2015 ACPA ANNUAL CONVENTION ACPA GOVERNING BOARD MEETING ... 2015... · 2015 ACPA ANNUAL CONVENTION ACPA GOVERNING BOARD MEETING MINUTES MARCH 3, 4 & 7, 2015, TAMPA, FL ... Cindi

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2015 ACPA ANNUAL CONVENTION

ACPA GOVERNING BOARD MEETING MINUTES

MARCH 3, 4 & 7, 2015, TAMPA, FL

Tuesday, March 3, 2015 – 9:00am to 5:00pm

Marriott Tampa Waterside – Meeting Room 1

In Attendance:

Kent Porterfield - President

Kathleen Kerr – Past President

Gavin Henning – Vice President

Heather Shea Gasser – Director, Membership Development

Donna Lee – Director, External Relations

Tony Cawthon – Director, Research and Scholarship

Lisa Landreman – Director-elect, Professional Development

Kathy Obear – Director, Equity and Inclusion

John Garland – Director-elect, Equity and Inclusion

Danielle Morgan Acosta – Member-at-Large Entry Level

Amanda Mollet - Member-at-Large Entry Level-elect

Susan Sullivan - Member-at-Large Mid-Level

John Hernandez- Member-at-Large Senior Level

Laura Bayless - Member-at-Large Senior Level-elect

John Dugan - Member-at-Large Faculty

Cindi Love – Executive Director (Ex-Officio)

Not In Attendance:

Dawn Thompson, Director, Professional Development

Guests:

Tricia Fechter – Deputy Executive Director

Ted Carroll – Team Lead, Career and Global TREKS

Paul Brown – Coordinator for Standing Committees

Jennifer Ferrell – Coordinator for Standing Committees-Elect

R. Jason Cottrell – Coordinator for State Divisions-Elect

Allyson Logie-Eustace – Coordinator for International Divisions

Jason Meriwether – Director-elect, External Relations

Ellen Broido – Member-at-Large Faculty-Elect

Karol Martinez-Doane – Member-at-Large Mid-Level-Elect

Marguerite C. Comfort – Team Lead, Entity Engagement

Kaleigh Mrowka – Assistant to Kent Porterfield

Myrinda Grantham – Assistant to Kent Porterfield

Lindsay Peck – Assistant to Gavin Henning

Kristan Cilente Skendall – 2015 Annual Convention Chair

A quorum was met. Meeting called to order at 9:00 a.m. by ACPA President Kent T. Porterfield.

1. Consent Agenda

President Kent Porterfield welcomed all attendees. He reviewed the consent agenda and asked for edits to the

February 13, 2015 Governing Board meeting minutes. There were no edits to the February minutes.

Motion #1: To accept the consent agenda and approve the February 13, 2015 Governing Board Meeting minutes.

Moved: Heather Shea Gasser, Director, Membership Development

Seconded: Susan Sullivan, Member-at-Large Mid-Level

Date: March 3, 2015

Time: 9:25 a.m.

Passed: Yes

2. ACTION: Appointment of External Relations Position (Porterfield/Lee)

Kent Porterfield acknowledged the election of Donna Lee to the position of Vice President. When Donna

assumes her new role, the position of Director, External Relations will become vacant. Kent and Donna shared

the willingness of past Director, External Relations Zebulun Davenport to resume this role and to mentor Jason

Meriwether, the Director-elect, for the period of one year.

Motion #2: To accept the appointment of Zebulun Davenport to the position of Director, External Relations for a

period of one year to assist the Director-elect, Jason Meriwether in transitioning to the Director position.

Moved: Donna Lee, Director, External Relations

Seconded: Gavin Henning, Vice President

Date: March 3, 2015

Time: 9:28 a.m.

Passed: Yes

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3. ACTION: ACPA Travel and Expense Reimbursement Policy – Volunteers (Fechter)

Deputy Executive Director Tricia Fechter reviewed the edits to the draft ACPA Travel and Expense

Reimbursement Policy used to guide ACPA volunteers in work on behalf of the association. Major modifications

to the policy are to accept gratuities in reimbursement requests; to remove the name of the travel agency (Orbitz);

and to clarify under scope what is NOT covered in reimbursement requests. Discussion followed on the

importance of providing context for those who might not have baseline knowledge. Tricia stated that all

suggestions would be incorporated into the draft document and it would be presented again for review in April.

