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www.crossroadspropexpo.com
July 29 – July 31 │Omni Hotel │FW Conv Center │ Fort Worth, TX
Conference: July 29 – July 31, 2016 │ Expo: July 31, 2016
Top Reasons to Exhibit at Crossroads 2016
Conference: July 29-July 31, 2016 │ Expo: July 31, 2016
Reach an audience with buying
power.
You don’t know who you don’t know.
14% of attendees were new in 2015.
Gain recognition before, during
and long after the show.
Build relationships and meet the
leaders in the Texas propane industry.
Table of Contents
3 │ Schedule at a Glance
4 │ Reserve Your Space &
Enhancements
5 │ Rules & Regulations
6 │ Hotel Information
6 │ Special Events
7 │ Exhibitor Contract
www.crossroadspropexpo.com │ 2
CROSSROADS.
DECISION-MAKERS NEED SOLUTIONS.
PROFESSIONALS NEED TO CONNECT.
YOU NEED TO TAL K TO THEM BOTH.
The Place to Be! You need a place to get ahead of
competitors.
Customers need a place to
experience your solutions.
These places are actually the
same place!
SCHEDULE AT A GLANCE
www.crossroadspropexpo.com │ 3
Conference: July 29-July 31, 2016 │ Expo: July 31, 2016
7/29 FridayExhibitor Move-in Fort Worth Convention Center 7:00a – 7:00p
Executive Committee Meeting Omni Hotel6:00p – 8:00p
7/30 Saturday
Registration Omni Hotel 7:00a – 6:00p
Golf Tournament Hawk’s Creek Golf Club 8:00a – 1:30p
Lunch on your own
Annual Business Meeting Omni Hotel 4:30p – 5:30p
Welcome Reception Fort Worth Convention Center 5:45p – 7:30p
Supplier dinners/on your own
7/31 Sunday
Registration Fort Worth Convention Center 8:00a – 5:00p
Expo Fort Worth Convention Center
(brunch included)
President’s Cocktails Omni Hotel 6:00p –7:00p
Gala with Casino Party Omni Hotel
NPGA President to speak 7:00p –10:30p
Red River Shootout Alpine Shooting Sports 8:00a – 1:30p
10:00a – 4:00p
Exhibitor Move-in (optional) Fort Worth Convention Center 8:00a – 3:30p
David Schlee: Legal Issues Omni Hotel 9:00a – 9:45a
You do not have to be a TPGA member to attend any of the events. All events
except the Special Events are included in your exhibit space fee.
Exhibitor Meeting Fort Worth Convention Center 2:00p – 2:30p
www.crossroadspropexpo.com │ 4
BOOTH RENTAL INCLUDES 6ft covered table
Chairs (determined by included registrations)
Vendor ID sign
Wastebasket
Staff registrations: Tabletop = 2; Jr. Equip = 2;
Equip = 3; Truck/Transport = 4
Listing in the onsite program (reserve by 6/27/16)
Exhibit spaces will be assigned at the discretion of TPGA
with careful consideration to matters relating to the suc-
cessful conduct of exhibits. Top-level sponsors will be
assigned premier exhibit spaces as per the Sponsorship
Prospectus. We cannot guarantee your booth placement
and will try to avoid placing direct competitors immediately
next to or directly across from each other. Companies do
not have to be members of the association to exhibit.
PURCHASE ADS IN THE
ONSITE PROGRAMPut your company’s identity & message in the
hands attendees.
Outside Back Cover $700*
Inside Front Cover $650*
Inside Back Cover $650*
Full Page $450
½ Page Horizontal $325
*Cover positions include color
Contact Joanne Pantaze at [email protected] for
more info. Space reservation deadline June 27,
2016. Artwork is due July 5, 2016.
MOVE IN MOVE OUTFriday, July 29, 2016 Sunday, July 31, 2016
OFFICIAL SHOW DECORATORFreeman can provide additional booth furnishings and display enhancements. Other available services include
materials handling, forklift services, AV equipment and more. These services are available at an additional cost
to exhibitors.
Contact: Karen Rodgers 214-267-5858 [email protected]
OUR SPONSORSGolf Tournament – Targa
Convention Bags – Enterprise
Products
Lanyards – Keyera Energy
Adult Beverages on Expo Floor
– Midstream Transport
Sporting Clays – Bishop
Energy
ADDITIONAL BOOTH PERSONNELFull Registration: $250 each (excl. golf & sporting clay)
Exhibit Hall Only: $150 each
SHOW HOURSSunday, July 31, 2016 10:00a – 4:00p (brunch included)
RESERVE YOURSPACE TODAY!
