2016

department of recreational sports

2017

BUDGET PROPOSAL

TABLE OF CONTENTS

MISSION STATEMENT

SUMMARY OF BUDGET PROPOSAL

RECREATIONAL SPORTS INFORMATION & PARTICIPATION CHARTS

COST-TO-CONTINUE BUDGET PROPOSAL ADMINISTRATION FACILITIES programs line item descriptions administration facilities Programs

program enhancements

6

10

16

22

28

41

MISSIONSTATEMENT

6

MISSION STATEMENT

The Department of Recreational Sports offers experiences that enrich the lives of University of Florida students through excellence in facilities, fitness, sport, adventure and play. We are committed to fostering leaders, encouraging life-long healthy lifestyles and developing meaningful relationships.

OUR VALUES

our service

VISIONThe world in motion one Gator at a time.

Our team is dedicated to being friendly, resourceful and knowledgeable, in order to exceed expectations and create a welcoming and safe environment.

SUMMARYPROPOSAL

ofBUDGET

10

SUMMARY OF ACTIVITY & SERVICE FEE BUDGET PROPOSAL

The Department of Recreational Sports 2016-2017 budget proposal is presented in the

the budget at a “Cost-to-Continue” level of $6,740,213, a 1.7% increase. On July 1, 2015, TRiP and Outfitter will be joining the Department of Recreational Sports. The TRiP and Outfitter name will change immediately; the new name will be The Center for

for TRiP and Outfitters will be moved to RecSports for 2015-2016. The additional funds were added to the RecSports approved budget in the following budget proposal. The budget proposal for 2016-2017 includes a cost to continue budget for all of RecSports,

provide opportunities for Student Government and Recreational Sports to collaborate

budget.

experiences that promote leadership development, create a sense of community and

canoeing, rock climbing, whitewater rafting, surfing and hiking will be available to

weekend or week long outdoor experience.

and services

will be important for them to be healthy after graduating from their chosen

11

Recreation Center and Student Recreation and Fitness Center had 1,260,205 visits by

provides opportunities for exercise, fun, teamwork and leadership development, had

part of the college experience for students at the University of Florida.

The Department of Recreational Sports continues to develop programs and services designed to encourage the holistic well-being of each University of Florida student.

stand on our vision of “The world in motion one Gator at a time” through continuously helping each Gator adopt a healthy and active lifestyle. We have redesigned our

Through collaboration efforts with different areas on campus; such as the Dean of

and Wellness Center, GatorWell and the College of Health and Human Performance; resources provided to students extend outside the walls of our facilities.

RecSports has embraced the current economic situation and has reviewed, cut, added, evaluated, reevaluated, assessed and made informed decisions so we can continue to offer great programs in great facilities to University of Florida students. The process has dictated that we look at all our programs differently, more sustainably. The 2016–

fundamental principles of RCM and the RecSports budget. RecSports has made a commitment to be responsible stewards of student funds and values its history of

12

2013/14BUDGET

713,403

1,132,040

2014/15BUDGET

740,937

661,945

2015/16BUDGET

807,115

661,021

2016/17BUDGET

840,643

711,740

CHANGE

33,528

50,719

PERCENTINCREASE

4.2%

7.7%

AUXILIARY

INCOME

EXPENDITURES

income and expenses for 2016-2017. While the auxiliary functions are designed to be

to make auxiliary services affordable to UF students. Personal training sessions, small

in the 2015-2016 and 2016-2017 projections below. While some money is set aside as

programs and services.

The students who serve in a variety of roles within recreational sports embody our mission of enriching the lives of University of Florida students through excellence

providing leadership opportunities through experience and developing students through education. Students who exhibit exceptional aptitude and motivation are promoted into key leadership positions. These student leaders are critical to our success.

ADMINISTRATIVE OVERHEAD ASSESSMENT FEE

13

increase has a considerable impact. More than 240 student employees will be affected by the minimum wage changes. The remaining 500 student employees will be affected

on January 1. With this information, we are predicting a minimum wage increase to

employees is necessary to pay employees based on their level of responsibility as well as to remain competitive with local agencies. The following charts indicate the impact of the increases since the inception of the legislation affecting minimum wage.

