Organizers – FIVB Participations and Responsibilities. General Principles2

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2.1 Event’s Opportunities EVENT CATEGORY FIVB World Championships (M & W) FIVB World Tour Grand Slam (M & W) FIVB Open (M & W or M or W)APPLICATIONApplication/Candidature forms BVB/04, WCHs/21, WCHs/22, BVB/05,

WCHs/23 (see page 31)BVB/04, BVB/21, BVB/22, BVB/23 (see page 31)

BVB/04, BVB/21, BVB/22, BVB/23 (see page 31)

Stadium/Venue/Court Layout YES (detailed) YES (detailed) YES (detailed)Colour Pictures/Plans/Brochure YES YES YESFinancial Plan/Tentative Budget YES YES YESInterested Local Partners YES YES YESReception Deadline By 31 August 3 years prior By 31 August prec. Year By 31 August prec. YearFIVB-NF/Promoter Agreement (signed) By 30 Sept 3 years before the event By 30 Sept prec. Year By 30 Sept prec. YearSand Sample approved by Hutcheson Sand and Mixes

YES YES YES

ORGANIZER’S BENEFITSLong-term Partnership YES YES YESExclusive Date YES YES (among Grand Slam and World

Championships)YES (among Open events of the same gender)

FIVB Sponsors/Partners/Suppliers benefits YES YES YESExclusive Local Sponsor Categories YES YES YESComposite Logo/Signage YES YES YESCourt Area Advertising YES YES YESFIVB Suppliers Material YES (Mikasa, Jinling & Merooj) YES (Mikasa, Jinling & Merooj) YES (Mikasa & Jinling)Host City Association to Tournament Title YES YES YES Presenting or Main Sponsor Association to Tournament Title

YES YES YES

Official Visual & Graphics YES YES YESFIVB Trademarks/Marks YES YES YESPA Announcement & Scoreboard Publicity YES YES YESLocal Sponsor Merchandising YES YES YES FIVB Merchandising YES YES YESSpectator Contests & Giveaways YES YES YESTrade Village & POS YES YES YESWorldwide TV Exposure YES YES YESInternational TV Distribution YES YES YESNational Broadcasting Rights Sale YES YES YESTV Commercial Rights YES YES YESWorldwide Media exposure YES YES YESInternational Promotion YES YES YESCommercialization Rights for National Sale YES YES YES Private & Governmental Contribution/Subsidies

YES YES YES

Hospitality Packages YES YES YESTicket & Program Sales YES YES YES Commercial Exploitation of Accessory Articles

YES YES YES

Onsite Entertainment YES YES YESBVIS Results System & Technology YES YES YES Event Promotion through FIVB Channels YES YES YESFIVB Bonus Pool YES (USD 250,000 per gender) YES (USD 100,000 per gender) YES (USD 500,000 both genders – split among

the total # of Open events in the season)Best Athletes’ Participation YES YES N/A Educational & Environmental Programs YES YES YESFIVB World Ranking Points YES YES YESOlympic Qualification Process YES (2015) YES (2015 & 2016) YES (2015 & 2016)Meetings, Workshops/Seminars/Clinics YES YES YESInvolvement in the Sport Decision-Making Process

YES YES YES

ORGANIZER’S CHARGESLicense fee YES/USD 250,000 in 2013 and 2015 per

gender (total: USD 500,000) YES/USD 120,000 per gender (total: USD 240,000)

YES/USD 75,000 per gender (total: USD 150,000)

FIVB Sanction Fee As per FIVB/NF/Promoter Agreement USD 5,000No sanction fee for promoters staging FIVB events for more than 10 years.

USD 5,000 No sanction fee for promoters staging FIVB events for more than 10 years.

NF Sanction Fee Maximum 10% of Prize Money Maximum 10% of Prize Money Maximum 10% of Prize MoneyFees for Sport-related Responsibilities YES YES YES Taxes As per FIVB Handbook As per FIVB Handbook As per FIVB HandbookTechnical/TV Inspection Visit YES as per FIVB Handbook YES as per FIVB Handbook YES as per FIVB HandbookStadium/Facilities/Venue Min. 8,000 seats with 800 seats in VIP section Min. 3,500 seats incl. 350 seats in VIP section Min. 1,500 - Max. 2,000 seats incl. 150/200

seats in VIP section Number of Courts 6 competition + 2 warm-up courts Min. 4 competition + 2 warm-up courts Min. 4 competition + 2 warm-up courtsSand/Courts/Court Equip (incl. artificial lighting)

FIVB homologation FIVB homologation FIVB homologation

Marketing Conditions as per FIVB-NF/Promoter Agreement, Appendices B & C and FIVB Handbook

as per FIVB-NF/Promoter Agreement, Appendices B & C and FIVB Handbook

as per FIVB-NF/Promoter Agreement, Appendices B & C and FIVB Handbook

TV Broadcasting as per FIVB Handbook - Production in High Definition, with min. 10 TV cameras, 1 super slow-motion, 1 crane camera, 1 net camera and 1 ultra-super slow motion, an ENG professional digibeta camera or XDcam crew, 4 EVS systems, 20 microphones and news facilities for all days of the competition.

as per FIVB Handbook - Production in High Definition, with min. 8 TV cameras, 1 super slow-motion, 1 crane camera and 1 net camera for at least the quarter-final, semi-final and final games (the ultra-super slow motion camera is recommended), and an ENG professional beta camera crew (3 days) and news facilities for all days of the Main Draw.

as per FIVB Handbook - Production in High Definition, with min. 6 TV cameras, 1 slow-motion and one crane camera for at least the semi-final and final games, and an ENG professional beta camera crew (one full day - single gender or two days - double gender) and news facilities for all days of the Main Draw.

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EVENT CATEGORY FIVB World Championships (M & W) FIVB World Tour Grand Slam (M & W) FIVB Open (M & W or M or W)Press Facilities, Equipment, Requirements, etc.

As per FIVB Handbook As per FIVB Handbook As per FIVB Handbook

Publication/Promotion As per FIVB Handbook As per FIVB Handbook As per FIVB HandbookPersonnel/Organization Chart As per FIVB Handbook/BVB/05 As per FIVB Handbook/BVB/05 As per FIVB Handbook/BVB/05Per Diem/International Referees (Neutral & Local)

(see pages 33, 34 & 39) (see pages 33, 34 & 39) (see pages 34, 38 & 39)

Board & Lodging FIVB President (if required) Technical Supervisor, Referee Delegate, TV Coordinator, Marketing Delegate, Media Operations Delegate & Assistant, 6 Int. Journalists, Medical Delegate, Photographer and TV Producer;10 Int. Refs under Neutral & 12-14 Int. Refs under Local quota

FIVB President (if required) Technical Supervisor, Referee Delegate, TV Coordinator, Marketing Delegate, Media Operations Delegate & Medical Delegate (if any);4-6 Int. Refs under Neutral & 7-9 Int. Refs under Local quota (if needed)

FIVB President (if required) Technical Supervisor, Referee Delegate, TV Coordinator and Media Operations Delegate;4-6 Int. Refs under Neutral & 7-9 Int. Refs under Local quota (if needed)

Local Transportation FIVB President (if required) Technical Supervisor, Referee Delegate, TV Coordinator, Media Operations Delegate & Assistant, 6 Int. Journalists, Medical Delegate, TV Producer, English TV Comment., Photographer & FIVB Sponsors;10 Int. Refs under Neutral & 12-14 Int. Refs under Local quota

FIVB President (if required)Technical Supervisor, Referee Delegate, TV Coordinator, Media Operations Delegate, English TV Comment., TV Producer, Photographer (if any) and Medical Delegate (if any);4-6 Int. Refs under Neutral & 7-9 Int. Refs under Local quota

FIVB President (if required) Technical Supervisor, Referee Delegate, TV Coordinator, Media Operations Delegate, English TV Comment;4-6 Int. Refs under Neutral & 7-9 Int. Refs under Local quota

International Transportation Technical Supervisor, Referee Delegate, TV Coordinator, Marketing Delegate, Media Operations Delegate & Assistant, Medical Delegate, Photographer and TV Producer;10 Int. Refs under Neutral & 12-14 Int. Refs under Local quota (if needed)

Technical Supervisor, Referee Delegate, TV Coordinator, Marketing Delegate, Media Operations Delegate & Medical Delegate (if any);4-6 Int. Refs under Neutral & 7-9 Int. Refs under Local quota (if needed)

Technical Supervisor, Referee Delegate, TV Coordinator, Media Operations Delegate;4-6 Int. Refs under Neutral quota