4. Audit & Finance Committee Report (Love)

Executive Director Cindi Love thanked Tom Gentry, Senior Team Lead, Finance, Accounting & Risk for his

assistance in updating and improving the association’s financial processes. She discussed changes in process

and reporting that include holding monthly Audit & Finance Committee meetings to be more transparent and

current, and offering a new socially responsible portfolio. Cindi reviewed the association’s finances to date. She

presented strategies to increase income, and discussed the transition and benefits of updating the association’s

database from Membermax to SalesForce. Discussion followed.

5. ACPA Membership Report (Shea Gasser)

a. Preliminary Membership Survey Results

Heather Shea Gasser, Director of Membership Development, reviewed the preliminary results of the ACPA

Membership Survey developed in Fall 2014 by a sub-committee of the Recruitment & Retention Committee

with several additional experts in assessment and evaluation. Survey questions focused on nine key areas:

Member Expectations, Member Needs, Perceptions of the Association, Member Services, Membership

Renewal, Communication, Convention, Other Associations and Demographics. The Survey was administered

through Campus Labs/Student Voice.

20% of members (1,195 of 6,024) responded to the online survey between January 20, 2015 and February

20, 2015. 94% of the respondents indicated they are satisfied with their ACPA membership. 95% of the

respondents plan to renew their membership in the coming year. March continues to be the most popular

time for association members to participate in the annual convention; with June and April being the next

preferred months. The majority (39%) of association members are mid-level professionals. 63% of members

surveyed work at four-year public institutions. The Member Survey Analysis Team will conduct a thorough

review of the qualitative and quantitative data and present findings in July.

Members of the team include:

Ivet Ziegelbauer Tweedy, University of Delaware (served on the 2012 membership report team)

Becki Elkins, Cornell College (former chair of Commission for Assessment & Evaluation, and helped draft

membership survey)

Michael Fulford, University of Georgia (former commission chair, helped draft membership survey)

Amanda Knerr, Indiana State University (current chair of Commission for Assessment & Evaluation, and

helped draft membership survey)

Erich Pitcher, HALE PhD student at Michigan State University (Qualitative Analysis)

b. ACTION: Approval of New Awards Co-Chair and Planning Committee Members

Heather Shea Gasser shared the level of work required to coordinate the association awards and is seeking

to expand the group to include a New Awards Co-Chair and additional committee members. Tierza Watts, the

current chair is cycling off her two-year term. The nominees for the positions of co-chair and planning

committee members to include Kathy Adams Reister (Co-coordinator, Major Awards), Adriana Gurham, (Co-

coordinator, Major Awards), Eddie Wright (Marketing/selection), Laila McCloud (Website), and Mark Paulo-

Guzman (website/updates)

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Motion #3: To approve the new Awards Co-Chair and Planning Committee members as presented.

Moved: Heather Shea Gasser, Director, Membership Development

Seconded: Danielle Morgan Acosta, Member-at-Large Entry Level

Date: March 3, 2015

Time: 10:41 a.m.

Passed: Yes

6. Strategic Plan Progress Report (Porterfield/Love)

Kent Porterfield updated the governing board on the progress of the Strategic Plan. He spoke on the partnerships

being developed that advance the strategic plan by opening up new member markets, allowing access to

resource streams, or where common core values are shared. He discussed challenges around access and

affordability for our historically underserved population, and how strategic partnerships will make a difference in

these areas. Discussion followed on the association’s publications, career placement, professional development

offerings, a social justice certification track, and the new technology that will allow the association to provide these

member services in another way. An organizational audit has been started by Cindi Love and will continue, as we

evaluate these and other issues.

Dr. Love publicly thanked Dr. Keith Humphrey and Dr. Kathleen Kerr on their efforts to develop the strategic plan

post-consolidation. She spoke on the association’s 2011 strategic objectives and the challenges faced at the

time, comparing them to the challenges being faced today. Dr. Love encouraged ACPA to be on the front end of

the “confronting racism” issue, and shared details on how ACPA can grow its membership and prosper.

7. Career Central Progress Report & Strategy Discussion (Love/Carroll)

Ted Carroll, Team Lead, Career and Global TREKS, presented the 2015 statistics for Career Central at the 2015

Convention. To date 101 interview tables have been sold and 275-300 candidates are anticipated by end of the

week. The association continues to use Boxwood Technology year round for career management and are

pleased overall. Strategic discussion on a virtual career fair and other opportunities followed.

