Information and CommunicationsTechnology Office

Advanced Science andTechnology Institute

2012 Accomplishment ReportIntegrated Government Philippines Project

Summary

In six months after its launch in June 2012 the Integrated Government Philippines(iGovPhil) Project has accomplished quite a number of tasks that it set out to do evenmonths before. Among these are the process of procurement and set up ofinfrastructure, the plan for systems integration, the series of brainstorming andmeetings with stakeholders, the forging of memorandum of agreements with partneragencies, and training of project staff and agency users.

In terms of infrastructure, the project has been slowly taking shape with the delivery ofhardware for the Manila Data Center in October and Cebu Data Center in December.Bidding is ongoing for the many infrastructure development like the renovation of the300 sqm area at the NCC building for the Manila Data Center, and the fiber opticnetwork that will interconnect 160 government agencies in Metro Manila.

Components under system integration also stayed on tract. Talks with Securemetric onDecember 12 was held for PKI as well as a pre-bid conference for NaRMISon December14. A template for government websites was presented in December and approved foradaption by the iGovPhil.

MOAs have been signed with the DOTC-MRT3-ICTOand TRC, and a Template MOA fornode agencies is ready. More are under review.

Below is the highlight of the monthly accomplishments of the various components of theproject:

May 2012

• An Agency Outsourcing request (AOR) was submitted to the PhilippineInternational Trading Corp. for the procurment of CO items.

• An iGovPhil team met with MMDAand LRTAto discuss possible MOAsfor the setupof shared fiber optic network.

• Manila Data Center: Three suppliers participated in an initial site survey. Floorplan of whole 300sqm area in NCCalready provided to suppliers for bidding.

• Cebu Data Center: Identified TELOF NTP Toll Facility as site. Initial ocular visitconducted by ASTI (Bani and Rod), and DOST7/CVISNET (Beam and Roy) last inMarch.

• Met with two suppliers (Securemetric/Primekey and Nexus) for PKI.• Met with one supplier (UR Solutions) for the setup and deployment of

government-wide e-mail and collaboration system. Initial cost proposal for 6,000licensed Zimbra accounts and 4,000 Zimbra community edition (free) using@gov.ph domain was submitted.

• Met with Bastion Payment Gateway and drafted MOA. MOA was being reviewed byNCCLegal.

• Government portal: Met with Jonathan Cuevas of the Office of Press Secretary(Manuel Quezon III office). A verbal agreement had been reached for the setup agovernment portal.

June-July• Conducted and assessed major events handled by the project such as project

briefing and pre-launching, together with the stakeholders and the partneragencies.

• Participated in the National Science and Technology Week.• Conducted Redmine orientation and briefing to Project Management Component

members.• Prepared Fiber Core Network Plan with identified loops and agencies to be

connected.• The Infrastructure team met with MRTC and LRTAfor preliminary discussions. All

right-of-way (ROW) issues were approved in principle.• Fiber Core Network Plan: TelOf and ASTI conducted ocular inspection at MRT

North Avenue Station on July 13, 2012.• TelOf conducted MRT Station Inspection on July 17, 2012 and found that

underground stations like the one in Buendia need poles. The one in Taft Avenue,on the other hand, is too crowded and have to be redesigned.

• U/Sec. Louis Napoleon Casambre, together with the component members, metwith MMDAChairman Francis N. Tolentino on July 18, 2012.

• A budget of Php 50 million was allocated for the two data centers: Manila (Php 30M) and Cebu (Php 20).

• Two suppliers, ATI and Prime Access, joined the initial site survey of the ManilaData Center.

• Consultations for IP Network were held with Ericsson on May 7 and Google on May9.

• An exploratory talk on systems development with Technology Resource Center(TRC) was held on July 18.

• Two suppliers, Securemetric/ Primkey (open source) and Nexus (propriety),submitted cost proposals for PKI.

• Pre-procurement with Philippine International Trading Corp. (PITC) was held onJune 14.

• TOR for forms generator was finalized.• Conducted the DOST Technology and Industry Forum on High Impact Technology

Solutions (HITS), in coordination with DOST-ASTIand DOST HITS TaskForce on July11.

• The Knowledge and Communications team created the social networking accountsfor Facebook and Twitter.

August• Baseline infrastructure diagram for the Fiber Optic Network was submitted on

August 10.• Drafted MOAs with LRT,MRTC, DND, MMDA and NAP.About 15 sites were identified

as network switches.• Two suppliers, ATI and Prime Access, came for the site survey for the Manila Data

Center.• TelOf Cebu was identified as the Cebu Data Center. Cable route plan was

approved.• A schematic diagram for IPNetwork was developed in consultation with Google

and Ericsson.• Conducted bid opening for PKI• Identified potential Registration Authorities for PKI• Completed walk-through review for eBayad.• Conducted exploratory meeting with various payment gateways, such as Bastion

Payment Systems, YESpayments, AsiaPay and Dragonpay.• Conducted bid opening for GovMail.• Drafted MOA and TOR for NaRMISand for Forms Generator.• The Social Marketing conducted a lecture on Development of Systems Engineering

and Risk Analysis Tools for Managing Disaster Consequences on InterdependentInfrastructure and Economic Systems.

• The Policy Standards and Development team drafted policy for the systems andapplications.

• Brownbag sessions held for project staff on Redmine Training, ProjectManagement, Mindmap, Fibercore for Dummies and Prezi.

• Training conducted on Managing ICT, Governance in the Public Sector to the iGovSocial Marketing Component.

