2005-2006 Annual Report - Port Macquarie-Hastings Council · 2015. 3. 13. · 2005-2006 Annual Report Page 6 Council Information Council Representatives The Mayor and the eight Councillors

2005-2006 Annual Report

Page 1

Table of Contents Snapshot of the Region ............................................................................................................2

A Message from the Mayor .....................................................................................................3

A Message from the General Manager ................................................................................4

Introduction ................................................................................................................................5

Council Information...................................................................................................................6

Councillors’ Contacts................................................................................................................8

Achievements/Awards 2005/06 ..............................................................................................9

Local Government Act and General Regulation Requirements ....................................10

Freedom of Information..........................................................................................................41

Privacy and Personal Information Protection Act..............................................................46

Competitive Neutrality............................................................................................................47

Financial Reports......................................................................................................................49

Areas of Strategic Focus Report............................................................................................67

1. Governance.......................................................................................................................67

2. Information Management ...............................................................................................73

3. Economic Development..................................................................................................76

4. Social ...................................................................................................................................86


Page 2

Snapshot of the Region

Community Profile

Estimated population 30 June 2006 72,900

Population growth rate pa 1996-2006 2.0%

Projected population growth rate pa (med proj) 2006-31 1.7%

Number of households 30 June 2006 30,000

Population median age 2001(years) 43

Value of the Regional economy ($) $2.2B

Value of development approvals 2005 ($) $360M

Port Macquarie-Hastings Council Financial Profile

Total Assets $927,880,000

Total Liabilities $77,518,000

Total Grants and Subsidies $16,672,000

Total Rates Revenue $46,855,000

Total Other Revenue $44,217,000

Total Capital Expenditure $79,965,000


Page 3

A Message from the Mayor 2005/2006 has been a significant year in the history of Port Macquarie-Hastings Council. Commencement of the construction of the radiotherapy unit at Port Macquarie Base Hospital heralded the conclusion of years spent campaigning by Port Macquarie-Hastings Council on behalf of the community. This is a huge achievement for the local community and will provide a massive boost for our local medical services and cancer sufferers. The importance of good roads and road safety is still one of Council’s prime advocacy areas. The realignment of the Oxley Highway has long been a major issue for the Council. While the announcement of funding for studies was good, Council continues to push the State Government for some real ‘on ground’ results. This community has waited too long for the State Government to move forward with this important project – as promised prior to the last State Election. We were lead to expect there would be far more on-ground activity than we have seen to-date, the inaction is extremely disappointing for the community. The Oxley Highway is a major gateway for the Port Macquarie-Hastings region and deserves better. I am also a member of the Pacific Highway Taskforce and am actively campaigning the State and Federal Governments to fast-track the construction of a complete dual carriageway between Sydney and Brisbane. Technology is an essential component of our regional economy and its growth. We spent time in the latter part of the 2005/2006 preparing a submission for the Federal Broadband Connect program. Broadband is critical to the economic health of regional centres. High-quality broadband access is critical in enabling us to build a knowledge-based community. As well as providing for the needs of current business and residents, broadband services are a large part of promoting our region to investors and new homeowners. Broadband should be seen as a basic infrastructure like roads, water and sewerage – and regarded in a similar manner as a basic phone line. The broadband funding submission included a community broadband plan which could be replicated throughout the country, and Council believes the plan could be used as a showcase for other regions that recognise the need for high-speed broadband access. The growth of an on-ground university presence continues and next year we will celebrate the first graduates from the Port Macquarie campus. It is exciting to see the young and the not-so-young of our community offered some real university opportunities in their region. Not only does this make university study accessible and affordable, our regional economy benefits through retaining a greater portion of the younger age groups – who have previously had to leave to seek educational and employment opportunities elsewhere. I am proud to have been part of the Port Macquarie-Hastings Council team that worked cooperatively with the University of Newcastle and the North Coast Institute of TAFE to make this a reality. I look forward to continuing to promote our community’s needs and aspirations to the State and Federal governments in 2006/2007. Mayor Councillor Rob Drew


Page 4

A Message from the General Manager It is immensely rewarding to be part of an organisation that has an immediate and positive impact upon the community it serves. The past financial year has seen many significant infrastructure programs commenced or completed. Work on the Link Road project commenced in March 2006. This project is the largest road construction project ever undertaken by Council. It represents a $15 million investment in our roads infrastructure. While the cost of the project is impressive, it is the impact on local residents lives that be the most lasting outcome of this project. The Link Road, once completed in August 2007, will significantly ease traffic flow and provide a direct route linking schools, the industrial area and the Gordon Street business area. The improved traffic flow, reduced travel times and increased pedestrian safety will impact thousands of residents. 2005-2006 strengthened our reputation as one of the best-placed regions in Australia in terms of water cycle management. Port Macquarie-Hastings Council’s Vision of a ‘sustainable high quality of life for all’ is reflected in our commitment to first-class water collection, treatment and distribution, the sewerage infrastructure, effluent treatment, water reclamation, stormwater management, river management, estuary management and ensuring the principles of total water cycle management are incorporated into new developments. Our commitment is evidenced in the construction of the Port Macquarie Reclaimed Water Treatment Plant, the $16 million Wauchope Water Treatment Plant, augmentation of the Lake Cathie/Bonny Hills sewerage treatment plant, planning for the Area 13 sewerage treatment plant and riparian revegetation works – Council is covering the entire water cycle management spectrum. Whilst Council’s traditional role as the provider of local infrastructure, such as roads, water, and waste management, remains strong, our work in boosting the profile and infrastructure of sport and culture in the region continues to grow in profile and importance. In recent years we have significantly increased our expenditure on sporting infrastructure, most recently on the expansion of the Regional Stadium and Wayne Richards Park. Coupled with the Arts Conference Entertainment Centre (ACE) development, we are catering to the entire community’s needs, interests and aspirations. Responsible financial management, modelling and planning has enabled this Council to deliver on-ground infrastructure to the community – infrastructure that will have a long-term positive impact on the community. We will continue to focus on the financial health of the organisation as we build a sustainable high quality of life for our community. General Manager Bernard Smith


Page 5

Introduction This is a comprehensive Annual Report of the Port Macquarie-Hastings Council for the twelve-month period to 30 June 2006. The reporting requirements set out in the Local Government Act require significant detail to be provided with a strong emphasis being placed on accountability. The 2005/2006 Annual Report covers the period 1 July 2005 to 30 June 2006 and includes a comparison between Port Macquarie-Hastings Council’s Corporate Plan and performance in this period. Port Macquarie-Hastings Council welcomes enquiries concerning any area covered in this Report. Council staff will endeavour to assist you in providing answers to all enquiries received. Port Macquarie-Hastings Council produces community newsletters throughout the year which detail Council's major achievements. These newsletters also provide general information relating to Council's current projects and future plans.


Page 6

Council Information

Council Representatives The Mayor and the eight Councillors have specific powers, responsibilities and duties set out in the Local Government Act 1993.

Council Elections With four-year terms, the next election will be in September 2008.

Strategic Direction Port Macquarie-Hastings Council has set a Strategic direction incorporating a Vision, Mission, Corporate Values and Focus Areas. This provides a guide for the organisation to achieve our Vision. Council’s Vision A sustainable high quality of life for all. Council’s Mission To provide regional leadership and meet the community’s needs in an equitable and inclusive way that enhances the area’s environmental, social and economic qualities.

Council’s Values • Sustainability • Excellence in Service Delivery • Consultation & Communication • Openness & Accountability • Community Advocacy

Council’s Focus Areas • Environment • Social • Economic • Governance


Page 7

Meetings Members of the community are welcome to attend and address Council meetings. Council meetings are held every three weeks on Mondays (if Monday is a Public Holiday then the meeting is held on the next Tuesday). To address a Council Meeting, a request must be submitted in writing to the General Manager by 11.00am on the day of the Meeting. To obtain the date and time of the next Council Meeting telephone Port Macquarie-Hastings Council on 6581 8111 or by visiting Council’s website. Regular advertisements detailing meeting venues and times are also published in local newspapers. Business papers for Council meetings are available on Council’s Website www.hastings.nsw.gov.au and for inspection at Council Libraries on the Friday morning before the meeting. A copy of the Business Paper is provided at the Port Macquarie-Hastings Council Chambers prior to the Meeting. Additional copies may be found on a stand just outside the door to the Council Chambers.

ATTENDANCE BY COUNCILLORS AT COUNCIL MEETINGS AND COMMITTEE MEETINGS

(1 July 2005 to 30 June 2006) Councillor Council Meetings

Attended Committee Meetings Attended

Rob Drew 16 24

Bob Sharpham 16 55

Jamie Harrison 15 -

Lisa Intemann 12 5

Daphne Johnston 16 13

David Mayne 14 1

Rob Nardella 16 7

Cameron Price 16 9

Adam Prussing 16 9

http://www.hastings.nsw.gov.au/


Page 8

Councillors’ Contacts

Mayor Rob Drew Phone/Fax: 6585 3619 Email: [email protected]

Deputy Mayor Bob Sharpham Phone: 6582 3524 Fax: 6582 2233 Email: [email protected]

Lisa Intemann Phone/Fax: 6585 2340 Email: [email protected]

David Mayne Phone/Fax: 6583 5080 Email: [email protected]

Daphne Johnston Phone: 6559 7546 Fax: 6559 9940 Email: [email protected]

Jamie Harrison Phone/Fax: 6583 6486 Email: [email protected]

Rob Nardella Phone/Fax: 6582 6357 Email: [email protected]

Cameron Price Phone: 6550 4331 Fax: 6550 4329 Email: [email protected]

Adam Prussing Phone/Fax: 6584 5279 Email: [email protected]

mailto:[email protected]


Page 9

Achievements/Awards 2005/06 Date Awarded

Award Name Awarding Authority

Description

August 2005

Most Innovative Youth Week Programme

NSW Local Government Awards

Content of Youth Week Programme. How young people participated in the planning, implementation and evaluation of the Programme Level of participation. How the Programme is linked to Council’s Social Plan

October 2005

Tidy Towns Keep Australia Beautiful (NSW)

2nd place overall in Category F (25,000+ population) Commercial Organics Collection Trial – Winner Cowarra Dam Public Art Project – Winner Hastings Energy Efficient Waterwise display house – Highly commended

December 2005

Excellence in the Environment Award

Local Government & Shires Association

Recognising the outstanding achievements by local government in managing and protecting the environment

April 2006

Highly Commended, Tourism Category for Corporate/Government

Energy Australia National Trust Heritage Awards

Received for remembering our convict heritage (1821-1847) an interpretive signage project, accompanying brochure and walking trail in Port Macquarie that provides the viewer with a snapshot of Port Macquarie’s past

May 2006

Employee of the Year – Judges Choice

Port Macquarie News

Port Macquarie News Hastings Employee of the Year 2006 awarded to Virginia Cox, Childrens/Young Adults Librarian

May 2006

Regional Award 2006 Engineering Excellence Awards

Engineers Australia – Newcastle Division

Community consultation investigation, design and construction of the 3 villages water treatment plants at Comboyne, Long Flat and Telegraph Point

May 2006

Innovation in Water and Wastewater 2006 Engineering Excellence Awards

Institute of Public Works Engineering (NSW Division)

3 villages water treatment plants (as above)


Page 10

Local Government Act and General Regulation Requirements

Statement of Human Resources Activities Undertaken S.428(2)(M) Recruitment During 2005-06, 124 positions were advertised, with Human Resource staff directly involved in the recruitment of these employees. These 124 recruitment opportunities had a range of 0 to 250 applicants for each position with an average of 49. Each of these applicants must have their application assessed against the criteria and rated. A conservative estimate of one hour per applicant equates to 6076 hours or 3.6 HR full-time staff before we even get to an interview. As the skills shortage in a number of technical and professional disciplines continues, the market rates have been moving steadily and we find a need to push the top of our grading ranges to attract candidates. During the last year we have offered 3 lead applicants to have our offer declined. We also had one position where we had no applicants and 6 positions where we did not attract a suitably qualified applicant and had to readvertise. There has been a significant trend towards web-based advertising and a marked expansion in e-cruitment during the period. Workers Compensation There was a 23% increase in the number of workers compensation claims lodged in 2005-06, compared to the previous year. Given that staff numbers increased by over 17% during the year, it was pleasing that the number of lost time injuries remained at 16, in line with 2004-05. Provision of suitable duties for injured staff, continues to have a positive impact on our premium. A total of 4,674 hours were performed by staff in suitable duties positions, which certainly contributed to keeping the level of lost time to a minimum. Actual lost time totalled 965 hours, compared to a potential total lost time of 5,639 hours, had there not been close communication between HR staff and treating GP’s, which resulted in a large number of injured staff returning to work early, performing suitable duties during their rehabilitation period. This pro-active approach to claims management, has contributed significantly to the containment of workers compensation premium costs. Industrial Relations With the introduction of WorkChoices on 27 March 2006 and the resultant change of the State Award to a NAPSA (Notional Agreement Preserving the State Award), there has been considerable uncertainty in the Industrial arena and Council has taken a considered approach maintaining all previous entitlements. There were a considerable number of negotiations with Unions, and grievance resolutions with individuals during the year, which were successfully resolved at a local level. There was one dispute registered with the Industrial Relations Commission during 2005-06 and this was successfully resolved.


Page 11

The section provides policy development, award and legislative interpretation and determination, and consultancy to management on an ongoing basis. The Consultative Committee met on eight (8) occasions, to provide an effective forum for management/staff collaboration and communication throughout the year. Resource Sharing Council has continued the strategic alliance with Great Lakes, Taree, Gloucester, Kempsey, Nambucca, Bellingen and Coffs Harbour Councils, which was formed with the objective of achieving cost savings and/or improved service delivery of identified functions, within the participating organisations. The Human Resources Management Network and Occupational Health & Safety Network have been working collaboratively on projects, common issues, information sharing and benchmarking. Performance Management Process A framework for individual Performance reviews, which include objective setting, assessment against predefined competencies and an individual development component has been designed and implemented initially with Directors and Managers. The intention is that this will in due course be rolled out to all staff during 2007. There have been some team based incentive programmes within a number of Sections, and these are being reviewed with a view to extending corporately. Safety A hard copy OH&S Management System Manual was issued to all outdoor staff line Supervisors, and many outdoor workgroups, while the same information is accessible to other staff through the intranet. There has been ongoing development of Council’s OH&S Management System, with 27 procedures now completed with the remaining four in the final draft stage for consultation. The system procedures are expected to be complete by December 2006. In conjunction with development of the new modules, there is ongoing review of existing policy and procedures, to ensure alignment with the new modules. The formal consultative and communication mechanisms of Work Site Safety Representatives and Safety Review Committee are supplemented by on the job toolbox talks, together with activities such as joint development of Safe Work Method Statements and site safety inspections. The pro-formas have been adopted for Risk Assessment and recording Toolbox Meetings. Further progress has been achieved with emergency evacuation procedures and plans have been drawn for all major buildings. Sharps disposal kits have been allocated to all work teams and there has been significant investment in working at heights safety training and rescue equipment. Planning has commenced for the production of an asbestos register and subsequently an audit will be undertaken. 2005-06 has seen an increased emphasis being placed on general health and wellbeing initiatives for staff with seminars in both women’s and men’s health being well attended.


Page 12

Training Council developed an Annual Training Plan in accordance with its commitment to learning and development. The range of courses include: • Manual Handling • Worksite Traffic Control • Traffic Control • First Aid • Health & Lifestyle • Armed Hold-up • Supervisors in Action • Discrimination & Harassment Prevention • Working Under Overhead Powerlines • Confined Spaces • Staff Induction • Chainsaw-Cross Cutting • Microsoft Word • Microsoft Excel In addition, there was support for staff attending conferences, seminars, workshops, employees undertaking further studies and for apprentices, trainees and students undertaking work experience. EEO Port Macquarie-Hastings Council remains committed to the principles and practice of EEO, and has revised its EEO policy to cover discrimination on all grounds covered by State and Federal legislation. The following activities were undertaken: • Discrimination and harassment prevention training provided to staff by Anti-Discrimination

Board • Advertisements and job descriptions are continually reviewed to ensure they are free from

indirect discrimination, bias, discriminatory language and reflect importantly the skills and knowledge required in the job

• Policies and procedures are continually reviewed to ensure they are free from discrimination, bias and discriminatory language

• Ongoing monitoring of the merit selection process through Human Resources staff participation in the selection process


Page 13

Mayor and Councillors The total amount of money expended during the 2005/2006 year on Mayoral fees and Councillor fees was as follows:

MAYORAL & COUNCILLOR FEES

FOR THE YEAR ENDED 30 JUNE 2006

The total amount of money expended during the 2005/2006 financial year on Mayoral and Councillor fees was as follows

Mayoral Fees 28,215.00

Councillor Fees 116,316.00

The total costs associated with Councillor expenses for 2005/2006 were: Councillors Expense Delegates Expenses 6,105.24 Insurances 467.00 Phones 27,773.18 Printing 13,736.15 Stationery 685.79 Sundry Expenses 2,298.44 Travelling 25,628.78 76,694.58 Mayoral Expenses Catering 1,580.50 Conferences 7,132.07 Delegates Expenses 1,058.13 Insurances 58.00 Phones 1,620.91 Phones – Mobile 2,736.34 Subscriptions/Updates 5,561.73 Sundry Expenses 8,880.31 Travelling Expenses 10,089.62 38,717.61 Other Catering 47,288.81 47,288.81

Total Expenses (including Mayoral and Councillor Fees) 307,232.00


Page 14

Facilities for Mayor and Councillors Port Macquarie-Hastings Council’s Policy pertaining to Facilities for Mayor and Councillors was made under the Local Government Act, 1993, including Sections 252 to 254. The Act requires that the Council must adopt a policy concerning the payment of expenses and the provision of facilities to the Mayor and other Councillors. Mayor In addition to those facilities provided to the Councillors, the Mayor is entitled to receive the benefit of: • A car and mobile phone is provided in accordance with the following:

o free and unrestricted use of the Mayoral vehicle. o unrestricted use of the mobile phone on the basis that Council is reimbursed

for any private calls. • An office suite in the Council Administration Building. • Secretarial support services associated with the office of Mayor. • Administrative assistance associated with functions, meetings and the like. • Office refreshments. • Telephone, facsimile machine at place of residence, which will remain the property of

Council. • Air travel - Economy Class. Councillors The Councillors are to receive the benefit of: • Provision and use of official stationery, including letterhead, business cards and name

badges. • Typing services, Council business only. • Postage of official correspondence - all mail is to be directed through the Council’s own

mailing systems. • Meals/refreshments on evenings of Council, Committee, Sub-Committee Meetings and

Working Parties, or at any other time deemed appropriate by the Mayor or General Manager whilst on Council business.

