2012-2013 Committee Directives

New York District of Key Club International

Committee Directives

2012-2013 Governor Daniel Ivan Lin

New York District 2012-2013

The following set of committee directives were created by Governor Daniel Ivan Lin

and complied by Administrator John D. Goldstein. All directives are subject to

change, but are not to be changed without the prior permissions of Governor Daniel Ivan

Lin and Administrator John D. Goldstein.

PUBLISHER’S NOTE

Governor Daniel Ivan Lin

MESSAGE FROM THE GOVERNOR 4 COMMITTEE DESCRIPTIONS 5 COMMITTEE EXPECTATIONS 7 COMMITTEE DIRECTIVES

- Advocacy 8 - Conference 8 - District Awards 8 - District Projects 8 - EliMiNaTe 9 - Governor’s Project 9 - International Projects and Programs 9 - Kiwanis District Charities 9 - Kiwanis Family Relations 10 - Laws and Regulations 10 - New Club Building and Reactivation 10 - Public Relations 10

CONTACT INFORMATION 11 ADDENDUMS 13

CONTENTS

New York District 2012-2013 PAGE 4

Hello New York District,

This is Governor Daniel Ivan Lin and thank you for taking your time to look over this year’s set of committee directives. Each year at the first district board meeting, committees are set up for the service year with chairs being selected through an interview process and the members being assigned in ways such that the committee is evenly spread out across the district, allowing for effective communication. This booklet of committee directives serves as an outline and guidebook for what each committee needs to complete throughout the service year for the members of the district. You may notice that there have been some changes made to the committees since prior years. You can read through the committee descriptions in the next two pages to get a sense of what each committee does. Then feel free to read through the committee directives to see what has been planned for this coming year. The contact information of the committees has been provided at the end of this booklet of directives so please feel free to contact any of the committees if you have any requests, suggestions, questions, or concerns. Thank you so much, Mighty New York District!

Yours in the spirit of service,

Daniel Ivan Lin, New York District Governor Key Club International [email protected]

A MESSAGE FROM THE GOVERNOR

PAGE 5 Governor Daniel Ivan Lin

COMMITTEE DESCRIPTIONS

Advocacy Chaired by District Bulletin Editor Holy Cheong. Lt. Governor Emily DiGiovanna, Lt. Governor Caitlin Roberts, and Lt. Governor Mariah Barranco. The committee provides members across the entire district with knowledge on how to properly and effectively advocate for causes in their local homes, schools, and communities. The committee seeks to unite the district through the advocating of common causes throughout the year that will offer clubs and its members opportunities to serve and raise awareness.

Conference Chaired by District Executive Assistant Tina Lee and District Webmaster Barry Lee. Other members to be determined later in the service year. The committee facilitates all actions necessary for the proper functioning of the district convention (E.g., technical operations, conference promotion, etc.) to ensure a quality experience for attendees. Unlike prior years, this year’s conference committee operates year round and more members will be selected to serve on the committee as the year progresses.

District Awards Chaired by Lt. Governor Carla Pacheco and Lt. Governor Nabiha Qudsi. Lt. Governor Alexandra Jannello and Lt. Governor Elana Chapman. Previously known as the Distinguished Key Clubber Committee, this committee reviews and revises all items necessary in the district’s Booklet of Merits and Distinguished Key Clubber applications. The committee evaluates year-end awards - mainly the Distinguished Key Clubber Award – in collaboration with the conference committee.

District Projects Chaired by Lt. Governor Jessica Harper and Lt. Governor Herman Li. Lt. Governor Michelle Ung, Lt. Governor Josh Hill, and Lt. Governor Shelby Wadsworth. The committee promotes the district’s endorsed charities for the service year through proper communication and resources and is responsible for measuring the progress of all amounts raised for the various district endorsed charities throughout the year. The committee works in collaboration with the district awards committee to reward those clubs that have distinguished themselves in their support of the endorsed charities.

EliMiNaTe Chaired by District Treasurer Annie Porfido Lt. Governor Sean Charles and Lt. Governor Victoria Clabeaux. Created last year, the committee promotes the Eliminate Project to the members of the district through the spread of knowledge, resources, and ideas – raising awareness and financial support for the project. The committee measures the progress of all amounts raised for the project throughout the year.

Governor’s Project Chaired by Lt. Governor Grace Lin. Lt. Governor Emily DiGiovanna, Lt. Governor Shelby Wadsworth, Lt. Governor Arianna Schneider, and Lt. Governor Nabiha Qudsi. The committee promotes the ideals and significance of the Governor’s Project, “Keys to Accessibility” to members across the district through thorough communication, resources, the sharing of ideas, and other means. The committee encourages club members to participate in the service initiative and offers service opportunities to all. The committee measures the progress of service throughout the year.


COMMITTEE DESCRIPTIONS

International Projects and Programs Chaired by Lt. Governor Alexandria Mandriota. Lt. Governor Herman Li and Lt. Governor Elana Chapman.

