2016-2017 Volleyball Canada Championships (17U …...Volleyball Canada - 2016-2017 Bid Manual (17U/18U) PAGE 5 Along with the prestige of hosting one of the largest national-level

2016-2017

VOLLEYBALL CANADA

CHAMPIONSHIPS

BID MANUAL 17U AND 18U

HOST PARTNER

Volleyball Canada - 2016-2017 Bid Manual (17U/18U)

WWW.VOLLEYBALL.CA PAGE 2

TABLE OF CONTENTS

Volleyball Canada Championships ....................................................................................................................................... 3

1 Championship Introduction ............................................................................................................................................ 3

2 Championship Objectives ............................................................................................................................................... 3

3 17u and 18u Championship Overview ............................................................................................................................ 3

4 17u and 18u Championship Format ............................................................................................................................... 4

Bid Process .......................................................................................................................................................................... 6

6 Bid Manual ...................................................................................................................................................................... 6

7 Bid Timelines................................................................................................................................................................... 6

8 Bid Documents................................................................................................................................................................ 6

9 Bid Evaluation and Selection .......................................................................................................................................... 8

10 Bid Information Request or Changes .............................................................................................................................. 8

Bid Package Details .............................................................................................................................................................. 9

11 Host City Profile .............................................................................................................................................................. 9

12 Letters of Support ........................................................................................................................................................... 9

13 Host Organizing Committee ........................................................................................................................................... 9

14 Local Staff and Volunteers ............................................................................................................................................ 10

15 Venue Requirements – Dates ....................................................................................................................................... 10

16 Venue Requirements - Competition ............................................................................................................................. 11

17 Venue Requirements – Rooms and Services ................................................................................................................ 12

18 Value-Added Bid Enhancements .................................................................................................................................. 12

19 Funding Opportunities .................................................................................................................................................. 13

20 Items Provided by Volleyball Canada ........................................................................................................................... 14

Appendices ........................................................................................................................................................................ 15

1 Provincial and Territorial Associations (PTAs) .............................................................................................................. 15

2 Memorandum of Agreement........................................................................................................................................ 16



VOLLEYBALL CANADA CHAMPIONSHIPS Volleyball Canada is currently searching for two (2) partner hosts for the 2016-2017

17U and/or 18U Volleyball Canada Championships. These events would be organized

and executed by Volleyball Canada staff, with help from the successful host.

The Bid Package for these events can either be submitted by a PTA, a local volleyball

club, a tourism agency, or an event promoter.

1 CHAMPIONSHIP INTRODUCTION

Volleyball Canada is proud to have hosted successful national championships since 1953. Since the “open format” was

introduced nearly 20 years ago, teams from all over the country have been competing for the national title in a variety

of age categories, from 14U to 35+. There are now over 800 teams that participate in one of the Volleyball Canada

Championship.

2 CHAMPIONSHIP OBJECTIVES

The objectives of the Volleyball Canada Championships are to:

• Declare a champion in all categories for both genders

• Act as a vehicle for the promotion of volleyball throughout the country

• Provide an opportunity for athletes and teams to achieve excellence and to measure that achievement

• Offer a unique participation experience

3 17U AND 18U CHAMPIONSHIP OVERVIEW

The Volleyball Canada Championships have an open format in place, meaning that any team from across the country has

the opportunity to participate without restriction. The open format has made these true national events, with

participation from nearly every province and territory.

The 17U and 18U age division have experienced a steady growth over the past few years, and we anticipate more teams

will participate at these Volleyball Canada Championships during the 2016-2017 hosting cycle.

2012 Participation Numbers

• 17U Boys 35 Teams

• 17U Girls 73 Teams



Total 251 Teams






Total 240 Teams






Total 264 Teams

4 17U AND 18U CHAMPIONSHIP FORMAT

In previous years, the 17U and 18U Volleyball Canada Championships were jointly held. As these age divisions continue

to grow, we are now at a stage of development which necessitates the separation of these events.

For the 2016-2017 hosting cycle, Volleyball Canada is seeking two (2) partners to assist in hosting these two (2) separate

events: the 17U Volleyball Canada Championships and the 18U Volleyball Canada Championships.

