2010 Selection Workshop Presentation

8/2/2019 2010 Selection Workshop Presentation

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Overview

Changes to General Surgery Training administration - 2009and beyond

What it takes to be selected to the SET Program in GeneralSurgery

Gain an overview of the selection process, important datesto note and possible outcome at each stage

By section of the process; changes made since last year

By section of the process; tips to assist in preventingcommon mistakes

Why the change to a General Surgery unique system

The new online application system


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GSA Administration

Improvements made since January 2009:

Online application system Training Handbook, combines program regulations with instruction

More staff. The Regional and head offices now have the support tomeet the needs of the largest specialty training program

Improvements to be made in 2010 / 2011: Quarterly Trainee Newsletter, first issue March 2010

SET introduction sessions for 2011 trainees, to be held in each

state in November 2010 Online trainee forum. Currently under construction, this will be a

one stop information hub for trainees in all regions

GSA database. Currently under construction, this will be interactivewith Trainee log in and provide a Trainee platform for information

about their own program progress, rotation details, log book andassessment information and a lot more!


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Application and Appointments

2007-2009


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What it takes to be selected..

For the past 2 years of Selection to the General Surgery

SET Program: The average overall scores of those selected were 73.50 in

2008 and 74.48 in 2009 (out of 100) The average CV scores were 12.75 in 2008 and 10.60 in 2009 (out

of 25) The average referee report scores were 35.05 in 2008 and 35.96

in 2009 (out of 45)

The average interview scores were 24.11 in 2008 and 25.25 in2009 (out of 30)

Fur ther data available on your m emory st ick.

Success rate for applicants who have applied multiple times

The average scores in each category for first and second roundoffers


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Selection Process Overview


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The new online application

W hy t he change?

The volume of enquiry during the application increasesenormously, especially in the week preceding application closure.The queries are often related to the generic, and therefore unclear,layout of the RACS application system

Utilising the same system as other surgical specialties causedconfusion about differing requirements, resulting in more errors

GSA staff had no control over the level of service offered toapplicants

The new sy st em : Prompts the user to query anything the system does not permit

Provides section by section guidelines unique to the GeneralSurgery application

Requires less data entry, requiring applicable information only


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The CV

Sect ion 4 of t he Regulat ions

Changes

The Publications and Presentations sections have been combined to one The Scholar and Teacher section has been expanded to provide the chance

for a maximum 3 points

Com m on M ist akes Spending too much time adding irrelevant information. The guidelines arecontained in the Selection Regulations. For example; you are only going to bescored on awards for excellence in a medically related field, so please dont attach

Math Prizes from Grade 5 or Girl Guide Awards from 1989

Adding documentation that does not match the application or not attachingany at all. We check al l attachments, you will not receive points for certificates thatare invalid or do not state adherence to the criteria

Attaching documentation that is insufficient in content

Contacting us after the application period to add a recent course, awardor qualification to your application. Only items completed prior to submitting theapplication will be considered


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Referee Reports

Sect ion 5 of t he Regulat ions

Changes

- The way we choose referees. You will be requested to select 10 refereesfrom the supervising consultants listed next to your rotation details, and toprovide the email and postal addresses for 10 referees. The BiGS will select5 primary and 5 alternate referees your list.

Com m on M ist akes

- Not contacting the referees you plan to use- Providing old contact email addresses- Selecting referees who are on leave or have no email address during the

referee report collection period- Nominating referees you worked with irregularly or a long time ago. It is

important to contact all 10 referees, as we regularly receive notificationfrom referees that they do not remember the applicant

We contact referees with reminders to complete referee reports during the process,however assume no responsibility for reports that are not returned.

Note:Contact the RACS SET Enquiries department if you or a referee experienceproblems, as this is part of selection is not run by GSA


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General Mistakes

Trying to submit after the closing time - midday Friday 6th AprilAEST (Melbourne / Sydney time!)

Not checking the application has been successful. If you do notreceive a confirmation of both your payment and submission,

please contact us before application close time

I t i s up t o y ou t o ensu r e t ha t y ou r app l ica t i on i s as f act ua l ,com p le te and r e levan t as possib le.


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To summarise

To maximise your chance of being selected:

Be prepared!

Familiarise yourself with the online application system assoon as you get your log onand make notes of the

documentation and details that you will need to gather Start as soon as possible, remember you can log in and out

as often as you like before submitting the application

Use the entire application period - contact referees, double

check their email address details and have time to read yourapplication in full before submission

Send your queries to GSA before the last week ofapplications

Be aware of all applicable dates (interviews, referee reports,offers and etc..)


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Queries

Further questions?

All SET in General Surgery Selection enquiries, should bedirected by email to [email protected]

All SET in General Surgery Program enquiries, should bedirected by email to [email protected]

Please add the GSA.Selection email to your address book, so that itis not sent to your spam folders.
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Thanks for listening

GOOD LUCK!!

Documents

2010 Selection Workshop Presentation