2009 Hurricane Season Preparedness Brief · 2004 – Tropical Storm Jeanne. 1999 – Hurricane Lenny. 1998 – Hurricane Georges. 1996 – Hurricane Bertha. 1995 – Hurricane Marilyn

2009 Hurricane Season Preparedness Brief

Updated Sept. 3, 2009

2009 SEASON FORECASTAtlantic hurricane season – above normal level of activity predicted ( 25 % chance).

Weather System NOAA

Dr. Klotzbach & Dr. Gray

AverageYear

Named Storms 9 – 14 12 9.6Hurricanes 4 – 7 6 5.9

Major Hurricanes 1 – 3 2 2.3

Category 3 or above

1 – 3

Hurricane Preparedness Brief 2

2009 Storm Names

Ana Fred Kate Peter

Bill Grace Larry Rose

Claudette Henri Mindy Sam

Danny Ida Nicholas TeresaErika Joaquin Odette Victor

Wanda

AtlanticAtlantic

Tropical Storm39-73 mph wind

Category 174-95 mph wind




Category 5> 155 mph wind

Saffir – Simpson Hurricane Scale


HURRICANE & WEATHER WEBSITES

• National Hurricane Center www.nhc.noaa.gov

• The Caribbean Weather Center www.caribwx.com

• Intellicast www.intellicast.com

• The Weather Channel www.weather.com

• The Weather Underground www.wunderground.com

• Disaster Message Service (DMS) www.viexpo.com

DMS is a public service website provided by www.VInow.com It was developed to facilitate communication and provide information about and during disasters around the world. This service is provided through message board discussions. DMS was first utilized after hurricane Marilyn.

2008 – Hurricane Omar2004 – Tropical Storm Jeanne1999 – Hurricane Lenny1998 – Hurricane Georges1996 – Hurricane Bertha1995 – Hurricane Marilyn1995 – Hurricane Luis1989 – Hurricane Hugo1984 – Tropical Storm Klaus1979 – Hurricane Frederic1979 – Hurricane David

VI Hurricane HistoryVI Hurricane HistoryHurricanes and tropical storms that have

hit the Virgin Islands in recent years include:


UVI Hotline, Security & USVI Geographical Coordinates

St. CroixSt. Croix St. ThomasSt. Thomas St. JohnSt. JohnVITEMA 773-2244 774-2244 776-6444

POLICE 778-2211 / 911 774-2211 / 911 693-8880 / 911RED CROSS 778-5104 774-3075 774-0375FIRE/AMBULANCE 911 911 911HOSPITAL 778-6311 776-8311 776-6400WAPA 713-9272 777-9272 777-9272

USVI EMERGENCY NUMBERS

St. CroixSt. Croix St. ThomasSt. ThomasUVI HOTLINE: Audix Messages onHurricane Related News Releases

692-4168 693-1016

Campus Security 692-4155 693-1530Geographical CoordinatesFor USVI 18.20 N, 64.50 W (St. John) 18.2N, 64.7W 17.75 N, 64.8 W 18.35 N, 64.92 W


UVI VITEMA LIAISONS

ESC (Emergency Services Coordinator) Ms. Nereida WashingtonESC (Emergency Services – Alternate) Mr. Stafford Crossman

EMC (Emergency Management Coordinator) Dr. David HallEMC (Emergency Management – Alternate) Mr. V. Jahmore Samuel

ESC (Emergency Services Coordinator) Mr. Charles MartinESC (Emergency Services – Alternate) Mr. Theodore Glasford