Bid Options (must host event in both 2016 and 2017):

• 17U Volleyball Canada Championships

• 18U Volleyball Canada Championships

• 17U & 18U Volleyball Canada Championships (combined)

Although the preference would be to host each event separately, Volleyball Canada will still accept bids that propose

hosting these events simultaneously, provided the host is able to meet the facility requirements.

The host must have the capacity to host the following number of teams in no more than two (2) competition venues,

although there is a strong preference for one competition venue. Please consult the Event Hosting Guide for detailed

specifics on facility and hosting requirements.

17U Volleyball Canada Championship

• 16 to 20 Volleyball Courts

o 17U Boys 32 Teams

o 17U Girls 80 Teams

o Total 112 Teams


• 20 to 24 Volleyball Courts

o 17U Boys 56 Teams

o 17U Girls 96 Teams

o Total 152 Teams

The proposed dates for hosting the 17U and/or 18U Volleyball Canada Championships are listed below. Although these

are the preferred dates, Volleyball Canada will still accept bids with different competition dates, pending they are within

a 2-week window (either before or after the preferred dates).

• Preferred Dates in 2016: May 6-8 OR May 13-15


5 HOST CITY BENEFITS

By hosting one of these events in partnership with Volleyball Canada your organization can further the sport of

volleyball at the local, provincial/territorial, and national level.

The local host organizing committee will receive financial compensation for contracted staff and services upon a

successfully negotiated contract with Volleyball Canada.



Along with the prestige of hosting one of the largest national-level single-sport events in the country, all of the parties

involved will also benefit from financial and economic impacts, many of which are listed below.

• A true national event, with between 2,000 and 2,400 athletes and coaches and an estimated 2,880 to 3,600

spectators from across the country expected to attend each event.

o Each event will also engage a large number of local and traveling officials, and will also engage the local

volunteer community.

• A large spectrum of participants, with athletes between the ages of 16 and 18 years old, as well as spectators

composed of both adults and kids (family members and friends).

o Each event participant traveling with the team will require transportation, housing, and food. They are

also likely to visit local tourist attractions during their free time.

o We estimate that roughly 75% of participating teams will come from outside the host province, which

will create a larger impact on the local economy.

• A preliminary economic impact study was conducted and it is estimated that the operations, participants and

visitors spending in the host province will be over $5 million. The total economic activity for the host province is

estimated at $8 million.

o Each event will require an estimated between 2,125 and 2,700 room nights at local hotels, with each

visitor staying for an average of 3 nights.

o A volleyball household spends more per capita in every consumer product (service) category than the

average Canadian household.

• The opportunity for your city to gain national visibility through exposure on various media platforms, including

print, television, web, and social media.



BID PROCESS

6 BID MANUAL

This Bid Manual is intended to familiarize the potential bidder with the Volleyball Canada Championships. It will outline

the key requirements for hosting the 17U and/or 18U Volleyball Canada Championship in your city.

We also recommend that you consult the Event Hosting Guide for more detailed and technical information on hosting a

Volleyball Canada Championship.

7 BID TIMELINES

The following timelines have been established by Volleyball Canada for the bid process.

• Friday, July 25th

, 2014 The bid manual will be made available

• Friday, August 29th

, 2014 A letter of intent must be received by Volleyball Canada (17:00 EST)

• Friday, September 12th

, 2014 A short-list of applicants will be invited to submit their bid package

• Friday, October 31st

, 2014 All bid packages must be received by Volleyball Canada (17:00 EST)

• November 1st

- November 21st

, 2014 The Bid Evaluation Committee will review and evaluate all bids

• November 22nd

– December 7th

, 2014 The Bid Selection Committee will choose the host(s)

• Monday, December 8th

, 2014 Volleyball Canada will announce the successful host(s)

All bid documents must be submitted by the deadlines stated above to Chrissy Benz, Director of Domestic

Competitions. An electronic copy must be send by email to [email protected] and one (1) printed copy must be sent

by mail to Volleyball Canada (1A - 1084 Kenaston Street, Ottawa, ON, K1B 3P5).

8 BID DOCUMENTS

Volleyball Canada requires the following bid documents to be submitted in accordance with the timelines listed above.

Letter of Intent

The Letter of Intent must include the following information, and should be submitted to show your interest and/or

intent on bidding for one or both of the events. (Must be submitted by 17:00 EST on Friday, August 29th

, 2014).

