2011-2012 Substitute Teaching Handbook

8/6/2019 2011-2012 Substitute Teaching Handbook

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Handbook forSubstitute Teachers


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To Substitute Teachers

Dear Substitute Teacher:

Thank you so much for joining us in the important work of providing quality educationto the young people of Carrollton-Farmers Branch ISD. So that you may be betterprepared for your teaching experience, we present to you the Substitute Teacher

Handbook. We feel that the information in this Handbook will make your service withus proceed more smoothly. We hope that your service will be satisfying and rewarding;and as a result, the young people with whom you work will derive greater educationbenefits.

By allowing instruction to proceed without interruption due to teacher absences, yourrole is important to fulfilling the district vision of providing an integrated educationalprogram of quality, equity, challenge and innovation to every student. We appreciateyour contributions in service to young people, and we welcome your constructivesuggestions to strengthen our school district. Best wishes for an exciting and rewardingexperience.

Sincerely

Dr. Bobby Burns, Superintendent


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Table of Contents

Cover Page1Letter from Dr. Burns ..2Table of Contents . 3-4

About Carrollton-Farmers Branch I.S.D. 5Preface . 6Administration .7Personnel Office .. 8

General Information 9

Applying to be a Substitute Teacher . 10Knowing Important Phone Numbers for Substitute Teachers .. 10Using the Substitute Management System to Receive Calls .... 11Checking In and Out of Substitute Assignments .. 12Understanding Substitute Teacher Salaries ...13Understanding Substitute Aide Salaries 13Understanding Paycheck Distribution .. 14Understanding Medicare Contributions 14Understanding 457(b) FICA Alternative Plan Contributions ....... 14457(b) Deferred Compensation Plan .14403(b) Tax Sheltered Annuities .15

Understanding Employment After Retirement . 15

General Policies 16Understanding Duty Hours . ..17Understanding Releasing Children . .17Maintaining School Property 17Maintaining Professional Confidence .. .17Maintaining Discipline . 17Understanding Board Policies ..17-18Understanding Policies for Wireless Communications Devices .......18Understanding Policies for Solicitations ...18

Understanding Policies for Criminal History Procedure ..18Understanding the Use of Classroom and Campus Technology ...18

For Substitute Teachers . 19Understanding the Responsibilities of Substitute Teachers .20-22Understanding the Responsibilities of the Regular Classroom Teacher ... 23


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Understanding the Responsibilities of the School Administration 24Understanding Professional Suggestions for Substitute Teachers .. 25Understanding Helpful Classroom Hints for Substitute Teachers .. 26Maintaining Discipline . 27Understanding Points of Information .. 28

Appreciation of Substitute Service 29

Appendix AViolence Intervention Emergency Procedures .... 30-33Sexual Harassment Packet ...... 34-37

Appendix BHow the Administration Reports Substitute Teachers Performance ..38-39

Appendix CForm 1: Classroom Evaluation .... 41

Form 2: Substitute Evaluation Report .. 42

Appendix DUsing the Substitute Management System .. 44-45

Appendix EDirectory of Schools 47-48

Appendix FEmployee Absence/Substitute Pay Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50Change in Personal Information ....... 51

Payroll Reporting Information .. 52Reporting Period Calendar ... 53


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About Carrollton-Farmers Branch

I.S.D.

PrefaceAdministrationPersonnel Office


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Preface

The purpose of this handbook is to help you and Carrollton-Farmers Branch ISDunderstand the requirements, policies, and procedures for substitute teachers.

The Carrollton-Farmers Branch ISD, its Board of Education, and professional staffconsider substitute teaching an important part of our total school program. Substituteteachers help sustain a high standard of teaching in our school system by insuringcontinuous quality instruction for all children and youth. Substitute teachers shouldface challenging situations each day with personal dedication and sincere, conscientiouseffort.

We welcome substitute teachers to our professional family and treat them withconsideration, courtesy, and respect.

Please call upon the administrative staff if you need help or have questions.


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Administration

Superintendent of SchoolsDr. Bobby Burns

Associate Superintendent for Educational

Services

Dr. Sheila Maher

Assistant Superintendent for Support Services

Mr. Mark Hyatt


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Personnel Office

Executive Director of Personnel

Dr. Mary Hopkins

Secretary to Executive Director of PersonnelMs. Susan Stevens

Director of Personnel

Ms. Trini Garza

Secretary Director of Personnel

Ms. Virginia Monreal

Assistant Director of Personnel

Mr. Jason Liewehr

Secretary to Assistant Director of Personnel

Ms. Carole Doty

Substitute Office Secretary

Ms. Dee Canada

Certification Officer

Ms. Paige Acevedo

Applications Secretary

Ms. Ericka Guerrero

Receptionist

Ms. Gail Courson

Personnel Records Secretary

Ms. Rosie Puentes

Personnel Records Secretary

Ms. Pat Workman

Auxiliary Personnel Records SecretaryMs. Cathy Carrasquillo


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General Information

To be a Substitute Teacher

Knowing Important Phone Numbers for Substitute Teachers

Using the Substitute Management System to Receive Calls

Checking In and Out of Substitute Assignments

Understanding Substitute Teacher Salaries

Understanding Substitute Aide Salaries

Understanding Paycheck Distribution

Understanding Medicare Contributions

Understanding 457(b) FICA Alternative Plan Contributions

Understanding Employment After Retirement


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To be a Substitute Teacher

You must apply to be a substitute teacher. Place on file

A Substitute Teacher online application via TEAMS at cfbisd.edu

You must be invited to a Substitute Orientation. Invites go out to those whomeet the Highest Qualifications based on their application.

Once you attend an orientation, you must complete all requirements tohave your name placed in the Substitute Management System.Substitute Teachers must be registered with the SMS.