Ms. LilyMae Durante

St. Thomas Campus

St. Croix Campus


UVI HURRICANE PREPAREDNESS ORGANIZATIONAL CHART

Dr. David HallPresident

Vincent SamuelInstitutional Coordinator

LilyMae DuranteActing CEA

St. Thomas Campus

Nereida WashingtonActing CEA

St. Croix Campus

LilyMae DuranteSt. Thomas Coordinator

Nereida WashingtonSt. Croix Coordinator

PreparednessCommittee

TeamCoordinators

AreaRepresentatives

PreparednessCommittee

Team Coordinators

AreaRepresentatives


DISASTER PREPAREDNESS COMMITTEE St. Thomas Campus

Doris Battiste 1121 Yvonne Lawrence 1424John Payne 1535 Eric Christian 1491Peter Sauer 1102 Gerard Buggy 1531 Sean Georges 1112 Richard Nemeth 1381Sharlene Harris 1361 V. Jahmore Samuel 1446Patrice Johnson 1058 Tina Koopmans 1540Derek Connor 1507 Ronda Hatchett 1124Camile McKayle 1238 Arthur Vanlow 1507Rosalia Rohan 1133 Cherie Wheatley 1541Judith Edwin 1152 Denise Humphrey 1552Peggy Smith 1446 Lenore Dottin 776-3206Theodore Glasford 2503 Denisa Wattley 1259

LilyMae Durante: Coordinator 1144 Charles Martin: Assoc. Coordinator 1511


DISASTER PREPAREDNESS COMMITTEE St. Croix Campus

Maria Fleming 4183 Arthur Joseph 4164James Rakocy 4031 Judith Rogers 4132Stuart Ketcham 4146 John Munro 4111 Ralph Cook 4155 Maritza DaCosta 4214Michelle Albany 4182 Clarice Clark 4060Francisca Barry 4103 Maria Friday 4181 Lawrence Lewis 4003

Nereida Washington: Coordinator 4001 Kofi Boateng: Assoc. Coordinator 4066Miriam Osborne Elliott: Assoc. Coordinator 4188


Disaster Preparedness Task Teams

o Team #1 Emergency Operations Center

o Team #2 Building Protection & Building Service Area Representatives – Subgroup of Team #2

o Team #3 Evacuation, Shelter & Health

o Team #4 Information, Education & Employee Assistance

o Team #5 Damage Survey and Emergency ResponseArea Representatives – Subgroup of Team #5

o Team #6 Business Operations Continuity


Disaster Preparedness Team # 1

o Remain on campus and man the Emergency Operations Centero Establishes and maintains communication with VITEMAo Monitors weather conditions and provide ongoing situation update,

evaluation, analysis and reportingo Coordinate response to any emergency that may develop during the

stormo Communication with the President and Institutional Coordinatoro Communication with the University community and local mediao Ensure availability of adequate emergency supplies and equipment

EMERGENCY OPERATIONS / SUPPLY LOGISTICS / SECURITY

Team Leaders: Ralph Cook (STX); Charles Martin (STT)


STC Members: Ralph Cook, Arthur Joseph, Cleveland Tonge, Tom Zimmerman/Brian Daley, & Patrice Johnson. STT Members: Charles Martin, John Payne, Austin Rogers, Amazia Francis, Patrice Johnson.




o Protection and securing of buildings and propertyo Check emergency generators and fuel supplieso Check water facilities and equipmento Distribution of hurricane supplies to campus (plastic bags and sheets,

sand bags)o Assist in post occurrence facilities evaluation

BUILDING PROTECTION / BUILDING SERVICES

Team Leaders: Arthur Joseph (STX); Charles Martin (STT)


STC Members: Arthur Joseph, Cleveland Tonge, Nereida Washington, Elroy RichardAngel Gonzales, & Randall Macedon. STT Members: Charles Martin, Arthur Vanlow, Stanley Warner,Charlie Brown, Evans Henley, Kevin Lettsome, Carlos Robles, Denise Humphrey, Derek Connor,Stevie Henry, All Emergency Area Coordinators.




o Responsible for the planning, notification, relocation, sheltering, coordination, response and recovery operations for residential student population.

o Preparation of emergency shelterso Coordinate the evacuation of local and off-island students from the

campus prior to a stormo Provide health care and services as requiredo Conduct campus population census of students who will remain on

campuso Ensure adequate food, water and emergency supplies are on hando Arrange for emergency food serviceso Coordinate University wide health and medical response

EVACUATION, SHELTER & HEALTH

Team Leaders: Miriam Osborne Elliott (STX); Sean Georges (STT)