8. Global Initiatives Progress Report and Strategy Discussion (Love/Carroll)

Ted Carroll reported on work with the International Association of Student Affairs and Services (IASIS) and the

Canadian Association of College and University Student Services (CACUSS) to host a summit immediately before

or after the annual convention in Montreal. ACPA will continue to utilize the Semester at Sea program and other

travel opportunities to connect with potential partners. Ted shared his experience at the NASPA and IASIS 2014

Global Summit on Student Affairs and Services hosted by the European University College Association (EuCA)

that he attended October 22-24, 2014 in Rome, Italy. During this Summit participants discussed common

issues/challenges; increasing visibility, credibility and impact of student affairs and services work in tertiary

education; identifying critical research needs and drivers affecting higher education and student affairs and

services work.

Ted Carroll shared in order to demonstrate global awarenes, the 2015 Tampa convention global registration rates

were developed in accordance with the latest World Bank statistics. Fees are set on a sliding scale using the

United Nations (UN) scale of assessments. The scale adopts a formula based on the GDP per capita of each

country. The online convention schedule has been translated into Chinese, Spanish and French. In addition, the

Global Dimensions of Student Development pre-convention colloquia: “Global Professionals: Student Affairs and

Services Practice Around the World” has proven a very popular event. And the developing ACPA partnership

with NAFSA: Association of International Educators” is focused on including international students in the U.S.

Discussion followed on leveraging internal assets of members at institutions that have programs abroad.

9. Professional Development Report & Strategy Discussion (Love/Fechter)

Deputy Executive Director, Tricia Fechter shared preliminary findings on the impact of the association’s 2014

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professional development offerings. It was noted that cost/benefits analysis and market research is needed

before taking on new professional development programs. Discussion followed on understanding why some

professional development sessions yield well in content, value, impact and revenue while others do not. A more

in-depth discussion will take place at the July Leadership Meeting. Cindi Love presented a comparison of

Convention Revenue & Expenses, Membership Revenue (2005-2014) for discussion.

10. 2015 JCSD Editorial Board Recommendations (Cawthon)

Director of Research and Scholarship Tony Cawthon presented recommendations for the 2015 JCSD Editorial

Board to include the following scholars:

Elisa Abes, Associate Professor, Miami University

Casey Barnhardt, Assistant Professor, University of Iowa

Bradley Cox, Assistant Professor, Florida State University

Natasha Croom, Assistant Professor, Iowa State University

Michael Hevel, Assistant Professor, University of Arkansas

Marc Johnston, Assistant Professor, Ohio State University

Patrick Love, V.P. for Student Affairs, New York Institute of Technology

Thalia Mulvihill, Professor, Ball State University

Letica Oseguera, Associate Professor, Penn State University

Rishi Sriram, Assistant Professor, Baylor University

Michele Welkner, Assistant Professor, University of Dayton

Motion #4: To approve the suggested 2015 JCSD Editorial Board as recommended

Moved: Tony Cawthon, Director, Research and Scholarship


Date: March 3, 2015

Time: 12:54 p.m.

Passed: Yes

Discussion continued on following guidelines of equity, social justice and inclusion.

11. 2015 Editorial Leadership Team (Cawthon)

Director of Research and Scholarship Tony Cawthon reported that Deborah Liddell will take over as Editor of the

Journal of College Student Development (JCSD) at the conclusion of John Braxton’s term. Tony Cawthon

presented recommendations for the 2015 Editorial Leadership Team whose 3-year term would begin August 1st:

Maureen Wilson, Bowling Green State University – Associate Editor, Book Reviews

Jan Arminio, George Mason University – Associate Co-Editor for Research in Brief and On Campus

Robert Reason, Iowa State University – Associate Co-Editor for Research in Brief and On Campus

Tricia Seifert, Montana State University – Associate Editor for International Scholarship and Research

Dafina-Lazarus Stewart, Bowling Green State University – Senior Associate Editor (Previously approved

by the ACPA Governing Board)

Motion #5: To approve the suggested 2015 Editorial Leadership Team as presented.

Moved: Tony Cawthon, Director, Research and Scholarship


Date: March 3, 2015

Time: 12:56 p.m.