• KfrC finalized iGov Communications Plan and contents to be included on website.It also revised the first printed brochure

September• PMOdrafted the Quality Plan, Procurement Plan, Project Scope Plan• Drafted MOAs with TelOf VII - ICTO (transfer of funds for the development of Cebu

Data Center and deployment of fiber optic cables in Cebu government offices),and with the National Archives of the Philippines.

• Finalized the Fiber Network Plan. Prioritized Quezon City loop.• Fiber Infra team conducted LRT 1 Fiber Testing Debriefing on September 11.• Fiber Network Equipment team met Huawei on September 11 for the finalization

of TOR and discussion of fiber infra network map, hardware equipment,maintenance and monitoring and fiber specs to be used.

• The TOR for refurbishment and repair of Manila Data Center was submitted to thePhilippine International Trading Corporation (PITC).

• The Notice of Award (NOA) for data center equipment was issued to bidder. Orderconfirmation has been issued.

• Submitted two propossals for eBayad and forms generator.• Identified and reviewed potential Registration Authorities (RAs) for PKI.

Guidelines were released.• Identified DBM and DOSTas pilot agencies for NaRMIS.

• Social Marketing announced that the number of participating governmentagencies increased from 98 to 149.

• Training references and manuals were consolidated and Program of Instructions(POI) formulated.

• Cluster Meeting and Last Mile Training were posted on the events section of theiGovPhil website.

• Rewrote and finalized contents of brochure.

October• Conducted Detail Implementation Planning on PKI, Govmail and iGovPhil Cloud on

October 27-29, 2012 in Subic.• Finalized MOAs with LRTAand ICTO, DND and DOsT and drafted the template MOA

for Node Agencies.• Purchase Confirmation for data center equipment was signed on October 3, 2012.

Notice to Proceed given to TIM-ssl on October 17, 2012.• Preliminary pre-procurement for fiber optic network conducted on October 24,

2012 at PITe.• Technical Evaluation Sheet for PKI was signed by AsTI on October 17, 2012.• Pre-procurement for Rack Mountable Firewall was held on October 24, 2012 at

PITe.• Equipment for Manila Data Center was delivered on October 25,2012.• Drafted TOR for Fiber Optic Network and identified aerial and underground

connections.• Identified enabling applications for PKI, Govmail, NaRMls, and Redmine.• Conducted NaRMls workshop on October 12, 2012 at NCe.• Director Tamayo of the Bureau of Treasury agreed to have the bureau act as the

Single Merchant for eBayad. Met with members of the GEPCsET,from DTI and BsP,to discuss policy issues.

• Conducted Cluster Meetings of government agencies from Quezon City on October4 and 5, 2012.

• A training on Last Mile Hardware Network Component was conducted on October12-13 at NCe.

• KfrC presented a new design and layout of the iGovPhil website. All events,pictures and presentations were posted on Facebook and Twitter.

• Copies of multi-page brochure were printed and distributed during the ClusterMeetings and Last Mile training.

• Press releases on Cluster Meeting, Last Mile Training and GovMail were issued.

November• Presented ebayad's Enterprise Architecture to DBM, ICTO, NCC, BTr, COA and BsP

on November 27,2012.• Finalized TOR for NaRMls development.• OP-PCDsPOand AsTI met and agreed on standards for websites of NGAs, sUCs and

LGUs in three platforms: Wordpress, Drupal and Joomla!• A training, sponsored by IBM, on Installation and Configuration of Data Center

Servers was held on November 7-9.• A Brownbag session for technical staff, VI/VM Text Editor, was held on November

21.• A training for technical staff on Domain Name System was held on November 28.

• Batch 2 of Last Mile Training for government agencies was conducted onNovember 15-16.

• ICT Penetration Testing and Web Security seminar was held (in partnership withISACAManila Chapter).

• Conducted Cluster Meetings of government agencies on November 12 and 13,2012.

December• Planned to put additional active fiber equipment between nodes at Congress, DA,

PAGASA, LRT Tayuman, LRT Central, LRT Gil Puyat, NEA, NICA. (ASTI and TelOfcomputation exceeds 6db maximum loss allowance at these points).

• Updated FOCTOR and map submitted to PITC on December 21. Eight-node serverand appliance firewall has been delivered at NCe.

• Submitted a rebidding of PACU/ACU refurbishment for Manila Data Center.• Delivery and installation of equipment at TelOf Cebu was conducted on December

4-7,2012.• Presentation of the government website template for NGAs, SUCs, LGUs was

conducted on December 14, 2012. Attendees were from the ASTI, NCC, OP-PCDSPO,CHED, DILG and DFA.

• Installation and configuration and customization of Red Hat EnterpriseVirtualization platform and Zimbra Collaboration Suite for GovMail were startedand still going on.

• Met with Securemetric for PKI on December 12, 2012. (The schedule was moveddue to the late issuance of Notice to Proceed. TOR requirement in PKI: sameschedule of delivery of hardware and software.)

• Brown Bag sessions on Linux for data center personnel were held on December 5,12, and 19, 2012.

• Cluster Meeting for Priority 2 and 3 agencies was held on December 12, 2012.• MOAs• Concluded MOAs with DOTC-MRT3-ICTO, TRC, and Template MOA for node

agencies. MOAs for review: DND-DOST, LRTA-ICTO, MMDA-ICTO, NAP-ICTO, UP-CEd-ICTOMOA, ICTO-NM-NAPTripartite MOA, and iSchools Mother MOA.

Prepared by:

~HERNAN MELENCIOInformation Officer IIIKnowledge and Communications

Noted by:

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(}v;~DIR. DENIS F. VILLORENTEProject Director