Turn in all Orientation paperwork including the following to thepersonnel office to complete your Substitute Personnel File.

Official University Transcript showing at least 60 college Hourscompleted.

Tuberculosis Skin Test results not older than 12 months fromfirst day of Orientation unless there has been no break in service.

Copy of Social Security Card

Copy of Drivers License

Keep the Personnel Office informed of any changes in your telephone

number, address, qualifications, or availability.

Knowing Important Phone Numbers for

Substitute Teachers

Substitute Teachers need to know the following phone numbers:

Dee Canada, Substitute Secretary (972) 968-6155

Substitute Management System (SMS) (972) 755-4175


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Using the Substitute Management System to

Receive Calls

The Carrollton-Farmers Branch Independent School District uses the SubstituteManagement System (SMS) which utilizes both the phone and the internet to assignsubstitutes to teacher absences. The SMS is accessed by the public telephone and theinternet, address is https://sems.cfbisd.edu

Using SMS to Accept Regular Assignments

1. Answer your telephone personally to accept your assignment.2. Note your assignmentname of school, subject, name of absent teacher, and job

number.3. SMS makes calls for substitute teachers as shown below:

Day of the Week Time Assignment

Weekdays 4:30 p.m. to 9:30 p.m. Next day

Weekdays 5:30 a.m. to 12:00 p.m* Same day

Weekends and holidays 4:30 p.m. to 9:30 p.m. Next day

*SMS may call up to 12 p.m for an assignment that day.

You may call the SMS or use the internet to review substitute jobs at any time. SMS isavailable 24 hours a day.

Note: If you must be late for an assignment, call the campus and inform the substitutedesignee about the circumstances.

Using SMS to Notify Schools You Are

Unavailable for a Single Assignment

To notify SMS you are unavailable for a single assignment,

1. Call the SMS or go to the website as soon as possible to dispatch another substitute.2. Notify the Substitute Office so we may contact the school about the opening.3. Cancel the assignment before the computer call-out times end to allow time to fillthe position.*


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*If less than one (1) hour remains prior to the designated start time for the assignment,you must call the campus and/or Substitute Help Desk because the SMS wont let youcancel online.

Using SMS to Notify Schools When You Are

Unavailable for a Period of Time

To notify SMS you are unavailable for a period of time,

1. Call the System or go to the website immediately to modify the dates you are unableto work so you will not receive calls.

Using SMS to Accept Late Assignments

Late requests for substitute services are something a principal cannot control.

Principals will call the SMS or go to the website immediately when they know theyneed a substitute. Principals may call the SMS or go to the website after classes havestarted for the day. The system will call or show openings online until 11:30 a.m. theday of the absence.

If you receive a call after school has started,

1. Accept the job.2. Contact the school to indicate the time you will arrive.

Checking In and Out of Substitute AssignmentsTo check in for an assignment,

Report immediately to the main office for specific instructions or requests.

To check out of an assignment,

Check with the campus administrator or the substitute designee at the close of the dayto sign any appropriate paperwork.

Note: SMS dispatches you for a specific job. SMS automatically releases you and putsyour name back into the active substitute file at the end of each job. If a school needsyou for an additional, partial, and/or full day(s), the campus administrator or thesubstitute designee must contact the SMS to request you and provide you with the jobnumber.


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Understanding Substitute Teacher Salaries

The daily rate of pay is $70 per day for the first 25 cumulative days worked. Afull day is considered to be four or more hours. If less than four hours are

worked, the sub will be paid for a half day. The daily rate will be $100 per day for all Teacher Positions beginning with the

26th cumulative day and will stay at that rate for the remainder of 2011-2012.

Recently (Since 2006) former certified CFB teachers will receive $100 per daybeginning with the first day of employment as a substitute.

Substitutes are eligible for $100 a day if they attend an eight hour substituteteacher training class offered by Region 10 Education Service Center. Cost forthis training is $75 to be paid by the substitute. Once the substitute submits acertificate of completion to the substitute office, the rate of pay starts at $100 aday and will remain at that rate for the duration of the school year.

o This pay rate will last for two years at which time, the substitute will be

required to take a refresher course in order to continue the rate of $100per day. Additional information regarding substitute training offered byRegion 10 is available through the district substitute office.

For Long-Term classroom teacher assignments:A long-term assignment shall be defined as an assignment that will last a minimum of16 consecutive days or more. The rate of pay will begin at $70 per day and will changeto $100/day on the 16

thday of the same assignment. If the substitute holds a current

Texas teaching certificate in the field they have been assigned in a long-term position,the rate of pay will begin at $100 per day.

Note: Every effort is made to place a substitute who is certified in the subject area in along-term teaching assignment. Campus Administration has final say regarding Long-Term Assignments.

Once the long-term assignment has concluded, the rate of pay will stay at $100 per dayfor the remainder of the 2011-2012 school year regardless of whether 25 cumulativedays have been met.

Understanding Substitute Aide Salaries

Only certain classroom aide positions are approved to get a substitute when the regularaide is absent. The daily rate of pay for a substitute classroom aide is $70 per day.The rate of pay remains $70 regardless of the number of days worked in an aideposition.


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Understanding Paycheck Distribution

Your paycheck will be mailed monthly to your home address on the day prior to pay

day. You may not pick up your check in the district on pay day. Substitutes have theoption of selecting direct deposit. Details in regard to automatic deposit will be givenat substitute orientations or by contacting the substitute office.If Direct Deposit is selected, the substitutes check stub will be available through theTEAMS Employee self serve at

https://cfb.teams.region10.org/servicecenter/EntryPointSignOnAction.do

Information on how to retrieve this information will be provided by the substitute officeonce the I.D. Badge is made.

Note: Notify Dee Canada (972) 968-6155 should you have changes in your address.