Hospitality and Protocol As per FIVB Handbook As per FIVB Handbook As per FIVB HandbookAccreditation/Security YES YES YESMedical Controls/First Aid Area As per FIVB Handbook As per FIVB Handbook As per FIVB HandbookMeetings (PIM/TM)/Clinics/Camps As per FIVB Handbook As per FIVB Handbook As per FIVB HandbookInsurance (cancellation, damage, etc.) YES (min USD 2 million) YES (USD 1.5 million) YES (USD 1 million)Dedicated Master Plan YES YES YESEvent’s Regulations & Participation As per FIVB Handbook As per FIVB Handbook As per FIVB HandbookDuration of the event 7 days Min. 5 days Min. 5 daysQualification Tournament (QT) No QT QT: 24 teams per gender QT: max 24/32 teams per gender

Main Draw (MD) 48 teams per gender 32 teams per gender 32 teams per gender

Competition Format Pool Play & Single Elimination QT: Single Elimination MD: Pool Play & Single EliminationNo country quota play-off

QT: Single Elimination MD: Pool Play & Single EliminationNo country quota play-off

Participating Teams -43 places as per the FIVB Entry points 1 month prior to the event; -2 host country teams granted-3 Wild Cards

-20 places in the MD and 24 places in the QT as per the FIVB Entry system 21 days prior to the event; -2 host country teams granted in MD; -8 teams qualify from QT;-2 Wild Cards

- 20 places in the MD and 32 places in the QT as per the FIVB Entry system 21 days prior to the event; - 2 host country teams granted in MD; - 8 teams qualify from QT; - 2 Wild Cards

Country Quota Up to 4 foreign teams (excluding Wild Cards) & up to 6 host country teams (excluding Wild Cards) (2 host country teams granted)

Up to 4 foreign teams (excluding Wild Cards) & up to 4 host country teams (excluding Wild Cards) of which 2 will be granted a place in the MD

Up to 4 foreign (excluding Wild Cards) & 4 host country teams (excluding Wild Cards) of which 2 will be granted a place in the MD

Continental Quota 1 team per Confederation 1 team per Confederation in the QT 1 team per Confederation in the QTFIVB Officials & Referees 9 FIVB Delegates

Technical Supervisor, Referee Delegate, TV Coordinator, Marketing Delegate, Medical Delegate, Media Operations Delegate & Assistant, Photographer and TV Highlight Program Producer)Neutral Quota: 10 Int. RefsLocal Quota: 12-14 Int. Refs

5/7 FIVB Delegates Technical Supervisor, Referee Delegate, TV Coordinator, Media Operations Delegate, Marketing Delegate, Medical Delegate (if any) and Photographer (if any) Neutral Quota: 4-6 Int. Refs Local Quota: 7-9 Int. Refs

4 FIVB Delegates Technical Supervisor, Referee Delegate, TV Coordinator, Media Operations Delegate.Neutral Quota: 4-6 Int. Refs Local Quota: 7-9 Int. Refs or Candidates

Camp for Beach Volleyball fans As per FIVB Handbook As per FIVB Handbook As per FIVB HandbookTentative NF Entry List NF (-45 days) NF (-30 days) NF (-30 days)Yearly Health Certificate (BVB/10) NF/FIVB (-45 days) NF/FIVB (-30 days) NF/FIVB (-30 days)NF/Athlete's Commitment (BVB/01) NF/FIVB (-45 days for the 1st event) NF/FIVB (-30 days for the 1st event) NF/FIVB (-30 days for the 1st event)Wild Card Requests (BVB/02) NF/FIVB (-45 days) NF/FIVB (-30 days) NF/FIVB (-30 days)Confirmed NF Entry List FIVB (-30 days) FIVB (-21 days) FIVB (-21 days)NF-Team Confirmation NF (-28 days) NF (-19 days) NF (-19 days)Confirmed Team Entry List FIVB (-27 days) FIVB (-18 days) FIVB (-18 days)Confirmed Team Entry List & Specific Regulations

NF (-26 days) NF (-17 Days) NF (-17 days)

Withdrawal Request (BVB/03) NF/FIVB (-30 days to 1 min. prior the MD Preliminary Inquiry)

NF/FIVB (-21 days to 1 min. prior the QT Preliminary Inquiry)

NF/FIVB (-21 days to 1 min. prior the QT Preliminary Inquiry)

Accreditation Coaches/Physical Therapists(BVB/31)

NF/Organizer (-3 days) NF/Organizer (-3 days) BVB/31

NF/Organizer (-3 days) BVB/31

The Sportsman Media Group 4 megabit/sec SDSL internet line(as per chapter 3)

4 megabit/sec SDSL internet line(as per chapter 3)

4 megabit/sec SDSL internet line(as per chapter 3)

EVENT CATEGORY Challenger (M & W or M or W)

Country VS. Country (M & W or M or W)

Exhibition (M & W or M or W)

FORMALITIESJurisdiction If under FIVB FIVB FIVBApplication form BVB/04b BVB/04b BVB/04bReception deadline -6 months -60 days -6 months Stadium Capacity Minimum 1,500 seats Optional OptionalNumber of courts 2 or 4 + 1 warm-up TBD TBDCourt equipment FIVB approved FIVB approved FIVB approved Court/Venue layout YES YES YES Duration min. 3 days Optional OptionalFacilities YES (Press, Athletes, Officials & Referees) N/A N/APARTICIPATIONNumber of teams QT: min 16 & max 32

MD: min 16/24 and max 32Maximum 4 teams Optional

Country Quota N/A (2 teams per country) N/AParticipation limitations In case the Challenger event does

not clash with the FIVB Senior World Championships, FIVB World Tour Grand Slam or FIVB Open, any athlete regardless of the ranking can participate in the Challenger event. In case of clash, athletes ranked in the top 48 (FIVB World Ranking) men’s teams or the top 32 (FIVB World Ranking) women’s teams (– 30 days before the start of the event) are not allowed to take part in Challenger events.

In case this event does not clash with the FIVB Senior World Championships, FIVB World Tour Grand Slam or FIVB Open events, any athlete regardless the ranking can participate to this event upon FIVB’s approval. In case of clash, the top ranked 64 men’s and the top ranked 48 women’s pairs will be excluded.

In case this event does not clash with the FIVB Senior World Championships, FIVB World Tour Grand Slam or FIVB Open events, any athlete regardless the ranking can participate to this event upon FIVB’s approval. In case of a clash, the top ranked 64 men’s and the top ranked 48 women’s pairs will be excluded.

Format QT: Single EliminationMD: Double Elimination

Country vs. Country Optional

Wild Cards 2 per gender N/A N/AFIVB Officials/Delegates & Referees 1 FIVB Delegate/1 Int. Ref Up to Organizers RefereesNational Federation: To assign the following Referees:

- experienced local Ref Manager- 3 local Refs, 3 Line Judges & 3 Scorers per court

N/A N/A

Tentative Entries NF/FIVB - case by case FIVB for approval FIVB for approvalWild Card Requests NF/FIVB (-30 days) N/A N/AConfirmed Entry List FIVB (-14 days) FIVB for approval FIVB for approvalWithdrawal Requests NF/FIVB (-14 days) N/A N/AAccreditation Coaches/Physical Therapists FIVB (-30 days) N/A N/ANF/Athlete's Commitment (BVB/01) NF/FIVB (upon Entry) N/A N/AORGANIZER’S BENEFITSCommercialization Rights National Scale YES YES YESFIVB Bonus Pool NO NO NO FIVB World Ranking Points YES NO NO Olympic Qualification NO NO NO Calendar exclusivity N/A N/A N/AInternational transportation NO NO As per agreementFIVB website YES YES YES Technology (BVIS) YES NO NOORGANIZER’S CHARGESNF Sanction Fee N/A Up to 10% of PM Up to 10% of PMPrize Money (PM) Min. USD 30,000 (up to USD 99,999) Up to Organizer Up to OrganizerFIVB Sanction Fee N/A N/A Min. USD 5,000Local Transportation All MD teams, 1 FIVB Delegate & all

RefereesOfficial Guests & 1 FIVB Delegate FIVB Delegate & Referees

Board & Lodging FIVB Delegate & Referees Official Guests & Referees FIVB DelegateOfficial Ball Mikasa VLS300 Mikasa VLS300 Mikasa VLS300TV Broadcasting Non compulsory Non compulsory Non compulsoryPer Diem FIVB Delegate/Int. Ref As per FIVB Financial Regulations N/A TBDInspection Visit If required If required If requiredInternational transportation 1 FIVB Delegate & 1 Int. Ref 1 FIVB Delegate 1 FIVB Delegate

Note: Challenger events will fall under the jurisdiction of the Continental Confederations and will therefore be regulated by the respective Continental Confederation’s requirements and regulations. In some cases, Challenger events may be managed by the FIVB, where the above regulations shall apply.

– Above conditions are valid for men’s & women’s 2-person Beach Volleyball international events.

– Conditions for other types of international Beach Volleyball events such as “3 X 3” must be negotiated with the FIVB on a case by case basis.

– The FIVB and the organizer must agree on the number of courts, duration of the competition, etc. if the men’s and women’s events are held simultaneously at the same venue.

