· 2018-11-01 · AGENDA REGARDING ISSUE OF RAIN COATS ( BARSATI) & GUM BOOTS t o ISS/.11£ TO THE WORKERS OF ROAD WING OF MC, CHANDIGARH. The Union members of the Co-ordination

Agenda for 235th meeting of

Municipal Corporation Chandigarh

Date : 28.09.2016

Time : 11.00 a.m.

Venue : Assembly Hall

Municipal Corporation New Deluxe Building, Sector -17E,

Chandigarh – 160017

1

MUNICIPAL CORPORATION CHANDIGARH (Agenda Branch)

No.MCC/Secy/SAA/2016/497 Dated:23.09.2016

To All Councillors and ex-officio member (MP), Municipal Corporation, Chandigarh.

Subject : - Agenda for 235th meeting of General House of the Corporation to be held on 28.09.2016 at 11.00 a.m.

Please find enclosed herewith an agenda for 235th

meeting of the General House of the

Corporation to be held on 28.09.2016 at 11.00 a.m. in the Assembly Hall of the Municipal Corporation,

Chandigarh for information.

You are, therefore, requested to attend the said meeting on the stipulated date and time.

Sd/-Secretary, Municipal Corporation, Chandigarh.

Endst. No.MCC/Secy/SAA/2016/498 Dated:23.09.2016

A copy is forwarded to the following for information and necessary action:-1. Joint Commissioner-I 2. Joint Commissioner-II 3. Chief Engineer 4. S.E.(B&R)/S.E.(P.H.) 5. C.A.O./Chief Examiner 6. M.O.H./S.S.H 7. E.E.(Roads Division – I, II & III) 8. E.E.(Electrical / Horticulture Division/W&E) 9. E.E.(P.H. Division No.1,2,3 & 4) 10. O.S.D. II /S.D.O.(Buildings)/S.D.E.(HQ) 11. A.O.(P&PF)/Supdt.E-I 12. Law Officer/ A.P.R.O. 13. Computer Cell/Fire Branch 14. Estate Branch/Tax Branch Sd/-

Secretary, Municipal Corporation, Chandigarh.

Endst. No. MCC/Secy/SAA/2016/499 Dated:23.09.2016

A copy is forwarded to the following for information and necessary action:-

1. PS to Commissioner 2. PS to Secretary 3. PA to Mayor Sd/-

Secretary, Municipal Corporation, Chandigarh.

2

INDEX

Agenda

item

No.

Subject Page

No.

1. Confirmation of the 234th meeting of the General House held on

31.08.2016 at 11.00 a.m. in the Assembly Hall of the M.C.,

Chandigarh.

4

2. Agenda regarding issue of rain coats (Barsati) & Gum Boots to the

workers of road wing of Municipal Corporation, Chandigarh.

5-8

3. To make all the paid parking as Smart Parkings. 9-41

4. Engaging a consultant for Automatic Poultry Processing Plant in

Slaughter House Complex at Industrial Area, Phase-I, Chandigarh.

42-48

5. Installation of Biogas Generator at NISARGRUNA Biogas Plant of

5 MTPD Industrial Area, Phase-I, Chandigarh.

49

3

AGENDA ITEM NO. 235.1

234thSubject: Confirmation of the meeting of the General House held on

31.08.2016 at 11.00 a.m. in the Assembly Hall of the M.C., Chandigarh.

4

AGENDA REGARDING ISSUE OF RAIN COATS ( BARSATI) & GUM BOOTS t o ISS/.11£

TO THE WORKERS OF ROAD WING OF MC, CHANDIGARH.

The Union members of the Co-ordination Committee of Govt & M.C

employees and workers has demanded to issue Rain Coat ( Barsati) & Gum boots to the

field staff workers of road wing of M.C. Chandigarh as in the ra iny season the workers are

compelled to work in the road side for opening the blockage etc. it is further intimated that

in the year 2003 , the C.M. MC has decided that one hundred Barsati be purchased and

issue to the field staff workers working in the Horticulture wing of MC ,This decision being

implemented in other wings of Engg. Dept! of MC, but not in the Road wing of MC,

Chandigarh .

It is intimated that matter regarding providing Barsati to the field workers is a

policy matter is to decided by the higher authority. However it is submitted that during the

matter ra iny season the road side have been generally blocked and these blockages are

opened by the field staff even during the rain .it is very difficult for worker to open the

blockage are open by the field staff even during the rain . it is very difficult for worker to

open the blockage without Rain Coat & Gum Boots . The demand of the union is genuine

and therefore it is recommended that the rain coat may also be provide to the workers of

Road wing of MC on the similar lines and as per decision of the CE MC as implement in

Horticulture Division of M.C. Chandigarh .

The detail of field staff to whom the Barsati and Gum Boots supposed to be

issued working under the control of Road Wing of MC is as under :-

S.No. Category Filled up post. Total

Road-1 Road-2 Road-3

1 Mason 7 11 6 24

2 Morter Mate 2 1 2 5

3 Painter 2 1 4 7

4 Mate 9 2 2 13

5 Survey Khalasi . 3 - - 3

6 Beldar/Wome" Coolie 67 83 104 254

~

7 - M"o/J. 1 3 1 1 5 -..._

8 Mail-Cum-C/Dar 1 . 1

9 Chowkidar 6 3 2 11

10 Chowkidar -Cum -Cook 1 2 . 3

11 Sweeper 2 . 1 3

12 Sweeper-Cum -Chowkidar 1 . 1 2

Total 104 104 123 331

,·

(


5

The invoice for Rain Coat & Gum Boots have been collected from the different

agencies. As per the lowest rates, the financial involved to purchase the Rain Coat & Gum

Boots for 113rd (i.e 110 nos) workers is comes to Rs.1 ,95,580/- as per detail given below :-

Sr.No. Items Rates Amount

1. Rain Coat @Rs. 1119 each x 110 nos 123090/-

(Duck Back)

2. Gum Boots @Rs. 659 each x 110 nos 72490/-

(Duck Back)

Total 1,95,580/-

It is proposed that the Rain Coat( Barsati) and Gum Boot may be provide to the t'

workers as mentioned above on rotation basis i.e. initially to1/3'd (i. e 110 nos) and as on,

for every year

The agenda is submitted before the //0 4,.Je for consideration and approval

please.

Sub · nal Eng1near Road Su 1vis1~,M.C ••

, CHANDI~

~ ct~~,~< \¥~ ,ih~ £~ R-'i- f"' C-

6

Rajinder Katoch Co-Convener Co-Cdc .. _,,,,.,::: +91-94178689'/6 +91-85S'j ~ ::; ·,. -= ~,___;_---=~,:__;_------ ---~--~0-··-··--··· ~ .

Datc:C.: ,_ ✓, . ..

UE:; Jlf'. MI~ COATS TO lY-:iJ: WORKf.11.S Of_ ROJ:,.k . ..i•:_:,,_,a.;: ... "· .rucu~.AL CO.RPORAT!ON, Cl·lAf~OIG.ARi-1.

t~i,j' we:_.on .behalf of t he Coordination Committee of Govt: and ,,~ .C. C::n,:.:,· .. ,,.i:~,

. ;:.•.wori<t,=-.:.s, U.T. Ci1andigarh wish to-di:a.w..the kind attention of your goods2\i' ('A: .. ,,·.

rnc:X g13nuine demands of Road WorKers for providing Rain Co<a;:s tG d: ,": ...

• ·Z.i35Cn is going on and workers are cornpe!ied to vs:A \n rain wit01out :·;:1in GJiJC:i ...

2003 after oetaii discussion ciecit'i0:c to !'.YO'Jide rain G)Jts to .::i'K' i',c. ,J ,.,., :':s"·c: _·

c::cordingiy. The decision bein~J irnpiementecl in otner wings of Engir.i:.:er\11cj V.:: ;..•c,, :::: ,,a:,· ,

;•,1.c. but roac! vvorkers are being comp~:lied t,l worK without rain coots as r,0 ~,0;.,,;~::,,

age:·1r!a nas been submitted by the concen1ed Executive Engineers ir ::· .;s :·:..:;:,, ,~ , -···"- ,

insp1i:e of policy decision. It is therefore requested to kindly look lnto :ik'' , ,,.:c~c . .' ·- .,_.

cO!lcern authorities be advised to submit tl1e agenda and approve th2 s~1m,:, ':i,,

resolve the grievances of the workers.

Hoping for favourable considernt\on c/ the demands.

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8


Subject: - To make all the paid parking as Smart Parkings.

The paid parking system was introduced by the Municipal Corporation

Chandigarh 15 years ago and since then the parkings are being allotted to the contractors

on the basis of open auction. But in this system, it has been observed that the contractors

offer the bid at higher rates to more than the actual potential. It has also been observed

that the contractors overcharge and violate the terms and conditions of the contract to

bridge the gap of the earnings. The Enforcement staff of Municipal Corporation,

Chandigarh inspects the violations and the office imposes penalty on them from time to

time, but despite that the contractors continue to indulge in the violations like overcharging

as they adopt cost cutting short ways to make profit.