The budget proposal, if approved, will allow the Department of Recreational Sports

a positive impact on the lives of the students at the University of Florida. The Department of Recreational Sports looks forward to working with the Division of

develop a budget that will meet the recreational needs of our campus community.

Department of Recreational SportsUniversity of Florida

dbowles@ufl.edu352.273.2403

July 2015

FLORIDA MINIMUM WAGE

INCREASE DUE TO MINIMUM WAGE

INFORMATIONCHARTS

RECREATIONAL SPORTS

& PARTICIPATION

16

FINDINGS FROM A STUDY BY THE NATIONAL INTRAMURAL-RECREATIONAL SPORTS ASSOCIATION

satisfaction and success

- improved emotional well being- reduced stress- improved happiness- improved self-confidence- built character- increased feelings of inclusion

- improved interaction with diverse sets of people- was an important part of college social life- taught leadership and team building skills

RECREATIONAL SPORTS IS IMPORTANT TO STUDENTS AND THE INSTITUTION BECAUSE

student recruitment.

sports activities.

participating in recreational sports activities.

recreational sports activities.

17

2013-2014 student recreation & fitness center and southwest recreation center participation information

331TOTAL DAYS OPEN

1,260,205TOTAL VISITS

38,413UNIQUE USERS

5,840AVERAGE WEEKDAY

VISITS

SOUTHWEST 3,976STUDENT REC 1,864

3,138AVERAGE WEEKEND

VISITS

SOUTHWEST 2,348STUDENT REC 790

2013-2014 group fitness class participation information

13,743UNIQUE USERS

124,393PARTICIPATIONS

150CLASSES EACH WEEK

(FALL & SPRING)

18

2013-2014 lake wauburg participation information

2013-2014 SPORT CLUBS participation information

BOATS CHECKEDOUT

18,563 76,248TOTAL VISITS

445 MOUNTAIN BIKES

CHECKED OUTCLIMBING WALLPARTICIPANTS

3,534 258 DAYS OPEN

45SPORT CLUBS

102SPORT CLUB

EVENTS

3,385UNIQUE USERS

19

2013-2014 intramural sports participation information

2013-2014 AQUATICS participation information

HOUSING POOLS

O’CONNELL CENTER POOL

FLORIDA POOL

4,602TOTAL

PARTICIPATIONS

TOTALPARTICIPATIONS

TOTALPARTICIPATIONS

24,872

31,163

11,811PARTICIPANTS

2,589INTRAMURAL TEAMS

82,992PARTICIPATIONS

COST CONTINUETO

PROPOSALBUDGET

22

DEPARTMENT OF RECREATIONAL SPORTS2016-17 ACTIVITY & SERVICE FEE BUDGET PROPOSAL (EXCLUSIVE OF PROGRAM ENHANCEMENTS)

PERSONNEL

TOTAL: $6,740,213

STUDENT SALARIESADMINISTRATIVE SALARIESADMINISTRATIVE BENEFIT POOLGRADUATE ASSISTANT TUITIONTECHNOLOGY SUPPORTSTUDENT BENEFIT POOL

OPERATIONS

GENERAL MAINTENANCE UTILITIES PROGRAMS FERTILIZER & IRRIGATION MOTOR POOL AQUATICS, SAFETY, & SPORTS EQUIPMENT

STRATEGIC PLANS

SPORT CLUBS

MARKETING, COMMUNICATIONS, & SUPPLIES

ADMINISTRATIVE OVERHEAD ASSESSMENT

CHANGE

97,905

10,203

3,045

2,142

0

2,495

115,790

PERCENTINCREASE

2.1%

1.9%

0.8%

0.8%

0.0%

0.4%

1.7%

10 year maintenance plan 10 year operations replacement plan 10 year exercise equipment replacement plan 10 year technology plan