– Promoters of Challengers, Exhibitions and Country vs. Country can only market their respective events in the host country, unless otherwise approved/instructed by the FIVB.

30Double gender Beach Volleyball Exhibition in Olten, Switzerland

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Final for the Women’s Bronze Medal at the FIVB SWATCH WORLD TOUR SHANGHAI GRAND SLAM presented by Jinshan Xinchen

– Detailed layout indicating the dimensions in scale of the stadium/facilities/venue/courts;

– Upon the request of the FIVB, a detailed venue drawing in scale including the materials needed to set up a stadium. An FIVB venue consultant may advise first time promoters about the setup and layout of the required infrastructure to ensure security levels are met and that a uniformity among stadiums and facilities used in FIVB Beach Volleyball events is created.

– Approval of a sand sample to be sent to Hutcheson Sand and Mixes laboratory (see contact information in Chapter 13);

– Color pictures, plans and brochures of the area hosting the event, as well as the hosting city;

– Financial plan/tentative budget; – Guarantee/deposit for License fee (if required by FIVB) and/or insurance policy covering the Prize Money in case of cancellation;

– Commitment to include a PR company in the Organizing Committee (if required by FIVB) for the FIVB Beach Volleyball World Championships only;

– Formal endorsement of the Continental Confederation concerned.

The FIVB retains the right to refuse a candidature if it is incomplete or if the deadline to submit it is passed.

Note:National Federations and Promoters in possession of an agreement with the FIVB that is still in force are only required to pay the annual sanction fee of USD 5,000 (if applicable) and to forward the BVB/21, BVB/22 and BVB/23 forms to the FIVB by August 31st of the year preceding the event (s).

2.2 Candidature Upon the request of Organizers interested to stage and FIVB Beach Volleyball event, the FIVB will provide an information package on the terms and conditions, as well as the FIVB Handbook and a DVD containing promotional videos.

For the 2015-2016 the staging terms and conditions for FIVB Beach Volleyball events shall be issued by the FIVB by 31 July 2014.

National Federations and Promoters wishing to host an FIVB Beach Volleyball event must submit the necessary candidature application forms, duly completed and signed, to the FIVB by August 31st of the year preceding the event, as follows:

– Candidature questionnaire (BVB/04 form), including the payment order for the sanction fee of USD 5,000 (not required to be paid by Promoters that have staged an FIVB Beach Volleyball event for 10 consecutive years or more).

➣ Sanction fee is paid as a candidature fee. ➣ If the candidature is rejected by the FIVB or the bidding organization withdraws due to a lack of information and/or financial guarantees, and/or any other reason whatsoever, this fee will not be reimbursed.

➣ Promoters organizing an event in a country where two double gender (or four single gender) events are being held in the same year are not required to pay a sanction fee.

– Organizing Committee Members (proposed Organization Chart BVB/05 form) for the FIVB Beach Volleyball World Championships only;

– General Questionnaire (BVB/21 form) including information on host city, requested dates, hotels, potential local partners/sponsors, etc.;

– Host TV Broadcaster Letter of Intent (BVB/22 form); – Local Authorities Letter of Support (BVB/23 form); – Formal commitment from the hosting NF and/or the Promoter for the implementation of a National Tour of at least 5 legs in 5 different locations for the corresponding gender of the FIVB Beach Volleyball event to be hosted in the same country.

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Centre court in Aland (FIN)

– The conditions are valid for international men and women 2-person Beach Volleyball events. FIVB Beach Volleyball events may be held in indoor facilities upon a request submitted in due time to the FIVB.

2.4 Organizer’s Obligations and BudgetThe following points represent the Organizer’s major responsibilities, expenses and income to be considered when planning a budget for an FIVB Beach Volleyball event.

A. Promoter’s Responsibilities and Expenses 1. General

– International and local travel, as well as board and lodging expenses, for the attendance of one representative at the Beach Volleyball World Tour Council meeting (for Grand Slam and World Championships events) and/or at the Beach Volleyball Council meeting (for Open events) in Lausanne;

– Insurance covering the Prize Money in case of cancellation; – Insurance covering the risk of damage resulting from accidents caused by a stand collapsing or any other faulty or incorrectly installed equipment and/or infrastructure.

2. Inspection Visit – International travel expenses (economy class), local transportation, meals, and accommodation requirements for one FIVB inspector: either the FIVB TV Coordinator 2/3 months before the event for the annual TV inspection visit and/or the FIVB Delegate 2/3 months before the event to review the status of the overall preparation of the event;

– To cover the costs and fees related to the sand inspection visit for a minimum stay of 2 days at all events where the standard of the sand is poor.

3. Sanction FeeAn FIVB annual sanction fee of USD 5,000 is required for FIVB World Tour Grand Slam and FIVB Open events.The fee to be paid to the FIVB for the granting of the Organizer’s exploitation rights for the FIVB World Championships is communicated to interested parties upon receipt of their request through the relevant NF.

2.3 FIVB/NF-Promoter Agreement Upon FIVB acceptance of the Organizers’ candidature, an agreement must be signed (incl. the Appendices) no later than the 30th of September of the year preceding the event by the three parties involved (FIVB, the host National Federation and the promoter).

The agreement may also be signed by the FIVB and a National Volleyball Federation (without a professional Promoter) or by the FIVB and a Promoter should a National Federation not be interested in such a legal binding document. After consulting the National Federation, the FIVB is has the right to sign an agreement directly with the Promoter interested in organizing an FIVB event. The agreement includes the main body of the agreement plus appendices and references the latest edition of the FIVB Handbook for more detailed requirements for all parties involved.

Organizers that hold a valid agreement with the FIVB, are invited to take part in the annual Beach Volleyball World Tour Council (for Grand Slam and World Championships events) or Beach Volleyball Council (for Open events) meetings.

– Organizers must fulfill the candidature requirements and the terms set out in the FIVB/NF/Promoter agreement to be entered into the FIVB Beach Volleyball Calendar. Organizers failing to comply with the critical requirements will be removed from the current and any future FIVB Beach Volleyball Calendars or be downgraded to lower leverl of FIVB event.

– Organizers may be asked to host a lower category event for the first year to demonstrate that they can successfully stage an elite FIVB Beach Volleyball event in the future.

– The FIVB may request that the Organizers wire an advanced payment for the license fee to the FIVB upon signature of the FIVB/NF-Promoter Agreement.

– The FIVB/NF-Promoter agreement with new Promoters may be signed by the FIVB only upon receipt of the 1st instalment of the license fee and the proof that the sand sample tested is of an acceptable standard.

– A confirmed FIVB Promoter organizing a single gender FIVB Beach Volleyball event in a particular country has the first right of refusal should another promoter express an interest in staging an FIVB Beach Volleyball event for the other gender in the same country.

– Two promoters may be granted the right to stage events in the same category (both men and women) in the same country only upon previous approval of the parties involved (National Federation and Promoters concerned).

The venue set-up in an iconic place will increase

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A music concert venue used for Beach Volleyball competition in Berlin, GermanyCentre court in Beijing, China

– The Promoters may use the hotels/structures in proximity as event facilities whenever possible and/or use permanent facilities which already offer all the necessary amenities and conditions;

– Set up of one giant video board (wall); – Sand courts and court equipment for minimum 4 competition courts and 2 warm up courts. In case of need, the warm up courts may be used for the first days of the competition as competition courts;

– Artificial lighting system (min. 1500 lux on the center court) for night matches (if any);

– Artificial lighting system of min 1000 lux on the outside courts if required for night matches.

For FIVB Beach Volleyball Open events: – Stadium of minimum 1,500 seats and maximum 2,000 seats (including a VIP section for a minimum 150/200 people) and facilities in accordance with the FIVB Handbook;

– Evaluation of the Venue Plan by an FIVB Venue Consultant for all first time Organizers and for Promoters required to improve the venue to meet FIVB requirements;

– Working rooms and lounges may be set up in an existing permanent venue (if adjacent to the courts);

– The Promoters may use hotels/structures in proximity as events facilities whenever possible and/or use permanent facilities which already offer all the necessary amenities and conditions;

– Set up of one giant video board (wall); – Sand courts and court equipment for minimum 4 competition courts and 2 warm up courts. In case of need, the warm up courts may be used for the first days of the competition as competition courts;

– Artificial lighting system (min. 1500 lux on the center court) for night matches (if any);

– Artificial lighting system of min 1000 lux on the outside courts if required for night matches.

