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Anthem at Merrill Ranch8th Annual Spring Festival
March 5, 2016 • 12 pm - 6 pmAnthem Community Park • 3313 N. Anthem Way • Florence, AZ 85132
Deadline to secure your exhibitor or sponsorship: March 1, 2015
Craft Vendor Information Packet
5,000+ attendees • 40+ exhibitorsRides, Games & Entertainment for the whole family!
Food Vendors, Beer, Wine & more!
2016
March 5, 2016 • 12 pm - 6 pmAnthem at Merrill Ranch
Community Park3313 N. Anthem Way
Florence, AZ 85132 520-723-6631
Invitation to Exhibit at the FestivalAbout the Festival
The Annual Anthem at Merrill Ranch Spring Festival is a fun-filled carnival for all ages. This event is meant to bring the entire region together in celebration of the new Spring season. For those of you who have participated in the Spring Festival in the past, we are excited to continue marketing efforts through local and national channels. For those of you that are thinking about participating for the first time, please allow us to share some background information about the Spring Festival. The Festival started 8 years ago as a small carnival, designed to share the beautiful community of Anthem at Merrill Ranch with residents and the immediate surrounding areas. Over the years, marketing presence has increased to include the entire southeast region. The event now draws over 5,000 attendees and vendors from the San Tan Valley, Gilbert, Chandler, Queen Creek and Mesa.The community of Anthem at Merrill Ranch is proud to present this exciting business opportunity to the general public. All ages will enjoy fun, food, live music, entertainment, rides and games– enhanced by the beautiful community surroundings at Anthem at Merrill Ranch. Sponsors and Exhibitor Areas will remain a visual focal point for all attendees.We look forward to working together with you to create a momentous 2016 Spring Festival!
Festival HighlightsEvent Director:Christine ReederLifestyle & Fitness Director, Anthem Parkside520-723-6631 [email protected]
Event Website:http://tinyurl.com/springfest2016
Complete your Application Online!
Contact Information
POLICIESCANCELLATION POLICY - Due to the limited number of available booths and the nature of reserving specific booth locations, there are no refunds given for any reason once payment has been received.NO GUARANTEE OF RESULTS - Anthem at Merrill Ranch does not make any guarantee of results that your company, product or service will receive anything more than exposure. Unless exclusivity has been purchased, it is probable that there will be multiple vendors offering the same or similar products and services. PG 1
* Carnival Rides* Carnival Games & Prizes* Petting Zoo & Pony Rides* Over 40 exhibitors* Live entertainment & music* Inflatables & obstacle courses* Beer & Wine* Food Vendors* Festival Train Ride* Hands-on exhibits
PG 2
SPON
SORS
EXH
IBITORS
CRA
FT VEN
DO
RSD
iamond
PlatinumG
oldExlusive Entrance
ExhibitorTented
ExhibitorU
ntented Exhibitor
Tented Craft
VendorU
ntented C
raft Vendor
Food
6’ tableX
XX
XX
XX
XTable linen
XX
XX
XX
XX
Folding Chair(s)
X (2)
X (2)
X (2)
X (2)
X (2)
X (2)
X (1)
X (1)
10’ x 10’ Exhibitor Space*X
XX
XX
XX
XX
Sponsor recognition on Festival website
XX
XSponsor recognition on Festival pre-prom
otional materials
XX
X
Sponsor recognition on on-site signageX
XX
Sponsor listing on website - logo, booth #,
address, phone, website, description
XX
X
Recognition in Spring Festival Program &
Vendor G
uideX
XX
Vendor listing on website - com
pany name
w/ hyperlink
XX
XX
XX
Logo on road-side event bannersX
Logo on local media advertising
XX
XRecognition on M
ain Stage bannerX
Full color ad on AM
R Com
munity portals
X10’ x 10’ Tent
XX
XX
XExclusivity w
ithin industryX
Entrance locationX
X
March 5, 2016 • 12 pm
- 6 pmA
nthem at M
errill Ranch Com
munity Park
3313 N. A
nthem W
ay Florence, A
Z 85132 520-723-6631
Invitation to Exhibit at the Festival
8th Annual Anthem Spring FestivalExhibit Information
PAYMENTAnthem at Merrill Ranch will not provide vendor space unless full payment is received within 15 days of receipt of application and booth is setup a minimum sixty minutes prior to start of Festival. There will be NO refunds on vendor payments for any reason. Vendor is responsible for all taxes and other impositions by a governmental authority.
