Actively recruit qualified candidates

Sep

September 25th – Deadline for receipt of candidate materials – Application ClosedWeek of September 25th – Confirm qualifications of candidatesSeptember 29th – Nominated candidates presented to AUTM membership.

OctCommittee call TBDOctober 16th – Electronic Voting Opens

Nov

Committee call TBDNovember 16th – Electronic Voting Closes at 5pm U.S. CTNovember 17th – Announce 2017 Board Members

Dec Election Debrief Call TBD

Feb 2018 February 19th – Annual Meeting (2/18-2/21) New Board inducted

2018 Charter Book

Advocacy & Alliances:

Public Policy Advisory Committee

Public Policy Advisory Committee Charter as of 09/2017 Advocacy & Alliances Portfolio

PUBLIC POLICY ADVISORY COMMITTEE CHARTER

Committee/Task Force Name: Public Policy Advisory Committee


Mission/Charge: This committee is responsible for seeking input from tech transferprofessionals to help shape and guide AUTM’s views on issues ofpublic concern. Its goal is to tap into expertise from those withsome policy background to assist in advising the association onissues such as patent legislation.

Specific Deliverables: The three approaches to support this charge are (1) Meet withother higher education associations to discuss public policy issuesaffecting technology transfer and providing monthly reports to theBoard; (2) Inform membership of public policy issues affectingtechnology transfer at least quarterly; and (3) Encourage AUTMmembers to be a resource to help their government relations teameducate policymakers.


Tactics:

Strategic Plan Goals and Strategies supported:Goal 2: Promote the Value Across the Breadth of TechnologyTransfer: Stakeholders will support the advancement ofTechnology Transfer because they understand it and its value tosociety.

Goal 3: Advocate: AUTM will support initiatives worldwide thatcontribute to a favorable environment for technology transfer.

Goal 4: Grow and Diversify: AUTM will remain relevant andsustainable.

Tactic 1: Meet regularly with other higher education associations(AAU, APLU, COGR, etc.) to advance good public policy affectingthe tech transfer process and provide monthly reports to theBoard.Metric: Number of public policy reports to BoardGoal (Green): Monthly reports provided to Board;Average (Yellow): At least quarterly reports provided to Board;Low (Red): Reports provided to Board less than quarterly.

Strategy 3D: Collaborate with organizations focusing onshared issues.

Strategy 4B: Expand partnerships with organizations thatcomplement AUTM’s mission and that add value toGoals 1, 2 and 3.

Strategy 3C: Facilitate engagement in policydevelopment.

Strategy 3B: Contribute to the robustness of intellectualproperty systems.


Tactic 2: Work with coalition of higher education associations toadvance advocacy agendaMetric: Green: Advocacy Plan and Materials ready to useYellow: Advocacy Plan and Materials in developmentRed: Advocacy Plan and Materials not developed

Strategy 3C: Facilitate engagement in policydevelopment.

Strategy 3A: Ensure the integrity of enabling legislation,such as the Bayh-Dole Act.

Strategy 2D: Increase understanding and support of therole of contemporary technology transfer among senioruniversity administrators, policy makers, and the generalpublic.

Tactic 3: Inform Membership periodically of pending legislation orregulatory issues affecting technology transfer and any advocacyefforts.Metric: Advocacy/Legislative reports provided to MembershipGoal (Green): At least quarterly reports provided to Membership;Average (Yellow): Three reports provided to Membership annuallyLow (Red): Less than three reports provided to Membershipannually

Strategy 2A: Execute a unified strategic communicationsplan for internal and external stakeholders to ensureawareness and a positive brand image of AUTM.

LeadershipCommittee/Task Force Chair: Mike Waring, University of Michigan

Vice Chair (if applicable): None currently – but may decide to create one



n/an/an/a

Members: Joseph AllenBill AndresenBrion BermanMark CrowellMichael DillingRobert HardyMelissa Hunter-EnsorTim JoyceLissa KoopValerie Landrio McDevittJennifer MurphyPeter PelleritoJohn PerchorowiczLori PressmanFred Reinhart


Jay SchranklerJon SoderstromBrian StokerJanna TomWilliam VaughanDavid WinwoodDaniel Amon ZaheerDale ZetochaBin Yan (Membership Committee Advocate)Annella B. Nelson (Membership Committee Advocate)


None at this time, although the committee might consider creatingsome if needed on an ad hoc basis

Other Committees/TFs withwhich this group interacts:

Public Policy Legal Team Task ForceStrategic Communications Committee

Number of Members: Up to 30 members may participate at any one time

Terms: Members may serve three-year terms, with the opportunity to berenewed. Non-AUTM members from sister organizations (COGR,BIO, e.g.) will serve so long as they remain their association’s keyliaison to the committee. These non-AUTM members are exofficio members of the Public Policy Advisory Committee.

Member Skills: Members shall have some experience with public policy and/ortech transfer and have demonstrated an interest and activitieswithin the public policy realm. Members shall be willing to makeregular monthly conference calls, meetings at the annual AUTMmeeting, and fulfill other duties as directed by the chairman.

Type of Meetings: Monthly conference callsBreakfast meeting at the AUTM Annual Meeting

Committee/TF Expectations: Committee Members are expected to: attend and participate in each of the monthly conference

calls; attend and participate in any in-person meetings; be willing to take on assignments as given by the chair or the

committee as a whole

New Member Recruitment: The Chairman shall look for particular people who might be agood fit for the committee, as well as accept recommendationsfrom committee members or AUTM staff or Board members aboutpeople who would be appropriate to serve on the committee.


Budget: Revenue $0Expenses $600Net Profit/(Loss) ($600)


Appendix A(Legislative fly-in” costs currently covered under “Board” budget.)


Lead Staff Liaison:


Steve Susalka, CEOCEO will serve as an ex officio member of the committee

Katherine Segreti, Association Administrator

eGroup: PPAC


Appendix A

Budget

Account Name Committee Rev/Exp Unit Cost Units 2018 Budget

Annual MeetingBreakfast

PPAC Expense $500.00 1 $500.00

Conference Calls PPAC Expense 100.00 1 100.00

TOTAL EXPENSE $600.00

NET INCOME (LOSS) ($600.00)


Appendix B

Timeline

Date ActionFebruary Annual Meeting Face to Face Meeting

- New PPAC Members begin- Overview of responsibilities

Provide monthly report to BoardMarch Conference Call

Release first Advocacy Update to MembersProvide monthly report to Board including

comprehensive advocacy plan and related materials(Tactic 2)

April Conference CallProvide monthly report to Board

May Conference CallProvide monthly report to Board

June Conference CallRelease second Advocacy Update to Members

Provide monthly report to BoardJuly Conference Call

Provide monthly report to BoardAugust Conference Cal

Provide monthly report to BoardSeptember Conference Call

Release third Advocacy Update to MembersProvide monthly report to Board

October Conference CallProvide monthly report to Board

November Conference Call- Update PPAC Member Recruitment summary

to distribute to Volunteerism CommitteeProvide monthly report to Board

December Conference Call- Identify new PPAC Members

Provide monthly report to BoardJanuary Wrap up Conference Call

- Recap of past year- Exit Interview of retiring PPAC Members

Provide monthly report to Board

2018 Charter Book


US Chamber Committee

US Chamber of Commerce Committee Charter as of 05/2017 Advocacy and Alliances Portfolio

US CHAMBER OF COMMERCE COMMITTEE CHARTER

Committee/Task Force Name: US Chamber of Commerce Committee


Mission/Charge: This committee is responsible for identifying areas of synergybetween the two organizations and implementing strategies thatcould be executed collaboratively for mutual benefit.

Specific Deliverables: Key deliverables include: Expand awareness and understanding among chamber

members about technology commercialization and how it canbenefit them.

Create closer ties at the local level between chambercompanies and universities and research institutions thathave technologies that can help them expand their productline, reduce manufacturing costs or provide a competitiveadvantage.

Generate greater awareness of the role intellectual propertyplays in the creation and success of technology-basedcompanies.


Tactics:



Tactic 1: Create one-pagers for each organization thatcommunicates the value proposition to the other.Metric: Publish AUTM and US Chamber value propositionsGoal: Two value propositionsDashboard: red: not yet started; yellow: drafted; green: bothpropositions publishedAUTM Strategy Supported: 2B Leverage relationships withstakeholder groups to improve the understanding of the societalbenefit and economic impact across the breadth of technologytransfer.

Tactic 2: Gather and share case studies and successful practicesof local Chambers of Commerce partnering with TechnologyTransfer Offices on topics such as providing value to the localtech sector, encouraging mentoring and fostering engagementwith other community organizations.Metric: published case studiesGoal: at least 3 case studies


Dashboard: red: zero case studies; yellow: 1 – 2; green: 3 or moreAUTM Strategy Supported: 3D Collaborate with organizationsfocusing on shared issues.

Tactic 3: Increase awareness of the value of technology transferthrough collaborative programs and events, including hosting aTechnology Awareness Week.Metric: number of collaborative eventsGoal: 3 collaborative eventsDashboard: red: zero events; yellow: 1 to 2; green: 3 or moreAUTM Strategy Supported: 2D Increase understanding andsupport of the role of contemporary technology transfer amongsenior university administrators, policy makers, and the generalpublic.


Kevin Boggs, RTI International




n/an/an/a

Members: Vincie Albritton, MBA, Clemson UniversityForough Ghahramani, University of PennsylvaniaSharon Krueger, University of VirginiaJane Muir, RTTP, University of FloridaJared Parks, U.S. Chamber of Commerce



Public Policy Advisory CommitteeBetter World Project Committee

Number of Members: 6 current members; 20 maximum members

Terms: Committee members will have a three-year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee. Members beinggroomed for leadership will serve in a Leadership position (asdefined below) following their third year.

Leadership: Chair will serve two-year overlapping terms. Duringthe second year of service the Chair will mentor their replacement.


Member Skills: At least two years of experience in technology transfer. Ability towork within deadlines and as a group. Active participation incommittee functions, ability to meet deadlines/commitments, teamplayer, some committee members are needed to solicit forsponsorships.

Type of Meetings: Monthly teleconferences and at least one in-person meeting at theAnnual Meeting

Committee/TF Expectations: Committee Members are expected to: attend/participate in each of the monthly conference calls; attend and participate in any in-person meetings; devote 2-3 hours per month on assigned committee tasks.

New Member Recruitment: 3-5 new members recruited annually in early December to begintheir term at the Annual Meeting in February/March.


Budget: Revenue $0Expenses $600Net Gain/(Loss) ($600)Appendix A.


Lead Staff Liaison:


Leef Smith Barnes, [email protected]

Paul Stark, [email protected]

eGroup: AUTM US Chamber Subcommittee


APPENDIX A

Budget

Expenses US Chamber of Commerce-Telephone 100Expenses US Chamber of Commerce-Copies 0Expenses US Chamber of Commerce-Communications 500Expenses US Chamber of Commerce-IP Champions Travel 0

Total Expense 600Net Income US Chamber of Commerce (600)


Draft Timeline

2015JUN — AUTM US Chamber Quick Action Team (QAT) createdSEP — QAT’s recommendations approved by AUTM Board

2016JAN — QAT transitioned to an AUTM committeeMAR — Committee migrated from AUTM Marketing & Communications Portfolio to new Advocacy & AlliancesPortfolioAPR — Finalize new committee charterAPR — WIPO Match program announcement (Washington DC and San Jose CA)MAY — AUTM President approves new committee charterMAY / JUN — Publish each organization’s value propositionJUN — USPTO Patents for Humanity awards ceremony (Washington DC)JUN — Publish and promote case study #1 of local chamber and TTO collaboration successJUL — Update committee charter and budgetSEP — Publish and promote case study #2 of local chamber and TTO collaboration successOCT — US Chamber of Commerce: IP Champions (Washington DC)DEC — Publish and promote case study #3 of local chamber and TTO collaboration successDEC / JAN — US Chamber of Commerce: IP Summit (Washington DC)

2017MAR 2017 – AUTM 2017 Annual Meeting (Hollywood FL)??? – USPTO Patents for Humanity??? – US Chamber of Commerce IP Champions??? – US Chamber of Commerce Global IP Summit

2018 Charter Book


Public Policy Legal Task Force

Public Policy Legal Task Force Charter as of 09/2017 Advocacy and Alliances Portfolio

PUBLIC POLICY LEGAL TASK FORCE CHARTER

Committee/Task Force Name: Public Policy Legal Task Force


Mission/Charge: This Task Force is responsible for reviewing, monitoring,reporting, etc., cases and court decisions of interest to AUTMmembers, including outside requests for amicus support by AUTMin pending cases, as well as recommendations for legislativeaction with respect to court decisions.

Specific Deliverables: The deliverables for this Task Force will include the following: looking for and reviewing pending cases and court decisions

of interest to AUTM members; preparing reports, comments, and summaries of such

pending cases and court decisions for review by AUTMmembers and the AUTM Board;

considering amicus requests for pending cases which AUTMmight be willing to support;

preparing and making recommendations to the AUTM Boardin support of amicus briefs in pending cases which may affectthe interests of AUTM members;

preparing and making recommendations to the AdvocacyPortfolio with respect to court decisions which may requirelegislative action.


Tactics:




Tactic 1: Identify, review, and summarize pending cases andcourt decisions of interest to AUTM membersMetric: Number of pending cases and court decisionssummarized for AUTM MembershipGoal (Green): 1 or more pending case/court decision summarizedfor AUTM Membership quarterlyAverage (Yellow): Two pending cases/court decisionssummarized for AUTM Membership annuallyLow (Red): Less than two pending cases/court decisionssummarized for AUTM Membership annuallyStrategy supported: 3A, 3B, 2A


Tactic 2: Review and make recommendations on amicus supportin pending cases of interest to the AUTM membershipMetric: Number of amicus requests reviewed andrecommendations madeGoal (Green): 3 or more amicus requests reviewed andrecommendations made to BoardAverage (Yellow): 2 amicus requests reviewed andrecommendations made to BoardLow (Red): 1 or less amicus requests reviewed andrecommendations made to BoardStrategy supported: 2B, 3A, 3B, 3C, 3D

Tactic 3: Identify and make recommendations to the Board fornew legislation or changes to existing legislation in view of and inresponse to court decisionsMetric: Number of legislative recommendations made to theBoard annuallyGoal (Green): Two or more legislative recommendations made tothe Board annuallyAverage (Yellow): One legislative recommendations made to theBoard annuallyLow (Red): No legislative recommendations made to the BoardannuallyStrategy supported: 3A, 3C

LeadershipCommittee/Task Force Chair: Eric W. Guttag, Eric W. Guttag IP Law Office




n/an/an/a

Members: Brion Berman - [email protected] E. Depp – [email protected]. Scott Elmer –[email protected] Lanier – [email protected] Koop - [email protected] Pressman - [email protected]. Brendan Serapiglia - [email protected] Simpson - [email protected] Waring - [email protected] Winwood - [email protected]


Other Committees/TFs withwhich this group interacts: Public Policy Advisory Committee


Number of Members: Current number is 11, could have upwards of 12

Terms: Task Force members will have 3 year term, which may berenewed at member’s option for at least one additional 3 yearterm. Task Force Chair will have one 3 year term, and willmentor/groom replacement from amongst other Task Forcemembers.

Member Skills: Task Force members should have at least 5 years experience astech transfer professionals if not attorneys. Task Force memberswho are attorneys should have at least of 2 years of legal practiceexperience.

Type of Meetings: Semi-monthly (once every two months) standing teleconferencesand potentially face-to-face meetings at AUTM Annual Meetings.Additional meetings as necessary for new patent lawdevelopments.

Committee/TF Expectations: Task Force Members are expected to: participate in each of the bimonthly conference calls; provide relevant input on pending cases and/or court

decisions, which may include providing reports, summaries,etc. of pending cases and/or court decisions for review byAUTM member;

devote a minimum of 2-3 hours per month on Task Forceactivities

New Member Recruitment: Recruit 1-3 new members annually in early December to begintheir term at the Annual Meeting in February/March


Budget: Appendix ARevenue Range: $0.00Expense Range: $0 to $0Net Profit/Loss: -$0 to -$0


Lead Staff Liaison:


Stephen J. Susalka, [email protected]

eGroup: Public Policy Legal Task Force


Appendix A

Budget

Account Name Committee Rev/Exp Unit Cost Units 2018 BudgetConferenceCalls

Public PolicyLegal Task

Force

Expense $0.00 1 $0.00

TOTAL EXPENSES $0.00



Appendix BTimeline

DATE ACTIONFebruary Annual Meeting Face to Face Meeting

New Public Policy Legal Task Force members begin Overview of Responsibilities Develop thorough amicus brief evaluation process Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation if changes to existing legislation Review and make recommendations on amicus brief

March Conference Call Develop thorough amicus brief evaluation process Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation or changes to existing legislation Review and make recommendations on amicus briefs

April Conference Call Provide amicus brief evaluation process to Board Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation or changes to existing legislation Review and make recommendations on amicus briefs

May Conference Call Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation or changes to existing legislation Review and make recommendations on amicus briefs

June Conference Call Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation or changes to existing legislation Review and make recommendations on amicus briefs

July Conference Call Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation or changes to existing legislation Review and make recommendations on amicus briefs

August Conference Cal Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation or changes to existing legislation Review and make recommendations on amicus briefs

September Conference Call Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation or changes to existing legislation Review and make recommendations on amicus briefs

October Conference Call Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation or changes to existing legislation Review and make recommendations on amicus briefs

November Conference Call Update PPAC member recruitment summary to distribute to Volunteerism Committee


Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation or changes to existing legislation Review and make recommendations on amicus briefs

December Conference Call Identify new PPAC Members Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation or changes to existing legislation Review and make recommendations on amicus briefs

January Wrap Up Conference Call Recap of past year Exit interview of retiring PPAC Members Review pending cases and court decisions of interest to AUTM Identify and make recommendations for new legislation or changes to existing legislation Review and make recommendations on amicus briefs

2018 Charter Book

Financial Management:

Audit Committee

Finance Committee Charter as of 09/2017 Financial Management Portfolio

AUDIT COMMITTEE CHARTER

Committee/Task Force Name: Audit Committee


Mission/Charge: This is a bylaw mandated committee. Committee responsibilitiesper the bylaws (Sept 2017):The Audit Committee has a duty to plan and implement internaland external audits of financial information of the Association. TheCommittee has a duty to report all findings to the Board ofDirectors.

Specific Deliverables: This committee is directly responsible for the appointment,compensation, retention and oversight of the work of theindependent auditor for the purpose of preparing or issuingan audit report or performing other audit, review, or otherservices for AUTM. The independent auditor must reportdirectly to this committee.

This committee shall discuss with the independent auditor theoverall scope and plans for their respective audits, includingthe adequacy of staffing and budget.

This committee shall review, at least annually, with theindependent auditor any audit problems or difficultiesencountered during the course of the audit work, includingreview of any management or internal control letters issuedby the independent auditor.

This committee shall discuss with management and theindependent auditor the adequacy and effectiveness ofinternal controls over financial reporting, including anysignificant deficiencies or material weaknesses.

This committee shall discuss AUTM’s policies with respect torisk assessment and risk management, including the risk offraud. This committee shall discuss AUTM’s major financialrisk exposures and the steps management has taken tomonitor and control such exposures.

It is not the duty of this committee to plan or conduct audits or todetermine that AUTM’s financial statements are complete andaccurate and are prepared in accordance with generally acceptedaccounting principles – this is the responsibility of themanagement and the independent auditor.

It is not the duty of this committee to conduct investigations,resolve disagreements, if any, between management and theindependent auditor or to assure compliance with laws andregulations and AUTM’s business conduct guidelines.

Relevance to Strategic PlanGoals: The committee is required by the bylaws of AUTM and supports

all of its goals and strategies by ensuring the underlying fiscal


Tactics:

integrity of AUTM. Such financial integrity is ensured by havingthe Audit Committee: Review the engagement of the independent auditor on an

annual basis. Committee should be aware of and discuss allwork to be conducted by the independent auditor and relatedcompensation.

Prior to the commencement of the annual audit, thecommittee will discuss with the independent auditor the scopeand plan for the annual audit.

On an annual basis, the committee will review the draftfinancial statements and any management or internal controlletters and discuss these with the independent auditor andmanagement. On the basis of this review and discussions,the committee will vote whether or not to approve the auditedfinancial statements. The outcome of such vote will becommunicated to the Board of Directors.

Review and discuss with management and the independentauditor, as necessary, the internal controls over AUTM’sfinancial reporting process.

Review and discuss with management, as necessary,AUTM’s policies with respect to risk assessment and fraud.

This Committee indirectly supports various tactics by ensuring theunderlying financial integrity of AUTM.


Pauline Booth, Duff & Phelps, LLC




n/an/an/a

Members: Graham MortonJohn T PerchorowiczAntonis Tsakotellis


n/a


Finance Committee

Number of Members: 3-6

Terms: Committee members will have a three year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee.


Member Skills: Experience in some aspect of the financial management andreporting and/or internal control process.

Type of Meetings: Conference calls on an as needed basis.

Committee/TF Expectations: Committee Members are expected to: attend and participate in each of the conference calls; thoroughly review and participate in discussions with

independent auditor regarding the annual audit and otherrelated issues.

New Member Recruitment: Commencing in 2017, recruit one new committee member peryear.


Budget: Appendix A


Lead Staff Liaison:


Steve Susalka, Chief Executive Officer

Sheila Lee, Administrative DirectorSam Adolphine, Controller

eGroup: Audit Committee


Appendix A

Budget

Description 2018 Budget

Conference Calls 100

Professional Services - Audit 18,165

Total Expense 18,265

Net Income Audit (18,265)


Appendix B

Timeline

February New Audit Committee Members beginAudit Committee Orientation

Review current Financial PoliciesMarch Initial Conference Call

Discuss scope and plan of annual audit with independent auditorContinue reviewing Financial Policies

AprilMay Conference Call

Review the internal controls over AUTM’s financial reportingMake recommendations to AUTM Board for improved Financial Policies as

neededJuneJuly Conference Call

Review draft audit with auditorVote on approval of audit

Make recommendation for Board to approve audit, as appropriateAugust

September Conference CallBoard to review and approve draft audit provided by Audit Committee

Make recommendations to AUTM Board for improved Financial Policies asneeded

OctoberNovember Update Audit Committee Member Recruitment summary to distribute to

Volunteerism CommitteeDecember Identify new Audit Committee Members

Wrap up Conference CallRecap of past year

Review engagement of external auditor for 2019January 2017 Exit Interview of retiring Audit Committee Members

2018 Charter Book


Finance Committee


FINANCE COMMITTEE CHARTER

Committee/Task Force Name: Finance Committee


Mission/Charge: This is a bylaw mandated committee. Responsibilities, per thebylaws (Sept 2017):“The Finance Committee has a duty to assist the Board ofDirectors with the Association’s financial policies and strategy,including review of the annual operating budget. The FinanceCommittee has a duty to review and recommend for the Board ofDirectors’ approval the Association’s annual operating budget,including any material changes to the budget during the year;review and provide guidance to the Executive Committee, theBoard of Directors and management about policies relating to theAssociation’s cash flow, cash management and working capital;review the Association’s annual tax returns; recommend to theBoard of Directors investment policies and guidelines for reservefunds and endowments, oversee investment performance andrecommend changes to the investment strategy as appropriate;advise on other finance matters as appropriate, whetherdelegated by the Executive Committee, Board of Directors orsubmitted by the staff; report to the Executive Committee and theBoard of Directors on Finance Committee activities. The FinanceCommittee will include at least five (5) members, including theTreasurer and the Chair-elect.”

This committee is responsible for establishing the parameters toset the annual budgets, overseeing the development of thebudget, adoption of which will be a function of the Board. It ismandated to monitor the financial performance of each portfolioand to review and advise on each proposed budget line for eachportfolio. The committee will report to the Cabinet whenever asignificant variance is identified and to recommend changes to thefinancial plan as appropriate. This committee also works closely inthe Financial Management portfolio with the other key Committeesresponsible for managing the investments and audit.

Specific Deliverables: Approving the annual budget to present to the Board; Monitoring adherence to the agreed financial plan; Review and approve audit


Tactics:

The committee is required by the By-laws of AUTM and supportsall of its goals and strategies by ensuring financial security.

This Committee indirectly support the various Tactics throughfinancial controls and oversight

Leadership Joy Goswami


Committee/Task Force Chair:




n/an/an/a

Members: AUTM Treasurer as specified in the bylaws(Graham Morton as of 2/19/2018)AUTM Chair-elect as specified in the bylaws(Rich Chylla as of 2/19/2018)Doug AguilaraPauline BoothKatherine DurkinAnnella NelsonKyle SalazaarAntonis TsakotellisKaren Wang


There are NO subcommittees, but both the Investment Committeeand Audit Committee combine with this Finance Committee tomake up the Financial Management portfolio


Advocacy Portfolio, Audit Committee, Membership Portfolio,Investment Committee, Metrics & Surveys Portfolio,Communications and Marketing Portfolio, Meetings Portfolio,International Strategy Portfolio, and Professional DevelopmentPortfolio.

Number of Members: Currently 10 members; minimum 5 members (per bylaws);maximum of 10 members

Terms: Committee members will have a four-year term, then either rotateoff the committee or be in the process of being groomed for aleadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee.Members being groomed for leadership will serve in a Leadposition (as defined above) following their third year.

Leadership: The Chair will serve two-year term. During the secondyear of service the Chair will mentor his/her replacement.

Member Skills: Members require an understanding of finance and ability to readbalance sheet and income projections and disbursements.Familiarity with the overall goals of AUTM through at least twoyears of membership of AUTM. Ability to work within deadlinesand coordinate activities with other groups is critical due to theclose liaison this committee has with all other parts of AUTM.