• Transport to official functions (if needed) when deputising for the Mayor. • A subscription to Local Government Act and Planning and Environment Legislation held in

the Councillors’ Room. • A subscription for the Local Government Regulations. • A Councillors’ Room, shared by all Councillors in the Council Headquarters Building,

including a telephone and computer terminal. • Councillor Room refreshments. • A telephone/facsimile machine dedicated line and consumables at a suitable location

as nominated by the Councillor which will remain the property of Council.

Where a telephone/fax facility is not required by a Councillor, Council will meet 50% of the rental of the Councillor’s telephone and the cost of all costs made on Council business.

The Mayor or General Manager will be required to certify all claims for reimbursement prior to payment.

Where no separate telephone/fax/answering machine and dedicated line is provided and upon request, Council will provide, at its expenses, an answering machine for a Councillor’s telephone.

• Upon request by a Councillor, Council will provide, at its expenses, a two (2) drawer filing

cabinet for the storage of Council related documents. • Upon request by Councillors, Council will provide, at its expense, copies of local

newspapers, industry magazines and publications for information and research purposes. • Air travel - economy class.


Page 15

• Insurance - Councillors shall receive the benefit of insurance cover for (See also Item 4): • personal injury/accident • public liability • professional indemnity • travel insurance • illness while travelling - travel, accident or sickness

• Council will provide training for Councillors as is appropriate for the affective discharge of

the functions of civic office. Such training will be at Council’s expenses and will be provided by Council’s own staff or by outside providers as appropriate.

Reasonable expenses for the care of:

(a) a child of the Councillor; or (b) a dependant of the Councillor requiring full-time care, actually and

necessarily incurred by a Councillor whilst attending Council and Committee meetings, and Council Workshops.

NOTE:

1. Child/dependant care expenses are not to be reimbursed if the care is provided by a relative of the Councillor who ordinarily resides with the Councillor. A "relative" is defined as a spouse, defacto partner, parent, son, daughter, brother, sister or grandparent.

2. That for any Councillor the amount payable in any one year be limited to

$3,500 (indexed to CPI) however any Councillor be entitled to approach the General Manager for special consideration to make a recommendation to Council.

Reimbursement is subject to a formal claim being lodged not later than one (1) month after the expense was incurred.

• Protective apparel, if required, including hard hat and safety footwear, to accord with

the NSW Occupational Health and Safety Act, 1983, for on site inspections. • Provision of Notebook computer, printer, consumables and Telstra line. Councillors to be

offered the option of a Council provided Broadband ISDN connection or where a Councillor already has an ISDN connection and uses that connection for Council business, a subsidy of $90 per month towards the cost of maintaining that connection.

• Provision of a Councillor uniform, upon request, consisting of blazer/jacket; shirt/blouse; trousers/skirt and tie/scarf.

Travelling Expenses Incurred by Councillors Within the Hastings Local Government Area Councillors are entitled to claim for travel from their place of residence to and from the Council Chambers, or other nominated venues, whilst on Council business, at the rate per kilometre as contained in the Local Government (State) Award. The travelling expense is payable for Council and Committee Meetings, formal or social functions when representing Council or meetings with the community, where attendance is approved for the purposes of this policy by the Council or the Mayor or the General Manager. Outside the Local Government Area When approved by Council or the Mayor, Councillors will be entitled to travel to be by first class, such as when the Councillor is to accompany dignitaries. The Mayor and the General Manager are to have authority to determine such circumstances.


Page 16

Where destinations are up to two (2) hours drive from Port Macquarie, travel should be by Council vehicle, unless otherwise approved by the Mayor or General Manager. A Councilor who uses his or her own vehicle will be reimbursed at the appropriate kilometre rate or equivalent airfare, whichever is the lesser. Vehicles Upon request by Councillors, vehicles based at the Administration Building will be made available to enable Councillors to conduct inspections or attend meetings on Council related business. Conferences and Seminars Who May Attend Conferences/Seminars? Councillors may be nominated to attend conferences, seminars and similar functions by: • the Council, through resolution duly taken • the Mayor or General Manager acting under delegated authorities This shall not preclude the Mayor from nominating a substitute attendee for functions on those occasions where the Mayor is unable to be in attendance. What Conferences and Seminars May be Attended? The conferences, seminars, workshops, courses and similar to which this policy applies shall generally be confined to: • Local Government Association Annual Conferences (Federal and State). • Special “one-off” Conferences called by the Local Government Association on important

issues Annual Conferences and Congresses of the major industry associations and professions in Local Government.

• Seminars which further the training and development efforts of the Council, and within the budget framework.

Registration The Council will pay all normal registration costs which are charged by organisers, including those relating to official luncheons, dinners and tours which are relevant to the interests of the Council. Costs Incurred Payment of reimbursement of costs incurred shall be subject to the requirements: (a) The travel is on Council business being to and from conference or seminars of the

Local Government related organisations. (b) Only reasonable allowances are claimed or accepted towards necessary out-of-

pocket expenses. (c) The travel is undertaken with all due expedition, and by the shortest route. (d) Any time occupied in other than Council business is not included in the calculation of

expenses to be paid. (e) The claim is made not later than three (3) months after the expenses were incurred,

and upon a voucher form for payment.


Page 17

Actual accommodation and subsistence expenses will be met by Council up to the limits prescribed in Council’s Policy No. S21 or on the basis of reasonableness, as determined by the Mayor or General Manager. Council will not meet any expenses for alcohol or personal expenses. Community Functions Where the Mayor, Deputy Mayor or Councillors accept an invitation to attend a community function in the role of the Mayor, Deputy Mayor or Councillor, Council shall meet the cost associated with such attendance. Spouse/Partner Where the attendee is accompanied by his or her spouse/partner no objection is raised subject to Council not being involved in any additional costs. Where the Mayor has requested a Councillor to attend a function in his stead and the nature of the function is such that the Mayor has determined the Councillor should be accompanied, Council will meet travelling and subsistence expenses for the spouse/partner. Councillors’ Insurance Councillors shall receive the benefit of insurance cover for: • Personal Injury/Accident - Councillors will be covered whilst ever on Council business. • Public Liability • Professional Indemnity • Travel Insurance

(i) Personal Effects: Where Council requires a Councillor to travel Council will obtain travel insurance through its travel agent insurers to cover personal effects of participants.

(ii) Personal Accident: Where Council requires a Councillor to travel overseas it will

effect personal accident cover. Illness While Travelling - Travel Accident or Sickness Occasionally Councillors or staff members incur medical or hospital expenses from illness or accident whilst travelling overseas on Council business. Council will take out a Travel, Accident and Sickness Policy to cover overseas travel in the individual case. Councillors’ Legal Advice and Legal Costs Enquiry, Investigation or Hearing In the event of any enquiry, investigation or hearing by any of: • Independent Commission Against Corruption • The Office of the Ombudsman • The Department of Local Government and Co-operatives • The Police • The Director of Public Prosecutions, or • The Local Government Pecuniary Interest Tribunal into the conduct of a Councillor, or

where:


Page 18

Legal proceedings being taken against a Councillor arising out of or in connection with the Councillor’s performance of his or her civic duties or exercise of his or her functions as a Councillor, Council shall reimburse such Councillor, after the conclusion of the enquiry, Investigation, hearing or proceeding, for all legal expenses properly and reasonably incurred, given the nature of the enquiry, investigation, hearing or proceeding, on a solicitor/client basis, PROVIDED THAT:

(a) The amount of such reimbursement shall be reduced by the amount of any

moneys that may be or are recouped by the Councillor on any basis; and (b) That the enquiry, investigation, hearing or proceeding results in a finding

substantially favourable to the Councillor.

Note: Legal expenses incurred in relation to proceedings arising out of the performance by a Councillor of his or her functions under the Act should be distinguished from expenses incurred in relation to proceedings arising merely from something which a Councillor has done during his or her term in office. An example of the latter is expenses arising from an investigation as to whether a Councillor acted corruptly by using knowledge of a proposed rezoning for private gain. This latter type of expense should not form part of a policy adopted under Section 252 of the Act.

Council may not meet the costs of an action in defamation taken by a Councillor as plaintiff in any circumstances. Where doubt arises in relation to any of these points, Council should seek its own legal advice.

Councillors’ Expenses Reporting Section 428 of the 1993 Local Government Act requires, inter alia:

"Within 5 months after the end of each year, a council must prepare a report as to its achievements with respect to the objectives and performance targets set out in its management plan for that year."

The abovementioned report must include details of:

"...the total amount of money expended during the year on mayoral fees and councillor fees, the council’s policy on the provision of facilities for use by councillors and the payment of councillor’s expense, together with a statement of the total amount of money expended during that year on the provision of such facilities and the payment of such expense."


Page 19

Statement of External Bodies Exercising Delegated Function S.428(2)(o) No external bodies exercised functions delegated by Council in the period 1 July 2005 to 30 June 2006. Statement of All Companies in which Council Held a Controlling Interest S.428(2)(p) There are no companies which Council held a controlling interest in the period 1 July 2005 to 30 June 2006. Statement of All Partnerships, Cooperatives Or Other Joint Ventures to which Council was a Party S.428(2)(q) Council was not involved in any partnerships or joint ventures in the period 1 July 2005 to 30 June 2006. Council is part of the Mid North Coast Library Cooperative The mid north coast cooperative library service enables rationalised purchasing of resources which are then shared with all residents. All branch libraries are on line so that readers can reserve or request items from any location. We remain successful with Library Council special development grants, last year receiving $88,000 for a project named "youth links@your library". The funds will develop and enhance collections and youth experiences at all Branches. Council is a member of the Mid North Coast Strategic Alliance Port Macquarie-Hastings Council has continued to be extremely proactive in the Mid North Coast Group of Councils which incorporate the Councils that stretch from Gloucester to the Clarence. A key part of the Groups activities is the Mid Coast Strategic Alliance which aims at exploiting operational efficiencies and benefits that stem from the nine Councils within the region working together. A number of operational areas have benefited from the Alliance approach including Human Resources, Information Technology, Procurement, Planning, Section 94 and Occupational Health and Safety. The State Government is continuing to place significant emphasis on the benefits of Alliance and the Mid North Coast Strategic Alliance has delivered a range of benefits including financial savings, information sharing and professional development for staff. The Strategic Alliance will require an ongoing commitment by all member Councils in order to continue to yield the benefits afforded by the initiative.


Page 20

Report on Bush Fire Hazard Reduction Activities S.428(2)(i1) Hazard reduction activities were carried out by four agencies within the Port Macquarie-Hastings Council area. These were NSW Rural Fire Service, National Parks & Wildlife Services, State Forests, and NSW Fire Brigades. Hazard Reduction Activities NSW Rural Fire Service NSW Rural Fire Service, Port Macquarie-Hastings District, completed 134 hectares of hazard reduction burns. National Parks and Wildlife Service (NPWS) The NPWS carried out four hazard reduction activities; totalling 336.1 hectares and completed 329 km of fire trail maintenance. State Forest The State Forest carried out 33 hazard reduction activities, which were completed to satisfactory levels, totalling 1025.2 hectares. 129 km of fire trail maintenance was also completed. NSW Fire Brigades The NSW Fire Brigade carried out no hazard reduction activities. They assisted NPWS at North Haven with a controlled burn. A training day was cancelled due to strong winds. Summary of Hazard Reduction Works One planned control burn was approved by the Hastings Bush Fire Management Committee totalling 45 hectares. There were a further 1280 hectares of hazard reduction by mechanical means - hand clearing/mowing/slashing. Port Macquarie-Hastings Council spent $50K on slashing and hazard reduction works. Fire Calls and Other Incidents (Rural Fire Service) The Rural Fire Service attended a total of 397 incidents during the 2005/2006 year. These incidents included bush and grass fires, structural fires, motor vehicle accidents/fires, storm and tempest, within the Port Macquarie-Hastings Council area and surrounding areas.


Page 21

Details Of Programmes Undertaken By Council During The Year To Promote Services And Access To Services For: • People With Diverse Cultural And Linguistic Backgrounds S.428(2)(J), • Programmes that meet the needs of children Cl 31(1)(c) and • Council’s performance in relation to access and equity activities to meet

resident’s needs Cl 31(1) (d) (I) The Hastings has relatively small numbers of people from linguistically diverse backgrounds. Aboriginality Of a total population of 64,483 some 1,273 persons identified as Aboriginal or Torres Strait Islander in the 2001 Census (2% of total population). This represents a similar rate to NSW (1.8% total population) but lower than the Mid North Coast Region (3.6% total population), and is a 30% increase over the 931 persons identified as Aboriginal or Torres Strait Islander in 1996. Census data may under enumerate the number of Aboriginal or Torres Strait Islanders in the population and informal estimates suggest 1500 may be a more accurate figure. Ethnicity Of the total Hastings population of 64,483, 54,701 persons identify their place of birth as Australia (84.8% of total population). This represents a significantly higher rate than NSW (69.9% total population) and a similar rate to the Mid North Coast Region (84.0% total population). Of 4,629 persons identifying as not having Australian birth, identified their place of birth as English speaking countries (7.2% of total population). 2,008 persons identified their place of birth as non-English speaking countries (3.1% of total population) and is a 20% increase over the 1,665 in 1996. 94.3% of the Hastings population (aged 5 years or more) speak English only. During the year the following activities were carried out: • Support and sponsorship of activities targeting people from cultural and linguistic diverse

backgrounds • Group for Reconciliation including printing of newsletter • Community events held marking NAIDOC and Reconciliation Weeks • Consultation on Draft Statement of Commitment and Reconciliation undertaken. • Council continued to consult with local Lands Council on relevant issues • Aboriginal Art exhibited at Port Macquarie Regional Art Gallery • Involved with the Mid North Coast Multicultural Network • Developing a Multi Cultural Directory to be included in the Hastings Community Services

Directory


Page 22

Access & Equity Activities The following section summarises the activities Hastings Council undertook to ensure that appropriate facilities and services are accessible to everyone in the community. This covers services Council may itself provide and services Council may advocate for provision from other service providers. Council’s objective is to ensure that appropriate facilities and services are accessible to everyone in the community. Major Targets 1. Promote fairness in the distribution of resources and access to services essential to meet

basic needs. 2. Recognise people’s rights and improve quality of life. 3. Provide people with opportunities for participation and consultation about decisions

affecting their lives and improve the accountability of decision-makers. Hastings Council priority access and equity activities have been identified as part of its ongoing community planning process. The Social Plan 2005 – 2010 has been developed to assist Council, local services providers and relevant government departments in their planning for specific facility and service provision in the Port Macquarie-Hastings Local Government Area. Other Council planning documents, which the Social Plan refers to, are: • Hastings Crime Prevention Strategy 2006 – 2009 • Disability Discrimination Act Action Plan 2002 - 2005 • Port Macquarie-Hastings Road Safety Strategic Plan 2004 – 2007 • Pedestrian Access and Mobility Plan 2001 - 2011 Copies of these documents are available at all Libraries for reference. They are also available from the Council Offices.


Page 23

Access & Equity Activities Significant access and equity activities Council has achieved in 2005 - 2006 reporting year are highlighted in the following table.

Strategy

Outcomes Achievements/Progress

Generic Hastings Strategies

Implement the strategies identified in the Hastings Crime Prevention Plan (CCP) 2005-2008 aimed at reducing crime and fear of criminal activities

A reduction of crime in the Hastings

Strategy achieved & ongoing. Strategies identified for 05/06 in Crime Prevention Plan achieved.

Support the implementation of the strategies identified in the North Coast Area Health Service Plan 2005-2008.

Improve health and well-being of residents in the Hastings

Strategy achieved & ongoing. Council provides support as required.

Implement the strategies identified in the Port Macquarie-Hastings Council’s Road Safety Strategic Plan 2004-2007

A safer environment is provided for residents in the Hastings

Strategy completed & ongoing. Strategies identified for 05/06 in Road Safety Strategic Plan achieved.

H1.1.1 Ensure that: all Council divisions are aware of social issues relevant to their sections. other Council divisions consulting with Community Services regarding social needs. Social issues considered in Council documents

Achievement of a “whole of Council approach” to Social Planning

Strategy partly achieved. A draft Social Planning Framework has been developed for Port Macquarie-Hastings Council. The draft framework will be presented to Council in the 06/07 financial period for adoption.

H1.1.2 Lobby for an increase in community facilities in the Hastings to service adequately the needs of the community.