6. Personnel – Salaries and flat fees related to the Organizational Chart members (BVB/05 Form), Organizing Committee, Auxiliary Officials, court personnel, staff, incentive for volunteers, etc. in accordance with the FIVB General Regulations;

– Per diem for International Referees under Neutral and Local Quota and Assistant Referee Delegate (whenever applicable) from the first (day of departure from the home town) to the last day of their duties and a travel allowance covering travel expenses for the day before and the day after their mission (e.g. trains, buses, taxis, visas, etc.):

4. License Fee – License Fee of USD 500,000 in 2013 and 2015 for the FIVB World Championships net of any deduction;

– License Fee of USD 240,000 for the FIVB World Tour Grand Slam events net of any deduction;

– License Fee of USD 150,000 for the double gender FIVB Open events net of any deduction;

– License Fee of USD 75,000 for the single gender FIVB Open events net of any deduction;

– National Federation Sanction Fee (maximum 10% of the Prize Money).

5. VenueFor FIVB Beach Volleyball World Championships:

– Stadium of minimum 8,000 seats for an FIVB Beach Volleyball World Championships event and facilities in accordance with the FIVB Handbook (VIP section for 800 people, press center/press rooms, interview rooms, medical control rooms, medical treatment rooms, FIVB Official and Competition Management rooms, meeting rooms, lounges, coaches’ area, locker room, parking area, catering/lunch area, photographer area, storage room, TV camera platform, commentary positions, showers, toilets, others, etc.); plus a secondary stadium of minimum 2,000 seats;

– Evaluation of the Venue Plan by an FIVB Venue Consultant for all first time Organizers and for Promoters required to improve to the venue to meet FIVB requirements;

– Set up of one or two giant video board(s); – Working rooms and lounges; – The Promoters may use the hotels/structures in proximity as event facilities whenever possible and/or use permanent facilities which already offer all the necessary amenities and conditions required;

– Sand courts and court equipment for 6 competition courts and 2 warm up courts. The number of courts can be adapted depending on the competition schedule and available resources;

– Artificial lighting system (min. 1500 lux on the center court) for night matches (if any);

– Artificial lighting system of min 1000 lux on the outside courts if required for night matches.

– Inspection Visit upon arrival on site (court equipment) and homologation of the stadium and facilities.

For FIVB Beach Volleyball World Tour Grand Slam events: – Stadium of minimum 3,500 seats (including VIP section for minimum 350 people) and facilities in accordance with the FIVB Handbook;

– Evaluation of the Venue Plan by an FIVB Venue Consultant for all first time Organizers and for Promoters required to improve the venue to meet the FIVB requirements;

– Working rooms and lounges set up in an existing permanent venue if adjacent to the courts;

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Beach Volleyball fans cheering in Klagenfurt, Austria

– Accommodation arrangements for the FIVB Photographer, if assigned, from -1 day before the start of the event for FIVB World Championships and FIVB World Tour Grand Slam;

– Accommodation arrangements and expenses for the English TV Commentator from -1 day before the start of TV Production (for 2 (two) English TV Commentators -1 day before the start of the FIVB World Championships).

– In case an extra clinic is required, an additional night must be booked for the Referee Delegate, the Assistant Referee Delegate (if any), the Local Officials and the personnel concerned. Auxiliary Officials usually live in the local area and therefore most of them do not need board and lodging. The Referee Manager, any assistants, Court Managers and all other key court personnel, (e.g. ball fetchers, rakers, kids camp leaders etc.), are required to attend this clinic. All local referees from new tournaments or tournaments reported as problematic (for refereeing at the previous edition) must also attend this clinic;

– Accommodation arrangements and expenses for the Organizing Committee Members and other staff members needed to run an FIVB Beach Volleyball event for a minimum of eleven nights, excluding the personnel responsible for setting up and dismantling the venue, who will be required to stay on site in accordance with the venue construction plan;

– For FIVB World Championships, accommodation arrangements and expenses for the participating teams (48 teams per gender) from the evening before the start of the Main Draw until the day after the teams’ elimination from the event. The Promoter will also be responsible for covering one extra night (if it is the case) for the finalists of each gender in order to accommodate media requests.

– For FIVB World Championships, accommodation arrangements and expenses for a minimum of six (6) journalists representing international media.

– For FIVB World Tour Grand Slam events, accommodation arrangements and expenses for 32 participating teams in the Main Draw tournament (per gender) from the evening before the start of the Main Draw until the day after the teams’ elimination from the event;

– For FIVB Open events, accommodation arrangements and expenses for 32 participating teams (per gender) from the evening before the start of the Main Draw until the day after the teams’ elimination from the event;

– It is recommended that a wireless internet connection is set up at the hotel.

8. Meals – Catering for the FIVB President (when required); – Breakfast and dinner at the hotel for FIVB Officials, Delegates, Consultants, Referees (Local and Neutral Quota), FIVB Medical Delegate (if any) and English TV Commentator(s);

FIVB Senior World Championships & FIVB World Tour Grand SlamCATEGORY PER DIEM/

USD/CHFTRAVEL ALLOWANCE

International Referees – Neutral Quota 100 125International Referees – Local Quota 100 125Assistant Referee Delegate 100 125

FIVB OpenCATEGORY PER DIEM/

USD/CHFTRAVEL ALLOWANCE

International Referees – Neutral Quota 100 125International Referees & Candidates – Local Quota N/A NAAssistant Referee Delegate 100 125

Note: The above Per Diem amounts are subject to change as per the FIVB Financial Regulations.

– Per diem and travel allowance for auxiliary court officials and court personnel, unless otherwise agreed between the PROMOTER and the NF;

– Translation support if needed for FIVB Technical Supervisor and TV Coordinator on inspection, as well as during the preparation and competition period;

– Administrative costs.

7. Accommodation – Accommodation arrangements and expenses (in first class hotels) for the FIVB President and a guest whenever attending the competition (dates will be communicated by the FIVB);

– Accommodation arrangements and expenses for the FIVB Technical Supervisor from -3 days before the event (-5 days before the start of the event for FIVB World Championships);

– Accommodation arrangements and expenses for the FIVB Referee Delegate and FIVB Assistant Referee Delegate (if any) from -2 days before the event (-3 days before the start of the event for FIVB World Championships);

– Accommodation arrangements and expenses for the FIVB Media Operations Delegate from -1 day before the event;

– Accommodation arrangements and expenses for the FIVB Marketing Delegate from -1 day before the event for FIVB World Championships and FIVB World Tour Grand Slam;

– Accommodation arrangements and expenses for the FIVB TV Coordinator from -1 day before the start of TV Production (-2 days before the start of the event for FIVB World Championships);

– Accommodation arrangements and expenses for the FIVB Medical Delegate, if assigned, from -2 days before the start of the Main Draw for FIVB World Championships and FIVB World Tour Grand Slam;

– Accommodation arrangements and expenses for 13 International Referees under Neutral and Local Quota (22-24 International Referees under Neutral and Local Quota for FIVB World Championships);

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– For FIVB World Championships and FIVB World Tour Grand Slam events, international transportation for International Referees under Local Quota.

– For Open events, international transportation for International Referees under Local Quota should be paid by the International Referees’ National Federation.

11. Press – Costs related to the press center personnel (including the Press Director and the Photographer if the FIVB official ones are not assigned), press facilities, interview room, and the set-up of suitable conditions for journalists to perform their duties;

– Set up of equipment for use in the press center at the venue (e.g. telephone, fax, wireless high speed internet access, internet charges for communication and transmission of press releases by the FIVB Media Operations Delegate, etc.);

– Costs related to the set up and running of at least two (pre) event press conferences;

– Signature of the agreement related to the photographer’s rights and the types of pictures to be provided;

– Collection of digital pictures at the end of each day, printing and developing of photographic material, collation and dispatch of press clippings for the media report to be sent to the FIVB;

– Set up and maintenance of a website dedicated to the event for a certain duration;

– Communication and transmission activities; – Elaboration of the Event Press Kit; – Accreditation of media and invitation of journalists; – Media Operations Delegate whenever required by the FIVB; – On site catering for all accredited journalists (at least sandwiches and drinks);

– Set up of a staffed Press lounge with refreshments.

For FIVB World Tour Grand Slam and FIVB World Championships: – Costs related to any additional press facilities required to satisfy the demand of the number of media in attendance;

12. Marketing and Equipment – Implementation of an effective Marketing Plan (previously approved by the FIVB) incl. (website, TV campaign, radio advertisements, press conferences, etc.);

– Production costs of promotional materials as per FIVB Branding Kit (e.g. posters, flyers, official programs, billboards, tickets, accreditation cards, etc.);

– Production costs of all venue branding and look as per FIVB Branding Kit (FIVB and local sponsors);

– Production costs for outside courts scoreboards, platforms for TV cameras, participating countries’ flags, promotional material, sponsor’s flags, commentary positions, etc.;

– For FIVB World Championships and FIVB World Tour Grand Slam, costs related to shipment, customs and taxes for athlete, organization staff and court personnel uniforms supplied by the FIVB;

– For FIVB Open events, production and branding costs of the uniforms for organization staff and court personnel;

– Lunch at the venue (catering service or in a restaurant located within walking distance from the venue) for FIVB Officials, Delegates, Consultants, Referees (Local and Neutral Quota), FIVB Medical Delegate and English TV Commentator(s);

– Food and refreshments for Auxiliary Officials and Volunteers; – Breakfast, lunch and dinner for the Organizing Committee Members and other staff members, excluding the personnel responsible for the set up and dismantling of the venue, who will be required to stay on site as per the venue construction plan;

– In case an extra clinic day is required, breakfast, lunch and dinner must be provided for the Referee Delegate, as well as to the Local Officials and Personnel concerned.

