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DALLAS DALLAS DALLAS DALL S L ESTATE INVESTOR EXPO REAL ESTATE IN

2015 Dallas REI Expo Vendor Guide

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Page 1: 2015 Dallas REI Expo Vendor Guide

DALLAS DALLAS DALLAS DALL S

AL ESTATE INVESTOR EXPO REAL ESTATE IN

Page 2: 2015 Dallas REI Expo Vendor Guide

title SPONSOr | $25,000 (liMit 1)

• Title Lounge in main exhibit hall• Saturday and Sunday speaking sessions• Full attendee list (names, addresses, emails)• 10 tickets to event

(discounted rate for additional tickets)• Post event Facebook and Twitter call out

promoting sponsor• 2-page ad in program• Logo on website denoting Title Sponsorship

• Logo on emails denoting Title Sponsorship• :30-:90 video or dedicated email to all database

and on website• Recognition as Title Sponsor on all general

marketing materials and signage• Double Exhibitor booth with power• 50 drink tokens for cocktail reception• First priority on speaking session time and booth

location

SPONSOrSHiP PACKAGeS

PlAtiNUM SPONSOr | $15,000 (liMit 4)• Saturday and Sunday speaking sessions• 8 tickets to the event

(discounted rate for additional tickets)• 25 drink tokens for cocktail reception• Post event Facebook and Twitter call out

promoting sponsor• Recognition as Platinum Sponsor on all

general marketing materials and signage

• Full page ad in program• :30-:90 video or dedicated email to all database

and on website• Logo on website denoting Platinum Sponsorship• Logo on emails denoting Platinum Sponsorship• Double Exhibitor booth with power• First priority - after Title - on speaking session

time and booth location

GOlD SPONSOr | $7,500 (liMit 6)

• Saturday and Sunday speaking sessions• 6 tickets to the event

(discounted rate for additional tickets)• 1/2 page ad in program• Recognition as Gold Sponsor on all general

marketing materials and signage

• Logo on website denoting Gold Sponsorship• Logo on emails denoting Gold Sponsorship• Single Exhibitor booth with power• 15 drink tokens for cocktail reception• First priority - after Title and Platinum - on

speaking session time and booth location

Silver SPONSOr | $6,000 (liMit 10)

• Saturday and Sunday speaking sessions• 4 tickets to the event

(discounted rate for additional tickets)• Single Exhibitor booth• Recognition as Silver Sponsor on all general

marketing materials and signage

• Logo on website denoting Silver Sponsorship• Logo on emails denoting Silver Sponsorship• First priority - after Title, Platinum and Gold - on

speaking session time and booth location

Page 3: 2015 Dallas REI Expo Vendor Guide

iNDiviDUAl SPONSOrSHiP

eXHiBitOr ONlY | $1,500

• 2 tickets to the event (discounted rate for additional tickets)

• Single Exhibitor booth

• Logo on website denoting Exhibitor• Logo on emails denoting Exhibitor

SPeAKiNG rUleS & reGUlAtiONSAll speakers must provide quality content for the majority of their sessions. Long sales pitches and speaker biographies are prohibited. Sessions must be at least 90% content rich. Sessions are monitored for content and attendees are surveyed afterward. Failure to adhere to this rule could result in being prohibited to attend future REI Expos. While selling is not allowed in standard sessions, it is allowed in the Expo. A short 3 to 5-minute pitch at the end of the session, and an invitation to visit the speaker’s booth, is allowed.

Only Silver Sponsors and above are eligible to speak on both Saturday and Sunday.

SAtUrDAY SPeAKiNG SPOt ONlY | $3,000

• Recognition as Speaker on website • Does not include exhibitor booth

• Upgrade your speaking spot with an exhibitor booth for $750

SUNDAY SPeAKiNG SPOt ONlY | $2,000

• Recognition as Speaker on website • Does not include exhibitor booth

• Upgrade your speaking spot with an exhibitor booth for $750

eXHiBit HAll StAGe | 1/2 DAY: $10,000 FUll DAY: 18,000

There will be 4 stages in the main exhibit hall (in each corner). This is the only opportunity for “general session” type presentations.