Committee/TF Expectations: Committee Members are expected to: attend / participate in each of the monthly conference calls; attend and participate in any in-person meetings; act as a liaison with other designated cabinet members;

requiring attendance at their respective meetings, work proactively to aid in annual budget development. devote 3 to 5 hours per month on this Committee’s activities review and comprehend each months financial statements so

as to be able to critically comment on the report at eachmeeting

New Member Recruitment: 2 to 3 new members recruited annually in early December tobegin their term at the Annual Meeting in February/March

Any additional Committee/TFspecific items:

This committee will not contribute revenue.The expense are limited to communication costs such as travel,phone and the like as set out in the attached

Budget: Revenue $0Expenses $1600Net Gain/(Loss) ($1600)Appendix A


Lead Staff Liaison:


Steve Susalka, Chief Executive Officer

eGroup: Finance Committee


Appendix A

Budget

Account Name Committee Rev/Exp Unit Cost Units 2018 Budget

FinanceRevenue $ 1 -TOTALREVENUE -

Treasurer TravelFinance

Expense $ 1,500.00 1 1,500.00

Conference CallFinance

Expense $ 100.00 1 100.00

Annual MeetingFinance

Expense $ 0.00 1 0TOTALEXPENSE 1600.00

NET INCOME(LOSS) (1600.00)


Appendix B

Timeline

February Annual Meeting Face to Face Meeting- New Finance Committee Members begin

- Overview of responsibilitiesMarch Conference Call

Liaise with other PortfoliosApril Conference Call

Liaise with other PortfoliosMay Conference Call

Liaise with other PortfoliosProvide assistance with liaising Portfolios budget

June Conference CallLiaise with other Portfolios

July Conference CallLiaise with other Portfolios

Review budget provided by CabinetAugust Conference Call

Liaise with other PortfoliosSeptember Conference Call

Liaise with other PortfoliosReview and approve draft Audit provided by Audit

CommitteeOctober Conference Call

November Conference CallUpdate Finance Committee Member Recruitmentsummary to distribute to Volunteerism Committee

December Conference CallIdentify new Finance Committee Members

January Wrap up Conference CallRecap of past year

Exit Interview of retiring Finance CommitteeMembers

2018 Charter Book


Investment Committee

Investment Committee Charter as of 10/2017 Financial Management Portfolio

INVESTMENT COMMITTEE CHARTER

Committee/Task Force Name: Investment Committee


Mission/Charge: This committee is responsible for monitoring and managing theinvestment risk and to optimize investment returns withinacceptable parameters for AUTM’s operating, short and long termfunds. In addition this Committee will review the Investment PolicyStatement annually and make recommendations for any revisionsor modifications that will be brought by the Treasurer to the Boardof Directors for approval.

Specific Deliverables: Annual review of the Policy: Investment Statement.


Tactics:

Strategic Plan Goals and Strategies supported:All strategic goals by managing and providing resource availabilityfor funding and investing in programs.

Tactic: Maintain and periodically evaluate AUTM’s relationshipwith its financial advisor.Metric: Quarterly calls with the advisor and proactive rebalancingof the portfolio including shifting funds among portfolios tomaintain growth within the Investment Policy parameters.Goal (Green): Average annualized return above 6% for the past24 monthsAverage (Yellow): Average annualized return above 4% for thepast 24 monthsLow (Red): Average annualized return below 4% for the past 24months.Strategies Supported (All by assuring availability of adequatefunds for investing in new initiatives potentially, but specifically):4C Broaden AUTM’s sources of revenue to ensure a strong andstable organization.

LeadershipCommittee/Task Force Chair: TBD

Vice Chair (if applicable): TBD



n/an/an/a

Members: AUTM Treasurer (Graham Morton as of Feb 2018)Mary Albertson thru Feb 2018Bill Rosenberg thru Oct 2018



n/a

Other Committees/TFs withwhich this group interacts: Finance Committee

Number of Members: Currently 3 members, maximum 6

Terms: Committee members will have a three-year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee.Members being groomed for leadership will serve in a Leadposition (as defined above) following their third year.

Leadership:Chair will serve a three-year term. During the thirdyear of service the Chair will mentor their replacement.

Member Skills: At least five years of experience in technology transfer. Must havea demonstrated background in finance, budget management andinvestments with room for one member who does not meet all ofthese criteria. Must have served on AUTM’s Finance committee.Must be able to devote approximately two hours per month tocommittee activities. Ability to work within deadlines and as agroup. Active participation in committee functions, ability to meetdeadlines/commitments and be a team player.

Type of Meetings: Quarterly teleconferences and at least one in-person meeting atthe Annual Meeting.

Committee/TF Expectations: Committee Members are expected to: attend/participate in each of the conference calls; attend and participate in any in-person meetings; actively participate in the annual review of AUTM’s

Investment Policy devote 2-3 hours per month on this committee’s activities

New Member Recruitment: 1-2 new members recruited annually from the Finance Committeein early December to begin their term at the Annual Meeting inFebruary/March


Budget: Revenue: $0Expenses $16,840Net Gain/(Loss) ($16,840)Appendix A



Lead Staff Liaison:


Stephen Susalka, CEO

Sheila Lee, Administrative Director

eGroup: Investment Committee


Appendix A

Budget

Expenses Conference Calls 100Expenses Breakfast/Lunch at the Annual Meeting 240

Total Expense 340Net Income Investment (340)*See Investment for ML Portfolio

Account Type Description 2018 BudgetTotal Revenue $0

Revenue Investment Income 0Revenue Unrealized Gain (Loss) on Investments 0Revenue Realized Gain/Loss 0

Total Revenue $0

Expenses Investment Account Maintenance 16,500Total Expense 16,500Net Income Department (16,500)


Appendix B

Timeline

Date ActionFebruary Annual Meeting Face to Face Meeting

- New Investment Committee Members begin- Overview of responsibilities

April Conference Call- Begin review and amendment of Investment Policy

July Conference CallOctober Conference Call

- Provide Amended Investment Policy to Board for approvalNovember Conference Call

- Update Investment Committee Member Recruitment summary to distributeto Volunteerism Committee

December Conference Call- Identify new Investment Committee Members

January Wrap up Conference Call- Recap of past year

- Exit Interview of retiring Investment Committee Members

2018 Charter Book

International Strategy:

African Region Committee

African Region Committee Charter as of 01/2018 International Strategy Portfolio

AFRICAN COMMITTEE CHARTER

Committee/Task Force Name: African Committee


Mission/Charge: This committee is responsible for planning the entire regionalengagement with AUTM constituents, plus a healthy growth ofAUTM membership while meeting their professional developmentneeds and delivering related events/meetings/training programs.

Specific Deliverables: Grow regional membership for AUTM; develop localleadership and enhance engagement among members

Propose and manage locally delivered AUTM courses forprofessional development

Develop and enhance relationship with local policy makers ingovernment and academia, and offer advice or consultationas appropriate that is consistent with AUTM’s charters andvision


Tactics:

Strategic Plan Goals and Strategies supported:Goal 1: Empower Membership: AUTM members will have theknowledge, tools, connections, and training they need to besuccessful.

Goal 2: Promote the Value Across the Breadth of TechnologyTransfer: Stakeholders will support the advancement ofTechnology Transfer because they understand it and its value tosociety.



Tactic 1: Survey membership status, generate and execute plansto systematically grow regional membership 10% or moreannuallyMetric: 10% or more annual membership growthgoal: 10% membership growth; red: current membership statusanalyzed; yellow: strategic plan to grow membership designedand approved internally; green: membership drive launchedStrategy Supported:1: Empower Membership: AUTM members will have theknowledge, tools, connections, and training they need to besuccessful.4: Grow and Diversify: AUTM will remain relevant andsustainable.


Tactic 2: Propose and manage locally delivered AUTM coursesfor professional developmentMetric: One AUTM training or seminar/workshop session per yeargoal: training/seminar; red: not started; yellow: survey localneeds and propose existing AUTM training sessions or developunique seminars green: deliver one or more training/seminarannually.Strategy Supported:1C Ensure membership awareness and access to AUTMproducts, tools and services;2A: Execute a unified strategic communications plan for internaland external stakeholders to ensure awareness and a positivebrand image of AUTM.


Andrew Bailey, [email protected] A. Owusu Antwi, [email protected]




n/an/an/a

Members: TBD among African members (there are 54 countries in Africa)

Subcommittees under thisCommittee (if any): TBD

Other Committees/TFs withwhich this group interacts: Professional Development, Membership, Advocacy, Volunteer

Number of Members: Current number is 2; maximum ___ (target is one for eachcountry/location)

Terms: Committee members will have a three year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee.Members being groomed for leadership will serve in a Leadposition (as defined above) following their third year.

Leadership: Chair and incoming Chair will serve two-yearoverlapping terms. During the second year of service the Chairwill mentor their replacement.

Member Skills: At least two years of experience in technology transfer. Ability towork within deadlines and as a group. Active participation incommittee functions, ability to meet deadlines/commitments, teamplayer, some sponsorship or fundraising experience is helpful.

Type of Meetings: Monthly teleconferences.


Committee/TF Expectations: Committee Members are expected to: participate in each of the monthly conference calls; -attend and participate in, if possible, in-person meetings offer suggestions and other supportive services as needed devote a minimum 2-3 hours/month on committee activities

New Member Recruitment: Target: one “ambassador” for each country/location to join thisSubcommittee, and serve as the liaison between AUTM and theirrespective country/location. This task will be launched betweenDecember 2017 and February 2018.


Budget: Appendix ARevenue Range: $0.00Expense Range: $2500Net Profit/Loss: -($2500)


Lead Staff Liaison:



eGroup:


Appendix A

Budget

Rev/Exp 2018 BudgetTOTAL REVENUE $0

Expense 2500.00TOTAL EXPENSES $2500.00



Appendix BTimeline

February Annual Meeting Face to Face Meeting, if possible- New Committee Members begin


April Conference Call

May Conference Call

June Conference Call

July Conference Call

August Conference Call

September Conference Call

October Conference Call

November Conference Call

December Conference CallIdentify new Committee Members

January Wrap up Conference Call (Recap of past year)Exit Interview of retiring Committee Members

2018 Charter Book


Australasian Region Committee

Australasian Region Committee Charter as of 11/2017 International Strategy Portfolio

AUSTRALASIAN COMMITTEE CHARTER

Committee/Task Force Name: Australasian Committee





Oversee and assist AUTM Asia annual conference Develop and enhance relationship with local policy makers in

government and academia, and offer advice or consultationas appropriate that is consistent with AUTM’s charters andvision


Tactics:







Tactic 2: Propose and manage locally delivered AUTM coursesfor professional developmentMetric: One AUTM training or seminar/workshop session per yeargoal: training/seminar; red: not started; yellow: survey localneeds and propose existing AUTM training sessions or developunique seminars green: deliver one or more training/seminarannually.Strategy Supported:1C Ensure membership awareness and access to AUTMproducts, tools and services;2: Promote the Value Across the Breadth of Technology Transfer:Stakeholders will support the advancement of TechnologyTransfer because they understand it and its value to society.3: Advocate: AUTM will support initiatives worldwide thatcontribute to a favorable environment for technology transfer.

LeadershipCommittee/Task Force Chair: David Ai, City University of Hong Kong

Vice Chair (if applicable): Alwin Wong, Polytechnic University of Hong Kong



n/an/an/a

Members: TBD among 191 Asian members (excluding Russia, Israel)



Number of Members: Current number is 2; maximum 15 (target is one for eachcountry/location)


Leadership: Chair and Vice Chair will serve two-year overlappingterms. During the second year of service the Chair will mentortheir replacement.









Lead Staff Liaison:



eGroup:


Appendix A

Budget





Appendix BTimeline




May Conference Call









2018 Charter Book


Canadian Region Committee

Canadian Region Committee Charter as of 09/2017 International Strategy Portfolio

CANADIAN REGION COMMITTEE CHARTER

Committee/Task Force Name: Canadian Region Committee


Mission/Charge: This committee is responsible for providing Canadian technologymanagement professionals opportunities for networking, training,and advocacy. The committee will focus on Canadian-specificissues, and plan meetings and educational events independently,and in conjunction with AUTM events. The aim of the Canadiancommittee is to advance technology transfer, knowledgemobilization, and industry relations for Canadian academic andnonprofit research institutions.

Specific Deliverables: Create opportunities for Canadian networking; Develop and deliver programs for Canadian-focused training

and professional development; Share resources among offices; Promote the outcomes and impact of Canadian technology

transfer and industry engagement; Create and execute a national strategy to support technology

transfer and knowledge mobilization through public policy; Create opportunities for partnerships and sponsorships;

Enhance Canadian participation in AUTM.


Tactics:





Tactic 1: Plan the Canadian Luncheon, with additional education-oriented content.Metric: Invite one Canadian government or industryrepresentative to deliver a Keynote Address.Red:Yellow:Green:


Tactic 2: Plan a half-day Canadian Educational and NetworkingEvent at the AUTM Annual Meeting.Metric: Deliver the event and realize attendance of at least 50%of registered Canadian attendees.Red:Yellow:Green:

Tactic 3: Support a Canadian summer educational/ networkingevent, such as a Partnering Forum, Startup Course, or BusinessDevelopment Course.Metric: Deliver the event and realize 50 attendees.Red:Yellow:Green:

Tactic 4: Host general teleconferences among all CanadianTechnology Management Professionals to discuss topical issues.Metric: Host 5 teleconferences per year.Red:Yellow:Green:

Task 5: Host a monthly Members conference call.Metric: Host 9 calls per year.Red:Yellow:Green:

Tactic 6: Increase awareness of the importance of AUTM toCanadians.Metric: Increase Canadian AUTM membership by 15% per yearfor 5 years.Red:Yellow:Green:

Tactic 7: Enlist sponsors for AUTM Canadian Committee events.Metric: Enlist 8 sponsors to generate $25k in funds to supportevents.Red:Yellow:Green:


Ken Porter, Innovate CalgaryMike Szarka, University of WaterlooDarren Fast, University of ManitobaJanet Scholtz, Xomix, Janet Scholz & Assoc.





n/an/an/a

Members: Sarah Conrod, Cape Breton UniversityKevin Buchan, Saint Mary’s UniversityChris Mathis, Springboard AtlanticThomas Martinuzzi, UnivalorGisele Roberts, Laurentian UniversityJoe Irvine, University of OttawaJennifer Fraser, University of TorontoJohn Reid, University Health NetworkArlene Yee, The Hospital for Sick ChildrenMicheline Gravelle, Bereskin ParrJennifer MacInnis, Ryerson UniversitySteve De Brabandere, University of GuelphAnouk Fortin, Ottawa Hospital Research InstitutionNadine Weedmark, University of Western OntarioAdi Treasurywala, Arrowcan PartnersRay Hoemsen, Red River CollegeLisa Spinks, Alberta Innovates Energy and EnvironmentalSolutionsGina Funicelli, Lethbridge CollegeMatthew Letts, University of LethbridgeJay Kumar, Tec EdmontonDan Polonenko, GowlingsJP Heale. University of British ColumbiaMark Barnes, University of Northern British ColumbiaDerek Gratz, University of British Columbia OkanaganAislinn Sirk, University of Victoria


Other Committees/TFs withwhich this group interacts: Membership Development, Professional Development, Advocacy,

Annual Meeting, Region Meetings, Better World Project,Leadership Forum, On-Line Professional Development, WomenInventors

Number of Members: Current number is 29; maximum 36 (target is at least one for eachcountry/location)

Terms: Committee members will have a three-year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee. Members being


groomed for leadership will serve in a Lead position following theirthird year.

Member Skills: At least five years of experience in technology transfer. Ability towork within deadlines and as a group. Active participation incommittee functions, ability to meet deadlines/commitments, teamplayer.

Type of Meetings: Monthly teleconferences and in-person meeting at the AnnualMeeting, Regional Meetings, or other Canadian events as may beorganized.

Committee/TF Expectations: Committee Members are expected to: participate in each of the monthly conference calls; -attend and participate in any in-person meetings offer suggestions and other supportive services as needed devote a minimum 2-3 hours/month on committee activities

New Member Recruitment: Target: one “ambassador” for each region/location to join thisSubcommittee, and serve as the liaison between AUTM and theirrespective country/location. This task will be launched betweenDecember 2017 and February 2018.3-5 new members recruited annually in early December to begintheir term at the Annual Meeting in February/March




Lead Staff Liaison:



eGroup: Canadian Subcommittee


Appendix A

Budget





Appendix BTimeline




May Conference Call









2018 Charter Book


European Region Committee

European Region Committee Charter as of 01/2018 International Strategy Portfolio

EUROPEAN REGION COMMITTEE CHARTER

Committee/Task Force Name: European Region Committee







Tactics:








LeadershipCommittee/Task Force Chair: Tom Flanagan, [email protected]




n/an/an/a

Members: TBD among European members (there are 50 countries/localitiesin Europe)














Lead Staff Liaison:



eGroup:


Appendix A

Budget





Appendix BTimeline




May Conference Call









2018 Charter Book


Latin American Region Committee

Latin American Region Committee Charter as of 01/2018 International Strategy Portfolio

LATIN AMERICAN REGION COMMITTEE CHARTER

Committee/Task Force Name: Latin American Region Committee







Tactics:









David Gulley, [email protected] Coutinho, [email protected]




n/an/an/a

Members: TBD among Latin American members (there are 33countries/localities in Latin America and the Caribbean)






Member Skills: At least two years of experience in technology transfer. Ability towork within deadlines and as a group. Active participation in


committee functions, ability to meet deadlines/commitments, teamplayer, some sponsorship or fundraising experience is helpful.







Lead Staff Liaison:



eGroup:


Appendix A

Budget





Appendix BTimeline




May Conference Call









2018 Charter Book

Marketing & Communications:

Better World Project Committee

Better World Project (BWP) Committee Charter as of 11/2017 Marketing Communications Portfolio

`BETTER WORLD PROJECT (BWP) COMMITTEE CHARTER

Committee/Task Force Name: Better World Project (BWP) Committee


Mission/Charge: This committee is responsible for the development of Better Worldstories and videos. The committee is involved in story selection,publication of the report and setting the strategic direction for thereport as an online publication.

Specific Deliverables: Key deliverables include published featured stories, posted videosand a database providing access to more than 500 Better Worldstories.


Tactics:




Tactic 1: Publish Better World stories that best illustrate the valueof technology transfer.Strategy Supported: 2B: Leverage relationships with stakeholdergroups to improve the understanding of the societal benefit andeconomic impact across the breadth of technology transfer.Metric: Publish one story per month.red: no stories published; yellow: less than one story publishedper month; green: at least one story published per month

Tactic 2: Develop and implement a campaign that increasessubmissions of stories and videos from a broader audience.Strategy Supported: 1B: Create, grow and cultivate AUTM’sBody of KnowledgeMetric: Increase submissions by 15% over prior year.red: 7% or less increase; yellow: 8% to 14%; green: 15% or more.

Tactic 3: Increase awareness of Better World project content.Strategy Supported: 2D: Increase understanding and support ofthe role of contemporary technology transfer among senioruniversity administrators, policy makers, and the general public.Metric: Increase page and video views by 15% over prior year


red: 7% or less increase; yellow: 8% to 14%; green: 15% or moreincrease.

Tactic 4: Identify new sources of revenue such as sponsorshipsand grants to support the mission of the Better World Project.Strategy Supported: 4C: Broaden AUTM’s sources of revenue toensure a strong and stable organization.Metric: Increase revenues from zero to $5,000.red: prospective sponsors identified; yellow: less than $5,000revenues generated; green: $5,000 or more revenues generated.


Patrick Reynolds, Emory UniversityLaura Savatski, BloodCenter of Wisconsin




n/an/an/a

Members: George ChellapaLeonardo Herrera, Baylor Scott & White Research InstituteSophie Li-San LimNarasimha Nagaiah, University of Central FloridaRachna Ram, University of California, Berkeley (UC Berkeley)Shikha Sharma, University of California, San Francisco (UCSF)Leslie M. Smith, Pennington Biomedical Research CenterKalpa Vithalani, Medical College of Wisconsin, Inc.



Canadian Licensing Survey CommitteeGlobal Technology Portal (GTP) CommitteeLicensing Activity Survey CommitteeStrategic Communications CommitteeWebsite Committee



Leadership: Co-chairs will serve two-year overlapping terms.During the second year of service the senior co-chair will mentorhis/her replacement.




Committee/TF Expectations: Committee Members are expected to: attend and participate in the monthly conference calls; attend and participate in any in-person meetings; solicit stories directly from colleagues; review story submissions to determine if appropriate for

featured story; review video submissions to determine if meet criteria; solicit sponsors for ongoing support; and devote 2-3 hours per month on committee tasks.



Budget: Revenue $5000Expense $31,250Net Profit/Loss ($26,250)

Appendix A

Timeline: To be provided as Appendix B by Lead Staff Liaison

Lead Staff Liaison:




eGroup: Better World Project Committee


Appendix A

Budget

Revenue Better World Project Sponsorship 5,000Total Revenue 5,000

Goal:Expenses BWP - PrintingExpenses BWP - Web UpdatesExpenses BWP- TelephoneExpenses BWP - Vignette Writing/Editing 11,000Expenses BWP - Marketing 1,250Expenses BWP - Travel 1,000Expenses BWP - CommitteeExpenses Metrics Project - Contingency

ExpensesExpenses BWP - Management Fee

AllocationExpenses BWP - Design/LayoutExpenses BWP - Postage/DistributionExpenses BWP - Contingency

BWP - Videos 12,000Expenses BWP - Put a Face On It 6,000

Total Expense 31,250Net Income Better World Project (26,250)


Appendix B

Timeline

2018 BWP Activities Timeline

Q4 2017 BWP Submissions CampaignNOV US Chamber of Commerce: IP Champions – Nov.14NOV Update committee charterNOV Partner with AUTM Licensing Survey Committee: BWP stories for

FY2016 Highlights (US & Canada)DEC USPTO – accepting Patents for Humanity applications through Dec. 8DEC Recruit new committee membersQ1 2018 USPTO – Patents for Humanity judgingQ1 2018 Sub-brand of AUTM Better World ProjectJAN Monthly committee conference callFEB Attend in-person Communications Lunch at AUTM 2017 Annual MeetingFEB Attend in-person committee meeting at AUTM 2017 Annual MeetingAPR Monthly committee conference callMAY Monthly committee conference callJUN Monthly committee conference callJUL Review BWP Committee budget for 2019JUL Monthly committee conference callAUG Monthly committee conference callSEP Monthly committee conference callSEP Partner with AUTM Licensing Survey Committee: BWP stories for

FY2017 Highlights (US & Canada)SEP Launch new website, inc. consolidation of www.betterworldproject.orgQ4 2018 BWP Submissions CampaignOCT Monthly committee conference callNOV Monthly committee conference callNOV Partner with USPTO: Patents for HumanityNOV Partner with US Chamber of Commerce: IP ChampionsDEC Monthly committee conference callDEC Update committee charterDEC Recruit new committee members

2018 Charter Book


Global Technology Portal (GTP) Committee

Global Technology Portal (GTP) Committee Charter as of 11/2017 Marketing CommunicationsPortfolio

GLOBAL TECHNOLOGY PORTAL (GTP) COMMITTEE CHARTER

Committee/Task Force Name: Global Technology Portal (GTP) Committee


Mission/Charge: This committee reviews, tests and convenes, as necessary, todevelop new features and capabilities for AUTM's GlobalTechnology Portal.

Specific Deliverables: Key deliverables include website to actively facilitate networking,partnership and licensing deals among corporations anduniversities; a one-stop shop for corporations to easily find thelatest university technologies available for licensing worldwide;and a recommendation to AUTM Board regarding strategic nextsteps for portal.


Tactics:



Tactic 1: Improve membership access to online tools andresources by launching the new portal platformStrategy Supported: 1D: Improve accessibility of resourcesMetric: Launch new portal platform by AUTM 2018 AnnualMeetingred: beta testing; yellow: soft launch; green: public launch

Tactic 2: Develop and implement a marketing plan to increaseawareness and participating in the new portal platformStrategy Supported: 4A: Engage with industry to add value toGoals 1, 2 and 3.Metric: Increase participation in portal from the current 185organizations posting technologies to 215 organizationsred: 195 or less; yellow: 196 to 214; green: 215 or more.

Tactic 3: Identify new sources of revenue such as sponsorship,grants and fee-based services to support the mission of the GTPprogram.Strategy Supported: 4C: Broaden AUTM’s sources of revenue toensure a strong and stable organization.Metric: Increase revenues from zero to $5,000.red: prospective sponsors identified; yellow: less than $5,000revenues generated; green: $5,000 or more revenues generated.


Tactic 4: Insure the portal is providing the knowledge and toolsneeded by the AUTM community by surveying current andprospective users.Strategy Supported: 1D: Improve accessibility of resources.Metric: Conduct user survey within six months of launch of newplatformred: not started; yellow: survey drafted for revue; green: surveydistributed and results published


Katherine Moynihan, Indiana University Research & TechnologyCorp.Martin Son, Tufts University




n/an/an/a

Members: Partha Choudhury, Augusta UniversityJody Hankins, Vanderbilt UniversityVaradarajan Krishna, Investment Innovation & Research AllianceSajeel Malani, University of California, Office of the PresidentGage G. Ramos, Georgia Tech Research CorporationAshley Stevens, Boston University



Better World Project CommitteeWebsite Committee




Member Skills: At least two years of experience in technology transfer. Ability towork within deadlines and as a group. Active participation incommittee functions, ability to meet deadlines/commitments, teamplayer.



Committee/TF Expectations: Committee Members are expected to: attend and participate in the monthly conference calls; attend and participate in any in-person meetings; complete assigned GTP RFP tasks; contribute insights on improving access and participation in

portal devote 2-3 hours per month on committee tasks.




Appendix A


Lead Staff Liaison:




eGroup: Global Technology Portal Committee


Appendix A

Budget

Revenue GTP Sponsorship 2,000Total Revenue 2,000

Goal:Expenses GTP - Depreciation Expense 0Expenses GTP - Contingency 0

GTP- Marketing and Press Release 1,250GTP- Conference Call 0

Expenses GTP-Technology Support 0Expenses GTP - Technology Fees 0Expenses GTP-Maintenance and Updates 20,000


Net Income Global Technology Portal (19,250)


Appendix B

Timeline

DEC Update committee charterDEC Recruit new committee membersJAN Monthly committee conference callJAN Complete beta testing of new platformFEB Monthly committee conference callFEB Complete soft launch of new platformMAR Attend in-person Communications Lunch at AUTM 2017 Annual MeetingMAR Attend in-person committee meeting at AUTM 2017 Annual MeetingMAR Public launch of new platformAPR Monthly committee conference callMAY Monthly committee conference callJUN Monthly committee conference callJUL Review GTP Committee budget for 2018JUL Monthly committee conference callAUG Monthly committee conference callSEP Monthly committee conference callQ3 2017 Formally terminate support and maintenance of PatSnap platformQ3 2017 Complete rebranding of AUTM Global Technology PortalQ3 2017 Implement marketing of newly rebranded GTP platformOCT Monthly committee conference callNOV Monthly committee conference callDEC Monthly committee conference callDEC Update committee charterDEC Recruit new committee membersQ4 2017 Distribute GTP user survey and publish resultsQ1 2018 Rename & rebrand GTPQ2 2018 Roll out newly rebranded GTPQ4 2018 Update platform w/next round of Flintbox feature enhancements

2018 Charter Book


Strategic Communications Committee

Strategic Communications Committee Charter as of 11/2017 Marketing Communications Portfolio

STRATEGIC COMMUNICATIONS COMMITTEE CHARTER

Committee/Task Force Name: Strategic Communications Committee


Mission/Charge: This committee provides input about AUTM strategiccommunications and assists in implementing strategiccommunications plan. The Committee develops expertise andideas to assist the various portfolios in marketing their productsand services, and collaborates with the portfolios to determineappropriate and relevant messages and materials.