Passed: Yes

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12. Investments in Research and Scholarship (Cawthon/Dugan)

Member-at-Large Faculty John Dugan and Director of Research and Scholarship Tony Cawthon discussed

association investment in a new faculty research grant, not to exceed $5,000. The purpose of the grant is to fund

innovative research projects that contribute to the body of knowledge about student affairs and/or higher

education administration. Applicants must have current membership with ACPA and must currently be serving in

a full-time, faculty position (tenure track, clinical, or otherwise) in an institution of higher education. The award will

be made for a one-year period, beginning September 1, 2015 – August 31, 2016. The deadline for electronic

proposal submissions is July 1, 2015. The purpose of the grant is to fund innovative research projects that

contribute to the body of knowledge about student affairs and/or higher education administration. Myra Morgan

suggested revising the name “research grant” as the Foundation gives annual research grants also.

Motion #6: To approve the ACPA Faculty Research Grant as presented.

Moved: John Dugan, Member-at-Large Faculty

Seconded: Heather Shea Gasser, Director, Membership Development

Date: March 3, 2015

Time: 1:06 p.m.

Passed: Yes

13. Faculty Development for 2016 Convention (Cawthon/Dugan)

Member-at-Large Faculty John Dugan shared that scholar Jan Armino will chair the working group seeking to

create a Faculty Summit schedule to take place during the ACPA 2016 Montreal Convention. Jan is working

directly with 2016 Conference Chair Chris Moody and 2014 Conference Chair Gretchen Metzelaars to develop

the program. Discussion followed.

14. Emerging and Senior Scholars Programs (Cawthon/Dugan)

John Dugan led a discussion on the value of the current Emerging and Senior Scholars mentor program and

award recognition. Member-at-Large Faculty-elect Ellen Broido and John Dugan shared that at inception the

program was an attempt to diversify faculty and it transitioned into an award and professional development.

Executive Director Cindi Love shared a proposal to strengthen the Emerging and Senior Scholars Program.

15. ACPA Publications Report and Discussion (Cawthon/Fechter)

Director of Research and Scholarship Tony Cawthon will attend the Senior Student Affairs Officers meeting on

March 4th to learn publishing and reporting opportunities. An ACPA Authors Reception has been added to this

year’s annual convention events. ACPA’s Publication About Campus will celebrate its 20th anniversary this year.

There will be a new redesigned cover for About Campus and JCSD. The renegotiation of the JCSD contract was

discussed. The advertisement for the About Campus Writers Retreat has been published online, and the ACPA

Foundation has funded a scholarship for the Retreat.

16. Constructing Inclusion Report (Porterfield/Love/Obear)

Executive Director Cindi Love shared on lessons learned following the negative feedback resulting from the

“Orange is the New Black” tweet sent out during the 2014 July Leadership Meeting. She made phone calls and

met face to face with those who identified extreme offense as a result. Following the Ferguson, MO incident,

Heather Lou gathered a group of 11 people on the phone to discuss how to respond to negative/exclusive

incidents. Dr. Love shared lessons learned from the six Community Conversations held that allowed members to

share their thoughts and feelings in a safe space. She recommended developing a professional development

series around constructing what inclusion really means. President Kent Porterfield facilitated a session with one of

the states, and he sensed a lot of holding back from participants. He believed the most impactful session was the

debriefing where understanding of the anger, frustration and harm to these individuals was shared. Director of

Equity and Inclusion Kathy Obear shared that fostering and facilitating these types of communication is where the

learning and healing takes place.

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17. Task Force on the Future of Standing Committees Report and Discussion (Paul Brown)

Paul Brown, Coordinator for Standing Committees, shared on the history and makeup of the Task Force on the

Future of Standing Committees. During the 2012 Summer Leadership Meeting the Task Force was charged post-

consolidation to “examine the effect of the governance changes on the mission, status and effectiveness of the

Standing Committees within the Association and propose changes (if necessary) to the Standing Committee’s

current structure and place within the Association; and review the current name, mission and structure of the

Standing Committees and propose changes (as necessary) to ensure their effectiveness and future success.”

The Task Force interviewed past chairs, entity chairs, governing board and other leadership to do information

gathering. They recommend that “ACPA realize the original intention/ goal of the Assembly by creating structures

for voice and vote of Standing Committee members and creating multiple processes and programs for the

intersectionality of identities to become the fabric of the organization. The Task Force believes in this way, ACPA

may remain a harbinger of the field regarding actualizing social justice and social change throughout an

organization, and not solely at the individual level.” Discussion followed on the rationale to change the Standing

Committees into Coalitions and to add elect years.