Understanding Medicare Contributions

Beginning on April 1, 1986, all new employees of the Carrollton-Farmers BranchIndependent School district are required by law to contribute 1.45% of their grosssalary to Medicare. The district makes a matching 1.45% contribution for each eligibleemployee. This deduction will provide Medicare benefits for the employee uponreaching age 65. Note: This is not a deduction for Social Security benefits.

Understanding 457(b) Alternative PlanContributions

Effective August 1, 2004, all Carrollton-Farmers Branch ISD employees not eligible toparticipate in TRS will participate in the 457(b) FICA Alternative Plan and Trust in lieuof Social Security. The ESC Region 10 457(b) FICA Alternative Plan satisfies federalrequirements and provides substantial cost savings compared to Social Security. Note:The District does not deduct Social Security contributions for eligible members ofTeacher Retirement System. Substitute teachers retired from the Teacher RetirementSystem of Texas are not eligible to contribute to Social Security.

457(b) Deferred Compensation Plan

A 457(b) deferred compensation plan through ESC Region 10 457 Cooperative andMaster Plan is available for all employees. Like the 403(b) plan, participatingemployees sign a salary reduction agreement giving the District the authority to makethe pre-tax salary reduction. Funds deducted through the 457(b) plan are overseen by


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the Region 10 Investment Advisory Committee. Go to www.region10rams.org toobtain information about the plan. Plan password is carro457.

Please contact the Benefits Office at (972) 968-6120 for information or JEM, the thirdparty administrator at 800-943-9179.

403(b) Tax Sheltered AnnuitiesA 403(b) plan is available for District employees. Employee contributions are madewith pre-tax dollars in an investment account of your choice from a certified listthrough Teacher Retirement System (TRS). A listing of eligible companies can befound on the TRS website at www.trs.state.tx.us.

New federal regulations were effective 9-25-07 regarding transfers of 403(b) fundsbetween investment vendors. Please contact the Benefits Office at 972-968-6119 if youhave questions.

Understanding Employment After Retirement

If you have retired from teaching under the Teacher Retirement System (TRS), youmust notify Dee Canada when you are hired as a substitute teacher. TRS retirees maywork as substitutes at no more than the daily substitute pay rate for an unlimitednumber of days during a school year. Payroll will be notified of the TRS retirees sothat the days worked can be reported to TRS.


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General Policies

Understanding Duty Hours

Understanding Releasing Children

Maintaining School Property

Maintaining Professional Confidence

Maintaining Discipline

Understanding Board Policies

Understanding Policies for Wireless Communication Devices

Understanding Policies for Solicitations

Understanding Criminal History Procedure

Understanding the Use of Classroom and Campus Technology


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Understanding Duty Hours

Substitutes work for four hours (half day) or eight hours (full day) as requested andperform the classroom duties of the regular teacher.

Report to the main office at the beginning of the day for specific instructions orrequests, and report to the office again at the end of the day to sign the payroll sheet.Note: Campuses may ask you to cover additional classes during your planning periodwhen you substitute teach.

Understanding Releasing Children

Direct any outsider to the principals office.

Important!!! Never release children from the classroom without official notice andapproval from the building principal or the school office.

Maintaining School Property

Substitute teachers, like regular classroom teachers, are legally and morally chargedwith maintaining school property, as well as the welfare of the children.

Maintaining Professional Confidence

Keep confidential any information about the school (pupils, teachers, parents,principals, and other employees) which might be conveyed while substituting.


Maintain effective order and control at all times. Refer any unusual disciplinaryproblems to the building principal or other designated administrators.Important!!! Never administer corporal punishment.

Understanding Board Policies

The Carrollton-Farmers Branch Independent School District prohibits sexualharassment by employees. For complete information, see Board Policy DHC (local)which is available in the Personnel Office, the Substitute Office, and/or from anybuilding principal or supervisor.

The Carrollton-Farmers Branch Independent School District provides that employeesmay initiate complaints through a formal grievance procedure. See Board Policies


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DGBA (local) which are available in the Personnel Office and/or from any buildingprincipal or supervisor.

Understanding Policies for Wireless

Communications Devices and Electronic Media

Limit your use of wireless communication devices (including pagers and cellularphones) to non-teaching time. The district highly discourages substitutes bringingpersonal laptops with them on the day of assignment. The district is not responsiblefor loss or damage of personal equipment.

l If use of electronic media interferes with your duties as an employee, you aresubject to dismissal.

l Electronic media includes all forms of social media, such as Text Messaging,IM, e-mail, blogs, chat rooms

Understanding Policies for Solicitations

It is not appropriate for substitutes to sell products to students or teachers.

Understanding Policies for Criminal History

Procedure

All Substitutes will be required to obtain a Fingerprint Background Check prior tobeginning their substitute employment.

Once your fingerprints have been submitted, the District will subscribe to yourfingerprint record and will receive updates as your criminal history changes.

Understanding the Use of Classroom and

Campus Technology

Substitutes do not have CFB Technology access capabilities unless approved by thecampus administration.


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For Substitute Teachers

Understanding the Responsibilities of Substitute Teachers

Understanding the Responsibilities of the Regular Classroom Teacher

Understanding the Responsibilities of the School Administration

Understanding Professional Suggestions for Substitute Teachers

Understanding Hints for Substitute Teachers


Understanding Points of Information

Appreciation of Substitute Service


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Understanding the Responsibilities of Substitute

Teachers

Be aware of your responsibilities when you arrive for your assignment, when youare in your classroom, and when you leave for the day.

When you arrive for your assignment

1. Report to the substitute designee or campus administrator promptly to sign in.Substitutes are expected to report and leave at the same time as the regular

classroom teachers as shown in the following table:

School Schedules

School Level Teachers/Substitutes Hours School Hours

High School 8:00 a.m. 4:00 p.m. 8:20 a.m. 3:35 p.m.