Conference: July 29-July 31, 2016 │ Expo: July 31, 2016
MEDIA DISTRIBUTIONMaximize your marketing effort by inserting a flyer
in each attendee registration packet for a fee of
$250 for exhibitors. Collateral cannot be larger than
8.5” x 11” and no more than 1 page. Printing on
front and back is permitted. TPGA reserves the
right to refuse inappropriate materials. Inserts must
be pre-approved. Upon approval, we will notify you
with the shipping address, quantity needed and
receiving deadline. TPGA staff will place your
collateral in each attendee’s registration packet.
RULES & REGULATIONS
www.crossroadspropexpo.com │ 5
Booth Information-Exhibits must conform to the professional environment of
the meeting, and all display materials, equipment, etc.
MUST fit within the boundaries of exhibit space.
-Exhibit personnel must operate so that traffic in aisles is not
impeded.
-Sight lines to other exhibitors MUST NOT be blocked.
-TABLETOP spaces: ALL materials, equipment, compon-
ents, etc. MUST FIT on the table provided.
-Programs or presentations MUST be confined to the rear of
the booth to eliminate congestion in the aisles. TPGA
reserves the right to determine at what point sound consti-
tutes interference with others and whether it must be
discontinued.
-If there is an official meeting activity taking place, including
educational activities, exhibit viewing, or social activity,
exhibitors REFRAIN from hosting activities during those
times.
-Exhibitor identification on all signs, graphics & literature
must be the company name submitted on the Exhibitor
Contract.
-Exhibits must be assembled and dismantled safely.
-Expo location is the Location, Exhibit Halls D & E.
-Materials used in the exhibit must be flame retardant in
accordance with the Fire Ordinances of the City of Fort
Worth, TX.
-Electrical equipment must conform to the electrical codes of
the City of Fort Worth, TX.
Exhibitor Staff Conduct-Names of all participants affiliated with exhibits must appear
on the corresponding company staff list sent to show
registration. False certification of individuals as exhibitor’s
representatives, misuse of exhibitor badges, or any other
method assisting unauthorized persons access to the exhibit
floor will be just cause for expelling the violator from the
exhibition or barring him/her from further entrance to the
exhibit floor, or removing his/her exhibit from the exhibit floor
without obligation on the part of TPGA for refund of fees.
-The person who signs the contract, or a designee, shall be
the exhibitor’s official representative.
-Interviews, demonstrations and the distribution of literature
must be made within the booth area assigned to the exhibitor.
Canvassing or distributing advertising materials, or product/
service demonstrations beyond the parameters of the exhib-
itor’s own booth or in any Show contracted hotel will not be
allowed. Such actions by non-exhibitors are also strictly
prohibited.
-Exhibitors are prohibited from posting signs relating to
exhibits or any company activity outside the parameter of the
exhibitor’s own booth. Violators may be sanctioned.
-Nothing must be pasted, tacked, nailed, screwed
or otherwise affixed to columns, walls, floors,
ceiling or other parts of the building. All exhibits
must be within the booth area assigned.
-Exhibitor badges may be picked up onsite by the
individual. Badges are required for all conference/
expo events. After the close of pre-registration all
additions or changes to badges must be made
onsite. Any fees associated with change(s) TO
BE PAID ONSITE.
-Exhibitor is responsible for the loss or damage of
its goods, materials, displays, and equipment.
LiabilityExhibitor hereby releases TPGA, the Location,
contractors, and employees from any and all
claims, demands, causes of action or liability of
any kind for injury or damages to persons or
property that we may now or in the future have,
known or unknown, arising directly or indirectly
out of attendance at or participation in the 2016
Crossroads Expo. Exhibitor further agrees to
indemnify and defend TPGA, the Location, and
their agents, contractors, employees and hold
them harmless, no matter what the cause or
claim, from and against any lawsuits, claims
including attorney’s fees and other costs, actions
of liability arising out of, or its connection with this
waiver of liability or its participation in the 2016
TPGA Crossroads Expo.
CancellationsCancellations received in writing by July 1, 2016
will be refunded 50% of their pre-paid exhibitor
fee. NO REFUNDS will be given after this date.
Refunds will be issued after August 3, 2016.