18. ACPA On Demand/Naylor Platform (Love)

Executive Director Cindi Love spoke on the development of the ACPA Video On Demand web casts in

responding with immediacy to current events, such as addressing racism in the field of education and in the

academy. She believes ACPA Video On Demand provides timely communication and content in a global multi-

lingual environment, and endless opportunity for strategic partnering. The “Confronting Racism” series will launch

on March 7th, the 50

th anniversary of “Bloody Sunday” the march from Selma to Montgomery, Alabama for equal

voting rights for Black Americans.

19. External Relations Report & Congressional Update (Lee)

Donna Lee, Director of External Relations, asked the Governing Board to review the latest Congressional Update

and to attend the Congressional Update on Friday, March 7th being hosted by ACPA’s Government Relations

advocate Carol Holladay of Hurt, Norton and Associates. In communicating with the External Relations Advisory

Board (ERAB), Carol suggested they be more intentional and have structure built and systems created to realign.

Discussion followed on improving intentionality of the work of the group.

20. Tampa 2015 Annual Convention Report (Kristan Cilente Skendall)

2015 Annual Convention Chair Kristan Cilente Skendall welcomed the Governing Board to Tampa, FL and shared

the following convention highlights:

All convention hotels are sold out. Two additional hotels were added to capture overflow.

As of today, convention registration is at 2,865

Career Central has sold 102 tables

The convention will host 678 program sessions

Very active on social media to include Facebook, Twitter, and Crowd Compass

Premier of “Idea Generator Panel”, an interactive, dynamic approach to considering potential solutions or

ways of addressing a broad area of concern in the student affairs and services field

We will host two Higher Ed Live sessions

There will be a “Selma” preview and a meet and greet with closing speaker Michael Sam

The market place will be hub of activity with coffee breaks, 83 exhibitors, prizes for marketplace bingo

and silent auction, the 2016 Annual Convention Planning Team will create passport photos, and more.

The Standing Committee for LGBTA fundraising Cabaret is being held within the convention space

Twitter handles and gender pronouns will be added to the name tags

40 Ambassadors will volunteer and guide participants

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21. Discussion: Equity and Inclusion – What does this mean for ACPA? (Henning/Garland)

Vice President Gavin Henning and Director-elect for Equity and Inclusion John Garland led the Governing Board

discussion on equity and inclusion with relation to ACPA. Discussion followed.

22. Dissertation of the Year Award (Myra Morgan)

ACPA Foundation President Myra Morgan shared that the Foundation reached their goal to fund the Marylu

McEwen Dissertation of the Year Award for perpetuity. The purpose of this award is to recognize a completed

dissertation that demonstrates scholarly excellence and makes a substantial contribution to knowledge in the

general field of student affairs/student services.

Motion #7: To recess

Moved: Kent Porterfield, President


Date: March 3, 2015

Time: 4:50 p.m.

Passed: Yes

Wednesday, March 4, 2015 – 9:00am to 11:00am


In Attendance:

Kent Porterfield - President

Kathleen Kerr – Past President

Gavin Henning – Vice President


Tony Cawthon – Director, Research and Scholarship

Dawn Thompson - Director, Professional Development

Lisa Landreman – Director-elect, Professional Development


John Garland – Director-elect, Equity and Inclusion


Amanda Mollet - Member-at-Large Entry Level-elect

Susan Sullivan - Member-at-Large Mid-Level

John Hernandez- Member-at-Large Senior Level

Laura Bayless - Member-at-Large Senior Level-elect

John Dugan - Member-at-Large Faculty

Cindi Love – Executive Director (Ex-Officio)

Guests:


Jason Meriwether – Director-elect, External Relations

Zebulun Davenport – Director, External Relations

Ellen Broido – Member-at-Large Faculty-Elect


Keith Edwards – Co-chair, Task Force on Sexual Violence





Leadership Hour held from 8:00am to 9:00am. Governing Board Meeting resumed at 9:15 a.m.