Specific Deliverables: Key deliverables include AUTM communications plan,communications tools and resources for AUTM portfolios toachieve their objectives, and regular reports on AUTM’seffectiveness in communicating the association’s message andincreasing awareness of brand and programs.


Tactics:



Tactic 1: Branding — create a more cohesive, consistent AUTMbrand that connects the association to a broader audience.Strategy 2A: Execute a unified strategic communications plan forinternal and external stakeholders to ensure awareness and apositive brand image of AUTM.Metric 1: Complete rebranding of AUTM and update of corporateidentity by June 30.red: select branding vendor; yellow: complete discovery; green:create messaging and style guide, and update of corporateidentity.Metric 2: Increase brand awareness by 15% over baselinemeasure provided by selected branding vendor.red: 7% or less increase; yellow: 8% to 14%; green: 15% or moreincrease over prior year.

Tactic 2: Social Media — increase awareness of AUTM byoptimizing AUTM’s social media and implementing social mediacontent management and engagement strategy.Strategy 2A: Execute a unified strategic communications plan forinternal and external stakeholders to ensure awareness and apositive brand image of AUTM.


Metric: Increase social media engagement by 15% over baselinemeasure provided by selected social media vendor.red: 7% or less increase; yellow: 8% to 14%; green: 15% or moreincrease over prior year.

Tactic 3: Streamline AUTM Email Communications — consolidateAUTM’s two newsletters, AUTM Newsbrief and Update, into asingle newsletter that more efficiently and effectively raisesawareness of the AUTM community and AUTM programs.Strategy 1D: Improve accessibility of resources.Metric: Increase Update readership by 15% over prior year.red: 7% or less increase; yellow: 8% to 14%; green: 15% or moreincrease over prior year.

Tactic 4: Media Outreach — position AUTM as the trustedauthority and advocate on all things knowledge transfer throughthought leadership and media outreach.Strategy 2D: Increase understanding and support of the role ofcontemporary technology transfer among senior universityadministrators, policy makers, and the general public.Metric: Implement media outreach plan by Q4 2017.red: not started; yellow: draft outreach plan; green: implementplan.

LeadershipCommittee/Task Force Chair: Laura Cima Salter, Cornell U




n/an/an/a

Members: Rebekah Kapfer, King Abdullah University of Science &Technology (KAUST)Clifford Michaels, Emory UniversityLuna Mukherjee, Biotechnology VentureRadhakrishnan Narayanan, University of Illinois, Urbana-ChampaignSuguna Rachakonda, Kent State University



Better World Project CommitteeAdvocacy and Public Policy CommitteeWebsite CommitteeAny committee requiring communication guidance and resources





Member Skills: At least two years of experience in technology transfer. Ability towork within deadlines and as a group. Active participation incommittee functions, ability to meet deadlines/commitments, teamplayer. Some committee members are needed to solicit forsponsorships.


Committee/TF Expectations: Committee Members are expected to: attend and participate in the monthly conference calls; attend and participate in any in-person meetings; devote 2-3 hours per month on committee tasks.




Appendix A


Lead Staff Liaison:




eGroup: Strategic Communications Committee


Appendix A

Budget

Expenses Management Fee AllocationExpenses TelephoneExpenses Marketing - General

Marketing - Bio Convention Expense 10,000Marketing - Media Tools 5,230

Expenses Marketing - Press Releases 1,000Expenses Marketing - Branding ImplementationExpenses Startup of Strategic Communication Program

Total Expense 16,230Net Income Strategic Comm. & Marketing (16,230)


Appendix B

Timeline

DEC Update committee charterJAN Monthly committee conference callFEB Monthly committee conference callMAR Attend in-person committee meeting at AUTM 2017 Annual MeetingMAR Attend in-person Communications Lunch at AUTM 2017 Annual MeetingQ1 2017 Implement social media content management & engagement strategyQ1 2017 Select vendor for AUTM rebranding and corporate identityAPR Monthly committee conference callMAY Monthly committee conference callJUN Monthly committee conference callJUN Exhibit at BIO 2017 International Convention in San DiegoQ2 Complete AUTM rebranding and corporate identityJUL Monthly committee conference callJUL Review Strategic Communications Committee budget for 2018AUG Monthly committee conference callSEP Monthly committee conference callQ3 2017 Begin rollout of AUTM rebranding and corporate identityQ3 2017 Streamline AUTM email communicationsOCT Monthly committee conference callNOV Monthly committee conference callDEC Monthly committee conference callDEC Update committee charterDEC Recruit new committee membersQ4 2017 Launch social media subcommitteeQ1 2018 Complete AUTM rebrandingH1 2018 Roll out branding guidelines, logo, etc.

2018 Charter Book


Website Committee

Website Committee Charter as of 11/2017 Marketing Communications Portfolio

WEBSITE COMMITTEE CHARTER

Committee/Task Force Name: Website Committee


Mission/Charge: This committee is responsible for ensuring AUTM's website isproviding the functionality needed to accomplish the association'sgoals. This includes day-to-day collection of feedback, planning,design and implementation of new content, features and systemsto keep the site current and relevant.

Specific Deliverables: Key deliverables include redeveloped AUTM websitewww.autm.net for internal audiences including integration of thecurrently independent www.autmvisitors.net and Better WorldReport sites to serve AUTM’s external audiences; regularreports/analytics on website activity; timely, relevant onlinecontent published on regular basis.


Tactics:



Tactic 1: Improve membership access to online tools andresources by monitoring and evaluating awareness and access toprograms.Strategy Supported: 1D Improve accessibility of resources.Metric: Gather periodic (e.g. monthly) web analytics data (“Data”)and publish periodic (e.g. quarterly) analytics summary reports(“Reports”) on website traffic. Gather, review and archive monthlyData on “key barometer” webpage links (final list pending) andpublish one summary Report per quarter; red: no Data archivedand no Reports published; yellow: archive monthly Data; green:archive monthly Data and publish quarterly Reports.

Tactic 2: Collaborate with communication staff to vet and publishcontent that improves awareness and understanding of the valueand impact of technology transfer.Strategy Supported: 2B Leverage relationships with stakeholdergroups to improve the understanding of the societal benefit andeconomic impact across the breadth of technology transferMetric: Increase number of online stories/postings by 15% overprior year.


red: 7% or less increase; yellow: 8% to 14%; green: 15% or moreincrease over prior year..

LeadershipCommittee/Task Force Chair: Pete Gonczlik, University at Albany, SUNY




n/an/an/a

Members: Christopher Alder, WigginTanushree Chatterji, University of HoustonRoi Eisenkot, University of WashingtonLinda Kesselring, Emory UniversityRadhakrishnan Narayanan, University of Illinois, Urbana-ChampaignDanny Padys, VHP global IPSamantha Preisser, University of Texas DallasKaren D Presley, NSAShyamala Rajagopalan, Texas A&M University System



Better World Project CommitteeGlobal Technology Portal (GTP) CommitteeAll committees requiring online presence or digital marketingsupport



Leadership: The Vice Chair will serve overlapping term with theChair. During the second year of service the Chair will mentortheir replacement.

Member Skills: At least two years of experience in technology transfer. Ability towork within deadlines and as a group. Active participation incommittee functions, ability to meet deadlines/commitments, teamplayer.



Committee/TF Expectations: Committee Members are expected to: attend and participate in the monthly conference calls; attend and participate in any in-person meetings; complete assigned website redevelopment tasks; contribute insights on improving site usability, design and

content devote 2-3 hours per month on committee tasks.

New Member Recruitment: 3-5 new members recruited annually (as needed) in earlyDecember to begin their term at the Annual Meeting inFebruary/March.


Budget: Revenue $45,000Expense $67,000Net Profit/Loss ($22,000)

Appendix A


Lead Staff Liaison:



Donald Rolfe, [email protected]

eGroup: Web Site Committee


Appendix A

Budget

Revenue Web Site Job Postings 45,000

Total Revenue 45,000

Goal:

Expenses Website Copies

Expenses Website Maintenance 25,000

Expenses Website Hosting 500

Expenses Depreciation Expense 25,000

Expenses Website Special Projects

Expenses Website Redesign

Expenses Website - Telephone

Expenses Website- Licensing 16,000

Expenses Website- Visitors Support 500

Expenses Website- Online Reporting & Analytics (setup)


Net Income Website (22,000)


Appendix B

Timeline

DEC Update committee charter

JAN Monthly committee conference call

FEB Monthly committee conference call

MAR Attend in-person committee meeting at AUTM 2017 Annual Meeting

MAR Attend in-person Communications Lunch at AUTM 2017 Annual Meeting

Q1 2017 Implement social media content management & engagement strategy

Q1 2017 Begin defining scope/budget for website update

APR Monthly committee conference call

MAY Monthly committee conference call

JUN Monthly committee conference call

JUL Monthly committee conference call

JUL Review Website Committee budget for 2018

AUG Monthly committee conference call

SEP Monthly committee conference call

OCT Monthly committee conference call

OCT Launch Website Redesign Project

NOV Monthly committee conference call

DEC Monthly committee conference call

DEC Update committee charter

DEC Recruit new committee members

Q4 2017 Delete www.autmvisitors.net site

Q1 2018 Complete Phase 1 – Information Architecture & Design

Q2 2018 Complete Phase 2 – Design and Layout

SEP Go live with redesigned website

2018 Charter Book

Meeting Development:

Annual Meeting Planning Committee

Annual Meeting Planning Committee Charter as of 07/2017 Meeting Development Portfolio

ANNUAL MEETING PLANNING COMMITTEE CHARTER

Committee/Task Force Name: Annual Meeting Planning Committee


Mission/Charge: This committee is responsible for planning the annual meeting.Responsibilities include site selection, site visit, programdevelopment, sponsorship, etc. Program development is the mosttime intensive activity as choosing the agenda, securingmoderators and speakers and helping to develop the content ofthe session are all involved for members of this committee.

Specific Deliverables: Programming Content for Annual Meeting including Plenaries,Sessions, Special Interest Groups as well as Networking events


Tactics:

Strategic Plan Goals and Strategies supported:Goal 1: Empower Membership (Strategies 1A - 1D)Goal 2: Promote the Value Across the Breadth of TechnologyTransfer (Strategy 2A, 2B & 2E)Goal 4: Grow and Diversify (Strategy 4A)

Tactic 1: Develop and implement certification enabling sessions(e.g. CEUs and PDUs for Lean Six Sigma or making some of theadministrative courses eligible for CFP or CFA CE credits) at the2019 Annual Meeting.This Tactic is designed to boost attendance by offering more CEopportunities for professionals who are not seeking CLP or CLEcredits.Strategy 1A: Develop a structured professional development planto ensure high-quality education for life-long learning

Metric: Additional CE courses offered at Annual meetings Green = >3 new CE enabling sessions (CFP, CFA,

LSSBB etc.) Yellow = 2 new CE enabling sessions Red = <1 new CE enabling sessions

Strategy Supported: 1A – 1D & 2E

Tactic 2: Convert Partnering Forum company attendees to firsttime Annual Meeting attendees.This tactic is designed to engage with and grow the number ofnon-academic partners attending the Annual Meeting. We will dothis by recruiting new company entities to attend the AnnualMeeting. Specifically, we will focus on attracting past PartneringForum company attendees (who have not attended the AUTMAnnual Meeting in the past) to the Annual Meeting

Metric: Number of past Partnering Forum companies attendingthe Annual Meeting for the first time:


Green = 5 or more Partnering Forum companiesattending the Annual Meeting for the first time.

Yellow = 2-5 Partnering Forum companies attending theAnnual Meeting for the first time.

Red = 1 or less Partnering Forum companies attendingthe Annual Meeting for the first time.

Strategy Supported: 2B & 3A

Tactic 2A: Encourage more companies and non-academicattendees to the AUTM Annual Meeting by publicizing AUTM asTHE place to meet and do business with academia on innovationsand technologies.This tactic is designed to supplement Tactic 2 to engage with andgrow the number of non-academic partners attending the AnnualMeeting. We will do this by recruiting new company entities toattend the Annual Meeting by leveraging the presence of AUTMand AUTM members and leadership at other conferences (BIO,LES, JP Morgan, Advamed, etc.) to publicize the AUTM AnnualMeeting as the meeting where the world’s Academic Institutionsgather to commercialize their technologies. Specifically, we willfocus on recruiting past Partnering Forum company attendees (tospread the word amongst their peers about the Partnering Forumand the Annual Meeting)

Metric: Number of new Partnering Forum companies attending forthe first time:

Green = 3 or more new Partnering Forum companiesalso attending the Annual Meeting for the first time.

Yellow = 2 new Partnering Forum companies alsoattending the Annual Meeting for the first time.

Red = 1 or less Partnering Forum companies alsoattending the Annual Meeting for the first time.

Strategy Supported: 2A & 2B

Tactic 3: Promote and expand the use of AUTM Connect.This Tactic is designed to increase partnering opportunities foracademic members to interact and partner with industryrepresentatives.For this tactic, we might want to consider enabling users toschedule meetings at exhibitor booths and other designated areaswithin the conference hotel where we would desire more foottraffic (e.g. meet by a sponsor’s information table or poster).

Metric: Change in number of meetings confirmed through AUTMConnect:

Green = 3% or more increase in meetings confirmedusing AUTM Connect.

Yellow = 0-3% increase in meetings confirmed usingAUTM Connect.


Red = Decrease in meetings confirmed using AUTMConnect

Strategy Supported: 4A

Tactic 4: Provide high quality educational and networkingsessions at the Annual Meeting.This Tactic was developed to continue to provide our Memberswith excellent content at our flagship event.

Metric: Post-meeting Feedback of overall Annual Meeting Green = >80% Met or Exceeded Expectations of overall

Annual Meeting Yellow = 60-80% Met or Exceeded Expectations of

overall Annual Meeting Red = <60% Met or Exceeded Expectations of overall

Annual MeetingStrategy Supported: 1A & 1B

Tactic 5: Expand high quality educational and networkingsessions at the Annual Meeting in areas that are allied to TechTransfer and provide a platform to allied professionals (such asdonor development professionals, tech scouting and technologybusiness development professionals).This Tactic was developed to continue to provide our Memberswith excellent content at our flagship event.

Metric: Post-meeting Feedback of overall Annual Meeting Green = At least 3 new sessions added while maintaining

>80% Met or Exceeded Expectations of overall AnnualMeeting

Yellow = At least 1 new session added while maintaining60-80% Met or Exceeded Expectations of overall AnnualMeeting

Red = No new sessions added and <60% Met orExceeded Expectations of overall Annual Meeting

Strategy Supported: 1A, 1B, 4A and 4B

LeadershipCommittee/Task Force Chair: Stephen Snider -- Chair

Vice Chair (if applicable): Hassan Naqvi -- Program ChairAnna Soloweij -- Incoming Program Chair



Patrick Reed– Sponsorshipn/aBetsy Merrick – Site Chair

Members: Cory G Acuff, University of GeorgiaJordana Armstrong, Innovate Calgary


Lina Axanova, University of PennsylvaniaSadhana Chitale, New York UniversityJoonhyung Cho, University of North CarolinaRebecca Freedman, Johns HopkinsLinda Kesselring, Emory UniversityPavel Khrimian, MedImmuneJenna Mathney, Dana Farber Cancer InstituteAlla McCoy, University of MarylandBrian Phillips, Seattle Children’s Research InstituteSuguna Rachakonda, Cleveland Clinic InnovationsMarie-Christine Reames, Children’s Healthcare of AtlantaKyle Siegal, Skysong Innovations (ASU)Leslie M. Smith, Pennington Biomedical Research CtrMike Villalobos, Vanderbilt


Stephen Snider and Hassan Naqvi – Plenary/Fireside ChatMike Villalobos, Lina Axanova, and Jordana Armstrong – First-time Attendee Briefing and ReceptionCory Acuff and Brian Phillips – Pitch & PlayPavel Khrimian, Suguna Rachakonda, and Alla McCoy – Industry& Academia: Connect & CollaboratePatrick Reed, Kyle Siegal, and Joonhyung Cho – SponsorshipSadhana Chitale -- SIGsBetsy Merrick – Site ChairAnna Soloweij – Career Development Forum


Finance CommitteeMembership PortfolioProfessional Development Portfolio

Number of Members: Currently 20 members. Typically between 20-22 members.

Terms: Committee members will have a two year term, then either rotateoff the committee or become a subcommittee chair or be in theprocess of being groomed for a leadership position. Members whoare going to assume leadership positions can enter the leadershiptrack after two consecutive years of service on the committee.Members being groomed for leadership will serve in a Leadposition (as defined above) following their third year.

Leadership: Chair and Vice Chair will serve two-year overlappingterms. During the second year of service the Chair will mentortheir replacement.



Type of Meetings: Monthly teleconferences and two in-person meetings. One at theAnnual Meeting and the second in Chicago in April/May

Committee/TF Expectations: Committee Members are expected to: attend and participate in each of the monthly conference

calls; attend and participate in any in-person meetings; provide one-page summary of suggestions for improvement

for the Committee; devote 2-3 hours per month on this Committee’s activities



Budget: Revenue 1,970,315Expense 1,103,115Net Profit/Loss 867,200

Appendix A


Lead Staff Liaison:


Sheila Lee [email protected]

Madh Carson [email protected] Freyn, [email protected] Gunderson [email protected] Kubinski [email protected] Rich [email protected] Stark [email protected] Susalka [email protected]

eGroup: Annual Meeting Program Planning Committee


Appendix A

Budget

Account Type Description 2018 BudgetRevenue Advertising 0Revenue Member 1,142,400Revenue Cancellation Fee 2,000Revenue Nonmember 313,200Revenue Student 12,250Revenue Exhibits/Displays 134,550Revenue One Day 19,800Revenue Accompanying Person 3,000Revenue Exhibit Hall Only 14,700Revenue Wine Tasting 0Revenue Content Capture 600Revenue Registration Invoice Fee 200Revenue CLE Fees 19,000Revenue Social Event - Banquet 0Revenue Texas Hold'em Poker 0Revenue Sponsorships - Annual Meeting 252,000Revenue Contingency Revenues 0Revenue Hotel Rebate 42,000Revenue Simulcasting 12,500

DMC Trip 0Spinning Class 990Yoga 1,125Total Revenue 1,970,315

Expenses Management Fee Allocation - Annual Meeting 0Expenses Registration Services/Temporary Personnel 6,600Expenses Cancellation Insurance 6,500Expenses General Printing/Copying 3,000Expenses Speaker Handout Copies 300Expenses Supplies/Office Expense 225Expenses Datesaver/Early Announcement Brochure 4,081Expenses Attendee Items 17,000Expenses Badges/Holders/Ribbons 5,500Expenses Signage 23,000Expenses Bank/Credit Card Fees 46,000Expenses Technology Access Fee Allocation 0Expenses Web Site Activity 3,000Expenses Mobile Version of AM Website 2,570Expenses Telephone - General 325Expenses Onsite Telephone/Credit Card Lines 5,540Expenses Conference Logo/Theme Design 2,500Expenses Postage - General 6,000Expenses Entertainment/Band 1,200Expenses Security 5,200Expenses Content Capture 55,000Expenses Marketing/Lists/Ads 1,000Expenses Photographer 3,780Expenses Audio Visual 133,574Expenses Partnering Software 34,000


Expenses Music Licensing 440Expenses Staff Travel/Expense 13,000Expenses Speaker Honorariums 40,000Expenses Awards/Gifts 2,000Expenses Happy Hour for Networking Fair 21,000Expenses CLE 2,900Expenses Call for Presentations 750Expenses Collateral Materials 675Expenses Final Program 15,000Expenses Preliminary Program 1,100Expenses Speaker Resource Center 0Expenses Exhibitor Lead Retrieval Program 9,500Expenses Exhibit Hall 24,600Expenses Exhibit Promotion/Administration 810Expenses Sponsor Solicitation & Benefits Expense 1,500Expenses Hospitality Suites 20,000Expenses Venture Forum 14,000Expenses Hotel Gratuities 5,000Expenses Committee Meeting/Expense 13,000Expenses Contingency Conference Expense 0Expenses Contingency Food & Beverage 3,000Expenses Meals/Receptions 0Expenses Continental Breakfasts 108,805Expenses Closing Banquet 32,000Expenses Lunches 146,970Expenses Canadian Reception 2,100Expenses Breaks 40,270Expenses Opening Reception 123,000Expenses International Reception 32,000Expenses Wednesday Meet & Greet/Welcome Lounge 6,500Expenses Wine Tasting Event 0Expenses Internet Stations 0Expenses Onsite Wireless Access 10,000Expenses Simulcasting 7,000Expenses Fireside Chat 1,000Expenses Industry Roundtable 3,000Expenses Texas Hold'em Tournament 0Expenses DMC Trip 0Expenses Spinning Class 900Expenses Yoga 900Expenses Site Inspection Meetings 4,500Expense Transportation (Attendee Buses) 30,000

Total Expense 1,103,115Net Income Department 867,200

2018 Charter Book


Canadian Region Meeting Committee

Canadian Meeting Committee Charter as of 07/2017 Meeting Development Portfolio

CANADIAN MEETING COMMITTEE CHARTER

Committee/Task Force Name: Canadian Meeting Planning Committee


Mission/Charge: This committee is responsible for planning the Canadian Meetingprogram.

Specific Deliverables: Hold monthly conference call Select meeting location from submitted proposals Develop program and full content Secure program moderators and speakers Recruit sponsors in cooperation with the AUTM Sponsorship

Manager


Tactics:

Strategic Plan Goals and Strategies supported:

Goal 1: Empower MembershipStrategy 1A: Develop and provide resources and support for everycareer stage, across all institution sizes and types, with a diversityof subject matter

Tactic: Deliver Canadian-specific programming applicable to awide array of Canadian membersMetric: % of sessions with tailored content

Green = >20% sessions with Canadian-specific content Yellow = >15% sessions with content relevant to small

institutions, colleges and polytechnics Red = <15% sessions with Canadian-specific content

Goal 1: Empower MembershipTactic: Increase attendance by 10%Metric: Increase attendance

Green = >10% increase in registration Yellow = >5% increase in registration Red = < 0% increase in registration

Strategy 1B: Create, grow and cultivate AUTM’s Body ofKnowledge

Goal 2: Promote the Value Across the Breadth of TechnologyTransferTactic: Involve policy-makers and senior university administratorsas presenters and attendeesMetric: number of policy-makers or senior administratorspresenting or attending

Green = >7 participants Yellow = 5-7 participants Red = <5 participants


Strategy 2D: Increase understanding and support of the role ofcontemporary technology transfer among senior universityadministrators, policy makers, and the general public.

Goal 4: Grow and DiversifyTactic: Recruit industry participants as speakers and participantsMetric: number of industry participants presenting or attending

Green = >4 participants Yellow = 3-4 participants Red = <3 participants

Strategy 4A: Engage with industry to add value to Goals 1, 2 & 3

LeadershipCommittee/Task Force Chair: Mark Weber, McGill University




n/an/an/a

Members: Ken Porter, Innovate CalgaryDarren Fast, U of ManitobaChris Mathis, Springboard AtlanticMike Szarka, University of Waterloo


Sponsorship Task ForceSite/Liaison CommitteeMarketing CommitteeProgram Committee

Other Committees/TFs withwhich this group interacts: Canadian Region (Intl Portfolio)

Number of Members: Currently 4; Varies, but approximately 5-10

Terms: Committee members will normally have a two year term and bestaggered for continuity.

Member Skills: At least one year of experience in technology transfer. Activeparticipation in committee functions (some regions require oneface-to-face meeting each year), ability to meet deadlines/commitments, comfort with working remotely with a team,willingness to solicit sponsors.

Type of Meetings: Conference calls.

Committee/TF Expectations: Committee Members are expected to: participate in monthly conference calls; provide written suggestions for improvement;


devote 2-3 hours on average per month on thisSubcommittee’s activities

New Member Recruitment: 3-5 new members recruited annually in early September


n/a

Budget: Revenue Range $85,625Expense Range $59,400Net Profit/Loss $26,225

Appendix A

Timeline: Appendix B (TBD)

Lead Staff Liaison:


Sandra Elery, [email protected] Development Coordinator

Barbara Gunderson - [email protected] Development Manager

eGroup: n/a


Appendix A

Budget

Account Type Description 2018 BudgetRevenue Canadian Region - Registrations 70,625Revenue Canadian Region - Sponsorships 15,000


Expense Canadian Region Sponsor Solicitation 800Expenses Canadian - Layout/Printing/Copies 1,200Expenses Canadian - Supplies 200Expenses Canadian - Bank Fees 1,500Expenses Canadian - Postage/Shipping/Distribution 1,000Expenses Canadian - Promotion/Marketing/Web 500Expenses Canadian - A/V Rental 9,000Expenses Canadian - Meals/Breaks/Receptions 40,000Expenses Canadian - Officer Travel 1,200Expenses Canadian - Staff Travel 1,200Expenses Canadian - Speaker Fees/Expenses 500Expenses Canadian - Committee Expenses 1,500Expenses Canadian - Contingency 800

Total Expense 59,400Net Income Department 26,225

2018 Charter Book


Central Region Meeting Committee

Central Region Planning Committee Charter as of 07/2017 Meeting Development Portfolio

CENTRAL REGION PLANNING COMMITTEE CHARTER

Committee/Task Force Name: Central Region Planning Committee


Mission/Charge: This committee is responsible for developing and substantiallyexecuting the central regional meeting program.Program development includes choosing the agenda, securingmoderators and speakers and helping to develop the content ofthe sessions. The Committee works in cooperation with the AUTMSponsorship Manager to acquire sponsorship support of thecentral region meeting.

