Accomplishment jan 2012 v2

Republic of the Philippines DEPARTMENT OF NATIONAL DEFENSE

OFFICE OF CIVIL DEFENSE Autonomous Region in Muslim Mindanao

Camp General Gonzalo H Siongco, Datu Odin Sinsuat, Maguindanao

SUMMARY of MONTHLY DRRM ACCOMPLISHMENT

REPORT Matrix January 2012

Telefax: (064) 431-0547; eMail: [email protected] ; SMS: 09176221430

mailto:ocdarmm_main@yahoo%3Ecom.ph

PPAsOutcome, Outputs, and Major Activities

PerformanceIndicators

Jan2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)

OUTCOME 1 Enhanced Knowledge of Disaster Risks and Vulnerabilities OUTPUT 1.1 Developed or Enhanced LGU Capacity on Disaster Risks and Vulnerabilities MAJOR ACTIVITIES1.1.1 Region-wide Hazard Mapping and Macro-Vulnerability Assessment Databanking

No. of Region-wide mapping and assessment completed

1 1 100% 1 1 0

1.1.2 Province-wide Hazard Mapping and Mini-Macro Vulnerability AssessmentDatabanking

No. ofProvince-wide mapping and assessment completed

1 1 100% 1 1 0

1.1.3 Mun/Brgy Hazard Mapping and Micro/specific Vulnerability AssessmentDatabanking

No. of Municipal and Barangay mapping and assessment completed

3 4 133% 3 3 0

Sub-Total 5 6 111% 5 5 0

1OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012



Q12012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)

OUTCOME 1 Enhanced Knowledge of Disaster Risks and Vulnerabilities OUTPUT 1.1 Developed or Enhanced LGU Capacity on Disaster Risks and Vulnerabilities MAJOR ACTIVITIES

1.1.4 Capacity-building on Risk Assessment using REDAS

No. of capacity-building on Risk Assessment using REDAS conducted

-- -- -- -- -- --

1.1.5 Inventory of Critical Facilities and Infrastructures Databanking

No. of LGUs inventoried on critical facilities and infrastructures

4 4 100% 4 5 - 1

1.1.6 Inventory of Response Resources and Assets Databanking

No. of LGUs/Partners inventoried on respective Response Resources and Assets

2 2 100% 2 3 - 1

Sub-Total 6 6 100% 6 8 - 2




Jan2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 1 Enhanced Knowledge of Disaster Risks and VulnerabilitiesOUTPUT 1.2 Enhanced Linkages, Coordination, and Partnership among Stakeholders, Private Entities, and CommunitiesMAJOR ACTIVITIES1.2.1 Participate/support the conduct of visit/coord meetings with stakeholders

No. of visit/coordinative meetings conducted

10 12 120% 5 10 - 5

1.2.2 Participate/support the conduct of inspection/evaluation of vulnerable communities

No. of inspection/on-site evaluation conducted

5 12 240% 5 10 - 5

1.2.3 Support the partner agencies in the conduct of DRR awareness to vulnerable communities

No. of DRR awareness activities conducted

5 12 240% 5 10 - 5

Sub-Total 20 36 200% 15 30 - 15




Jan2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 2 Strengthening Civil Protection and Community Resilience to DisasterOUTPUT 2.1 Communities Protected and Resilient

MAJOR ACTIVITIES2.1.1 Support the conduct of simulation drills (by structure or communities vis-a-viz type of disaster and vulnerabilities)

No. of simulation drills conducted

2 2 100% 5 5 0

2.1.2 Support the preparation/distribution of various disaster tips/IEC materials for community awareness and resiliency

No. of disaster tips/IEC materials prepared and distributed

45

[15,000]125% 4 10 - 6

2.1.3 Support the conduct of PRESSCONs and Media Interviews

No. of PRESSCONs and media interviews supported

4 8 200% 5 10 - 5

Sub-Total 10 15 142% 14 25 - 11




Jan 2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 2 Strengthening Civil Protection and Community Resilience to DisasterOUTPUT 2.1 Communities Protected and Resilient