23. Commissions Report (Kelsay) – No in-person report

24. Standing Committees Report (Brown/Ferrell) – No in-person report

25. Communities of Practice Report (Sullivan)

Susan Sullivan, Member-at-Large Mid-Level offered an update on the Mid-Level Communities of Practice. Two

successful webinars were held in addition to several article discussions and online chats regarding issues facing

mid-level professionals. New directorate members were elected, bringing the current total to twenty directorate

members. The group will host a reception at the Tampa convention co-sponsored with the commission for

Academic Support in Higher Education. The Mid-Level Communities of Practice had a very good year and is

anticipating the bylaws vote to make the Community of Practice a new entity.

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26. State Chapter Report (Bosch/Cottrell) – No in-person report

27. International Divisions (Logie-Eustace)

Coordinator for International Divisions Allyson Logie-Eustace reported on the activities of the CTLPA (Caribbean

Tertiary Level Personnel Association). An invitation to present at the CTLPA’s 18th Annual Conference June 10-

13, 2015 at Grafton Beach Resort in Tobago has been sent out and program submissions are being received.

28. International Office Reports and Updates (Love)

Executive Director Cindi Love spoke on the redesign and shifting of the International Office staff structure to a

team structured model. The primary areas of focus include:

Team Belong – Individual Membership, College/University Membership, Sponsorship

Team Convene – Professional Development, Annual Convention, Career Central, Global

Finance, Accounting, Risk and HR

Data Structures and Systems – formerly IT

Web Management – contracted out

Development – working closely with the Foundation

Expeditors – membership processing, administrative assistance

29. ACPA Partnerships (Partnership for Healthier America, Agent of Change, Higher Ed Live, etc.) (Love)

Executive Director Cindi Love updated the Governing Board on progress and success of new ACPA partnerships

that allow the association to be on the cutting edge of thought leadership.

Last September ACPA signed an agreement with Partnership for a Healthier America (PHA) and its Healthier

Campus Initiative. The initiative gives recognition and visibility to our partnering institutions as leaders in the

wellness movement and models of change for other colleges and universities in the nation. Dr. Love attended

the conference where 12 ACPA campuses were recognized as the first higher education cohort in PHA. First

Lady Michelle Obama was in attendance as Honorary Chair of PHA working to help end the obesity epidemic.

In September ACPA also announced a partnership with We End Violence the developers and publishers of

Agent of Change an interactive, online violence prevention training tool. Individual ACPA members receive

Agent of Change for their own professional development at no charge. College and university members can

purchase Agent of Change at a significant discount for use in classes, cohorts or campus-wide use.

ACPA and Higher Ed Live signed a strategic agreement with ACPA as a primary sponsor of Student Affairs

Live. The goal of the live broadcast is to foster knowledge sharing and be a trusted information source for

higher education professionals by addressing current and cutting edge topics. Broadcast weekly Higher Ed

Live features exclusive interviews with professionals, authors, scholars and educational thought leaders.

30. Discussion: Guidelines for Publications and Censorship (Love)

Kent Porterfield and Cindi Love held a discussion on how to navigate through the lens of equity and inclusion in

association media. Discussion followed.

31. Task Force on Sexual Violence in Student Affairs Report (Jody Jessup-Anger/Keith Edwards)

Task Force Co-chair Keith Edwards reported on the progress of the 14 member steering committee, selected

from a pool of 162 diverse applicants. Keith shared while sexual violence is a very broad term, it is at the core a

social justice issue. Historically attention has been directed on response and compliance however more attention

must be focused on improving prevention. Vice President Gavin Henning requested an executive summary or

monograph be submitted to the Governing Board for review at the July Leadership Meeting.

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32. Pathways to Leadership Working Group Report (Kerr/Obear)

Kathleen Kerr shared that the Pathways to Leadership Working Group continues to meet and will meet face-to-

face in Tampa. It was suggested that Pathways to Leadership recommendations be submitted in May or June, to

share with participants at the July Leadership Meeting in Montreal.