Specific Deliverables: Committee members participate in a conference call monthly. Select meeting location from submitted proposals Program development and full content Secure program moderators and speakers Recruit sponsorship Working alongside AUTM staff, execute the Central Region

Program

Relevance to Strategic PlanGoals

Tactics:


Strategy 1B: Create, grow and cultivate AUTM’s Body ofKnowledge

Tactic: Deliver innovative programming with a minimum of 20%of sessions having new content.Metric: % of sessions with new content

Green = 20% or more Yellow = 10% - 20% Red = 5% or less

Goal 4: Grow and Diversify: AUTM will remain relevant andsustainable.Strategy 4A: Engage with industry to add value to Goals 1, 2 & 3.

Tactic: Use innovative mechanisms to engage more with industryand increase industry attendance by at least 3%Metric: % of increased industry attendance

Green = 3% or more Yellow = 2% or more Red = Less than 2%

LeadershipCommittee/Task Force Chair: Sean Solberg, Davis Brown Law Firm


Program Co-Chairs Mark W. Staudt, Ph.D., Wisconsin Alumni Research Foundation

Site Chair: Angela Parsons, Ph.D., Fish & Richardson P

Members: Jean C. Baker, Ph.D., Quarles & Brady LLPGwendolyn Humphreys, Northwestern UniversityTom Hutton, University of MinnesotaChase Kasper, University of Southern MississippiDavid McClure, Texas Tech UniversityMichael F. Moore, University of North DakotaJeffrey Myers, Michigan State UniversityJeffrey D. Peterson, MichaelBestEagle Robinson, J.D., Norton Rose FulbrightKerri Smith, Rice UniversityCharles Valauskas, Valauskas Corder / Linda KowanoTamara Wilgers, University of Missouri–St. Louis


Executive Group (Sean Solberg, Tamara Wilgers, Chase Kasper,Michael Moore); Sponsorship Task Force; Site/LiaisonCommittee; Marketing Committee; Program Committee


Other region meeting committees, Membership Committee,Mentorship Committee

Number of Members: Currently 15; Varies, but approximately 15-20 (60% academictechnology transfer, 40% industry and service providers)

Terms: Committee Member: 3 years. Depending on the current makeupof the committee and the interest of the committee member, theCRM Chair may extend the term of service.

Committee Leadership Track: 4+ years. Members who are goingto assume leadership positions serve at least 1 year as amember, 1 year as a member with leadership mentoring, 1 yearas Program Chair/Co-Chair, and 1+ years as Chair. Leadershipterms should not exceed 6 years.

Executive Group: A small group of 5-7 members (including thecurrent Chair, program Chairs, and a sponsor representative) withleadership experience or more than 3 years’ service on thecommittee will serve to maintain continuity of quality and advisethe Chair on overarching committee matters.

Member Skills: Reasonable experience in technology transfer from a University ornon-profit perspective and/or industry and service providers.Ability to work within deadlines and as a group. Activeparticipation in committee functions (some regions require oneface-to-face meeting each year), ability to meet deadlines/commitments, team player, some committee members areneeded to solicit for sponsorships.


Type of Meetings: Conference calls and at least one in-person meeting at the AnnualMeeting.

Committee/TF Expectations: Committee Members are expected to: attend and participate in monthly conference calls; attend and participate in any in-person meetings; provide one-page summary of suggestions for improvement; devote 2-3 hours per month on this Subcommittee’s activities

New Member Recruitment: New members recruited annually to begin their term at the AnnualMeeting in February/March.


Budget: Revenue Target: $194,200Expenses Estimate: $111,685Net Profit/Loss Target: $82,515

Appendix A


Lead Staff Liaison:


Becky Gilbert – [email protected] Development Administrator


eGroup: Central Region Meeting Committee


Appendix A

Budget

Description 2018 BudgetCentral Region - Registrations 99,200Central Region - Sponsorship 95,000Central Region - Hotel Commission


Central - Management Fee Allocation 0Central - Layout/Printing/Copies 3,940Central - Supplies 300Central - Credit Card Fees 3,500Central - Postage/Shipping/Distribution 500Central - Promotion/Marketing/Web 1,500Central - A/V Rental 15,000Central - Data Management Service 0Central - Meals/Breaks/Receptions 69,000Central Add-On - Meals/Breaks 2,750Central - Officer Travel 1,200Central - Staff Travel 1,200Central - Room Rental 0Central - Speaker Fees/Expenses 500Central - Committee Expenses 11,000Central - Contingency 1,295AUTM Connect 0Total Expense 111,685Net Income Department 82,515


Appendix B

TimelineCentral Region MeetingMeeting Date: 20xxTimeline

HotelCity/State USA

Responsible ITEM Begin Date DeadlineCommittee Committee Provides HQ with Title and Description of MeetingHQ - Barb HQ Creates Meeting IDHQ- Lauren Travel Info posted onlineHQ - Barb Committee provides time slot for AUTM President to speak (10-15mins)HQ - Barb Schedule at a Glance Posted OnlineCommittee Committee Provides Speakers and Session Descriptions to HQHQ - Becky Moderator Release Forms and Speaker Information SentHQ - Barb HQ Formats First Draft of Full Preliminary ProgramVP/Chair VP/Chairs Review First Draft of ProgramHQ - Madh Sponsor Deadline for Preliminary ProgramHQ - Barb HQ Creates Final Draft of Preliminary ProgramVP/Chair VP/Chair Approve Final Draft of Preliminary ProgramHQ - Barb Preliminary Program Posted OnlineHQ - Lauren Registration setup and testingHQ - Lauren Registration opensHQ - Becky Speaker Release Forms Due to HQHQ - Barb Announce Scholarship Opportunity (if available)HQ - Barb HQ Formats First Draft of Final ProgramVP/Chair VP/Chair Reviews First Draft of Final ProgramHQ - Madh Sponsor Deadline for Final Program and SignsHQ - Barb HQ Formats Final Draft of Final ProgramHQ - Lauren Early Bird Discount EndsVP/Chair VP/Chair Approve Final Draft of Final ProgramHQ - Barb HQ Finalizes the Final ProgramHQ - Becky Speaker/Moderator Bios and PowerPoints due to HQHQ - Lauren Advance Registration Discount EndsHQ - Barb HQ Formats Speaker Bios and Converts PowerPointsHQ - Barb HQ Posts PowerPoints, Roster and Bios Online (Announce to attendees)HQ - Barb Final Program Goes to PrinterHQ - Lauren Ship DateHQ Shipment Arrives at HotelHQ CRM Evaluations

2018 Charter Book


Eastern Region Meeting Committee

Eastern Region Meeting Committee Charter as of 07/2017 Meeting Development Portfolio

EASTERN REGION MEETING COMMITTEE CHARTER

Committee/Task Force Name: Eastern Region Meeting Committee


Mission/Charge: This committee is responsible for developing the Eastern regionalmeeting program. Program development includes choosing theagenda, securing moderators and speakers and helping todevelop the content of the sessions (descriptions and learningobjectives). The Committee works in cooperation with the AUTMSponsorship Manager to acquire sponsorship support of theEastern region meeting.

Specific Deliverables: Hold monthly conference callSelect meeting location from submitted proposalsDevelop program and full contentSecure program moderators and speakersRecruit sponsors in cooperation with the AUTM SponsorshipManager


Tactics:

Strategic Plan Goals and Strategies supported:Goal 1: Empowered Membership: AUTM membership will havethe knowledge, tools, connections, and training they need to besuccessful

Tactic: Create and execute at least 3 non-patent related coursesfor the curriculumMetric: % of sessions with new content

Green = >3 non-patent related sessions Yellow = >2 non-patent related sessions Red = <1 non-patent related sessions

Strategy 1A &1B

Goal 4: Grow and Diversity: AUTM will remain relevant andsustainable

Tactic: Attract at least 15 companies to the 2018 ERM with 10participating in the Industry Forum.Metric: # of companies participating in the industry forum

Green = >10 non-patent related sessions Yellow = >7 non-patent related sessions Red = <7 non-patent related sessions

Strategy 4A.

Tactic: Exceed registration revenue for the event by about 7% ascompared to the last ERM held in the DC/Baltimore Metro area.Metric: percentage increase in registration revenue

Green = > 7% registration revenue increase Yellow = > 4% registration revenue increase


Red = < 3% registration revenue increaseStrategy 4C

LeadershipCommittee/Task Force Chair: Richard Swatloski, Ph.D., CLP, University of Alabama




n/an/an/a

Members: Robert Benson, Ph.D., South Shaker AssociatesWesley Blakeslee, Blakeslee LLC. Consulting and LegalTamara Connelly, Merck Sharp & Dohme CorpClaire Driscoll, National Institutes of Health (NIH)Emma, Fernandez, University of Puerto RicoFrances GalvinJaideep (Joy) Goswami, University of DelawareLee Heiman, Intellectual Property ConsultingCatherine Innes, North Carolina State UniversityBurnley Jaklevic, University of Massachusetts AmherstLouis Judge, North Carolina A&T State UniversityYatin Karpe, Lehigh UniversityRob Lindberg, North Carolina Biottechnology CenterJoseph Murphy, Caesar Rivise Bernstein Cohen & Pokotilow LtdDomingos Silva, Saul Ewing LLPJanet Smart, Proteostasis Therapeutics, IncChristopher Yochim, Easy Rider Stable Relationships



Other Committees/TFs withwhich this group interacts: Other region meeting committees

Number of Members: Currently 18; Varies, but approximately 15 - 20

Terms: Committee members will have a three year term. Membersdesiring a leadership position will be mentored during the thirdyear on the committee, and will assume a leadership position intheir fourth year.

Member Skills: At least one year of experience in technology transfer. Activeparticipation in committee functions (some regions require oneface-to-face meeting each year), ability to meet deadlines/commitments, comfort with working remotely with a team,willingness to solicit sponsors.


Type of Meetings: Conference calls and at least one in-person AUTM meeting,preferably the Annual Meeting.

Committee/TF Expectations: Committee Members are expected to: participate in monthly conference calls; participate in any in-person meetings; provide written suggestions for improvements devote 2-3 hours on average per month on this

Subcommittee’s activities




Appendix A

Timeline: Appendix B (TBD)

Lead Staff Liaison:


Becky Gilbert –[email protected] Development Administrator


eGroup: Eastern Region Meeting Committee


Appendix A

Budget

AccountType


Revenue Eastern Region - Registrations 85,225Revenue Eastern Region - Sponsorship 60,000

Eastern Region - Contingency RevenueTotal Revenue 145,225

Expenses Eastern - Management Fee Allocation 0Expenses Eastern - Layout/Printing/Copies 3,506Expenses Eastern - Supplies 125Expenses Eastern - Credit Card Fees 3,000Expenses Eastern - Postage/Shipping/Distribution 300Expenses Eastern - Promotion/Marketing/Web 1,000Expenses Eastern - A/V Rental 9,000Expenses Eastern - Meals/Breaks/Receptions 67,600Expense AUTM Connect 0Expenses Eastern - Officer Travel 1,000Expenses Eastern - Staff Travel 2,000Expenses Eastern - Speaker Fees/Expenses 1,000Expenses Eastern - Gifts 0Expenses Eastern - CLE Expenses 475Expenses Eastern - Committee Expenses 5,000Expenses Eastern - Contingency 250


2018 Charter Book


Industry Partnering Forum Committee

Industry Partnering Forum Committee Charter as of 07/2017 Meeting Development Portfolio

INDUSTRY PARTNERING FORUM COMMITTEE CHARTER

Committee/Task Force Name: Industry Partnering Forum Committee


Mission/Charge: This committee is responsible for recruiting and approving theindustry partnering forum events. The committee choosesorganizations to host two-four events per year chosen fromresponses to an RFP. The committee also provides assistance tothe host organizations of each partnering forum event incontacting potential attendees, setting the agenda and otherlogistics for the meetings.

Specific Deliverables: List of 2-4 locations for an industry partnering forum meeting eachyear.


Tactics:

Strategic Plan Goals and Strategies supported:Goal 4: Grow and Diversify: AUTM will remain relevant andsustainable.

Tactic 1: Hold 2-4 partnering forums on targeted technologysectors, with at least 50 attendees.Metrics:Green: 3-4 eventsYellow: 1-2 eventsRed: 0 eventsStrategy 4A: Engage with industry to add value to Goals 1, 2 & 3.

Tactic 2: Positive revenue generationMetrics:Green: $4,000 or more per event in net revenueYellow: $0-$3,000 per event in net revenueRed: Net loss for the yearStrategy 4C – Broaden AUTM’s sources of revenue to ensure astrong and stable organization.

Tactic 3: Ensure industry attendance Green = < 2:1 University:Company attendance ratio Yellow = 2:1 to 4:1 University:Company attendance ratio Red = > 4:1 University:Company attendance ratio

(Third party vendors would be excluded from this metric)Strategy 4A: Engage with industry to add value to Goals 1, 2 & 3.

LeadershipCommittee/Task Force Chair: Brian Wright, Auburn University

Joined September, 2015





n/an/an/a

Members: Terry Bray, Georgia Tech Research FoundationJoined May 2014

Bret Ford, Kansas State University Research FoundationJoined September, 2015

Syed Kashif Haque (fmr Wayne State University)Joined April, 2016

Stephen Snider, University of ToledoJoined April, 2013


Separate planning committees will be formed for each industrypartnering forum meeting, as appropriate


Number of Members: Currently 5; Varies – usually 6-8

Terms: Committee members will have a three year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee. 2-4 membersshould be rotated off each year. The planning committees will bespecific for the individual meetings and serve only until themeeting occurs.Leadership: Chair will serve three-year term. During the third yearof service the Chair will mentor their replacement.

Member Skills: Experience in technology transfer with preferably someexperience interacting with industry through contract, networkingevents, and/or marketing. Experience with a past partneringforum, as an attendee or deeper participation, is preferred. Abilityto work within deadlines and as a group. Active participation incommittee functions, ability to meet deadlines/commitments, teamplayer, some committee members are needed to solicit forsponsorship and attendees to the individual meetings.

Type of Meetings: Weekly teleconferences as needed

Committee/TF Expectations: Committee Members are expected to: participate regularly in the weekly teleconferences; recruit and review submitted proposals advise host schools and individual forum planning

committees on best practices devote 2-3 hours per month on this Subcommittee’s activities


New Member Recruitment: 2-3 new members recruited annually


Budget: Revenue $52,500Expenses $40,435Net Loss/Profit $12,065Appendix A


Lead Staff Liaison:


Barbara Gunderson, Professional Development Manager

TBD

eGroup: Partnering Forum


Appendix A

Budget

AccountType


Revenue Registrations 30,000Revenue Sponsorship 22,500

Hotel CommissionTotal Revenue 52,500

Expenses Micro-meetings Management Fee Allocation 0Expenses Layout/Print/Copy 4,050Expenses Supplies 0Expenses Bank Fees 1,535Expenses Postage/Ship 900Expenses Promotion/Marketing/Web 300Expenses AV Rental 4,500Expenses Meals/Break/Reception 20,000Expenses Officer Travel 0Expenses Staff Travel 3,300Expenses Room Rental 4,500Expenses Speaker Fees/Expenses 750Expenses Committee Expenses 300Expenses Contingency 300



Appendix B

Timeline

Timeline for Meeting Development:To have a successful meeting, preparation well in advance of the meeting date is important. The followingis a recommended timeline for completion of various tasks in setting up an Industry Partnering Forumevent:

Twelve to eight months out: Submit your proposal to AUTM a minimum of 8 months prior to yourdesired meeting date.Eight months out: Select hotel and meeting site; finalize committee members; send save-the-date announcementsSix months out: Marketing flyers prepared and initial list of technologies compiled; initial invitessent to potential attendees; potential sponsors identified; begin planning program content andagendaFive – three months out: Sponsors committed; reminders regarding the event sent periodically topotentially attendees; committee members registered for the meeting; initial list of technologiesposted on the event website; identify welcome/keynote speaker if part of agenda; finalize programagendaTwo months out: At least 25 attendees committed; finalize commitments for panel membersOne month out: Schedule ready for printer; finalize content for panel sessions

2018 Charter Book


Western Region Meeting Committee

Western Region Meeting Committee Charter as of 07/2017 Meeting Development Portfolio

WESTERN REGION MEETING COMMITTEE CHARTER

Committee/Task Force Name: Western Region Planning Committee


Mission/Charge: This committee is responsible for organizing and implementing theannual AUTM Western Region Meeting.

Specific Deliverables: Hold monthly conference call Select meeting location Develop program, full content and professional development

opportunities Secure program moderators and speakers Recruit sponsors in cooperation with the AUTM Sponsorship

Manager


Tactics:

Strategic Plan Goals and Strategies supported:Goal 1: Empower MembershipStrategy 1C: Deliberately evolve AUTM products, tools, andservices to ensure relevance to members and stakeholders.Tactic: Implement processes described in this charter (committeemember recruitment, training/mentoring, subcommittee formation)to empower committee members to efficiently and effectively planfuture Western Region Meetings. Compare notes with ERM andCRM committees to determine best practices.Metric: Expectations and responsibilities of committee membersclearly defined. WRM subcommittees defined and established.Committee members’ roles and terms documented.

Goal 3: AdvocateStrategy 3D: Collaborate with organizations focusing on sharedissues.Tactic: Include in meeting agenda panels coordinated with relatedprofessional organizations (e.g., LES, NACRO)Metric: At least one session in each meeting conducted inpartnership with another professional organization

Goal 4: Grow and DiversifyStrategy 4A: Engage with industry to add value to Goals 1, 2 & 3Tactic: Explicitly dedicate at least a half day’s worth of themeeting agenda to interactions with industry.Metric: At least one half day on agenda dedicated to industrypanels or similar sessions.


Hannah Carbone, PhD, CaltechSteve Barone, PhD, JD, Lathrop & GageJennifer Lee, PhD, PNNL





n/an/an/a

Members: Zeinab Abouissa, WSUJustin Anderson, WARFRyan Buckmaster, U of WashingtonBolong Cao, Benaroya Research InstituteChu Chang, StanfordYing-Li Chen, UCSFSaunders Ching, PhD, UCSFBeth Etscheid, PhD, WRFSean Flanigan, BA, LLB, NUSRakhi Gibbons, U of ArizonaDoug Hockstad, University of ArizonaRay Hoemsen, PEng, Red River CollegeJoe Janda, MA, MBA, Portland StateSarah Jane Lee, MBA, BC Cancer InstituteCharlie Lewis, ASULing Loerchner, MS, MBA, U of WaterlooOliver Losón, PhD, CaltechAndrew Maas, JD, MS, Louisiana State University & A&M CollegeKelly Markevich, Innovate CalgaryAndrea Pesce, UCSCDan Polonenko, GowlingsKen Porter, PhD, Innovate CalgaryBrendan Rauw, OHSUReza Razavi, PhD, CaltechKandis Stubblefield, StanfordWilliam Vaughan, PhD, Colorado School of MinesBrianna Wartman, Innovate CalgaryMary Jane Wolf, Stanford



Other Committees/TFs withwhich this group interacts: Other region meeting committees

Number of Members: Currently 31; Varies, but approximately 15 - 20

Terms: Committee members will have a three year term. Membersdesiring a leadership position will be mentored during the thirdyear on the committee, and will assume a leadership position intheir fourth year.

Member Skills: At least one year of experience in technology transfer. Activeparticipation in committee functions (some regions require oneface-to-face meeting each year), ability to meet


deadlines/commitments, comfort with working remotely with ateam, willingness to solicit sponsors.

Type of Meetings: Conference calls and at least one in-person AUTM meeting,preferably the Annual Meeting.

Committee/TF Expectations: Committee Members are expected to: participate in monthly conference calls; participate in any in-person meetings; provide written suggestions for improvement; devote 2-3 hours on avg per month on committee’s activities



Budget: Revenue $110,700Expense $60,935Net Profit/Loss $49,765

Appendix A


Lead Staff Liaison:


Sandra Elery - [email protected] Development Manager


eGroup: Western Region Meeting Committee


Appendix A

Budget

AccountType


Revenue Western Region - Registrations 65,700Revenue Western Region - Sponsorships 45,000Revenue Western Region - Contingency Revenue 0


Expenses Western - Management Fee Allocation 0Expense Western Region Sponsor Solicitation 0Expenses Western - Layout/Printing/Copies 2,658Expenses Western - Supplies 100

Expenses Western - Bank Fees 2,112Expenses Western - Postage/Shipping/Distribution 600Expenses Western - Promotion/Marketing/Web 990Expenses Western - A/V Rental 8,000Expenses Western - Data Mgt Services 0Expenses Western - Meals/Breaks/Receptions 36,900Expenses Western - Officer Travel 1,500Expenses Western - Staff Travel 1,500Expenses Western - Speaker Fees/Expenses 1,000

Western Region Sponsor SolicitationExpenses Western - Committee Expenses 5,000Expenses Western - Contingency 575


2018 Charter Book

Membership:

Developing Economies Scholarship Committee

New Technology Transfer Professionals from Developing Economics Committee Charter as of 11/2017Membership Portfolio

NEW TECHNOLOGY TRANSFER PROFESSIONALS FROM DEVELOPING ECONOMIESCOMMITTEE CHARTER

Committee/Task Force Name: New Technology Transfer Professionalsfrom Developing Economies Committee


Mission/Charge: The New Technology Transfer Professionals from DevelopingEconomies Scholarship (Developing Economies Scholarship) isan annual scholarship program supporting educationalopportunities for early career technology transfer professionalsfrom countries building tech transfer infrastructures. Thescholarship’s goal is to foster educational opportunities forindividuals who might not otherwise be able attend AUTMsponsored or co-sponsored meetings or professional developmentcourses.

Specific Deliverables: The Developing Economies Scholarship Committee is responsiblefor selecting up to five applicants who best meet the establishedcriteria. The Committee will work with staff to promote thescholarship, vet the applicants, select the final awardees andnotify all applicants of the final decision.


Tactics:


Tactic 1: Work with the International Portfolio and theMembership Portfolio to review and/or update the scholarship toensure that it remains relevant and meaningful and aligns with thecurrent strategic plan.Metric 1: Meet with the chairs of the relevant portfolio by the endof first quarter to review and discuss proposed changes (ifnecessary).Red: No contact has been made within the first quarter of 2018.Yellow: Contact has been made but no discussions havehappened.Green: Discussions have happened and direction is starting totake shape.Strategy Supported: 1A, 1C

Metric 2: Finalize updated scholarship program and developcriteria and plan of action by the end of second quarter.Red: No strategy has been developed by the end of the 2ndquarter of 2018.Yellow: A strategy is being developed but is not finalized.Green: A well-planned and fully developed scholarship plan isready to be implemented.Strategy Supported: 1A, 1B, 1D


Tactic 2: Implement updated scholarship through vigorouspromotion.Metric: Set application period and promote the updatedscholarship through a minimum of 3 different methods.Red: No application is ready and/or the application is promoted in3 or less methods..Yellow: The application is open and has been promoted through4-5 different channels (word of mouth, website, personal outreach,email campaign, newsletter, directors forum announcement,through other like-minded organizations, etc.)Green: The application is open and has been promoted through6+ different channels (word of mouth, website, personal outreach,email campaign, newsletter, directors forum announcement,through other like-minded organizations, etc.)Strategy Supported: 2A, 2E

Tactic 3: The committee chooses top candidate(s) based on thenew criteria set forth.Metric: Committee vets applications, makes a selection andcommunicates the final decision to all applicants.Red: There is no awardee based on lack of applications and/orlack of quality applicants.Yellow: The awardee(s) do not meet the full requirements but areawarded anyway.Green: There is at least one awardee based on the new criteriaand on his/her own merit.Strategy Supported: 1D, 3B

Tactic 4: Utilize scholarship distribution as a means ofcommunicating about tech transfer to outside outlets.Metric: Committee to work with internal marketing staff to craftpress releases regarding the scholarship and its awardees.Committee identifies and targets meaningful media outlets, senioruniversity officials, general public outlets and other stakeholderswho could benefit from learning about AUTM and technologytransfer.Red: There is no followup communication after the scholarshipwinner (s) has been decided.Yellow: The committee crafts a message but does not identify anystakeholders.Green: A message is crafted and sent out to a minimum 3stakeholder outlets.Strategy Supported: 2A, 2B, 2D, 2E


Rosemary Wolson, CSIR





n/an/an/a

Members: Jason Nickla, University of Nebraska Medical CenterOrakanoke Phanraksa, National Science and TechnologyDeveloping AgencyWilliam Cloete

Subcommittees under thisCommittee (if any): none


International Portfolio


Terms: Committee members will have 3 year term, which may berenewed at member’s option for at least one additional 3 yearterm. Committee Chair will have one 3 year term, and willmentor/groom replacement from amongst other Committeemembers.

Member Skills: A minimum of 3 years of experience in technology transfer. Abilityto meet deadlines/commitments and to work as a team player, asdecisions are made by the group. Ability to make soundjudgements and follow direction.

Type of Meetings: The committee will meet as necessary to update, develop andmaintain the scholarship based on the strategic plan, promote thescholarship, choose awardee(s), and work with marketing forpost-scholarship advocacy.

Committee/TF Expectations: Committee members are expected to: attend and participate in each of the conference calls; provide new ideas and suggestions; contribute insights on applicants vote on qualified candidates based on the criteria set forth devote 4-5 hours per month during peak times

New Member Recruitment: 1-2 new members recruited annually in early Spring..


Budget: zero revenue$20,600.00 expenses($20,600.00) net loss

Budget attached as Appendix A


Timeline: See Appendix B for timeline

Lead Staff Liaison:


Joanne Kubinski, [email protected]

eGroup: Developing Country Scholarships


Appendix A

Final Budget

Revenues

Expensesreimbursement up to $4000 x five recipients $20,000.00engraved plaques x five recipients $500.00committee calls $100.00

Net Loss -$20,600.00


Appendix B

Final Timeline (subject to change based on updated scholarship parameters)

Speak with International Cabinet member and Membership Cabinet member to define and create and updatedscope for this scholarship.