The committee promotes the Key Club international projects – Children’s Miracle Network, March of Dimes, and UNICEF – and programs – Major Emphasis – to members through resources, communication, and other means. The committee measures the progress of all projects and programs throughout the year.

Kiwanis District Charities Chaired by Lt. Governor Paul DeSantis and Lt. Governor Nicasia Beebe-Wang Lt. Governor Caitlin Roberts and Lt. Governor Michelle Ung. The committee promotes the district’s endorsed Kiwanis charities – Kamp Kiwanis, Kiwanis Pediatric Trauma Center, and Kiwanis Pediatric Lyme Disease Foundation – for the service year through proper communication and resources and is responsible for measuring the progress of all amounts raised for the various district endorsed charities throughout the year.

Kiwanis Family Relations Chaired by Lt. Governor Jason Roman and Lt. Governor Josh Hill. Lt. Governor Sean Charles, Lt. Governor Victoria Clabeaux, and Lt. Governor Helen Wong. The committee promotes growth in Kiwanis family relations in the district through increasing of knowledge of other branches through communication, resources, and other means. The committee measures all progress of collaborated service between the branches throughout the year.

Laws and Regulations Chaired by Executive Assistant Emily Gicewicz. No members on committee. The committee reviews all proposes changes to the district and international bylaws from the members of the district and provides Key Clubbers with knowledge on our structures of Key Club laws and regulations.

New Club Building and Reactivation Chaired by Lt. Governor Stephanie Behrens and Lt. Governor Helen Wong. Lt. Governor Mariah Barranco and Alexandra Jannello. The committee encourages the formation and reactivation of Key Clubs across New York, allowing for the district to grow to schools and communities interested in starting or restarting a Key Club. The committee operates on the premises of providing those that want to serve, an opportunity to do so, working to provide those interested with the proper tools and support. The committee’s work is not limited to the Key Club branch and can reach out to other branches in the Kiwanis family.

Public Relations Chaired by District Secretary Amber Lee Lt. Governor Stephanie Behrens, Lt. Governor Arianna Schneider, and District Webmaster Barry Lee. The committee oversees the communication, output of material, and public image of the New York District, providing members with the knowledge on how to properly represent Key Club in their homes, schools, and communities. The committee sets out to create new resources that can be used by clubs across New York in representation of the district and international levels of the organization.


COMMITTEE EXPECTATIONS

For the committee: - The committee must complete all directives listed in this booklet by the dates given. - The committee must not publish or distribute any material to any member of Key Club International without prior permissions from Governor Daniel Ivan Lin. - The committee must first distribute any produced material through a form of correspondence deemed appropriate by the New York District Key Club. - The committee must contact Governor Daniel Ivan Lin if it encounters any problems with a directive twenty-two (22) days prior to its given deadline. The proposed change or addressed concern may or may not be passed. - The committee should operate as a whole with each member and the chair(s) contributing equally to all projects. For the committee chairs: - The committee chair(s) must correspond with the members of his / her committee a minimum of two (2) times a month. - The committee chair(s) must fairly address the concerns of the members of the committee and must not act without the general approval of his / her committee. - The committee chair(s) must prepare a report on the behalf of his / her committee before each board meeting and make it available to Governor Daniel Ivan Lin and Administrator John D. Goldstein. - The committee chair(s) must communicate with Governor Daniel Ivan Lin and Administrator John D. Goldstein at least two (2) times a month. For the committee members: - The members of the committee should respond to all reasonable requests given by the committee chair(s). - The members of the committee must attend all committee meetings called by the committee chair(s) unless a valid and legitimate has been provided within reasonable time to the committee chair(s). - The members of the committee should actively participate in the committee’s projects.


COMMITTEE DIRECTIVES

Advocacy - Produce and distribute four (4) advocacy letters addressing a cause that has been deemed appropriate by the members of the committee, one (1) by or before each of the following dates: September 22nd, November 3rd, December 29th, and February 16th. - Produce a total of two (2) resources (e.g., video, manual, committee statistics) of an advocacy related topic of the committee’s choice by or before each of the following dates: October 13th and February 2nd. - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th.

Conference - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th. - Complete and distribute the district convention (Leadership Training Conference) website and a promotional piece by or before: January 12th. - Create and organize a method of communication with convention attendees and provide biweekly updates on conference details. - The full set of directives for the conference committee will be finalized by Saturday, August 11th.

District Awards - Submit a rough sketch or proposal to Governor Daniel Ivan Lin and Administrator John D. Goldstein for the Distinguished Key Clubber Application by October 1st, 2012. - Produce and distribute the Distinguished Key Clubber Application by December 31st, 2012. - Produce and distribute the Booklet of Merits by December 31st, 2012. - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th.

District Projects - Produce a total of two (2) resources (e.g., video, manual, committee statistics) of a district projects related topic of the committee’s choice by or before each of the following dates: October 13th and December 1st. - Provide the district with short monthly updates and reminders through an appropriate form of correspondence. - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th.