Achievement of a “whole of Council approach” to Social Planning

Strategy achieved & ongoing Council adopted the Community & Cultural Facilities Section 94 Plan, which identified new community facilities to be provided in the LGA

H3.1.1 Encourage the use of Non-Council owned Halls by identifying funding opportunities to upgrade community facilities, including halls and showgrounds

To increase participation by residents within the Hastings.

Strategy achieved & ongoing. Council's CDO provided assistance to Non-Council owned halls regarding sourcing and acquiring funding to upgrade community facilities


Page 24

Strategy



H3.1.2 Raise awareness and acceptance of various target groups through positive images in the local newspaper, Council newsletter, Council’s website and other media outlets.


Strategy achieved & ongoing. Council achieved the required number of positive articles for each target group.

H3.2.1 Support intergenerational activities such as Intergenerational Support Day & Grandparents’ Day.

Improved relationships between older and younger people.

Strategy achieved & ongoing. $1,000 allocated to Burnside for Grandparents Day activities. Council also undertook the Intergenerational activity - Intergenerational Photographic Exhibition for older people and young people

H3.1.4 Implement the strategies identified in the Port Macquarie-Hastings Council Cultural Plan 2005-2020


Strategy partly achieved. The Port Macquarie- Hastings Council Cultural Plan is currently in the process of being developed. The plan is due for completion in the 06/07 financial period.

H3.3.1 Develop an improved consultation process between Council and the community.

A higher level of positive interaction between Council and the Community

Strategy partly achieved. Council has developed a Community Participation Policy. The policy is currently in Draft format and will be presented to Council for adoption and implementation in 06/07.

H4.1.4 Implement strategies identified in the “Economic Development Review”.

Increased employment and business opportunities available in the Hastings.

Strategy achieved & ongoing. Industry development planning and key business development programmes funded and operational.

H5.1.2 Strengthen the work of community-based organisations & help them to attract additional resources to meet social and community needs

Improve the well-being of the community through increased community services

Strategy achieved & ongoing. Achievements include: • Purchase of ID Demographic

Databases which provides community profiles and social atlas information, which are located on Councils website and freely available to the community.

• The Social Plan is also freely available to the community, both on the Internet and hardcopies.

• Assistance with lobbying and submission writing to community groups and community members. The CDO also provides assistance to community organization in sourcing and securing funding.


Page 25

Strategy



H5.1.6 Support existing mental health service providers by: Identifying funding opportunities; Promoting existing services

Improve the well-being of the community through increased community services

Strategy achieved & ongoing. Councils Social Plan Fund provided $3,500 towards Mental Health First Aid - Train the Trainer.

H6.1.2 Provide signage at local beaches regarding safety of personal belongings.

Beaches in the Hastings are safe and accessible.

Strategy Completed. Council provided signage at Town Beach, Flynns Beach, Lighthouse Beach & Shelley’s Beach regarding "Park Smarter - Don't risk it, take you valuables". Project to be expanded in 06/07.

H6.1.5 Promote the “Beach Safety” brochure to the community and visitors to the area.

Beaches in the Hastings are safe and accessible.

Strategy achieved & ongoing (Refer to C5.1.4).

H6.2.3 Increased safety of people using electric scooters by developing and promoting the “Safe Scooting Kit” and conducting workshops on safe use of scooters.

Improve the road safety for residents of the Hastings

Strategy achieved. Safe Scooting Kit DVD & Video produced and made aware to community.

H7.1.1 Identify and distribute relevant available information to the community regarding mental health issues and services.

An improvement of the health and well-being of the residents in the Hastings.

Strategy achieved & ongoing. Information forwarded to Council staff, and their networks regarding mental health issues as information became available.

H8.1.3 Lobby State and Federal Governments in relation to the provision of affordable housing.

Affordable housing is provided for residents within Hastings LGA.

Strategy not completed. Strategy placed on hold until the Draft Affordable Housing Strategy is completed and adopted by Council.

H8.1.1 Develop and implement an affordable Housing Strategy that addresses the needs of the residents of the Hastings,


Strategy partly achieved. The draft Affordable Housing Strategy has been developed. The Strategy will be presented to Council in 06/07 financial period for adoption. Implementation of the Plan will commence @ the beginning of 2007.

H8.1.2 Lobby State Government with regards to the retention of Caravan Parks under the Residential Parks Act 1998 in the Hastings LGA


Strategy not achieved Strategy placed on hold until the Draft Affordable Housing Strategy is completed and adopted by Council.


Page 26

Strategy



H9.1.1 Implement strategies identified in the Pedestrian, Access and Mobility Plan.

An improvement in the transport and pedestrian/cycleway facilities available in the Hastings

Strategy achieved & ongoing. Strategies identified in 05/06 in the Pedestrian, Access & Mobility Plan achieved.

H10.1.1 Continue to support the expansion of the Port Macquarie University Campus in line with the “Blueprint for Enhancing Higher Education Delivery in the Extended Hastings Region”.

Improved professional development and retention of young people in the Hastings

Strategy achieved & ongoing. Student population 240 in 2006. Approx. $11m invested at Campus to support next stage of infrastructure development.

H10.1.2 Continue to provide and increase University Scholarships available for courses offered at Port Macquarie campus.

Improved professional development and retention of young people in the Hastings

Strategy achieved & ongoing. Council has two scholarships in place together with a growing list from other institutions/companies.


Page 27

Strategy


Children & their families

C3.1.5 Promote and support children-specific activities such as Children’s Week, Child Protection Week, Grandparents’ Day & Teddy Bears’ Picnic through.

More recreational and leisure opportunities available for families.

Strategy achieved & ongoing. Council provided funding and assistance to Teddy Bears Picnic, Grandparents Day & Child Protection Week.

C3.1.6 Recognise the contribution that grandparents provide to families by involving grandparents in families’ activities.


Strategy achieved & ongoing. $1,000 allocated to Burnside to provide activities in conjunction with Grandparents Day.

C5.1.4 Educate children and families about beach safety.

A safer environment is provided for children and their families

Strategy achieved & ongoing. Beach safety brochures produced by Port Macquarie-Hastings Council - Lifeguards regarding beach safety and beach rules. Beach safety brochures distributed.

C4.1.4 Support the implementation of strategies identified in the Families’ First North Coast Area Plan 2004-2007.

Support services for children and their families are enhanced.

Strategy achieved & ongoing. CCD Manager attends family first meetings. Council also provided $1,050 to implement Family Support Program (St Joseph Family Support Services).

C3.1.4 Provide sporting scholarships for children from lower socio-economic backgrounds to cover the costs of sports uniform and registration.


Strategy achieved & ongoing. "Get Active Sporting Scholarship" developed. The first round of scholarships open in September 2006. Scholarships will open twice a year to coincide with the beginning of the winter and summer month sports.

C3.3.1 Council to participate in relevant network meetings, such as Families’ First Implementation Group, Early Intervention and Child Protection Network.

A more friendly environment for children and their families in the Hastings

Strategy achieved & ongoing. Relevant Community Services staff have attended and participated in network meetings on a regular basis


Page 28

Strategy


Young People

Y1.1.2 Support programs for young offenders and those at risk of committing criminal activities

A positive perception of young people with regards to crime or criminal activities.

Strategy achieved & ongoing. Achievements include: * the "Up the Wall" mural project; * PCYC Mural project (in partnership with PCYC); In 2006, Council will undertake mural projects at Shelley Beach and Macquarie Park.

Y2.1.2 Provide specific activities for young people, including the co-ordination and promotion of specific events such as Youth Week, Battle of the Bands and Fresh Art.

Young people have safe places to interact and socialise.

Strategy achieved & ongoing Council achievements included: 16 youth specific events during Youth Week, including Battle of the Bands. During Youth Week approximately 2,135 people attended the events. Fresh Art, which consisted of two weeks of activities Council also supported three indent events (all music events)

Y2.1.3 Foster a partnership with PCYC to develop and implement strategies regarding the provision of safe public places for young people to interact and socialise.


Strategy completed. Achievements of this strategy were: Establishment of a Youth Advisory Group Employment of a Youth Activity Coordinator (Council funded position for 18 months – Crime Prevention Fund) Employment of a permanent Youth Activity Coordinator, funded by PCYC. PCYC looking at extended opening hours to the weekend.

Y2.1.4 Provide sporting scholarships for young people from lower socio-economic backgrounds to cover the costs of sports uniform and registration.


Strategy achieved & ongoing. "Get Active Sporting Scholarship" developed. The first round of scholarships open in September 2006. Scholarships will open twice a year to coincide with the beginning of the winter and summer month sports.

Y2.1.6 Identify opportunities to provide affordable cultural and recreational activities for young people.


Strategy achieved & ongoing. Council provided a wide range of activities and events for young people throughout 06/07, including: Youth Week Events Fresh Art Indent Events


Page 29

Strategy


Y2.2.1 Encourage a more positive presentation of young people through their participation in events including cultural, community, sport and academic events.

The contribution of young people in the Hastings is recognised and celebrated.

Strategy achieved & ongoing. Council recorded 17 positive articles regarding Youth Week. Additionally, 24 positive newspaper articles regarding young people were identified.

Y3.1.2 In partnership with the Youth Network, develop a booklet for young people in relation to their rights and responsibilities as employees.

Creation of more employment opportunities for young people in the Hastings.

Strategy not achieved. Key services - JPET, Youth Pathways & Midcoast Career Services all had to apply for funding in 05/06 to remain active. Strategy to be carried over to 06/07.

Y4.2.1 Promote existing drug and alcohol services in the Hastings through the Hastings Youth Network, CDAT & Community Health.

More drug and alcohol services are available to young people.

Strategy achieved and ongoing. Achievements include: Development of Dirtbag Mate Kit; Development of “Well if you ask Me” campaign Continuation of “Supply means Supply” campaign Reduction in number of intoxicated persons at youth events (Breathalyser testing @ Battle of the Bands and other youth events). Information provision and education provided to networks and community as information becomes available.

Y6.1.3 Promote KickStart Health Services on Council’s website.

An improvement in health and well-being of young people.

Strategy achieved. Council website provides information regarding Kickstart Health Services under the Youth Development Services

Y6.1.4 Develop a partnership with Division of General Practice to develop and implement strategies to improve communication between health professionals and young people

An improvement in health and well-being of young people.

Strategy not completed. Kickstart Health Services to coordinate the strategy with assistance from Council. Strategy to be carried over to 06/07.

Y7.1.2 Provide letters of support to youth service providers for applications to increase youth housing stock.

Affordable housing is more available to young people.

Strategy achieved & ongoing. Letters of support provided to increase housing stock for young people. This resulted in an increase in two dwellings for Community Housing & Christo Youth Services for preference housing for homeless young people.


Page 30

Strategy


Women

W2.1.1 In partnership with other service providers, support and participate in International Women’s Day Activities.

More women involved in events and activities in the Hastings

Strategy achieved & ongoing. Council ran an International Women’s Day event - International Women’s Day Honour Role.

W3.1.3 Increase resources to support women who are entering or re-entering the workforce and for the development of leadership skills (such as library reference material, TAFE and other courses).

Improved employment opportunities for women.

Strategy achieved & ongoing. $1,000 grant from Social Plan Fund provided to Port Macquarie Neighbourhood Centre to purchase "Women on the move" educational packages.

Men

M2.1.1 Support and participate in Men’s events and activities such as “Men’s Health Week”.

More inclusive environment for men in the Hastings

Strategy achieved & ongoing. $1,000 allocated to Interrelate Family Services to provide activities & events during Men’s Health Week.

M2.1.4 Conduct a “Boys” event at local high schools to promote men’s services, provide activities and discuss issues relating to men and boys.

More inclusive environment for men in the Hastings

Strategy achieved & ongoing. $2,000 allocated to send participants from Port Macquarie to the Rock & Water Conference @ University of Newcastle. The participants selected will then conduct Rock & Water events @ local high schools.

M3.1.1 Lobby for an increase in male-specific community services in the Hastings, such as Interrelate and men’s groups.

Improve the well-being of the male community in the Hastings through an increase in services

Strategy achieved & ongoing. Council supported the opening of Interrelate Family Services in Port Macquarie. This is due to open in Port Macquarie at the beginning of the 06/07 financial year. $1,000 allocated to Interrelate Family Services to participate in Men's Week Activities.

M4.1.2 Support and encourage programs/events that promote healthy lifestyles, such as the “Good Sports” program.

Improvement in lifestyle activities for men

Strategy achieved & ongoing. Council is currently running the "Good Sports" program in the Hastings LGA. The Good Sports program promotes a healthy and welcoming club culture. Sporting clubs commit to meeting responsibilities regarding alcohol consumption and providing a safe environment for players, families and supporters.


Page 31

Strategy


Aboriginal People & Torres Strait Islanders

A1.1.3 Implement the strategies identified in the Reconciliation Action Plan

Increased awareness of Aboriginal heritage and culture in the community

Strategy partly achieved. Draft Reconciliation Action Plan developed will be presented to Council for adoption and implementation in 06/07

A3.1.1 Endorse the Local Statements of Commitment and Reconciliation Action Plan between Port Macquarie-Hastings Council and local Aboriginal communities.

Improved relationships between Council, the general community and ATSI people.

Strategy not achieved due to staff turn over in 2005/06. This Strategy will be carried over to 2006/07 financial year.

A3.1.2 Promote the Local Statement of Commitment and Reconciliation Action Plan to the Hastings Community.


Strategy not achieved as documentation not completed due to staff turn over. This Strategy will be carried over to 2006/07 financial year.

A3.1.3 Incorporate an Aboriginal Consultation Protocol within the revised Port Macquarie-Hastings Council Consultation Policy.


Strategy partly achieved. Councils revised Community Consultation Policy makes reference to consulting with persons identifying as Aboriginal or Torres Strait Islander. However, it has been deemed necessary to develop a separate Consultation Policy regarding consulting with persons identifying as Aboriginal or Torres Strait Islander. The development of the new policy for this target group is likely to commence in the 07/08 Financial Period.

A3.1.4 Continue to implement Council’s Anti-Discrimination Training Program


Strategy achieved & ongoing Anti-discrimination sessions for new staff held twice a year.

A3.1.6 Celebrate appropriate Aboriginal ceremonies and events, such as NAIDOC Week, by working in partnership with LALC and service providers to co-ordinate and promote appropriate events and ceremonies.


Strategy achieved & ongoing. $1,000 allocated Birpai and Bunyah Aboriginal Land Councils to undertake NAIDOC Week Activities. Council involved in planning activities.


Page 32

Strategy


Older People

O1.1.1 Develop intergenerational projects to address the fear and perceptions of crime in relation to young people.

Positive perception of young people with regards to crime and a reduction of criminal activities in the Hastings

Strategy achieved & ongoing Interrogational Photographic Exhibition and Award Ceremony, for younger and older people held. Exhibition and award ceremony coincided with Seniors Week & Youth Week.

O2.1.5 Provide specific activities/events for older people, including the co-ordination and promotion of specific events such as Seniors’ Week, Alzheimer’s Week and Grandparents’ Day.

More older people are involved in community activities and events

Strategy achieved & ongoing. Council provided $1,000 grant for Seniors Week and $1,000 for Grandparents Day (discussed in H3.2.1).

O5.1.1 Develop and promote a “Safe Scooter Kit”.

A safer environment for older people

Strategy not completed. No action undertaken in 05/06. Strategy to be carried over to 06/07 financial period

O8.1.1 Increase the number of facilities that improve the opportunities for older people to circulate, such as positioning of bus stops, seating and shelters.

Older people have more access to transport in the Hastings

Strategy achieved & ongoing. Council continuing to implement strategies in Pedestrian Access Mobility Plan. Additionally Councils ADDO & Access Committee address community concerns regarding access and circulation opportunities for older people and people with a disability.

People from Culturally & Linguistically Diverse backgrounds

L2.1.2 Prepare a Multicultural Directory outlining the services and facilities available for persons from culturally diverse backgrounds in the Hastings.

More participation in the community from CALD people

Strategy partly achieved $2,000 allocated to develop directory. Draft developed &to be presented to Council in 06/07 for adoption.

L2.1.3 Continue to implement Council’s Anti-Discrimination Training Program


Strategy achieved & ongoing Council holds anti-discrimination sessions for new staff. Sessions are held twice a year.

L2.1.7 Promote funding opportunities for CALD projects.


Strategy achieved & ongoing. Community Development Officer provides assistance to CALD projects in writing submissions and sourcing and securing funding for CALD projects.


Page 33

Strategy


L2.1.8 Council to continue to participate in the Mid-North Coast Multicultural Network meetings and provide relevant resources.


Strategy achieved & ongoing. Councils Community Development Officer attends the Mid North Coast Multicultural Network meetings. Council provides meeting rooms and catering at Council offices when Network Meeting is held in Port Macquarie.

People with a Disability

D2.1.1 Implement the strategies identified in the DDA Action Plan.

An increase in accessible buildings, services and recreational facilities

Strategy achieved & ongoing. Strategies implemented as identified in DDA Action Plan.

D2.1.2 Work in partnership with service providers and community organisations to provide specific activities and events for PWD such as Access Awards and International Day for People with a Disability.


Strategy achieved & ongoing. Council developed protocol and criteria for Access Awards. Award Ceremony to be held in 06/07. Council also provided support for International Day for People with a Disability.

D2.1.6 Develop an Accommodation Directory identifying tourism and accommodation locations in the Hastings that are accessible for PWD.


Strategy partly achieved. $7,500 allocated to the development of an Accommodation Directory. Research undertaken & development of the directory underway. Strategy to be completed in 06/07.

