2014 MCA ANNUAL CHIROPRACTIC CELEBRATIONcloud.chambermaster.com/userfiles/UserFiles/... · Sponsoring at the 2014 Annual Chiropractic Celebration enhances your company’s visibility

VENDOR PROSPECTUS ♦ ♦ ♦ Taking Care of Business ♦ ♦ ♦

May 2-4, 2014

2014 MCA ANNUAL

CHIROPRACTIC CELEBRATION

Taking Care of Business – May 2-4, 2014

9+ hours to interact with key decision makers! Sponsors will receive additional exposure to doctors. * See floor plan on page 10 for priority booth locations.

2014 MCA ANNUAL CHIROPRACTIC CELEBRATION

To Our Chiropractic Business Partners

Dear Exhibitor:

The Minnesota Chiropractic Association™ (MCA) invites you to join us as we “Take

Care of Business” at the 2014 MCA Annual Chiropractic Celebration, Friday, May 2 –

Sunday, May 4 in Minnetonka, MN.

We hope you will be able to take advantage of this opportunity to join the doctors of

chiropractic here in Minnesota.

By reserving an exhibit space to display your products and services, you will have a

captive audience eager to learn more about your company and how it plays a role in

the chiropractic profession.

The MCA wants you to be successful. As a method of increasing your exposure we

offer sponsorships, special promotions and other opportunities to showcase your

products and services. You will find these opportunities on page 4 and on our

website at www.mnchiro.com.

We look forward to collaborating with you to ensure your company gains maximum

exposure from participating in this event.

Please contact me at the MCA with any questions or to register as a vendor for the

2014 MCA Annual Chiropractic Celebration at 952-698-2351. I look forward to

working with you.

Sincerely,

Nikki Borgen Education & Event Specialist




Standard Exhibitor Early Bird Rate (Expires Friday, January 10, 2014): Associate Business Member (ABM) Rate: $625* Non-Associate Business Member (ABM) Rate: $725*

Regular Rate (After Friday, January 10, 2014): Associate Business Member (ABM) Rate: $725* Non-Associate Business Member (ABM) Rate: $825*

Your Booth Rental includes:

Table (6 feet) — booths 2, 6, 24 and 28 are available with an extra table for an additional $50.00

2 chairs

Pipe and drape sides and back

Booth ID signage

One electrical hook-up

Internet access (please make sure your include the number of internet devices you will require an internet connection for on your registration form)

One COMPLIMENTARY meal ticket for the following days is provided: Friday breakfast and lunch; Saturday breakfast, lunch and banquet

Listing in the Exhibitor Directory Program that every doctor receives

To register for the Chiropractic Celebration, go to page 7.

*Electricity and internet included.




Sponsorship Opportunities Sponsoring at the 2014 Annual Chiropractic Celebration enhances your company’s visibility in the chiropractic market. As a sponsor we offer your company a wide variety of sponsorship packages to accommodate your advertising and marketing goals. As an added value, only sponsors have the opportunity to place materials in the doctor bags for the Chiropractic Celebration. Please provide the MCA with a total of 250 items (items may include: flyers, brochures, business cards) to put into the doctor bags.

By no later than Friday, March 7, 2014 Please send this material to: Minnesota Chiropractic Association Attn: Nikki Borgen 8120 Penn Ave S. #270 Bloomington, MN 55431

Friday Evening Reception Sponsor $2,000 [1 available] Become the exclusive sponsor of the Friday evening reception and join the doctors for an evening of networking and socializing. (Sponsorship includes a 5 minute introduction during the evening, your company’s banner ad on the MCA website for two months, a ½ page ad in the MCA Journal, and your logo on all signage and promotional materials for the event.)

Saturday Evening President’s Reception Sponsor $2,000 [1 available] Become the exclusive sponsor of the Saturday evening President’s Reception and join the doctors for an evening of networking and socializing. (Sponsorship includes a 5 minute introduction during the evening, your company’s banner ad on the MCA website for two months, a ½ page ad in the MCA Journal, and your logo on promotional materials for the event.)

Saturday Evening Awards Banquet Sponsor $4,500 [1 available] Be the sole sponsor for the Saturday evening Awards Banquet and join the doctors for an evening of networking and socializing. (Sponsorship includes a 5 minute introduction during the evening, your company’s banner ad on the MCA website for three months, a full page ad in the MCA Journal, and your logo on promotional materials for the event and priority booth placement.)