PERMIT/INSURANCE/LIABILITYTOWN OF FLORENCE SPECIAL EVENT VENDOR PERMITAll exhibitors MUST complete a Vendor Form and submit it to the Town of Florence, regardless of whether you are selling items or just sharing information. Forms can be found at www.florenceaz.gov. Search “special event vendor packet”, or a copy is attached to this packet for your convenience.INSURANCE REQUIREMENTSPlease direct all insurance questions to Melody Yahrmarkt at 520-723-6654 or [email protected] owner particpants, to the extent applicable, shall provide and maintain at all times prior and during participation the following insurance:1. Workers Compensation for statutory limits with Employers Liability limits not less than $100,000/$100,000/$500,0002. Commercial General Liability Insurance with minimum limits as follows: a) Bodily Injury & Property Damage - $1,000,000 per occurrence b) Personal Injury & Advertising Injury - $1,000,000 per occurrence c) Products & Completed Operations liability - $2,000,000 aggregate d) General Aggregate Limit - $2,000,0003. Business Auto Liability $1,000,000 per occurrence to include owned, hired and non-owned liability4. Professional Liability $1,000,000 per occurrence/claimEvent vendors that carry general liability insurance for their business, must submit, with their Application to Exhibit, a Certificate of Insurance evidencing required coverage to: Anthem at Merrill Ranch Community Council, Inc. 3200 North Anthem Way, Florence Arizona 85132 ATTN: Christine ReederLIABILITYAnthem at Merrill Ranch, Sun City Anthem and Del Webb will not be responsible for loss or damage to displays while being brought in or out of the event site, or while on the premises of the Anthem at Merrill Ranch. In all cases, the exhibitors will assume responsibility for damage to property and accidents and injuries to vendors, employees, contractors, or Festival participants. Vendor will not be responsible for any loss, damage, or liability arising from the sole negligence of the Community Association, the Association’s trade contractors, agents, staff or consultants.
CHECKLISTSubmit packet & payment
Submit Town of Florence Special Event Vendor Form (& payment, IF required)
Submit food vendor permit to Pinal County Health Department (for FOOD VENDORS ONLY)
Submit required proofs of insurance to Anthem at Merrill Ranch, as noted above
Send in any advertising items (for SPONSORS & those exhibitors that selected additional advertising options ONLY)
SMILE and RELAX!
More information will be emailed out as the event date approaches. PG 3
Company/Organization Name:_______________________________________________________________Contact Name: ______________________________________ Phone: ______________________________Title: ______________________________________________ Fax: _________________________________Address: _________________________________________________________________________________City: _____________________ State: _______ Zip: _________________ E-mail (REQUIRED): _______________________________________________________________________Description of the products and/or services you plan to exhibit in less than 50 words: _____________________________________________________________________________________________________________________________________________________________________________________________________
PARTICIPATION LEVELCRAFT VENDOR LEVEL: Avail InvestmentTented Craft 25 $120Untented Craft 25 $50Entrance Vendor 10 $400
Please note: Untented Craft vendors may bring and install their own tents. Tents must be properly installed on grass surface.
LOCATION PREFERENCEList specific vendors you wish to avoid close proximity or special needs accommodations. _________________________________________________________________________________________List your choices of booth space in priority order. 1. ____________ 2. ____________ 3. ____________ 4. ____________ 5. ____________ 6. ____________We will do our best to accommodate the request. Sponsors & entrance exhibitors have predetermined locations.
A Craft Vendor means that all Art and Craft products are Handmade by the Seller. Please visit the Town of
Florence website for your vendor Permit.
PG 4
March 5, 2016 • 12 pm - 6 pmAnthem Community Park
3313 N. Anthem Way Florence, AZ 85132
520-723-6631
Craft Vendor ApplicationFill out ONLINE at http://tinyurl.com/springfest2016
$25 late fee charged for any applications received after March 1.
CRAFT VENDOR CONTACT INFORMATION
PG 5
Complete the CHECKLIST on page 3 of this packet to make sure you’ve completed everything!
Full page, full-color ad in the Festival Guide $800Half page, full-color ad in the Festival Guide $400Coupon/Promo item included in the Festival Guide *Sponsor must provide the coupon or promo item $400Quarter page, full-color ad in the Festival Guide $200Full-color company logo in the Festival Guide $100Company logo on Spring Festival Web Site (http://tinyurl.com/springfest2016) $100
A LA CARTE ADVERTISING OPTIONS
3’ x 8’ Vinyl Banner (text only) $1252’ x 3’ Vinyl Banner (text only) $75Electricity* May require relocating exhibitor booth within desired exhibitor section. $45Waste Basket (must be returned) $10Extra folding chair $8Extra table $18
BOOTH EXTRAS
Make checks payable to AMRCC and mail this form along with payment to: Anthem at Merrill Ranch, 3200 N. Anthem Way Florence, AZ 85132. Or fax credit card payment to: 520-723-6659 ATTN: Melody.Card Number: ___________________________________________ Exp Date: _____________ Code: ______Name on Card: ____________________________________ TOTAL (pg 4 + pg 5): ______________
PAYMENT INFO
March 5, 2016 • 12 pm - 6 pmAnthem Community Park
3313 N. Anthem Way Florence, AZ 85132
520-723-6631
Booth Extras & Advertising OptionsFill out ONLINE at http://tinyurl.com/springfest2016
$25 late fee charged for any applications received after March 1.
Pony Ride & Petting Zoo Banner Sponsorship $250Exit Banner Sponsorship $250Dining Area Table Top Tent Sponsorship $200Carnival Game Zone Banner Sponsorship $200
RIDE/EXHIBIT SPONSORSHIPS