STC Members: Miriam Osborne-Elliott, Kofi Boateng, Robert Godfrey, Francisca Barry,Derval Prince, Maritza DaCosta & Maria Friday. STT Members: Sean Georges, Ronda Hatchet,Rosalie Rhymer-Rohan, Willie Stephen, All RA’s.




o Inform the University community of hurricane preparedness plans o Educate employees about personal preparedness plans o Coordinate employee assistance programs during post hurricane

periodo Coordinate counseling and psychological services to employees

INFORMATION, EDUCATION, & EMPLOYEE ASSISTANCE

Team Leaders: Maria Friday (STX); Patrice Johnson (STT & STX)


STC Members: Patrice Johnson, Maria Friday, Clarice Clark, Francisca Barry, Doris Farrington-Hepburn, Lois Sanders, & Michelle Albany. STT Members: Patrice Johnson, CherieWheatley, Doris Battiste, Barbara Williams-Brown, Verna Rivers, Andrea Hamn, Yvonne Lawrence,Ardrina Scott-Elliot.

STC Members: Patrice Johnson, Maria FrSTC Members: Patrice Johnson, Maria Friday, Clarice Clark, Francisca Barry, iday, Clarice Clark, Francisca Barry, Doris Farrington-Hepburn, Lois Sanders, & Michelle Albany. STT Members: Patrice Johnson, CherieWheatley, Doris Battiste, Barbara Williams-Brown, Verna Rivers, Andrea Hamn, Yvonne Lawrence,Ardrina Scott-Elliot.

STC Members: Patrice Johnson, Maria Friday, Clarice Clark, Francisca Barry,Doris Farrington-Hepburn, Lois Sanders, & Michelle Albany. STT Members: Patrice Johnson, CherieWheatley, Doris Battiste, Barbara Williams-Brown, Verna Rivers, Andrea Hamn, Yvonne Lawrence,Ardrina Scott-Elliot.


o Coordinate and establish the procurement of emergency supplies and ensure that purchase orders and contract agreements with vendors in place prior to a storm

o Inspection and evaluation of campus facilities after the stormo Coordination of post occurrence with FEMAo Coordinate post occurrence damage documentation and record

keepingo Coordinate facilities reconstruction and repair

DAMAGE SURVEY / EMERGENCY RESPONSE

Team Leaders: Nereida Washington (STX); Charles Martin (STT)


STC Members: Nereida Washington, Judith Rogers, Arthur Joseph, Lawrence Lewis,Angel Gonzales, & Stafford Crossman. STT Members: Charles Martin, Denisa Wattley, Erik Pattison,John Payne, Dale Morton, Eric Christian, Albion George.




o Provide for the continuation of vital operations and functions during post hurricane period

o Ensure that all insurance information is captured and reported as required

o Coordinate contingency plans for academic functions including relocation of offices or classes

o Notify students, faculty and staff of changes in class scheduleso Provide for the protection, recovery and restoration of electronic data

stored on University servers (including student records) o Enable inter-campus and intra-campus emergency communication

links

BUSINESS OPERATIONS CONTINUITY

Team Leaders: Nereida Washington (STX); LilyMae Durante (STT)


STC Members: Nereida Washington, Al Hassan Musah, Lawrence Lewis, Jim RakocyKwame Garcia, Miriam Osborne-Elliott, Judith Rogers & Francisca Barry. STT Members: LilyMaeDurante, Tina Koopmans, Henville Pole, Peggy Smith, Yvonne Lawrence, Eric Christian, Judith Edwin,Academic Deans.

STC Members: Nereida Washington, Al STC Members: Nereida Washington, Al Hassan Musah, Lawrence Lewis, Jim RakocyHassan Musah, Lawrence Lewis, Jim RakocyKwame Garcia, Miriam Osborne-Elliott, Judith Rogers & Francisca Barry. STT Members: LilyMaeDurante, Tina Koopmans, Henville Pole, Peggy Smith, Yvonne Lawrence, Eric Christian, Judith Edwin,Academic Deans.