– For FIVB World Championships, breakfast and dinner at the hotel must be provided, as well as a first class catering service at the venue providing lunch time services (minimum of 3 hours) for the participating 48 teams per gender and a minimum of six (6) journalists representing the international media.

– For FIVB World Tour Grand Slam events, breakfast and dinner at the hotel must be provided, as well as a first class catering service at the venue providing lunch time services (minimum of 3 hours), for the participating 32 teams per gender in the Main Draw tournament (from the evening before the start of the Main Draw until the day after the teams’ elimination);

– For FIVB Open events, breakfast and dinner at the hotel must be provided, as well as a first class catering service at the venue for the participating 32 teams per gender in the Main Draw tournament (from the evening before the start of the Main Draw until the day after the teams’ elimination from each event);

9. Local Transportation – Local transportation for the FIVB Technical Supervisor and the FIVB TV Coordinator during the site inspection;

– Local transportation for FIVB Officials, Delegates, Consultants, International Referees (Local and Neutral), FIVB Medical Delegate (if any), FIVB Photographer (if any), English TV Commentator, TV Highlights Producer (if any) and participating teams enrolled in the Main Draw to and from the airport, to and from the hotel/venue as required and to and from official hospitality and social functions.

– Local transportation for FIVB Sponsors/Partners and Media Representatives (Journalists, Photographers, etc.) (including from and to the nearest international airport);

– Fuel costs; – Limousines for celebrities, governmental authorities, sponsors, etc.

10. International Transportation – International transportation for the following FIVB Delegates: one (1) Technical Supervisor, one (1) Referee Delegate, one (1) Assistant Referee Delegate(s) (if needed), one (1) Media Operations Delegate, one (1) TV Coordinator, one (1) Marketing Delegate, and all International Referees (Neutral Quota).

– For FIVB World Championships & FIVB World Tour Grand Slam, international transportation for a one (1) Marketing Delegate and one (1) Medical Delegate (if assigned).

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Medical time-outTrade Village in Stare Jablonki, Poland

– TV Program Rundown, shadow/lighting, booking procedure, list of screens, list of participating teams, briefing, recording, shipment of tapes;

– TV Broadcasting report and TV data.

16. Medical Controls and First Aid Area – Medical expenses covering the medical controls, medical services, first aid area and physiotherapy services;

– Medical personnel and assistance (including ambulance) at all court locations for events with more than 1 venue;

– Compliance with the Medical checklist requirements; – Equipment for alcohol testing.

17. Event’s Regulations and Participation – Costs related to the room, equipment and personnel required for the organization of the Preliminary Inquiry and the Technical Meeting (Qualification Tournament and Main Draw);

– Costs related to the room, equipment and personnel requirements for the organization of the Referee Clinic;

– Costs related to the hardware and personnel required to run the Beach Volleyball Information System during the event;

– In case an extra clinic day is required, organization costs related to the room, equipment and personnel, as well as any other organizational costs.

18. Accreditation and Security – Security plan for all days of the event (at the hotel, the venue, parking, village, etc.);

– Administrative costs for security staff; – Accreditation plan, system, area and cards.

19. Taxes – The Promoter is to assume sole responsibility and pay for all taxes and duties according to the national tax law related to all event-related activities, including advertising and importation of goods required for the event;

20. Others – Electricity, water, hostesses, furniture, air conditioning, office equipment (fax, computers, stationery, etc.), beverages, snacks, communication equipment such as Walkie-Talkies, signage, toilets, decoration such as plants, carpets, etc., rototiller machines, mobiles, translator(s), accreditations.

B. Promoter’s Income and Benefits

The following rights and benefits belong to the Promoter of the country hosting an FIVB Beach Volleyball event (FIVB World Championships (Senior and Underage), FIVB Grand Slam, and FIVB Open):

– Guaranteed worldwide promotion through the FIVB & FIVB partners;

– Net and net system costs for all competition (except the center court) and warm up courts;

13. Publications and Promotion – Media plan including tournament title and details of side events/activities submitted to the FIVB for approval;

– Event publicity and promotion on a national scale through the tournament title (local press coverage, VIP journalists - as per FIVB-NF/Promoter Agreement) in collaboration with a professional PR company if the budget allows;

– Official meetings and awarding ceremonies during the competition; – Entertainment and Sport Presentation costs (dancers, announcers, personnel, artists and support staff as required to implement an effective program as well as fees to obtain music rights, etc.);

– Side events (facilities for dining and dancing, conducting PR activities, etc., in areas close to the competition court);

– Sound system for the center court mandatory for FIVB World Championships and FIVB World Tour Grand Slam (recommended for FIVB Open events) also a wireless lapel switch on/off microphone for the 1st Referee duly integrated with the announcer/DJ mixing table;

– Provision of 2 trophies for each of the event’s three top ranked teams per gender;

– Costs related to the preparation and organization of a Camp for Beach Volleyball fans.

14. Hospitality and Protocol Requirements – Creation of VIP hospitality package(s) (including First Class tickets, accreditation, catering, parking, side events, merchandising, hotel (if required) and other benefits) is recommended;

– Personnel to take care of VIPs, possibly with the provision of a catering service;

– Special Guests (World/Sponsors/Stars) for semifinals and finals presented to the TV, the public and the press as tournament personalities;

– A hospitality zone for sponsors and press, with easy access to reserved areas on the stands.

– VIP accreditations and First Class Tickets for the FIVB and FIVB Partners as per the Exploitation Rights plan set out in the FIVB-NF/Promoter Agreement.

15. Broadcasting – Appointment of a Host TV Broadcaster and signature of FIVB-Host TV Broadcaster Agreement (Appendix E);

– If not provided by the Host TV Broadcaster, appointment of a TV production company to fulfill the TV production requirements listed in Appendix E;

– TV Broadcasting Intentions (e.g. to provide the basic feed in High Definition (HD), the minimum broadcast, etc.);

– Availability of an ENG Crew as indicated in Appendix E (if and when required);

– TV Coverage and Post Match Coverage; – Commentary Cabins (equipment), TV Office, TV Camera (incl. platforms) and layout of microphone positions;

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– Check that the overall terms and conditions are properly implemented and that the deadlines of the master plan are respected;

– Costs related to the payment of any penalty fees related to cancellation of an event for reasons other than “force majeure” if the FIVB is unable to obtain payment from the Promoter;

– Issue adequate insurance covering all its registered athletes for any eventual injuries and/or other health problems that may arise during the season;

– Provision of an organizational chart to facilitate the coordination of activities between all parties (FIVB-NF-Promoter) to aid the smooth running of the event;

– Participation of 1 (one) Delegate in the FIVB Beach Volleyball World Tour Council and/or FIVB Beach Volleyball Council meeting (s) in Lausanne and payment of costs related to the international/local travel as well as board and lodging;

– Signature of the FIVB-NF/Promoter Agreement.

2. Event’s Regulations and Participation – Management of competition regulation, including entry of host country teams, Wild Card requests, withdrawals, etc.;

– Optimization of the competition format and schedule, match format, competition and court program;

– Accreditation of team coaches and Physical Therapists upon FIVB approval;

– Implementation of the Official Beach Volleyball rules of the Game, specific regulations, drafted event’s regulations, sanctions, etc.;

– Mailing of the Confirmed lists, the Invitation letter and the approved Event’s Regulations (BVB/06) to the parties concerned (-1 month for FIVB World Championships, -21 days for FIVB World Tour Grand Slam and FIVB Open events);

– Implementation of National team programs; – Organization of all required doping control procedures in accordance with the FIVB medical regulations;

– Planning of the official match format/schedule in accordance with the FIVB competition regulations and in coordination with the FIVB, the Promoter and the Host TV Broadcaster;

– The FIVB and Organizers must agree on the competition schedule including the exact number of courts, match duration and, for double gender events, whether the competition schedule will be staggered or parallel.

3. Equipment – Administrative expenses for the necessary office equipment to run a Beach Volleyball Department.

4. Publication and Promotion – Costs related to the operational and promotional support for the event through the Beach Volleyball and Press department;

– Development at the beginning of the season of athlete biographies containing personal information on each individual national Beach Volleyball athlete. These biographies need to be sent to the FIVB and should be included in the press kit (only top ranked athletes).