TRAVELspecial requestfeesequipment & suppliesofficials

TOTAL

2014-15APPROVED

4,533,897

1,926,2751,699,015608,942142,69795,000

61,968

511,065

173,024 146,685

61,698 63,450

31,716 34,492

373,994

259,294

65,876

587,874

119,158 101,851 94,485

58,500

111,89473,00034,44132,829

7,130

6,332,000

2015-16APPROVED

2016-17PROPOSED

4,759,511 4,857,416

1,962,8101,800,590

688,136149,83295,000

63,143

1,983,0351,856,041

709,714149,83295,00063,794

527,358 537,561

175,476 151,970

67,743 63,450

31,716 37,003

181,706 151,970

71,127 65,750 31,216

35,792

380,549

267,690

70,873

618,442

383,594

269,832

70,873

620,937

121,988 103,332

96,729

58,500

119,21571,00036,22533,7507,500

122,964 104,159 97,503

58,968

119,21573,14236,22533,7507,500

6,624,423 6,740,213

23

STUDENT SALARIES

FITNESS RECREATION center & borcCompetitive sports lake wauburgrisk management & aquaticsAthletic trainingMarketingMaintenance & special projectsRecreation managementStaff development & trainingCenter for outdoor recreation & Education

ADMINISTRATIVE SALARIES

GRADUATE ASSISTANT TUITION

ADMINISTRATIVE BENEFIT POOL

TECHNOLOGY SUPPORT

STUDENT BENEFIT POOL

CHANGE

20,225

55,451

0

21,578

0

651

97,905

PERCENTINCREASE

1.0%

3.1%

0.0%

3.1%

0.0%

1.0%

2.1%TOTAL

2014-15APPROVED

1,926,275

584,307395,756331,931

230,093131,16461,42062,97458,13037,86032,640

1,699,015

142,697

608,942

95,000

61,968

4,533,897

2015-16APPROVED

2016-17PROPOSED

1,962,810 1,983,035

591,090 400,110 335,582 230,093

131,164 61,420 62,974 62,974 37,860 32,639 16,904

564,835 412,265

352,040 232,484 133,664

67,359 63,734 62,974 38,453 35,724 19,503

1,800,590

149,832

688,136

95,000

63,143

1,856,041

149,832

709,714

95,000

63,794

4,759,511 4,857,416

personnel

24

GENERAL MAINTENANCE

Facility equipment & partsMiscellaneous maintenanceLake wauburg maintenanceMiscellaneous supplies & repairState vehicle fee

UTILITIES

MOTOR POOL

Light & powerTelephoneCable TVLake wauburgWorking capital

UF PHYSICAL PLANTLEWIS OIL

PROGRAMS

FERTILIZER & IRRIGATION

AQUATICS, SAFETY & SPORTS EQUIPMENT

CHANGE

6,230

0

(500)

3,384

2,300

(1,211)

10,203

PERCENTINCREASE

3.6%

0.0%

-1.6%

5.0%

3.6%

-3.3%

1.9%

General program expensesGym-wipesGroup fitness equipmentstrength & conditioning equipmentRentalsCenter for outdoor recreation & education

