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Group members: rafay usmanshariq amin

Wahaj hashmi

Mohammad Shehreyar

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Memo is a business-oriented style that is bestsuited for interoffice correspondence.

OR

A memo is a written document that staysinside the company

memos are written to get someone to do or

understand something

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solve problems by: informing

persuading

refuting arguing

analyzing

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one person

several persons

one or more groups a whole community

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Get Personal. Be conversational Don't show off. Avoid "smothered" words. If you're not sure, check. Don't be trite Visualize the reader. Make the bottom line the top line Close with a call to action Keep paragraphs short. Don't give too many whys

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Information

problem-solving

persuasion

internal

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used to deliver or request information orassistance

first paragraph provides main idea

second paragraph expands on the details

third paragraph outlines the action required

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suggests a specific action to improve a situation

first paragraph states the problem

second paragraph analyzes the problem

third paragraph makes a recommendation

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used to encourage the reader to undertake anaction he or she doesn't have to take

first paragraph begins with an agreeable point

second paragraph introduces the idea

third paragraph states benefits to the reader

fourth paragraph outlines the action required

fifth paragraph ends with a call to action

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used to convey suggestions to seniormanagement

first paragraph states reason for writing

second paragraph outlines present situationand states writer's proposal

third paragraph describes advantage(s)

fourth paragraph mentions and diffusesdisadvantage(s)

fifth paragraph ends with a call to action

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1. Introduction

states the general problem or main idea

2. Statement of facts

states the facts or discusses the problem orissue

3. Argument

explains importance or relevance of facts 4. Conclusion

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To: recipient (individuals and/orgroups)

From: you/office (e.g. Student

Affairs)/group (e.g. Social Committee) CC: more recipient(s)

Date:

use correct names/designations for recipients include titles when appropriate

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specific, concise and to the point

Indicates the memos purpose or topic

One of the most important lines in a memo

Provided using several key words

Typically, it is the last line to appear before

the body

e.g.:

Request for assistance with grant projectConsequences of recent material thefts

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complete summary of your memo

provide:

context

task/action/request summary of the rest of the memo

Best: put your intent into the first sentence

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arrange facts in a logical order

dont provide more detail than necessary

Keep the paragraphs brief

use bullet points where appropriate

use correct structure bullet points

(e.g. no standalone bullets)

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If necessary, summarize what you wantrecipient(s) to do.

Provide clear instructions, including deadlines

where applicable. Provide further references/contact information

when appropriate.

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grabs the reader's attention

provides information, makes arecommendation, or asks for action

supports your position or explains benefits toreader

mentions next steps and deadlines

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Mississippi State UniversityAgricultural Information Science and EducationP.O. Box 9734Mississippi State, MS 39762

TO: Dr. I. B. Brigh

FROM: I. M. Ready

DATE: April 11, 2002

SUBJECT: Status Report for March 2002

Listed here is the status of the information technology project for the past month.

Data Collection Collected data from 8 schools and entered it into the computer. Scheduled dates for data collection at 9 additional schools.Focus Groups Held five focus groups at three community college. Scheduled 3 additional focus group meetings for April.I would be pleased to provide additional information.

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Thanks