STC Members: Nereida Washington, Al Hassan Musah, Lawrence Lewis, Jim RakocyKwame Garcia, Miriam Osborne-Elliott, Judith Rogers & Francisca Barry. STT Members: LilyMaeDurante, Tina Koopmans, Henville Pole, Peggy Smith, Yvonne Lawrence, Eric Christian, Judith Edwin,Academic Deans.

Emergency Operations Area Representatives

• Represent administrative area at campus hurricane preparedness meetings.

• Disseminate hurricane preparedness instructions and procedures to staff in administrative areas.

• Organize teams within administrative area for protection of building contents, as outlined in the six- phase Emergency Operations Checklist.

• Receive hurricane preparedness materials from the Physical Plant Department on the schedule outlined in the six-phase Emergency Operations Checklist.

• Distribute hurricane preparedness materials to teams for use in protecting building contents.

• Assist with post-storm initial damage assessment.


Emergency Operations

• Meet with team members to review emergency operating plans.

• Develop list of equipment and materials needed to secure contents of building.

• Assign areas of responsibility to teams.• Obtain protective materials from Physical Plant.• Arrange to have photos taken of office/building

contents.• Back-up and secure all electronic data.

AREA REPRESENTATIVES

Preparedness Checklist



• Ensure all sensitive equipment (i.e. files, computers, etc…) are protected.

• Close and protect all windows, shutters and doors.• Secure all loose objects.

AREA REPRESENTATIVES

Emergency Checklist


• Determine and report condition of offices.• Remove potential hazards where possible.• Assess and record damages.• Obtain cleaning equipment from Physical Plant.• Assist with clean up as much as possible.

Immediate Recovery Checklist


o Organize Area teams for tasks to be done in Phases 2 through 6 of preparations.o Disseminate hurricane preparedness information within Area in staff meetings, on Area

bulletin boards, other Area channels of communication.

AREA REPRESENTATIVES SIX PHASE EMERGENCY OPERATIONS CHECKLISTS

PHASE ONE - PRE SEASON (from April 1 through May 30)


o Check telephone hot line 692 – 4168 and web site (http://www.uvi.edu/pub- relations/weather/UVI_hurricane_prep.html) for status of preparations.

o Assign Area team members to distribute plastic bags to cover equipment and files. Bags are distributed to individual Area work stations by Area teams, not by Physical Plant.

o Assign team members to back up mission critical data on PC’s.

PHASE TWO – HURRICANE ALERT (48 – 72 hours before strike)

o Assign team members to confirm that contents and equipment in Area have been protected.

PHASE THREE- HURRICANE ADVISORY (36 – 48 hours before strike)

Emergency OperationsAREA REPRESENTATIVES

SIX PHASE EMERGENCY OPERATIONS CHECKLISTS


o Assign team members to move contents of offices off floors.o Assign team members to secure contents in windowless “safe room” where available.o Assign team members to secure chemicals and other hazardous material.o Assign team members to unplug all equipment from electrical outlets.

PHASE FOUR – HURRICANE WATCH (24 – 36 hours before strike)

o (All tasks have been completed)

PHASE FIVE - HURRICANE WARNING (24 hours or less before strike)

o Assign team members to assist with damage assessment.

PHASE SIX – POST STORM DAMAGE AND SECURITY ASSESSMENT

EMERGENCY OPERATIONS Building Abbreviations - Key (St. Croix Campus)

Building Name/Description

Bldg A

Bldg B

Bldg C

Bldg D

Bldg E

Bldg M

Bldg N

Bldg PBldg QBldg RBldg SBldg TBldg U

Bldg V

Great House

Cooperative Extension Services & Physical Plant

Upward Bound

Cooperative Extension Services

Agricultural Experiment Station

Aquaculture

Student Center

Nursing Division AdministrationNursing Division ClassroomNursing Division ClassroomNursing Division LabNursing Division Science LabNursing Conference Room

Animal Science


Building Name/Description

Bldg AABldg BB (1st Floor)