• Single Exhibitor booth with power• Recognition as Exhibitor on website and emails

Page 4: 2015 Dallas REI Expo Vendor Guide

COCKtAil reCePtiON SPONSOr...................................................................................$5,000 (liMit 1)Includes: Branded cocktail napkins during cocktail reception, Cocktail Reception Sponsored By

acknowledgement in all marketing materials leading up to the event, in the program guide and signs by all bars during cocktail receptions. 250 drink tokens to give out to attendees.

COFFee SPONSOr..........................................................................................................$5,000 (1/DAY)Includes: Coffee Break Sponsored By acknowledgement in all marketing materials leading up to

the event, in the program guide and signs by all coffee stations for the full duration of the day.

NOtePAD SPONSOr.....................................................................................................$3,500 (liMit 1)Includes: Sponsor branded notepad being placed in all breakout session rooms for each attendee.

(Sponsor must supply notepad).

HOtel rOOM PillOW tOPPer SPONSOr.......................................................................$3,500 (liMit 2)Includes: Sponsor logo on welcome note placed in each attendees hotel room at the Hilton Anatole.

lANYArD SPONSOr.....................................................................................................$3,500 (liMit 1)Includes: Sponsor logo or name on lanyards that each attendee receives at registration. (Sponsor

logo will be alternated with REI Expo logo).

CHArGe AND CHAt StAtiON SPONSOr.........................................................................$1,000 (liMit 2)Includes: Signage and ability to have collateral in the area where there are plugs for the attendees

to recharge their digital devices.

eXClUSive DireCtiONAl SiGN SPONSOr................................$1,000 (liMit 5 eXHiBitOrS & 5 SPeAKerS)Includes: Directional sign with sponsor logo prompting all attendees to check out sponsor exhibit

space or attend sponsor breakout session. (1 sponsor image per sign. 1 sign per sponsor).

DireCtiONAl SiGN SPONSOr........................................................................................$500 (liMit 10)Includes: Sponsor logo placed on signs pointing attendees to the exhibit hall and breakout rooms.

(Non-exclusive, sign co-shared with other sponsor logos. Minimum 10 signs throughout facility).

A lA CArte OPtiONS

Page 5: 2015 Dallas REI Expo Vendor Guide

BAtHrOOM MirrOr NOte SPONSOr...............................................................................$250 (liMit 5)Includes: 3”x3” note placed on the mirror above the sink in the bathrooms near the event space.

(2 notes per sponsor).

DriNK tOKeN SPONSOr...............................................................................................................$250Includes: 25 drink tokens and acknowledgement in program as drink sponsor and call to action for

attendees to visit exhibitor booth.

HAND SANitiZer StAtiONS SPONSOr..............................................................ASK FOr QUOte (liMit 5)Includes: Sponsor sign at 1 hand sanitizing station.

iNterNet SPONSOr.........................................................................................ASK FOr QUOte (liMit 2)Includes: Internet Sponsored By acknowledgement in all marketing materials leading up to the event, in the program guide and signs throughout the exhibit hall (with internet code) for the full duration of each day.

WAter CUP SPONSOr......................................................................................ASK FOr QUOte (liMit 1)Includes: Sponsor logo on all water cups throughout the event space.

ADvertiSiNGeXPO PrOGrAM GUiDe ADS (8.5” X 11”, 4-COlOr PrOCeSS)FUll PAGe..................................................................................................................................................................$750HAlF PAGe.................................................................................................................................................................$4001/4 PAGe...................................................................................................................................................................$250BACK COver OF PrOGrAM.......................................................................................................................................$1,500

A lA CArte OPtiONS

All sponsorship opportunities are first come, first serve. Please contact John Hayes at (919) 995-4688 or [email protected] to move forward on any of the above.