To provide better facilities and to provide convenience to the public it was

proposed to give all the parkings to big operators which could manage the parking system

smartly and an agenda was placed before F&CC 12.08.2016 in this regard. The Finance

& Contract Committee in that meeting passed a resolution vide Agenda item No. 264.2,

that “the paid parking areas of the whole city be made as smart parking along with terms &

Conditions. Further it was also resolved that the tender for all of the parkings be invited

and allotted in a single lot.

Accordingly the tender notice was published in various national and regional

news papers on 19.08.2016. The pre-bid meeting was held on 29.08.2016 and on the

request of the representative of the ITI Ltd, the Public Sector Undertaking/ Govt agencies

were exempted from having experience as mentioned in eligibility criteria.

Branding/advertisement only on one side of Smart Card was also allowed.

The Last date for uploading the tender documents was 14.09.2016 upto 12.00 noon

and technical bids were scheduled to be opened on 16.09.2016 at 3.00 P.M. The

technical Committee observed that only one company had uploaded e-bid/e-tender.

9

Keeping in view the orders of W/CMC the committee was of the view that the single tender

cannot be accepted and recommended that the competent authority may please decide

whether the terms & conditions of the DNIT may be reviewed to attract more companies to

compete in the tender or the tender may be re-invited on the same terms & conditions.

The matter was discussed with all the companies representative who had shown

their interest earlier to participate in the bid and they intimated that due to heavy reserve

price and hard terms & conditions they could not participate in the e-bid/e-tender. They

were of the view that the reserve price and other terms & conditions should be relaxed.

This also matches our view and experiences that parkings are being taken by the

contractors on artificially high rates which they cannot economically sustain and therefore

try to cut corners and big operators who may perform their responsibility properly find the

reserve bid price economically unsustainable.

It is pertinent to mention here that in the present tender documents the office has

made responsibility of the contractor to install the following infrastructure:-

1. Sign board to display the rate list and showing the signage for scooter / car parking.

2. Adequate number of CCTV Cameras to connect the parking areas including each entry and

exit point connected to server with data feed to M.C.Chandigarh.

3. Kiosks (Booth) at the entry and exit point of the parking

4. Marking of the car / scooter lanes.

5. E-ticketing machine / computer connected to central server.

6. Cones and chains for proper parking of the scooter and cars.

7. Barricades to control the vehicles.

After detailed discussion the committee approved the proposal to relax some

conditions which are reproduced below:-

Reserve Price:- Earlier the reserve price was fixed as Rs. 3.40 Crores. Now it is

proposed to fix the reserve price as Rs. 2.00 Crores.

Eligibility Criteria

10

The contractor shall have to fulfill the criteria of satisfactory execution of work as given

below:

Sr

No.

Existing Terms & Conditions Terms and Conditions

approved by F&CC

a) One similar nature of work of

operation and management of Car

Parking having capacity of 1000 &

above cars.

OR

One similar nature of work of

operation and management of

Car Parking having capacity of

500 & above cars.

OR

b) Two similar nature of work of



above cars.

OR

Two similar nature of work of



300 & above cars.

OR

c) Three similar nature of work of



above cars.

Three similar nature of work of



200 & above cars.

* Preference will be given to the agencies who have experience of running the

Smart Parkings.

The successful highest bidder is required to be deposit Bank Guarantee equivalent

to 5 % of the highest bid. Moreover, the highest bidder shall deposit three months‟ license

fee in advance for every quarter of the year, therefore, the F&CC approved the following

amendment in Security & Bank Guarantee clauses:-

Sr No. Existing Terms and

Conditions

Terms and conditions

approved by F&CC

Security The successful/highest bidder

shall have to deposit a security

amount equivalent to three

months license fee and

The Highest bidder shall

deposit advance license fee

for three months within 7

days of issue of letter of

11

advance license fee for three

months. In case successful

bidder fails to deposit an

additional amount, the earnest

money of the successful

bidder shall be forfeited and

he/she/they shall not be

allowed to participate in the E-

Bidding/tendering/auction of

Paid Parking Areas of

Municipal Corporation,

Chandigarh for next two years

intent. In case successful

bidder fails to deposit the

same , the earnest money of

the successful bidder shall be

forfeited and he/she/they shall

not be allowed to participate in

the E-Bidding / tendering/

auction of Paid Parking Areas

of Municipal Corporation,

Chandigarh for next two years

Bank The Successful Bidder Shall The Successful Bidder Shall

Guarantee deposit a Bank Guarantee

(BG) of amount equivalent to

10% of the bid amount in

favour of Commissioner,


Chandigarh (MCC) within 7

days of issue of letter of intent.

The bank guarantee should be

valid for a period of 66 months

to cover the period of 05 years

of license and another 6

months for finalization/closing

of accounts

deposit a Bank Guarantee

(BG) of amount equivalent to

5% of the bid amount in

favour of Commissioner,


Chandigarh (MCC) within 7

days of issue of letter of

intent. The bank guarantee

should be valid for a period of

66 months to cover the period

of 05 years of license and

another 6 months for

finalization/closing of accounts

F& C.C. further resolved that an agenda in this regard may also be

placed before the General House for consideration and approval. The committee

has also directed to float a short term tender notice in the meantime. However, the

tender will be allotted after approval of General House (The minutes of the meeting

are awaited).

Accordingly the office has published a tender notice in the National and

Regional Newspapers inviting E-Bids/tender from the interested parties to operate and

12

manage the 25 Paid Parkings. The last date of uploading the Bid is 29.09.2016 upto

12.00 Noon and the technical bid will be opened on 30.09.2016 at 3.00 P.M. Tender will

be allotted only after approval of General House. A copy of the tender document is

attached at Annexure ‘A’.

The agenda is therefore placed before the House of Municipal

Corporation, Chandigarh for consideration and approval.

Joint Commissioner-II, Municipal Corporation, Chandigarh.

13

MUNICIPAL CORPORATION, CHANDIGARH

E-BID NOTICE

Tender Reference No. MCC/E.E. R-I/2016/

Online e-Bids/offers are invited on license fee basis on behalf of Commissioner Municipal

Corporation, Chandigarh from the firms/agencies/contractors/companies/Joint

ventures/Consortium from throughout India for Operation and Management of following

paid parkings in the Municipal Limits of Chandigarh in a single lot initially for three years,

extendable upto Five years for 25 no. of paid parking lots as per detail given as under:-

S.No. Location of Paid Parkings

Area in Sq Mt.

timing Reserve price

Existing rates of paid parking

1 In front and back side of SCO No 17 to 51 (Sahib Singh parking Sector 17-E, Chandigarh)

21218 Only front portion will be operational after 11.30 A.M. to 12 Midnight and rest will be 8:00 A.M. to 12:00 Midnight

Rs. 2.00 crore Per Annum. Bidders have to quote per annum bid amount which will remain same for next 2 years or next 4 years if the contract is extended up to 5 years.

Annexure- A (in front of SCO) Annexure-B for back side of SCO

2 In front and back side of SCO No. 1 to 15 (Empire Store, Sector 17-E, Chandigarh)

13572 Only front portion will be operational after 11.30 A.M. to 12 Midnight and rest will be 8:00 A.M. to 12:00 Midnight