First qtr

Finalize updated scholarship program and develop criteria and plan of action. Second qtrUpdate scholarship application, web text, and excel grid JulyCommittee Chair to approve application JulyCommittee roster is updated JulyUpdate text on webpage JulyUpload current year’s scholarship application to web JulyPromote scholarship on social media (LinkedIn & Twitter & Facebook), monthly eblasts and AUTM update July - SeptGather applications Sept/OctScan all docs received in one PDF file and save on K Drive OctoberUpload applications to Developing Economies Scholarship eGroup Library & notify committee OctoberRecommendations from committee due OctoberNotify Applicants Beginning Nov.Email Instructions to Awardees Beginning Nov.Collect documentation from awardees Early Nov.Award Plaques ordered DecemberInvite awardees to first timer event at annual meeting (if they are attending) JanuarySend rehearsal instructions via email JanuaryWalk through the award ceremony with awardee(s) Feb/MarchRemind awardees to email Expense Reimbursement Form and Receipts. Due within 30 days from date of travel Feb/MarchExpense Reimbursement and Receipts Due March/April

2018 Charter Book

Membership:

Membership Development Committee

Membership Development Committee Charter as of 09/2017 Membership Development Portfolio

MEMBERSHIP DEVELOPMENT COMMITTEE CHARTER

Committee/Task Force Name: Membership Development Committee


Mission/Charge: The mission of the AUTM Membership Development Committee isto create awareness of AUTM among the Technology Transferprofession and work with other AUTM committees to enhance thevalue of AUTM for its members.

Specific Deliverables: Objectives of the AUTM Membership Committee are:1) Advocate for membership interests2) Recruit and retain AUTM members3) Honor members who have offered exemplary service


Tactics:

Goal 1: Empower Membership: AUTM members will have theknowledge, tools, connections, and training they need to besuccessful.

Increase member retention rate by creating awareness andencouraging use of member benefits.


Increase AUTM membership by identifying allied industry groupsand currently non-participating universities.

Tactic 1 Membership: Create sub-committees to identify pool ofpossible participants in the following categories:a) Students & Universitiesb) Internationalc) Industry

Each sub-committee will: Analyze AUTMs database Identify larger universe within the categories Create target lists Personalize outreach to encourage engagement Identify unique value proposition to connect with AUTM

Metrics:Green: 5% increase in membership over previous year/monthYellow: 3% increase in membership over previous year/monthRed: Less than 3% increase in membership over previousyear/month


Green: List of how many TTOs and related offices there are in theUS and internationally.Yellow: List of how many TTOs there are in the US.Red: No list made.

Strategies Supported:1D Improve accessibility of resources4A Engage with industry to add value to Goals 1,2 and 3

Tactic 2 Benefit Analysis: Examine “Competitive Landscape” via asubcommittee that identifies benefits our members value, scansfor gaps in AUTM member benefits, generates comprehensiveMember Benefits Document with links and works to create newvalue-added benefits.

Metrics:Green: Launch new value added benefits.Yellow: List new value added benefits.Red: Monitor offerings of allied organizations.

Strategies Supported:1C Deliberately evolve AUTM products, tools, and services toensure relevance to members and stakeholders2B Leverage relationships with stakeholder groups to improve theunderstanding of the societal benefit and economic impact acrossthe breadth of technology transfer.3D Collaborate with organizations focusing on shared issues4A Engage with industry to add value to Goals 1, 2 and 3

Tactic 3 Membership Engagement: Create a subcommittee toidentify ways to clearly communicate value of membership,including developing strategies to tailor membership messages todifferent membership groups, such as those identified in Tactic 1.Subcommittee should consider strategies such as:a) Webinar to highlight features and benefitsb) Cross-promote benefits in all AUTM communication vehicles

including social media, e-newsletters and updated webpagec) Update member testimonials and include in communications

to members and non-members

Metrics for 3:Green: Increase retention rate to 75%Yellow: Maintain retention rate of 72%Red: Retention rate drops below 72%

Strategy Supported: 1C Improve accessibility of resources


Chase Kasper, [email protected]


Co Chair (if applicable): Kevin Dietz, [email protected]



n/an/an/a

Members: Luna Acosta, [email protected] Aguilera, [email protected] Bakhshi, [email protected] Bhalkikar, [email protected] Bray, [email protected] Chellapa, [email protected] Desadier, [email protected] Felsch, [email protected] Gernhart, [email protected] Ghosh, [email protected] Horst, [email protected] Kercher, [email protected] Leute, [email protected] Micah, [email protected] Mukherjee, [email protected] Ngwenya, [email protected] Kuok Teong Ong, [email protected] Ruka, [email protected] Zahr, [email protected]

Subcommittees under thisCommittee (if any): Under development. See Tactic 1.

Other Committees/TFs withwhich this group interacts: Meetings Portfolio, Distance Education Committee, International

Committee, Strategic Communications Committee, MembershipPortfolio, AUTM Foundation

Number of Members: 10 current members that either attend conference calls and/orinvolved with a task for the committee, 30 maximum member

Terms: Committee members will have a three year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee.Members being groomed for leadership will serve in a Leadposition (as defined above) following their two years of service onthe committee.

Leadership: Chair/Co-Chairs will serve two-year overlappingterms. During the second year of service, the Chair will mentor areplacement.


Member Skills: Committee members must be AUTM members in good standing.At least 2 years of experience in Technology Transfer; Activeparticipation in committee functions; Ability to meet commitments;Be a team player, Lead tasks, Apply interpersonal skills.

Type of Meetings: Monthly conference calls, in-person meeting at Annual Meeting orother meetings.

Committee/TF Expectations: Committee Members are expected to: Attend and participate in monthly conference calls; Attend and participate in any in-person meetings; Provide new ideas and suggestions; Be actively involved with at least one task; Devote 2-3 hours per month on this committee’s activities

New Member Recruitment: 3-5 new members recruited annually to begin their term at theAnnual Meeting in February/March


Budget: Revenue Range = $1,032,980.00Expense Range = $ 36,600.00Net Profit/Loss = $ 996,380.00

See Appendix A


Lead Staff Liaison:


Sheila Lee ([email protected])

Paul Stark ([email protected])

eGroup: Membership Development Committee


Appendix A

2018 Budget

Account Name Committee Rev/Exp Unit Cost Units 2018 BudgetDues - Regular Renewal Member Dev Revenue 295 2400 708,000.00Dues - Student Renewal Member Dev Revenue 50 30 1500.00

Dues - Electronic Renewal Member Dev Revenue 130 5 650.00Dues - Regular New Member Dev Revenue 370 864 319,680.00Dues - Student New Member Dev Revenue 50 50 2500.00

Dues - Electronic New Member Dev Revenue 130 5 650.00

TOTALREVENUE

$1,032,980.00

Conference Calls Member Dev Expense 1000 1 1000.00Credit Card Fees Member Dev Expense 27,500 1 27,500.00

Membership Award Member Dev Expense 1000 1 1000.00Volunteer Education Webinars Member Dev Expense 500 1 500.00Membership Special Projects Member Dev Expense 5000 1 5000.00

MembershipPromotion/Brochure

Member Dev Expense 2000 1 2000.00

MembershipProcessing/Retention

Member Dev Expense 500 500.00

TOTALEXPENSES

$36,600.00

NET INCOME(LOSS)

$996,380.00


Appendix B

Timeline

January Conference CallRecap of past year

Exit Interview of retiring Committee MembersFebruary Annual Meeting Face to Face Meeting

New Committee Members beginOverview of responsibilities

March Conference CallLiaise with other Portfolios

April Conference CallLiaise with other Portfolios

May Conference CallLiaise with other Portfolios

June Conference CallLiaise with other Portfolios

July Conference CallLiaise with other Portfolios

August Conference CallLiaise with other Portfolios

September Conference CallLiaise with other Portfolios

October Conference CallLiaise with other Portfolios

November Conference CallLiaise with other Portfolios

December Conference CallLiaise with other Portfolios

Identify new Committee MembersJanuary Conference Call

Recap of past yearExit Interview of retiring Committee Members

2018 Charter Book

Membership:

Mentorship Committee

Mentorship Committee Charter as of 06/2017 Membership Portfolio

MENTORSHIP COMMITTEE CHARTER

Committee/Task Force Name: Mentorship Committee


Mission/Charge: To provide an important member benefit to AUTM members byfostering the development of mentor-mentee relationships in astructured, organized fashion; To support the development of anonline mentorship management portal to enable expansion andgrowth of the mentorship program; To develop tools for guidingand enhancing the quality of the mentor-mentee relationship; Topromote the benefits of mentoring relationships to the AUTMmembership; To recruit committed mentors who are willing toshare their knowledge and experience; To recruit menteeapplicants who will invest in building a productive relationship withtheir mentor.

Specific Deliverables: The AUTM Mentorship Committee will manage the developmentand implementation of an online mentorship management portalthat will be specifically tailored to meet the unique needs of AUTMand its membership. This online tool will allow prospectivementees to connect and build relationships with qualified mentorsaround topics of mutual interest between the mentor and mentee.


Tactics:


Develop and grow program for mid-career professionals toconnect with senior-level Mentors and students/entry-level toconnect with others in the profession.

Tactic 1: Continuously scout for potential participants. Divide intosenior, mid-and entry-level of experience.Metric: 20 people selected; ten each mentor/mentee confirmed byOctober, 2017.Strategies Supported: 1A Develop and provide resources andsupport for every career stage, across all institution sizes andtypes, with a diversity of subject matter; 1C: Deliberately evolveAUTM products, tools and services to ensure relevance tomembers and stakeholders.

Tactic 2 Present guidelines for participation in the program.Regular check-ins with both groups (mentor/mentee) to evaluatesuccess and improve communication/knowledge.


Metric: Useful tools will be develop to help establishing goals andprovide encouragement.Strategies Supported: 1C Deliberately evolve AUTM products,tools, and services to ensure relevance to members andstakeholders.

Tactic 3: Create an online portal for expansion of program tolarger AUTM membership audience.Metric: Completed match-ups for every mentee seeking a mentor.Growth of program over time.

LeadershipCommittee/Task Force Chair: Michael Dilling, [email protected]




n/an/an/a

Members: Stewart Davis, [email protected] Gulley, [email protected] McCandless, [email protected]

Subcommittees under thisCommittee (if any): See Committee Specific Items

Other Committees/TFs withwhich this group interacts: Volunteer Committee

Membership CommitteeMeetings

Number of Members: 4 current members; 10 maximum

Terms: Committee members will have a 2 - 3 year term, then either rotateoff the committee or be in the process of being groomed for aleadership position.

Leadership: Chair will serve two-year overlapping terms. Duringthe second year of service the Chair will mentor their replacement.

Member Skills: Extensive experience with all facets of the Technology TransferOffice.

Type of Meetings: Monthly teleconferences of committee, monthly liaison withMembership Committee; monthly check-in with assignedmentor/mentee pilot studies and one in-person meeting at theAnnual Meeting.

Committee/TF Expectations: Committee Members are expected to:


attend and participate in each of the monthly conferencecalls;

attend and participate in any in-person meetings; provide ongoing ideas for potential participants in program

New Member Recruitment: 5-10 new members recruited annually in early December to begintheir term at the Annual Meeting in February/March

Any additional Committee/TFspecific items: Chair (Michael Dilling): Responsible for oversight and strategic

coordination of the AUTM Mentorship Program. Responsible formanaging the achievement of Specific Deliverables associatedwith the Mentorship Program. Responsible for reporting on theactivities of the Mentorship Committee to the MembershipPortfolio Chair and for integrating the Mentorship Committee’sactivities into the Membership Portfolio’s strategy for deliveringvalue to AUTM members.

Mentor Relations Coordinator (Stewart Davis): Responsible fordeveloping strategies for mentor recruitment, engagement,management, and feedback.

Mentee Relations Coordinator (Open): Responsible forstrategies for mentee recruitment, engagement, management,and feedback.

Mentorship Program Infrastructure Coordinator (KrisMcCandless): Responsible for managing matters associated withthe online mentorship management portal – implementationchanges, improvements, updates, etc.

Infrastructure Subcommittee Members

International Mentorship Coordinator (David Gulley):Responsible for developing contacts and strategies to promote theAUTM Mentorship Program to AUTM’s international membership.

International Mentorship Subcommittee Members

Mentorship Tools Coordinator (Open): Responsible forcoordinating the development of tools to enhance the mentor-mentee relationship (i.e. the “Roadmap”).

Budget: Revenue = $0Expense = $4,850Net Profit/Loss = ($4,850)

Timeline: Promotion of program at Eastern Region Meeting - October, 2017.New portal launched in October, 2017.


Lead Staff Liaison:


Sheila Lee/[email protected]

Steve Susalka/[email protected]

eGroup: Mentorship Committee


Appendix A

Final Budget

Website Maintenance Mentorship Expense $ 4,600.00Conference Calls Mentorship Expense $ 250.00

2018 Charter Book

Membership:

Volunteerism Committee

Volunteerism Committee Charter as of 06/2017 Membership Portfolio

VOLUNTEERISM COMMITTEE CHARTER

Committee/Task Force Name: Volunteerism Committee


Mission/Charge: This committee is responsible for improving the volunteerexperience for new and existing volunteers by improvinginformation gathering and communication. We will better meet theneeds of committees by soliciting and maintaining committeevolunteer needs. We will increase volunteer satisfaction byunderstanding their skills and matching them with appropriatecommittees.

Specific Deliverables: Improved communication with committees and volunteers. Bettercoordination and matching between volunteers and committees.Increase in number of members, including new members that signup to be volunteers.


Tactics:

Strategic Plan Goals Supported: Goal 1: Empower Membership.

Tactic: Identify potential volunteers and match their skills withappropriate committee. This will require gathering the appropriateinformation from both the volunteer applicant and the committees.Will require checking in on the committee needs on an ongoingbasis. Also communicate with the volunteers and committeessometime after volunteers have been placed to better understandhow the expectations of the volunteers and committees have beenmet. Fully utilize the website application and volunteerism portalcreated.Metric: Matching 95% of volunteers to committees. Meeting 95%of committee needs at any one time. Checking in with bothvolunteers and committees 6 months after the volunteer has beenplaced.Strategy Supported: 1C and 2C

LeadershipCommittee/Task Force Chair: Saunders Ching, University of California (UCSF)




n/an/an/a

Members: Natasha Azar, [email protected] Bharti, [email protected] Morawetz, [email protected] Nwigwe, [email protected] Tran, [email protected]



Other Committees/TFs withwhich this group interacts: All committees with volunteer needs.

Number of Members: 6 current; 6 maximum

Terms: Committee members will have a two year term.

Member Skills: Good network a plus. Excellent communication and organizationskills necessary. Ability to brainstorm about ways to improve thesystem.

Type of Meetings: Monthly teleconferences with whole committee and regularteleconferences of subcommittees. If members attend the AnnualMeeting, they should participate in the SIG.

Committee/TF Expectations: Committee Members are expected to: attend/participate in each of the monthly conference calls; attend and participate in any in-person meetings; provide one-page summary of suggestions for improvement; in a timely manner, contact both volunteer applicants and

committee chairs to match both their needs; devote 1 hour per month on this committee’s activities

New Member Recruitment: New volunteerism contact information can be part of theinformation sent to new members


Budget: Revenue Range = $0Expense Range = $1800.00Net Profit/Loss = ($1800.00)Appendix A


Lead Staff Liaison:



as needed

eGroup: Volunteerism Committee


Appendix A

Budget

Expense Volunteer Portal Expenses 1,000Expense Volunteerism Conference Calls 100Expense Volunteerism Incentives 200Expense Volunteerism Promotion 500Total Expense 1,800Net Income Volunteerism (1,800)

2018 Charter Book

Membership:

Women Inventors Committee

Women Inventors Committee Charter as of 06/2017 Membership Portfolio

WOMEN INVENTORS COMMITTEE CHARTER

Committee/Task Force Name: Women Inventors Committee


Mission/Charge: The AUTM Women Inventors Committee seeks to be a catalystfor positive change in increasing the participation of women ininnovation. Universities increasingly recognize women’s relativeunderrepresentation in certain academic fields and are working toremedy this imbalance. Student representation is now generallybalanced by gender, however, while faculty positions are gettingcloser, there are still challenges in parity, particularly in STEMfields, and this phenomenon is exacerbated at higher rank levels .Furthermore, our research has found that women are significantlyunderrepresented in innovation activities such as patenting,disclosures, and entrepreneurship. AUTM can play a unique andvital role in addressing these discrepancies.

Our committee is a group of volunteers passionate aboutgenerating ideas and implementing changes to increase theparticipation of women in innovation. We are forming allianceswith other advocacy organizations, such as Fast Forward/Quantum Leaps (national NGO promoting women’s businessformation), Innovation Alliance, Women in IPO and the USPTOthat will help showcase the positive work AUTM is pursuing in thisarena. Because of AUTM's worldwide recognition, we have thepotential to implement changes that will empower more women toparticipate and take leadership roles in all stages of transferringnew discoveries to the market. While this has the potential toencompass a very broad spectrum of activities, we focus on thoseactivities where because of AUTM members’ core knowledge andstrengths, we are uniquely suited to affect change.

Specific Deliverables: Besides those relating to our tactics and goals, we will hold a SIGat the Annual Meeting that is open to all attendees.


Tactics:

Strategic Plan Goals and Strategies supported: All of them.

Tactic: 1) Identify and disseminate information about unconsciousbiases and other barriers to women participating in innovation, 2)identify and disseminate information about possible best practicesavailable to TTOs to help overcome barriers and encouragegreater involvement of women inventors in innovationMetric: Toolbox of information, resources, and tools shared withmembership through website and potentially other ways (webinar,for example). (owned by Barriers subcommittee)Strategy Supported: 1A, 1B, and 2C


Tactic: 3) Identify and analyze synergistic organizations whosegoals overlap with oursMetric : Information available to members on our website andthrough others’ websites about potential partners with theircomplementary resources (owned by Synergistic Organizationssubcommittee)Strategy Supported: 2A, 3D, and 4B

Tactic: 4) Encourage and support tracking of TT data by genderamong members’ TTOsMetric: Baseline survey of which offices are currently trackingdata by gender (owned by Metrics subcommittee)Strategy Supported: 1B and 2C

Tactic: 5) Position AUTM to be a leader in this effort through earlyand active engagement. We are uniquely positioned in ourrepresentation of university TTOs.Metric: Other organizations reach out to AUTM and our partnersas experts in women in innovation (owned by all)Strategy Supported: 2A and 3C


Kathleen Sohar. University of Florida




n/an/an/a

Members: Nina Ashanti Archie, [email protected] Band, [email protected] Finefield, [email protected] Georganopoulou, [email protected] Ghahramani, [email protected] Goble, [email protected] Gottwald, [email protected] Greco, [email protected] Kawano, [email protected] Leute, [email protected] Little, [email protected] Loftin [email protected] Maples, [email protected] Mercier, [email protected] Muir, [email protected] Phillips, [email protected] Shockro, [email protected]


NOTE: This committee has special permission to includemembers who are not AUTM members. These committeemembers must be in positions where they normally would nothave a benefit from joining AUTM and offer connections toorganizations that are beneficial to the committee.


Barriers Subcommittee: Jennifer Shockro, CaltechSynergistic Organizations Subcommittee: Jennifer Gottwald,WARFMetrics Subcommittee: Forough Ghahramni, Univ. ofPennsylvania

Other Committees/TFs withwhich this group interacts: Website Committee

Number of Members: Currently 18, Maximum 20

Terms: Committee members will have a three year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee. Subcommitteeleads will serve two-year terms.

Leadership: Chair will serve a two-year term. During the secondyear of service the Chair will mentor their replacement, which willbe one of the subcommittee leads.

Member Skills: Members should be active in technology transfer, able to commitgenerally to teleconferences and reviewing notes and actionitems, and working independently as part of a subcommittee.

Type of Meetings: Monthly teleconferences with whole committee and regularteleconferences of subcommittees. If members attend the AnnualMeeting, they should participate in the SIG.

Committee/TF Expectations: Members should be passionate about increasing the participationof women in the innovation ecosystem, able to participate inteleconference meetings and follow up action items, take onresponsibilities as part of a subcommittee, and be open andcreative with ideas on how we tackle our task.

New Member Recruitment: Each year after the Annual Meeting, members will reassess theircommitment and time constraints and either recommit to theirsecond or third year or leave the committee. New members will berecruited at that point based on vacancies.


n/a

Budget: Revenue Range = $0Expense Range = $450Net Profit/Loss = ($450)


attached as Appendix A

Timeline: attached as Appendix B

Lead Staff Liaison:



As needed

eGroup: Women Inventors Committee


Appendix A

Budget

Conference Calls Women Inventors Expense $ 200.00Website Updates Women Inventors Expense $ 250.00

2018 Charter Book

Membership:

Howard Bremer Scholarship Task Force

Howard Bremer Scholarship Task Force Charter as of 09/2017 Membership Portfolio

HOWARD BREMER SCHOLARSHIP TASK FORCE CHARTER

Committee/Task Force Name: Howard Bremer Scholarship Task Force


Mission/Charge: Launched in 2002, the Howard Bremer scholarship is an annualscholarship program supporting students pursuing a career intechnology transfer or professionals new to the field. Thescholarship’s goal is to foster educational opportunities forindividuals who are committed to the vision of technology transferand are novices in the field. The Task Force handles the logisticsof this program.

Specific Deliverables: The Howard Bremer Scholarship Task Force is responsible forselecting up to five applicants who best meet the establishedcriteria. The Task Force will work with staff to promote thescholarship, vet the applicants, select the final awardees, notify allapplicants of the final decision, encourage awardee involvement,and post-scholarship public relations efforts.


Tactics:


Tactic 1: Promote participation in the Howard Bremer scholarshipMetric: Develop a targeted promotional campaign using aminimum of 3 different methods to generate scholarshipawareness.red: The task force helps to promote the scholarship using 3 orless methodsyellow: The task force works with staff to promote the scholarshipusing 4-5 different methods (word of mouth, website, personaloutreach, email campaign, newsletter, directors forumannouncement, through other like-minded organizations, etc.)green: The task force works with staff to promote the scholarshipusing 6 or more different methods (word of mouth, website,personal outreach, email campaign, newsletter, directors forumannouncement, through other like-minded organizations, etc.)Strategy Supported: 1A, 2C, 2E

Tactic 2: Identify top five candidates which best meet theestablished criteria and get them involved.Metric: Award top five candidates with scholarship and work withmentorship and volunteer committees to get top candidatesinvolved in the organizationred: No followup after award of scholarshipyellow: invite all awardees to attend the First Timers event at theannual meetinggreen: set up time to personally meet with candidates at theannual meeting to discuss future involvement with AUTMStrategy Supported: 1D, 2C


Tactic 3: Utilize scholarship distribution as a means ofcommunicating about tech transfer to media, senior universitypersonnel, industry and general publicMetric: Within 8 weeks following the annual meeting, submitpress releases to at least 3 non-AUTM sources regarding thescholarship and its awardees.red: no press releases sent within 8 weeks of annual meeting;yellow: press releases only sent to awardee schools or AUTMsources (website, newsletters, etc.) within 8 weeks of annualmeeting;green: press releases sent to awardee schools, AUTM sources(website, newsletters, etc.) and at least three other outlets within 8weeks of annual meetingStrategy Supported: 2B, 2D

LeadershipCommittee/Task Force Chair: Frances Galvin, [email protected]

Co- Chair (if applicable): Prabakaran Soundararajan, PhD, Moffitt Cancer Center



n/an/an/a

Members: Shivam Bharti,Kenneth Karanja,Erin Wills,


Other Committees/TFs withwhich this group interacts: Mentorship Committee

Volunteer Committee


Terms: Task Force members will have a 3 year term, which may berenewed at member’s option for at least one additional 3 yearterm. Task Force Chair will have one 3 year term, and willmentor/groom replacement from amongst other Task Forcemembers.

Member Skills: A minimum 3 years of experience in technology transfer. Must bea member of AUTM. Ability to meet deadlines/commitments andto work as a team player, as decisions are made by the group.Ability to make sound judgements and follow direction.

Type of Meetings: This group meets as necessary during the scholarship timeframe.Two – three times between January – August. Regularly between


August – November. Can be via conference call or communicationthrough email or eGroup.

Committee/TF Expectations: Task Force Members are expected to: attend and participate in each of the conference calls; provide new ideas and suggestions; contribute insights on applicants vote on qualified candidates based on the criteria set forth devote 4-5 hours per month during peak times; devote 30-

minutes – 1 hour the rest of the year..

New Member Recruitment: 1-2 new members recruited annually in early Spring to begin theirterm in April/May when the initial application is vetted.


n/a

Budget: Revenue $4500Expenses $14,625Net ($10,125)

Appendix A


Lead Staff Liaison:


Joanne Kubinski, [email protected]

eGroup: Howard Bremer Scholarship


Appendix A

Final Budget

Temporarily Restricted Donations $4,500Total Revenue $4,500Award plaques 375Bremer Scholarship Expenses 9,000Bremer - Website 5,000Conference Calls 250Total Expense 14,625Net Income Bremer Scholarship (10,125)


Appendix B

Final Timeline

Update scholarship application, web text, and excel grid AprilCommittee Chair to approve application MayCommittee roster is updated MayUpdate text on webpage MayUpload current year’s scholarship application to web MayPromote scholarship on social media (LinkedIn & Twitter & Facebook), monthly eblasts and AUTM update May - AugustGather applications AugustScan all docs received in one PDF file and save on K Drive Aug - SeptUpload applications to Howard Bremer Scholarship eGroup Library & notify committee Aug - SeptRecommendations from Task Force Due Mid-OctoberNotify Applicants Beginning Nov.Email Instructions to Awardees Beginning Nov.Collect documentation from awardees: NovemberAward Plaques ordered DecemberInvite awardees to first timer event at annual meeting DecemberSend Rehearsal Instructions via email JanuaryWalk through the award ceremony with awardees Feb/MarchRemind awardees to email Expense Reimbursement Form and Receipts. Due within 30 days from date of travel Feb/MarchExpense Reimbursement and Receipts Due March/AprilGather information and send post-meeting pr pieces to universities/institutions and other stakeholders April/May

Update scholarship application, web text, and excel grid AprilCommittee Chair to approve application AprilCommittee roster is updated AprilUpdate text on webpage AprilUpload current year’s scholarship application to web AprilPromote scholarship on social media (LinkedIn & Twitter & Facebook), monthly eblasts and AUTM update April and ongoingGather applications ongoingScan all docs received in one PDF file and save on K Drive ongoingUpload applications to Howard Bremer Scholarship eGroup Library & notify committee Mid to late AugRecommendations from Task Force Due Beginning Oct.Have AUTM Leadership Development Committee approve final five recommendations Early Oct.Notify Applicants Beginning Nov.Email Instructions to Awardees Beginning Nov.Collect documentation from awardees: Early Nov.Award Plaques orderedInvite awardees to first timer event at annual meetingSend Rehearsal Instructions via email Jan.Walk through the award ceremony with awardeesRemind awardees to email Expense Reimbursement Form and Receipts. Due within 30 days from date of travel Feb./MarchExpense Reimbursement and Receipts Due March/April

2018 Charter Book

Membership:

Industry Task Force

Industry Task Force Charter as of 01/2018 Membership Portfolio

INDUSTRY TASK FORCE CHARTER

Committee/Task Force Name: Industry Task Force


Mission/Charge: This committee is responsible for promoting the industry interestswithin AUTM. We will work with AUTM Leadership and otherCommittees to create and improve training and panel sessionsoffering insight into corporate scouting and how best to gettechnologies on our radar. We will promote to expand andhighlight networking events at member gatherings.