D8.1.1 Develop a Mobility Map that identifies accessible amenities, transport options and paths of travel.

Improved access and transport options for PWD in the Hastings

Strategy achieved. Mobility Map developed and distributed to the community.

People identifying as Gay, Lesbian, Bi-sexual & Transgender

G2.1.4 Ensure access to resources and materials regarding information relevant to the GLBT community.

To increase the awareness and acceptance of GLBT members of the community

Strategy achieved (refer to Strategy 2.1.10)


Page 34

Strategy


G2.1.7 Council to be receptive to the needs of the GLBT community.


Strategy achieved & ongoing. GLBT section in the 2005-2010 Social Plan, which addresses the needs of the GLBT community. Strategies currently being implemented. Council will also continue to meet with representatives from the GLBT community on a regular basis.

G2.1.8 Continue to implement Council’s Anti-Discrimination Training Program


Strategy achieved & ongoing. Anti-discrimination sessions for new staff are held twice a year.

G2.1.10 Update the Hastings Pride Booklet.


Strategy achieved & ongoing. $3,000 allocated to this project. The Hastings Pride Booklet was updated and launched. The booklets have been distributed to relevant community organizations, Council officers and places of interest.


Page 35

Summary of the Amounts Incurred by Council during 2005/2006 in Relation to Legal Proceeding Taken By or Against Council S.428(2)(e) Matter Sum of Amount Comment

Department of Environment & Conservation - Alleged breaches of Section 118D(1) of the National Parks & Wildlife Act 1974

24,925.30 Continuing – Land & Environment Court

Dugdale - Pollard - 3 Newport Crescent - Non Compliance

1524.76 Continuing

Kirkbride - Clearing SEPP 14 Wetlands

183.60 Prosecution finalised

MMTR Pty Ltd - Illegal Tree Clearing - Lot 5 DP 809815, Thrumster


O'Donnell & Hanlon


Scorpion Securities - DA 2003/0834 20-22 Mort St

5687.51 Appeal finalised

Breckenridge - EPA Order for caravans

437.85 Advice

McDonald - Litter Prosecution

1134.00 Prosecution finalised - Sec 10

Liquor Licence Application – Sandcastle

937.60 Advice

Jones - Dangerous Dog Complaint

345.00 Advice

Carnegie Cove - Bonny Hills

2167.00 Advice

Auspacific Property Group Lakewood

2402.98 Appeal withdrawn

Gemtaf - El Paso Redevelopment (BA 185/97)

245.00 Advice (opinion obtained)

Deed of Release - Riley – Fence

330.00 Issue resolved

Illegal Building Works - Time limits for prosecution

560.00 Advice


Page 36

Matter Sum of Amount Comment

Delegation of Function EPA Act

175.00 Advice

Port Central - Free Car Parking

445.00 Agreements drawn up - finalised

Palm Court - Free Car Parking


Peachtree Arcade - Free Car Parking


Doherty - Breach of Companion Animals Act

456.00 Withdrawn

Waldron - Breach of Companion Animals Act

1052.00 Prosecution finalised - Sec 10 - $630 recovered

Longneck Enterprises


Total

47,674.13


Page 37

Condition of Public Buildings S428(2)(d)

Area Spent Condition as at 30 June 2006

Amenities & Toilets $266,952.90 Satisfactory

Visitor Information Centres $74,763.67 Satisfactory

Community/Youth Centres $4,275.24 Satisfactory

Surfing Clubs $84,338.21 Satisfactory

Residences $13,162.42 Satisfactory

Music Centre $3,786.43 Satisfactory

Public Halls $66,217.12 Satisfactory

Senior Citizen Centres $11,228.55 Satisfactory

Civic Centre $66,648.31 Satisfactory

Libraries $194,200.06 Satisfactory

Indoor Sporting Complexes $70,587.09 Satisfactory

Regional Stadium $8,329.79 Satisfactory

Historic Court House $17,620.34 Satisfactory

HQ, Laurieton & Wauchope Admin $383,973.13 Satisfactory

Regional Art Gallery $45,352.78 Satisfactory

Coach/Transit Station $32,166.36 Satisfactory

Community Clocks $1,533.97 Satisfactory

Sea Rescue $13,635.40 Satisfactory

SES & Fire Control $20,508.38 Satisfactory

HAAC Centre $3,247.97 Satisfactory

Total $1,382,528.12


Page 38

Condition of Public Road, Stormwater Drainage, Flood Mitigation, Water Supply and Waste Water S428(2)(d) Definitions used with respect to the condition of water, wastewater, roads and drainage assets are as follows: Excel In excellent (near new) condition; and/or Adequately performing the required

function; and/or No problem beyond normal maintenance; and/or Negligible; wear and/or Undamaged or damage repaired to original specification

Good In good condition; and/or Easily performing required function; and/or Wear approaching allowable limits and/or All wear within tolerance

Fair In fair condition; and/or Not performing required function; and/or Problem requiring immediate attention; and/or Wear beyond tolerances; and/or Damage is noticeably affecting performance

Poor Unusable; and/or Broken Down; and/or Not able to be operated; and/or Dangerous

CONDITION OF PUBLIC ROADS

Asset Category Quantity

Condition Rating at

30/6/2006

At Cost Value ( x $1,000)

Estimate of Amount

Required to Raise Assets

to a Satisfactory

Serviceability Standard

( x $1,000)

Estimate of Annualised

Cost to Maintain

Satisfactory Serviceability

Standard ( x $1,000)

Estimate of Annualised

Cost to Maintain Current

Serviceability Standard

( x $1,000)

Maint. Expenditure

for 2005/2006 Financial Year

( x $1,000)

Sealed Local Roads

757.588km Fair $ 302,284.84 $ 35,858.34 $ 6,365.83 $ 6,046.00 $ 4,514.37

Unsealed Local Roads

446.677 km Fair $ 44,584.92 $ 5,288.86 $ 1,783.52 $ 892.00 $ 665.84

Bridges on Local Roads.

120 Fair $ 17,869.35 $ 2,119.74 $ 201.03 $ 179.00 $ 266.86

Bridges on Regional Roads.

14 Fair $ 6,301.38 $ 747.50 $ 70.89 $ 64.00 $ 94.11

Sealed Regional Roads

73.759 km Good/Fair $ 33,680.92 $ 3,995.38 $ 707.81 $ 674.00 $ 503.00

Unsealed Regional Roads

13.649 km Good/Fair $ 1,603.26 $ 190.19 $ 64.14 $ 65.00 $ 23.94

Street Lighting - Fair - $ 300.00 $ 1,150.00 $ 990.00 $ 986.02

Note: Accurate estimates of the annualised cost to raise the asset condition to a satisfactory serviceability standard or to maintain the current serviceability standard, are not currently available. The figures given in the table above are the best estimates.


Page 39

CONDITION OF STORMWATER DRAINAGE AND FLOOD MITIGATION

Asset Category Estimated Condition Rating at 30/06/06

Estimated At Cost Value

Estimated Cost to

Raise Asset to a

Satisfactory Standard

Estimated Annualised

Cost To Maintain Asset to a

Satisfactory Standard

Maintenance Expenditure

for 2005/2006

Urban Stormwater Drainage 199km pipes 8,700 pits 95 detention ponds/basins 75 gross pollutant traps

fair $37,377,893 $8,446,502 $818,510 $429,604

Flood Mitigation 285,534m3 drainage

fair $4,967,732 $1,153,498 $111,780 $12,291

CONDITION OF WATER SUPPLY Category Condition at

end of 30/06/06

Cost estimate to reach

Satisfactory standard

Cost estimate to maintain standard

(current $ value)

Maintenance Programme

2006/2007 ($)

Collection 5 river intakes, 1 borewell Good N/A 250,000 250,000 Treatment 3 water treatment plants 10 chlorination sites

Excellent Good

N/A N/A

350,000 300,000

350,000 300,000

Storage 2 OCS Dams 33 Reservoirs

Good Good

N/A N/A

310,000 290,000

310,000 290,000

Reticulation 18 pump stations 753km mains 24,677 connections 1 SCADA system, includes 175 sites

Good Good Good Good

N/A N/A N/A N/A

350,000 432,000 475,000 295,000

350,000 432,000 475,000 295,000


Page 40

CONDITION OF WASTE WATER

Category Condition at

end of 30/06/2006

Cost estimate to reach

Satisfactory standard

Cost estimate to maintain

standard (current $

value)

Maintenance Programme

2005/2006 ($)

Collection 26,329 connections 487km gravity mains 95km rising mains 155 pump stations

Good Good Good Good

N/A N/A N/A N/A

350,490

1,135,000

333,800

1,135,000

Treatment Disposal 6 plants

1,500,000

1,500,000

Work carried out on private land under Section 67 S428(2)(k) There were no resolutions made under Section 67 concerning work carried out on private land.


Page 41

Freedom of Information

SECTION A Numbers of new FOI requests –

Information relating to numbers of new FOI requests received, those processed and those incomplete from the previous period.

FOI Requests

Personal

Other

Total

A1 New (including transferred in) A2 Brought forward

5

17

1

22

1 A3 Total to be processed

5 18 23

A4 Completed A5 Transferred out A6 Withdrawn

5

16

21

A7 Total processed

5

16

21

A8 Unfinished (carried forward)

Nil

2

2

SECTION B Status of completed FOI requests?

(Completed requests are those on Line A4). Results of FOI Request

B1 Granted in full B2 Granted in part B3 Refused B4 Deferred

15

3 3

Nil

B5 Completed 21

SECTION C Ministerial Certificates - number issued during the period.

C1 Ministerial Certificates issued Nil

SECTION D Formal consultations - number of requests requiring consultations (issued)

and total number of FORMAL consultation(s) for the period. D1 Number of requests requiring formal consultation(s)

-

5


Page 42

SECTION E

Amendment of personal records – number of requests for amendment processed during the period

Result of Amendment Request

Total

E1 Result of amendment - agreed E2 Result of amendment - refused

Nil Nil

E3 Total

Nil

SECTION F Notation of personal records - number of requests for notation

processed during the period. F3 Number of requests for notation

Nil

SECTION G FOI requests granted in part or refused - Basis of disallowing access - Number of times each reason cited in relation to completed requests, which were granted

in part or refused. Basis of Disallowing or Restricting Access

Personal

Other

G1 Section 19 (application incomplete, wrongly directed) G2 Section 22 (deposit not paid) G3 Section 25(1)(a1) (diversion of resources) G4 Section 25(1)(a) (exempt) G5 Section 25(1)(b), (c), (d) (otherwise available) G6 Section 28(1)(b) (documents not held) G7 Section 24(2) (deemed refused, over 21 days) G8 Section 31(4) (released to medical practitioner)

6

G9 Totals

6

Nil

SECTION H Costs and fees of requests processed during the period

(ie those included in lines A4, A5 and A6).

Assessed

Costs

FOI Fees Received

H1 All completed requests

$5490

$570


Page 43

SECTION I

*Discounts allowed - numbers of FOI requests processed during the period where discounts were allowed.

Type of Discount Allowed

Personal

Other

I1 Public interest I2 Financial hardship - Pensioner/child I3 Financial hardship - Non-profit organisation

Nil 65 Nil

Nil Nil Nil

I4 Totals

65

Nil

I5 Significant correction of personal records

Nil

Nil

Note: *Except for Items I5, Items I1, I2, I3 and I4 refer to requests processed as recorded in A7. I5 however shows the actual number of requests for correction of records processed during the period.

SECTION J Days to process:

Number of completed requests (A4) by calendar days (elapsed time) taken to process.

Elapsed Time

Personal

Other

J1 0 - 21 days J2 22 - 35 days J3 Over 35 days

1

14

5 1

J4 Totals

1

20

SECTION K Processing time:

number of completed requests (A4) by hours taken to process Processing Hours

Personal

Other

K1 0 - 10 hours K2 11 - 20 hours K3 21 - 40 hours K4 Over 40 hours

1

15

3 1 1

K5 Totals

1

20


Page 44

SECTION L Reviews and appeals:

number finalised during the period L1 Number of internal reviews finalised

Nil

L2 Number of Ombudsman reviews finalised

Nil

L3 Number of District Court appeals finalised

Nil

Details Of Internal Review Results: in relation to internal reviews finalised during the period

Bases of Internal Review

Personal

Other

Grounds on which internal review requested

*Upheld

*Varied

*Upheld

*Varied

L4 Access refused L5 Deferred L6 Exempt matter L7 Unreasonable charges L8 Charge unreasonably incurred L9 Amendment refused

L10 Totals

Nil

Nil

Nil

Nil

Note: * Relates to whether the original agency decision was upheld or varied by the internal review.


Page 45

ADDITIONAL SUMMARY INFORMATION *Comparison from Previous period

Year

2005

2006

New Requests

10

23

Completed

9

21

Withdrawn

1

0

Granted in Full

8

15

Granted in Part

Nil

3

Refused

Nil

3

Deferred

Nil

Nil

Requiring Consultation

2

5

Number of internal reviews

Nil

Nil

Number of Ombudsman reviews

Nil

Nil

Number of ADT reviews

Nil

Nil

Amendment of personal records

Nil

Nil

There has been nil impact by FOI requirements on Council's activities, policies and procedures. There have been nil inquiries under the FOI Act by the Ombudsman or any appeals under the Act to the Administrative Decisions Tribunal.


Page 46

Privacy and Personal Information Protection Act

The Privacy & Personal Information Protection Act is an Act to provide for the protection of personal information, and for the protection of the privacy of individuals generally. It is a requirement of the Act that all state agencies, including local government must prepare and implement a privacy management plan. Port Macquarie-Hastings Council adopted its Privacy Management Plan on 9 October 2000. The Act requires Council to comply with twelve (12) Information Protection Principles. The principles cover the way councils collect, store and provide access to personal information. Training sessions on the requirements of the Act have been provided to Councillors and relevant staff advising them of their responsibilities in complying with the twelve principles. Information booklets on the Privacy Act have been made available at Council's Customer Service Counter and branch offices. Council has reviewed a number of its forms used for collecting information from the public. As a requirement of the legislation some have been amended to include a Privacy & Personal Protection Notice which advises the public of the reason the information is being collected, the intended recipients of the information, whether the supply of the information is required by law or voluntary, the existence of any right of access to, and correction of the information, and the name and address of council. The Privacy & Personal Information Protection Act also contains provisions relating to the disclosure of personal information contained in public registers. The Act requires that personal information kept in a public register must not be disclosed unless the agency is satisfied that it is to be used for a purpose relating to the purpose of the register. This requirement has been modified by a Code of Practice, which applies to all local government authorities. Under the code, the council may allow any person to inspect a publicly available copy of a public register in council premises, and copy a single entry or a page of the register without requiring the person to provide a reason for accessing the register. If the whole or a substantive part of the register is required, the code requires that the names and addresses of all previous and current property owners must not be disclosed. Section 58 of the Act allows an individual to request that their personal information can be removed from a public register and not disclosed to the public. Council has had no requests under this legislation this year.


Page 47

Competitive Neutrality

Progress in Implementing the Principles of Competitive Neutrality S.428(2)(R) National Competition Policy The National Competition principles agreement: • Specifies that the competitive neutrality principles need not be applied where the

benefits of implementation are outweighed by the costs. • Indicates that competitive neutrality is only to apply to a local Council’s business

activities, and not to its non-business and non-profit activities • Requires a local Council’s significant business activities (Category 1 Waste Management

Services, Sewerage Service Operations and Water Supply Operations) to be subject to the same corporatisation principles as those applied to significant State Government business activities, viz:

• Adopt a corporatisation model for the business activities; • Include debt guarantee fees, where the business benefits from the Council’s borrowing

position by comparison with commercial rates; • Factor into prices an appropriate return on capital invested; • Make any subsidies provided to customers and the funding of those subsidies, explicit; • Operate within the same regulatory framework as other businesses; and • Include in their costs the same Federal, State and Local Government taxes and charges,

as do private businesses. The principle of competitive neutrality requires that Local Government businesses operate without net competitive advantage over other businesses as a result of their public ownership. Previously local Government businesses received competitive advantages, such as immunity from various taxes and charges and regulatory requirements, concessional interest rates on loans and cheaper borrowing rates because of government guarantees. Simultaneously, public ownership could create competitive disadvantages, such as costly public service industrial conditions, higher superannuation costs, community service obligations and less managerial autonomy. However, competition policy does not require that all firms or businesses on an equal footing. Competing businesses may differ in size, assets, skills, experience and culture, characteristics which define each competitor’s unique competitive advantages and disadvantages. The benefits of adopting a competitive neutrality regime reside in the development of fairer and more cost-reflective pricing policies and production in line with market requirements. Council has determined Category 1 ($2 million and above) Business Units as follows: • Water • Sewerage • Waste To date Council has: • Adopted a policy on the attributions of costs overheads • Adopted a Competitive Neutrality Complaints Policy • Prepared detailed Business Plans for the Category 1 Business Units • Applied the Competitive Neutrality pricing requirement


Page 48

Competitive Neutrality Complaints Council adopted an Action Requests/Complaints Handling Policy on 9 March 1998. This sets out Council’s broad policy position in dealing with complaints. A series of procedures support the Policy by setting out specific action, which will be followed. One of these procedures is the Competitive Neutrality Complaints Procedure adopted by Council on 9 March 1998. For the period ended 30 June 2006, the following summary is provided: Number of Complaints received: Nil

Subject matter or nature of complaint N/A

Outcome:

Finalised Detail – No N/A

Pending – No N/A


Page 49

Financial Reports Following are Council’s Financial Reports for the financial year ending 30 June 2006: • Income Statement • Balance Sheet • Expenses, Revenues, Assets Held and Grants Included In Revenues • The Total Amount Granted Under Section 356 of the Local Government Act 1993 • Senior Staff Remuneration Packages • Income Statement of Business Activities • Balance Sheet of Business Activities • Summary of Rates And Charges Written Off During 2005/06 • Contract Details • Cross Subsidises – Water • Details Of Overseas Visits Undertaken During The Year By Councillors, Council Staff or

Other Persons Representing The Council

Note: For a full set of Council’s Financial Statements,

please contact the Customer Services Centre at Port Macquarie-Hastings Council,

Cnr Burrawan & Lord Streets, Port Macquarie NSW 2444 Telephone: 6581 8111 or email: [email protected]


Page 50

INCOME STATEMENT FOR THE YEAR ENDED 30 JUNE 2006

Original Budget

2006 $'000

Actual 2006 $'000

Actual 2005 $'000

Revenue from continuing operations

48,473 Rates and annual charges 46,855 45,192

16,014 User charges and fees 16,971 14,774

4,982 Interest and investment revenues 6,372 7,157

9,757 Grants and contributions provided for operating purposes 10,945 10,634

19,279 Grants and contributions provided for capital purposes 24,311 32,993

1,860 Net gain from the disposal of assets 178

1,774 Other revenues 2,290 8,038

102,139 Total revenues from continuing operations 107,744 118,966

Expenses from continuing operations

24,644 Employee benefits and on-costs 28,745 24,161

2,301 Borrowing costs 1,790 1,447

26,090 Materials and contracts 27,652 24,620

18,691 Depreciation & amortisation 19,786 19,509

Net loss from disposal of assets 9,487

5,514 Other expenses 5,609 5,263

77,240 Total expenses from continuing operations 93,069 75,000

24,899 Operating result from continuing operations 14,675 43,966

24,899 Net operating result for the year 14,675 43,966

Attributable to:

24,899 Council 14,675 43,966

24,899 14,675 43,966

5,620 Net operating result for the year before grants and contributions provided for capital purposes -9,636 10,973


Page 51

BALANCE SHEET AS AT 30 JUNE 2006

Actual

2006 Actual

2005 ASSETS Current Assets $'000 $'000 Cash and cash equivalents 7,850 5,211 Investments 83,250 59,035 Receivables 9,826 9,635 Inventories 1,124 1,332 Other 685 661 Total current assets 102,735 75,874 Non Current Assets Investments 36,161 Receivables 1,492 1,521 Inventories 239 240 Infrastructure, property, plant and equipment 823,414 774,717 Total non-current assets 825,145 812,639 Total assets 927,880 888,513 LIABILITIES Current liabilities Payables 6,837 5,810 Interest bearing liabilities 4,951 3,858 Provisions 11,993 10,922 Total current liabilities 23,781 20,590 Non-current liabilities Payables 9,230 9,218 Interest bearing liabilities 44,015 22,283 Provisions 492 411 Total non-current liabilities 53,737 31,912 Total liabilities 77,518 52,502 Net assets 850,362 836,011 EQUITY Retained earnings 849,345 834,670 Reserves 1,017 1,341

Total equity 850,362 836,011


Page 52

NOTE 2(a) FUNCTIONS FOR THE YEAR ENDED 30 JUNE 2006

Revenues, expenses and assets have been directly attributed to the following functions/activities.

Income from continuing operations


Operating result from continuing

operations

Grants included in income

from continuing operations

Total assets held

(current and non-current)

Original Budget

2006 $'000

Actual 2006 $'000

Original Budget

2006 $'000

Actual 2006 $'000

Original Budget

2006 $'000

Actual 2006 $'000

Actual 2006 $'000

Actual 2006 $'000

Functions/Activities

Governance 31 2,153 2,569 -2,153 -2,538

Administration 689 180 841 2,210 -152 -2,030 26,929

Public order & safety 1,804 2,143 2,290 2,524 -486 -381 417 6,737

Health 80 105 298 312 -218 -207 106 61

Community services & education 110 158 2,018 2,206 -1,908 -2,048 78 812

Housing & community amenities

12,646 13,334 15,793 16,971 -3,147 -3,637 872 55,495

Water supplies 18,096 20,038 11,711 14,186 6,385 5,852 4,354 218,514

Sewerage services 16,242 14,953 10,523 12,203 5,719 2,750 393 156,991

Recreation & culture 2,324 2,214 8,999 8,814 -6,675 -6,600 456 64,081

Mining, manufacturing & construction

1,431 1,341 1,779 1,768 -348 -427 275

Transport & communication 13,006 15,838 17,251 25,176 -4,245 -9,338 2,862 384,969

Economic affairs 2,280 2,538 3,584 4,130 -1,304 -1,592 103 13,016

Total functions & activities 68,708 72,873 77,240 93,069 -8,532 -20,196 9,641 927,880

General Purpose Income (1) 33,431 34,871 33,431 34,871 7,031

Totals 102,139 107,744 77,240 93,069 24,899 14,675 16,672 927,880

Note (1) Includes: - Rates and annual charges - Non-capital general purpose grants - Interest and investment revenue


Page 53

THE TOTAL AMOUNT GRANTED UNDER SECTION 356 OF THE LOCAL GOVERNMENT ACT 1993 FOR THE YEAR ENDED 30 JUNE 2006

North Coast Academy of Sport 6,709.00

Port Macquarie Info Shop 9,900.00

Kickstart 8,131.08

Wauchope Info & Neighbourhood Centre 1,200.00

Arts Mid North Coast 10,337.72

Camden Haven Concert Band 7,250.00

Hastings District Pipe Band 7,250.00

Koala Orchestra 5,750.00

Port Macquarie Town Band 10,250.00

Maritime Museum - Rates 12,640.60

PM New Years Eve Committee 5,300.00

TAFE North Coast Institute 880.00

Australian F1 Super Boats 3,500.00

Donation of Rates 31,468.44

Donations for DA/BA fees 19,959.80

Cancer Council - Biggest Morning Tea 150.00

Orchid Council of NSW 500.00

Cancer Council - Relay for Life 500.00

St Columba Anglican School 90.00

Mayors Cultural Fund 6,800.00

Mayors Sporting Heroes 17,050.00

Young Achievers Australia 4,400.00

Camden Haven Marine Radio Base 3,600.00

Camden Haven Sea Rescue 3,600.00

Port Macquarie Marine Radio Base 3,600.00

Port Macquarie Sea Rescue 3,600.00

Bonny Hills Surf Life Saving Club 3,600.00

Camden Haven Surf Life Saving Club 3,600.00

Port Macquarie Surf Life Saving Club 3,600.00


Page 54

THE TOTAL AMOUNT GRANTED UNDER SECTION 356 OF THE LOCAL GOVERNMENT ACT 1993 FOR THE YEAR ENDED 30 JUNE 2006

Tacking Point Surf Life Saving Club 3,600.00

Donation of Waste Depot Tipping Fees 38,028.94

Donations - Other Community Grants Programme 80,079.20

Sporting Grants Programme 88,138.83

Wauchope/BH Surf Life Saving Club 14,000.00

Koala Hospital - Completion of Building 10,000.00

Total 429,063.61

SENIOR STAFF REMUNERATION PACKAGES FOR THE YEAR ENDED 30 JUNE 2006

Title Total General Manager $194,839

REGISTER OF OVERSEAS TRAVEL 1 July 2005 to 30 June 2006

Name

Name of Conference Location Date/s Resolved

Bernard Smith (GM) World Triathlon Conference

Hawaii October 2005 ORD 30/05/05

Karen Thompson (Road Safety Officer)

Australasian Research, Policing and Education Conference

Wellington, New Zealand

14 to 16 November 2005

ORD 12/09/05


Page 55

INCOME STATEMENT OF WATER SUPPLY BUSINESS ACTIVITY - CATEGORY 1 BUSINESS ACTIVITY FOR THE YEAR ENDED 30 JUNE 2006

Actual 2006 $'000

Actual 2005 $'000

Actual 2004 $'000


Access charges 3,455 5,240 4,843

User charges 7,407 5,531 5,349

Fees 588 581 924

Interest 1,679 2,579 1,412

Grants and contributions provided for non capital purposes 839 479 427

Other revenues 45 61 12

Total revenues from continuing operations 14,013 14,471 12,967


Employee benefits and on-costs 3,680 2,647 1,816

Borrowing costs 214 20 21

Materials and contracts 7,454 5,680 4,430

Depreciation & impairment 2,867 3,225 3,194

Loss on sale of assets 170 205 146

Calculated taxation equivalents 29 26 22

Debt guarantee fee 241 34 6

Other expenses 785 667 669

Total expenses from continuing operations 15,440 12,504 10,304

Surplus (deficit) from continuing operations before capital amounts -1,427 1,967 2,663

- Grants and contributions provided for capital purposes 6,481 8,569 6,622

Surplus (deficit) from continuing operations after capital amounts 5,054 10,536 9,285

- Less Corporate Taxation Equivalent (30%) [based on result before capital] 0 590 799

Surplus (deficit) after tax 5,054 9,946 8,486

Opening retained profits 192,662 182,898 173,585

Adjustments for amounts unpaid

Taxation equivalent payments 29 26 22

Debt guarantee fees 241 34 6


Page 56

INCOME STATEMENT OF WATER SUPPLY BUSINESS ACTIVITY - CATEGORY 1 BUSINESS ACTIVITY FOR THE YEAR ENDED 30 JUNE 2006

Corporate taxation equivalent 0 590 799

Less: Dividend Paid -867 -832

Less: Financial Instruments through equity -40

Closing retained profits 197,079 192,662 182,898

Calculation of Dividend Payable

Surplus (deficit) after tax 5,054 9,946 8,486 Less: Capital grants and contributions (excluding developer contributions) 4,538 4,055 2,254

Surplus for dividend calculation purposes 516 5,891 6,232

Dividend calculated from surplus 258 2,945 3,116

Please note: Council has applied the competitive neutrality pricing requirements to all of its Category 1 business activities.


Page 57

INCOME STATEMENT OF SEWERAGE BUSINESS ACTIVITY - CATEGORY 1 BUSINESS ACTIVITY FOR THE YEAR ENDED 30 JUNE 2006

Actual 2006 $'000

Actual 2005 $'000

Actual 2004 $'000


Access charges 10,130 9,556 11,559

User charges 622 568 562

Fees 250 119 316

Interest 2,314 2,356 3,022

Grants and contributions provided for non capital purposes 327 359 340

Profit from the sale of assets




Employee benefits and on-costs 3,195 2,882 2,164



Depreciation & impairment 2,894 2,865 2,707



Other expenses 847 828 889


Surplus (deficit) from continuing operations before capital amounts 276 1,265 4,372

- Grants and contributions provided for capital purposes 2,201 2,818 4,521 Surplus (deficit) from continuing operations after capital amounts 2,477 4,083 8,893

- Less Corporate Taxation Equivalent (30%) [based on result before capital] 83 387 1,312

Surplus (deficit) after tax 2,394 3,696 7,581




Corporate taxation equivalent 83 387 1,312

Less: Dividend Paid -758 -759


Page 58

INCOME STATEMENT OF SEWERAGE BUSINESS ACTIVITY - CATEGORY 1 BUSINESS ACTIVITY FOR THE YEAR ENDED 30 JUNE 2006

Less: Financial Instruments through equity -152


Calculation of Dividend Payable

Surplus (deficit) after tax 2,394 3,696 7,581 Less: Capital grants and contributions (excluding developer contributions) 1,393 183 2,208

Surplus for dividend calculation purposes 1,001 3,513 5,373

Dividend calculated from surplus 501 1,757 2,687



Page 59

INCOME STATEMENT OF WASTE MANAGEMENT CATEGORY 1 BUSINESS ACTIVITY FOR THE YEAR ENDED 30 JUNE 2006

Actual 2006 $'000

Actual 2005 $'000

Actual 2004 $'000


Access charges 7,226 6,712 6,216

User charges 2,634 2,489 2,591

Fees

Interest 28 31 27 Grants and contributions provided for non capital purposes 384 498 530




Employee benefits and on-costs 1,225 1,143 934



Depreciation & impairment 252 246 230



Other expenses 68 87 1,354


Surplus (deficit) from continuing operations before capital amounts 1,471 154 592

- Grants and contributions provided for capital purposes 25 13 15

Surplus (deficit) from continuing operations after capital amounts 1,496 167 607

Surplus (deficit) from all operational before tax - Less Corporate Taxation Equivalent (30%) [based on result before capital] 441 46 178

Surplus (deficit) after tax 1,055 121 429


Adjustments for amounts unpaid




Page 60

INCOME STATEMENT OF WASTE MANAGEMENT CATEGORY 1 BUSINESS ACTIVITY

FOR THE YEAR ENDED 30 JUNE 2006

Actual 2006 $'000

Actual 2005 $'000

Actual 2004 $'000

Corporate taxation equivalent 441 46 178

Less: Dividend Paid 0 0 0




Page 61

BALANCE SHEET OF WATER SUPPLY BUSINESS ACTIVITY AS AT 30 JUNE 2006

Actual Actual

ASSETS 2006 2005Current Assets $'000 $'000Investments 8,919 6,409Receivables 4,202 4,265Inventories 324 341Total current assets 13,445 11,015 Non Current Assets Investments 7,470Receivables 194 206Infrastructure, property, plant and equipment 204,875 183,240Total non-current assets 205,069 190,916Total assets 218,514 201,931 LIABILITIES Current liabilities Payables 384 210Interest bearing liabilities 686 163Provisions 1,776 429Total current liabilities 2,846 802 Non-current liabilities Payables 5,288 5,287Interest bearing liabilities 13,253 1,939Provisions 48 1,241Total non-current liabilities 18,589 8,467Total liabilities 21,435 9,269 Net assets 197,079 192,662 EQUITY Retained earnings 197,079 192,662

Total equity 197,079 192,662


Page 62

BALANCE SHEET OF SEWERAGE BUSINESS ACTIVITY AS AT 30 JUNE 2006

Actual Actual

ASSETS 2006 2005 Current Assets $'000 $'000 Cash and cash equivalents Investments 46,190 30,325 Receivables 1,989 2,023 Inventories 15 12 Total current assets 48,194 32,360 Non Current Assets Investments 22,099 Receivables 273 251 Inventories - - Infrastructure, property, plant and equipment 112,118 104,797 Total non-current assets 112,391 127,147 Total assets 160,585 159,507 LIABILITIES Current liabilities Payables 194 234 Interest bearing liabilities 607 665 Provisions 903 218 Total current liabilities 1,704 1,117 Non-current liabilities Payables 3,337 3,337 Interest bearing liabilities 2,597 3,204 Provisions 18 661 Total non-current liabilities 5,952 7,202 Total liabilities 7,656 8,319 Net assets 152,929 151,188 EQUITY Retained earnings 152,929 151,188

Total equity 152,929 151,188


Page 63

BALANCE SHEET OF WASTE MANAGEMENT BUSINESS ACTIVITY AS AT 30 JUNE 2006

Actual Actual

ASSETS 2006 2005

Current Assets $'000 $'000

Cash and cash equivalents

Investments 103 102

Receivables 392 370

Non-current assets classified as held for sale

Total current assets 495 472

Non Current Assets

Receivables 211 224

Infrastructure, property, plant and equipment 7,638 6,226

Total non-current assets 7,849 6,450

Total assets 8,344 6,922

LIABILITIES

Current liabilities

Payables 647 488

Interest bearing liabilities 510 506

Provisions 606 170

Total current liabilities 1,763 1,164

Non-current liabilities

Interest bearing liabilities 2,174 2,684

Provisions 261 517

Total non-current liabilities 2,435 3,201

Total liabilities 4,198 4,365

Net assets 4,146 2,557

EQUITY

Retained earnings 4,146 2,557

Total equity 4,146 2,557


Page 64

SUMMARY OF RATES AND CHARGES WRITTEN OFF DURING 2005/2006

Residential Rates Abandoned Pensioners 1,345,889.50

Abandoned Other 20,376.54

Abandoned Interest 5.23

Farmland Rates Abandoned Pensioners 32,348.26


Business Rates Abandoned Pensioners 1,450.84

Water Availability Charges Abandoned Pensioners 401,748.65

Abandoned Other 565.93

Abandoned Interest -487.57

Water Supply Usage Charges Abandoned Pensioners 203,998.67

Abandoned Other -5,459.94

Sewer Availability Charges Abandoned Pensioners 579,901.69


Abandoned Interest 0.74

Sewer Usage Charges Abandoned Other 1,371.70

Waste Management Charges Abandoned Pensioners - Domestic 494,773.89

Abandoned Pensioners - Other Waste 391.54

Abandoned Other - Domestic 2,455.41

Abandoned Interest - Domestic 0.11

Newtons Special Rate Abandoned Other 50,630.15

Septic Tank Charges Abandoned Other 36.00

Extra Charges Abandoned Interest 533.25

TOTAL 3,141,092.30


Page 65

Contract Details S.428(2)(h) Following are the details for each contract awarded by Council during the year other than employment contracts and contracts for less than $100,000. Contracts

Supplier Project Cost (excl GST)