Annexure- A (in front of SCO) Annexure-B for back side of SCO

3 Bank Square Area, Sector 17, Chandigarh.

29448 8:00 A.M. to 12:00 Midnight

Annexure-B

4 Sector 8-C, Zone-I, Chd. 16550 8:00 A.M. to 12:00 Midnight

Annexure-B

5 Sector 35-C, Himalya Marg.

13533 8:00 A.M. to 12:00 Midnight

Annexure-B

6 Near Kiran Cinema & Shastri Market, Sector 22, Chd.

8505 8:00 A.M. to 12:00 Midnight

Annexure-B

7 Sukhna Lake ,Sector 5, Chandigarh

8394 8:00 A.M. to 12:00 Midnight

Annexure-B

8 Paid Parking Area, Sector 8-C,Zone-II, Chandigarh.

7600 8:00 A.M. to 12:00 Midnight

Annexure-B

9 Paid Parking Area, Sector 9-D, Madhya Marg, U.T.,Chd

6939 8:00 A.M. to 12:00 Midnight

Annexure-B

10 Shanti Kunj, Sector 16, Chandigarh

1550 8:00 A.M. to 12:00 Midnight

Annexure-B

14

11 Jagat and Anand, Sector 17, Chandigarh.

12312 8:00 A.M. to 12:00 Midnight

Annexure-B

12 MOH, Sector 17, Chandigarh

9960 8:00 A.M. to 12:00 Midnight

Annexure-B

13 CMC, Sector 17, Chandigarh

11299 8:00 A.M. to 12:00 Midnight

Annexure-B

14 Paid Parking Area Sector 22-B,(Opp. Bus Stand)

9339 8:00 A.M. to 12:00 Midnight

Annexure-B

15 Neelam Cinema, Sector 17, Chandigarh

377 8:00 A.M. to 12:00 Midnight

Annexure-B

16 Paid Parking Area Sector 22-B, Himalaya Marg

13830 8:00 A.M. to 12:00 Midnight

Annexure-B

17 Paid Parking Area Sector 22-C, Himalaya Marg

7796 8:00 A.M. to 12:00 Midnight

Annexure-B

18 Paid Parking Area, Sector 34, Zone-I, Chandigarh

26287 8:00 A.M. to 12:00 Midnight

Annexure-B

19 Paid Parking Area, Sector 34, Zone-II, Chandigarh

16681 8:00 A.M. to 12:00 Midnight

Annexure-B

20 Paid Parking Area Sector 35-B, Chandigarh

6837 8:00 A.M. to 12:00 Midnight

Annexure-B

21 Paid Parking Area Sector 43-B, Himalaya Marg, Chandigarh.

7977.29 8:00 A.M. to 12:00 Midnight

Annexure-B

22 Elante Mall, Ind. Area-I, Chandigarh

8624 8:00 A.M. to 12:00 Midnight

Annexure-C

23 Fun Republic Tourist Buses Manimajra

10467 8:00 A.M. to 12:00 Midnight

Annexure-C

24 Piccadilly Multiplex-I, Sector 34, Chandigarh

2273 8:00 A.M. to 12:00 Midnight

Annexure-C

25 Picadilly,Multiplex-II, Sector 34, Chd

2314 8:00 A.M. to 12:00 Midnight

Annexure-C

The bid document is available on the website: www.chandigarh.gov.in/etenders.chd.nic.in,

the tender shall be uploaded and received on www.etenders.chd.nic.

Eligibility Criteria

The contractor shall have to fulfill the criteria of satisfactory execution of work as given

below:

15

a) One similar nature of work of operation and management of Car Parking having capacity of 500 & above cars.

OR

b) Two similar nature of work of operation and management of Car Parking having capacity of 300 & above cars.

OR

c) Three similar nature of work of operation and management of Car Parking having capacity of 200 & above cars.

The PSUs / Government Agencies are exempted from having experience as

mentioned in eligibility criteria.

*Preference will be given to the agencies, who have experience of running the

smart parkings.

Earnest Money Deposit:- An amount of Rs. 10.00 Lac in the shape of Demand

Draft of any scheduled bank is required to be deposited with the cashier of Parking

Branch, Municipal Corporation, Chandigarh.

CONDITIONS:-

1. The Earnest Money shall be in the shape of Demand Draft of any scheduled bank

payable at Chandigarh in favour of the Commissioner, Municipal Corporation,

Chandigarh. The participant will deposit the original Demand Draft of Earnest Money

with the Cashier of Parking Branch before opening of technical bid.

2. Scanned copy of EMD, Affidavit, Undertaking, turnover certificate of work experience

and other documents as specified in the press notice shall be uploaded to the e-

tendering website within the period of bid submission. However, certified copy of all the

scanned and uploaded documents (other than EMD) as specified in press notice shall

have to be submitted by the highest bidder only within a week physically in the office of

tender opening authority. Online bid documents submitted by intending bidders shall be

opened only of those bidders, who have deposited original Demand Draft of Earnest

Money with the cashier of MCC and whose other documents scanned and uploaded are

found in order.

The agency has to produce the original document as and when asked for by E.E. R-I.

The failure of agency to furnish the said original document will entail summarily rejection

of its tender/bid.

3. The bid submitted shall become invalid if :-i) The bidder does not upload the entire document as stipulated in the bid document.

ii) The hard copy of Earnest Money (in original) of Rs. 10.00 lacs is not submitted in

the office of SDE (Parking), MCC up to 29.09.2016 at 12.00 Noon as per prescribed

format given at Annexure „D‟.

16

iii) Any discrepancy is noticed between the documents as uploaded at the time of

submission of bid and hard copies as submitted physically by the highest bidder in

the office of tender opening authority.

4. Similar Work means: - Operation and Management of Car Parking.

5. The tender documents shall be uploaded in 2 covers:-

Cover (i) i) Shall contain scanned copy of deposit of Earnest Money as per Technical Bid.

DNIT.

ii) Certificates of work Experience.

iii) The bidder should furnish the Affidavit/Undertaking that I/we hereby declare that I/we have not been black-listed, debarred/suspended by any Govt./Semi/ Corporation/Pvt. Organization during the last seven years (Annexure-E)

iv) Average Turnover for the Last Three Years Ending 31 March 2015 should be Rs. 2.00 crore and duly audited by the Registered Chartered Accountant.

v) Operational Experience of Car Parking system.

vi) Methodology / working of the parking system. vii) Tentative technical details of the proposed services.

viii) Brief technical details of the equipments proposed to be used in the parking system.

ix) Standby arrangement and training module required for Smart/Computerized parking system

x) Solvency certificate of the bank for Rs. 2.00 Crore. xi) Requirement of labour license. xii) EPF, ESI/EDLI certificate to be attached.

Cover (ii) Financial Bid

Shall contain Financial Bid on the prescribed form i.e. Bid Sheet (Annexure F)

6. Visit of Site Interesting company/firm/individual etc can inspect the parking sites to

see the feasibility and potential. The interested parties/agency may visit

the parking sites and assess the potential of the parkings.

7. The interested parties should quote the BID in lump sum for a period of 3 years, however

the license fee will liable to be paid in quarterly installments in advance before 7th day of

the due month.

8. The Cover-1 shall be opened on 30.09.2016 at 3.00 P.M.

9. The Cover-2 shall only be opened of those Individual/Contractors/firm/agency

/Companies /Joint ventures/Consortium who Fulfill the Eligibility Criteria of the Tender

Notice/ Bid Notice on 31.03.2016

10. Bid document can be downloaded from the website of Chandigarh Administration

http://Chandigarh.gov.in or http://etenders.chd.nic.in/nicgep.

17

11. The Bidders shall have to submit their Bids online in Electronic Format with digital

signatures. For participation in e-tendering process, the Bidder needs to register

themselves on http://etenders.chd.nic.in/nicgep.

12. Instruction to Bidders regarding e-tendering process : –

i. Bids/offers without digital signatures will not be accepted by The Electronic

Tendering System. No bid/offer will be accepted in physical form and in case it

has been submitted in the physical form it shall be rejected summarily.

ii. Before submission of online Bids, Bidder must ensure that scanned copies of all

the necessary documents have been uploaded with the Bid.

iii. It will be mandatory for all the bidders to upload all the documents mentioned in

Annexure „G‟.

iv. The Department will not be responsible for any delay in online submission of the

Bids due to any reason whatsoever.

v. Bidder should get ready with the scanned copies of the EMD as specified in the

tender document. The original EMD and Hard copies of all the Eligibility

Documents as uploaded by the Bidder should be submitted only to the

designated Authority and within the stipulated time period.

vi. The details of EMD specified in the bid/offer documents should be the same as

submitted online (scanned copies) otherwise tender will be rejected summarily.

13. Average Annual financial turnover during the last 3 years, ending 31st March 2015

should be Rs. 2.00 crore duly audited by the Chartered Accountant.

14. Corrigendum/Addendum to this tender, if any, will be uploaded on the website mentioned

above. This may be noted by the contractor/bidder.

15. All disputes concerning in any way with these tenders are subject to Chandigarh

jurisdiction only.

16. The payment of Electricity Charges will be paid by the concerned companies/agency at

their own level to the electricity department, U.T., Chandigarh. Apart from this, Service

tax, Water Charges or others cess if, any, levied by Government of India/Chandigarh

Administration shall be borne by the contractor.

17. Telegraphic/conditional bids and bids/offers without Earnest Money shall not be

considered.

18. The validity of tenders shall be 90 days.

19. The undersigned reserves the right to reject any/all tenders/bid without assigning any

reason.

18

20. In case, the date of receipt/ opening of bid/offer is declared or happens to be a public

holiday, the tenders will be received/ opened on the next working day at the stipulated

time.

21. In case of failure in performance or default of responsibilities or breach of terms and

conditions of Agreement, action as per ‘policy on blacklisting 2009’ issued vide

Finance Department Chandigarh Administration Notification No .1927-F&PO (3) - 2009/

1170 Dt.27.2.2009 will be taken.

22. The Agency has to produce the original documents as and when, if asked for by E.E. R-

I. The failure of the Agency to furnish the said original documents will entail summarily

rejection of its tender.

23. Before submission of on-line Bids, Bidders must ensure that scanned copies of all the

necessary documents have been uploaded with the Bids as per Annexure G. Annexure

G is a guide and does not require to be uploaded.

24. The financial bid of only those bidders will be opened who has uploaded the scanned

copy of all the documents mentioned in Annexure ‘G’ and the parties who have

deposited original DD of EMD with the cashier of Parking Branch, MC, Chandigarh.

25. For any Technical Issue related to Electronic Tendering Portal, Bidders may contact IT

Cell, DIT, Additional Deluxe Building 5th Floor, Sector-9, Chandigarh or email at

[email protected], Phone No.0172-2740641,0172-2740003

Executive Engineer, Road Division No.-I, Municipal Corporation, Chandigarh. (New Deluxe Building Sector-17, Chandigarh.)