Specific Deliverables: Promote industry interests to AUTM Educate University TTOs regarding industry culture,

methods, needs Identify best practices/standardize methods for

scouting/working with institutes and researchers


Tactics:



Tactic 1: Develop content for training and marketing.Metric:Green: Collateral detailing offerings of AUTM for industry.Yellow:Red: No new collateral related to industry participation in AUTM.Strategies Supported: 1C, 4A, 4C

Tactic 2: Identify and run panel discussions and workshops atcourses, workshops, regionals and Annual Meeting.Metric:Green: 5 sessions encompassing industry perspectiveYellow: 2 sessions encompassing industry perspectiveRed: No change in industry perspective in professionaldevelopment programming.Strategies Supported: 1C, 4A, 4C

Tactic 3: Communicate with AUTM Industry Members• Create survey to identify specific industry member needs• Actionable items based on survey resultsMetric:Green: Launch new industry specific programs.Yellow: Launch survey to industry members.Red: No progressStrategies Supported: 1C, 4A, 4C


Tactic 4: Support AUTM website rebuilding, providing industryspecific insights leading to potentially:• Showcase activities• Provide access to tools• List members' technology needs and areas of interestMetric:Green: Active participation by 75% of industry members Yellow:50% increase in participation of industry members Red: Nochange in industry participationStrategies Supported: 1C, 4A, 4C

Tactic 5: Create tools and templates as neededMetric:Green: Launch program with requested support materials. Yellow:Lack of interest in support materials.Red: No materials requested.Strategies Supported: 1C, 4A, 4C

LeadershipCommittee/Task Force Chair: Alisa Band, [email protected]

Co- Chair (if applicable): n/a



n/an/an/a

Members: Mark Boden, [email protected] Hoberg, [email protected] Hong, [email protected] Kemler, [email protected] MacMartin-Moglia, [email protected] Malhotra, [email protected] McCreight, [email protected] Kaufmann, [email protected] Skingle, [email protected] Taillon, [email protected] Vaillancourt, [email protected]


Other Committees/TFs withwhich this group interacts: Meetings Portfolio, Professional Development, Communications,

specifically: Annual Meeting Program Committee, MarketingCourse Planning Committee, Global Technology Portal (GTP)Committee


Number of Members: 12 current members that either attend conference calls and/orinvolved with a task for the committee, 30 maximum members

Terms: Advisory Group members will have a three year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee

Members being groomed for leadership will serve in a Leadposition (as defined above) following their two years ofservice on the committee.

Leadership: Chair/Co-Chairs will serve two-year overlappingterms. During the second year of service the Chair willmentor their replacement.

Member Skills: Active participation in committee functions; Ability to meetcommitments; Be a team player, Lead tasks, Interpersonal skills.

Type of Meetings: Bi-Monthly conference calls, in-person meeting at Annual Meetingand/or other events.

Committee/TF Expectations: Task Force Members are expected to: attend and participate in each of the conference calls; attend and participate in any in-person meetings provide new ideas and suggestions; be actively involved in at least one task devote 2-3 hours per month on this committee’s activities

New Member Recruitment: TBD


n/a

Budget: RevenueExpenses $250.00Total ($250.00)

Appendix A

Timeline: Launch February 2018

Lead Staff Liaison:


Sheila Lee ([email protected])

Paul Stark ([email protected])

eGroup: Industry Advisory Group


Appendix A

Final Budget

Revenues

Expensescommittee calls $250.00

Net Loss ($250.00)

2018 Charter Book

Metrics & Surveys:

Canadian Licensing Activity Survey Task Force

Canadian Licensing Activity Survey Task Force Charter as of 11/2017 Metrics & Surveys Portfolio

CANADIAN LICENSING ACTIVITY SURVEY TASK FORCE CHARTER

Committee/Task Force Name: Canadian Licensing Activity Survey Task Force

Last Updated: 11/2017

Mission/Charge: The AUTM Canadian Licensing Activity Survey (CLAS) committeeis charged with the stewardship of the annual Canadian LicensingActivity Survey, a survey that measures various technologytransfer activities, such as licensing and patenting, which areperformed by a typical technology transfer office. This stewardshipincludes generating highlight documents based on the surveyinformation to be used in policy and advocacy, generating the fullanalytical survey report, and management of the STATT databasewhich contains the survey data. This committee works closely witha US Licensing Activity Survey Committee to synchronize thereports

Specific Deliverables: Annual highlightsAnnual Final ReportMaintaining STATT database


Tactics:Strategic Plan Goals and Strategies supported:Tactic 1: Managing the annual licensing activity survey andSTATT databaseMetric: Survey open by Annual Conference Survey soft close by June 8 Survey hard close by June 16 Measure response rate to each question to confirm relevance

for the upcoming year. New questions for Supplementary section confirmed by Dec 1 New main survey questions sourced from Supplementary

section confirmed by Dec 1 Have STATT database open by September 1stStrategy supported: 1B

Tactic 2: Increase number of respondents to annual licensingactivity surveyMetric: Marketing/Outreach performed at survey open Presentation of recent survey data (last 5 years) at Annual

Conference to stimulate awareness and value Marketing/Outreach performed in early April Marketing/Outreach performed just prior to survey closed Increase respondents by 2% year-over-yearStrategy supported: 1B


Tactic 3: Create and communicate an expanded annual licensingactivity highlights document for the Canadian survey (replaces thecomplete full analytic survey report but that is more complete thanthe past highlights document).Metric: aggregate data generated by end of May highlight graphs generated by June highlight key themes generated by August highlight blurbs drafted and approved by end of August highlights printed by September 1st press release by September1stStrategy supported: 1C, 2A, 4B, and 4C

Tactic 4: Create and communicate a Canadian infographicdocument (1 pager) to distribute to stakeholders for P.R. &advocacyMetric: aggregate economic input data by October aggregate better world stories by October identify key findings from survey data by October infographic document printed by November distribute to stakeholders by DecemberStrategy supported: 1B, 1C, 2A, 4B, and 4C

Tactic 5: Increase purchased use of annual licensing activityhighlights and STATT databaseMetric: Increase gross revenue by 5%Strategy supported: 2A, 2B, 3C

LeadershipCommittee/Task Force Chair: Olivia Novac




n/an/an/a

Members: This committee only consists of the Chair and Vice Chair

Subcommittees under thisCommittee (if any): None


Website CommitteeStrategic Communications Committee

Number of Members: 2


Terms: 3 years

Member Skills: At least four (4) years of technology transfer experienceNeed to be familiar with the issues that face technology transferoffices at a strategic levelAbility to work as a teamWriting experience preferredComfortable with statistics, graphs, and large data sets

Type of Meetings: Teleconference once a month from February to MayTeleconference every month1 hour in-person meeting during the annual conferenceHomework in February through November to help create writtensummary for the highlights and annual licensing activity survey

Committee/TF Expectations: Committee Members are expected to: Dial into the teleconference Attend the meeting during the annual conference (optional) Help draft Executive Summary and key bullet points for one

section of the annual licensing activity survey Provide support to the STATT vendor

New Member Recruitment:

Any additional Committee/TFspecific items: STATT database

Budget: Appendix A


Lead Staff Liaison:



eGroup: Canadian Licensing Activity Survey Committee


Appendix B

Timeline

February 2018 US Licensing Activity Survey open

March 2018 Receive respondent data

April 2018 Receive respondent data

May 2018 Close survey and qualify data

June 2018 Vendor created aggregate data and standard figures and tables

July 2018 Committee begin review of data

August 2018 Executive Summaries and high-level focal bullet points aregenerated by the Committee. This information is provided to theCommunications Team to be used to generate the Highlightsand Final Report.

September 2018 Review/comment on Highlights and Final Report for writer andCommunications Team.

October 2018 Buffer month

2018 Charter Book

Metrics & Surveys:

US Licensing Activity Survey Task Force

Licensing Activity Survey Task Force Charter as of 11/2017 Metrics & Surveys Portfolio

US LICENSING ACTIVITY SURVEY TASK FORCE CHARTER

Committee/Task Force Name: US Licensing Activity Survey Task Force

Last Updated: 11/2017

Mission/Charge: The AUTM US Licensing Activity Survey (ALAS) committee ischarged with the stewardship of the annual US Licensing ActivitySurvey, a survey that measures various technology transferactivities, such as licensing and patenting, which are performed bya typical technology transfer office. This stewardship includesgenerating highlight documents based on the survey informationto be used in policy and advocacy, generating the full analyticalsurvey report, and management of the STATT database whichcontains the survey data. This committee works closely with aQuick Action Team formed of members from the Board ofDirectors and the Office of the President.

Specific Deliverables: Annual highlightsAnnual Final ReportMaintaining STATT database


Tactics:Strategic Plan Goals and Strategies supported:Tactic 1: Create and communicate annual licensing activityHighlights for the U.S. surveyMetric: 5% increase in downloads of HighlightsStrategy supported: 1B, 1C, 1D, 2A, 2B, and 3C

Tactic 2: Create and communicate the Final ReportMetric: 5% increase in purchases of the Final ReportStrategy supported: 1B, 1C, 1D, 2A, 2B, 3C, and 4C

Tactic 3: Managing the annual licensing activity survey andSTATT databaseMetric: 5% increase in revenue sourced from STATTStrategy supported: 1B, 1C, 1D, and 4C

LeadershipCommittee/Task Force Chair: Ragan Robertson, UCLA




n/an/an/a

Members: This committee only consists of the Chair and Vice Chair

Subcommittees under thisCommittee (if any): None



Website CommitteeStrategic Communications Committee

Number of Members: 2

Terms: 3 years

Member Skills: At least four (4) years of technology transfer experienceNeed to be familiar with the issues that face technology transferoffices at a strategic levelAbility to work as a teamWriting experience preferredComfortable with statistics, graphs, and large data sets

Type of Meetings: Teleconference once a month from February to MayTeleconference every 2 weeks from June through September1 hour in-person meeting during the annual conferenceHomework in June through August to help create written summaryfor the highlights and annual licensing activity survey

Committee/TF Expectations: Committee Members are expected to: attend and participate in each conference calls; attend the meeting at the annual conference (optional); help manage the quick action team help draft executive summary and key bullet pointsa for one

section of the annual licensing activity survey provide support to the STATT vendor

New Member Recruitment: Recruit new Vice Chair when Chair term is complete.

Any additional Committee/TFspecific items: STATT database

Budget: ($41,000) for the US ALAS$43,000 for STATTRevenue $43000Expenses $41000Net Profit/(Loss) $2000Appendix A


Lead Staff Liaison:



eGroup: Licensing Activity Survey Committee


Appendix A

Budget

Revenue Licensing Survey Sales 10,000

Revenue Licensing Survey Sponsorship 0


Licensing Survey - Management Fee Allocation 0

Expenses Licensing Survey Conference Calls 300

Expenses ATTP -Management Fee Allocation 0

Expenses Licensing Survey - Postage/Distribution 0

Expenses Licensing Survey - Copies 100

Expenses Licensing Survey - Bank Fees 300

Expenses Licensing Survey - Web Updates 500Expenses Licensing Survey - Design/Layout - Summary 9,000

Expenses Licensing Survey - Vignette Writing/Editing 3,000

Expenses Membership Directory - Postage/Distribution 3,000

Expenses Licensing Survey - Marketing 0

Expenses Licensing Survey - Press Releases 0

Expenses Licensing Survey - Travel 100

Expenses Licensing Survey Data Collection Consultant 32,000

Expenses Licensing Survey - Contingency 0

Expenses Licensing Survey - Printing - Reprints 200

Expenses Licensing Survey - Copies 2,500


Net Income Licensing Survey (41,000)

Revenue STATT Revenue 45,000


Expenses STATT (Past Survey Data Access) Maintenance 1,500

Total Expense 1,500

Net Income STATT Database 43,500


Appendix B

Timeline

February 2018 US Licensing Activity Survey open

March 2018 Receive respondent data

April 2018 Receive respondent data

May 2018 Close survey and qualify data

June 2018 Vendor created aggregate data and standard figures and tables

July 2018 Committee and Quick Action Team begin review of data

August 2018 Executive Summaries and high-level focal bullet points aregenerated by the Committee and Quick Action Team. Thisinformation is provided to the Communications Team to be usedto generate the Highlights and Final Report.

September 2018 Review/comment on Highlights and Final Report for writer andCommunications Team.

October 2018 Buffer month

2018 Charter Book

Metrics & Surveys:

Salary Survey Task Force

Salary Survey Committee Charter as of 02/2017 Metrics & Surveys Portfolio

SALARY SURVEY TASK FORCE CHARTER

Committee/Task Force Name: Salary Survey Task Force


Mission/Charge: This committee is responsible for the gathering, interpretation andreporting of salary and compensation data across the AUTMmembership spectrum. This report is run every 3 years andsurveys AUTM members across 10 distinct job positions found inacademic technology transfer offices. The Salary Survey is aunique tool offered by AUTM that directly impacts members in avery fundamental way, their salaries. This survey allowsinstitutions as well as the individual member to track and betterunderstand compensation in this industry across a wide field ofvariables like education level, geographic region, size of office andoffice budget, all which are influencers in salary for tech transferprofessionals. Potentially just as important to the individualmembers as to the office administrators and policy makers whomay have to budget for new hires or the retention and promotionof existing talent, this survey can give a comparison across veryspecific categories which can help determine fair compensation.By investing in the Salary Survey, AUTM proactively supports themembers by assuring that salary information is readily availablefor their personal betterment and advancement.

Specific Deliverables: Salary Survey Report


Tactics:





Tactic 1: Promote Salary Survey and importance of participationto membership and Directors of TTO specifically.Metric: Increase response rates 20% for next surveyStrategy Supported: 1B


Tactic 2: Promote the past surveys to the entire membership;provide for freeMetric: Free availability to 100% of membershipStrategy Supported: 1A, 1D

Tactic 3: Engage Sr. Administration at leading tech transferinstitutions to bring attention to salary and compensation, startdialog on inequity across certain position descriptionsMetric: Increase response rates 20% for next surveyMetric: Get 75% response rate from the top 50 institutions interms of licenses executedStrategy Supported: 2D

Tactic 4: Release the Salary Survey at the time of publication toall the membership for freeMetric: 100% distribution of the Survey to the membersStrategy Supported: 1D

LeadershipCommittee/Task Force Chair: John Miner, University of Central Florida




n/an/an/a

Members: Felicia MetzDavid WilhiteDonna M. BarrettoRafael P DiazFelicia Metz JDMarck-Arthur ClerveauAjitha DeivasigamaniSamuel LintonJulien BrohanKwaku OpokuWayne C. McDaniel


Other Committees/TFs withwhich this group interacts: Communications

Number of Members: 8 minimum, 12 maximum; currently 12

Terms: This committee only meets every 3 years for a 6-8 month surveylifecycle. Prior to launching the survey, a role call will beperformed to identify who wants to stay, who no longer wishes to


be on the committee, and who is unresponsive. New volunteerswill be assigned to fill in any vacant positions.

Member Skills: Ability to work within deadlines and as a part of a group. Somewriting and basic editing skills are suggested as the committeemembers write the results of the survey data for each position inthe Survey.

Type of Meetings: Monthly teleconferences during the lead up and execution of theSalary Survey for 6 – 8 months. Documents shared acrossmultiple authors for editing and review.

Committee/TF Expectations: Committee members are expected to: attend and participate in the monthly conference calls; review past surveys to better understand the positions and

trends devote 2-3 hours per month on their assigned section of the

survey when the survey data is being gathered and analyzedduring the last 4 months of the cycle.

New Member Recruitment: Beyond the member skills, there are no further requirements for anew member.


Budget: Revenue Range $5000Expense Range $10,850Net Profit/Loss ($5850)Appendix A

Timeline: The survey will be published every 3 years, the next beingpublished in 2018.

Lead Staff Liaison:



eGroup: Salary


Appendix A

Budget

Revenue Salary Survey Sales 5,000

Revenue Salary Survey Sponsorship 0

Total Revenue 5,000

Expenses Salary Survey - Design/Layout 10,800

Expenses Salary Survey - Contingency 0

Salary Survey Conference Calls 50

Expenses Contingency Leadership Expenses 0


Net Income Salary Survey (5,850)

2018 Charter Book

Professional Development:

In Person Development Committee

Agreement Maintenance Course Subcommittee

Business Development Course Subcommittee

Compliance Course Subcommittee

Essentials Course Subcommittee

IP Portfolio Management Course Subcommittee

Leadership Forum Course Subcommittee

Marketing Course Subcommittee

Negotiation Course Subcommittee

Small Office Course Subcommittee

Software Course Subcommittee

Startup Course Subcommittee

TOOLS Course Subcommittee

Valuation Course Subcommittee

2018 Charter Book

Agreement Maintenance Course Subcommittee

Agreement Maintenance Course Subcommittee Charter 01/2018Professional Development Portfolio

AGREEMENT MAINTENANCE COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: Agreement Maintenance Course Subcommittee


Mission/Charge: This committee is responsible for developing the course program.Program development includes choosing the agenda, securingmoderators and speakers and helping to develop the content ofthe session (descriptions and learning objectives). The committeeworks in cooperation with the AUTM Sponsorship Manager toacquire sponsorship support of the PD courses.

Specific Deliverables: Committee members participate in a conference call monthly. Select meeting location from committee input/suggestions Secure program moderators and speakers Recruit Sponsors


Tactics:





Tactic: Delivery of an Agreement Maintenance courseMetric: Audience ratings >80% Met or exceeded expectations – green >60% met or exceeded expectations – yellow < 40% met or exceeded expectations – redMetric: Course attendanceStrategy Supported:

1A Develop and provide resources and support for everycareer stage, across all institution sizes and types, with adiversity of subject matter.

1B Create, grow and cultivate AUTM’s Body ofKnowledge.

1D Improve accessibility of resources 2E Promote the value of professional recognition and

credentials


3D Collaborate with organizations focused on sharedissues.

4C Broaden AUTM’s sources of revenue to ensure astrong and stable organization

Tactic: Update the course syllabus and content to be delivered atthe course annually to ensure latest and most relevant content istaught.Metric: Audience ratings >80% Met or exceeded expectations – green >60% met or exceeded expectations – yellow < 40% met or exceeded expectations – redStrategy Supported:



Tactic: Identify and train 2 new facilitators per course to “deepenthe bench”Metric: New members added to committeeStrategy Supported:


1D Improve accessibility of resources 4C Broaden AUTM’s sources of revenue to ensure a

strong and stable organization

LeadershipCommittee/Task Force Chair: Amanda Ottaway

Jennifer Folger




TBDTBDn/a

Members: DawnMarie PortoffTiffany BeverlyLinda GlavinMonya DunlapJudy O’Neal


Sponsorship Task ForceSite/Liaison CommitteeMarketing Committee


Program Committee

Other Committees/TFs withwhich this group interacts: Other course planning committees

Number of Members: Currently 7; varies, but approximately 4-7

Terms: Committee members will have a three year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee.Members being groomed for leadership will stay on the committeean additional year for mentoring. They will assume theirleadership position in their fourth year.

Member Skills: Reasonable experience in technology transfer. Ability to workwithin deadlines and as a group. Active participation in committeefunctions, ability to meet deadlines/commitments, team player,some committee members are needed to solicit for sponsorships.


Committee/TF Expectations: Committee Members are expected to: attend and participate in monthly conference calls; attend and participate in any in-person meetings; devote 2-3 hours per month on this subcommittee’s activities attend and/or teach the course, if possible

New Member Recruitment: 2-3 new members recruited annually following the conclusion ofthe course in the fall.


Budget: Sahred with the IP Management CourseRevenue $37,750Expense $34,863Net Profit/Loss $2,888See Appendix A


Lead Staff Liaison:


Sandra Elery - [email protected]

eGroup:


Appendix A

Budget


Agreement & Patent Course - Registrations 35,750

Agreement & Patent Course - Sponsorships 2,000


Agreement & Patent Course - Layout/Printing/Copies 2,170

Agreement & Patent Course - Supplies 400

Agreement & Patent Course - Credit Card Fees 523Agreement & Patent Course -Postage/Shipping/Distribution 300Agreement & Patent Course - Promotion/Marketing/Web 270

Agreement & Patent Course - A/V Rental 10,000

Agreement & Patent Course - Meals/Breaks/Receptions 17,250

Agreement & Patent Course - Officer Travel 1,200

Agreement & Patent Course - Staff Travel 1,200

Agreement & Patent Course - Speaker Fees/Expenses 1,000

Agreement & Patent Course - Committee Expenses 350

Agreement & Patent Course - Contingency 200


Net Income Department 2,888


Appendix B

Timeline

AUTM Agreement Maintenance CourseAUTM IP Portfolio Management CourseAUTM Compliance CourseMeeting Dates: November 5-7, 2018

Hyatt RegencyBethesda, MD

Responsible ITEM Begin Date DeadlineCommittee Committee Provides HQ with Title and Description of Meeting Now March 15

HQ- Lauren Travel Info posted online March March

Committee Committee Provides Speakers and Session Descriptions to HQ Now May 25

HQ - Sandra Moderator Release Forms and Speaker Information Sent June 18 June 22

HQ - Sandra HQ Formats First Draft of Preliminary Program May 28 June 4

VP/Chair VP/Chairs Review First Draft of Preliminary Program June 6 June 11

HQ – Sandra HQ Creates Final Draft of Preliminary Program June 13 June 15

VP/Chair VP/Chair Approve Final Draft of Preliminary Program June 18 June 21

HQ - Madh Sponsor Deadline for Preliminary Program June 4 June 4

HQ - Sandra Preliminary Program Posted Online June June

HQ - Sandra Schedule at a Glance Posted Online June June

HQ - Lauren Registration setup and testing May 28 June 18

HQ - Lauren Registration opens July 16Ongoing

HQ - Sandra Speaker Release Forms Due to HQ July 30 Ongoing

HQ – Lauren Early Bird Discount Ends Sept. 3 Sept. 3

HQ – Sandra HQ Formats First Draft of Final Program Sept. 3 Sept. 7

VP/Chair VP/Chair Reviews First Draft of Final Program Sept 10 Sept 14

HQ - Madh Sponsor Deadline for Final Program and Signs Sept. 14 Sept 14

HQ – Sandra HQ Formats Final Draft of Final Program Sept. 17 Sept. 21

VP/Chair VP/Chair Approve Final Draft of Final Program Sept. 24 Sept. 28

HQ – Sandra HQ Finalizes the Final Program Oct. 1 Oct. 5

HQ - Sandra Speaker/Moderator Bios and PowerPoints due to HQ Oct. 1 Ongoing

HQ - Lauren Advance Registration Closes Oct. 8 Oct. 8

HQ - Barb HQ Formats Speaker Bios and Converts PowerPoints Oct. 15 Oct. 19

HQ - Barb HQ Posts PowerPoints, Roster and Bios Online (Announce to attendees) Oct. 18 Oct. 21

HQ - Barb Final Program Goes to Printer Oct. 8 Oct. 10

HQ -Lauren Ship Date Oct. 26 Oct. 26

HQ Shipment Arrives at Hotel Nov. 2 Nov. 2

2018 Charter Book

Business Development Course Subcommittee

Business Development Course Subcommittee Charter as of 11/2017Professional Development Portfolio

BUSINESS DEVELOPMENT COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: Business Development Course Subcommittee


Mission/Charge: This committee is responsible for developing the course program.Program development includes choosing the agenda, securinginstructors and helping to develop the content of the session(descriptions and learning objectives). The Committee will work incooperation with the AUTM Sponsorship Manager to acquiresponsorship support of the PD courses once the CoulterFoundation grant funding is expired.

Specific Deliverables: Committee members will: participate in conference calls as needed. Select meeting location from proposals submitted Secure program instructors Work with instructors to create curriculum Develop course objectives


Tactics:


Strategy 1A: Develop and provide resources and support forevery career stage, across all institution sizes and types, with adiversity of subject matter.Tactic: Conduct a diagnositcs business development course.Metric: 5% increase in attendance from 2016 to 2018.

>5% increase in attendance – green >2% increase in attendance – yellow < 0% increase in attendance – red


Joy Goswami, University of Delaware

Vice Chair (if applicable): Linara Axanova, University of Pennsylvania



TBDn/an/a

Members: Jennifer Daug, Thomas Jefferson UniversityChris Molineaux, Life Sciences PennsylvaniaMara Neal, Cook Renentec




Number of Members: Currently 5; Up to 12 members


Committee members who are recruited as subject matter expertsfor a particular curriculum may rotate off yearly.

Member Skills: Reasonable experience in technology transfer. Ability to workwithin deadlines and as a group. Active participation in committeefunctions, ability to meet deadlines/commitments, team player,some committee members shall be needed to solicit forsponsorships once the Coulter Foundation funding expires at theend of 2018.

In addition, some committee members should have expertise inthe area of concentration, for example: Digital Health.

Type of Meetings: Monthly and/or weekly conference calls and potentially one in-person meeting at the Annual Meeting.