Page 6: 2015 Dallas REI Expo Vendor Guide

OrGANiZAtiON CONtACt iNFOrMAtiON

Organization Name for Signage: __________________________________________________________

Contact Name: ____________________________________________________________________________

Contact Email: __________________________________ Phone: _________________________________

Address: ________________________________________________________________________________

City: ______________________________________ State _________________ Zip: __________________

Website: _________________________________________________________________________________

Name on Card: ___________________________ Credit Card Type: ______________________________

Credit Card #: ___________________________________________________________________________

Expiration: __________________ Billing Zip Code: ________________________ CVC: _____________

I, ______________________________________ hereby, authorize the REI Expo

to charge my credit card for $ _____________________, for the above selected package.

Signature: _______________________________________________________________________________

reGiStrAtiON FOrM

Page 7: 2015 Dallas REI Expo Vendor Guide

A-La-Carte Options Cocktail Reception Sponsor ($5,000) Coffee Sponsor ($5,000) Notepad Sponsor ($3,500) Hotel Room Pillow Topper Sponsor ($3,500) Lanyard Sponsor ($3,500) Charge and Chat Station Sponsor ($1,000) Exclusive Directional Sign Sponsor ($1,000) Directional Sign Sponsor ($500) Tote Bag Insert ($350) Bathroom Mirror Note Sponsor ($250) Drink Token Sponsor ($250) Hand Sanitizer Station Sponsor (Ask for Quote) Internet Sponsor (Ask for Quote) Water Cup Sponsor (Ask for Quote)

Expo Program Guide Ads Back Cover ($1,500) Full Page ($750) Half Page ($400) Quarter Page ($250)

ADvertiSiNG (CHeCK All tHAt APPlY):

SeleCt YOUr SPONSOrSHiP PACKAGe:

Platinum$15,000

Gold$7,500

Silver$6,000

TOTAL DUE: $______________

reGiStrAtiON FOrM, CONt’D

Title$25,000

SeleCt YOUr iNDiviDUAl SPONSOrSHiP:

TOTAL SPONSORSHIP: $________

Sunday Speaking Session $2,000

Saturday Speaking Session $3,000

Exhibit Hall Stage:

1/2 Day Stage $10,000

Full Day Stage $18,000

Exhibitor Only $1,500

Upgrade Speaking Session with Exhibitor Booth $750

Page 8: 2015 Dallas REI Expo Vendor Guide

rei eXPO JANUArY 24-25, 2015Speaker Name:___________________________________________________________________________

Organization:__________________________________Title:______________________________________

Phone:______________________________ E-mail:______________________________________________

Title of Class:_____________________________________________________________________________

tOPiC ClASSiFiCAtiON:Notes:_________________________

Insurance:_____________________

Flipping:_______________________

Multi-Family:___________________

Wholesaling:___________________

Commercial:___________________

This form must be filled out in its entirety before you will be assigned a speaking slot.

Please indicate your 1, 2, 3 choice of times you wish to speak. Choices will be considered

on a first come basis, after the entire speaker package is received.

PreFerreD SPeAKiNG tiMeS:

SAtUrDAY Morning: ______

Midday: ______

Afternoon: ______

SPeAKer reGiStrAtiON FOrM

Sd IRA:_________________________

Asset Protection:________________

Lending:________________________

Turnkey:________________________

Tax Sales:______________________

Raising Funds:__________________

OTHER:_________________________

SUNDAYMorning: ______

Midday: ______

Afternoon: ______

Page 9: 2015 Dallas REI Expo Vendor Guide

iNitiAl:______ Speaker presentations are 60 minutes in length.

______ Speakers must maintain a 90% content rich, educational presentation.

______ Speakers cannot sell products during presentations. [No backroom deals].

______ A description of goods and services may be announced during Q&A time.

______ At the end of presentation speakers may direct students to their booth for product offerings.

______ Speakers are required to stay at the event hotel.

______ Speakers are required to have a representative at the Friday, January 23, 2015 pre-event meeting.

______ Speakers are required to send out at least one dedicated email blast promoting the event to your local list. Must cc [email protected] on all dedicated emails.

______ Speakers are required to list event on website and promote on social media. Please direct people to www.REIExpo.com or use @REIExpo.