Middle School 8:30 a.m. 4:30 p.m. 9:00 a.m. 4:15 p.m.

Elementary School 7:15 a.m. 3:15 p.m. 7:40 a.m. 2:55 p.m.

2. Inquire about special directions and activities planned for the day, as well as aboutthe regular classroom teachers special duties for the day upon checking in.

3. Introduce yourself to the classroom teachers whose classrooms are next door and/oracross the hall.

4. Acquaint yourself with fire and safety drill regulations and assigned exits. Eachschool has a specific campus crisis plan. Ask an administrator to see a copy.


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When You Are In Your Classroom

1. Review the classroom teachers daily schedule, plan book, seating charts, recordbooks, textbooks, and other needed materials.

2. Check attendance in elementary schools every morning, and check the

attendance in the middle and high schools according to each schools policy.

3. Follow the program of the regular classroom teacher as much as possible.

4. Avoid changing the seating plan or any furniture arrangement except fortemporary groupings of pupils for instruction or committee work.

5. Maintain high standards of ethics by avoiding comparisons of teacher-pupillearning situations.

6. Maintain classroom order; refer any unusual incidents to the building principal

or other designated administrators. Important!!! Never administer corporalpunishment.

7. Supervise halls and corridors at bell time; report all accidents immediately tothe principal and nurse.

8. Grade written work, if requested, that you have assigned before leaving thebuilding.


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When You Leave For The Day

1. Be sure to leave your teacher an outline of what material was covered and anynecessary behavior issues. (See Appendix C for recommended form).

2. Replace all materials and equipment you used.

3. Report to the substitute designee to determine if you are needed the next day tosubstitute.

4. Sign the payroll form and any additional paperwork requested by the campus.Note: Report any problems at that time.

Note: Substitute teachers remain at school for the entire day and follow the sameschedule as the regular teacher. Schools provide all of the forms you need tocomplete each day when you substitute teach.


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Understanding the Responsibilities of the

Regular Classroom Teacher

When you substitute teach, the regular classroom teacher will

1. Leave the following materials:

Syllabus with daily plans made out in sufficient detail

Weekly time schedule of classes

List of pupils names and seating charts

List of pupils in various reading groups

List of supervisory responsibilities such as days on duty at recess and bus duty

Fire drill and other emergency procedures

Important or helpful information about any child (Physical disabilities, specialneeds, etc.)

2. Leave copies of textbooks, manuals, and workbooks currently being used.

3. Leave a copy of the Classroom Evaluation form to be completed by thesubstitute.

4. File the report with the campus administrator when you return to yourclassroom. This report helps evaluate the substitute teacher.

5. Review the substitute teachers Classroom Evaluation. The campusadministrator may review the report if he/she desires.


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Understanding the Responsibilities of the

Administration

When you substitute teach, the school administration will:

1. Provide the schedule of the school day and any special activities that may beplanned

2. Provide an escort to your classroom on the first day of an assignment

3. Provide building information regarding lunchroom, restroom, emergency exits,and other building information

4. Locate keys, textbooks, grade books, and folders containing the information youneed

5. Introduce you to a classroom teacher who can help when necessary

6. Explain how to ask for help with discipline when necessary, and with orderingsupplies and obtaining assistance for special needs

7. Create cooperation for you among students

8. Visit your classroom at regular intervals to show support

9. Evaluate your performance


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Understanding Professional Suggestions for

Substitute Teachers

At school

Support school policies.

Avoid making comparisons of various schools or school personnel.

Respect the confidential information contained in school records and theconfidence of fellow teachers.

Report any serious situations or problems to the campus administrator.

Do your best at all times on all assignments.

Outside school

Take pride in the Carrollton-Farmers Branch Independent SchoolDistrict.

Respond to calls for substitute teaching.

Keep up with the progress and changes in teaching methods andcurriculum.

Maintain personal and professional standards.


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Understanding Helpful Classroom Hints for

Substitute Teachers

Be

PromptProfessionalPleasantPatientFirmFairEnthusiastic

Do

Respect each childTalk with students not at them

Have a sense of humorShow self-confidenceMaintain dignity

Make directions clear and conciseAdjust to different classroom proceduresFollow normal classroom procedures

Ask for help when you need it

Avoid

Making threatsLeaving students unsupervised


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Substitute teachers must

Maintain effective order and control

Correct students for misconduct in building or on the school grounds

Maintain proper building procedures and rules of conduct

Substitute teachers should

Show their pupils dignity, courtesy, and congeniality

Try to solve discipline problems before they refer them to the principal

Refer behavior that warrants excluding a pupil from the classroom to the principalor his designee

Control students physical behavior in the classroom and limit your physical forceto prevent injury to yourself, another person, or property

Important!!! Never administer corporal punishment.

If you need help with classroom discipline, contact campus administration.


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Understanding Points of Information

Recording your Assignments

Keep an accurate record of the days you work so that this information will beavailable to correct any errors that may occur concerning your paycheck.

Applying for Contract Teaching

If you want to apply for a teaching position,

1. Complete an online application at www.cfbisd.edu2. Keep your application updated by accessing it through the district website.3. Contact the Applications Office at (972) 968-6161 if you have any questions

Understanding Teacher RetirementMembership eligibility employment for one-half or more of the standard workload andat a comparable rate of compensation is eligible for membership.

Persons who substitute with a valid certificate at least 90 days in a school year maypurchase one year of creditable service with TRS at the end of the school year.

Contact the Payroll department at (972) 968-6113 if you worked at least 90 days andare interested in obtaining TRS credit.