19

MUNICIPAL CORPORATION, CHANDIGARH.

TERMS AND CONDITIONS OF 25 NOS. OF PAID PARKING AREAS (SINGLE LOT)

1. Period of license: - The period of license will be initially for three years, extendable upto

Five years on performance basis. In case of extension of the license, the licensor shall be at

liberty to modify the terms and conditions of the license by giving due notice to the

licensee in order to ensure smooth functioning of Paid Parkings provided the same are in

public interest and such modifications do not have any adverse financial implication on the

licensee.

In case the licensee desires to get the license extended beyond three years, he shall

have to submit his consent three months prior to the date of completion of three years of

license. The licensee shall also get extended the Bank Guarantee for one year in addition to

already submitted Bank Guarantee.

2. The successful/highest bidder shall deposit advance license fee for three months with in

seven days of issue of letter of intent. In case successful bidder fails to deposit the same,

the earnest money of the successful bidder shall be forfeited and he/she/they shall not be

allowed to participate in the E-Bidding/tendering/auction of Paid Parking Areas of

Municipal Corporation, Chandigarh for next two years.

3. Bank Guarantee :- The Successful Bidder Shall deposit a Bank Guarantee (BG) of amount

equivalent to 5% of the bid amount in favour of Commissioner, Municipal Corporation,

Chandigarh (MCC) within 7 days of issue of letter of intent. The bank guarantee should be

valid for a period of 66 months to cover the period of 05 years of license and another 6

months for finalization/closing of accounts.

In case successful bidder fails to complete the requisite formalities within the

stipulated period as per letter of intent, the licensor shall be at liberty to forfeit the amount

already deposited by him (including EMD) with the Municipal Corporation, Chandigarh

besides withdrawing the Letter of Intent.

4. Payment of license fee: The licensee shall deposit license fee in the shape of bank

draft drawn in favour of the Commissioner, Municipal Corporation, Chandigarh on

quarterly installment basis in the first week of every three months.

20

1st

installment of License Fee shall commence from the date of taking over the

possession of each parking area from Concerned Sub Inspector (Enforcement).

5. Increase in license fee: In case of any revision in parking fee during the period of

license, the license fee shall be calculated proportionate to the percentile increase / decrease

in parking fee.

6. Late payment of installment/license fee:- In case of late payment of license fee, the

licensee shall be liable to pay interest at rate of 12% per annum from the first day of the

month on which the payment falls due and up to the date of actual payment but not later

than 30 days in any case.

In case the payment is not made within 30 days of the due date, the Additional

Commissioner/Joint Commissioner shall reserve the rights to cancel the license and forfeit

dues equivalent to the outstanding dues along with interest from the security deposit and

other incidental damages.

7. Infrastructure:- The successful bidder shall arrange the following infrastructure required

to operate and manage the paid parkings:-

I Sign board to display the rate list and showing the signage for scooter / car parking.

II Adequate number of CCTV Cameras to connect the parking areas including each

entry and exit point connected to server with data feed to M.C.Chandigarh.

III Kiosks (Booth) at the entry and exit point of the parking

IV Marking of the car / scooter lanes.

V E-ticketing machine / computer connected to central server.

VI Cones and chains for proper parking of the scooter and cars.

VII Barricades to control the vehicles.

VIII The agency /contractor / company will arrange the electricity connection at his/its

own level and make the payment of the bill thereof.

8. Responsibility of the Municipal Corporation, Chandigarh:_

I Major and Minor repairing of roads and road gullies in parking area.

II Repairing of parking lights.

21

9. Agreement:- The licensee shall execute an Memorandum of Understanding/License Deed

on stamp papers within 7 days of issue of letter of intent. All costs in this regard shall be

borne by the licensee. The original copy of license deed shall be deposited with licensor.

10. Manpower:- The license shall deploy sufficient manpower in each paid parking to

avoid inconvenience to the general public. Accordingly, minimum two persons each should

be deployed at entry and exit gate and one person at distance of each 50mtrs inside the

parking area to facilitate the public to park their vehicle in proper manner. In case of non

deployment of person at each 50 meters, a penalty of Rs.1000/- will be imposed on each

occasion.

11. Usage of premises:- The licensed premises/sites shall be used only for allowing parking of

vehicles for which the license is granted.

(i) The licensee shall have to hand over vacant possession of the site/premises to

the concerned SDO (Road) Or authorized person of MCC after

completion/termination of the Contract Period.

(ii) The licensee shall not transfer/sublet the license to a third party directly or

indirectly.

(iii) The licensee shall install suitable size of boards at entry point indicating

therein that user is entirely responsible for getting the token issued at the

entry point. In case he does not produce the token or loses it, he will be liable

to pay penalty of Rs. 20/- in case of a four-wheeler and Rs. 10/- in case of a

two-wheeler on production of Id/RC/DL to the satisfaction of the licensee.

(iv) The Additional Commissioner/Joint Commissioner, MCC or any authorized

official may enter upon the premises at any reasonable time and in any

reasonable manner to inspect the premises for ascertaining that the licensee

is duly observing terms and conditions of allotment.

(v) All the parking attendants/supervisor will wear the name plates. They should

have minimum qualification of middle pass and should not have age less

than 18 years. In case of default, a penalty of Rs.1000/- shall be imposed in

22

respect of parking area, in which the violation will be found, on each

occasion.

(vi) The Licensee will supply the list of staff employed by him for the each paid

parking area every month. In case of default the licensee shall be liable to

pay penalty of Rs.2000/- per month.

12. Issue of Parking Slips : - The parking slips shall be issued at the entry point by the

licensee. The parking slips and fee will be collected at the exit point. Parking slips shall

only be issued by computerized device like E-Ticketing Machine etc. The Licensee shall

always keep extra devices to ensure zero breakdown time. In case of default, a penalty of

Rs.1000/- shall be imposed in respect of each parking area, in which the violation will be

found, on each occasion.

13. Smart Parking Solution:- The contractor has to deploy smart parking solution in the

parking area to ensure the followings:-

a. All ticketing by electronic machine with real time data coming to central server which

can be check by MCC at their computer or mobile. In no case manual ticketing shall be

allowed.

b. CCTV coverage of parking area with 100% recording at central server and feed to

officials authorized by MCC.

c. Mobile applications for at least IOS, Window, Android platform where public can get

requisite information about parking and authorized MCC officials can get real time

access to data , KPIs and other information about parking management.

d. Boom barriers are preferred if not mandatory.

e. System for using Smart card based passes and Smart card based payment system with

card issuance and recharging facility at each parking.

f. Smart Card to be used as free parking passes are to be provided by the contractor

without any cost to the Municipal Corporation as per requirement. Smart card based

paid monthly passes should be issued by the contractor without charging any thing for

the card. However, the contractor may charge Rs.100/- as security for the smart passes

from the applicant.

g. Branding/ advertisement only on one side of Smart Card is allowed.

23

14. RATES OF PARKING FEE APPLICABLE FOR IN FRONT OF SAHIB SINGH

AND IN FRONT OF EMPIRE STORE, SECTOR 17, CHANDIGARH.

S.

No.

Type of Vehicle Duration of

Parking

Parking Fee including

tax.

(in Rs.)

service

(a) Four Wheeler For first 4 hours 5.00

up to 5 hours 10.00

up to 6 hours 15.00

up to 7 hours 20.00

up to 8 hours 25.00

up to 9 hours 30.00

up to 10 hours 35.00




(b) (Two Wheeler)

For first 4 hours 2.00

up to 5 hours 4.00

up to 6 hours 6.00

up to 7 hours 8.00

up to 8 hours 10.00

up to 9 hours 12.00





Note:- No pass shall be allowed in this parking area.

RATES OF PARKING FEE APPLICABLE FOR OTHER PARKINGS.

S.

No.

Type of Vehicle Total

Rs.

Remarks

(a) Four Wheeler

including Taxis

5.00 Single Entry

(b) -do- 10.00 Multiple entries valid for one day for a

particular PPA

(c) (Two Wheeler) 2.00 Single Entry

(d) -do- 5.00 Multiple entries valid for one day for a

24

particular PPA

(e) Mini Bus 10.00 --------

(f) Tourist Bus 20.00 --------

(g) Helmet 1.00 --------

(h) Service trucks e.g.

soft drink, building

material suppliers etc.

20.00

(i) Service jeeps 10.00 --------

(j) Three Wheelers for

parking only

5.00 --------

RATE OF MONTHLY PASSES

S. No. Type of Vehicle Total

Rs.

Remarks

(a) Two Wheeler 50.00 For a particular Paid Parking Area

(b) Four Wheeler 150.00 For a particular Paid Parking Area

(c) Service Jeeps 200.00 For a particular Paid Parking Area

(d) Service Trucks 250.00 For a particular Paid Parking Area

RATE OF CITY PARKING PASSES (PER MONTH)

S.

No.


Rs.