Saturday Evening Entertainment Sponsor $600 [1 available] Become the exclusive sponsor of the Saturday evening entertainment –You’ll have a great time. (Sponsorship includes a 5 minute introduction before the entertainment, a ¼ page ad in the MCA Journal, and your logo on promotional materials for the event). Breakfast Sponsor $2,000 [3 available] Receive recognition by sponsoring one of the three continental breakfasts for all registered attendees. (Sponsorship includes your company’s banner ad on the MCA website for one month, a ¼ page ad in the MCA Journal, and your logo on promotional materials for the event.)

Luncheon Sponsor $3,000 [3 available]

Receive recognition by sponsoring of one of the three luncheons for all registered attendees. (Sponsorship includes your company’s banner ad on the MCA website for two months, a ½ page ad in the MCA Journal, and your logo on promotional materials for the event.)

Break Sponsor $1,500 [4 available]

Be a sponsor of one of the morning or afternoon breaks. This is a great way to promote your company during the Chiropractic Celebration. (Sponsorship includes your company’s banner ad on the MCA website for one month, a ¼ page ad in the MCA Journal, and your logo on promotional materials for the event.)

Doctor Bag Sponsor $150 [8 available] Be a sponsor for the doctor bags at the Chiropractic Celebration. Please send your logo in a vector file format (eps) to Nikki Borgen at [email protected] by Friday, March 7, 2014.




Miscellaneous Information Contract for Space This contract is for a six foot table in an 8 x 10 exhibit space and the formal confirmation constitutes a binding contract for the right to use the space allotted. In the event of fire, strikes or other uncontrollable circumstances, this contract will not be binding.

Use of Space No exhibitor shall assign, sublet or share the whole or any part of the space allotted without the consent of the MCA. Aisles must be kept clear. Exhibitors must comply with safety, fire and health requirements during the move in, operation and move out periods. All staff, product and/or equipment must stay in the boundaries of contracted space. Non-Exhibitors or representatives of non-exhibiting companies will not be permitted into the event or be allowed to market their products or services at the event. The MCA does not officially endorse the products or services of the companies exhibiting during the conference. MCA reserves the right, with or without cause, to reassign or cancel space at any time before or during the event. The MCA reserves the right to restrict an exhibit, which in their judgment is detrimental or detracts from the general order of the exhibits. It is expressly agreed that the MCA and the Minneapolis Marriott Southwest shall not be liable for any loss of or damage to, goods or property of any exhibitor, prior to, during or subsequent to the time of the exhibition. Exhibitors are responsible for their property.

Exhibit Space Space is available on a first come, first serve basis with special consideration given to sponsors and current Associate Business Members (ABM). No space will be assigned without the official contract and full payment of the exhibit fee. The MCA will email confirmations with verification of payment and exhibit information once the contract has been processed. Names of representatives to be in attendance for your company must be submitted by March 7, 2014. (Please list all names on the registration form.)

Exhibitor Shipping Exhibitors are responsible for arranging their own shipping to and from the event site. Please ship your packages with the on-site contact name clearly printed on the label along with your company name.

See the following example: Attn: Mr. John Smith, ABC Companies c/o Minneapolis Marriott Southwest 5801 Opus Parkway Minnetonka, MN 55343

Hours Exhibitor set-up will begin at 7:00 p.m. on Thursday, May 1, 2014. Move out will begin at 4:00 p.m. on Saturday, May 3, 2014 and must be completed by no later than 5:00 p.m.

Fees All fees are due when the contract for space and/or sponsorship form is submitted. Contract forms and fees must be received before Friday, March 7, 2014 to ensure space and event recognition. Checks should be made payable to the MCA and mailed to Minnesota Chiropractic Association, 8120 Penn Ave. S. #270, Bloomington, MN 55431.

Hotel Information Hotel rooms are available for a Minnesota Chiropractic Association rate of $94/per night for a single or double occupancy room. Hotel rooms are reserved by calling the hotel directly at 888-887-1681 or 952-935-5500. Remember to mention the Minnesota Chiropractic Association™ when reserving your room. Reservations must be made on or before Thursday, April 17, 2014 (the cutoff date). After the cutoff date, reservations and rates are subject to change.

Event Cancellations Cancellations must be submitted to the MCA in writing. The date the cancellation is received by the MCA will be considered the official cancellation date. Exhibitors who request cancellations agree to the following refund schedule: Prior to and including March 14, 2014: 60% of total fees will be refunded March 15 – March 28, 2014: 30% of total fees will be refunded March 29 – May 2, 2014: 0% of total fees will be refunded




Exhibition Hall Schedule Exhibit hours are outlined below. Exhibitors must follow the schedule and move equipment into and out of the exhibit hall during designated times only.