• Age Category(ies) of Event Bid (17U and/or 18U)

• Proposed Dates of Event(s)

o Preferred Dates in 2016: May 6-8 OR May 13-15



o Preferred Dates in 2017: May 5-7 OR May 12-14

• Host City Information

o Nearest Airport

• Proposed Competition Venue

o Location and Number of Courts Available

• Letters of Support

o From Provincial or Territorial Volleyball Association (PTA) President

o From Local Regional Official’s Chairperson (ROC)

Bid Package

The Bid Package must include the following information, which is detailed below. The Event Hosting Guide can also be

a useful reference for building a comprehensive bid. (Must be submitted by 17:00 EST on Friday, October 17th

, 2014)

• Host City Profile

o Hotel Information

o Tourist Attractions

o Public Transit Services

o Restaurants

o Media Access

o Volunteer Community

• Letters of Support

o Municipal and Provincial Government

o Facilities

o Local Tourism Board

o Local Hotel Association

• Host Organizing Committee

o Key Staff Members and Roles

o Event Experience of Staff Members

o Organizational Chart

• Local Staff and Volunteers

o Access to General Event Staff

o Access to Volunteers

o Access to Set-Up and Tear-Down Crews

• Competition Venue(s)

o Location and Map

o Court Layout (Courts, Free Space, CAD Drawing, etc.)

• Rooms and Services

o Meeting Rooms

o Washrooms and Locker Rooms

o Parking

o Vendors

o Catering and Food/Beverage

• Value-Added Bid Enhancements

o Access to Rental Equipment (Tables, Chairs, etc.)

o POS Systems



o Staging (Pipe and Drape, Awards Stage, etc)

o Electronics (Radios, Laptops/Tablets, Printers, Speakers, Microphone)

• Funding Opportunities

• Memorandum of Agreement (Appendix 2)

9 BID EVALUATION AND SELECTION

In order to evaluate each bid package objectively, Volleyball Canada will assemble a Bid Evaluation Committee made up

of the following individuals:

• NCC Representatives

• VNCC Representatives

• VC Staff Members

Any NCC or VNCC Representative with a perceived conflict of interest will be excused from making a recommendation

on behalf of the Bid Evaluation Committee.

The final host city selection will be based on the recommendations brought forth by the Bid Evaluation Committee.

The Bid Selection Committee will be comprised of the following individuals:

• VC President

• VC Executive Director

• VC Staff Member(s)

10 BID INFORMATION REQUEST OR CHANGES

If you have any questions or require any additional information about the 17U and 18U Volleyball Canada

Championships, please direct them to:

Chrissy Benz Alain Brouillette

Volleyball Canada Volleyball Canada

Domestic Competitions Director Domestic Competitions Coordinator

Tel: 613-748-5681 x232 Tel: 613-748-5681 x227

Fax: 613-748-5727 Fax: 613-748-5727

Email: [email protected] Email: [email protected]

All changes that need to be made to a submitted bid package must be reported to Chrissy Benz, Director of Domestic

Competitions, by email ([email protected]).



BID PACKAGE DETAILS

11 HOST CITY PROFILE

The Bid Package must include the following information about the host city:

• Demographic Data

• Transportation Hubs (airports, highways, etc.)

• Public Transportation Networks (trains, buses, etc.)

• Accommodations and Hotels (location, quantity, quality, etc.)

• Restaurants (with extended hours, available for group bookings, proximity to venue, etc.)

• Media Access (local, regional, national, etc.)

• Active Volunteer Community

• Tourist Attractions

12 LETTERS OF SUPPORT

The Bid Package must include letters of support from the following organizations:

• Municipal Government

• Provincial Government

• Facilities

• Local Tourism Board

• Local Hotel Association (a Stay and Play Policy will be in effect)

o VC will be responsible for contracting the Stay and Play Housing Provider

13 HOST ORGANIZING COMMITTEE

In order to successfully plan and execute an event of this scale, an experienced and competent host organizing

committee is required. The members of this committee should have some previous experience in the planning of

volleyball events and/or other sporting events.

The committee should be made up of people with expertise and knowledge in a variety of different fields. The

members can come from various organizations, including the Provincial/Territorial Association (PTA), local tourism

board, local sport tourism agency, local volleyball clubs, local college or university volleyball programs, etc.

The following positions are ones that each host organizing committee is required to fill.

• Local Event Chair

This person is the main point of contact between the host organizing committee and Volleyball Canada, and is

responsible for submitting the bid and managing the rest of the committee members.