Ausasialink Pty Ltd Supply of Kitchen Tidies & Compostible Liners

100,000

Entertech

Cultural Centre – Theatre Consultancy

105,500

RSPCA

Pound operations 105,600

Air Liquide Aust Ltd

Tender for Supply & Delivery of Chemicals – Carbon Dioxide

111,000

Broadwater Dredging

Canal Maintenance 115,600

Komatsu Australia Pty Ltd

Purchase of Track Mounted Excavator

121,100

Warren Smith & Partners

Cultural Centre – Hydraulic & Fire Engineering

123,000

G H D Pty Ltd

West Haven/Buller Street Catchment Investigation

147,626

Midcoast Trucks

Purchase 12,500 Tanker 163,300

Processing Engineering Technologies Pty Ltd

Install Roof – Morton Street Reclaimed Water Reservoir

178,978

Nuemann Contractors

Lake Cathie Dredging 198,875

Ferrymen Pty Ltd

Ferry Operation 223,200

Omega Chemicals Tender for Supply & Delivery of Chemicals - Liquid Aluminium Sulphate

229,905

Arup Acoustics

Cultural Centre – Acoustic Consultancy

246,850

E Higginbotham & Assoc

Cultural Centre – Archaeological Digging

278,885

Elite Chemicals

Tender for Supply & Delivery of Chemicals – Sodium Hypo

309,000

Hanpark Pty Ltd Management Contract for Beachfront/Bonny Hills

318,180

J Newton Construction Pty Ltd

Subdivision Works – Wauchope Industrial Estate Stage 3C

333,946

Maunsell Australia Pty Ltd Design Lake Cathie/Bonny Hills Sewage Treatment Plant

369,791

Steensen Varming (Aust) Pty Ltd

Cultural Centre – Mechanical, Electrical, ESD, Lighting

371,280


Page 66

Supplier Project Cost (excl GST)

Local Govt Engineering Services

Site Surveillance – Port Macquarie Link Road Construction

441,990

Atco Structures Pty Ltd

Supply Demountable Office Building – Port Macquarie Dam

589,130

A W Edwards Pty Ltd

Companion Animal Pound 616,757

Lahey Constructions Pty Ltd

Construct Treatment Plant Building Port Macquarie Water Supply Scheme

5,172,597

JR Richards

Waste Processing Contract 5,821,200

Reed Constructions

Construction of the Link Road 15,291,975

JR Richards

Waste Collection Contract 22,400,000

Cross Subsidies - Water The current cross-subsidy is principally due to Council’s decision to levy developer charges in some areas [i.e., Village Water Supply Schemes at Comboyne, Long Flat & Telegraph Point] that are lower than the maximum calculated amounts which could have been charged by Council in accordance with guidelines issued by the NSW Department of Energy, Utilities & Sustainability. Council has recognised that application of the maximum charge amount would have a detrimental impact upon development and growth in these village areas. The calculation of the cross-subsidy is based upon the weighted average contribution for all water supply schemes [i.e. Hastings and Village Water Supply Schemes] and now moves down from $40 per assessment in 2005/06 to $9 per assessment in 2006/07. This followed the adoption by Council of the revised Water Supply Development Servicing Plan which implemented the final stage of increased developer contributions from 1st July 2006.”


Areas of Strategic Focus Report Governance

OUTCOME: To provide leadership and effective decision making, sound financial and

resource management. To undertake the role of advocacy and promote communication and consultation.

The following programmes are contained within the Governance Focus Area: • Governance;

• Organisational Development;

• Information Management; and

• Financial Planning and Services.

Underlying these Programmes are Activities that produce the outcomes required within each Programme via services, projects and Key Strategies. A summary of these items is provided within this document. The Council has the following charter as set out in the Local Government Act 1993: • to provide directly or on behalf of other levels of government, after due consultation,

adequate, equitable and appropriate services and facilities for the community and to ensure that those services and facilities are managed efficiently and effectively.

• to exercise community leadership. • to exercise its functions in a manner that is consistent with and actively promotes the

principles of multiculturalism. • to promote and to provide and plan for the needs of children. • to properly manage, develop, protect, restore, enhance and conserve the environment

of the area for which it is responsible, in a manner that is consistent with and promotes the principles of ecologically sustainable development.

• to have regard to the long term and cumulative effects of its decisions. • to bear in mind that it is the custodian and trustee of public assets and to effectively

account for and manage the assets for which it is responsible. • to facilitate the involvement of councillors, members of the public, users of facilities and

services and council staff in the development, improvement and co-ordination of local government.

• to raise funds for local purposes by the fair imposition of rates, charges and fees, by income earned from investments and, when appropriate, by borrowings and grants.

• to keep the local community and the State government (and through it, the wider community) informed about its activities.

• to ensure that, in the exercise of its regulatory functions, it acts consistently and without bias, particularly where an activity of the council is affected.

• to be a responsible employer. Responsibility for the implementation of this Charter lies within the Governance Focus Area.

Page 67


Governance PURPOSE: To provide leadership and effective decision making, ensuring an

accountable and open organisation. The following services are provided within this programme: • General Manager’s Office;

• Mayoral Office;

• Insurance;

• Customer Service;

• Governance; and

• Audit.

These services areas are measured on a monthly basis via the use of Key Performance Indicators.

Key Strategies

Activity Area Performance Indicators

Date Achieved

Outcome

Provide leadership & direction in managing the organisation

General Manager’s office

Action implemented on results of staff survey.

Staff Survey completed July 2006. Feedback session with all work teams across organisation by Sept 2006. Action plans to be completed by Oct 2006. Initiatives to be implemented by Exec Group by mid Nov 2006.

Continue to implement the Internal Audit Programme

General Manager’s office

Internal Audit Programme adopted by Council. Implement and report to Council.

On target for completion in August 2006.

Customer Satisfaction Survey

Customer Service

Survey to be conducted annually to measure satisfaction levels of the service provided by the Customer Service Centre. Results to be reviewed & included in the development of an improvement plan.

June 2006 Results included in Customer Service Action Plan.

Page 68


Organisational Development PURPOSE: To provide development programmes for staff, systems and planning

processes for the betterment of the organisation. The following services are provided within this programme: • Corporate Development Activities;

• Corporate Planning;

• Business Planning;

• Performance Reporting;

• Staff Development and Training;

• Staff Recruitment; and

• Human Resources Planning and Management.


Key Strategies Activity Area Performance Indicators

Date Achieved

Outcome

Review of the Monthly Corporate Performance & Corporate Reporting systems and implementation of improvements

Corporate Development Activities

A Pilot consisting of four (4) Business Unit teams are to design & establish key performance metrics with associated monthly scorecard reporting. Key Performance Metrics cascading from the Strategic Corporate Metrics for the remaining Business Units, currently being developed. Corporate Scorecard Executive Dashboard currently being designed and implemented through the Cognos Performance Reporting system.

30/04/06

Key performance metrics with associated monthly scorecard reporting has been achieved. Due 30/01/07 Due 30/03/07

Page 69



Date Achieved

Outcome

Ensure compliance with all relevant legislation, including the Industrial Relations Act 1996, OH&S Act 2000, Workers’ Compensation and Injury Management Act 1998 and the provisions of the relevant awards under which Council staff are employed.

Human Resources Planning and Management

Compliance. Advice accurate. Staff gain knowledge in correct process and procedures in respect of employment related legislative requirements.

Recent changes to legislation and the introduction of Work Choices has meant an increase of communication regarding industrial relations and regular briefings to staff of Councils position.

Implementation of the annual Organisational Training Plan

Staff Development and Training

Needs identified. Training conducted where identified as a need.

Completed.

Continue implementation of 360 degree feedback performance management system for assessment of staff

Staff Development and Training

Round 1 improvements incorporated and second assessment completed.

Performance Management Process implemented for Directors and Managers

Annual review of Business Plans across all Council units

Business Planning

Executive Group satisfied with quality of information provided in documents. Review completed.

30/11/05 Annual review completed

Publish Council’s Annual Report

Performance Reporting

Annual Report published & meets Local Government Act requirements.

30/11/05 Annual Report published.

Monitor organisational performance

Performance Reporting

Quarterly Corporate Review of Council’s financial position and key strategies.

Quarterly Corporate Review of Council’s financial position and key strategies. reported and adopted.

Page 70



Date Achieved

Outcome

Develop & exhibit the 2005/2008 Corporate Plan

Corporate Planning

Corporate Plan developed & exhibited in accordance with Department of Local Government Guidelines.

30/06/06 The 2006-2009 Corporate Plan was adopted and copies now available.

Page 71


Executive Support PURPOSE: To provide support to councillors and senior management, including

communication programmes to ensure community education and engagement on issues is achieved.

The following services are provided within this programme: • General Manager’s/Mayoral Support;

• Executive Management & Support;

• Corporate Relations and Marketing; and

• Administrative Services.



Date Achieved

Outcome

Publish Council Newsletter 12 times per year

Corporate Relations and Marketing

Newsletter published & distributed monthly in Local Newspapers and Pictorial.

Publishing dates met.

Publish & Distribute Community Report


Community Report to be delivered to all residents in November each year.

30/11/05 Report published and available on 30 November 2005.

Communications Strategy (correspondence standards)


Communications Strategy reviewed & revised as necessary.

June 2006 Communications Strategy developed in June 2006. Visual Style Guide to be implemented early 2007. Corporate Marketing Strategy to be developed and implemented in 2007.

Page 72


Information Management PURPOSE: To provide and maintain effective information management systems to meet

customer requirements. The following services are provided within this programme: • Records Management;

• Information Technology Services;

• Archival Services;

• Privacy Management; and

• Freedom of Information.



Date Achieved

Outcome

Compliance with Freedom of Information Act

Freedom of Information

Process of applications and reporting in accordance with provisions of FOI Act at all times.

Majority of Requests met within timeframe.

Compliance with Privacy & Personal Information Act

Privacy Management

Appeals & reporting in compliance with Privacy Act at all times.

Not applicable

No requests

Disaster Plan Revision

Information Technology Services

Plan to be reviewed and revised as necessary.

30/06/06 Plan reviewed, but will not be finalised until November 2006

Implement annual IT programme

Information Technology Services

Process completed by 30 June each year.

30/06/06 Software and hardware systems updated in accordance with the implementation plan.

Page 73



Date Achieved

Outcome

Review the implementation of Electronic Document Management System.

Records Management

Review completed. Recommendations made arising out of review. Further review current processes and modify these processes to take into account changes brought about by the introduction of EDM.

30/06/06 All divisions except Development and Environment trained in the use of the Electronic Document system. Retraining for some sections will take place in 2006/2007.

Page 74


Corporate Financial Planning and Services PURPOSE: To provide financial management services to Council, including strategic

financial planning, revenue administration and best value purchasing programmes, to ensure maximum use of scarce resources.

The following services are provided within this programme: Financial Management; • Strategic Financial Planning;

• Budget Administration;

• Revenue generation and collection; and

• Best Value Procurement Functions.



Date Achieved

Outcome

Long term financial model incorporates the outcomes of the Business Plan process

Strategic Financial Planning

Financial model incorporates scenarios based on Business Plans.

April 2006 Long-term financial model completed. Business plan outcomes incorporated into the financial model through the use of the Cognos performance management system.

Ongoing process review and improvement

Financial Management

Three processes reviewed annually.

Ongoing Review

Continued implementation of project plan to achieve identified Procurement strategy outcomes

Best Value Procurement Functions

Annual savings of $778,000 achieved.

Ongoing Continuing project plan

Page 75


Economic Development OUTCOME: To facilitate economic growth through the provision of quality services,

strategies and infrastructure for the betterment of the community. The following programmes are contained within the Economic Focus Area: • Economic Development;

• Tourism Development;

• Marketing and Promotions;

• Infrastructure Planning and Design;

• Asset Management; and

• Business Units.

Economic Development PURPOSE: To encourage and facilitate business development and quality employment

opportunities that provide for the needs of the Hastings community. The following services are provided within this programme: • Industry Development; and

• Investment attraction.

These services areas are measured on a monthly basis via the use of Key Performance Indicators. Key Strategies Activity Area Performance

Indicators Date Achieved

Outcome

Agriculture/ Horticulture

Stage III (Commercialisation) Hastings Food and Agriculture Opportunities Programme underway. Electronic markets trialed.

Ongoing Refer to the following projects: Programme written. Industry adoption, Implementation Nov 06.

Page 76



Date Achieved

Outcome

SUKI operational. Harvest Picnic profitable. Stage IV Hastings Food and Agriculture Opportunities Programme – University linkages in place.

Funding Submission unsuccessful. Planning of other options underway. Planned for achievement Sept 07. Second Picnic (Tastings of the Hastings) scheduled for 24 Sept 2006. Planned for achievement 09/10.

Forestry Economic Development

Memorandum of Understanding with prospective Oriented Strand Board investor in place. Oriented Strand Board manufacturing plant – Investor commitment. Oriented Strand Board planning finalised.

Not achieved

Recommend discontinue this project. Manufacturers will require guarantee on resource availability which is unlikely to be obtained. See above.

Education Economic Development

Dedicated University campus operational and linked with Hastings Food and Agriculture Opportunities Programme. 100 EFTSU’s places dedicated to Port Macquarie.

Dec 05

Planned for achievement 09/10. 300 places projected for 07/08.

Page 77



Date Achieved

Outcome

Health Economic Development

Development and commencement of programme – health as an ‘export’ industry. Implementation of programme – health as an ‘export’ industry.

Dec 05 July 05

Stage 1 medical precinct under construction. ICC Taskforce operational and well underway with radiotherapy facility.

Industrial Land Economic Development

Completion of Stage 2 of the Industrial Land Strategy.

July 06 Stage 2 underway through DDE.

Production Of Second And Third Industry Development Plan

Economic Development

Development Plan No: 2 finalised. Industry Development Plan No. 3 finalised.

Oct 05 June 06

Implementation underway. Draft completed – subject to community consultation.

Information Enquiries and advocacy


100% of requests efficiently handled within 48 hours of receipt.

June 06 This is an ongoing goal.

Quality Service Provider Programme


Reviewed and successfully re-implemented.

April 06 Successful implementation – rebadged as Customer Care.

Promotion Economic Development

Material maintained, accurate and effective.

June 06 This is an ongoing goal.

Retail Development


Wauchope Masterplan adopted and funding sources determined.

Oct 05 Planned adopted by Council and in RWP.

Retail Development


Greater Port Macquarie CBD – Consultation finalised.

Priorities being finalised for further reporting to Council.

Tourism Development


First Infrastructure Plan. Design complete.

Not achieved

Involvement by "honorary" consultants proved ineffective

Page 78


Tourism Development PURPOSE: To strategically plan and grow the tourism industry and to create sustainable

employment and tourism infrastructure. The following services are provided within this programme: • Tourism Planning;

• Visitor Information Centres; and

• Events.

These services areas are measured on a monthly basis via the use of Key Performance Indicators. KEY STRATEGIES The following information sets out the Key Strategies of this programme for the coming three years. Key Strategies Activity Area Performance


Outcome

10 Year Tourism Plan

Tourism Planning Draft plan approved by Tourism Taskforce. Draft plan goes on public display. Tourism Plan approved by Council. Annual objectives of the Tourism Plan are achieved.

Project delayed

Final draft plan due for completion September 2006

Accredited Visitor Information Services

Tourism Planning Level 1 and 2 Accreditation is maintained. Accreditation Criteria is met.

30/06/06 30/06/06

Visitor services provided through Accredited Information Centres

Fully integrated online reservation service

Tourism Planning Annual licences maintained. Operator allocation/ availability is maintained. Operator product information is maintained and up to date.

30/06/06 30/06/06 30/06/06

Consumers are able to access accommodation, tour and attraction information and bookings, on-line, 24x7

Page 79



Date Achieved

Outcome

Staff training programmes are implemented in accordance with annual training plan.

30/06/06 Highly trained and skilled tourism staff

Tourism Start Up Kit

Visitor Information Centres

Tourism Start Up Kit is maintained and relevant. Distributed in response to tourism business opportunity enquiries.

30/06/06 30/06/06

New tourism businesses are provided with relevant information on the GPM Tourism Industry

Volunteer Programme

Visitor Information Centres

Quarterly Meetings conducted. Annual training plan produced. Bi-Monthly Newsletter produced.

30/06/06 30/06/06 30/06/06

Trial Tourism Ambassador Programme implemented Recommendations for changes in 2007 made.

Website Business Tourism Conference profile on tourism website is maintained and updated as required.

Delayed due to delay in producing facilities guide. Due Sep 2006

Bids Business Tourism A minimum of 36 quotes, 6 major bids and 50 referrals are generated.

30/06/06 Target not achieved

Benchmarking Business Tourism Monthly and annual reports compiled and maintained.

30/06/06 Benchmarking data compiled.

Forecasting Business Tourism Regional calendar of forthcoming meetings and conferences is maintained.

30/06/06 Forward calendar of meetings and conferences available.

Page 80


Marketing and Promotions PURPOSE: To devise in partnership with industry stakeholders an effective marketing and

promotions campaign to gain greater market share. The following services are provided within this programme: • Tourism Marketing; and

• Conference Marketing.



Outcome

“Call to action” for marketing campaign

Tourism Marketing

Information packs distributed within 48 hours.

30/06/06 Information packs distributed in response to consumer requests

Delegate Registration Service

Conference Marketing

Service levels maintained in accordance with Service Agreement.

30/06/06 Conference organisers utilise the delegate registration service

Conference Promotional Material

Conference Marketing

Conference and Meeting Facilities Guide – Updated print runs.

Delayed Project delayed. Now scheduled for September 2006

Multi media promotion

Tourism Marketing

Promotional CD – amend and produce copies.

Reproduction not required 2006. Now moves to 2007.

Page 81


Infrastructure Planning and Design PURPOSE: To ensure community infrastructure requirements are identified and

programmed to meet future demands. The following services are provided within this programme: • Infrastructure Planning;

• Works Programme Management;

• Technical Advice and Investigation; and

• Survey and Design.



Outcome

Prepare Rolling Works Programmes for Transport and Waterway facilities.