Bldg BB (2nd Floor)Bldg CCBldg DDBldg EEBldg FFBldg GGBldg HHBldg JJBldg KKBldg LL

Bldg MM

NWW

NWW Annex

REC

MDB

MEC

Research Technology ParkResearch Technology Park

Student Suites Student SuitesStudent SuitesStudent SuitesStudent SuitesStudent SuitesStudent SuitesStudent SuitesStudent SuitesStudent Suites

Residence Hall Administration

North West Wing

North West Wing Annex

Research Extension Center

Modular Building

Melvin Evans Center

EMERGENCY OPERATIONS AREA REPRESENTATIVES (St. Croix Campus)

Administrative Area Building Facilities and Equipment

Representative(Alternate)

Academic Affairs (1) Evans CenterNorthwest Wing & NWW Annex

Acad Admin Offices CATS CenterFinancial Aid OfficesLabs (Science)

Francisca Barry(David Capriola)(Diana Freas-Lutz)

Academic Deans (2) Evans Center Faculty Offices Classrooms

Renise Johnson(Alternate)

Agricultural Experiment Station (3)

Bldg E OfficesLabs

Audrey Schuster(Yvonne Horton)

Business & Facilities Services (4)

Evans CenterNWW Great Hall

BFA Offices Central Supply – ReceivingMailroomGreat Hall

Yvette Taylor(Myrtle Pemberton)

Information & Technology Services (5)

Bldg A, B, C, D, E Bldg NEvans CenterNorthwest Wing NWW AnnexResearch and Extension Center

IT Offices Labs (Computer)Library Network equipment Telephone switch equipmentVideo conf rooms

Judith Rogers(Mark Bough)





Nursing Division (6) Bldg PBldg QBldg RBldg SBldg TBldg U

Admin OfficesClassroomsLabConference Rooms

Ann-Merrie Hendrickson(TBA)

Physical Plant (7) Bldg A (Great house)Bldg B (C.E.S.)Bldg C (Upward Bound)Bldg D (C.E.S.) Bldg E (A.E.S.) Bldg MBldg N (Student Ctr)Bldg MM (Res Admin) Modular BldgNorthwest WingNWW Annex Physical PlantRECSugden House

A/C chillers Electric switch rooms Emergency generatorsExterior prep Gas tanksLibrary stacks Outdoor furniture Overhead storm drsPhys Plant offices Public spaces Pump rooms Sand bagsShutters

Arthur Joseph(Cleveland Tonge)

(Angel Gonzales-Fish,Farm Store & Bldg M)(Randall Macedon-REC)(Elroy Richards-Library Stacks)

Provost, Institutional Advancement, RPS and Student Affairs (8)

Bldg ABldg BBldg C

Institutional AdvancementProvost OfficesHealth ServicesCaribbean WriterUpward Bound

Linda Smith(Irene Hatchett-Sealey)





Research And Public Service (9) Bldg M (Aquaculture) Bldg V (Animal Science)Farm StoreResearch and ExtensionCenter

Admin offices Farm StoreStorageLabs

Kofi Boateng(Bob Godfrey)(Don Bailey)

Research And Technology Park (10)

Bldg AA Bldg BB (1st Floor)

Admin offices Ingrid Santangelo ( David Zumwalt )

SBDC Small Business Development Center (11)

Sunshine Mall Offices Deborah Sinclair(Karen Jones)

Security (12) Evans CenterMotor Pool

Security OfficeVehicles

Riise Thurland(Ralph Cook)

Student Affairs (13) Evans Center CEA Offices Counseling & PlacementSGA Office

Miriam Osborne-Elliott(Irene Ramos)

Student Center (14) Bldg N BookstoreBucs Fitness ClubFood Service AreasRecreation AreasStudent Activities Office

Hedda Finch-Simpson(Merritt Crowder)


EMERGENCY OPERATIONS AREA REPRESENTATIVES (St. Croix Campus)Administrative Area Building Facilities and

EquipmentRepresentative

(Alternate)Student Enrichment Centers (15)

Modular Bldg Math Tutorial CenterWriting CenterPhysical Education OfficeClassroom