5. National Officials – Appointment of a National Federation Vice-President or NF Executive member as the person responsible for all Beach Volleyball strategic matters;

– Guaranteed participation of the world’s top ranked men’s and women’s teams in the FIVB Beach Volleyball World Championships;

– Guaranteed participation of a large number of top ranked teams for FIVB Beach Volleyball World Tour Grand Slam events;

– Long-term exclusive (or non-exclusive) partnerships with the FIVB;

– Worldwide large media, new media and TV exposure provided by the FIVB through live and live-delayed broadcasting, news and dedicated highlights programs. The FIVB can provide the Promoter with a customized TV package with the inclusion of the sponsors’ logo and/or the event’s logo;

– Exploitation rights and exclusive use of the Promoter’s sponsorship categories;

– Main Partner(s) and presenting sponsor rights, e.g. Grand Slam presented by Nokia.

– Possibility of developing a tournament title/logo with the FIVB’s approval.

– Use of a visual in all communications, billboards, backdrops etc.;

– 100 % of sales of hospitality packages; – 100% of private and governmental contributions and subsidies, – 100% of national broadcasting rights sales; – 100% of ticketing (VIP and First Class); – Exclusive right to appoint local sponsors and to retain all fees related to sponsorship agreements;

– Exclusive rights for onsite sales of FIVB and sponsors’ merchandise;

– Commercial rights for on-court advertising exposure, onsite events, printed materials, etc.;

– Dates in the calendar, if possible, that do not clash with any other major continental or intercontinental events.

– Use of services and materials supplied by FIVB Suppliers (i.e. balls, nets, net system for the center court and uniforms (if applicable);

– Use of a common visual identity for all branding items listed in the FIVB-NF/Promoter Agreement Appendix “Exploitation rights”, branding kit and the Marketing chapter of the Handbook;

– BVIS results system for the prompt distribution of participating team lists, ranking, results, etc.;

– Advertising space on the upper and lower net bands for the local sponsors;

– Organization of kids’ camps and environmental and development programs;

– Public access announcements; – Scoreboard publicity; – On site entertainment; – Benefits from international sponsors’ programs in terms of materials, services, promotions, etc.;

– Use of the marks in the promotion of the event upon obtaining previous approval of the FIVB;

– The right to sell merchandising at the venue (not including FIVB marks). Any Promoter wishing to sell sportswear merchandising must only sell products not included in the list of items blocked by the FIVB;

– The right to sell official event programs on site during the event; – The right to sell official FIVB merchandise (if any) on site; – Commercialization rights for national sales of on-court advertising space, on site events, printed materials and hospitality programs within the Promoters’ product categories;

– On site composite signage (e.g. panels for local sponsors, flags, outside court scoreboards, inflatables, accreditation cards, advertising space on uniforms, stadium entrances, billboards and backdrops, referee chair padding, awarding ceremony podiums, panels on side courts, umbrellas, venue signage, etc.);

– Tournament title inclusion on the FIVB website, official tournament program cover, advertising pages in official tournament program, official tournament poster, promotional materials, press releases, etc.;

– Trade village and POS provided for local sponsors.

C. National Federation’s Responsibilities and Expenses 1. General

– Provision to the Promoter of all necessary documentation and information needed to carry out the relevant duties;

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Main Draw Technical Meeting

– To ensure that the Promoter or other companies do not organize any other international sports events at the same venue as the FIVB Beach Volleyball event from one (1) month before and until fifteen (15) days after the event;

– Not to include the event in any cultural, commercial or multi-sport event - the inclusion of the FIVB Beach Volleyball event(s) in a multi-sports event is only permitted if it is held 30 days before or 15 days after the other sport events;

– To provide all necessary event-related services, including staff, if the promoter is unable to provide such services;

– To stage a National Tour or National Championships as a mandatory program ideally before the FIVB Beach Volleyball event.

D. National Federation’s Income

– Fees related to all event-related sport responsibilities (e.g. Competition Manager, Referee Manager, Referees, etc.);

– A sanction fee not exceeding 10% of the FIVB Beach Volleyball event’s license fee;

– All income listed in point B if the National Volleyball Federation acts as a Promoter.

– Selection and training of the host country referees, auxiliary referee personnel and court personnel;

– Participating National Federations are to provide the FIVB with a list of available International Referees and Candidates for International Referee assignments under the Local Quota;

– Costs related to the nomination of a National Beach Volleyball Coordinator and the set up of a council to develop Beach Volleyball programs accordingly;

– Appointment of a Referee Manager responsible for all local referee matters. All Referee Managers must be able to speak English or, if this is not the case, a translator must be provided.

– Appointment of the most experienced Competition Manager, Technical Manager, line judges and scorers;

– Costs related to the provision of the necessary event-related services, including the staff, if the promoter is unable to fulfill the terms of the agreement.

6. Other National Federation’s Responsibilities: – For FIVB Open events, if an International Referee or Candidate is assigned under the Local Quota, the international travel costs are paid for by the International Referee’s National Federation;

– For FIVB Open events, if an International Referee or Candidate is assigned under the Local Quota, the Per Diem and Travel Allowance in the same amount as for International Referees assigned under Neutral quota costs are paid for by the International Referee’s National Federation as per the following National Federation scale:

CATEGORY OF THE NF PAID BY NF PAID BY FIVBCategory 5 100% of Per Diem 0Category 4 80 % of Per Diem 20% of Per DiemCategory 3 60% of Per Diem 40% of Per DiemCategory 2 40% of Per Diem 60% of Per DiemCategory 1 20% of Per Diem 80% of Per Diem

– For FIVB Open events, Per diem for International Referees under Local Quota are paid from the first (day of departure from the home town) to the last day of their duties and a travel allowance covering travel expenses for the day before and the day after their mission (e.g. trains, buses, taxis, visas, etc.).

– No endorsement of any other intercontinental Beach Volleyball tournament or international competition with the participation of top ranked Beach Volleyball athletes in the country without the prior written consent of the Promoter and the authorization of the FIVB;

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Outside courts in Rome, Italy

2. Prize Money and Bonus Pool – Allocation of FIVB Bonus Pool; – Payment of the Prize Money and FIVB Bonus Pool to the eligible athletes;

3. Inspection Visit – International travel expenses (economy class), meals and accommodation for the FIVB Delegate 2/3 months before each event for the annual Technical inspection visit, when requested by the FIVB, and only if a TV inspection visit paid by the Promoter is also carried out;

– For Organizers staging an FIVB Beach Volleyball event for the first time or that experienced major problems during their event the previous year or whenever deemed necessary (e.g. same Promoter organizing an event in a new location, tournament viewed as unsatisfactory), the FIVB may designate either an FIVB Technical Supervisor or the FIVB Beach Volleyball Events Director to carry out an annual inspection visit two/three months before the start of the event in order to follow up on all Master Plan items. This Technical inspection visit should be combined with the TV inspection visit if possible to enable the correct interpretation and adoption of all FIVB Handbook regulations (e.g. marketing issues, venue set up, etc.). Members of the Organizational Chart must attend the annual inspection visit to check the progress of the organization of the event in their respective areas, according to the FIVB Regulations.

4. International Transportation – Coordination and payment of all International transportation for the FIVB President and FIVB Beach Volleyball Events Director (if required);

– Coordination of athletes’ travel schedules to the next events in the calendar;

– Travel expenses for Members of the Beach Volleyball Commission for the FIVB Beach Volleyball Councils and the FIVB Beach Volleyball Commission;

– International travel expenses of the FIVB Photographer (not including Open events) and English TV Commentator;

– Travel expenses related to the participation of FIVB Delegates, Consultants and first Delegate of each Confederation at the FIVB Officials seminar.

5. Personnel – The FIVB and its Officials supervise and participate in the organization of the events and ensure that the event Organizers deliver world class conditions to sponsors, media, participants, etc.;

– The FIVB assigns the best fitting Officials and FIVB Delegates to ensure the smooth running of the event.

Note:The FIVB, the FIVB Officials, the Organizing Committee and Officials from the host National Federation must work closely to ensure the smooth running of each event.

6. Per Diem and Travel Allowance Coordination and payment of service fees to FIVB Officials within 30 days upon receipt of the relevant final reports as follows:

– A per diem of CHF 225 (from the first day to the last day of duties) to the Technical Supervisor, the Referee Delegate, the Media Operations Delegate, the Marketing Delegate, the Medical Delegate (if any) and the FIVB Photographer (if any);

– A per diem of CHF 125 (from the first day to the last day of duties) to the Assistant Referee Delegate and International Referees under Neutral quota;

– A per diem of CHF 125 (from the first day to the last day of duties) to the International Referees under Local Quota for FIVB World Championships and FIVB World Tour Grand Slam events;

– The % of the per diem as indicated at point 6 above, page 38 (from the first day to the last day of the duties) to the International Referees under Local Quota for FIVB Open events;

– A travel allowance of CHF 200 to all the above officials, covering the day before and the day after their mission for travel expenses (trains, buses, taxis, visas, etc.);

– Service fee to the English TV Commentators as per agreement with the FIVB TV Agency;

– Per Diem for Members of the Beach Volleyball Commission for attendance at the Beach Volleyball Councils and the Beach Volleyball Commission;

2.5 FIVB Obligations and BudgetThe following points represent the FIVB’s major responsibilities, expenses and income related to the promotion of the FIVB Beach Volleyball events.