Remarks

(a) Two Wheeler 150.00

(b) Four Wheeler 300.00

(c) Service Trucks (e.g

Soft Drink supplier)

500.00

(D) Service Jeeps/Pick

Up Van

400.00

(e) Three Wheelers 150.00

25

RATES OF PARKING FEE APPLICABLE FOR PARKING NEAR ELANTE MALL, FUN

REPUBLIC, MANIMAJRA, PICCADILY MULTIPLEX-I & II, SECTOR

34,CHANDIGARH.

S.

No.

Type of Vehicle Parking Fee including

Service Tax

Rs.

(a) Car 10.00

(b) Scooter/Motor cycle 5.00

(c) Mini bus/ Sumo/ Commercial van 25.00

(d) Tourist Bus 50.00

(e) Helmet/Cycle 2.00

Note: - No pass shall be allowed in this parking area.

15. Free parking passes: - The Municipal Corporation, Chandigarh keep the right to issue free

parking passes as per requirement and policy.

16. Parking fee exemptions:- No parking fee shall be charged from three wheelers e-

rickshaw/cycle rickshaw who enter parking area for dropping passengers.

17. Penalties: - The licensee shall be liable to pay penalties, if so ordered by the

Additional/Joint Commissioner, on account of commission of any violation in each parking

area separately, as under:-

18.

Sr.

No.

Violation st

1

Occasion

Rs.

nd2

Occasion

Rs.

rd3

Occasion

Rs.

th4

Occasion

Rs.

th5

Occasion

Rs.

th6

Occasion

Rs.

7th

Occasion

and

thereafter

Rs.

1 Non wearing of

uniform by any

employee of

licensee

1000/- 2000/- 3000/- 4000/- 5000/- 5000/- 5000/-

2. Overcharging of

parking fee

1000/- 1500/- 2000/- 2500/- 5000/- 7500/- 10000/-

3. Non Issue of 1000/- 1500/- 2000/- 2000/- 5000/- 5000/- 5000/-

26

parking slips

4. Misbehavior by

licensee or any of

his employee(s)

1000/- 1500/- 2000/- 2500/- 5000/- 5000/- 5000/-

5. Parking of

vehicle(s) in

unauthorized area

or haphazard

parking

10 times o

parking fee

fee per

Vehicle.

6. Commercial

activity in parking

area.

5000/-

7. Non wearing of

Name plate by the

employees

/supervisor

1000/-

On each

occasion

8. Non use of E-

Ticketing machine

1000/- 1500/- 2000/- 2500/- 3000/- 4000/- 5000/-

The Licensee is liable to deposit the amount of penalty imposed upon him, if any, with this

office within a period of 10 days from the date of issue of orders of such penalty. In case the

Licensee does not deposit the amount of penalty imposed upon him, with this office, within

a period of 10 days from the date of issue of orders of penalty, the Licensee shall also be

liable to pay 5% more on compounding basis of the amount of penalty after the lapse of

every 10 days.

19. Taxes: - The licensee shall be liable to pay all taxes as applicable including service

tax and as imposed by any competent authority, from time to time, during the currency of

the license period.

20. Damage to property: The licensee shall be responsible for protecting the property

of the MCC during the license period and he shall be liable to pay in case of damage, if any.

The damage will be assessed by Addl./Joint Commissioner in consultation with the

Engineering Department of MCC. The recovery of the same will be charged on penal rate as

per schedule of Engineering Wing.

27

21. Theft of vehicles:- The licensee shall be responsible for damage and theft(s) of

vehicle(s) from parking areas, but, the licensee shall not be liable for theft of any article (s)

kept in the vehicle. The Licensee and the licensor shall not be held responsible for any

theft/damage to the vehicle before and after parking hours, even though the parking token

was issued.

22. Uniform:- All employees of the licensee shall wear proper uniform during duty hours as

mentioned below. They will all wear name plate on the shirts:-

(a) Shirt Light Brown(T-Shirts for summer)

(b) Pant Dark Brown

(c) Belt Brown

(d) Shoes Black

(e) Full sleeve sweater Brown

and Jacket (for Winters)

(f) Turbans for Sikh Khakhi.

OR

Uniform of the workers of the company / agency approved from the MCC.

23. Sign Boards:-Appropriate sign boards shall be provided by the licensee at the site duly

indicating the name of the licensee his/her telephone number (s) and rates of parking fees in

three languages i.e. English, Punjabi and Hindi.

24. Temporary closure of parking area:- The Additional/Joint Commissioner may close

the parking area in case the parking area is required to be closed temporarily due to any

unforeseen reason(s) or administrative reason(s). The MCC shall duly compensate for the

closed period on pro-rata basis.

25. Timings of parking: - The timing of the parking shall be from 8.00 A.M. to 12.00

(Midnight) except for Paid Parking Areas in front of Dr.Sahib Singh and Empire Store,

Sector 17, Chandigarh for which the timings shall be 11.30 AM to 12.00 (Midnight)). The

28

agency/licensee will ensure that parking attendants are available for watch and ward of

vehicles. In case of default penalty Rs.1000/- shall be imposed on each occasion.

26. Applicability of Capital of Pb. Act 1952: All terms and conditions shall be governed by

the provisions of Capital of Punjab (Development and Regulation) Act, 1952 and Rules

framed there under from time to time.

27. That No addition/alteration in the name of the licensee shall be allowed after allotment.

Notwithstanding the specification of share, liability of all partners of licensee(s) shall

continue to be joint and several.

28. Address of licensee: - The licensee shall declare his postal and permanent address

and same shall be got verified from the concerned District Magistrate. The licensee shall

submit residential proof e.g. copy of ration card/electricity bill, voter identity card etc. In

case of any change of residential address the licensee shall duly intimate the same to the

Addl./ Joint Commissioner, MCC.

29. Separate Parking for Handicap Person & Women:- A separate space shall be

earmarked for parking of vehicles of handicapped persons and women.

30. The licensee is not permitted to park other vehicles in areas which are specifically

earmarked for different categories of vehicles.

If any vehicle is found parked in an area other than the earmarked parking area or

the vehicles are parked in haphazard manner the licensee shall be liable to pay fine

equivalent to 10 times of parking fee per vehicle.

31. Employees of licensee: - All persons employed by the licensee in parking area shall be the

employees of licensee for all intents and purposes and such employees shall have no

relationship, what so ever, with the MCC. The licensee will pay minimum wages to his

employees at rats as fixed by the Labour Commissioner, Chandigarh Administration, from

time to time. The licensee shall not engage persons of age less than 18 years. The licensee

shall comply with all provisions contained in the Labour/EPF/ESI Acts and rules framed

there under payment of wage Act 1936, the Minimum wage Act 1948, the contract labour

29

(Regulation & Abolition) Act, 1970 and provisions of the Employees Provident and

Miscellaneous Provision Act, 1952 as amended from time to time.

32. Cancellation of license:- The license shall be liable to be cancelled by the

Additional/Joint Commissioner in case of occurrence of any of the following event(s) and in

the manner as mentioned against each:-

a) Non verification of antecedents of licensee:- In case of non/adverse verification of

antecedents of the licensee by the District Magistrate of place of residence of

licensee within 45 days of issue of letter by the Additional/Joint Commissioner, the

licensor shall be at liberty to cancel the license and forfeit security deposit of an

amount equivalent to 3 months license fee by giving one month notice.

b) In case it is found at any stage during the currency of license period that the

licensee or any of his partners/associates is/was a defaulter of MCC or

debarred/blacklisted by MCC, without giving any notice.

C) The licensee shall ensure that there is no mis-management, mis-conduct,

misbehavior or any obnoxious act on his part or by employees appointed by him. In

case of any report/complaint, the decision of the Additional Commissioner/Joint

Commissioner, MCC for imposing any penalty or such other action including

Cancellation as may be considered proper in the interest of public services shall be

final and acceptable to the licensee. However, the Addl./Joint Commissioner will

give an opportunity of hearing to the licensee and his employees before taking any

decision. In case of cancellation, three months notice is required to be served to the

contractor.

33. Termination of license: -The license shall stand terminated automatically on completion of

license period.

The licensee can request for premature termination of license after completion of

one year of the contract by giving three months notice or by depositing money equivalent

to three months licensee fee. However, it is made clear that Bidder/Licensee shall not be

allowed to give such notice before expiry of one year from the date of taking over the

possession.

In case the Licensee surrenders the paid parking lot prior to one year, the Licensor

shall recover the amount equal to the remaining period for completion of one year‟s

30

_______________________________________________________________________

License fee plus Licensee fee equal to 3 months notice period, from the Security/Bank

Guarantee of the Licensee, lying with the Licensor.

In addition to above, it is also made clear that such a licensee who surrenders the

paid parking prematurely i.e. before completion of license period as per initial allotment or

subsequent extension, he/she shall not be permitted to participate in any subsequent E-

Bidding/tendering of parking lot for a period of three years from the date of handing over

the possession back to the Licensor.

If the licensor wants to terminate the license deed before the expiry date then the

licensor will give at least three months notice or pay money equal to three months license

fee. In an event of making payment as above, the Licensor will be entitled to take over

possession within 24 hours thereafter.