Leslie Greene(Alternate)

Residence Halls (16) Bldg BB (2nd Floor)Bldg CC, DDBldg EE, FFBldg GG, HHBldg JJ, KKBldg LL, MMNurse ResidenceSupervisor Residence

Admin OfficesStudent SuitesSupervisor ResidenceNurse Residence

Maria Friday(Maritza DaCosta)

(CMES) Center for Marine & Environmental Studies, RPS, and CES (17)

Bldg D Admin Offices Sea Grant Offices Boat

Marcia Taylor(Jozef Keularts )

(VIUCEDD) Center for Excellence in Developmental Disabilities (18)

Golden Grove Offices Romeo Cuellar(Gerri Hanna)

(CELL) Community Engagement and Lifelong Learning (19)

FrederikstedREC

Admin offices Kathleen Davison(Jim Davison)


EMERGENCY OPERATIONS AREA REPRESENTATIVES (St. Thomas Campus)


Building/ Location Administrative Area Representative(Alternate)

ACC 1st Floor Financial Aid Erma Bankhead

Human Resources Yvonne Lawrence

Information Technology Kelly Harrigan

Office of the Campus Executive Administrator

Diana Claxton

Vice Provost RPS Lorna Chesterfield

ACC 2nd Floor Business Office Jason Liburd

Purchasing Eric Christian

ACC 3rd Floor President’s Office Velma Abramsen

Administration & Finance Delicia Greenaway

Provost Office Zaida Castro

ACC Bldg. Capital Projects Gerard Buggy

Business Administration Business Administration Jacinthe Proctor




CA Bldg. 1st floor Printing/Duplicating Winston Charles

Physical Plant Charles Martin

Upward Bound Yvette Richards

CATS Angela McGhee

CA Bldg 2nd Floor Communications Lab. Alex Randall

CA Bldg 2nd Floor & 3rd Floor CA Building Paulette Stevens

CA BuildingPenha HouseLibraryBus. Admin./IT

Computer Lab Erik Pattison / Daryl Peterson/ Burt Chesterfield

Cafeteria Cafeteria/Dining Pavilion Willie Stephen/Sean Georges

Computer Center Computer Center Desha Brathwaite

East Campus CELL – East Campus Kima Gaton

ECC – East Campus Stevie Henry

EPSCoR – East Campus Burt Chesterfield

Estate Bonne Resolution Ethelman House Observatory/ Physical P. Camile McKayle

Ext. Services New House Cooperative Dale Morton




Faculty West Institutional Advancement Ardrina Scott-Elliott

Golf Course Recreation Center Student Affairs

Gordon House Health ServicesACA – Student Affairs

Ronda Hatchett

Humanities Humanities/Little Theater Mary Alexander

Jerome House Bookstore Mervin Taylor

Library Library 1st and 2nd Floor Sharlene Harris

Media Center/ Video / Photo Erik Pattison

Marine Science Building Marine Science Building Kevin Brown

Music Education Music Education Building Austin Venzen

Nisky Center 202 Small Business Center Lenore Dottin

Nursing Building Nursing Building Alma Frett

Physical Plant Generators/Fuel Dispensing Issac Burgin

Reichhold Reichhold Center Denise Humprey

Research Park Research & Technology Park (RTP) East Campus

Denise Kurg




Residence Halls: Middle A-E, North A-E, East, Faculty East, & South A-F

Residence Halls (Student Life) Sean Georges

Roupp House Counseling & Placement Melissa Williams

Student Government J. Violenes/SGA President

Science & Math Science & Math Building Alkin Paul

Social Sciences Quarters C – Social Sciences Mary Dickinson

Sports & Fitness Center Building Sports & Fitness Center Building Curtis Gilpin

St. John Extension Center (St. John) Carlos Robles

V. I. Environment Station (VIERS) Jamie Irving

Student Activities Building Student Activity Center Junie Violenes

Mailroom Corrine Lindquist

Teacher’s Education Teacher’s Education Catalina Enrique-Johnson

Upper Campus Academic Computing – Computer Labs Daryl Petersen/ Erik Pattison

University Closure ChecklistIn the event that the University suspends normal operations in response to the threat of a tropical storm or hurricane, it is important that each functional unit complete the following activities.