Works Programme Management

Completed on time and reflect Council adopted strategies and available funding.

30/11/06 Completed

Management of Technical Services Operations and staff function

Works Programme Management

Section operates within approved budgets, Council’s Corporate Plan, Policies and Procedures.

30/06/06 Achieved

Review of Subdivision Code DCP

Technical Advice and Investigation

Completed as scheduled and reflects current industry standards and policy and Council’s objections for sustainable development.

Incomplete Deferred until completion of Area 13 & 14 DCP’s that will provide current and industry best practice controls for new Subdivision Code.

Commence implementation of Hastings Major Roads & Traffic Study

Infrastructure Planning

Preferred route/s identified on time and presented to Council.

Incomplete

Page 82



Date Achieved

Outcome

Develop strategy for sealed road pavement maintenance


Strategy completed on time and reflects asset management needs within available resources.

Infrastructure review for maintenance services completed July 2006

West Haven & Lakewood Drainage Investigations


Completed on time and presented to Council.

Incomplete Detailed investigations implemented

Bonny Hills LATM Stage 1


Completed on time feasible outcome.

Complete

3 year Survey & Design Programme

Survey & Design Survey & Design Programme implemented and construction commenced.

Complete

Develop strategy for bridge upgrades & replacements


Provides for cost effective asset renewals & upgrades.

30/03/06 10 year replacement programme developed

Develop Quality Services Plan

Survey & Design Completed on time and endorsed.

Complete

Page 83


Asset Management PURPOSE: To provide strategic intelligence on asset conditions and provide rolling

programmes to maintain assets at required community standards. The following services are provided within this programme: • Community Facilities Management;

• Asset Management and Reporting; and

• Asset Management Planning.



Outcome

Building Asset Management Plans

Community Facilities Management

Implementation. 30/09/05 BAMP implemented

Implement Authority Asset Management System across each class of assets within the organisation.

Asset Management and Reporting

Roads Asset data collected. System implemented. Sewer Asset data collected. System implemented. Drainage Asset data collected. System implemented.

Complete

Develop Quality System for delivery of Infrastructure Assets through land developments

Asset Management and Reporting

System reflects current industry requirements and is capable of cost effective implementation to achieve desired quality outcomes.

Incomplete. Unable to resource and assign high priority to this strategy reliant upon existing limited operational budgets within Technical Services Section

Page 84


Business Units PURPOSE: To manage key assets for the commercial benefit of Council. The following services are provided within this programme: • Property Portfolio Management;

• Commercial Leasing Management; and

• Investment Identification.



Outcome

To manage Council’s investment landholdings in accordance with the Property Business Plan

Property Portfolio Management

Developing an income stream that returns a pre determined rate net per annum benchmarked regularly on market forces applying at the time, to determine whether this level is appropriate.

Partly completed 30/06/06

This is an ongoing Performance Measure, however, Council has been active in pursuing Property transactions in the last 12 months.

Wauchope Industrial Land


Commencement of final stage subdivision works.

30/06/06 Subdivision finalised.

The Binnacle Property Portfolio Management

Completion of Binnacle Master Plan.

Not yet completed

Offers for sale being reviewed.

Blackbutt Residential Stage 4


Feasibility studies completed. Investigate best development configuration.

Not yet completed

Part way through Ecological studies.

Thrumster land holding


Prepare staging options and cash flow model.

Not yet achieved

Structure planning process still underway. Staging and funding option to be completed after this process is complete.

Page 85


Social OUTCOME: To facilitate access to a range of services and facilities, recognising the

importance of social well-being and ensuring a safe, inclusive and equitable community.

The following programmes are contained within the Social Focus Area: • Social Development;

• Cultural Development;

• Library Services;

• Transport;

• Facilities Management;

• Parks And Recreational Services; and

• Operations.

Social Development PURPOSE: A community where people have good access to facilities and services, feel

secure, involved and can work together to deal with local issues. The following services are provided within this programme: • Community Development;

• Aged & Disability Planning;

• Youth Services Planning;

• Crime Prevention Planning;

• Community Facilities Planning;

• Social Planning; and

• Aboriginal & Torres Strait Islander Community Development.



Outcome

Implement the Disability Discrimination Act, Action Plan in co-operation with key groups & agencies

Access Number of strategies implemented.

Partly completed 30/06/06

Increased participation by people with a disability in Council facilities and services.

Page 86



Date Achieved

Outcome

Disability Awareness Training Review DDA Action Plan

Ensure awareness continues across organisation. Action Plan reviewed

Held at each Council induction Internal evaluation conducted 05/06

New staff have increased awareness about the needs of people with a disability Access to services and facilities

Implement the Crime Prevention Plan in co-operation with key groups & agencies. CPTED Principles integrated into policy and planning

Community Development

Number of strategies implemented. Level to which it is integrated.

Revised Plan endorsed by Attorney General’s Department May 2006 Specified DA’s referred on a regular basis

Reduction of Crime within the PMHC local Government Area Increased awareness of CPTED principles - Council staff, developers and architects

Implement the Hastings Community Drug Action Plan


Number of strategies implemented.

HCDAT meets monthly to implement and monitor strategies

Increased community awareness about alcohol and other drug issues

Develop and implement the Aboriginal Action Plan, Welcome to Country and Acknowledgement paper, Aboriginal Heritage Strategy

Community & Cultural Development – Aboriginal community

Plan developed Consultations completed 2005 Plans currently being developed

Consultations held with Indigenous community. Draft Plans developed

Hastings Youth Strategic Plan


Number of strategies implemented.

July 05 – June 06

Increased youth specific housing Increased services providing outreach to Wauchope and Camden Haven Increased awareness of local services for young people

Page 87



Date Achieved

Outcome

Youth Related Entertainment Events


Plan annual indent and other events.

July 2005 – June 2006

Increased drug and alcohol free recreation opportunities for young people

Community Weekly Celebrations


NAIDOC, Seniors, Youth, Reconciliation, IDPWD and Reclaim the Night Programmes planned. Programmes promoted. Funding allocated. Programmes held. Programmes evaluated.

July 2005 – June 2006

Increased number of people participating in community events and activities

Community Facility Planning


Training for 355 committees in following procedures Planning for Area 13 & 14 Feasibility Study for North Shore Community Facility

Ongoing July 2005 – June 2006

Increased knowledge and skills of committees Community Consultation held

Strategic Social Plan 2005-2008

Social Development

Develop, implement and monitor Social Plan strategies.

Social Plan approved by Council October 2005

More effective planning for a wide range of social and community service needs.

Page 88


Cultural Development PURPOSE: A culturally diverse and vibrant area, which supports creativity and innovation,

and celebrates its rich social history. The following services are provided within this programme: • Cultural Planning;

• Heritage;

• Art Gallery;

• Public Programmes;

• Museums; and

• Cultural Facilities Planning.



Date Achieved

Outcome

Implement identified arts projects

Cultural Festivals Week long outdoor sculpture festival Media exposure Sponsorship from Waterwise NSW, Sundowners Tourist Parks, Rydges Community Arts participation with schools, TAFE and environmental groups

Aqua sculpture October 2005

Profiling opportunity for 40+ sculptors Increased public awareness of Waterwise and climate change education $100K worth of ephemeral sculpture for sale


Cultural Festivals Developing youth arts festival involving schools, TAFE, young artists, musicians and filmmakers Sponsorship from Birdrock Memorial, Bob Todd Motors, Bunnings Community Involvement Programme Media exposure

FreshArt Youth Arts Festival July 2006

Exhibition of 200+ young artists Young people involved in self organising cultural activities and youth entertainment. Raising profile and positive images of young people in the community

Page 89



Date Achieved

Outcome


Cultural Projects Timber Talk Theatre Work for Dole Programme delivered Partnerships developed with Wesley, ETC and North Coast Institute of TAFE.

January 2005 - June 2006

Employment of drama workers in Work for Dole programme. Performances for Youth/Heritage weeks/Australia Day


Cultural Projects Facilitating Conservatorium Mid North Coast Hastings Chapter

July 2005 - June 2006

Active Chapter established Mission statement and terms of reference established

Develop Hastings Cultural Plan including Creative Industries

Cultural Planning

Updating Hastings Cultural Directory includes new Creative Industries

On-going Increasing entries from 150 groups to 600+ listings

Creative Industries Development

Cultural Planning

Hosted Australian Business Arts Foundation workshop at Sundowners

May 2006 Workshop attended by 20 cultural groups from across mid north coast

Arts & Cultural Development Committee

Cultural Planning

Review T of R & recruit members for Arts and Cultural Development Committee

December 2005

New membership and terms of reference for group and outcome groups

Public Arts Projects

Public Art Projects

Projects managed, resourced, documented, evaluated. Seek sponsorship

Community murals on hoardings of Arts, Entertainment and Cultural Centre February 2006

80+ murals involving nearly 200 artists from schools, TAFE and community groups. Sponsorship from Bunnings Community Involvement Programme

Page 90



Date Achieved

Outcome


Public Art Projects

Projects managed, resourced, documented, evaluated Sponsorship from Forests NSW Partnerships developed with Camden Haven SES

Rick Reynolds Camden Haven Flood markers at North Haven, Laurieton & Dunbogan May 2006

$20K grant federal/state/local partnership flood education programme delivered New Council public arts assets source of community pride and cultural tourism


Public Art Projects

Projects managed, resourced, documented, evaluated Partnerships developed with Australian Technical College

Duke Albada’s Is anybody out there at Port Macquarie Airport May 2006

$10K DOTARS airport security programme delivered New Council public arts assets source of community pride and cultural tourism

Aboriginal Cultural Projects

Cultural Projects Sponsorship from Bunnings Community Involvement Programme for NAIDOC week celebrations

NAIDOC week July 2006

Sea of Hands artwork along Port Macquarie Breakwall by artists from Hastings Reconciliation Group

Community Bands Subsidy

Cultural Development

Administer service level agreement

Ongoing Council subsidises 4 community bands: Port Macquarie Municipal Town Band, Camden Haven Concert Band, Hastings District Pipe Band, Koala Orchestra

Music Development Fund


Administer funds Council supported You’re the Voice Schools Choral Festival, Clare Foster Memorial Fund

Page 91



Date Achieved

Outcome

Australia Council Community Cultural Development Residency


Youth theatre practitioner Steve Mayhew from Adelaide artist in residency on obsolete media project

October 2005 Residency held with successful involvement of community

Gallery Project Development Develop exhibition programme targeting broad spectrum of community and interests; To establish in-house curatorium and regional artists professional development

Art Gallery Meet standard bench mark for exhibitions by Museums and Galleries Foundation. Develop education programmes for school visitation. Meet grant requirements for NSW Ministry for the Arts.

30/06/06 409 individual students engaged in specific and dedicated programmes in small groups. 11 major exhibitions staged 2 minor exhibitions staged 3 Exhibition Grants received

Develop artist in residency programmes

Art Gallery Number and quality of programmes offered.

30/06/06 6 artists completed a residency

Implementation of Heritage strategy

Heritage Number of strategies implemented & reviewed.

30/06/06 Projects implemented as per Strategy and Action Plan

Heritage Advisory Service

Heritage Maintain regular inspections/meetings. Supervise end of year report to Council and Heritage Office of NSW. Seek partial funding from Heritage Office of NSW and Council for continuation of this service.

30/06/06 11 visits by Heritage Advisor

Heritage Festival

Heritage Draft Programme provided to National Trust.

1-16 April 29 Events and more than 6,000 people attend Festival

Page 92



Date Achieved

Outcome

Heritage Assistance Fund

Heritage Co-ordinate programme, publicity, advertising and reports to Council.

30/06/06 $15,000 allocated to 10 projects with works to a total value of $32,132

Collections Museums Maintain regular meetings of Museums working Group & participation in thematic studies.

Exhibitions and Publications produced Quality documentation of collections

Maintain Cultural & Heritage advice to Timbertown.

Museums Cultural and Heritage Interpretation Plan developed.

Ongoing Establish a collection policy with guidelines for TT

Continue to catalogue collections Continue to research collections

Museums Object files and Nos. Catalogued. Use of thematic studies

Ongoing Production of Object Files/research Objects catalogued to best practice

Implement Museums Development Plan

Museums Meet with individual museums to establish position papers to progress the development of a regional museum

Ongoing Establish a multi – campus regional museum for the Hastings ie coordinated management and marketing

Conservation Works and Interpretation Plan – Port Macquarie’s Second Burying Ground

Heritage Implement Interpretation Plan

October 2005 Conservation works to the value of $19,500 to 5 monuments

Page 93


Library Services PURPOSE: To provide quality information and recreational services. The following services are provided within this programme: • Library Operations;

• Special Needs Library Operations;

• Public Internet Access; and

• Targeted Learning Programmes.



Outcome

Attract new borrowers to maintain membership at 50% of population

Library Operations

Library membership measured against census data.

30/06/06 1081 new members have joined. There are 29,700 (46%) active and current library members.

Liaison with community to seek quality donations and sponsorship

Library Operations

Number of donations received. Value of sponsorship to run displays and activities.

30/06/06 721 at $1.00 each. 1518 quality donations $6915. 545.5 hours of volunteer assistance.

A programme of extension activities of at least 1 per month

Targeted Learning Programmes

No. of activities held/no. of attendees.

30/06/06 79 programmes, 1789 participants

Page 94


Transport PURPOSE: To provide and maintain a safe network suited to community requirements. The following services are provided within this programme: • Transport Network Management;

• Footpaths and Cycleways;

• Traffic Management and Safety;

• Street Lighting;

• Capital Works Programme;

• Road and Bridge Maintenance Services;

• Road Resealing; and

• Unsealed Roads.



Outcome

Implement Pedestrian Access Mobility Plan

Transport Network Management

Implemented as programmed.

30/06/06 Achieved

Management of Traffic Engineering Operations and Functions


Attend to traffic facility requests to agreed timeframes.

30/06/06 Achieved

Ocean Drive Ring Road extension


Completed design and documentation suitable for tender.

13/02/06 Tender let to Reeds Constructions – work commenced February 2006

Review current traffic facilities, pedestrian and cycleways programmes.


Programmes reviewed.

Complete

Provide for a new depot and workshop to replace the current facility


Complete design and approval. Construct new depot.

Ongoing Design and planning consultant engaged October 2006

Page 95



Date Achieved

Outcome

Occupy new depot, demolish existing depot facilities and rehabilitate the site.

Development of Transport & Civil Asset Management Plan


Plan identifies relevant action for development and ongoing operation of Transport & Civil Asset Management System.

Incomplete

Development of Transport – Civil Asset component of the Corporate Asset Information System (AIMS)


Complies with requirements of AIMS Steering Committee for implementation of AIMS.

Achieved

Implement Road Safety Action Plan

Traffic Management & Safety

Action implemented on schedule and achieved strategy objectives.

Achieved

Implement Street Lighting Programme

Street Lighting Streetlights provided on time within budget allocation at agreed locations.

Achieved

Complete road construction & rehabilitation projects as part of annual Works Programme.

Capital Works Programme

Individual projects and entire programme completed within budgets and each year. Quality of works to Council’s requirements.

30/06/06 Achieved

Produce end of year report from Reflect with Insight Maintenance Management System.

Road and Bridge Maintenance Services

End of year report produced.

Incomplete

Complete bridge projects as part of annual Works Programme.


Projects completed within budgets.

30/06/06 Achieved

Page 96



Date Achieved

Outcome

Undertake routine and reactive maintenance for road, bridge and associated infrastructure assets


Services provided and work completed to meet Council’s requirements and within budgets provided

30/06/06 Achieved

Identify projects for consideration for future Rolling Works Programme


All possible projects identified

February 2006

Completed as part of Business Plan process

Complete Unsealed Roads Grading Programme, including any gravel resheeting

Road Resealing Programme completed within budget constraints

30/06/06 Achieved

Complete Reseal Programme

Road Resealing Programme completed within budgets

30/06/06 Achieved

Review strategy for unsealed rural roads

Road Resealing Strategy reviewed by due deadline

Achieved

Page 97


Facilities Management PURPOSE: To effectively manage facilities to meet a range of community requirements. The following services are provided within this programme: • Airport Management;

• Caravan Parks Management;

• Crematorium and Cemeteries Management;

• Sporting Facilities Management; and

• Swimming Pools Management.



Outcome

Connect sewer to GA3 area, terminals, GA areas

Airport Management

Hangars able to be connected to sewer system

30/06/06 Awaiting Feasibility Study from Consultants. Final report due in October 2006

Investigate opportunities for increased revenue

Airport Management

Increase revenue on previous year

30/06/06 Linked to Feasibility Study. Final report due in October 2006

Expanded RPT apron for new Dash 8 series

Airport Management

Aligned with expansion of RPT Services

30/06/06 Linked to Feasibility Study. Final report due in October 2006

Review Master Plan and Capital Works Programme in conjunction with consultant’s report

Caravan Parks Management

Report provided to property committee on the review

30/06/06 Awaiting funding from PRMF

Promote Specials during low occupancy periods

Caravan Parks Management

Measure through occupancy reporting compared to previous years.

30/06/06 Four trade shows attended. Various specials offered throughout the year

Page 98



Date Achieved

Outcome

Continuous campaign for memorial sales

Crematorium and Cemeteries

Increase in sales for that item.

30/06/06 Sales strategy is under development

Master planning Innes Gardens Facility


Facility planning to be completed.

30/06/06 Consultants engaged in May 2006

Complete benchmarking task


Increase income by 10%

31/01/06 Completed

Port Macquarie-Hastings Council Sporting Taskforce

Sporting Facilities Management

Provide strategic advice on infrastructure needs. Encourage participation in sport. Identify and support development of major sporting events.