*President’s Reception and Awards Banquet are black tie optional.

Thursday, May 1, 2014

7:00 p.m. Vendor Registration & Set Up

Friday, May 2, 2014

6:00 a.m. – 7:00 a.m. Doctor Registration

6:00 a.m. Exhibit Hall Opens/Continental Breakfast

10:30 a.m. – 11:00 a.m. Morning Break

12:00 p.m. – 1:00 p.m. Lunch & Annual Meeting

1:00 p.m. – 2:00 p.m. Afternoon Break

4:00 p.m. – 5:30 p.m. Vendor Appreciation Reception – Everyone is encourages to stay & network

7:30 p.m. Exhibit Hall Closes

Saturday, May 3, 2014

7:00 a.m. Exhibit Hall Opens/ Continental Breakfast

10:00 a.m. – 10:30 a.m. Morning Break

11:30 a.m. – 12:00 p.m. Morning Break

12:00 p.m. – 1:00 p.m. Lunch & Legislative Panel Discussion

1:00 p.m. – 2:00 p.m. Afternoon Break

3:00 p.m. – 3:30 p.m. Evening Break

4:00 p.m. – 5:00 p.m. Vendor Breakdown – Must be done by 5:00 p.m.

6:30 p.m. – 7:30 p.m. President’s Reception* - Everyone is encourages to stay & network

7:30 p.m. – 12:30 a.m. Awards Banquet* & Entertainment - Everyone is encourages to stay & network

9+ hours to interact with key decision

makers!




Exhibitor Registration Form Company name:__________________________________________________________________________ Name for booth signage: __________________________________________________________________ Contact name: ___________________________________________________________________________ Product/Services to be exhibited: ____________________________________________________________ Mailing address: __________________________________________________________________________ City: ________________________________________ State: _____________ Zip: __________________ E-mail: ______________________________________________________ Phone: ___________________ Name tags: (please print names of all attendees)________________________________________________ ________________________________________________________________________________________

EARLY BIRD RATE (Expires Friday, January 10, 2014)

□ Associate Business Member (ABM) Rate $625* Spaces Required: _______ x $ ____________ = $ ___________________ # of additional tables: _______ x $50.00 = $ ___________________ (2 table limit)

□ Non-Associate Business Member (ABM) Rate $725* Spaces Required: _______ x $ ____________ = $ ___________________ # of additional tables: _______ x $50.00 = $ ___________________ (2 table limit)

REGULAR RATE (After Friday, January 10, 2014)

□ Associate Business Member (ABM) Rate $725* Spaces Required: _______ x $ ____________ = $ ___________________

# of additional tables: _______ x $50.00 = $ ___________________ (2 table limit)

□ Non-Associate Business Member (ABM) Rate $825* Spaces Required: _______ x $ ____________ = $ ___________________ # of additional tables: _______ x $50.00 = $ ___________________ (2 table limit)

□ I plan on attending Friday’s luncheon □ I plan on attending Saturday’s luncheon □ I plan on attending the President’s Reception (please check one meal selection) __Chicken __ Fish __ Veggie Additional Tickets: Tickets are needed for ALL attendees for ALL meals. THIS WILL BE ENFORCED THIS YEAR Friday’s breakfast and luncheon: # of tickets _____x $65=__________ Saturday’s breakfast, luncheon and Awards Banquet: # of tickets _____x $99=__________ Please make your meal selection for the Awards Banquet: _____ Chicken _____ Fish _____ Veggie Total amount due: $______________________ Name as it appears on card: ___________________________________________________________________ Mailing address: ____________________________________________________________________________ City: ____________________________________________ State: _____________ Zip: _________________

___Visa ___ MasterCard ___Discover ___American Express ___Other CC #:_______________________________________________ Expiration date: ______________ Pin #: _______

*Electricity and internet included. I will have ______ internet devices requiring an internet connection.

Save $100! If you register before

Jan. 10, 2014




Exhibitor Sponsorship Checklist Please return this completed page to the MCA. We would like to thank you for your sponsorship and look forward to seeing you at the 2014 Annual Chiropractic Celebration.