Leaving the Substitute Teaching Program

If at any time during the school year, you are no longer able to continue substituteteaching for the Carrollton-Farmers Branch ISD,

1. Notify the substitute office.2. Return you District picture ID to the substitute office when you resign.


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Appreciation of Substitute Service

Your Challenge

A substitute teacher has one of the most challenging assignments in the school system.It is the responsibility of all school personnel to establish and maintain a favorable andrespectful attitude concerning the substitute and his/her work. Pupils must appreciatethe need and the importance of the work of the substitute teacher and be urged to treathim/her in a courteous, kind, and friendly manner. The Carrollton-Farmers Branch ISDmust maintain the high status that rightly belongs to the substitute teacher.

Your Commitment

By your request for an assignment as a substitute teacher, you accept a commitment toteach when you are called.

Our Thanks

We hope that the suggestions and ideas presented in this handbook will make you amore efficient substitute teacher. We also hope that you will realize that you are anintegral part of our educational program. We appreciate your participation in thesubstitute teaching program.


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Appendix A

Violence Intervention Information

Sexual Harassment Information


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firearms, and other means ofdestruction

Depiction of violent themes instories or pictures

Imminent Warning Signs

All Early and Intermediate Warning Signsare present

The student has made verbal threatsThe threats identify specific details of a

potential act of violenceThe student has the means readily

available to carry out the threatThe student has recently been reprimanded,

ridiculed, or humiliated

Help Stop School Violence

1. Help student, faculty, and staff to promote a sense of community in the schooland with the larger community through involvement in a wide range ofprograms and activities.

2. Help to strengthen links between school services and the network of communityservices that can help students and families facing problems.

3. Join with law enforcement in creating and sustaining safe corridors for studenttraveling to and from school. Help with efforts to identify and eliminateneighborhood trouble spots.

4. Help students through such opportunities as job skill development andinternships.

5. Encourage other employees to work with students in skills training, youth groupleadership, mentoring, coaching, and similar one-to-one and small groupactivities.

6. Attend anger management, stress relief, and conflict resolution training foremployees. Help build an anti-violence climate wherever you are.

7. Listen and talk with children in the schools regularly.

8. Encourage employee involvement in sponsoring or coaching students in schooland after-school activities.

9. Act as a role model. Settle your own conflicts peaceably and manage angerwithout violence.


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10.Report crimes or suspicious activities to school administrators or policeimmediately. Encourage others to do the same.

11.Be involved in establishing business policies that explicitly reject violentbehavior by employees or others on the premises.

12.Help children learn to examine and find solutions to problems.

To Make a Referral:

Complete the Violence Intervention Form and immediately deliver it to your campusadministrator.

Information Resources

C-FB ISD Safety Committee 972-968-6187C-FB ISD Security Department 972-968-6428C-FB ISD Student Assistance Program 972-968-6540

The Family Place (Family Violence) 972-243-1611

Curriculum

Media Library at the Student Assistance Program Office (located in the CLC building)972-968-6540Anti-bullying, violence prevention, and drug/alcohol prevention curriculum/videotapes/programs

Violence Intervention/Prevention Websites

http://www.safeyouth.org/home.htmhttp://ericcass.uncg.edu/virtuallib/violence/violencebook.htmlhttp://www.edc.org/HHD/csn/http://www.mentalhealth.org/schoolviolence/


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Sexual

Harassment


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An Overview for All

School District

Employees

Refer to Board Policies DIA and FFH located at www.cfbportal.org and click on PolicyOnline.Sexual harassment is a form of discrimination and is strictly prohibited by theCarrollton-Farmers Branch Independent School District Board Policies. The EEOC,charged by law to investigate sexual harassment claims brought to its attention, definessexual harassment as verbal or physical conduct that denigrates or shows hostility oraversion toward an employee because of his or her gender and that:

1. Has the purpose or effect of creating an intimidating, hostile, or offensiveworking environment; or

2. Has the purpose or effect of unreasonably interfering with an individuals work

performance; or3. Otherwise adversely affects an individuals employment opportunities.

Harassing conduct includes (1) epithets, slurs, negative stereotyping, or threatening,intimidating, or hostile acts that relate to gender and (2) written or graphic material thatdenigrates or shows hostility or aversion toward an individual or group because ofgender and that is placed on walls, bulletin boards, or elsewhere on District premises, oris circulated in the workplace.

Employees shall not engage in conduct constituting sexual harassment. Districtofficials or designated agents shall investigate all allegations of sexual harassment and

officials shall take prompt and appropriate disciplinary action against employees foundto engage in conduct constituting sexual harassment.

An employee/student who believes he or she has been or is being subjected to any formof sexual harassment shall bring the matter to the attention of the principal, immediatesupervisor, or Assistant Superintendent for Administration and Personnel, inaccordance with the procedures in the Districts employee complaints policy DHC andFNCJ. However, no procedure or step in that policy shall have the effect of requiring


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the employee alleging harassment to present the matter to a person who is the subject ofthe complaint. Refer to Board Policy DHC (Legal) and FNCJ (Local) located atwww.cfbportal.org and click on Policy Online.

All District personnel shall recognize and respect the rights of students, as establishedby local, state, and federal law. District employees shall not engage in sexualharassment of students. Sexual harassment includes such activities as engaging in

sexually oriented conversations, telephoning students at home or elsewhere to solicitunwelcome social relationships, physical contact that would reasonably be construed assexual in nature and threatening or enticing students to engage in sexual behavior inexchange for grades or other school-related benefit.

Sexual harassment of students by employees is always a violation of law and the factthat a student sought the conduct is of no merit. In considering allegations that anemployee has sexually harassed a student, there is a presumption that the conduct isunwelcome.

Dr. Mary Hopkins, Executive Director of Personnel, must be notified immediatelywhenever employee-to-student relationships are involved in the allegations. Centraladministration will review the information relating to the alleged conduct and report tothe appropriate police department or ask the administrator to conduct an investigation.