Committee/TF Expectations: Committee Members are expected to: attend / participate in each of the monthly conference calls; attend and participate in any in-person meetings - including

attending the in-person course identify and recruit industry specific instructors committee members may also be expected to conduct a

session in the course, if appropriate provide one-page summary of suggestions for improvement; devote 2-3 hours per month on this Subcommittee’s activities

New Member Recruitment: New members should be recruited each year. New members,with experience in the targeted field will be needed to plan eachnew course.


Budget: Revenue: $58,250Expense: $38,020Net Profit/Loss: $20,230Appendix A



Lead Staff Liaison:


Rebecca Gilbert, [email protected]

Barbara Gunderson, [email protected]

eGroup: Business Development Course Task Force


AccountType


Revenue BUSD- Registration 55,250Revenue BUSD- Sponsorships 3,000


Expenses BUSD- Credit Card Fee 1,215Expenses BUSD- A.V. Rental 5,000Expenses BUSD- Layout/Printing/Copies 4,105Expenses BUSD- Supplies 500Expenses BUSD- Postage/Shipping/Distribution 400Expenses BUSD- Promotion/Marketing/Web 450Expenses BUSD- Meals/Breaks/Receptions 24,000Expenses BUSD - Staff Travel 1,100Expenses BUSD- Speaker Fees/Expenses 1,000Expenses BUSD- Committee Expenses 250


2018 Charter Book

Compliance Course Subcommittee

Compliance Course Committee Charter 06/2017 Professional Development Portfolio

COMPLIANCE COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: Compliance Course Subcommittee


Mission/Charge: This committee is responsible for developing the course program.Program development includes choosing the agenda, securingmoderators and speakers and helping to develop the content ofthe session (descriptions and learning objectives). The Committeeworks in cooperation with the AUTM Sponsorship Manager toacquire sponsorship support of the PD courses.



Tactics:

Strategic Plan Goals and Strategies supported:Goal 1: Empower MembershipGoal 2: Promote the Value Across the Breadth of TechnologyTransfer:Goal 3: AdvocateGoal 4: Grow and Diversify

Tactic: Delivery of an advanced compliance training courseMetric: Audience ratings >80% Met or exceeded expectations – green >60% met or exceeded expectations – yellow < 40% met or exceeded expectations – redMetric: Course attendanceStrategy Supported:




credentials 3D Collaborate with organizations focused on shared

issues. 4C Broaden AUTM’s sources of revenue to ensure a


Tactic: Update the course syllabus and content to be delivered atCompliance course annually to ensure latest and most relevantcontent is taught.Metric: Audience ratings


>80% Met or exceeded expectations – green >60% met or exceeded expectations – yellow < 40% met or exceeded expectations – redStrategy Supported:



Tactic: Identify and train 2 new facilitators per course to “deepenthe bench”Metric: New members added to CommitteeStrategy Supported:




Tactic: Identify at least one non-English trainer to join committee– preferably Spanish-speakers to help in Latin Americaspecifically.Metric: New non-English member(s) added to CommitteeStrategy Supported:




Tactic: Creation of an advanced compliance online communityon AUTM websiteMetric: Number of participants and use of online communityStrategy Supported:


1D Improve accessibility of resources 3D Collaborate with organizations focused on shared

issues.

LeadershipCommittee/Task Force Chair: Monya Dunlap, RTTP, University of Florida



TBDTBD


Other Lead Position: n/a

Members: Sabrina Darnell, Technology Transfer, University of KentuckyBecky Hernandez, California Institute of TechnologyCorin Hindenach, University of LouisvilleJianling Liu, Tech Launch ArizonaMichele O’Shea, Borman and Company LLCDiane Titus, Princeton University











Budget: Revenue $77,000Expense $47,792Net Profit/Loss $29,208See Appendix A



Lead Staff Liaison:

Other Staff Members:Barbara Gunderson - [email protected] Development Manager

eGroup: Compliance Course Committee


Appendix A

Budget

RevenueCompliance CourseRegistrations

76000

Compliance CourseSponsorships

1000

77,000

ExpensesCompliance -Layout/Printing/Copies

2170

Compliance - Supplies 100Compliance - Credit Card Fees 522Compliance -Postage/Shipping/Distribution

300

Compliance -Promotion/Marketing/Web

1000

Compliance - A/V Rental 19000Compliance -Meals/Breaks/Receptions

21000

Compliance - Officer Travel 0Compliance - Staff Travel 1200Compliance - SpeakerFees/Expenses

2000

Compliance - CommitteeExpenses

500

47,792

TOTAL 29,908.00

2018 Charter Book

Essentials Course Subcommittee

Essentials (EATT) Course Subcommittee Charter as of 06/2017 Professional Development Portfolio

ESSENTIALS (EATT) COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: Essentials Course Planning Subcommittee


Mission/Charge: This committee is responsible for developing the Essentialscourse program, which is a stand-alone, professionaldevelopment course held once a year. Program developmentincludes choosing the agenda, developing the content of eachsession within the course as well as learning objectives, securingmoderators and speakers, and supplying descriptions of eachsession.

Specific Deliverables: Develop course session content and learning objectives Secure program moderators and speakers to deliver content Committee members participate in a conference call monthly


Tactics:


Tactic 1: Provide integrated, case-based course materialMetric: Incorporation of audience ratings and comments from theSeptember, 2017, course >75% Met or exceeded expectations; continue to develop

new cases and opportunities for speaker integration for futurecourses – green

>50% met or exceeded expectations; address specificconcerns within the context of the existing course structure –yellow

< 50% met or exceeded expectations; re-configure the entirecourse structure - red

Strategy Supported: 1A Develop and provide resources andsupport for every career stage, across all institution sizes andtypes, with a diversity of subject matter.

Tactic 2: Develop a resource of topics/critical concepts that (1)integrate Essentials topics with other professional developmentofferings, and (2) provide guidance when modifying Essentialstopics for other forums and time spansMetric: Progress in creating the resource, All topics addressed with an outline of most critical concepts

– green All topics addressed with half or fewer critical concepts

outlined – yellow


Fewer than all topics addressed, little progress on outliningcritical concepts - red

Strategy Supported:1C Deliberately evolve AUTM products,tools, and services to ensure relevance to members andstakeholders.

Tactic 3: Develop a rationale and plan for selecting future meetinglocationsMetric: Acceptance of rationale and plan by the subcommitteeand by AUTM management Completion of rationale and plan – green Identification of opportunities for future locations (e.g.,

partnering with regional meeting, permanent location atAUTM headquarters) – yellow

No action - red

Strategy Supported:1D Improve accessibility of resources.


Marie Kerbeshian, PhD, University of Iowa Research FoundationKristin Rencher,MBA, Apio Partners LLCNew co-chair to be selected in 2018




n/an/an/a

Members: Dirk Benedict, Louisiana State UniversityAlexander P. Ducruet, PhD, CLP, University of PittsburghJoseph F. Janda, MA, MBA, RTTP, Portland State UniversityAndrew J. Maas, RTTP, Louisiana State UniversityArundeep S. Pradhan, RTTP, Apio PartnersKristin Rencher, MBA, RTTP, University of Northern ColoradoBrian Shedd, Louisiana State University and A&M CollegeRay Wheatley, MS, CLP, Consultant


Marketing CommitteeProgram Committee


Other course planning committees


Terms: Committee members will have a three year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee.


Members being groomed for leadership will stay on the committeean additional year for mentoring. They will assume theirleadership position in their fourth year.

Member Skills: Reasonable experience in technology transfer. Ability to workwithin deadlines and as a group. Active participation in committeefunctions, ability to meet deadlines/commitments, team player,some committee members are needed to solicit for sponsorships.Members need not be course speakers.

Type of Meetings: Monthly conference call and attend any in-person meetings(minimum 1).

Committee/TF Expectations: Committee Members are expected to: Participate in a monthly conference call to monitor progress Attend and participate in any in-person meetings (minimum 1) Devote 2-3 hours per month on Subcommittee activities Provide topic and critical concept course materials on

assigned area.



List as needed

Budget: Budget is combined with TOOLS CourseRevenue $71,500Expense $51,700Net Profit/Loss $19,800

See Appendix A


Lead Staff Liaison:


Sandra EleryProfessional Development Administrator


eGroup: Essentials of Academic Technology Transfer Course


Appendix A

Budget

AccountType


Revenue Basic & TOOLS Course Registrations 71,500Revenue Basic & TOOLS Course Sponsorships 0


Expenses Basic & TOOLS - Management Fee Allocation 0Expenses Basic & TOOLS - Layout/Printing/Copies 2,500Expenses Basic & TOOLS - Supplies 500Expenses Basic & TOOLS - Credit Card Fees 1,700Expenses Basic & TOOLS - Promotion/Marketing/Web 250Expenses Basic & TOOLS - A/V Rental 11,000Expenses Basic & TOOLS - Meals/Breaks/Receptions 31,000Expenses Basic & TOOLS - Officer Travel 0Expenses Basic & TOOLS - Staff Travel 1,700Expenses Basic & TOOLS - Speaker Fees/Expenses 2,500Expenses Basic & TOOLS - Committee Expenses 200Expenses Basic & TOOLS - Contingency 0Expenses Basic & TOOLS -

Postage/Shipping/Distribution350



Appendix BTIMELINE

AUTM Essentials & TOOLS CoursesMeeting Date: Oct. 22-24, 2018Timeline

The Hyatt LodgeOak Brook, IL

Responsible ITEM Begin Date DeadlineCommittee Committee considers next locationHQ - Mel HQ Creates Meeting ID

HQ- Lauren Travel Info posted online

Committee Committee develops program – confirms instructors

Committee Committee provides Speakers and Session Descriptions to HQ

HQ - Narcisa Moderator Release Forms and Speaker Information Sent

HQ - Mel HQ Formats First Draft of Full Preliminary Program

VP/Chair VP/Chairs Review First Draft of Program

HQ - Mel HQ Creates Final Draft of Preliminary Program

VP/Chair VP/Chair Approve Final Draft of Preliminary Program

HQ - Madh Sponsor Deadline for Preliminary Program

HQ - Mel Schedule at a Glance Posted Online

HQ - Mel Preliminary Program Posted Online

HQ - Lauren Registration setup and testing

HQ - Lauren Registration opens

HQ - Narcisa Speaker Release Forms Due to HQ

HQ - Lauren Early Bird Discount Ends

HQ - Mel HQ Formats First Draft of Final ProgramVP/Chair VP/Chair Reviews First Draft of Final ProgramHQ - Lauren Sponsor Deadline for Final Program and SignsHQ - Mel HQ Formats Final Draft of Final Program

VP/Chair VP/Chair Approve Final Draft of Final ProgramHQ - Mel HQ Finalizes the Final ProgramHQ - Narcisa Speaker/Moderator Bios and PowerPoints due to HQHQ - Lauren Advance Registration ClosesHQ - Mel HQ Formats Speaker Bios and Converts PowerPointsHQ - Mel HQ Posts PowerPoints, Roster and Bios Online (Announce to attendees)

HQ - Mel Final Program Goes to Printer

HQ - Lauren Ship DateHQ Shipment Arrives at Hotel

2018 Charter Book

IP Portfolio Management Course Subcommittee

IP Portfolio Management Course Subcommittee Charter 01/2018Professional Development Portfolio

IP PORTFOLIO MANAGEMENT COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: IP Portfolio Management Course Subcommittee


Mission/Charge: This committee is responsible for developing the course program.Program development includes choosing the agenda, securingmoderators and speakers and helping to develop the content ofthe session (descriptions and learning objectives). The committeeworks in cooperation with the AUTM Sponsorship Manager toacquire sponsorship support of the PD courses.



Tactics:

Strategic Plan Goals and Strategies supported:Goal 1: Empower MembershipGoal 2: Promote the Value across the breadth ofTechnology TransferGoal 3: AdvocateGoal 4: Grow and Diversify

Tactic: Delivery of an IP Portfolio Management courseMetric: Audience ratings >80% Met or exceeded expectations – green >60% met or exceeded expectations – yellow < 40% met or exceeded expectations – redMetric: Course attendanceStrategy Supported:




credentials 3D Collaborate with organizations focused on shared

issues. 4C Broaden AUTM’s sources of revenue to ensure a


Tactic: Update the course syllabus and content to be delivered atthe course annually to ensure latest and most relevant content istaught.Metric: Audience ratings


>80% Met or exceeded expectations – green >60% met or exceeded expectations – yellow < 40% met or exceeded expectations – redStrategy Supported:



Tactic: Identify and train 2 new facilitators per course to “deepenthe bench”Metric: New members added to committeeStrategy Supported:




LeadershipCommittee/Task Force Chair: Monya Dunlap

Lee Heiman




TBDTBDn/a

Members: Felicia MetzGlenn LadwigDan AbelKimberly DunnKaren Boghossian





Terms: Committee members will have a three year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assume


leadership positions can enter the leadership track after twoconsecutive years of service on the committee.Members being groomed for leadership will stay on the committeean additional year for mentoring. They will assume theirleadership position in their fourth year.






Budget: Shared with the Agreement Maintenance CourseRevenue $37,750Expense $34,863Net Profit/Loss $2,888See Appendix A


Lead Staff Liaison:


Sandra Elery - [email protected]

eGroup:


Appendix A

Budget


Agreement & Patent Course - Registrations 35,750

Agreement & Patent Course - Sponsorships 2,000


Agreement & Patent Course - Layout/Printing/Copies 2,170

Agreement & Patent Course - Supplies 400

Agreement & Patent Course - Credit Card Fees 523Agreement & Patent Course -Postage/Shipping/Distribution 300Agreement & Patent Course - Promotion/Marketing/Web 270

Agreement & Patent Course - A/V Rental 10,000

Agreement & Patent Course - Meals/Breaks/Receptions 17,250

Agreement & Patent Course - Officer Travel 1,200

Agreement & Patent Course - Staff Travel 1,200

Agreement & Patent Course - Speaker Fees/Expenses 1,000

Agreement & Patent Course - Committee Expenses 350

Agreement & Patent Course - Contingency 200


Net Income Department 2,888


Appendix B

Timeline

AUTM Agreement Maintenance CourseAUTM IP Portfolio Management CourseAUTM Compliance CourseMeeting Dates: November 5-7, 2018

Hyatt RegencyBethesda, MD

Responsible ITEM Begin Date DeadlineCommittee Committee Provides HQ with Title and Description of Meeting Now March 15

HQ- Lauren Travel Info posted online March March

Committee Committee Provides Speakers and Session Descriptions to HQ Now May 25

HQ - Sandra Moderator Release Forms and Speaker Information Sent June 18 June 22

HQ - Sandra HQ Formats First Draft of Preliminary Program May 28 June 4

VP/Chair VP/Chairs Review First Draft of Preliminary Program June 6 June 11

HQ – Sandra HQ Creates Final Draft of Preliminary Program June 13 June 15

VP/Chair VP/Chair Approve Final Draft of Preliminary Program June 18 June 21

HQ - Madh Sponsor Deadline for Preliminary Program June 4 June 4

HQ - Sandra Preliminary Program Posted Online June June

HQ - Sandra Schedule at a Glance Posted Online June June

HQ - Lauren Registration setup and testing May 28 June 18

HQ - Lauren Registration opens July 16Ongoing

HQ - Sandra Speaker Release Forms Due to HQ July 30 Ongoing

HQ – Lauren Early Bird Discount Ends Sept. 3 Sept. 3

HQ – Sandra HQ Formats First Draft of Final Program Sept. 3 Sept. 7

VP/Chair VP/Chair Reviews First Draft of Final Program Sept 10 Sept 14

HQ - Madh Sponsor Deadline for Final Program and Signs Sept. 14 Sept 14

HQ – Sandra HQ Formats Final Draft of Final Program Sept. 17 Sept. 21

VP/Chair VP/Chair Approve Final Draft of Final Program Sept. 24 Sept. 28

HQ – Sandra HQ Finalizes the Final Program Oct. 1 Oct. 5

HQ - Sandra Speaker/Moderator Bios and PowerPoints due to HQ Oct. 1 Ongoing

HQ - Lauren Advance Registration Closes Oct. 8 Oct. 8

HQ - Barb HQ Formats Speaker Bios and Converts PowerPoints Oct. 15 Oct. 19

HQ - Barb HQ Posts PowerPoints, Roster and Bios Online (Announce to attendees) Oct. 18 Oct. 21

HQ - Barb Final Program Goes to Printer Oct. 8 Oct. 10

HQ -Lauren Ship Date Oct. 26 Oct. 26

HQ Shipment Arrives at Hotel Nov. 2 Nov. 2

2018 Charter Book

Leadership Forum Course Subcommittee

Leadership Forum Course Subcommittee Charter as of 06/2017 Professional Development Manual

LEADERSHIP FORUM (THE CONVERSATION) COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: Leadership Forum (The Conversation) Course Subcommittee


Mission/Charge: This committee is responsible for developing the course programof The Conversation, the high-level event for senior members ofthe profession that involves presentation-free, moderated panel-style discussions that fully engage attendees in a dialogue or hasan interactive facilitator of the entire group. Program developmentincludes choosing the agenda, securing moderators and speakersand helping to develop the content of the session (descriptionsand learning objectives). The Committee works in cooperationwith the AUTM Sponsorship Manager to acquire sponsorshipsupport of the PD courses.

Specific Deliverables: Committee members participate in a conference call monthly Select meeting location from committee input/suggestions Secure program moderators and panelists/speakers Recruit Sponsors


Tactics:


Tactic: Hold a successful The Conversation event as a stand-alone or adjacent to another offering every other year, in order toprovide advanced topics to senior leadership.Metric: Audience ratings >80% met or exceeded expectations – green >60% met or exceeded expectations – yellow < 40% met or exceeded expectations - red



James R. Zanewicz, RTTP, Tulane University (Rotates off after2017 event)Patrick Reed, MS, RTTP, LSU Health Sciences CenterKirsten Leute, Osage University Partners (Rotates into Chair after2017 Event)




n/aTBDTBD


Members: Kate Tallman, U of ColoradoBecky Mahurin, Montana State University (Rotates off after 2017Event)Marc Sedam, M.B.A., UNHInnovation (Rotates off after 2017Event)Jared Borkat, MedimmuneTBD Non-life Science Industry MemberMaja Larson, The Allen InstituteSteve Susalka, AUTM


n/a


Number of Members: Currently 10; Varies, approximately 5-10

Terms: Committee members will have a four-year term, then either rotateoff the committee or be in an extended-period leadership position.Members who are going to assume leadership positions can enterleadership track after two consecutive years of service on thecommittee.Members being groomed for leadership could also stay on thecommittee an additional 2 years for a total of 6 years of service,no member will be allowed to serve more than 6 years.

Member Skills: High-level of experience in leadership and technology transfer.Ability to work within deadlines and as a group. Activeparticipation in committee functions, ability to meetdeadlines/commitments, team player, some committee membersare needed to solicit for sponsorships.


Committee/TF Expectations: Committee Members are expected to: attend and participate in monthly conference calls; attend and participate in any in-person meetings; provide one-page summary of suggestions for improvement devote 2-3 hours per month on this Subcommittee’s activities

New Member Recruitment: Committee members are recruited as needed to plan the coursein the years the course is offered.


n/a

Budget: Revenue $73,550Expense $50,213Net Profit/Loss $23,335See Appendix A


Timeline: n/a

Lead Staff Liaison:


Sandra Elery/Rebecca GilbertProfessional Development Administrator


eGroup: Leadership Forum


Appendix A

Budget

Account Type Description 2018 BudgetRevenue Leadership Forum Registrations 62,500Revenue Leadership Forum Sponsorships 11000

Total Revenue 73550

Expenses Leadership Forum - Layout/Printing/Copies 3045Expenses Leadership Forum - Bank Fees 1500Expenses Leadership Forum - A/V Rental 6500Expenses Leadership Forum - Meals/Breaks/Receptions 30600Expenses Leadership Forum - Speaker Fees/Expenses 2000Expenses Leadership Forum- Promotion/Marketing/Web 270Expenses Leadership Forum- Contingency 500Expenses Leadership Forum-


Expenses Leadership Forum- Staff Travel 1200Expenses Leadership Forum- Supplies 400Expenses Leadership Forum- Committee Expenses 1500Expenses Leadership Forum- Officer Travel 2400

Total Expense 50215Net Income Department 23335

2018 Charter Book

Marketing Course Subcommittee

Marketing Course Subcommittee Charter as of 05/2017 Professional Development Portfolio

MARKETING COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: Marketing Course Subcommittee


Mission/Charge: This subcommittee is responsible for developing the courseprogram. Program development includes creating the agenda andsecuring speakers. And developing the course content(descriptions and learning objectives).

Specific Deliverables: Committee members participate in monthly conference callsin the six months leading up to the course.

Committee members strive to develop high-quality contentand course materials that are relevant to the current businessenvironment and responsive to the needs of participants.

Committee chair(s) provide reporting on committee activitiesto the PD coordinator and Board.


Tactics:


Strategy 1A: Develop and provide resources and support forevery career stage, across all institution sizes and types, with adiversity of subject matter.

Tactic: Deliver current and varied perspectives on course subjectmatterMetric: Audience ratings >80% Met or exceeded expectations – green >60% met or exceeded expectations – yellow < 40% met or exceeded expectations – red

Tactic: Continuous development and redevelopment of coursecontent to reflect the needs of participantsMetric: Audience ratings >80% Met or exceeded expectations – green >60% met or exceeded expectations – yellow < 40% met or exceeded expectations - red

LeadershipCommittee/Task Force Chair: Arnaud Cottet, University of Notre Dame

Paul Tumarkin, Tech Launch Arizona, University of Arizona



n/an/a


Other Lead Position: n/a

Members: Tom Rodgers, Washington University, St. LouisJay Schrankler, University of MinnesotaNeyha Sehgal, The Innovation LabQuentin Thomas, Emory UniversityHarl Tolbert, Roswell Park Cancer InstituteSuwipa Wanasathop, Thailand



Other course planning subcommittees, as needed

Number of Members: Currently 8; Varies 5-8

Terms: Committee members will have a three-year term, then rotate offthe subcommittee or assume a leadership position. Members whoare going to assume leadership positions can enter the leadershiptrack after two consecutive years of service on the subcommittee.

Member Skills: Strong background in technology transfer marketing, withexpertise in one or more of the following areas: technology-specific marketing, office-specific marketing, market research,value proposition, market analysis, strategic communications,branding, public relations, and web marketing. Ability to workwithin deadlines and as a group. Active participation insubcommittee functions, collaborative engagement insubcommittee activities.

Type of Meetings: Conference calls and in-person meeting at the Annual Meeting.

Committee/TF Expectations: Committee Members are expected to: attend and participate in monthly conference calls; attend and participate in any in-person meetings; provide one-page summary of suggestions for improvement; devote18-20 hours per year on this subcommittee’s activities

New Member Recruitment: 1-3 new members recruited annually in Spring to begin their termin Fall for preparation and presentation of the Marketing Course atthe Annual Meeting in February/March of each year.


List as needed


See Appendix A

Timeline: n/a


Lead Staff Liaison:


Becky Gilbert – [email protected] Development Associate


eGroup: Marketing Course Committee


Appendix A

Budget

AccountType


Revenue Marketing Course 24,000Revenue Marketing Course Sponsorship


Expenses Management Fee: Marketing Course 0Expenses Marketing Course Temporary Staff 0Expenses Marketing Course - Layout/Printing/Copies 0Expenses Marketing Course Bank/Credit Card Fees 200Expenses Marketing Course Audio Visual 1,200Expenses Marketing Course Continental Breakfast 3,200Expenses Marketing Course Lunch 5,200Expenses Marketing Course Breaks 3,000Expenses Marketing Course Committee Expenses 200


2018 Charter Book

Negotiation Course Subcommittee

Negotiations Course Subcommittee Charter as of 05/2017 Professional Development Portfolio

NEGOTIATIONS COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: Negotiations Course Subcommittee



Specific Deliverables: Committee members participate in a conference call quarterly(or more frequently as scheduled)

Secure program moderators and speakers Recruit Sponsors


Tactics:


Strategy 1A: Develop and provide resources and support forevery career stage, across all institution sizes and types, with adiversity of subject matter.

Tactic 1: Delivery of training at Annual MeetingMetric: Audience ratings >80% Met or exceeded expectations – green >60% met or exceeded expectations – yellow < 40% met or exceeded expectations - red


Ray Wheatley, MS, CLP, Retired (ex-UT Southwestern MedicalCenter)




TBDTBDn/a

Members: Alan R. Bentley, Vanderbilt UniversityTracy Roberson, University of Texas Southwestern MedicalCenter


Sponsorship Task ForceMarketing CommitteeProgram Committee




Number of Members: 3 current members; Varies, but approximately 1-3



1. At least 10 years’ experience in licensing and negotiating (nospecific technical area, but biotech is generally more relevant toattendee questions).

2. At least 100 licenses negotiated with large and small firms.Experience with start-ups very helpful.

3. Members must be gregarious and well-seasoned speakers.They must be confident and have an engaging personality.Successful presenters of negotiation skills must be entertaining.

4. Presenters must be creative and read their audience todetermine what is working "on the fly" to succeed.



New Member Recruitment: New members recruited annually in early December to begin theirterm at the Annual Meeting in February/March.


n/a

Budget: Revenue Range $22,500Expense Range $12,200Net Profit/Loss $10,300Appendix A


Timeline: n/a

Lead Staff Liaison:


Becky Gilbert – [email protected] Development Administrator


eGroup: n/a


Appendix A

Budget

AccountType


Revenue Negotiations Course 22,500Revenue Negotiations Course Sponsorship


Expenses Negotiations Course Temporary Staff 0Expenses Negotiations Course Bank/Credit Card Fees 0Expenses Negotiations Course Audio Visual 1,200Expenses Marketing Course Lunch 6,500Expenses Negotiations Course Breaks 3,000Expenses Negotiations Course Speaker/Moderator Gifts 1000Expenses Negotiations Course Reimbursements 500


2018 Charter Book

Small Office Course Subcommittee

Small Office Course Subcommittee Charter as of 07/2017 Professional Development Portfolio

SMALL OFFICE COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: Successful Practices in Small Technology Transfer OfficesCourse Planning Subcommittee


Mission/Charge: This committee is responsible for developing and administeringthe course program which includes setting the agenda, securingdiscussion leaders and helping to develop the content of thesession (descriptions and learning objectives). The Committeeworks in cooperation with the AUTM Sponsorship Manager toacquire sponsorship support of the PD courses.