Please send this form to: Mail: Minnesota Chiropractic Association

ATTN: Nikki Borgen 8120 Penn Ave S. #270 Bloomington, MN 55431 Fax: 952.882.9397 Email: [email protected]

By no later than Friday, March 7, 2014 □ Friday Evening Vendor Appreciation Reception Sponsor—$2,000 □ Saturday Evening President’s Reception Sponsor—$2,000 □ Saturday Evening Awards Banquet Sponsor—$4,500 □ Saturday Evening Entertainment Sponsor—$600 □ Breakfast Sponsor (3 Available)—$2,000 □ Luncheon Sponsor (3 Available)—$3,000 □ Break Sponsor (4 Available)—$1,500 □ Doctor Bag Sponsor (8 Available)—$150 Name as it appears on card: ___________________________________________________________________ Mailing address: ____________________________________________________________________________ City: ____________________________________________ State: _____________ Zip: _________________

___Visa ___ MasterCard ___Discover ___American Express ___Other

CC #:_______________________________________________ Expiration date: ______________ Pin #: _______

Checks must be made payable to: Minnesota Chiropractic Association™

Raffle Prize Donation I would like to donate the following raffle prize(s) [raffle prizes will be drawn during each break]: Company name: _____________________________________________________________________________ Prize: ______________________________________________________________________________________ Description: _________________________________________________________________________________ ____________________________________________________________________________________________ Prize: ______________________________________________________________________________________ Description: _________________________________________________________________________________ ____________________________________________________________________________________________

mailto:[email protected]




Exhibitor Directory The Exhibitor Directory is a resource given to all doctors at the 2014 Annual Chiropractic Celebration.

Exhibitor Directory ad fees are as follows: Associate Business Member (ABM) Rate: Full page $100 Half page $50 Non-Associate Business Member (ABM) Rate: Full page: $200

Half page $100

Ad specs: All ads must be sent in high-resolution (300 dpi) PDF format with all fonts embedded, no bleeds. The ad must be black and white. Full page ad can be no larger than 7.5” wide by 10.5” high. Half page ad can be no larger than 7.5” wide by 5” high. Ads must be submitted with payment by March 7, 2014. Please remit file electronically to [email protected] as a pdf file.

All vendors will receive a brief company description along with your logo in the Exhibitor Directory. Company Description (due by March 7, 2014) ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please submit your logo electronically to [email protected] by March 7, 2014. The logo must be in a vector file format (eps) or we cannot guarantee resolution.

Name as it appears on card: ___________________________________________________________________ Mailing address: ____________________________________________________________________________ City: ____________________________________________ State: _____________ Zip: _________________

___Visa ___ MasterCard ___Discover ___American Express ___Other

CC #:_______________________________________________ Expiration date: ______________ Pin #: _______

Checks must be made payable to: Minnesota Chiropractic Association™




Floor Plan

Your booth rental includes:

Table (6 feet) - booths 2, 7, 24 and 28 are available with an extra table for an additional $50.00

2 chairs

Pipe and drape sides and back

Booth ID signage

One electrical hook-up

Internet access

One COMPLIMENTARY meal ticket for the following days is provided: Friday breakfast, lunch and dinner; Saturday breakfast, lunch and dinner

Listing in the Exhibitor Directory Program that every doctor receives

Space is available on a first come, first serve basis.




Important Information/Notes ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________




2013 Annual Chiropractic Celebration Recap Member/Vendor Comments

I want to encourage everyone to attend next year’s convention and bring your staff. My staff loved it!

Thank you MCA members and staff, vendors, and volunteers for an excellent convention and your welcoming spirit! We appreciate your choice of presenters who shared information and techniques that will improve our quality of patient care.

This was my first convention, and I will not miss another one. The speakers were amazing, the food was great, and I honestly felt a sense of belonging and camaraderie I've not felt at any other event. I can't thank you all enough.

What a great weekend it was! As a first year doc, it exceeded and went beyond all my expectations. I really enjoyed the variety of speakers and thought they all did a wonderful job. Thanks to all the MCA staff and Doctors that put in so much time to make it a successful weekend. Looking forward to next year!

Thanks to all of the staff and volunteers who made this year’s convention one of the best. To all of the ABMs, thank you for supporting the MCA we couldn’t do convention without you! I had a great time and already looking forward to next year!

Documents

2014 MCA ANNUAL CHIROPRACTIC CELEBRATIONcloud.chambermaster.com/userfiles/UserFiles/... · Sponsoring at the 2014 Annual Chiropractic Celebration enhances your company’s visibility