EliMiNaTe - Produce a total of three (3) resources (e.g., video, manual, etc.) of an Eliminate related topic of the committee’s choice by or before each of the following dates: October 13th, December 29th, and February 2nd. - Provide the district with short monthly updates (on resources, statistics, etc.) and reminders through an appropriate form of correspondence. - Submit a proposal for possible fundraising events that can be held at district convention to Governor Daniel Ivan Lin, Administrator John D. Goldstein, and Conference Chair Tina Lee by January 31st. - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th.

Governor’s Project - Produce a total of two (2) resources (e.g., video, manual, etc.) of an Governor’s Project related topic of the committee’s choice by or before each of the following dates: October 13th and December 29th. - Provide the district with short monthly updates and reminders through an appropriate form of correspondence. - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th.


International Projects and Programs - Produce a total of two (2) resources (e.g., video, manual, etc.) of an Int’l Projects and Programs related topic of the committee’s choice by or before each of the following dates: October 13th and December 29th. - Provide the district with short monthly updates (on resources, statistics, etc.) and reminders through an appropriate form of correspondence. - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th.

Kiwanis District Charities - Produce a total of three (3) resources (e.g., video, manual, etc.) of a Kiwanis District Charities related topic of the committee’s choice by or before each of the following dates: October 13th, December 29th, and February 2nd. - Provide the district with short monthly updates (on resources, statistics, etc.) and reminders through an appropriate form of correspondence. - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th.



Kiwanis Family Relations - Produce a total of two (2) resources (e.g., video, manual, etc.) of an Kiwanis Family Relations related topic of the committee’s choice by or before each of the following dates: October 13th and January 19th. - Provide the district with short monthly reminders through an appropriate form of correspondence. - Create a directory of all the other Kiwanis Family branch clubs by September 1st. - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th.

Laws and Regulations - Produce a total of one (1) resource (e.g., video, manual, etc.) of a Laws and Regulations Relations related topic of the committee’s choice by or before the following dates: October 20th. - Produce a list of possibly needed changes to the district bylaws to Governor Daniel Ivan Lin and Administrator John D. Goldstein by January 1st. - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th.

New Club Building and Reactivation - Produce a total of two (2) resources (e.g., video, manual, etc.) of a New Club Building and Reactivation related topic of the committee’s choice by or before each of the following dates: October 13th and January 19th. - Produce a list of prospective schools and suspended or inactive clubs that you would like to work and communicate with by September 1st. - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th. - The full set of directives for the new club building and reactivation committee will be finalized by Saturday, August 11th.

Public Relations - Produce a total of two (2) resources (e.g., video, manual, etc.) of a Public Relations related topic of the committee’s choice by or before each of the following dates: October 13th and January 19th. - Produce two (2) presentable reports to the district on what your committee has worked on by or before: November 10th and January 26th. - Provide the district with short highlights of Key Club media spotlights if any through an appropriate form of correspondence.


CONTACT INFORMATION

Governor Daniel Ivan Lin

Director of Committees [email protected]

Administrator John Goldstein

Director of Committees [email protected]

Bulletin Editor Holy Cheong

Advocacy Chair [email protected]

Executive Assistant Tina Lee

Conference Chair [email protected]

District Webmaster Barry Lee

Conference Chair [email protected]

Lt. Governor Carla Pacheco

District Awards Chair [email protected]

Lt. Governor Nabiha Qudsi

District Awards Chair [email protected]

Lt. Governor Jessica Harper

District Projects Chair [email protected]

Lt. Governor Herman Li

District Projects Chair [email protected]

District Treasurer Annie Porfido

Eliminate Project Chair [email protected]


CONTACT INFORMATION

Lt. Governor Grace Lin Governor’s Project Chair

[email protected]

Lt. Governor Alex Mandriota

Int’l Projects and Programs Chair [email protected]

Lt. Governor Paul DeSantis Kiwanis District Charities Chair

[email protected]

Lt. Governor Nicasia Beebe-Wang Kiwanis District Charities Chair

[email protected]

Lt. Governor Jason Roman Kiwanis Family Relations Chair [email protected]

Lt. Governor Josh Hill

Kiwanis Family Relations Chair [email protected]

Lt. Governor Emily Gicewicz

Laws and Regulations Chair [email protected]

Lt. Governor Stephanie Behrens New Club Build’g & Reactiv’n Chair

[email protected]

Lt. Governor Helen Wong

New Club Build’g & Reactiv’n Chair [email protected]

District Secretary Amber Lee

Public Relations Chair [email protected]


ADDENDUMS

No addendums to the booklet of committee directives have been created.

2012-2013 Governor Daniel Ivan Lin

www.nydkc.org l www.keyclub.org

3636 WOODVIEW TRACE INDIANAPOLIS, IN 46268 • 317.875.8755 • US AND CANDA: 800-KIWANIS

Documents

2012-2013 Committee Directives