Protect vital records. Clear desktops, table tops, floors and exposed horizontal surfaces of materials likely to be damaged by rising water, leaks or wind.Back-up computer hard drives. Place diskettes and CDs in zip-lock bags or other protective containers and take/send duplicate copies off site. Be sure to consult with Supervisor or Dept. Head.Shut down and unplug computers, printers and other electrical appliances. Assure that equipment that must remain energized is connected to “surge protectors”. (Applicable only to buildings with emergency power capability.)Relocate equipment, books, papers and other items away from windows to interior areas of the building. (Assure that equipment and items that are relocated are tagged for easy identification and retrieval.)Ground floor occupants of buildings that are likely to flood should, if necessary:

oRelocate equipment and other items to a higher floor.oRelocate contents from bottom drawers of desks and file cabinets to locations safe from damage due to rising water. (Assure that equipment and items that are relocated are tagged for easy identification and retrieval.)

In labs, as appropriate, de-energize and protect sensitive apparatus and properly store glassware.Assure back-up availability for critical utility-dependent processes.Assure all hazardous materials are properly stored and protected.Check contents of refrigerators and set to coldest temperature setting.Cover equipment and other valuables with plastic, and tape or wrap in thick garbage bags.Assure that view panels allow clear view into labs and corridors.Close and latch all filing cabinets.To the extent possible, turn bookcases and shelving units in exterior offices to face the wall.Empty trash receptacles of items likely to decompose.Remove all personal items of value from University premises.Update office/department voice mail.Close and latch all windows. Close and lock all doors behind you as you leave.Check with your supervisor for tentative post occurrence work schedule.

GUIDELINES FOR CLOSURE OF THE UNIVERSITYDURING AN IMPENDING STORM

Time Zone Suspension of Classes

Closure of Library

Closure of Offices

Secure Facilities by Emergency Operations

Storm force winds felt between8:00 p.m. – 8:00 a.m. next day

2:00 P.M. (Same day)

12:00 NOON (Same day)

2:00 P.M. (Same day)

4:00 P.M. - 6:00 P.M. (Same day)

Storm force winds felt between 8:00 a.m. – 12:00 Noon

5:30 P.M.(day before)



6:00 P.M. -8:00 P.M.(day before)

Storm force winds felt between 12:00 Noon – 4:00 p.m.

10:00 P.M.(night before)

3:00: PM (night before)


8:00 A.M. - 12 NOON (same day)

Storm force winds felt between 4:00 p.m. – 8:00 p.m.

10:00 A.M. - 12:00 NOON

(same day)


10:00 A.M. - 12:00 NOON (same day)

12:00 NOON - 4:00 P.M. (same day)

NOTES:Applicability: These general guidelines can be made campus specific depending on weather conditions and projected impact of the storm on each respective island.

Decision by President: The University-wide Disaster Preparedness Committee will make a recommendation to the President based upon the above scenarios taking into account other factors such as curfews.

Re-opening of Classes: Re-opening of classes to begin an hour after curfew is lifted and to the extent that classrooms and other facilities are functional.

Public Information: Public Information will be kept informed of decisions as they are made by the President for broadcasting via public media and internal communication media.

Residential Students: Residential students may leave the campus whenever they decide to do so provided that travel could still be accomplished safely. Students unable to leave the island will be accommodated in the designated University shelter(s). Students will be responsible for arranging class leave with professors.

For more information on the UVI Hurricane Preparedness Plan

• Go to UVI Home Page www.uvi.edu

• Click on the “Inside UVI” link at the top right of any UVI web page.

• Login to “Inside UVI” web section and follow the links.


Documents

2009 Hurricane Season Preparedness Brief · 2004 – Tropical Storm Jeanne. 1999 – Hurricane Lenny. 1998 – Hurricane Georges. 1996 – Hurricane Bertha. 1995 – Hurricane Marilyn