MAJOR ACTIVITIES

2.1.4 Dissem of Early Warnings and Alert Notices to LDDRMCs, Local Media, others

No. of Early Warnings and Alert Notices disseminated

10 24 240% 5 10 - 5

2.1.5 Accreditation and mobilization of ACDV, NSRC, CSOs, and Private Sector

No. of ACDV, NSRC, CSOs, and Private Sector accredited and mobilized

-- -- -- -- -- --

2.1.6 Conduct of provision of support for training (ToT) to LGUs/Partners (DRRM Planning, ICS, WaSAR, and DANA)

No. of trainings conducted or provided support to LGUs/Partners

1 2 200% 30 35 - 5

Sub-Total 11 26 220% 35 45 - 10

5

OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012



Jan2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 2 Strengthening Civil Protection and Community Resilience to DisasterOUTPUT 2.2 Sufficient and Well-Prepared Disaster Responders

MAJOR ACTIVITIES

2.2.1 Support the conduct of evaluation and test of responder on the level of preparedness (Drills)

No. of evaluations and tests conducted thru drills for responders

-- -- -- -- -- --

2.2.2 Assist in the organization, equipage, and training of new responders initiated by LGUs and line agencies in region

No. of new responders organized, equipped, and trained

-- -- -- -- -- --

Sub-Total -- -- -- -- -- --

6




Jan2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 2 Strengthening Civil Protection and Community Resilience to DisasterOUTPUT 2.3 Organized and Institutionalized DRRM System and Mechanism in ARMM

MAJOR ACTIVITIES

2.3.1 Assist in the form of EO for RDRRMC Orgn and Membership

No. of EO issued 1 1 100% 2 2 0

2.3.2 Assist in the form of ARG Memo for the org of TWG/Action Officers

No. of Memo issued

1 1 100% 2 2 0

2.3.3 Assist in the orgn of RDRRMC Secretariat and its opn’l policies and procedures

No. of SOPs issued 1 1 100% 2 2 0

Sub-Total 3 3 100% 6 6 0




Jan2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 2 Strengthening Civil Protection and Community Resilience to DisasterOUTPUT 2.3 Organized and Institutionalized DRRM System and Mechanism in ARMM

MAJOR ACTIVITIES

2.3.4 Conduct of meetings/Orientation and Advocacy at the regional level

No. of Coord/Advo/Meetings/ orientation

1 8 800% 10 20 - 10

2.3.5 Participation in the RPOC and REDPB meetings/seminars

No. of RPOC and REDPB meetings/seminars participated in

1 0 0 5 0 + 5

Sub-Total 2 8 400 15 20 + 5

8




Jan2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 2 Strengthening Civil Protection and Community Resilience to DisasterOUTPUT 2.4 Strengthened Local DRRM Organizational System/Mechanism

MAJOR ACTIVITIES

2.4.1 Assist in the strengthening of Prov’l DRRMC/DRRMO

No. of Prov’l DRRMC/DRRMO strengthened

1 2 200% 15 20 - 5

2.4.2 Assist in the strengthening of City/Municipal DRRMC/DRRMO

No. of city/municipal DRRMC/DRRMO strengthened

3 34 1,133% 10 15 - 5

2.4.3 Assist in the strengthening of Brgy DRRMC

No. of Brgy DRRMC strengthened

3 14 467% 10 15 - 5

Sub-Total 7 50 600% 35 50 - 15




Jan2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 2 Strengthening Civil Protection and Community Resilience to DisasterOUTPUT 2.4 Strengthened Local DRRM Organizational System/Mechanism

MAJOR ACTIVITIES

2.4.4 Conduct of Orientation/Meetings and Advocacy at the Prov’l level

No. of orientation, meetings and advocacy conducted

3 8 267% 10 15 - 5

2.4.5 Conduct of Orientation/Meetings and Advocacy at City/Municipal/Brgy level

No. of orientation/meetings and advocacy conducted

3 28 933% 10 15 - 5

Sub-Total 6 36 600% 20 30 - 10

10




Jan2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 2 Strengthening Civil Protection and Community Resilience to DisasterOUTPUT 2.5 Mainstreamed DRR Plans/Programs into the ARMM Operational System

MAJOR ACTIVITIES2.5.1 Provide Technical Assistance to RDRRMC-ARMM in the formulation of DRR Plans and Programs