TOTAL

2014-15APPROVED

173,024

63,200 45,304 39,000 19,520 6,000

146,685

31,716

85,900 24,600

17,215 15,470 3,500

23,216 8,500

61,698

63,450

34,492

18,67816,02017,5026,1083,390

511,065

2015-16APPROVED

2016-17PROPOSED

175,476 181,706

64,500 45,986

39,000 19,990 6,000

65,800 49,770 39,785 20,351 6,000

151,970

31,716

151,970

31,216

90,900 24,600

17,215 15,755 3,500

23,216 8,500

91,400 24,600

17,215 15,755 3,000

24,216 7,000

67,743

63,450

37,003

71,127

65,750

35,792

19,75020,000

17,5026,1083,390

993

21,906 19,300 17,502 6,108 3,390 2,921

527,358 537,561

Operations

25

STRATEGIC PLANS

10 YEAR MAINTENANCE10 YEAR OPERATIONS REPLACEMENT10 YEAR EXERCISE EQUIP. REPLACEMENT10 YEAR TECHNOLOGY

SPORT CLUBS

TRAVELSPECIAL REQUESTSFEESEQUIPMENT & SUPPLIESOFFICIALS

MARKETING, COMMUNICATIONS& SUPPLIES

ADMINISTRATIVE OVERHEADASSESSMENT

CHANGE

3,045

2,142

0

2,495

PERCENTINCREASE

0.8%

0.8%

0.0%

0.4%

2014-15APPROVED

373,994

119,158 101,851 94,485 58,500

259,294

111,894 73,000 34,441 32,829

7,130

65,876

587,874

2015-16APPROVED

2016-17PROPOSED

380,549 383,594

121,988 103,332

96,729 58,500

122,964 104,159 97,503 58,968

267,690 269,832

119,215 71,000 36,225 33,750 7,500

119,215 73,142 36,225 33,750 7,500

70,873

618,442

70,873

620,937

LINE ITEMDESCRIPTIONS

28

ADMINISTRATION

The personnel line item includes salaries and benefits for a broad scope of talented individuals hired to perform specific activities that are necessary for RecSports to provide excellent services in state-of-the-art facilities to University of Florida students.

into the categories below will help provide information about how approximately 72%

STUDENT SALARIES 2014/15APPROVED

1,926,275

2015/16APPROVED

1,962,810

2016/17PROPOSAL

15/16 -16/17CHANGE

1,983,035 20,225

PERCENTINCREASE

1.0%

RecSports is committed to fostering leaders, promoting growth through education and developing meaningful relationships. The transferable skills and competencies gained by our student staff include conflict management, problem solving,

collaboration, accountability and inclusiveness to name a few.

29

the line is necessary in 2016-2017 due to anticipated pay increases.

allows universities to use an allocation method that applies fixed rates based on

ADMINISTRATIVESALARIES

ADMINISTRATIVEBENEFIT POOL

2014/15APPROVED

2014/15APPROVED

1,699,015

608,942

2015/16APPROVED

2015/16APPROVED

1,800,590

688,136

2016/17PROPOSAL

2016/17PROPOSAL

15/16 -16/17CHANGE

15/16 -16/17CHANGE

1,856,041

709,714

55,451

21,578

PERCENTINCREASE

PERCENTINCREASE

3.1%

3.1%

RecSports is the largest employer of students at the University of Florida. RecSports employs approximately 750 students, fulfilling roles such as:

30

not anticipated.

The Department of Housing and Residence education continues to provide RecSports

rooms.

Compensation.

GRADUATE ASSISTANTTUITION

TECHNOLOGY SUPPORT

STUDENT BENEFIT POOL

2014/15APPROVED

2014/15APPROVED

2014/15APPROVED

142,697

95,000

61,968

2015/16APPROVED

2015/16APPROVED

2015/16APPROVED

149,832

95,000

63,143

2016/17PROPOSAL

2016/17PROPOSAL

2016/17PROPOSAL

15/16 -16/17CHANGE

15/16 -16/17CHANGE

15/16 -16/17CHANGE

149,832

95,000

63,794

0

0

651

PERCENTINCREASE

PERCENTINCREASE

PERCENTINCREASE

0.0%

0.0%

1.0%

31

The General Maintenance expenses are earmarked for the day-to-day costs of

to ensuring that UF students have safe, clean and modern facilities in which to pursue their activities.

Physical Plant at the University of Florida is anticipating an increase in utilities. However, no increase in Utilities reflects a RecSports goal to better serve the University of Florida students by finding new and innovative methods to reduce cost of utilities while absorbing and across the board utility rate increase.

The operations component of the budget proposal explains the funding for how RecSports functions on a continuing basis. The operations budget funds the logistics of

RecSports.