Exhibitor Guest PolicyGuests of exhibitors should be included on the
individual company’s staff list. Charges for addi-
tional booth personnel over the number included
with purchase of exhibit space apply. An exhibitor
MAY NOT register as booth personnel any per-
son eligible for registration as a meeting
attendee.
PhotographyShow Management reserves the right to
photograph exhibits for society purposes.
Conference: July 29-July31, 2016 │ Expo: July 31, 2016
HEADQUARTER HOTEL
www.crossroadspropexpo.com │ 6
Omni Fort Worth Hotel
1300 Houston St
Fort Worth, TX
Deluxe Guestrooms are offered at a discounted rate of $145+tax per night Single/Double. You will enjoy
complimentary high speed internet in guest rooms and lobby, and 24-hour access to the fitness center, and
a 10% discount on valet parking. There is per day fee to park in the garage. Omni Select Guest Rewards
members receive additional benefits. Check-in: 4:00pm Check-out: 11:00am
Participants are responsible for reserving their own accommodations. Contact Reservations directly
at 800-THE-OMNI (800-843-6664) and mention the TPGA 2016 Crossroads Propane Expo & Conference
or go online to http://www.omnihotels.com/hotels/fort-worth/meetings/tpga-2016-crossroad-propane-expo-
and-conference to receive the discounted rate. No third party providers are used for rooming at this
conference. If you are contacted by a travel agency in reference to this conference, note that they have no
affiliation with this event.
June 28, 2016 is the cut-off date for hotel reservations at the discounted group rate. Please make your
reservations early! After June 28, rooms are at “space and rate as available” basis.
Hotel rooms in the discounted group block are reserved for attendees, their attending family members, exhibitors, sponsors,
speakers, and Show staff.
SPECIAL EVENTSElmer Atkins Memorial Golf Tournament Sponsored by Targa Resources
Saturday, July 30 8:00am shotgun start $125 per player
Hawk’s Creek Golf Club
6520 White Settlement Rd Westworth Village, TX 76114
Includes: greens fee, cart, breakfast, fajita lunch, 2 drink tickets and 10% off merchandise in
the pro shop.
Red River Shootout Sponsored by Bishop Energy
Saturday, July 30 8:00am $60 per shooter
Alpine Shooting Sports Center
5482 Shelby Road Fort Worth, TX 76140
Join your friends and colleagues with a morning of sporting clays competition. Your $60
registration fee includes 50 round shoot, 1st and 2nd team prizes (4 people to a team), overall
individual prize winner, gifts for every-one who participates, snacks and beverages. Travel on
your own. No experience necessary!
SPONSORSHIP OPPORTUNITIESBecome a sponsor for maximum impact! Increase your pre-event and onsite visibility, credibility, and
brand awareness among key prospects with an event sponsorship. To review the Sponsorship
Brochure, go to www.crossroadspropexpo.com and click on the Sponsor tab. Don’t see something that
fits your marketing strategy, contact us at [email protected].
Conference: July 29-July 31, 2016 │ Expo: July 31, 2016
EXPO FLOOR LAYOUT
Crossroads Expo │ 8408 North IH 35 │ Austin, TX 78753 │ 800.325.7427 │ 512.834.0758 fax │ [email protected]
EXHIBITOR CONTRACT
___________________________Company Name as it should be published
___________________________________________________________
Contact Name
___________________________________________________________
Address
___________________________________________________________
City ST Zip
___________________________________________________________
Phone Fax
___________________________________________________________
EXHIBITOR REIGISTRATIONExhibiting companies will receive personnel registrations based
on their space. Please use the this form for your Exhibitor Comp-
limentary Registrations for your included booth personnel from
your company. Special Events are not included.
PAYMENTPayment MUST be received to assign exhibit space.
□ Enclosed is a check payable to TPGA
□ Please charge my credit card: VISA MC AMEX
_________________________________________
Card Number
_________________________________________
Exp Date CSV Code Billing Zip
_________________________________________
Billing Address
_________________________________________
City ST Zip
_________________________________________
Name on Card
Contact _________________________________________ Phone _________________________________
Email __________________________________________________________________________________
Indicate the events you will attend: □Welcome Reception □ Annual Business Meeting □ Gala □ Cocktails
2nd Contact _________________________________________ Phone _________________________________
Email __________________________________________________________________________________
Indicate the events you will attend: □Welcome Reception □ Annual Business Meeting □ Gala □ Cocktails
3rd Contact _________________________________________ Phone _________________________________
Email __________________________________________________________________________________
Indicate the events you will attend: □Welcome Reception □ Annual Business Meeting □ Gala □ Cocktails
4th Contact _________________________________________ Phone _________________________________
Email __________________________________________________________________________________
Indicate the events you will attend: □Welcome Reception □ Annual Business Meeting □ Gala □ Cocktails
SELECT YOUR SPACE
□ Tabletop $660/ea □ Jr. Equipment $780/ea □ Equipment $1300/ea
□ Truck $1820/ea □ Transport $2250/ea Early Bird pricing ends June 27, 2016.
