2013 Annual MeetingAUGUST 10TH, 2013

CAMP SHERMAN, OR

Peggy is off having fun in NorwayAnd stuck me with this job!

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agenda 2012 – 2013 review 2013 – 2014 goals and objectives election of officers open forum

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An Oasis in the ForestThe board has a fiduciary responsibility to keep your Association healthy and strong

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2012 – 2013 goals and objectives improve financial position manage to budget work on safety bring back sense of community secure water rights reduce board overhead start dealing with aging facilities

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Finances Accomplishments 2012 - 2013 work plan and operating budget process established improved collections paid off BOTC and truck loans re-established reserve fund (now required) financial review done (not audit); adjustments

needed before financials published

Objectives for 2013 – 2014 improve reliability of budget process fund reserve in 2014 to facilities plan more regular reporting to the membership

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Jan - Jun 13 YTD Budget Variance Jan - Jun 12 Year-Year

Expense674 · Consumer Confidence Report $204.00 $99.98 ($104.02) $180.00 $24.00

675.11 · Bank Service Charges $95.00 $75.00 ($20.00) $93.00 $2.00

673.10 · Certification Travel & Meals $2,475.44 $750.00 ($1,725.44) $2,671.06 ($195.62)

632 · Contract Services-Accting $4,539.51 $6,000.00 $1,460.49 $4,425.24 $114.27

633 · Contract Services Legal $9,221.45 $2,499.98 ($6,721.47) $2,208.50 $7,012.95

639 · Contract Services-Other/Consult $928.00 $3,999.98 $3,071.98 $1,165.00 ($237.00)

635 · Contract Services-Testing $502.23 ($502.23) $152.50 $349.73

667.10 · Fees & Licenses $291.66 $549.98 $258.32 $227.58 $64.08

409.20 · Income Tax-Non Utility $150.00 $150.00 $0.00 $300.00 ($150.00)

656 · Insurance-Vehicle $188.16 $630.00 $441.84 $1,129.00 ($940.84)

657 · Insurance-General Liability $2,476.04 $6,375.00 $3,898.96 $13,024.00 ($10,547.96)

657.10 · Board Liability Insurance $1,357.00 $624.98 ($732.02) $1,165.00 $192.00

659 · Insurance - Other $500.00 $249.98 ($250.02) $500.00 $0.00

427 · Interest Expense $389.00 ($389.00) $1,300.65 ($911.65)

620 · Materials & Supplies (O & M) $757.21 $999.98 $242.77 $611.96 $145.25

675 · Miscellaneous $1,303.92 $999.98 ($303.94) $594.15 $709.77

619 · Office Supplies $863.96 $1,025.02 $161.06 $1,555.26 ($691.30)

600 · Payroll Expenses $51,682.53 $58,223.38 $6,540.85 $51,226.12 $456.41

619.11 · Printing and Reproduction $90.00 $150.00 $60.00 $264.39 ($174.39)

408.11 · Property Taxes $0.00 $1,560.00 $1,560.00 $0.00

615 · Purchased Power/Electric $3,079.80 $3,750.00 $670.20 $2,624.81 $454.99

642 · Rental of Equipment $41.20 $249.98 $208.78 $41.20

621 · R & M Water Plant $867.64 $399.98 ($467.66) $867.64

621.10 · R & M Building & Grounds $4,167.93 $11,527.50 $7,359.57 $5,235.63 ($1,067.70)

621.11 · R & M Equipment $10,212.96 $1,590.00 ($8,622.96) $2,285.06 $7,927.90

643 · Small Tools $19.99 ($19.99) $110.98 ($90.99)

611 · Telephone & Internet $1,896.87 $2,820.00 $923.13 $1,918.23 ($21.36)

617 · Utilities Other/Propane $377.55 $2,250.00 $1,872.45 $961.80 ($584.25)

651.11 · Vehicle Expense/Fuel $2,489.36 $2,949.98 $460.62 $2,364.77 $124.59

Total Expense $101,168.41 $110,500.68 $9,332.27 $98,294.69 $7,952.51

Note: financials are pro-forma, unaudited, and do not reflect the review adjustments

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Assets and Liabilities

Note: financials are pro-forma, unaudited, and do not reflect the review adjustments

Jun 30, 13 Jun 30, 12 $ Change

ASSETSCurrent Assets

Total Checking/Savings $160,925.97 $96,767.24 $64,158.73

Total Accounts Receivable $681.78 $11,942.53 ($11,260.75)

Total Other Current Assets $3,591.78 $3,591.78 $0.00

Total Current Assets $165,199.53 $112,301.55 $52,897.98Total Fixed Assets $85,136.50 $107,936.50 ($22,800.00)

TOTAL ASSETS $250,336.03 $220,238.05 $30,097.98

LIABILITIES Liabilities

Current LiabilitiesTotal Accounts Payable $2,222.44 $13,470.16 ($11,247.72)

Total Other Current Liabilities $14,141.71 $14,804.66 ($662.95)

Total Current Liabilities $16,364.15 $28,274.82 ($11,910.67)

Total Long Term Liabilities $11,384.80 $31,687.86 ($20,303.06)