33. 2014-2015 Retiring Governing Board Recognition (Porterfield)

President Kent Porterfield acknowledged and thanked the following Governing Board members for their excellent

service and many contributions to the advancement of the association:

Kathleen G. Kerr – Past President

Dawn Thompson - Director, Professional Development



John Hernandez - Member-at-Large Senior Level

Kent Porterfield also acknowledged the contributions of Assembly Leaders whose terms end in March:

Matthew Antonio Bosch – Coordinator for State Divisions

Chandar Gupta Supersad – Coordinator for International Divisions

Motion #8: To recess Moved: John Hernandez, Member-at-Large Senior Level Seconded: Susan Sullivan, Member-at-Large Mid-Level Date: March 4, 2015 Time: 11:20 a.m. Passed: Yes

Saturday, March 7, 2015, 1:30pm to 4:30pm


In Attendance:

Gavin W. Henning - President

Kent T. Porterfield – Past President

Donna A. Lee – Vice President


Paul G. Brown – Director-elect, Membership Development

Zebulun R. Davenport – Director, External Relations

Jason L. Meriwether – Director-elect, External Relations

Tony W. Cawthon – Director, Research and Scholarship

Eboni M. Zamani-Gallaher – Director-elect, Research and

Scholarship

Lisa M. Landreman – Director, Professional Development

John L. Garland – Director, Equity and Inclusion

Amanda L. Mollet - Member-at-Large Entry Level

Susan M. Sullivan - Member-at-Large Mid-Level


Laura A. Bayless - Member-at-Large Senior Level

John P. Dugan - Member-at-Large Faculty

Ellen M. Broido – Member-at-Large Faculty-elect

Cindi H. Love – Executive Director (Ex-Officio)

Guests:


Lisa S. Kelsay – Coordinator for Commissions

Amy L. Franklin-Craft – Coordinator for Commissions-elect

Jennifer L. Ferrell – Coordinator for Standing Committees

R. Jason Cottrell – Coordinator for State Divisions

Allyson Logie-Eustace – Coordinator for International Divisions

Chris Moody – ACPA 2016 Montreal Convention Chair

Ed Cabellon – Co-chair, Task Force on Digital Technology

Tony Doody - Co-chair, Task Force on Digital Technology

Patty Perillo – Co-chair, Task Force on Professional Competencies

Richie Stevens – Chair, Credentialing Implementation Team (CIT)





A quorum was met. Meeting called to order at 1:30 p.m. by ACPA President Gavin W. Henning.

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34. Joint Meeting with Governing Board and Foundation Board of Trustees (1:30pm to 2:30pm) (Gavin

Henning/Myra Morgan/Steve Sutton)

President Gavin Henning welcomed members of the Foundation Board of Trustees to the meeting. Introductions

were made. Foundation Board members in attendance included current president Myra Morgan, incoming

president Steve Sutton, officers and trustees to include T.W. Cauthen, Dallas Bauman, Dan Morrison and

Dwayne Todd. Discussion followed on the proposed Memorandum of Understanding between ACPA-College

Student Educators International and ACPA Foundation.

35. Global Initiatives-Canada, China, Caribbean, etc. (Henning/Porterfield)

The association has focused its international outreach on developing relations with Canada, China and the

Caribbean. Gavin Henning spoke on his experience at the Global Reception for International Delegates and his

meeting with the delegates from Shanghai, China who are very interested in student affairs. ACPA is making

exciting inroads throughout Canada via our relationship with CACUSS. The 2016 Annual Convention in Montreal

offers a great opportunity to learn more about Canadian Higher Education. CTLPA has chartered a new chapter.

Discussion followed on reducing U.S.-centric bias/perspective, creating greater impact through listening, and

understanding how to truly be an international association.

36. 2015 Presidential Symposium (Henning)

President Henning discussed re-centering the association’s focus on student learning and development,

increasing engagement and being thought leaders. He discussed repackaging the Presidential Symposium to

align with association goals and leverage partnership opportunities using an extensive multi-campus virtual

format. It was suggested this “radical” approach positions ACPA as a smaller more nimble forward-focused

organization and disrupts the narrative in a good way. Discussion continued on targeting student affairs grads

early and aligning the event to Careers in Student Affairs month in October.

37. Task Force on Professional Competencies Report (Porterfield/ Patty Perillo)

The ACPA and NASPA Governing Boards charged the joint Task Force on Professional Competencies to

determine whether the competencies are up-to-date with current scholarship and practice. The Task Force is

reviewing the threads of technology, sustainability, and globalism to determine whether these areas of practice

require the creation of additional competency areas or a reframing of existing ones. In addition the Task Force is

determining removal or revision of content areas. Dr. Patty Perillo, Vice President Student Affairs, Virginia Tech

and Co-chair of the Task Force shared thoughts on the recommended changes to the document to include:

Merging ethical professional practice and personal foundations

Updating language from “equity, inclusion and diversity” to social justice

Making technology a competency; using technology as a holistic development tool

Weaving together globalization, technology and sustainability into one competency

Discussion followed on the integration and interconnectedness of professional competencies for student affairs.