GENERAL MAINTENANCE

UTILITIES

2014/15APPROVED

2014/15APPROVED

173,024

146,685

2015/16APPROVED

2015/16APPROVED

175,476

151,970

2016/17PROPOSAL

2016/17PROPOSAL

15/16 -16/17CHANGE

15/16 -16/17CHANGE

181,706

151,970

6,230

0

PERCENTINCREASE

PERCENTINCREASE

3.6%

0.0%

OPERATIONS

32

the numerous intramural and fitness events such as the track and swim meets are also included.

in Florida. The nitrogen is usually applied at a rate of one pound of nitrogen per 1,000

in early spring when green-up begins, and then as needed. The more often a field

necessary to support a RecSports goal of providing excellent facilities. RecSports works

services at the lowest possible cost.

supplies and other items associated with providing a comprehensive recreation program.

PROGRAMS

FERTILIZER & IRRIGATION

MOTOR POOL

AQUATICS, SAFETY &SPORTS EQUIPMENT

2014/15APPROVED

2014/15APPROVED

2014/15APPROVED

2014/15APPROVED

61,698

63,450

31,716

34,492

2015/16APPROVED

2015/16APPROVED

2015/16APPROVED

2015/16APPROVED

67,743

63,450

31,716

37,003

2016/17PROPOSAL

2016/17PROPOSAL

2016/17PROPOSAL

2016/17PROPOSAL

15/16 -16/17CHANGE

15/16 -16/17CHANGE

15/16 -16/17CHANGE

15/16 -16/17CHANGE

71,127

65,750

31,216

35,792

3,384

2,300

(500)

(1,211)

PERCENTINCREASE

PERCENTINCREASE

PERCENTINCREASE

PERCENTINCREASE

5.0%

3.6%

-1.6%

-3.3%

33

The 10 Year Maintenance Plan has been developed to identify certain aspects of

regular basis. This is a dynamic and ever changing plan. The plan funds projects such as: resurfacing courts, field renovations, replacing field and court lights, repairing and replacing fencing and major dock repairs.

10 YEAR MAINTENANCEPLAN

2014/15APPROVED

119,158

2015/16APPROVED

121,988

2016/17PROPOSAL

15/16 -16/17CHANGE

122,964 976

PERCENTINCREASE

0.8%

the funds in a more efficient manner, a yearly 3% or 5% increase was approved by the

strategic plans shown below will help provide information about how approximately 6% of the

STRATEGIC PLAN

34

used by the Department of Recreational Sports to maintain and operate facilities. The

Vehicles, field lining machines, mowers, aerators, top-dresser, tractors, boat motors and checkout boats.

of safety necessary to serve student users.

With the technology replacement and maintenance plan we will be able to keep

10 YEAR OPERATIONSREPLACEMENT PLAN

10 YEAR EXERCISEEQUIPMENT REPLACEMENT PLAN

10 YEAR TECHNOLOGY PLAN

2014/15APPROVED

2014/15APPROVED

2014/15APPROVED

101,581

94,485

58,500

2015/16APPROVED

2015/16APPROVED

2015/16APPROVED

103,332

96,729

58,500

2016/17PROPOSAL

2016/17PROPOSAL

2016/17PROPOSAL

15/16 -16/17CHANGE

15/16 -16/17CHANGE

15/16 -16/17CHANGE

104,159

97,503

58,968

827

774

468

PERCENTINCREASE

PERCENTINCREASE

PERCENTINCREASE

0.8%

0.8%

0.8%

35

SPORT CLUBS

The creation of leadership, education and service opportunities through sport is the primary

underwater hockey and wakeboarding. Specific educational and leadership opportunities are provided in order to prepare students to better serve their club and the university as well as

the University of Florida.

fitness training, resume writing and budgeting are intertwined with the monthly meetings.

The Sport Clubs program is committed to service and fundraising. For the 2013-2014 year, our 45 sport clubs collectively performed over 5,000 hours of community service in 136 events.

such as hosting events, working with local businesses and support from alumni and parents.

breakdown of sport club expenses into the categories below will help provide information

36

for their national championships. Typically 20-25 clubs attend their national

southeast and clubs use much of their fundraising dollars for transportation. Special

where a club is asked to demonstrate a specific need to the Sport Clubs Council and the professional staff. This line was originally created because individual clubs made

and planning their presentation to the Sport Clubs Council. The Sport Clubs Council

SPECIAL REQUEST 2014/15APPROVED

73,000

2015/16APPROVED

71,000

2016/17PROPOSAL

15/16 -16/17CHANGE

73,142 2,142

PERCENTINCREASE

3.0%

Travel is a major component of the sport club experience. Sport Clubs work very hard to represent RecSports and the University of Florida as student-athletes as well as ambassadors on campus, in the community and around the country.