TOTAL LIABILITIES $27,748.95 $59,962.68 ($32,213.73)

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Safety programs Accomplishments 2012 - 2013 applied for a became a Firewise community budgeted and planned for water system fire

flow improvements

Objectives for 2013 – 2014 expand Firewise activity finish hydrant replacement/upgrades and

related improvements

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What is Firewise? A program of the National Fire Protection Association Co-sponsored by the Dept of the Interior, the USFS, and Nat’l Assoc. of State Foresters. Ongoing program of continuous improvement Priority eligibility for grants for mitigation and protection purposes Potential positive impact on insurance rates

More information at: www.firewise.org OR from Gary Marshall

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Building Community Accomplishments 2012 - 2013 Holiday party at the barn (Festivus) Invited larger Camp Sherman Community 50+ people attended, about ½ from outside MMPOA Objectives for 2013 – 2014 Put an “events” committee in place Repeat holiday party Possible “additions”o community garage sale (coordinate with CSCA??)o spring bar-b-que/work partyo other ideas ???

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Dressing up the arenaNever looked better!

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Christmas colors at night!Did you notice the Christmas tree and deer in front of the barn?

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Hot toddies all aroundWell, not really.

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Serenading by BBS studentsCute…

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Secure water rights Accomplishments 2012 - 2013 established Committee to support applicationo thanks to Donna K, Ann I, Jeanne N, and Ed Y.

retained legal representation revised budget to accommodate

Objectives for 2013 – 2014 continue to monitor and support effort to

secure quasi-municipal permit

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Board overhead Accomplishments 2012 - 2013 reduced meetings to six (6) per year limit meetings to 2 hours (or darn close) weekly staff meetings (staff and president)

Objectives for 2013 – 2014 quarterly board meetings o 3rd Friday of Oct, Jan, Apr, July; (will be posted on website)o Note: annual meeting for 2014 2nd Saturday in August retain time limit more work in committees

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Facilities Accomplishments 2012 - 2013 delisting resolutions facilities replacement plan underway solar system phase 1 completed RV lot improvement plan in process

Objectives for 2013 – 2014 solar system phase 2 begin RV lot improvement plan complete and implement facilities replacement

plan

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ARC committee activityNEW: Lot 133 – Grant: new house construction Several future projects have been submitted for preliminary approval, none finalized yet

IN PROGRESS: Lot 15 – Magowan: removal of old rotten wood entry patio and replacement with paver tile brick Lot 24 – Dustman: privacy fencing as per 2004 approved plan. Lot 50 – Hooks: front entry enclosure. Propane tank enclosure gate. Lot 85 – Markey/Ross: addition on rear of house Lot 105 – Fernandez: backyard screened patio area COMPLETED:

Lot 66 – Neil: privacy screening for utility trailer on east side of property Lot 74 – Lisle: Propane tank and exterior heating unit screened. Lot 107 – Kuhnle: storage addition to west end of house Lot 106 – Degeneau: repaint house with same color Lot 121 - Metzdorff: deck replacement front and back. Lot 122 – Benedict: reside cabin unit Lot 125 – Hutson: Replacement of wood walkway with paver tiles Lot 129 – Ratliffe: tree removal

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Do we ever have aging facilities

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Phase 1 ready to go “hot”

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Ahhh…..

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New entry sign

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General 2013 – 2014 goals Move to quarterly meetings Continue to improve our financial situation Work the Facilities Replacement plan Formalize position of Treasurer Review CC&R’s to reflect current needs and propose modifications as necessary Implement a system to promote adherence to CC&R’s Timely communications to members8/10/2013 252013 MMPOA ANNUAL MEETING

Thanks to: ARC - Ann Ingham, Chair; Rod Bourdage, Holly Rodway, Mike Sims, Tom

Williamson BUDGET FINANCE - Dave Opsahl, Rich Dustman, Steve Mansberger FACILITIES PLAN – Dave Opsahl, Gene Garton, Rick Thomas FIREWISE – Ed Young, Chair; Rod Bourdage, Doug Lisle, Gary Marshall HOLIDAY COMMITTEE – Gary Marshall, Kathy Bourdage, Pam Haines,

Linda Gustafson, Marlene Marshall, Denise Opsahl, Dean Potter POOL – Pam Haines, Peggy Anderson, Kathy Bourdage, Beth Campbell,

Pat Robbins, Tom Schneiger, RV LOT IMPROVEMENT – Gary Marshall, Rod Bourdage, Rad Dyer, Gene

Garton, Ann Ingham, Bill Johnson, Dick Kellog, Holly Rodway GROUND WATER PERMIT APPLICATION - Ann Ingham, Donna Kennedy,

Ed Young

A huge thanks to Jeanne and Ed!8/10/2013 262013 MMPOA ANNUAL MEETING

Lagniappe Recognition of departing board memberso Rich Dustman – three yearso Pat Robbins – six years

Voting of new board memberso Rob Bourdageo TBD

Officers to be determined on or before October board meeting

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Open ForumTHE BOARD THANKS YOU FOR ALL YOUR SUPPORT THIS PAST YEAR!