No. of plans/programs formulated

-- -- -- -- -- --

2.5.2 Conduct of Consultation/Coord meetings with all stakeholders (Council, TWG, Partners – UN/NGO, Business, etc.)

No. of consultations and coord meetings conducted

1 15 1,500% 5 15 - 10

2.5.3 Provide Tech Assistance in the formulation of DRR Operational System/SOPs applicable in ARMM

No. of DRR operational system/SOPs formulated

1 1 100% Unprog 5 - 5

Sub-Total 2 16 800% 5 20 - 15




Jan 2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 3 Enhanced Coordination, Supervision, and Monitoring of Disaster Response, Recovery and Rehab InitiativesOUTPUT 3.1 Well-Coordinated Response Operations

MAJOR ACTIVITIES3.1.1 Conduct of Quarterly/Emergency Meetings with Heads of Responders

No. of meetings conducted

1 2 200% 3 5 -2

3.1.2 Continuous update and rehearse responders including communication system to enhance coordination

No. of responders updated and rehearsed

1 2 200% 2 5 -3

3.1.3 Contingency for Major Disaster Events

No. of major Disaster Events

1 0 0 10 0 + 10

Sub-Total 3 4 133% 15 10 + 5




Jan 2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 3 Enhanced Coordination, Supervision, and Monitoring of Disaster Response, Recovery and Rehab InitiativesOUTPUT 3.1 Well-Coordinated Response Operations

MAJOR ACTIVITIES

3.1.4 Monitoring of disaster incidents

No. of disaster incidents monitored

2 0 0% 3 0 + 3

3.1.5 Activation of DRRMC OPCENs

No. of DRRMC OPCENS activated

1 0 0% 5 0 + 5

3.1.6 Mobilization of DRRMC Rapid Assessment and Response Teams

No. of DRRMC Rapid Assessment and Response Teams mobilized

1 0 0% 10 0 + 10

Sub-Total 4 0 0% 18 0 + 18

13




Jan 2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 3 Enhanced Coordination, Supervision, and Monitoring of Disaster Response, Recovery and Rehab InitiativesOUTPUT 3.2 Mainstreamed Recovery and Rehab Programs

MAJOR ACTIVITIES

3.2.1 Orchestrate the conduct of DANA

No. of DANA orchestrated

1 0 0% 5 0 + 5

3.2.2 Conduct of early recovery activities

No. of early recovery activities conducted

1 0 0% 5 0 + 5

Sub-Total 2 0 0% 10 0 + 5

14




Jan2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 3 Enhanced Coordination, Supervision, and Monitoring of Disaster Response, Recovery and Rehab InitiativesOUTPUT 3.2 Mainstreamed Recovery and Rehab ProgramsMAJOR ACTIVITIES

3.2.3 Conduct of recovery and post-disaster needs assessment

No. of recovery and post-disaster needs assessment conducted

1 0 0% 5 0 + 5

3.2.4 Participate in the review of developmental projects and programs to align with DRR

No. dev’t projects and programs reviewed

1 1 100% 5 5 0

Sub-Total 2 0 50% 10 5 + 5

15




Jan 2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 4 Conducive Policy Environment on DRRMOUTPUT 4.1 Laws and Policies Created an Atmosphere of DRR Condition

MAJOR ACTIVITIES4.1.1 Participate in the formulation of Regional/Provincial Ordinances and Directives , i.e. DRR-based policies

No. of regional/provincial ordinances and directives formulated

1 1 100% 2 2 0

4.1.2 Assist the LGUs and LDRRMCs in the implementation of laws and policies related to DRRM

No. of laws and policies implemented

1 2 200% 3 5 - 2

Sub-Total 2 3 150% 5 7 - 2

16




Jan2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 4 Conducive Policy Environment on DRRMOUTPUT 4.1 Laws and Policies Created an Atmosphere of DRR Condition

MAJOR ACTIVITIES

4.1.3 Capacity building and support for the formulation of Local DRRM Plan

No. of Local DRRM Planning Workshop conducted, supported/Local DRRM Plans formulated