• Staff and Volunteer Director

This person is responsible for the recruitment, training, and scheduling of all local staff members and volunteers,

as well as finding a set-up and tear-down crew.

If the bid package is not submitted by the Provincial/Territorial Association (PTA), the host organizing committee will be

required to receive a Letter of Endorsement from their PTA in which their bid is supported.

Additionally, support from the Regional Officials Chair is required. The bid package must demonstrate that there is a

sufficient amount of referees in host province to meet the majority of the demand required for the event.

14 LOCAL STAFF AND VOLUNTEERS

The host organizing committee will be responsible for the recruitment, training and scheduling of all local event staff

and volunteers. These staff members and volunteers will work in a variety of capacities to ensure that the event is

planned and executed to the standards of Volleyball Canada.

We recommend that all technical roles be worked by paid staff, whereas the roles that do not require a specific skill set

be worked by volunteers. That being said, the host organizing committee is responsible for deciding which roles, if any,

require paid staff members and which ones require volunteers.

The following areas/roles are ones that we feel should be considered when creating a staffing plan:

• Competition Crew

• Set-Up and Tear-Down Crew

• Team Check-In

• Ticketing

• Access Control

• Medal Ceremonies

• Social Media

As a national sport organization, Volleyball Canada is committed to offering services in both official languages. We

recommend that a fluently bilingual staff member or volunteer be on-site at all times to help assure that this

commitment can be met. This is especially important for the Eastern and Atlantic events; however there is always a

chance that French-speaking teams or athletes are in attendance at events based in the western part of the country.

15 VENUE REQUIREMENTS – DATES

As previously mentioned, the proposed dates for hosting the 17U and/or 18U Volleyball Canada Championships are as

follows. Although these are the preferred dates, Volleyball Canada will still accept bids with different competition

dates, pending they are within a 2-week window (either before or after the preferred dates).





The venue(s) will be required for three (3) competition days, and will also be needed up to three (3) days prior to the

first competition day for set-up and up to two (2) days after the final day of competition for tear-down.

Proposed Venue Schedule:

2016 Move-In Competition Move-Out

Week 1 May 3-5, 2016 May 6-8, 2016 May 9-10, 2016

Week 2 May 11-12, 2016 May 13-15, 2016 May 16-17, 2016

2017 Move-In Competition Move-Out

Week 1 May 2-4, 2017 May 5-7, 2017 May 8-9, 2017

Week 2 May 10-11, 2017 May 12-14, 2017 May 15-16, 2017

16 VENUE REQUIREMENTS - COMPETITION

As previously mentioned, the host organizing committee must have the ability to secure and/or create the following

number of courts in no more than two (2) competition venues. The host must be able to secure this venue space at no

cost, or at a substantially reduced cost, for Volleyball Canada.


• 16 – 20 Courts

o 9m x 18m Playing Surface

o 3m Serving Space (Each End)

o 2m Free Space (Each Side)

o 2m-3m Between Courts

o 9m Ceiling Clearance


• 20 – 24 Courts

o 9m x 18m Playing Surface

o 3m Serving Space (Each End)

o 2m Free Space (Each Side)

o 2m-3m Between Courts

o 9m Ceiling Clearance

• Ideally, a single venue with a minimum of 150,000 square feet of column-free space would be available.

However, a large space with columns spaced at a minimum of 90-foot intervals is also acceptable.

• A combination of multiple smaller sized spaces in one or two venues is also an acceptable solution. These

include spaces could include gymnasiums, hockey rinks, field houses, etc.

• A minimum ceiling height of 30-feet is highly recommended. This clearance distance is to be measured from

the playing service to the lowest impairment or overhanging obstruction of the ceiling.

• The facility must have temperature controls and adequate lighting in order to satisfy Sections 1.5 and 1.6 of

the Volleyball Canada Indoor Volleyball Rulebook.

• A loading dock with dock plates or a loading bay with large vehicle access is required. This space will be used

to load in and load out numerous trailers worth of equipment, including flooring and net systems.



• An adequate amount of space is required to store the empty equipment crates while the event is running.

These crates can be stored in the loading area, away from the competition venue. They could also be placed in

the competition venue itself, so long as they do not interfere with the flow of people or the playing areas.