30/06/06 The Sporting Taskforce is continuing to provide infrastructure planning/advice. Sporting participation numbers are varying across a range of sports. Several major events secured with future events identified. Work to be ongoing.

Port Macquarie Swimming Pool

Swimming Pools Management

Plan for expansion of swimming facilities.

Initial preliminary plans completed. Continue to plan for aquatic facility expansion

Aquatic Facilities


Ensure activities comply with current service levels.

Regular reviews of safety standards and service levels

Aquatic Facilities


Implement design phase of Port Macquarie Aquatic Centre.

Concept design phase of project commenced.

Monitor pools’ lessee’s performance.


Ensure the lessee is complying with industry standards.

Lessees performance monitored seasonally

Page 99



Date Achieved

Outcome

Facilities Management and Co-Ordination

Facilities Management

Develop Risk Management Protocols and Policies. Implement marketing strategy.

Risk management programme being developed and anticipated to be completed June 2007

Community Facility Planning and Development

Facilities Management

Develop planning and construction of facilities identified in S94 Plan.

Review of S94 plan undertaken in conjunction with S94 Manager

Page 100


Parks and Recreational Services PURPOSE: To provide a range of active and passive recreational facilities and

environmental open space. The following services are provided within this programme: • Management Parks, Gardens and Reserves;

• Sport Field Management;

• Lifeguard and Beach Management;

• Playgrounds; and

• Recreational Planning.



Outcome

Parks and Reserves Improvement Programme

Management Parks, Gardens and Reserves

Complete Parks and Reserve Improvement Programme.

Some projects carried over however majority of projects commenced and completed by June 2006

Parks and Reserves Maintenance Programme


Continue to provide a level of maintenance in accordance with Park and Gardens Specification.

Monthly reports undertaken each month to identify 5 of compliance with Parks specifications.

Parks and Reserves Improvement Programme


Implement Capital Works Programme.

Capital works programme planned to be completed within timeframes

Implement acceptable Tree Management Programme


Regular review of Management Programme

Programme is subject to ongoing reviews. Implemented a tree works list register. Currently working on Tree Survey database. Regularly reviewing procedures in accordance with industry best practice.

Page 101



Date Achieved

Outcome

Vegetation functions are implemented with environmentally acceptable practices.


Review and report of practices carried out

Work completed with appropriate environmental safeguards

Wayne Richards Park – Stage 2

Sports Field Management

Complete Construction – Stage 2

Wayne Richards Park civil works to commence in Oct 2006. Second half of Stage 2 to commence in July 2007

Wauchope District Sporting Complex


Complete detailed design and associated documentation Complete Construction – Stage 1

Masterplan of site has been prepared however construction of project will be delayed due to other sporting field priorities at other sites

Sporting Facilities Area 13


Include provision of sporting facilities in Area 13 Masterplan.

Parks staff have been included in working groups to plan for sporting fields

Sporting Facilities Area 14


Include provision of sporting facilities in Area 14 Masterplan.

Parks staff have been included in working groups to plan for sporting fields

Provision of Lifeguard Service

Lifeguard and Beach Management

Continue to provide a level of service in accordance with Park and Gardens Specification. Plan for ongoing improvement of lifeguard service.

Surf Awareness visits to local schools completed. Induction of seasonal and casual lifeguards. Planning for future years carried out on an ongoing basis. Benchmarking with similar service providers is currently being undertaken.

Page 102



Date Achieved

Outcome

Installation of Playgrounds

Playgrounds Complete annual playground installation programme.

Completed as part of the Parks Capital Works Programme

Strategic Planning for Parks and Recreational function.

Recreational Planning

Continue to plan for provision of broad range of recreational facilities.

Recreational needs study currently being undertaken. Completed by Dec 2006.

Page 103


Operations PURPOSE: To ensure natural disaster risks are minimised through sound planning for the

benefit of the community. The following services are provided within this programme: • State Emergency Services; and

• Bushfire Management.



Outcome

Complete Emergency Risk Management Project

State Emergency Services

ERMP adopted by Hastings LEMC.

Commenced October 2006

Timeline prepared for completion by Dec 2007

Finalise Central Road Emergency Services Planning


Land subdivided. Master plan adopted.

Planning approvals achieved June 2006

New centralised emergency services centre now able to proceed

Construct SES Headquarters & Emergency Operations Centre


SES Headquarters & Emergency Operations Centre commenced. SES Headquarters & Emergency Operations Centre completed.

Not commenced due to delay in planning approvals

Programmed to commence in March 2007

Continue to support Joint Service Level Agreement with NSW Rural Fire Service

Bushfire Management

Service level indicators are met.

Ongoing Effective collaborative agreement maintained with RFS

Page 104


Environment

OUTCOME: To protect and enhance environmental values and provide for sustainable

growth and development. The following programmes are contained within the Environment Focus Area: • Strategic Planning;

• Regulatory Control;

• Environmental Management;

• Human Health Management;

• Water Cycle Management; and

• Waste Management.

Strategic Planning PURPOSE: To create sustainable living for the current and future residents of the Hastings. The following services are provided within this programme: • Strategic Landuse Planning;

• Environmental and Natural Resource Strategic Planning; and

• Development Contribution Plan development and administration.



Outcome

Implement Hastings Urban Growth Strategy – Area 14 Masterplan Environmental Studies Infrastructure planning Contribution Plans Development Control Plans Rezonings

Strategic Landuse Planning

Implementation in accordance with agreed timeline for project.

Ongoing Currently working to produce draft LEP and DCP by end of 2006, subject to input from internal parties.

Page 105



Date Achieved

Outcome

Implement Hastings Urban Growth Strategy – Area 13 Structure plan Environmental Studies Infrastructure planning Contribution Plans Development Control Plans Rezonings



Ongoing Currently working to produce draft LEP and DCP by end of 2006, subject to input from internal parties.

Implement Wauchope Urban Growth Strategy Masterplan Environmental Studies Infrastructure planning Contribution Plans Development Control Plans Rezonings


Commence implementation in accordance with agreed timeline for project.

Ongoing Amended Strategy received Department of Planning concurrence on 29/9/05. Rezonings underway and ongoing.

Implement Camden Haven Urban Growth Strategy Masterplan Environmental Studies Infrastructure planning Contribution Plans Development Control Plans Rezonings



Ongoing Infill areas commenced. Stage 1 of Environmental Study for major area commenced. Stage 2 commencing late 2006.

Implement Rural Residential Release Strategy Environmental Studies Infrastructure planning Contribution Plans Development Control Plans Rezonings



Ongoing Commenced in a number of areas and rezoning proposals lodged. Will need to be processed in a number of batches to satisfy requirements of Department of Planning.

Page 106



Date Achieved

Outcome

Stormwater Development Servicing Plan

Development Contribution Plan development and administration

Background studies completed. Plan exhibited and reported to Council.

Incomplete Detailed investigation complete. Concept plans in development. Due in 2007

Lake Cathie/ Bonny Hills Release Area Contribution Plans


Plan exhibited and reported to Council.

Awaiting finalisation of DCP

Area 13 Release Area Contribution Plans



Awaiting finalisation of DCP

Administration Levy Contribution Plan & Servicing Plans Review



19/06/06 Draft adopted for exhibition

Emergency Services and Community Facilities Contributions Plan



06/03/06 Plan approved by Council

Undertake Annual Review of growth rates, work programme and project values and contributions income.


Compliance report submitted to Council. Projects included in Rolling Works Programme.

31/01/06 Review completed and results used in preparation of 2006/07 Management Plan

Review of DCP 20 - CBD


DCP adopted by Council.

Ongoing Draft DCP being revised with re-exhibition planned for early 2007

LEP/DCP for West Lindfield


DCP Adopted by Council.

Ongoing Draft DCP completed. Completion subject to landowner negotiation.

Implement Kew/Kendall Urban Growth Strategy


Rezonings finalised by Council.

Ongoing Completed final rezoning subject to highway upgrade.

Page 107



Date Achieved

Outcome

Strategic review of LEP


As Legislation requires or every five years.

Work commenced on LEP review Stage 1.

Page 108


Regulatory Control PURPOSE: To provide a development and building control system which provides for

“ownership” of applications and where legislative requirements and council policies are applied in a consistent and efficient manner.

The following services are provided within this programme: • Development Application Assessment;

• Building Certification and Inspections Services;

• Development and Building Compliance;

• Ranger and Law Enforcement Services; and

• Development Engineering.



Outcome

Review the process by which simple/ straight foreword applications can be dealt with so as to reduce processing times for these applications

Development Application Assessment

Review undertaken and recommended changes made.

30/06/2006 Completed.

Review process of referrals for construction certificates to other sections of Council

Development Application Assessment

Review undertaken.


Provide applicant access to application status via the internet

Development and Building Compliance

Internet access available.

N/A Completed, potential improvements subject to software development.

Provide for the Internet lodgement of applications


Internet system in place.

N/A Not completed, due to lack of support by software provider.

Page 109



Date Achieved

Outcome

Develop reports that provide for the determination of processing times for all applications


Reports prepared and produced on a monthly basis

30/06/2006 Ongoing

Completed. Anomalies identified and delays addressed. More rigorous vetting of incoming applications – Stop the Clock used more.

Undertake a review of existing building related practices and procedures including complaint investigation and responses

Building Certification and Inspections Services

Procedures manual prepared

New Application form, Estimating Costs and Guides introduced. Further refining under review and ongoing process.

Survey of customer needs


Survey conducted every 12 months.

N/A Ongoing

Promote CBS Brand as a separate identity to council


CBS logo developed and used on all documentation.


Fire Safety Services


Review the delivery to ensure most effective use of available financial resources. Introduce and actively promote a Fire Safety Audit Service to assist in building upgrades.


Review Development Control Plan 36 – Exempt and Complying Development


Review undertaken and recommended changes made.

Ongoing Ongoing as part of Stage 1 of Standard LEP preparation.

Page 110


Environmental Management PURPOSE: To protect and enhance environmental values and to monitor and report on

environmental trends. The following services are provided within this programme: • Environmental & Natural Resources Services; and

• Environmental & Natural Resources Monitoring.



Outcome

Continued implementation of Cities for Climate Protection Programme

Environmental & Natural Resources Services

Implementation of the actions of the Greenhouse Abatement Strategy.

30/06/06 Various initiatives implemented resulting in corporate & community greenhouse gas abatement of 1,146 & 38,428 tonnes CO2 respectively

Integration of State of Environment Reporting

Environmental & Natural Resources Monitoring

Integration process adopted by Council.

November 2005

State of the Environment Report developed and produced as part of the 2004-2005 Annual Report. Integration into corporate planning processes under development.

Page 111


Human Health Management PURPOSE: To maintain acceptable levels of human health and safety within the

community and to monitor trends. The following services are provided within this programme: • Public Health Services;

• Public Safety Monitoring; and

• Public Health Monitoring.



Outcome

Implementation of food safety programme

Public Health Services and Public Safety Monitoring

200 food premises inspected.

Ongoing 200 inspections completed. Concentration on high risk premises.

Implementation of public health premises inspection programme

Public Health Monitoring

50% of premises inspected.

Ongoing Over 50% inspected. Completed all medium to high risk premises for skin penetration.

Page 112


Water Cycle Management PURPOSE: To ensure the sustainability of water resources to protect the natural

environment. The following services are provided within this programme: • Sewerage Services;

• Water Supply Services;

• Foreshore, Estuary and Floodplain Management;

• Stormwater Drainage; and

• Water Cycle Planning.



Outcome

Implement stormwater management improvement activities

Stormwater Drainage

Implementation Of Erosion and Sediment Control Enforcement Protocol. Implementation of stormwater quality monitoring programme.

30/06/06 Specific infrastructure upgrade designs commenced for West Haven, Buller St, Blackbutt Creek, Wrights Creek, Black Swan Terrace areas. GPT installation at Town Beach

Implementation of Catchment Water Quality Programme

Foreshore, Estuary and Floodplain Management

Establishment and use of integrated water quality monitoring systems and protocols. Implement estuary monitoring programme in accordance adopted Estuary Management Plans.

30/06/06 Monitoring Programme ongoing. Integrated Water Quality database under review.

Implement Stormwater Management Plan

Stormwater Drainage

Implemented as programmed.

30/06/06 GPT installation at Town Beach

Page 113



Date Achieved

Outcome

Implementation of: Estuary Management; Floodplain Management; Stormwater Management; Coastal Management; Environmental Management

Foreshore, Estuary and Floodplain Management

Activities of each programme implemented per approved Schedules.

30/06/06 Various projects implemented including: Town Beach break wall restoration, estuary water quality monitoring, progression of estuary primary productivity study, feral animal control, acid sulfate soils remediation projects, revegetation and weed management projects

Filling of the Cowarra Dam and commissioning of dam pumping station & balance tank

Water Supply Services

Fill dam & commission associated facilities.

Dam 96% full. Commissioning completed

Construction & commissioning of Southern Arm Trunk Main


Construction commenced & completed.

Design and approvals currently being finalised

Construct and operate water conditioning and treatment facilities at Wauchope & Villages


Plants constructed and commissioned.

Plants completed, commissioned and operational

Maintain activity membership of Water Users’ Groups and assist in development of “Water Sharing Plans”


Attend WWUG meetings and provide input to WSP’s.

Involvement ongoing

Continue operational activities to meet DIPNR Licence conditions


All conditions/control measures implemented.

All conditions met.

Page 114



Date Achieved

Outcome

Complete concept design for raising of Port Macquarie Dam


Concept design report completed and forwarded to DLWC.

Concept design underway

Develop Environmental Management Plan for Koree Island facilities including ongoing monitoring and adaptation of the plan


Plan completed. Plan implemented.

Plan completed and implemented

Investigation & Implementation of Water Reclamation Plant in Port Macquarie


Construct reticulation network Construction & Commissioning of Plant.

Plant completed and being commissioned

Investigation & Implementation of Water Reclamation Plant at Wauchope


Completion & approval of REF. Construction & Commissioning of Plant.

Deferred in Works Programme

Investigation & Implementation of Water Reclamation Plant in Laurieton


Completion & approval of REF. Construction & Commissioning of Plant.


Investigation & Implementation of Water Reclamation Plant in Bonny Hills


Construction & Commissioning of Plant.


Annual review of water pricing tariff


Annual review completed.

Review completed and adopted

Annual review and updating of 30 year CWP



Completed

Annual review and updating of 10 year O&M programme



Completed

Annual review of S64 DSP



Completed

Page 115



Date Achieved

Outcome

Five yearly update of S64 DSP


S64 DSP updated and approved by Council and MEU

Completed

Annual review & updating of FINMOD



Completed

Lake Cathie/Bonny Hills Treatment Plant Upgrade

Sewerage Services

Upgrade approved by EPA and other Authorities to allow construction of Augmentation.

REF approved

Lake Cathie/Bonny Hills STP Upgrade

Sewerage Services

Upgrade approved by DEC (EPA) and other Authorities to allow construction of Stage 1 Augmentation

REF approved

Detailed Design of proposed Augmentation of the Dunbogan STP

Sewerage Services

Detailed design completed and accepted by Council and other Authorities.

Design on REF underway

Review the Hastings Effluent Management Strategy, providing concepts for implementation and delivery

Sewerage Services

Long term strategies developed to meet the requirements of the Hastings Urban Growth Strategy.

Completed

Develop the Sewerage Servicing Options. Construct Hastings Small Villages Schemes.

Sewerage Services

Servicing Options developed and adopted by Council and DLWC. Village Schemes constructed in a timely manner for Heron’s Creek. Comboyne. Long Flat.

Options report completed

Complete Investigations and Design of Thrumster Sewerage Treatment Plant Construction of proposed Thrumster STW.

Sewerage Services

Investigations and design of plant undertaken to gain (DEC) EPA approval. Construction and commissioning of new STP.

EIS completed

Page 116



Date Achieved

Outcome

Maintain Laboratory accreditation under ISO 9001:2000

Environmental & Natural Resources Services

External audit and accreditation granted.

30/06/06 Accreditation maintained and QA procedures reviewed to meet NATA standards

Operate and maintain Treatment Plants

Sewerage Services

Load Based Licences returned in accordance with EPA.

Ongoing

Complete the approved Capital works Programme

Sewerage Services

Programme completed to Council’s quality requirements.

Completed

Complete Water Sensitive Urban Design DCP

Water Cycle Planning

DCP completed on time with Council and EPA endorsement.

Established for Areas 13 & 14

Page 117


Waste Management PURPOSE: To provide an environmentally sustainable waste management service to the

community. The following services are provided within this programme: • Waste Collection;

• Waste Disposal;

• Waste Minimisation; and

• Waste Management Forward Planning.



Outcome

Rationalisation of Landfills

Waste Disposal Wauchope Transfer Station constructed and commenced. Camden Haven Transfer Station constructed and commenced.

01/11/05 Attainment of a facility that meets the needs of the community.

Implementation of “Waste Avoidance & Resource Recovery Strategy”

Waste Minimisation Programme

Strategy programmes implemented. Strategy review.

30/06/06 2003/06 strategy advanced in readiness for total review.

New domestic waste/recycling/organic collection and processing contract in place and contractor appointed

Waste Collection

Plant/Infrastructure established. Contractor commences operation.

26/06/06 New contracts in place and implemented.

Page 118

Documents

2005-2006 Annual Report - Port Macquarie-Hastings Council · 2015. 3. 13. · 2005-2006 Annual Report Page 6 Council Information Council Representatives The Mayor and the eight Councillors