A. FIVB’s Responsibilities and Expenses

1. General – Beach Volleyball Department administrative expenses and staff salaries;

– Realization and mailing of the FIVB Terms and Conditions for staging an FIVB Beach Volleyball event and realization of the FIVB-NF/Promoter Agreement;

– Tentative Calendars for the next seasons and confirmation of the FIVB Beach Volleyball Calendar;

– Assignment of all FIVB Officials and FIVB Delegates for the FIVB Beach Volleyball events (Technical Supervisor, Referee Delegate, Media Operations Delegate, Medical Delegate (drug test schedule) (whenever applicable), Photographer (whenever applicable), TV Coordinator, Marketing Delegate (if any), International Referees under Neutral and Local Quotas, Highlights Crew and English TV Commentator(s));

– Organization of Technical Supervisors and Referee Delegates seminars, clinics and workshops, whenever required by the FIVB.

– Organization of a workshop for Press Directors at the FIVB headquarters in Lausanne;

– Organization of a workshop for Organizers at the FIVB headquarters;

– Organization of a Host TV Broadcaster meeting at the FIVB headquarters in Lausanne;

– Payment of any expenses related to the organization of the Beach Volleyball Councils and the Beach Volleyball Commission;

– Guaranteed participation of the world’s best men’s and women’s teams at the FIVB World Championships and FIVB World Tour Grand Slam events;

– Issue of sanctions to Organizers, Athletes, etc.; – Receipt of final reports from FIVB Officials, Delegates and Consultants and realization of the overall final report (BVB/35) for each FIVB Beach Volleyball event;

– Coordination of actions between parties related to the correct implementation of the master plan;

– To do its utmost to give awards to Promoters for achievements, such as Best Promoter, Best Venue, Best Staff, Best Entertainment program, Best TV Production, Best Media Coverage, etc. during the end of season Gala or Festival event.

The master plan: a crucial tool !

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11. Television – Production of TV highlight programs; – TV Plan; – TV coordination fee for IMG; – Ensure worldwide TV distribution throughout all FIVB TV properties;

– Master Recordings to Host TV Broadcaster, Pre-Post Unilateral, and Labels for Recordings and Boxes, test signal, replay;

– Participation in the Sportel TV fairs; – Promotion of the TV schedule through all possible means; – Provision of international TV data related to the relevant event to all Promoters;

– TV data and sponsorship analysis through IFM; – Satellite costs.

12. Event’s Regulations and Participation – Participation of teams in the Qualification Tournament (when applicable) and Main Draw;

– Tentative and Confirmed NF and Team List of participating teams (including Wild Cards);

– Approval of Competition Schedule, program for courts; – FIVB World Ranking update; – Issue of sanctions to Organizers, Athletes, etc.

13. Medical Controls and Medical Services – Appointment of the FIVB Medical Delegate (if any); – Agreement to conduct doping controls on behalf of the FIVB with national or other anti-doping organizations;

– Expenses associated with the anti-doping test controls.

14. Others – Web applications; – Development programs; – Refereeing manuals, guidance, etc.; – Expenses related to the organization of a workshop and any other meetings;

– A dedicated 2 megabit/sec. SDSL internet line and tent for Sportsman Media Group.

B. FIVB’s Income

– Sales of FIVB Partner/Supplier rights in accordance with the exploitation rights detailed in the FIVB-NF/Promoter Agreement and the FIVB Handbook;

– International TV rights fees; – Sales of commercial TV opportunities; – Sales of new media first party rights; – Organizers’ sanction fees; – Official FIVB Merchandising; – Fines; – Advertising fees; – Others.

7. Board and Lodging – Board and lodging expenses for one FIVB Highlights Producer (paid by the Highlight company concerned);

– Board and lodging expenses for one English TV Commentator (paid by the FIVB);

– Inspection of the rooms and food at the events by the Technical Supervisor;

– Board and lodging for Members of the Beach Volleyball Commission during the Beach Volleyball Councils and the Beach Volleyball Commission;

– Board and lodging expense for FIVB Delegates, Consultants and first Delegate of each Confederation during the FIVB Officials seminar.

8. Press – Global international press exposure; – Seasonal kick-off conference and/or other Press Conferences if agreed between all FIVB partners;

– Invitation of journalists to attend major FIVB Beach Volleyball events;

– Elaboration of the Master Plan and FIVB Press Kit; – Distribution of press releases and Daily Bulletins to the FIVB media list through the FIVB Media Operations Delegate. The schedule for the next day’s competition must be posted in the Daily Bulletin no later than 1 hour after the end of the last game. This schedule will be available in sufficient quantities at the hotel lobby.

– Update of the FIVB website.

9. Marketing and Equipment – Confirmation of FIVB Partners’ reserved categories; – Use of the exploitation rights of the FIVB reserved categories; – FIVB dedicated FIVB Beach Volleyball World Championships, FIVB World Tour Grand Slam and FIVB Open website;

– Production of the Branding Kit (featuring the visual and associated layouts such as backdrops, billboards, letterhead, etc.) available through a dedicated online link;

– FIVB approval of the marketing/branding items and cost of FIVB Partners/Suppliers branding (panels, flags, etc.);

– Provision of scoreboards for each event (if any); – Provision of certain quantities of Merooj uniforms (player’s tops and referees’ uniforms);

– Shipment of official Merooj uniforms; – Provision through Jinling of net, antennae, posts, post pads, post bases and referee chair for the center court of each FIVB Beach Volleyball event;

– Provision through Mikasa of sufficient quantities of VLS 300 balls for each FIVB Beach Volleyball event;

– Shipment of medals/awards to each competition; – Printing of the FIVB World Tour Grand Slam/FIVB World Championships/FIVB Open title logo on all official Merooj uniforms, with the exception of the FIVB Officials and Delegates uniforms (only FIVB logo).

10. Publication and Promotion – Promotional activities of all FIVB Partners; – Display of live scoring on the FIVB website for competitions (whenever available);

– Environmental and Development Program (costs related to the promotion of the ECO Flag Project);

– Realization, publication and distribution of the FIVB Handbook to the parties concerned;

– Compilation and publication of the Official Beach Volleyball Rules of the Game, Referee Manuals, Press Kit, Media Guide and FIVB Beach Volleyball events’ final reports;

– Creation of BVIS software for use when updating results, the FIVB World Ranking, competition schedules, etc.;

– Organization of Gala and distribution of awards to the parties concerned;

– Production of the FIVB flags, medals, etc.; – Free access to videos, pictures and athletes’ biographies in the FIVB archives;

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2.6 Master Plan – FIVB World Tour Grand Slam & FIVB Open N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE1. CANDIDATURE1 Mailing of FIVB Conditions FIVB BVB Dept Organizers By 15th-Aug-prec.year2 Organizers’ candidature file BVB/04 Organizers FIVB BVB Dept By 31st-Aug-prec.year3 Organizational Chart BVB/05* Organizers FIVB BVB Dept By 31st-Aug-prec.year4 General Questionnaire BVB/21* Organizers FIVB BVB Dept By 31st-Aug-prec.year5 Host TV Broadcaster Letter of Intent BVB/22* Organizers FIVB BVB Dept By 31st-Aug-prec.year6 Local Authorities Letter of Support BVB/23* Organizers FIVB BVB Dept By 31st-Aug-prec.year7 Very detailed layout of the stadium/venue/court

(dimensions in scale)Organizers FIVB BVB Dept/Nüssli or

any other FIVB ConsultantBy 31st-Aug-prec.year

8 Color pictures/plan/brochure of global area/beach/hosting city Organizers FIVB BVB Dept By 31st-Aug-prec.year9 Financial Plan/Tentative Budget Organizers FIVB BVB Dept By 31st-Aug-prec.year10 Guarantee/deposit for License fee Organizers FIVB BVB Dept upon FIVB request11 Commitment to include a PR company in Organizing Committee