• A CAD-based floor plan must be part of the Bid Package. This drawing should outline the position of the courts,

along with the location or any additional rooms or spaces outlined in the requirements section below.

17 VENUE REQUIREMENTS – ROOMS AND SERVICES

In addition to meeting the venue requirement for the competition side of things, the venues must also have the

following spaces available for various other ancillary activities.

• A minimum of two (2) secure rooms or areas for the storage of equipment, awards, and merchandise. These

areas should be a minimum of 40’ x 60’ in size and should be located close to, and on the same level as, the

appropriate party using the space (e.g.: staff, vendors, etc.).

• A secure room for the Control Centre and Tournament HQ, with a minimum capacity of 10.

• A secure room for the Referee Lounge, with a minimum capacity of 50.

• A secure room for the Referee Management Team and Assignors, with a minimum capacity of 10.

• A secure room for the Volunteer Lounge, with a minimum capacity of 20.

• A secure room for the Results Room, with a minimum capacity of 10.

• A meeting room for with a minimum capacity of 100.

• A common area to be used as the Results Centre, with public computers and draw boards on display.

• A common area with a stage and PA system to be used for the Awards Ceremonies.

• A common area to be used by the Medical Team (emergency medical team and athletic therapists).

• A common area to be used as the Vendor Hall, with space to sell event merchandise and photography.

• A common area near the main entrance to be used as the Ticketing Booth and Will Call.

• A secure room near the Ticketing Booth to be used as a cash counting room.

• A common area near the main entrance to be used as a Welcome Area, with space for an Information Booth.

• An adequate number of parking spaces to accommodate the large number of spectators (between 50-80

teams per wave, plus spectators). If there is a cost associated with these parking spaces, please provide

details.

• In the case that the employees at the venue(s) are represented by a labour and/or trade union, the costs

associated with having these staff members on-site during the event should be included in the rental

agreement or in a document that accompanies the rental agreement.

• A list of any exclusivity agreements in place with at the venue(s) should be provided in the Bid Package. These

agreements include but are not limited to, food and beverage, vendors, sponsors, signage, etc.

18 VALUE-ADDED BID ENHANCEMENTS

In addition to meeting the minimum venue requirements set forth in the sections above, a Bid Package can be

enhanced by offering donations and/or discounted prices on other products, equipment, and services that will likely be

needed to help run the event. These enhancements will be taken into consideration by the Bid Evaluation and Selection

Committees when evaluating the host(s).



Equipment

• Access to wireless and/or wired internet throughout the venue(s).

• Access to audiovisual equipment (radios, earpieces, projectors, speakers, microphone, etc)

• Access to tables and chairs for all required meeting rooms, lounges, common area, and vendor hall.

• Access to smaller tables and chairs for the scorekeeper tables on each court.

• Access to gym benches and/or chairs for the courtside player benches.

• Access to staging equipment for the awards ceremonies and vendor hall (pipe and drape, awards stage,

stanchions, tents, table cloths, etc).

• Access to tools and equipment to assist with set-up and tear-down (motorized forklifts, scissor lifts, electrically

powered pallet jacks, manual pallet jacks, and electrically powered floor scrubbers, etc).

• Access to 50 gallon water barrels to help weigh down the net systems for courts that use SportCourt.

• Access to a water filling source would also be beneficial, such as a water truck or large capacity fire hose.

• The procurement of office equipment such as the following, to be used on-site.

o Photocopiers and Printers (two sided printing/copying, collating, colour copying/printing, etc)

o Computers (laptops and/or tablets for entering results and for the public results area)

o Telephones (to be used by staff in the control centre)

Services

• Access to printing services – preferably on-site (large quantities of documents, large sized documents, etc).

• Access to signage and banner services (ability to print banners, pennants, coroplast, etc).

• Access to bilingual services (translation, welcome/information booth, awards ceremonies, volunteers, etc).

• Access to local transportation for staff and officials (airport pick-up and drop-off, shuttle buses or vans to

transport referees to the venue(s), rental cars for staff, public transportation passes for referees, etc).

• Access to complimentary accommodation for travelling staff.

• Access to complimentary parking privileges at the venue(s).

Other

• A release from the venue(s) that would permit Volleyball Canada to bring ‘outside’ food into the venue(s) in

order to feed staff, volunteers, and officials.

• A release from the venue(s) that would permit Volleyball Canada sponsors to sample and/or sell their food and

beverage products.