34. Arbitration: - All disputes and differences arising out or in any way touching upon

this license deed, whatsoever, shall be referred to the sole arbitration of the Commissioner,

Municipal Corporation, Chandigarh or any officer deputed by him to act as arbitrator. The

decision of the arbitrator shall be final and binding on both the parties. The provisions of

Arbitration and Consolation Act, 1996, and Rules framed there under and any statutory

modification/amendments thereof for the time being in force shall apply for such

arbitration.

It shall be an essential term of this contract that in order to avoid frivolous claims

the party invoking arbitrator shall specify the disputes based on facts and calculations

stating the amount claimed under each claim and shall furnish a “deposit-at-call” for ten per

cent of the amount claimed, in a scheduled bank in the name of Arbitrator, by his official

designation who shall keep the amount in deposit till the announcement of the award. In

the event of an award in favour of the claimant, the deposit shall be refunded to him in

proportion to the amount awarded with respect to the amount claimed and the balance if

any shall be forfeited and paid to the other party.

35. Jurisdiction of courts: - All disputes shall be subject to the jurisdiction of courts in

Chandigarh only

31

Note:- The Municipal Corporation, Chandigarh reserves the right to issue any subsequent

instructions for compliance depending upon the requirement of circumstances in public interest,

which shall be binding for all the Licensees of PPAs.

Joint Commissioner-II, Municipal Corporation, Chandigarh

32

Annexure-‘A’

RATES OF PARKING FEE APPLICABLE FOR AUTOMATIC PARKING I.E. IN

FRONT OF SAHIB SINGH AND IN FRONT OF EMPIRE STORE, SECTOR 17,

CHANDIGARH.

S.

No.

Type of Vehicle Duration of

Parking

Parking Fee including

tax.

(in Rs.)

service

(a) Four Wheeler For first 4 hours 5.00

up to 5 hours 10.00

up to 6 hours 15.00

up to 7 hours 20.00

up to 8 hours 25.00

up to 9 hours 30.00





(b) (Two Wheeler)

For first 4 hours 2.00

up to 5 hours 4.00

up to 6 hours 6.00

up to 7 hours 8.00

up to 8 hours 10.00

up to 9 hours 12.00





33

Annexure-‘B’

RATES OF PARKING FEE APPLICABLE FOR OTHER PARKINGS.

S.

No.


Rs.

Remarks

(a) Four Wheeler

including Taxis

5.00 Single Entry

(b) -do- 10.00 Multiple entries valid for one day for a

particular PPA

(c) (Two Wheeler) 2.00 Single Entry

(d) -do- 5.00 Multiple entries valid for one day for a

particular PPA

(e) Mini Bus 10.00 --------

(f) Tourist Bus 20.00 --------

(g) Helmet 1.00 --------

(h) Service trucks e.g.

soft drink, building

material suppliers etc.

20.00

(i) Service jeeps 10.00 --------

(j) Three Wheelers for

parking only

5.00 --------

RATE OF MONTHLY PASSES

S.

No.

Type of

Vehicle

Total

Rs.

Remarks

(a) Two Wheeler 50.00 For a particular Paid Parking Area

(b) Four Wheeler 150.00 For a particular Paid Parking Area

RATE OF CITY PARKING PASSES (PER MONTH)

S.

No.


Rs.

(a) Two Wheeler 150.00

(b) Four Wheeler 300.00

(c) Service Trucks (e.g

Soft Drink supplier)

500.00

(D) Service Jeeps/Pick

Up Van

400.00

(e) Three Wheelers 150.00

34

Annexure-‘C’

RATES OF PARKING FEE APPLICABLE FOR PARKING NEAR ELANTE MALL, FUN

REPUBLIC, MANIMAJRA, PICCADILY MULTIPLEX-I & II SECTOR

34,CHANDIGARH.

S.

No.

Type of Vehicle Parking Fee including service

tax

(In Rs.)

(a) Car 10.00

(b) Scooter/Motor cycle 5.00

(c) Mini bus/ Sumo/

Commercial van

25.00

(d) Tourist Bus 50.00

(e) Helmet/Cycle 2.00

35

__________

From

To

Subject:-

Sir,

M/s _______________,

___________________,

___________________,

The Executive Engineer-R-I, Municipal Corporation, Chandigarh.

Earnest Money for E-Bid/Offer for Operation and Management of Paid parkings in Chandigarh.

Please find enclosed herewith Earnest Money Deposit (EMD) of Rs.

in the shape of Bank Demand Draft issued by (Name of the Bank)

Annexure ‘D’

_______________________ drawn in favour of Commissioner, Municipal Corporation,

Chandigarh and the scanned copy of which has already been uploaded in the e-bid.

Thanking You,

Yours faithfully,

(Signature) Seal of the firm

36

Annexure ‘E’

AFFIDAVIT

I/We/M/s ______________________ are having PAN No. _____________ and do hereby declare

and solemnly affirm that I/We/M/s have not been black-listed, nor mine/our tender/ E-Bid have

ever been cancelled by any State/UT/Central Government/Corporation or any partner or Share

holder either directly or indirectly connected with or has any subsisting interest in the business of

my/our firm nor any legal proceedings have ever been initiated/pending and all the documents

supplied are correct to the best of my /our Knowledge. I accept all the terms & conditions of E-

Bid/tender.

DEPONENT

PLACE________

DATED________

Verification:-

I/we do hereby solemnly declare and affirm that the above declarations are true and

correct to the best of my/our knowledge and beliefs. No part of it is false and nothing has been

concealed therein.

DEPONENT

Place:

Dated:

(Note) To be furnished on non-judicial stamp paper duly attested by the First Class Magistrate/Notary Public.

37

NAME OF WORK

EARNEST MONEY

TIME PERIOD

DATE OF RECEIPT

DATE OF OPENING

VENUE OF OPENING BID

Annexure-F

BID SHEET

: Operation and Management Parkings, Chandigarh.

of 25 no Paid

: Rs.___________________________

Rs. In words__________________________________

____________________________________________

: Three years extendable to five years on year to year

basis.

: 29/09/2016 upto 12.00 Noon.

: 30/09/2016 at 3.00 P.M.

: EXECUTIVE ENGINEER (Road Division No-I), MUNICIPAL CORPROATION, SECTOR 17, CHANDIGARH.

38

___________________________________________

___________________________________________

MUNICIPAL CORPORATION, CHANDIGARH

Name of Firm/Bidder. ___________________________________________

Name of Work : Operation and Management of 25 nos Paid Parking in Chandigarh.

Chief Account Officer :

Section Officer-II :

Bids/Offers for Operation and Management of 25 nos. Paid Parking Areas in Chandigarh.

I/We hereby bid/offer for the work specified in the under written memorandum within time specified in

such memorandum complete in all respects.

a) General Description :

b) Earnest Money

c) Time Allowed

Firm Bidder

d) Date of Receipt

e) Date of Opening

f) Bid Amount to be quoted.

(In words & figures)

MEMORANDUM

Operation and Management of Paid

Chandigarh

: Rs.___________,D.D.No.______________,dated___________

Name of the Bank_____________________________________

: Three years extendable to Five years on year to year basis

Witness E.E(R-I) M.C.

:

:

:

___________upto 12.00 Noon.

____________ at 3.00 P.M.

________________________________

________________________________

________________________________

Parking Areas in

39

_________________________

Should this bid/offer be accepted, I/we hereby agree to abide by and, fulfill all the provisions

of the said conditions of the E-bid/offer or in default thereof to forfeit and pay to Commissioner, Municipal

Corporation, Chandigarh or its successors in office the sum of money mentioned in the said conditions.

The sum of Rs. ________________is hereby forwarded in the shape of Demand Draft No.

_____________ dt. _____________ drawn in favour of Commissioner, Municipal Corporation, Chandigarh

as earnest money. I/we agree that the full value of which is to be absolutely forfeited without prejudice to

any other right remedies to the Commissioner, Municipal Corporation, Chandigarh or his successors in

office, should I/we

(i) withdraw or modify my/our offer during the allowed time period

Or

(ii) fail to sign the E-bid/offer agreement after acceptance of the offer

Signature of the firm/bidder

Dated, the _____ day of _______________ 2016

Witness_________________________

Address _________________________

Occupation __________________________

The above E-Bid/offer is hereby accepted by me on behalf of the Commissioner, Municipal Corporation,

Chandigarh.

Firm Bidder Witness E.E(R-I) M.C.

40

Annexure ‘G’

Check List of Documents to be Uploaded by the E-Bidder

(The documents should be uploaded in the same sequence as given below)

1. Scanned copy of EMD as per prescribe Format. (Annexure-D.).

2. Scanned copy of Affidavit (Annexure-E).

3. Scanned copy of proof of execution of similar nature of work i.e. Operation and Management of Paid Parking Areas with experience of One similar nature of work of operation and management of Car Parking having capacity of 500 and above cars or Two similar nature of work of operation and management of Car Parking having capacity of 300 and above cars or Three similar nature of work of operation and management of Car Parking having capacity of 200 & above cars.