The building principal must be notified immediately whenever employee-to-employeeallegations occur. The principal will contact Dr. Mary Hopkins who will review theinformation and report to the appropriate police department or ask the administrator toconduct an investigation.

Conducting an Investigation

The initial charge should be placed in writing and signed by the charging party. Thegoal is to get a statement with all of the pertinent information relating to the allegedconduct. The statement should include time, date, location, names of witnesses andactual words and/or actions. It is important to obtain written permission from thecharging party to use the written statement. The charging party should not discuss theallegations with other employees/students. Accurate documentation is imperative.Each step of the investigation should be documented including time, date, and place.

Sexual harassment issues should receive special attention in employee orientation and

training. Employees must learn to avoid even the appearance of impropriety.Employees are cautioned against behavior that might be misconstrued and must avoiduncomfortable situations with students/employees.

In order for any action to be considered sexual harassment, it must be unwelcome.Whenever possible, the employee must let the person know that the comments oractions are unwelcome.


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Immediately inform your supervisor if you are having a problem with astudent/employee or think he or she might be misinterpreting your actions.

Avoid all unnecessary physical contact with students/employees.

Avoid being alone with individual students/employees, especially behind closeddoors.

Do not socialize with students.

Avoid engaging in flirtatious or suggestive conduct.

Do not joke in a sexual manner.

Do not write personal notes to students/employees.

Do not give gifts or money to individual students/employees.

Stop whatever you are doing if you sense discomfort from a student/employee.

Dress appropriately for the school environment.

Conduct yourself in a business-like manner.

Inform the alleged harasser that the conduct is unwelcome.


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Appendix B

How the Administrator Reports

Substitute Teachers Performance


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Understanding How the

Administration Reports Substitute

Teachers Performance

Reporting Exceptional Performance

When a principal recognizes a substitutes exceptional performance, the principal may1. Complete a Substitute Teacher Evaluation Report (See Appendix C).2. Forward a copy to the substitute teacher and the Substitute Office.

Reporting Poor Performance

Principals may report poor performance and choose which substitutes teach at their

schools.

Understanding the Responsibilities of Principals

To report poor performance and request that a substitute not teach at their schools,principals must:

1. Call Dee Canada in the Substitute Office with all of his/her concerns.2. Follow up the verbal request by completing a Substitute Teacher Evaluation

Report (See Appendix C) and discuss the concerns with the substitute.

Note: If the Substitute Office does not receive a Substitute Teacher Evaluation Report

within ten (10) calendar days from the date the principal called Dee Canada, thesubstitute teacher may teach any assignment. The Substitute Office must review theSubstitute Teacher Evaluation Report with the substitute teacher to place the report inthe substitute teachers record.

Understanding the Responsibilities of the Substitute Office

The Substitute Office1. Contacts a substitute teacher for a conference after it receives two or more

unfavorable reports on a particular substitute.2. Places the substitute teacher on probation for the remainder of the school year.

3. Removes the substitute teacher from the substitute teachers lists if it receivesanother unfavorable report during the probationary period.

Note: The school district may remove substitute teachers from the substituteteachers list anytime a substitute teacher fails to meet the expectations of the districtor of an individual school.


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Appendix C

Form 1: Classroom Evaluation

Form 2: Substitute Teacher EvaluationForm


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CLASSROOM EVALUATIONTO BE COMPLETED BY SUBSTITUTE

Campus ______________________________________________________________

Teachers Name _______________________________________________________

Please complete this form and return to the secretary at the end of the day. It will begiven to the classroom teacher for him/her to complete a substitute evaluation.

1. Were the lesson plans used? If lesson plans were not provided, how did youmake the class period productive?

____________________________________________________________________

2. Were the teachers lesson plans clear?

____________________________________________________________________

3. Were the designated lesson plans and assignments completed? If not, why not?Was the completed work graded on your planning period, if applicable?

______________________________________________________________________________________________________________________________________

4. Did specific problems arise with any particular students? Specify the studentswith a brief description of the problem.

____________________________________________________________________

5. List the students that were helpful to you during a given class period or throughthe course of the day.

______________________________________________________________________________________________________________________________________

6. Did you check in and out with the substitute designee or administrator in theoffice?

7. Additional information for the classroom teacher.

Signature of Substitute ___________________________________________________


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SUBSTITUTE TEACHER EVALUATION

REPORT

To be completed by the campus administrator

Carrollton-Farmers Branch Independent School District

Dates of Service: ________________________________________________________

Substitute for: __________________________________________________________

Instructions: This evaluation form is to be used by the campus administrators for thefollowing purposes: (1) commending a substitute teacher for his/her performance, or (2)bringing to the attention of the substitute teacher and the Personnel Departmentunsatisfactory performance or behavior.

Comments:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

_____ We are requesting that this substitute be removed from our campus regarding theabove situation.

_____ We will continue to use this substitute on our campus; however, the substitute isaware that he/she will be on a probationary status.

_____ We have met with the substitute regarding the above situation. We want tocontinue to use this substitute.

The substitute teachers signature does not necessarily imply agreement with theappraisal, but simply indicates that the substitute teacher has read the report and hasbeen given the opportunity to review it.

Date: ______________________ Principal: __________________________________

Date: ______________________ Substitute: _________________________________


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Appendix D

Using the Substitute Management

System


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Carrollton-Farmers Branch ISD

Substitute Management Systems

The Carrollton-Farmers Branch Independent School District uses the SubstituteManagement System (SMS) which utilizes both the phone and the internet to assignsubstitutes to teacher absences. The SMS is accessed by the public telephone and theinternet, address is https://carrolltonfarmers.eschoolsolutions.com

SMS offers broader opportunities for substitutes while still allowing each school tomake it own choices regarding the selection of substitutes. This new system allows youto:

Specify only the schools in which you wish to work or specify schools in whichyou prefer not to work;

Request jobs for only particular days of the week;

List the subjects you are qualified to teach and other subjects you would like toteach;

Call in any or log on anytime to check on available jobs so you can plan ahead;and/or

Notify the System not to call you during a calling period or for a certain periodof time.