1 1 100% 10 20 - 10

4.1.4 Support to DRRM-pertinent Observances

No. of DRRM-pertinent observances supported

1 0 0% 5 0 + 5

Sub-Total 2 1 50% 25 20 + 5

17




Jan 2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 5 Strengthened and Effective OCD as an OrganizationOUTPUT 5.1 Revitalized OCD-ARMM Organizational Structure

MAJOR ACTIVITIES

5.1.1 Hiring of qualified personnel

No. of qualified personnel hired

1 1 100% 2 2 0

5.1.2 Provision for MOOE [Salary for 5 Contractuals (P64,000) and Payment for Fixed Expenses (P313,350]

No. of MOOE provided [Sal for Contractuals and Payment for Fixed Expenses]

1 1 100% 100 100 0

5.1.3 Construction of New OCD Building

New OCD Building constructed

-- -- -- -- -- --

Sub-Total 2 2 100% 102 102 0

18




Jan 2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

(1) (2) (3) (4) (5) (6) (7) (8)OUTCOME 5 Strengthened and Effective OCD as an OrganizationOUTPUT 5.2 Efficient and Effective Operational Standard

MAJOR ACTIVITIES

5.2.1 Conduct of Team-Building and Seminar of Personnel

No. of Team-Bldg and Seminars conducted

1 6 600% 25 50 - 25

5.2.2 Procurement of essential office equip

No. of equipment procured

3 5 167% 40 50 - 10

5.2.3 Issuance of Vehicles

No. of Vehicles issued

-- -- -- -- -- --

Sub-Total 4 11 255% 65 100 - 35

19


OUTCOMESJan 2012

TargetsActual

%age of Acc

BUDGET[‘000]

EXPENSES[‘000]

Variance[‘000]

1. Enhanced Knowledge of Disaster Risks and Vulnerabilities

31 48 411% 26 43 - 17

2. Strengthening Civil Protection and Community Resilience to Disaster

31 139 2,720% 124 190 - 66

3. Enhanced Coordination, Supervision, and Monitoring of Disaster Response, Recovery and Rehab Initiatives

11 4 183% 53 15 + 38

4. Conducive Policy Environment on DRRM

4 4 200% 30 27 + 3

5. Strengthened and Effective OCD as an Organization

6 13 325% 167 202 - 35

TOTAL 83 208 768% 400 477 - 77

20

SUMMARY


OC Particular Amount

795 General Services P 66,000.00

751 Travelling Expenses 30,000.00

884 Miscellaneous Expenses 96,442.00

753 Training/Seminar/Workshop Expenses 154,900.00

606 Registration Vehicle 4,000.00

765 Other Supplies 7,600.00

781 Printing Expenses 4,750.00

761 Gasoline Oil, & Lubricants Expenses 15,000.00

772 Telephone Land Line 5,000.00

773 Mobile Expenses 10,209.00

774 Internet Expenses 999.00

775 Cable Expenses 400.00

755 Office Supplies Expenses 80,700.00

766 Water Expenses 1,000.00

Total 477,000.00

January 2012 MOOE - Summary of Expenditure

20

ANALYSIS/RECOMMENDATION


For this month of January 2012, WORK TARGETS were surpassed by 125 (83 VS 208) with 768% accomplishment. Most of these accomplishments focused on OUTCOME 1, particularly on Strengthening of Local DRRM Systems/Mechanisms thru conduct of activities pertinent to DRRM Milestones in Maguindanao and Lanao del Sur. Large chunk of expenses (P202,000 out of P477,000 actually spent) were attributed to OUTCOME 5, the “Strengthening of this OCD as an Effective Organization” thru conduct of Team-Buildings/In-Service Trainings/Seminars as well as provisions for administrative and operational requirements and purchase of essential office equipment. Mainly due to “must do” activities pertinent to OUTCOMES 1 and 2, there was a SHORTAGE of P77,000 out of P400,000 released by OCD Central Office for this month. RECOM: To cover up the “Shortage” for this month, hence, respectfully requesting for immediate release of an AUGMENTATION FUND in the amount of Seventy Seven Hundred Thousand 00/100 (P77,000.00) to cover SHORTAGE OF FUND during the period.

Health & Medicine

Accomplishment jan 2012 v2