PleASe PrOviDe tHe FOllOWiNG iNFOrMAtiON:______ Full Bio & Full Class Description

______ Professional Headshot Photo

______ Class Title (50 – 60 characters)

______ Short Bio (160 characters)

______ Class Topic or Title (160 character spaces)

Note: We need limited characters for the print publication for the Expo.

PreFerreD SPeAKiNG tiMeS: Upon receipt of all of this information in ONE EMAIL (Submit to: [email protected]), you will be scheduled. Speaking slots will be assigned in the order the completed packets are received. Please let us know of your speaking preference:

______ Morning ______ Midday ______ Afternoon

Note: Speaker slots are assigned upon receiving completed information.

PleASe SiGN: ___________________________________ ___________________________

Name Date

SPeAKer rUleS AND GUiDeliNeS

Page 10: 2015 Dallas REI Expo Vendor Guide

iNitiAl:______ You are required to stay at the event hotel.

______ You are required to have a representative at the Friday, January 23, 2015 pre-event meeting.

______ You are required to send out at least one dedicated email blast promoting the event to your local list. Must cc [email protected] on all dedicated emails.

______ You are required to list event on website and promote on social media. Please direct people to www.REIExpo.com or use @REIExpo.

______ You are not permitted to hand out flyers outside of your booth.

______ Your booth must remain in the exhibit hall until the end of the event.

Note: We need limited characters for the print publication for the Expo.

PleASe PrOviDe tHe FOllOWiNG iNFOrMAtiON tO [email protected] BY NOveMBer 1, 2015:______ High Resoluation Company Logo

______ Short Company Bio (160 characters)

PleASe SiGN: ___________________________________ ___________________________

Name Date

eXHiBitOr QUeStiONS, COMMeNtS & CONCerNS? PleASe CONtACt: John Hayes | [email protected] | REI Expo, Limited | (919) 995-4688

7509 NW Tiffany Springs Parkway, Suite 200 | Kansas City, MO 64153

eXHiBitOr rUleS AND GUiDeliNeS

Page 11: 2015 Dallas REI Expo Vendor Guide

ASSIGNMENT OF SPACE: Exhibit booths in optimal locations are first assigned to major sponsors of the REI Expo. Assignment of other booth spaces will be honored on a “first pay, first serve” basis. Every effort will be made to accommodate requests for booth assignments (near or away from other companies) if the request is submitted when registering for the Expo. The Expo reserves the right to make such changes to the floor plan of exhibit booths as may be deemed necessary. Any consideration of special requests for placement near or away from another vendor must be made with the registration application. Requests submitted afterwards may not be accommodated.

MARKETING: Exhibitors may only market from their booth. Please do not walk around passing out flyers or distribute on tables throughout the event vicinity. Please be respectful of other exhibitors and do not stand in front of other booths with any type of marketing material.

EXHIBIT FEES AND PAYMENT: Agreements will not be processed or space assigned without the required payments and signature. All agreements must be accompanied by full payment, either online or in the form of a check. Please make checks payable to: REI Expo, Limited and mail to: 7509 NW Tiffany Springs Parkway, Suite 200, Kansas City, MO 64153. Receipt of payment does not obligate the Expo to accept a contract as binding.

EXHIBITS: The tradeshow will be comprised of 10’x10’ exhibit booths. All booths will include (1) 6’ skirt table, (2) side chairs, and a one-line identification sign.

INSTALLATION AND DISMANTLING: Hilton Anatole, 2201 N Stemmons Fwy,Dallas, TX 75207Exhibitor Install - Friday, January 23, 2015 2:00p.m. – 8:00p.m.Exhibitor Dismantle - Sunday, January 25, 2015 after 4:00p.m.

Exhibitors who are unable to check in by 2:00 p.m. are asked to give advance written notice to show management of their situation. Unavoidable delay may result in risk of booth space being relocated to a space less visible. Dismantling of exhibit booths may not begin until after 4:00 p.m. on Sunday. Exhibitors that do not abide by this policy are subject to not being allowed to return to upcoming REI Expos. Exact times are subject to

changes upon written notice by the REI Expo.