4. Certificate of satisfactory completion of work from each agency which allotted the above work (refer 3 above).

5. Scanned Copy of Bank Solvency Certificate for Rs. 2.00 Crore.

6. Minimum average turn over of Rs. 2.00 crores for the last three financial years.

7. Scanned copy of PAN.

8. Scanned copy of Service Tax No.

9. EPF, ESI/EDLI certificate.

10. Labour License.

41

Agenda Item No ... .. .. .

Subject:- Engaging a consultant for Automatic Poultry Processing Plant in Slaughter House Complex at lndl. Area Ph-1, Chandigarh.

Back Ground: The General House of M.C. in its 192nd meeting held

on 30.04.2013 had approved the hir:ing of National · Meat and Poultry Processing Board as consultant. However the Board conveyed that it does not have the capacity to implement a project during construction phase but restricted to provide the consultancy services for the preparation of DPR only. [ c "h- ...(j---/4.-l )

It is pertinent to mention that 50% grant in aid for cost of plant & machinery and technical civil work can be availed in general areas up to a maximum of Rs 15 crores for each project under the centrally sponsored Scheme or National Mission on Food Processing for the rest of the 1 ih Five year plan.

The fresh sealed bids were invited by this office vide Memo.No.4086-88 dated 25.04.2016 after approval of Worthy Commissioner, Municipal Corporation Chandigarh, from the list of technical consultants (Flag-X) appointed by Ministry of Food Processing Industries, Government of India. Scope of Consultancy is as under:

i) Preparation of preliminary project report for approval of competent Committee/House.

ii) Preparation of report regarding different options for Machinery and Equ!pment required for this Plant.

iii) Preparation of Architectural Drawings, Structural Designs, Air Conditioning, E.I. Services, P.H. Services Rendering Plant, ETP and other allied services required for running, operation and maintenance of Automatic Poultry Processing Plant.

iv) Preparation of Tender documents such as DNIT's and scrutinizing, preparation of comparative statements of tender, justification of rates, etc. for approval from competent authority.

v) Agency to make all efforts for participation by quality firms in the tendering process.

vi) After hiring of successful tenderer, the Agency will provide supervision during execution of complete work.

vii) To arrange approval of all drawings and to arrange mandatory approval' from different authorities required before and after commissioning of the Automatic Poultry Processing Plant.

Out of thre~ firms, two firms submitted their financial bids since these firms already stand technically qualified by the said Ministry. The Committee constituted for opening the sealed bids after detailed deliberations and examining all aspects proposed that financial bids of both the firms have been considered and as per the comparative statement (Flag-X-1) M/s MITCON Consultancy and Engineering Services Ltd Pune has quoted the lower rate


42

amounting to Rs. 44.616 lacs + 15% Service tax extra and committee recommends the same for engagement of consultant for Automatic Poultry Processing Plant at Slaughter House. Copy of recommendation of Committee is placed at Flag-"X-2.

Terms of Payment quoted by the firms are as under:

Sr. Items Fees in Rs. Lac. Fee No schedule

in% 1. Preparation of preliminary project

report for approval of competent Rs. 2.2308 Lac 5%

committee/House. 2. Preparation of Report regarding Rs. 2.2308 Lac 5%

different options for Machinery and EquiPment reauired for this Plant.

3. Preparation of Architectural Drawing, Structural Designs, Air conditioning, E.I Services, P.H.

Rs. 8.9232 Lac 20% Services, Regarding Plant, ETP and other allied services required for running, operation and maintances of Automatic poultrv Processina Plant.

4. Preparation of Tender documents such as DNIT's and scrutinizing, preparation of comparative Rs. 2.2308 Lac 5%

statements of tender, justification of rates, etc. for appr9val from comPetent authority.

5. Agency to make all efforts for participation by quality firms in the Rs. 2.2308 Lac 5%

tenderina Process. 6. After hiring of successful tenderer,

the agency will provided supervision Rs. 22.308 Lac 50%

durina execution of complete work. 7. To arrange approval of all drawing

and to arrange mandatory approval Rs. 4.4616 Lac 10% from different authorities required

before and after commissiqning of the Automatic Poultrv ProcessinQ .Plant

Total l ,· Rs. 44.616 Lac 100% l Note.

• Financial proposal is inclwiir ~i1of all taxes but excluding Service Tax. 1 .. ,

• Service Tax shall be charged extra at the prevailing rate. The present rate of Service Tax is 15%. (From 1st June 2016).

The funds are available in the budget during the year 2016-17.

The matter is placed before the General House of Municipal Corporation Chandigarh for its consideration and approval:

~ MCC

... ---- - -

t

43

or " !'11.,. rn ~ y__J n;-~;~-·~~?.l ~~, . ~ -,:NA;Tl . 1 - ' T &POULTRY

P O SSING BOARD Mini~try of Food Procc~sing lndust.ric.s, Governincnl of India

. ' ·"' .... ,,~1t f-0 .

c ,r;,d ..... --- t1.;--r1 ----- :_:_j

30-160/2010-11/NMPPB/413 <_:;" Date: 21-05-2014

n , /J_; '. Conn i~wJt. - ~:C;;'o?;;,:·) \..f' - " Chandigarh Municipal Corporatio.(:,:-1:'-'•i;tx'7?,_ '\ ..

New Deluxe Bl~ilding, (~ ... .:!f':.~ ........ ' '-... , ·1 · unicipal Corporation, ii '·<):/5(1}4,_:r-

s 1 C d, l \"' __>··1/J'--. ,,.

ector 7, han 1gar 1 •,(lc '·,. 1,,

I ,,:;h.. e,X':,,

!loJry !-lo, M.C. C!ftl .. ~ Oalod -:i-t·l'-r

, /I ,~ ... ~>rntio1\;..,,-'· -., I I Sir, /;;\•~----

- ~ '

'(\ Please refer to your Jetter no. MO)I/SSH/2014/4541 dated 07.05,2014 regarding the

~-oposal of setting up of -automa--t.ic P.OW--try process_i_ng_ plan·t_ through ,;National Meat and Poullly r . ~ recessing Board (NMPP.B), ,, , . ' ·

~ In this regard, NMPPB h~s -~!ready itaformed you vid~ 1cWno, 30-160/2010-11/NMPPB/

r~JJ _i?5 I dated 2jj22 2014 tha~:the board can und':_12-:1ke the consultancy ~°.~~ _!!_i:1i_te_d_ to the p_::cparation ~ of Detailed Project Report (DP.~)~dcr documents for the selection of"consultants for-

I I

l --

I

~ I ~

\ lj j

' '

~·excciiffon61ffie pro3ect . ..:.,__ _ _ _ ----- , ,, _ _ ,

•······ --· ~"·------<·--:--_A lis~~l consultants appointed by Minist:Y ofFood-Propess_ing Industries (MoFPI)\ [)

as Pro,1cct Management Agency (PMAs) under the scheme for _Scthng Up/ Moderrusat,on o "tJ Abattoirs is enclosed fot'.your reference. · ·, · : ---,- - -- '·

Enclosure (1)

Yours faithfully,

~~ (K, 13, Subramanian)

Deputy Secretary, MoFPI --cumCEO, NMPPB

Head Office: Af/JDA Building, 7/6, Siri Institutional Area, August Kranti Marg, New Delhi-110049 Telefax: 26495710 _ E-mail: [email protected], [email protected] Website: http://nmppb,gov.in

44

~)..

,\ list Of technical consultants appointed by Ministry of Food Processing Industries, Government of India

Programme Management Ac:cncies (PMA) under the scheme of setting up of New Abattoirs/ Modernization 'of Existing Abattoirs during the 11th Plan and for the SO projects to be taken up during the f2th Phn SI No. 11t 1 Plan 12th Plan

1. Shri R. K. Saxena ShriAsgarNaqvi, CMD 'f Associate Vice President, Government & Mob; 9810026982 Infrastructure Advisory Food ProceSsing Equipments Co. Grant Thornton Advisory Private limited Pvt. Ltd. I 21st floor, DLF Square, Jadranda Marg, DLF 447, UdhyogVihar Il l, Phase ii, Gurgaon 122002, .lndia Gurgaon • 122016, !VI +919873 60 40 08 IT +91124 462 8000 I F Haryana, India +91124 4G2 8001 I Email: Tel; 0124· 4397900-930, [email protected] _ !=ax; 0124--4203SGO, 4055172 Email:[email protected] West Zone: Madhya Pradesh

Eastern Zone: Bihar, Jharkhand and West South Zone: Karnataka Bengal

North Zone: J&K, Himachal Pradesh, Punjab,

Haryana, Uttarakhand, UP, UT of Chandigarh and Delhi -.::-=-:.::-:::::,.-,

·-2. Dr.P,N.Bhatt"; )ifiriDi!ipKulkarni, Centre for lntegra~cd .l\ninial Hush ,dry , Sr. Vic~ President {Banking finance and And Dairy Developnent, rv1arket Research Division) Flat No.205, Block ·Jo.F-64 C/9, MITCON Consultancy and Engineering Sector-40, Noida-2 :,1301 (U.P). Services Ltd, [Fu:.: No.01.:!.C'-2S7s:;:n. Phoae 020· 66269140 Mobile 09850832844 Email wbt_noida@sif1•.com Email :· [email protected]

North Zone: Jammu and Kashrnir West Zone: Maharashtra (except Mumbai),

Gujarat, Goa. Cl',:C" . 3. Shrff.R.Sharimukha-" ·'.' :/;1 :,. · ShriT.R.Shanmukha

. Managing Director/Chief Managing Director/Chief Cons~ltant/P,oprietor Consultant/Proprietor Ahara Technoloey Group Ahara Technology Group 12·13·521/3, sueet No.14, Lane N0.: 12-t3 .. S21/3, Street No.14, lane i,;o.13 Nagzrjur~a Na8:ar, Tarnakzi, Nagarjuna N~gar, Tarnak.!, 1-:~derabad • 500 017, )!!,®[. J:!.yderabad • 500 017, India Telefax: +914Q 27170210 Telefax: +91 40 27170210

North East Zone: Nae.ilanu, Sikkim I South Zone: Andhra Pradesh, Tamil Nadu, UT nf A&N, lak1hadwcep, Pudud1erry.