The RecSports philosophy is to make travel affordable. Travel allows sport club members to build relationships and foster leadership through interactions.

planning, problem solving, ambassadorship and sportsmanship.

TRAVEL 2014/15APPROVED

111,984

2015/16APPROVED

119,215

2016/17PROPOSAL

15/16 -16/17CHANGE

119,215 0

PERCENTINCREASE

0.0%

37

dues are paid. Those dues can include league administration, paying for officials,

so all club members, regardless of skill level, will benefit. Several of the clubs have an

will allow RecSports to continue to assist the clubs in providing these experiences.

some of the costs of facility rental for practice time at venues that are not accessible

by both the sport club and the RecSports staff. Sport club officers learn how to research products, budget their resources and maintain inventory.

structure or sanity.

FEES

EQUIPMENT & SUPPLIES

OFFICIALS

2014/15APPROVED

2014/15APPROVED

2014/15APPROVED

34,441

32,829

7,130

2015/16APPROVED

2015/16APPROVED

2015/16APPROVED

36,225

33,750

7,500

2016/17PROPOSAL

2016/17PROPOSAL

2016/17PROPOSAL

15/16 -16/17CHANGE

15/16 -16/17CHANGE

15/16 -16/17CHANGE

36,225

33,750

7,500

0

0

0

PERCENTINCREASE

PERCENTINCREASE

PERCENTINCREASE

0.0%

0.0%

0.0%

38

Marketing and promotional efforts provide the communication link between RecSports and the university community regarding available programs, facilities and activities. This communication reflects RecSports mission to encourage life-long healthy lifestyles through participation, relationships, leadership experiences and education. The extensive

to: print, web, digital, social media and experiential marketing methods. The marketing department also participates in Preview, Family Weekend and tabling events across campus.

website, Facebook, Twitter, YouTube, etc. RecSports continues to find ways to be more environmentally friendly by printing less, copying less and communicating digitally while increasing services.

Marketing, communications & supplies

2014/15APPROVED

65,876

2015/16APPROVED

70,873

2016/17PROPOSAL

15/16 -16/17CHANGE

70,873 0

PERCENTINCREASE

0.0%

MARKETING, COMMUNICATIONS & SUPPLIES

39

expenditures. Therefore, responsibility centers, like RecSports, must pay for the services provided to them through an allocation or assessment system. The approved 2015-2016

Service Fee funding allocated by RecSports.

ADMINISTRATIVE OVERHEAD ASSESSMENT FEE

2014/15APPROVED

587,874

2015/16APPROVED

618,442

2016/17PROPOSAL

15/16 -16/17CHANGE

620,937 2,495

PERCENTINCREASE

0.4%

ADMINISTRATIVE OVERHEADASSESSMENT FEE

PROGRAMENHANCEMENTS

41

ENHANCEMENTS41

PROGRAM ENHANCEMENTS

$35,000$11,655

$22,520

$42,445

$1,100

$20,500

Physical activity and exercise are one primary component of health, however, often overlooked or under-executed is the importance of diet and nutrition. The RecSports Registered Dietitian will provide UF students access to an expert in the field of nutritional sciences and dietetics.

Funds needed to pay students to work the point-of-sale desk; to

and excursions; to recruit, train and certify trip leaders; and to maintain library materials.

Funds needed to pay the yearly cost for the active data ports in

utilities line.

Funds for van and trailer maintenance and repair. These funds will be added to the existing motor pool line.

kayaks, boogie boards, stand-up paddleboards, surfboards, paddles and tents.

SPOT messenger. These funds will be added to the existing technology plan.

Funds added to the overall marketing budget to promote the

added to the existing marketing line.

for the sum of the above program enhancements.

supplies, resource library, training supplies and cleaning supplies.