This is how the SMS works:

1. A principal or principals designee calls the SMS via the public telephone

system, or they can enter the job over the internet..2. An absence is reported and receives a job number.3. The SMS searches its listings and finds the appropriate substitute for this job.4. In the morning or evening call-out period, SMS places a call to the substitute.5. The substitute enters an Access ID and their PIN over the phone or on the

internet website, and a narrator reads the absence detail information.6. The substitute accepts or declines the job. (If the job is accepted, the substitute

gets the job number to use when reporting to the school.)

The Carrollton-Farmers Branch Independent School District is able to provideconsistent quality education to our students because of dedicated professionals such asyou. Please carefully follow the instructions on the use of the SMS as you access thesystem.


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Instructions for Substitutes

This computerized System will assist you in receiving assignments for absences (jobs)in locations where you wish to work. This booklet helps you:

Change your telephone number

Call in for jobs you may want

Review or cancel previously accepted absence jobs

Accept jobs when the System calls you

Register to use the System

You can do all of this by using the keypad of a touch-tone telephone.

System Phone (972) 755-4175

Website https//carrolltonfarmers.eschoolsolutions.com

Help Desk (972) 968-6155

You MUST wait for the JOB NUMBER!

You MUST hear the Narrator say, Job Number ****** has been assigned to you,or you DO NOT have the job and the System will offer it to another substitute. Thesubstitute who has been assigned the job number by the System is the substitute whowill be paid for the job.

Remember: NO JOB NUMBER, NO JOB, NO PAY!!


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Appendix E

Directory of Schools


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SCHOOL DIRECTORY

HIGH SCHOOLSCreekview Newman Smith R.L. TurnerJoe LaPuma, Principal Joe Pouncy, Principal Georgeanne Warnock, Principall3201 Old Denton Road 2335 North Josey Lane 1600 Josey LaneCarrollton, Texas 75007 Carrollton, Texas 75006 Carrollton, Texas 75006972-968-44800 972-968-5800 972-968-5400

Ranchview Mary Grimes Education Center Early College High School

David Hicks, Principal Bob Tipton, Principal Rosie Oliveira, Principal

8401 Valley Ranch Parkway East 1745 Hutton 3939 Valley View LaneIrving, Texas 75063 Carrollton, Texas 75006 Farmers Branch, Texas 75234972-968-5000 972-968-5600 972-968-6200

MIDDLE SCHOOLS

Charles M. Blalack Barbara Bush Vivian FieldDr. Les Black, Principal Matt Warnock, Principal Daniel Ford, Principal

1706 Peters Colony 2200 Kinwest 13551 Dennis RoadCarrollton, Texas 75007 Irving,, Texas 75063 Farmers Branch, Texas 75234972-968-3500 972-968-3700 972-968-3900

Dan F. Long DeWitt Perry Ted PolkJoe Copeland, Principal , Principal Michelle Bailey, Principal2525 Frankford at Appleridge 1709 Beltline Road 2001 Kelly BoulevardDallas, Texas 75287 Carrollton, Texas 75006 Carrollton, Texas 75006972-968-4100 972-968-4400 972-968-4600

ELEMENTARY SCHOOLS

Dave Blair L.F. Blanton CarrolltonLori Parker, Principal Patty Fair, Principal Phil Jackson, Principal14055 HeartsideFarmers Branch, Texas 75234

2525 Scott Mill RoadCarrollton, Texas 75006

1805 Pearl StreetCarrollton, Texas

972 968-1000 972-968-1100 972-968-1200

Central Country Place Dale B. DavisBecky Taylor, Principal1600 South Perry

Kathy Ferris, Principal2115 Raintree

Lisa Williams, Principal3205 Dorchester

Carrollton, Texas 75006 Carrollton, Texas 75006 Carrollton, Texas 75007972-968-1300 972-968-1400 972-968-1500


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Farmers Branch Freeman FurneauxSusan Lightsey, Principal Walter Peterson, Principal Jim Cunningham, Principal

13521 Tom Field Road 8757 Valley Ranch Parkway 3210 Furneaux RoadFarmers Branch, Texas 75234 Irving, Texas 75063 Carrollton, Texas 75006

972-968-1600 972-968-1700 972-968-1800

Good E.L. Kent Tom Landry

Penny Coney, Principal Debbie Williams, Principal Lance Hamlin, Principal1012 Study Lane 1800 West Rosemeade Parkwa 265 Red River Trail

Carrollton, Texas 75006 Carrollton, Texas 75007 Irving, Texas 75063972-968-1900 972-968-2000 972-968-2100

Las Colinas LaVillita McCoyAbby McCone, Principal Dreama Mayfield, Principal Dawn Rink, Principal

2200 Kinwest Parkway 1601 Camino Lago Way 2425 McCoy RoadIrving, Texas 75063 Irving, Texas 75039 Carrollton, Texas 75006

972-968-2200 972-968-6900 972-968-2300Charlie McKamy Neil Ray McLaughlin Primary Kathy McWhorter

Bridget OConner, Principal Tracy Smith, Principal Benita Gordon, Principal

3443 Briar Grove 1500 Webb Chapel Road 3678 TimberglenDallas, Texas 75287 Carrollton, Texas 75006 Dallas, Texas 75287972-968-2400 972-968-2500 972-968-2600