Preferred Location ______ 2nd Choice ______ 3rd Choice ______
Please □ DO or □ DO NOT locate us near _________________________________
TOTAL $_______________
COMPLIMENTARY
BOOTH PERSONNEL
Tabletop = 2
Jr. Equipment = 2
Equipment = 3
Truck/Transport = 4
ADDITIONAL BOOTH PERSONNEL REGISTRATION
□ Full $250/person □ Exhibit Hall ONLY $150/person
____________________________________________
Name
____________________________________________
Address
____________________________________________
City ST Zip
____________________________________________
Phone
____________________________________________
Indicate the events you will attend: □Welcome Reception
□ Annual Business Meeting □ Gala □ Cocktails
Special Events are not included in registration fee.
□ Full $250/person □ Exhibit Hall ONLY $150/person
____________________________________________
Name
____________________________________________
Address
____________________________________________
City ST Zip
____________________________________________
Phone
____________________________________________
Indicate the events you will attend: □Welcome Reception
□ Annual Business Meeting □ Gala □ Cocktails
□ Full $250/person □ Exhibit Hall ONLY $150/person
____________________________________________
Name
____________________________________________
Address
____________________________________________
City ST Zip
____________________________________________
Phone
____________________________________________
Indicate the events you will attend: □Welcome Reception
□ Annual Business Meeting □ Gala □ Cocktails
□ Full $250/person □ Exhibit Hall ONLY $150/person
____________________________________________
Name
____________________________________________
Address
____________________________________________
City ST Zip
____________________________________________
Phone
____________________________________________
Indicate the events you will attend: □Welcome Reception
□ Annual Business Meeting □ Gala □ Cocktails
□ Full $250/person □ Exhibit Hall ONLY $150/person
____________________________________________
Name
____________________________________________
Address
____________________________________________
City ST Zip
____________________________________________
Phone
____________________________________________
Indicate the events you will attend: □Welcome Reception
□ Annual Business Meeting □ Gala □ Cocktails
□ Full $250/person □ Exhibit Hall ONLY $150/person
____________________________________________
Name
____________________________________________
Address
____________________________________________
City ST Zip
____________________________________________
Phone
____________________________________________
Indicate the events you will attend: □Welcome Reception
□ Annual Business Meeting □ Gala □ Cocktails
Crossroads Expo │ 8408 North IH 35 │ Austin, TX 78753 │ 800.325.7427 │ 512.834.0758 fax │ [email protected]
SPECIAL EVENTS/ENHANCEMENTS
___________________________Company Name as it should be published
___________________________________________________________
Contact Name
___________________________________________________________
Address
___________________________________________________________
City ST Zip
___________________________________________________________
Phone Fax
___________________________________________________________
PAYMENTPayment MUST be received to participate.
□ Enclosed is a check payable to TPGA
□ Please charge my credit card: VISA MC AMEX
_________________________________________
Card Number
_________________________________________
Exp Date CSV Code Billing Zip
_________________________________________
Billing Address
_________________________________________
City ST Zip
_________________________________________
Name on Card
ONSITE PROGRAM AD
□ Outside Back Cover $700* □ Inside Front Cover $650* □ Inside Back Cover $650*
□ Full Page $450 □ ½ Page Horizontal $325 * Cover positions include color.
□ Color (interior) 30% of baseTexas Propane magazine advertisers receive 10% discount
MEDIA DISTRIBUTIONPlease distribute _____ item(s) in the event tote bags at $250/flyer, brochure, pamphlet, etc. $_________
SPECIAL EVENTSGolf Tournament $125/person My handicap/avg score ______ ____ X $125 = $________
Prospective Team ___________________________________________________________________
Sporting Clays $60/person Gun caliber _____ ____ X $60 = $_________
TOTAL $_____________