Two open sessions will be held at the ACPA Annual Convention and the NASPA Conference to gain feedback.

Members of the ACPA/NASPA Professional Competencies Task Force presenting with Dr. Perillo included:

Dr. John L. Hoffman, Associate Professor, Educational Leadership, Chair, Department of Educational Leadership,

California State University, Fullerton; Vu T. Tran, Graduate Research Associate, The Ohio State University,

Columbus; and Dr. Case Willoughby, Vice President for Student Services, Butler County Community College.

38. Task Force on Digital Technology in Student Affairs Report (Tony Doody/Ed Cabellon)

Task Force Co-chairs Tony Doody and Ed Cabellon reported that the ACPA Digital Task Force meetings in

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Tampa went very well, as the group was able to take the initial draft report and break out SIX emergent themes,

including:

1. Integrate digital technologies that advance teaching and learning within higher education

2. Design training and development opportunities to enhance college student educators’ use of digital

technologies.

3. Invest in the creation and dissemination of research and scholarship in digital technologies.

4. Develop the infrastructure and resources appropriate to ensure sustainability and relevance in digital

technologies.

5. Establish and grow strategic collaborations and partnerships to capitalize on existing resources for

higher education.

6. Ensure access to the tools necessary for full engagement with digital technologies

Tony and Ed shared the post-convention Task Force timeline. As they look forward to what the ACPA Digital

Task Force will be in 2015-2016, they have asked that Task Force members email them by Friday, March

20th with their future involvement intentions in the hope of retaining as many Task Force members as possible to

begin implementation of the accepted ideas as well as an incubator for future digital technology think tanks. Some

of the ideas they envisioned include:

The “Online” Journal

Development of a Facilitator Guide for “What Happens in Vegas Stays on YouTube” and/or the new

Technology Competency (assuming this is approved)

Liaison(s) to Convention Planning Teams and other ACPA groups that want/need our collective brain

power on digital technology.

Ed and Tony also asked for recommendations of others who may be great additions to the group moving forward.

Ed and Tony publicly thanked the Task Force members for their participation, guidance, thoughts, words, and

actions. They have certainly made a difference in advancing Higher Education's use of digital technology and

positioned ACPA to lead the way. The report was well received by the Governing Board members present.

39. Credentialing Implementation Team (CIT) and myPROfolio Report (Richie Stevens/Chris McRoberts/Love)

Richie Stevens reported on the progress of the Credentialing Implementation Team since his appointment as

chair. The CIT are charged with developing the structure, policies and procedures to implement the ACPA

Credentialing Process. He updated the group on myPROfolio sharing that demonstration videos using Video On

Demand and Genius Labs will take place at convention. There is consideration of presenting myPROfolio at state

conferences, and offering training at the July Leadership Meeting also. The group is considering selecting 10

people to promote the product and record their experience to use as testimonials or as case studies. Discussion

followed. (MyPROfolio is based in the professional competencies and allows you to track your development as a

student affairs professional.)

40. Montreal 2016 Annual Convention Report (Chris Moody)

2016 Annual Convention Chair Chris Moody shared the excitement and challenge of promoting the association’s

our first international meeting. Discussion followed.

41. Discussion: JLM Dates, Agenda, Update (Henning)

Gavin Henning shared the July Leadership Meeting will be held July 6-9, 2015 in Montreal, Canada. Additional

program and logistical information will be shared when available.

42. Discussion: Governing Board Responsibilities (Henning) TABLED

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43. Discussion: New Process for Formulating Budget (Porterfield/Henning) TABLED

44. ASAE Board Leadership Training Announcement (Henning) TABLED

45. Adjournment

Motion #9: To adjourn

Moved: John Dugan, Member-at-Large Faculty


Date: March 4, 2015

Time: 4:20 p.m.

Passed: Yes

Minutes respectfully submitted by Marguerite Clemons Comfort, Team Lead, Entity Engagement

Documents

2015 ACPA ANNUAL CONVENTION ACPA GOVERNING BOARD MEETING ... 2015... · 2015 ACPA ANNUAL CONVENTION ACPA GOVERNING BOARD MEETING MINUTES MARCH 3, 4 & 7, 2015, TAMPA, FL ... Cindi