Annie Rainwater Riverchase Rosemeade

Charlotte Sasser, Principal , Principal M. Amy Miller, Principal1408 East Frankford 272 South MacArthur 3550 KimberlyCarrollton, Texas 75007 Coppell, Texas 75019 Carrollton, Texas 75007

972-968-2800 972-968-2900 972-968-3000

Donald H. Sheffield Primary Donald H. Sheffield Int. Janie Stark

Kathy Grieb, Principal Amy S Miller, Principal Jody Williams, Principal1408 East Frankford 18110 Kelly Boulevard 12400 Josey Lane

Dallas, Texas 75287 Dallas, Texas 75287 Farmers Branch, Texas 75234972-968-3100 972-968-3200 972-968-3300

Nancy H. Strickland Int. June R. Thompson Kelly Pre-K CenterTracy Smith, Principal Angie Doak, Principal Janet Restivo, Principal

3030 Fyke 2915 Scott Mill Road 2325 Heads LaneFarmers Branch, TX 75234 Carrollton, Texas 75007 Carrollton, TX 75006

972-968-5700 972-968-3400 Phone: 972-968-6000


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Appendix F

Absence From Duty Form

Change in Personal Information

Payroll Reporting Information

Reporting Period Calendar


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EMPLOYEE ABSENCE INFORMATION AND

SUBSTITUTE PAY INFORMATION

This form must be completed for the current day only by the substitute working for anabsent teacher, nurse or librarian in order to be paid. Do not enter a date range formultiple days. This form is necessary for use by the campus secretary to enter theabsence and substitute information into the Kronos system on a daily basis.

Substitute must complete:

Campus _____________________________________ Job # _____________________

Date of Absence ______________________________ Half Day _____ Full Day _____

Substitute ___________________________________Last 4 digits of SSN __________

Substitute Signature _____________________________________________________

Campus secretary must complete:

Absent Employee _____________________________ SSN ______________________

Reason for Absence & Code _______________________________________________

Entered on Kronos (Date) _______________________ (Initials) __________________


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CARROLLTON FARMERS BRANCH

INDEPENDENT SCHOOL DISTRICT

_____ Check here if this form is being used to report a change in your name.

_________________________________________________________________Former name as it appeared on district records

_________________________________________________________________New name as it is to appear on district records

Note: Name changes can not be made until the change has been reported to theTeacher Retirement System of Texas. Contact the Payroll Office for TRS formTRSII to effect this change.*

_____ Check here if this form is being used to report a change of address or change oftelephone number.

_________________________________________________________________Street Address

_________________________________________________________________City, State, Zip Code

_________________________________________________________________New Telephone Number (area code number)

_____ Check here if this form is being used to report a change in marital status.

New Marital Status: _____ Single _____ Married

Note: Changes in marital status generally necessitate a change in federalwithholding. Contact the Payroll Office for IRS form W4 to effect this change.*

_____ Check here if this form is being used to request a change in insurance coverage.

_____ Medical Insurance _____ Dental Insurance _____ HMO Coverage

Note: Changes in insurance coverage are subject to the limitations set out in thecarriers contract. Contact the Insurance Clerk in the Payroll Office for

additional information.*

Submitted by _____________________________________ SS# __________________

School __________________________________________ Date _________________

*THE EMPLOYEE MUST GO TO THE PAYROLL OFFICE TO COMPLETE

THE NECESSARY PAPERWORK TO EFFECT THESE CHANGES.


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CFBISD 2011-2012

REPORTING DATES

ABSENCE FROM DUTY REPORTS

AND PARAPROFESSIONAL TIME SHEETS

It is the responsibility of the principal/campus secretary to keep track of the employeesleave balances, and advise them when to complete the Long Term Absence Requestand Certification of Health Care Provider Forms. Please be sure to send a copy of allLTAR and CHCP Forms to the Payroll Department as the employees submit them.Remember to obtain the principal/supervisor signature before sending the copy toPayroll.

Payroll Reporting Information

Paychecks and Statements of Earnings for monthly paid employees are distributed onthe twentieth of the month, or the closest working day to the 20th. If the 20th falls on aSaturday, checks will be distributed on Friday. If the 20th falls on Sunday, checks willbe distributed on Monday. Please refer to the attached calendar for any exceptions dueto holidays.

Full-time employees (200 or less days) receive their first paycheck for the new schoolyear in September. Board approved raises are effective on the September paycheck.

Full-time employees (201 219 days) receive their first paycheck in August. Boardapproved raises are reflected on the September paycheck retroactive to August.

Full-time employees (220 or more days) receive their first paycheck in July. Boardapproved raises are reflected on the September paycheck retroactive to July.

Substitute teachers will receive the first paycheck for 2011-2012 on September 20,2008.

NOTE: Summer School pay will be paid in July and August.


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Reporting Period Calendar2011-2012

Reporting

Period

Date Due

In

Payroll

Weeks in

Period Monthly

Pay Date

May 30 July 3 July 7 5 July 20, 2010

July 4 - July 31 Aug 4 4 Aug 20,2010

Aug 1 Aug 28 Sept 1 4 Sept 20,2010

Aug 29 - Sept 25 Sept 29 4 Oct 20, 2010

Sept 26 - Oct 30 Nov 3 5 Nov 19, 2010

Oct 31 - Nov 27 Dec 1 4 Dec 17, 2010

Nov 29 - Jan 1 Jan 5 5 Jan 20, 2011

Jan 2 - Jan 29 Feb 2 4 Feb 21, 2011

Jan 30 Feb 26 March 2 4 March 21, 2011

Feb 27 March 26 March 30 4 April 20, 2011

Mar 27 April 30 May 4 5 May 20, 2011

May 1 May 28 June 1 4 June 20, 2011

May 29 July 2 June 6* 5 July 20, 2011

Documents

2011-2012 Substitute Teaching Handbook