Specific Deliverables: Committee members participate in monthly conference calls Select meeting location from committee input/suggestions Secure program moderators Obtain Sponsorship


Tactics:


Strategy 1C: Deliberately evolve AUTM products, tools, andservices to ensure relevance to members and stakeholders.Tactic: Train two new facilitators for the 2018 courseMetric: Number of new instructors 2 new instructors – green 1 new instructor – yellow 0 new instructors – red

Strategy 1B: Create, grow and cultivate AUTM’s Body ofKnowledgeTactic: Increase number of attendee participation in 2018Metric: Attendees numbers >20% increase – Green >10% increase – yellow < 0% increase - red


Rodney Ridley, Ph.D., Wilkes UniversityEllen MacKay, M.Ed, Lakehead University




TBDTBDn/a


Members: Michael Alder, Bigham Young UniversityAllyson Best, University of MississippiWes Blakeslee, ConsultantKatherine Cappellari, West Virginia UniversityAlexandra Hall, University of DenverJoseph Janda, Portland State UniversityTodd Keiller, Worcester Polytechnic InstituteWilliam Lawson, University of TulsaLuna Mukherjee, Biotechnology VentureMichael Rondelli, University of North TexasWilliam Vaughn, Colorado School of MinesJoseph Wright, South Dakota School of Mines






Terms: Committee members will have a three year term, then eitherrotate off the committee or be in the process of being groomed fora leadership position. Members who are going to assumeleadership positions can enter the leadership track after twoconsecutive years of service on the committee. Members beinggroomed for leadership can stay on the committee an additionalyear for mentoring.


Type of Meetings: Conference calls and at least one in-person meeting at the AnnualMeeting or the small TTO course meeting.

Committee/TF Expectations: Committee Members are expected to: attend and participate in monthly conference calls; attend and participate in any in-person meetings; complete tasks needed for administering the course provide feedback and suggestions to make the course better; devote 2-3 hours per month on this Subcommittee’s activities

New Member Recruitment: New members will be recruited annually to begin their term at theAnnual Meeting in February/March.


n/a

Budget: :Revenue Range $9300


Expense Range $6000Net Profit/Loss $3300

Appendix A

Timeline: provided as Appendix B

Lead Staff Liaison:


Sandra Elery, [email protected] Development Administrator


eGroup: Small Office Course Planning Committee


Appendix A

Budget

Account Type Description 2018Budget

Revenue Small TTO Workshop Course Registration 7,800Revenue Small TTO Workshop Course Sponsorship 1,500

TotalRevenue

9,300

Expenses Small TTO Workshop Course -Layout/Print/Copy

650

Expenses Small TTO Workshop Supplies 50Expenses Small TTO Workshop Course - Bank Fees 250Expenses Small TTO Workshop Course -

Postage/Ship/Dist.0

Expenses Small TTO Workshop Course -Promotion/Mark/Web

100

Expenses Small TTO Workshop Course - AV Rental 550Expenses Small TTO Workshop Course -

Meals/Breaks/Recep4,100

Expenses Small TTO Workshop Course - Officer Travel 0Expenses Small TTO Workshop Course - Staff Travel 0Expenses Small TTO Workshop Course - Speaker

Fees/Exp0

Expenses Small TTO Workshop Course - Cmt Expenses 0Expenses Small TTO Workshop Course - Contingency 300



Appendix B

TimelineAUTM 2015 Successful Practices in Small Technology Transfer OfficesMeeting Date: 20xxTimeline

HotelTown/State USA

Responsible ITEM Begin Date DeadlineCommittee Committee considers next locationHQ - Sandra HQ Creates Meeting IDHQ- Lauren Travel Info posted onlineCommittee Committee develops program – confirms instructorsHQ - Sandra Schedule at a Glance Posted OnlineCommittee Committee provides Speakers and Session Descriptions to HQHQ - Sandra Moderator Release Forms and Speaker Information SentHQ - Sandra HQ Formats First Draft of Full Preliminary ProgramVP/Chair VP/Chairs Review First Draft of ProgramHQ - Sandra HQ Creates Final Draft of Preliminary ProgramVP/Chair VP/Chair Approve Final Draft of Preliminary ProgramHQ - Madh Sponsor Deadline for Preliminary ProgramHQ - Sandra Preliminary Program Posted OnlineHQ - Lauren Registration setup and testingHQ - Lauren Registration opensHQ - Sandra Speaker Release Forms Due to HQHQ - Lauren Early Bird Discount EndsHQ - Sandra HQ Formats First Draft of Final ProgramVP/Chair VP/Chair Reviews First Draft of Final ProgramHQ - Madh Sponsor Deadline for Final Program and SignsHQ - Sandra HQ Formats Final Draft of Final ProgramVP/Chair VP/Chair Approve Final Draft of Final ProgramHQ - Sandra HQ Finalizes the Final ProgramHQ - Sandra Speaker/Moderator Bios due to HQHQ - Lauren Advance Registration ClosesHQ - Sandra HQ Formats and Converts Speaker BiosHQ - Sandra HQ Posts PowerPoints, Roster and Bios Online (Announce to attendees)HQ - Sandra Final Program Goes to Printer (Electronic Only?)HQ - Lauren Ship DateHQ Shipment Arrives at Hotel

2018 Charter Book

Software Course Subcommittee

Software Course Subcommittee Charter as of 05/2017 Professional Development Portfolio

SOFTWARE COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: Software Course Planning Subcommittee


Mission/Charge: This committee is responsible for developing the course program.Program development includes choosing the agenda, securingmoderators and speakers and helping to develop the content ofthe session (descriptions and learning objectives). The Committeeworks in cooperation with the AUTM Sponsorship Manager toacquire sponsorship support of the PD courses

Specific Deliverables: Committee members participate in a conference call monthly Select meeting location from committee input/suggestions Secure program moderators and speakers Recruit Sponsors


Tactics:


Tactic 1: Hold a successful Software Course in 2018.Metric: Audience ratings >80% Met or exceeded expectations – green >60% met or exceeded expectations – yellow < 40% met or exceeded expectations - red



Tara Branstad, Carnegie Mellon UniversityAndrew Morrow, University of Minnesota




TBDTBDn/a

Members: Drew Bennett, University of MichiganDaniel Dardani, CLP, MIT Technology Licensing OfficeLaura Dorsey, University of WashingtonAlex Ducret, University of PittsburghGail Dykstra, University of WashingtonChristopher Ghere, University of MinnesotaLewis Humphreys, Tech Launch Arizona


Imelda Oropeza, Stanford UniversityNing-Shiuan Snoeberger, PhD, MITCharles R. Williams, JD, PhD, University of OregonRobert A. Woolridge, MBA, CLP, Carnegie Mellon University












n/a


Appendix A

Timeline: Provided as Appendix B

Lead Staff Liaison: Rebecca Gilbert, AUTM – [email protected]


Other Staff Members:Professional Development Administrator


eGroup: Software Course Planning Committee


Appendix A

Budget

Account Type Description 2018 BudgetRevenue Software Course Registrations 45,000Revenue Software Course Sponsorships 4,500

Software Course Hotel CommissionsTotal Revenue 49,500

Expenses Software - Management Fee Allocation 0Expenses Software Course - Layout/Printing/Copies 1,400Expenses Software - Supplies 100Expenses Software - Bank Fees 1,100Expenses Software - Promotion/Marketing/Web 250Expenses Software - A/V Rental 3,100Expenses Software - Meals/Breaks/Receptions 27,500Expenses Software - Staff Travel 1,100Expenses Software - Speaker Fees/Expenses 0Expenses Software - Postage/Shipping/Distribution 150Expense Software - Special Events 0Expenses Software - Committee Expenses 0Expenses Software - Contingency 0



Appendix B

TimelineAUTM Software CourseTimeline

TBDLocation: TBD

RESPONSIBLE TASK Begin Date DeadlineCommittee Committee considers next locationHQ - Barb HQ Creates Meeting IDHQ- Madh Travel Info posted onlineCommittee Committee develops program – confirms instructorsCommittee Committee provides Speakers and Session Descriptions to HQHQ - open Moderator Release Forms and Speaker Information SentHQ - Barb HQ Formats First Draft of Full Preliminary ProgramVP/Chair VP/Chairs Review First Draft of ProgramHQ - Barb HQ Creates Final Draft of Preliminary ProgramVP/Chair VP/Chair Approve Final Draft of Preliminary ProgramHQ - Madh Sponsor Deadline for Preliminary ProgramHQ - Barb Preliminary Program Posted OnlineHQ - Barb Schedule at a Glance Posted OnlineHQ - Madh Registration setup and testingHQ - Madh Registration opensHQ - open Speaker Release Forms Due to HQ

HQ - Madh Early Bird Discount EndsHQ - Barb HQ Formats First Draft of Final ProgramVP/Chair VP/Chair Reviews First Draft of Final ProgramHQ - Madh Sponsor Deadline for Final Program and SignsHQ - Barb HQ Formats Final Draft of Final ProgramVP/Chair VP/Chair Approve Final Draft of Final ProgramHQ - Barb HQ Finalizes the Final ProgramHQ - open Speaker/Moderator Bios and PowerPoints due to HQHQ - Madh Advance Registration ClosesHQ - Barb HQ Formats Speaker Bios and Converts PowerPointsHQ - Barb HQ Posts PowerPoints, Roster and Bios Online (Announce to attendees)HQ - Barb Final Program Goes to PrinterHQ - Madh Ship DateHQ Shipment Arrives at Hotel

2018 Charter Book

Startup Course Subcommittee

Startup Business Development Course Subcommittee Charter as of 05/2017Professional Development Portfolio

STARTUP BUSINESS DEVELOPMENT COURSE COMMITTEE CHARTER

Committee/Task Force Name: Startup Business Development Course Subcommittee





Tactics:


Tactic 1: Develop innovative programing on new topicsMetric: Audience ratings• >80% Met or exceeded expectations – green• >60% met or exceeded expectations – yellow• < 40% met or exceeded expectations – redStrategy 1A: Develop and provide resources and support forevery career stage, across all institution sizes and types, with adiversity of subject matter.


Peter Ball, JD, Mayo Foundation for Medical Education andResearch

Vice Chair (if applicable): Yatin S. Karpe, PhD, Rowan University



TBDTBDn/a

Members: Robert Brown, JD, Louisiana State University and A&M CollegeTony Gangemi, Murtha Cullina LLP













Budget: This course will not be held in 2018Revenue Range $0Expense Range $0Net Profit/Loss $0

Timeline: Provided as Appendix B

Lead Staff Liaison:


Rebecca GilbertProfessional Development Administrator


eGroup: Startup Course Planning Committee


Appendix BTimeline

AUTM Startup CourseMeeting Date: 20xxTimeline

TBD

Responsible ITEM Begin Date Deadline

Committee Committee considers next location

HQ - Becky HQ Creates Meeting ID




HQ - open Moderator Release Forms and Speaker Information Sent

HQ - Becky HQ Formats First Draft of Full Preliminary Program


HQ - Becky HQ Creates Final Draft of Preliminary Program


HQ - Madh Sponsor Deadline for Preliminary Program

HQ - Becky Schedule at a Glance Posted Online

HQ - Becky Preliminary Program Posted Online



HQ - open Speaker Release Forms Due to HQ


HQ - Becky HQ Formats First Draft of Final Program

VP/Chair VP/Chair Reviews First Draft of Final Program

HQ - Lauren Sponsor Deadline for Final Program and Signs

HQ - Becky HQ Formats Final Draft of Final Program

VP/Chair VP/Chair Approve Final Draft of Final Program

HQ - Becky HQ Finalizes the Final Program

HQ - open Speaker/Moderator Bios and PowerPoints due to HQ

HQ - Lauren Advance Registration Closes

HQ - Becky HQ Formats Speaker Bios and Converts PowerPoints

HQ - Becky HQ Posts PowerPoints, Roster and Bios Online (Announce to attendees)

HQ - Becky Final Program Goes to Printer

HQ - Lauren Ship Date

HQ Shipment Arrives at Hotel

2018 Charter Book

TOOLS Course Subcommittee

TOOLS Course Subcommittee Charter as of 07/2017 Professional Development Portfolio

TOOLS COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: Technology Operations and Organization Licensing Skills(TOOLS) Course Committee


Mission/Charge: The TOOLS Course Planning Committee is responsible for planningthe entire TOOLS Course meeting, and related professionaldevelopment programs for administrative professionals such as theAdvanced TOOLS Course (when offered), including programdevelopment. Program development is the most time-intensiveactivity undertaken by committee members, as choosing theagenda, securing moderators and speakers, and helping to developthe content of the session are tasks involving all members of thiscommittee. The committee works in cooperation with theESSENTIALS Course Planning Committee on venue, budget, andprogramming because both courses are offered concurrently withattendees able to attend sessions from either course.

Specific Deliverables: Each year, the Committee will deliver a complete agenda for a 2.5day, introductory training program for university technology transferadministrators. The agenda will include a variety of sessions thatgenerally cover the major the administrative functions of atechnology transfer office. The agenda will include a descriptionand learning objectives for each session, and the names ofmoderators and/or speakers for each session. In collaboration withthe ESSENTIALS Course Planning Committee, the TOOLS CoursePlanning Committee will deliver an appropriate venue, date for theprogram, and budget that meets revenue targets specified byAUTM’s Executive Director. Deliverables will be achieved through 4– 8 conference calls each year.


Tactics:


Tactic: Deliver quality programming that meets the professionaldevelopment needs of administrators.Metric: Achieve a rating of “Meets expectations” or better for theoverall course in at least 80% of respondents to the programsurvey. >80% Met or exceeded expectation – green >60% Met or exceeded expectation - yellow <40% Met or exceeded expectation – redStrategy Supported: 1A Develop and provide resources andsupport for every career stage, across all institution sizes and types,with a diversity of subject matter.


Tactic: Provide current and varied perspectives on course material.Metric: Ensure that at least 25% of content or speakers are neweach year as determined by comparing the agenda, speakers, andcourse materials to those of the previous year. >25% Met or exceeded expectation – green >10% Met or exceeded expectation – yellow 0% Met or exceeded expectation – redStrategies Supported: 1A Develop and provide resources andsupport for every career stage, across all institution sizes and types,with a diversity of subject matter1B Create, grow and cultivate AUTM’s Body of Knowledge

Tactic: Collect and archive presentation materials for each sessionand make these available as resources for future TOOLS speakersand other AUTM professional development programs.Metric: Obtain 100% of course materials from speakers. >100% Met or exceeded expectation – green >60% Met or exceeded expectation - yellow <40% Met or exceeded expectation - redStrategy Supported: 1B Create, grow and cultivate AUTM’s Bodyof Knowledge.1C Deliberately evolve AUTM products, tools, and services toensure relevance to members and stakeholders.1D Improve accessibility of resources.


Stephen Auvil – Maryland Technology Development Corporation(TEDCO)




n/an/an/a

Members: Steve Bayliss, Oxford University Innovation LimitedTiffany Beverly, JD, MA, University of South CarolinaSarah Conrod, Cape Breton UniversityMonya Dunlap, RTTP, University of FloridaVenessa Manaloto, Innnovate CalgaryJacqueline Saporito, Children’s Hospital of PhiladelphiaSandra Thompson, JD, University of Illinois at Urban-Champaign


n/a

Other Committees/TFs withwhich this group interacts: ESSENTIALS Course Planning Committee

Number of Members: Currently 8; Varies, but typically, 8 – 12 members (15 maximum)


Terms: Committee members will have a three-year term, then either rotateoff the committee or be in the process of being groomed for aleadership position. Members who are going to assume leadershippositions can enter the leadership track after two consecutive yearsof service on the committee. Members being groomed forleadership will stay on the committee an additional year formentoring. They will assume their leadership position in their fourthyear.

Leadership: Co-Chairs, or Chair and Vice Chair will serve two-yearoverlapping terms. During the second year of service the Chair willmentor their replacement.

Member Skills: Reasonable experience in technology transfer; Ability to work withindeadlines and as a group; Active participation in committeefunctions; Ability to meet deadlines/commitments; Team player;Some committee members are needed to solicit for sponsorships

Type of Meetings: Monthly teleconferences, as needed.

Committee/TF Expectations: Committee Members are expected to: Participate in each of the monthly conference calls Assist with identifying speakers and moderators Assist with recruitment of new members for the committee Identify potential sponsors for the course Make suggestions regarding course content Devote 2-3 hours per month on Subcommittee’s activities.

New Member Recruitment: 3-5 new members recruited annually in early December to begintheir term in February/March.


Budget: Budget is combined with Essentials CourseRevenue Range $ 71,500Expense Range $ 51,700Net Profit/Loss $19,800See Appendix A


Lead Staff Liaison:


Sandra Elery –[email protected] Development Administrator


eGroup: TOOLS Course Planning Committee


Appendix A

Budget

AccountType


Revenue Basic & TOOLS Course Registrations 71,500Revenue Basic & TOOLS Course Sponsorships 0


Expenses Basic & TOOLS - Management Fee Allocation 0Expenses Basic & TOOLS - Layout/Printing/Copies 2,500Expenses Basic & TOOLS - Supplies 500Expenses Basic & TOOLS - Credit Card Fees 1,700Expenses Basic & TOOLS - Promotion/Marketing/Web 250Expenses Basic & TOOLS - A/V Rental 11,000Expenses Basic & TOOLS - Meals/Breaks/Receptions 31,000Expenses Basic & TOOLS - Officer Travel 0Expenses Basic & TOOLS - Staff Travel 1,700Expenses Basic & TOOLS - Speaker Fees/Expenses 2,500Expenses Basic & TOOLS - Committee Expenses 200Expenses Basic & TOOLS - Contingency 0Expenses Basic & TOOLS -




Appendix B

TimelineAUTM Essentials & TOOLS CoursesMeeting Date: Oct. 22-24, 2018Timeline

The Hyatt LodgeOak Brook, IL

Responsible ITEM Begin Date DeadlineCommittee Committee considers next locationHQ - Sandra HQ Creates Meeting ID




HQ - Sandra Moderator Release Forms and Speaker Information Sent

HQ - Sandra HQ Formats First Draft of Full Preliminary Program


HQ - Sandra HQ Creates Final Draft of Preliminary Program


HQ - Madh Sponsor Deadline for Preliminary ProgramHQ - Sandra Schedule at a Glance Posted Online

HQ - Sandra Preliminary Program Posted Online



HQ - Sandra Speaker Release Forms Due to HQ


HQ - Sandra HQ Formats First Draft of Final ProgramVP/Chair VP/Chair Reviews First Draft of Final ProgramHQ - Lauren Sponsor Deadline for Final Program and SignsHQ - Sandra HQ Formats Final Draft of Final Program

VP/Chair VP/Chair Approve Final Draft of Final ProgramHQ - Sandra HQ Finalizes the Final ProgramHQ - Sandra Speaker/Moderator Bios and PowerPoints due to HQHQ - Lauren Advance Registration ClosesHQ - Sandra HQ Formats Speaker Bios and Converts PowerPointsHQ - Sandra HQ Posts PowerPoints, Roster and Bios Online (Announce to attendees)

HQ - Sandra Final Program Goes to Printer

HQ - Lauren Ship DateHQ Shipment Arrives at Hotel

2018 Charter Book

Valuation Course Subcommittee

Valuation Course Subcommittee Charter as of 11/2017 Professional Development Portfolio

VALUATION COURSE SUBCOMMITTEE CHARTER

Committee/Task Force Name: Valuation Course Subcommittee


Mission/Charge: This committee is responsible for developing the Valuation courseprograms and materials, and for training speakers. TheCommittee works in cooperation with the AUTM SponsorshipManager to acquire sponsorship support of the PD courses. TheCommittee works in cooperation with the AUTM VolunteerismCommittee to recruit speakers and committee members.

Specific Deliverables: Course descriptions, learning objectives and content Recruitment of speakers and committee members (in

cooperation with Volunteerism Committee) Committee members participate in a conference call monthly. Delivery of courses according to schedule agreed to with

event organizing committees Recruit Sponsors (in cooperation with Sponsorship

Committee)


Tactics:


Goal 1: Empower MembershipStrategy 1A: Develop and provide resources and support forevery career stage, across all institution sizes and types, with adiversity of subject matter.Strategy 1B: Create, grow and cultivate AUTM’s Body ofKnowledgeTactic: Revise 4-Part Series on Valuation in 2018Metrics:3-4 webinars revised - green1-2 webinars revised - yellow0 webinars revised - red

Goal 4: Grow and DiversifyStrategy 4C: Broaden AUTM’s sources of revenue to ensure astrong and stable organization.

Metrics: Sale of Valuation 4-Part Series5+ Sales - Green1-5 Sales - Yellow0 Sales - Red


Christopher Noble, CLP, RTTP, Massachusetts Institute ofTechnology (MIT)





n/an/an/a

Members: John Christie, Tulane UniversityAndrew J. Maas, Louisiana State University & A&M CollegeSteven Ferguson, NIHRekha Paleyanda, U. Mass. LowellAshley Stevens, Focus IP GroupDebbie Stewart, InvotexIP



Other course planning committees; Volunteerism Committee,Sponsorship Committee

Number of Members: Currently 7; Varies but approximately 4-8.

Terms: “Regular” and “Domain Expert” Committee members will have athree year term, then either rotate off the committee or be in theprocess of being groomed for a leadership position. Members whoare going to assume leadership positions can enter the leadershiptrack after two consecutive years of service on the committee.Members being groomed for leadership will stay on the committeean additional year for mentoring. They will assume theirleadership position in their fourth year.


In addition, “Domain Expert” Committee members will havesubstantial experience and theoretical knowledge of valuation ofuniversity intellectual property.


Committee/TF Expectations: Committee Members are expected to: attend and participate in monthly conference calls attend and participate in in-person meetings devote 2-3 hours per month on this committee’s activities

In addition, “Domain Expert” Committee Members are expected tobe available to travel to US and/or International locations to teachAUTM Valuation courses 1-3 times/yr.



Any other Committee/TF-specific items:

n/a

Budget: Revenue $25,000Expenses $13,600Net - 11,400

Appendix A

Timeline: TBD

Lead Staff Liaison:


Rebecca Gilbert – [email protected] Development Administrator


eGroup: Valuation Course Committee


Appendix A

Budget

Account Type Description 2018 BudgetRevenue Valuation Course 25,000Revenue Valuation Course Sponsorship 0


Expenses Management Fee: Valuation CourseExpenses Valuation Course Temporary

PersonnelExpenses Valuation Course Signage 100Expenses Valuation Course Bank/Credit Card

Fees900

Expenses Valuation Course Audio Visual 1,200Expenses Valuation Course Breakfast 3,200Expenses Valuation Course Lunches 5,200Expenses Valuation Course Breaks 3,000Expenses Valuation Course Reimbursements 0

Total Expense 13,600Net IncomeDepartment

11,400

2018 Charter Book

Professional Development:

Online PD Committee

Online Professional Development Committee Charter as of 10/2017Professional Development Portfolio

ONLINE PROFESSIONAL DEVELOPMENT COMMITTEE CHARTER

Committee/Task Force Name: Online Professional Development Committee


Mission/Charge: This committee is responsible for the identification of professionaldevelopment online course needs, development, facilitation,evaluation and planning for future courses in the online domain.

Specific Deliverables: Committee members participate in a conference call monthly Secure course subject matter, moderators and speakers Organizing and assisting with the setup of at least 2 or more

webinars for a calendar year


Tactics:


Tactic 1: Delivery of paid webinarsObjective: Deliver high quality content and engaging speakersMetrics: Audience ratings for webinars:>80% Met or exceeded expectations – green>60% met or exceeded expectations – yellow< 40% met or exceeded expectations – red

Tactic 2: Increase sale of webinar recordingsObjective: Improved marketing and access to existing recordinglibraryMetrics: Revenue growth5%+ increase in sales of recordings - green1-4 % increase in sales of recordings - yellow0% increase in sales of recordings – red

LeadershipCommittee/Task Force Chair: Nidhi Sabharwal, The Rockefeller University




TBDTBDn/a

Members: Christopher D. McKinney, Augusta UniversityAngela Miller, LifeArcElana Wang, Wright State UniversityJames Henderson, UNSW InnovationsRichard Cox, University of Notre DameLolahan Kadiri, Yale University


Phyllis Speser, Foresight Science & TechnologyMalcolm Townes, Saint Louis UniversityRobert Brown, Louisiana State UniversityShemaila Sultana, Rutgers University







Member Skills: Reasonable experience in technology transfer. Ability to be anactive participant in course needs identification, development,leadership, facilitation and evaluation. Active participation incommittee functions, ability to meet deadlines/commitments, teamplayer, some committee members are needed to solicit forsponsorships.

Type of Meetings: Conference calls and at least one in-person meeting at the AnnualMeeting

Committee/TF Expectations: Committee Members are expected to: attend and participate in monthly conference calls; attend and participate in any in-person meetings, and devote 2-3 hours per month to support this committee’s

requirements and initiatives organize 2 or more webinars per calendar year

New Member Recruitment: 3-5 new members recruited annually at the end of the year tobegin their term at the Annual Meeting in February/March.


n/a

Budget: Revenue Range $88,000Expense Range $15,500Net Profit/Loss $72,500See Appendix A

Timeline: n/a


Lead Staff Liaison:


Holly Lundgren – [email protected] Development Coordinator


eGroup: Online Professional Development Committee


Appendix A

Budget

AccountType


Revenue On. Prof. Dev. Webinars 35,000Revenue On. Prof. Dev Webinar Recordings 30,000Revenue On. Prof. Dev. Bulk Pricing 20,000Revenue On. Prof. Dev. Revenue Sponsorships 3,000


Expenses On. Prof. Dev. - Management Fee Allocation 0Expenses On. Prof. Dev. - Layout/Printing/Copies 1,000Expenses On. Prof. Dev. - Bank Fees 2,000Expenses On. Prof. Dev. - Promotion/Marketing/Web 3,000Expenses Miscellaneous Expenses 0Expenses On. Prof. Dev. - Global Crossing Fees 9,000Expenses On. Prof. Dev. - Committee Expenses 500Expenses On. Prof. Dev. - Contingency 0