SHIPPING: The decorator selected by the REI Expo will provide a kit to each exhibitor, approximately 45 days before the event. The kit will provide complete information with shipping instructions and forms for all services needed during the installation, show period, and removal of exhibit booths. Note: Please be careful about shipping exhibits or exhibit materials directly to the convention center as shipments may not be accepted and could be lost entirely. Shipping instructions and drayage fees will be included in the kit as well.

EXHIBITOR REGISTRATION: Participation in the trade show for up to 4 representatives are included with each exhibitor booth. Meals and snack breaks are not included. Exhibiting organizations may purchase meal and snack break tickets separately. Exhibitors must register their representatives online ahead of time through the sponsor registration form provided.

USE OF SPACE: Exhibitors shall not assign, sublet, or share any space without written consent of the Expo. All exhibitors and displays must remain within the confined area of booth space. Displays may not extend more than 8’ above the floor, obstructing the view / display of other exhibitors. Noticeable noise produced from operation of any equipment or apparatus is not permitted.

FOOD & BEVERAGE POLICY: Due to hotel policies, no outside food or beverage may be served from an exhibit booth or anywhere in the trade show.

LIABILITY: The REI Expo will not be held responsible for the safety of exhibitor property from theft, fire, damage, accidents or any other causes. Exhibitors agree to protect, save and hold the Expo and all agents, contractors, and employees thereof (hereafter collectively called “indemnities”) forever harmless for any damages or charges imposed as violations of any law or ordinance, whether occasioned by the negligence of the exhibitor or those operating under the exhibitor. Further, exhibitor shall at all times protect, indemnify, save and hold harmless the indemnities against and from any and all losses, costs (including attorney’s fees), damages, liability or expense arising from or out of or by reason of any accident of bodily injury or other occurrence to any person or persons, including the exhibitor, its agents, employees and business invitee which arises from or out of by

eXHiBitOr POliCieS AND PrOCeDUreS

Page 12: 2015 Dallas REI Expo Vendor Guide

reason of said exhibitor’s occupancy and use of the trade show premises or a part thereof.

SAFETY REGULATIONS: Exhibitors must adhere to all municipal and state laws, rules and regulations. No combustible decorations may be used at any time. All drapes, table coverings and other materials must comply with fire department regulations. The REI Expo recommends removing valuable materials when not at your booth.

PROFESSIONAL CONDUCT: All Speakers, Exhibitors and Attendees are expected to conduct themselves in a professional and ethical manner while participating in the REI Expo. Any misconduct will result in being escorted out of the event. Misconduct is determined at the discretion of REI Expo staff.

FAILURE TO OCCUPY SPACE: Space not occupied by the close of the exhibit installation period as specified in these rules and regulations will be forfeited by the exhibitor. This space may be resold, reassigned or used by the trade show manager.

OUTSIDE ACTIVITIES: The exhibitor shall not foster or conduct outside activities which would take qualified attendees from official Expo functions or trade show during scheduled hours. Use of meeting facilities or REI Expo contracted hotels by exhibitors or companies or sales or business meetings during the expo dates must be approved in advance by the Expo. Hospitality suites shall not be open during Expo hours. Any violation by the exhibitor of the trade show rules and regulations herein may, in the Expo’s sole determination, constitute a breach of the agreement resulting in termination, forfeiture of any monies paid on account, and removal from the event

SHOW CANCELLATION: If the REI Expo is canceled due to circumstances beyond the control of the Expo, it shall not be held liable for any expenses incurred by the exhibitor beyond the rental cost of the booth space.

RAFFLE PRIZES: Each exhibitor is encouraged to provide a raffle gift with a minimum value of $100 for the raffle held at the close session of the event.

SELECTION OF EXHIBITORS: Only forms and companies whose services and products are appropriately related to the purpose of the REI Expo shall be permitted to exhibit. The Expo reserves the right to decline or prohibit any exhibit which, in its sole judgment is inappropriate, this reservation being all inclusive as to person, things, printed matter, products and conduct.

eXHiBitOr POliCieS AND PrOCeDUreS, CONt’D