North Zone: Hima, :101 Pr.:idesh

, \~st Zo:1c: Chhattisg:irh --- . ,-"4 . _Shri G.K.Sen, ' >i;,hri G.K.Sen,

G.K.Sen and /\:;so-r. .ates. I G.i<.Sen and Associates. --·- ____ I U11it No· UP1CC2V. I Unit No• UPTC0222.

45

· Upoha:r·TOwa·'center. '· J

2cii;'2, ChakGaria. Kolkata - 700094. Ph: +91-33-65440082. Fax: +91-33-24780081.

Mobile: +91- 9810403404 / 9830493~04 E-Mail : [email protected]

South Zone: Andhra Pradesh

West Zone: Maharashtra

UpoharTown Center. 2052, ChakGaria. Kolkata - 700094. Ph: +91-33-65440082. Fax: +91-33-24780081.

•• : _::-:!.. , ·

Mobile : +91- 9810403404 /9830493404 E-Mail : info@gksen·associates.com

North East Zone: Arunachal Pradesh,

Assam,. Manipur, · Meghalaya, Nagafand, Mizoram, Tripura and Sikkim.

East Zone: Odisha, Bihar, West ·aeogal

· West ;:one: Mumbai

'------'--------- - --- --.L.:.So'-u'-t'-h Zone: l(erala

Note:The Programme Management Agencies (PMA) have been appointed by the Ministry to appraise the projects sent by the State Governments and to see the project from concept to commissioning. The PMAs cannot be consultants, i.e. Project Management Consultant (PMC} for the p?oject promoters/State Government in the States/UTs/arcas assigned to them IJy MoFPI, Government of India for the 12.th :>ltin project5. ·

i ------·-r,--·r,---- ---1 ,,

1

I

46

_ L I

-~=-=-=:;:::;:;;;::i::=::::==~---='--__L ________ =-~~-Committee Report

The Medical Officer of Health constituted a committee dated 30.5.2016 for opening bid and its evaluation to Private Consultancy for Automatic Poultry Processing Plant at Slaughter House. The file was dealt with from time to time and the bids were opened as per orders of worthy Joint C.M.C-1 at Nlp-91. The detail is as under:-

_/

Sr. No.

i) Preparation of preliminary project report for approval of competent Committee/House

ii) Preparation of report regarding different options for Machinery and Equipment reouired for this olant.

iii) Preparation of Architectural Drawings, Structural Designs, Air conditioning, E.I. Services, P.H. Service, Regarding Plant, ETP and other allied Services required for running operation and maintenance of Automatic Poultry Processino Plant

iv) Preparation of tender documents such as DNIT's and scrutinizing, preparation of comparative statements of tender, justification of rates etc. for approval from comoetent authority.

v) Agency to make all efforts for participation by quality firms in the tendering nrocess

vi) After hiring of successful tenderer,' the agency will provide supervision during execution of comolete work.

vii) To arrange approval of all drawings and to arrange mandatory approval from different authorities required before and after commissioning of the Automatic Polutrv Processino Plant

Resubmitted for Consideratioi,~

Mano'~umar J:::.. \ Vo S .O . (P) '6,\

Ram Phal Singh C.S.I.

Mitcon Consultants and Engineering Services Ltd. G .K. Sen & Associates PB No. 923, Kubera Chambers Shivajinagar, Pune Unit No. UPTC0222;-\:lpq_t:,ar Town

Centre . 2052 Chakoaria, Kolkat£

2.2308 lacs @5% of total 3.00 lacs + Service tax


8.9232 lacs @20% of total 25 lacs + Service tax

2.2308 lacs @5% of total 4.00 lacs + S<crvice tax

2.2308 lacs @5% of total Nil


4.4616 lacs @10% of total 2.00 lacs + Se:vice tax

Total 44.61 6 lacs+ Service Tax Rs.56.00 lac+ Service Tax Demand Draft amounting to Rs.90,0001- as per MOH Exempted as per annexure F to letter d.rted 25.4.2016 National Small industries Corporation

bv NSIC Other terms and conditions has been mentioned by The agency has written terms and firm at S.No. 8&( under the heading other terms and conditions under the heading note General (commercial terms & conditions\ below the financial orooosal.

b--Vipan Sharma A.C(F&A)

47

/ @ NATIONAL MEAT & POULTRY

PROCESSING BOARD Ministry of Food Processing Industries, Government of India

(l lNDIRA MURTHY ~ V CHIEF EXECUTIVE OFFICER

30-160/2010-11 /NMPPB

~e,al Offic3 / ' ,,., ,. T . ,.~.-, o,,.

o, 1 •.,-0. ,,..... 1-. The Commissioner, / t:- 18'~/\f1j__ ~

Date: 23-08-2013

~h,mdigarh Mur:iic!pal Corporation · ( ~ D~,,!e-,_ _s-~wyeluxe Bmld1~g, \ ~k . / *

MuOJ-Ciwd Corporation, \:o" -J' . tyovl 7, Chan~igarh '\~:~ .

~k ~ ~ub: Consultancy services to Chandigarh Municipal Corporation on behalf of NMPPB for setting ~p the Automatic Poultry Processing Plant.

~~ Sir,

Kindly refer lo your Memo no. MOH/SSH/2013/8911 dated 24-06-2013 and reminder Memo No. MOH/SSH/2013/10404 dated 22-07-2013 requesting NMPPB to reconsider the scope 0f work for the consultancy services (sla1i to commissioning) to Chandigarh Municipal Corporali<'ll for setting up the Automatic Poultry Processing Plant.

NM PPB bas reviewed the scope of its consultancy services and at present NMPPB dnes

not have the capacity lo implement a project during constructi0n phase bul restricted to pr0vide the ccnsuitancy services for the 1Jreparalion ofDPR only.

You are therefore requested to convey the deci sion on the above said matter. NMPPI:

\\ iii revert wi th the rak for the preparation oC DPR only · after the acceptance of the propos.,i received r, 0m yOLl. .

(Indira Murthy)

Director, MoFPI-cum- CEO, NM PPB

Email: nmppb.mfpi(a)2mail.Go:n

Phone No.: 011-26495710

Head Office : AMOA Building, 7/6, Siri Institutional Area, August Kranti Marg, New Delhi-110049 Telefax : 2649571 o E-mail : [email protected], [email protected] Website : http://nmppb.gov.in

(

48

Agenda Item No. ______ _

Subject : Installation of Biogas Generator at NISARGR JNA Biogas Plant of 5 MTPD Industrial Area Phase-1 , Chandigar .

The MOU was signed by Municipal Corpor2tion Chandigarh with

Bhabha Atomic Research Centre Mumbai on 2ylh November 2014 to install a

NISARGRUNA Biogas Plant of 5 MTPD (metric ton pe day) capacity at tile

factory Industrial Area Phase-1 , Chandigarh.

An agenda was placed before the Gener I House in its 216th

meeting held on 19.02.2015 regarding financial terms & c 1nditions. The General

House approved the payment of Rs.87 Lacs and % (Rs.4,35,000/-) of

consultancy charges for :onstruction of plant, mac~ ·1eries, sub systems,

installation, 0 & M for the first year. As per approval of G 'leral 1-.ouse the same

was released to the BARC.

The BARC has now intimated that e work allotted to

M/s Aviplast for the construction of plant and its c, eration for first year

amounting to Rs. 75 Lacs and Rs.12 Lacs was saved and lying with BARC

unspent. As per technology, the produced biogas has tc e used for generation

of electricity. In the MOU, the item Biogas Generator ✓as not included. The

construction of plant is completed but not yet functional c 1e to non-installation of

bio gas generator. The agency has now informed hat the total cost of

installation of bio gas generator at site is about Rs.18 Lac .

Keeping in view of above it is recommer ed that an amount of

Rs.6 Lacs may be released to the BARC for installatic 1 of biogas generator.

Thereby, the total construction amount will be enr need Rs.87 Lacs to

Rs.93 Lacs.

The agenda is placed before the General -jouse for approval to

deposit Rs.6 Lacs to BARC for getting installation of Biogas Generator and

,.

related facilities.

~


49