19 FUNDING OPPORTUNITIES

The Bid Package should include a list of available funding opportunities, including any municipal, provincial, and third-

party grants that could be applied for. Please indicate if your organization has been a successful recipient of funding

from these sources in the past.



20 ITEMS PROVIDED BY VOLLEYBALL CANADA

The host organizing committee is responsible for providing the above mentioned room and services, as well as meeting

the venue requirements set forth in the previous sections. Additionally, the host can improve their Bid Package by

offering Volleyball Canada access to the equipment and services listed in the Bid Enhancements section.

However, the host is not responsible for the following items as they will be provided by Volleyball Canada.

• Registration System

• Draws and Schedules

• Results System

• Sport Court (Flooring, Underlay, Shipping and Handling, etc)

• Water Barrel Covers and Court Numbers

• Court Dividers (Netting)

• Event Program

• Tickets and Event Passes

• Accreditation Passes

• Directional Signage

• Sponsor Banners

• Volleyballs

• Awards and Prizing (Medals, Plaques, Pennants, etc)



APPENDICES

1 PROVINCIAL AND TERRITORIAL ASSOCIATIONS (PTAS)

As previously stated, each Bid Package must have the approval and/or support of the Provincial or Territorial

Association (PTA) in order to be accepted. If the PTA is submitting the bid, the must have approval from their Board of

Directors. If a third-party organization is submitting the bid (e.g.: a local volleyball club, a tourism agency, an event

promoter, etc), they will require the support from their PTA.

Contact Information

Volleyball Alberta

11759 Groat Road. Edmonton, Alberta, T5M 3K6

Tel: (780) 415-1703 / Fax: (780) 415-1700 / E-mail: [email protected]

Volleyball BC

Harry Jerome Sports Centre, 7564 Barnet Highway, Burnaby, BC, V5A 1E7


Volleyball Manitoba

412-145 Pacific Avenue, Winnipeg, Manitoba, R3B 2Z6


Volleyball New Brunswick

900 Hanwell Rd, unit 13, Fredericton, New Brunswick, E3B 6A3


Newfoundland and Labrador Volleyball

P.O. Box 21248, St. John's, NF, A1A 5B2


NWT Volleyball Association

Sport North Federation, Box 11089, 4908 49 Street, Yellowknife, NT, X1A 3X7

Tel: (867) 669-8396 / Fax: (867) 669-8327 / Email: [email protected]

Volleyball Nova Scotia

5516 Spring Garden Rd., Halifax, Nova Scotia, B3J 3G6


Volleyball Nunavut

NCC Bldg. Box 440, Baker Lake, Nunavut, Nu X0C 0A0


Ontario Volleyball Association

304-3 Concorde Gate, North York, Ontario, M3C 3N7


Volleyball PEI

Box 302, Charlottetown, PEI, C1A 7K7


Volleyball Québec

4545 Pierre de Coubertin Ave, P O Box 1000, Succ. M, Montreal, Quebec, H1V 3R2


Saskatchewan Volleyball Association

1750 McAra Street, Regina, Saskatchewan, S4N 6L4


Volleyball Yukon

4061-4th Avenue, Whitehorse, Yukon, Y1A 1H1

Tel: (867) 633-4599 / Fax: (867) 667-4237 / Email: [email protected]



2 MEMORANDUM OF AGREEMENT

Your Bid Package must also include a singed copy of the Memorandum of Agreement below.

I, ______________________________(name), faithfully submit this Bid Package for the 2016-2017 Volleyball Canada

Championships on behalf of __________________________________________________________(host organization).

I contend that, to the best of my knowledge, all information contained herein is accurate and has been submitted in

accordance with the objectives of the Volleyball Canada Championships and in conjunction with the strategic direction

of Volleyball Canada.

Name (Signature): ___________________________________________________________________

Name (Print):

___________________________________________________________________

Date:

___________________________________________________________________

If your Bid Package is approved and you are selected as a host of one of the 2016-2017 Volleyball Canada

Championships, Volleyball Canada will require that your host organizing committee sign and agree to the terms and

conditions set forth both the ‘VC Event Hosting Agreement’ and ‘VC Event Hosting Manual’. These documents will

outline the roles and responsibilities of each party involved in hosting the event (e.g. Host Organizing Committee,

Volleyball Canada, PTA, etc).