(optional for Open events)Organizers FIVB BVB Dept upon FIVB request

* required as well by 31 July of the preceding year for all Organizers with an Agreement in forceNote: Organizers bidding for the FIVB Beach Volleyball Senior World Championships are required to submit a complete candidature at least 4 years prior the start of this event including all above forms and requirements.2. CONTRACTS1 FIVB-NF/Promoter Agreement sent out to the organizers FIVB BVB Dept TournDir/NF 31-July-prec.year 1st-Sept-prec.year2 Signed FIVB-NF/Promoter Agreement (incl. Appendices) Organizers FIVB BVB Dept 1st-Sept-prec.year 30-Sept-prec.year3 TV Production & TV Host Broadcaster Agreement (promoter) FIVB BVB Dept/IMG 15th March-of the year of

the event4 FIVB Handbook FIVB BVB Dept TournDir/NF March/April5 Master Plan Checklist Organizers FIVB BVB Dept March whenever needed3. FINANCE1 Payment of Sanction Fee* FIVB invoice Organizers FIVB Finance 31st-Jul-prec.year 31-Oct-prec.year2 Payment of 1st instalment of License Fee (10%) FIVB invoice Organizers FIVB Finance Upon signature

agreement/31st October of the preceding year

3 Payment of 2nd instalment of License Fee (40%) FIVB invoice Organizers FIVB Finance - 90 days4 Payment of 3rd instalment of License Fee (50%) FIVB invoice Organizers FIVB Finance - 60 days5 Payment of per diem to the Referees Organizers/NF Referees upon arrival on site6 Payment of per diem to FIVB Delegates/Int. Refs FIVB Delegates/Int. Refs within 30 days upon

receipt of the reports 7 Payment of the Prize Money FIVB Eligible Athletes As per Chapter 108 Payment of FIVB Bonus Pool FIVB Eligible Athletes 30 days after the last

event of the season 9 Insurance (cancellation of event and civil risks) Organizers FIVB BVB Dpt - 60 days or on site10 Health Insurance FIVB Officials and FIVB Delegates FIVB Parties concerned when applicable11 Beach Volleyball Department administrative expenses & staff salaries FIVB Parties concerned when applicable* Sanctioning fee shall be waved in case an NF/Promoter has staged an FIVB Beach Volleyball event for 10 years or more;4. OFFICIAL MEETINGS AND GALA1 Organization of a seminar for Technical Supervisors and Referee

DelegatesFIVB BVB Dept Parties concerned when applicable

2 Organization of a seminar for Media Operations Delegates and Media Operations Directors

FIVB Press Dept Parties concerned when applicable

3 HTBV Meeting FIVB BVB Dept Parties concerned when applicable4 Gala FIVB BVB Dept Parties concerned when applicable5 Beach Volleyball Commission FIVB BVB Dept Members October/November 6 Beach Volleyball World Tour Council for WCHs and Grand Slam events FIVB BVB Dept Members October/November 7 Beach Volleyball Council for Open events FIVB BVB Dept Members October/November 5. CALENDAR1 Tentative Calendars for the next seasons FIVB BVB Dept BVB Meetings (Councils &

BVB Commission) March prec. year October/November

2 Confirmed Calendar for the next season FIVB BVB Dept Organizers December prec. season6. ORGANIZATIONAL CHART 1 Directors, Managers, Staff, Personnel, and Volunteers (incl,

translators, event photographer, secretariat, etc. taking up of duties)BVB/05 Organizers FIVB BVB Dept - 12 months - 90 days

2 Appointment of FIVB Delegates & Officials FIVB BVB Dept Organizers November February3 Nomination of International Referees under Local and Neutral Quota FIVB BVB Dept Organizers November February

4 Appointment of Referee Manager/Nat. Officials/staff NF Delegate Organizers/FIVB BVB Dept - 60 days5 Appointment of Assistant Referee Delegate (if applicable) FIVB BVB Dept Organizers/FIVB BVB Dept - 60 days6 Nomination of, line judges and scorers Refere Manager FIVB BVB Dept - 60 days7 Selection/Training host country referee, auxiliary referee personnel

and court personnelNF Delegate Organizers/FIVB BVB Dept - 60 days

8 Nomination of National BVB Coord. and Council NF Delegate Organizers/FIVB BVB Dept - 12 months9 Supervision and participation of FIVB/Officials in the organization for

world class conditions to sponsors, media, participantsFIVB BVB Dept Organizers - 60 days on site

7. INSPECTION VISIT1 TV Inspection Visit FIVB BVB Dept/

TV & Mkt Dept/TV Coord.

Organizers - 2/3 months

2 Technical Inspection Visit BVB/12 FIVB BVB Dept/Tech Sup

Organizers - 2/3 months

3 Sand Inspection Visit FIVB BVB Dept/Tech Sup

Organizers To be agreed by the parties or during Tech. Insp. visit

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N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE8. MARKETING1 Tentative interested Promoters Partners Tourn Dir FIVB BVB Dept 31st-Jul-prec.year2 Confirmation FIVB Partner/Supplier exclusive categories FIVB Mkt Dept Organizers As per FIVB-NF/

Promoter Agreement 3 Media Plan Organizers FIVB BVB Dept - 4 months4 Exploitation Rights & FIVB Exclusive Categories FIVB Mtk Dept Organizers As per FIVB-NF/

Promoter Agreement5 Branding Kit & Official Visual FIVB Mkt Dept FIVB BVB Dept &

OrganizersDecember prec. Year

6 Marketing Checklist Organizers FIVB BVB Dept Upon signature of Agreement

January

7 Tournament Visual incl. title and local sponsors Organizers FIVB BVB Dept - 10 weeks8 Customized Branding Elements & Board Configuration Organizers FIVB BVB Dept as per deadlines in the

Marketing Checklist9 Production costs of FIVB Sponsor branding Organizers FIVB BVB Dept - 2 months10 FIVB Feedback on marketing/branding items FIVB BVB Dept Organizers within 7 days 11 Further Revision of the Marketing items Organizers FIVB BVB Dept within 3 days12 FIVB Merchandising Opportunities Organizers FIVB BVB Dept whenever applicable13 Appointment of a person in charge of the Marketing Organizers FIVB BVB Dept - 1 year - 6 months9. PROMOTION1 Operational and Promotional support NF Tourn Dir Nov. prec. year during the event2 Participation of the teams FIVB BVB Dept Organizers -30 days to - 21 days3 Scoreboard/live scoring FIVB Website (if any) FIVB BVB Dept Organizers during the event4 Realization/Distribution of the FIVB Handbook/Forms

Rules of the Game/Referee ManualFIVB BVB Dept Tourn Dir/NF November March/April

5 Realization/Distribution of the Press Kit, Media Guide/Final Report (if any)

FIVB Press, Mktg and BVB Dept

Organizers November end season

6 Free access to archives, video, pictures, athletes bio FIVB Press Dept & BVB Dept

Entity concerned whenever requested

7 Nets/Medals/flags Sponsor/Supplier/FIVB BVB Dept

Organizers between -60 and -30 days

8 Environmental/Development Programs FIVB BVB Dept Organizers TBD9 BVIS (incl. results/world ranking/comp. schedule) FIVB IT Dept Organizers Friday prior the event

and -1 day until the last day of the event

10 Event publicity/promotion on a national scale/PR Company PR Director FIVB BVB Dept - 90 days During the event11 Clinics and Camps for Beach Volleyball fans PR Director FIVB BVB Dept - 60 days12 Distribution of Award to parties concerned (if any) FIVB BVB Dept Promoter/Athlete/NF

concernedend season

10. HOSPITALITY AND ACCOMMODATION1 VIP Package Organizers FIVB BVB Dept - 90 days During event2 Personnel for VIP and catering Organizers FIVB BVB Dept - 60 days During event3 Special guests Organizers FIVB BVB Dept - 60 days During event4 Hospitality zone for sponsors and press Organizers FIVB BVB Dept - 60 days During event5 Board & Lodging Plan (athletes, officials, guests, etc.) Organizers FIVB BVB Dept - 60 days11. TV BROADCASTING1 Match schedule Organizers FIVB BVB Dept & Mkt Dept Upon signature of

Agreement 2 TV & Media Plan, TV Host broadcaster and radio stations commercial

opportunitiesOrganizers FIVB Mkt Dept and FIVB

Partners- 4 months

3 TV Plan FIVB Mkt Dept FIVB Partners February/March 4 TV Coordination fees FIVB Mkt Dept FIVB TV Coord as per agreement 5 Name and contact of TV producer Organizers FIVB TV Coord - 60 days6 TV Broadcasting Intentions and Production BVB/14 HTVB FIVB TV Coord - 60 days7 TV Coverage and Post Match Coverage TournDir FIVB TV Coord - 60 days8 Minimum Broadcast FIVB TV Coord TournDir - 60 days9 TV Commercial Elements Int. Broadcasters

concernedFIVB Mkt Dept/FIVB BVB Dept

- 60 days

10 TV exposure FIVB TV Coord FIVB Mkt Dept - 60 days11 Master Recordings to Host Broadcasters FIVB BVB Dept Host Broadcaster - 60 days12 TV Graphics, News, Pictures, Audio FIVB TV Coord TournDir - 30 days13 Commentary Cabins (equipment) and English Commentator Tourn Dir FIVB TV Coord - 30 days14 Test Signal FIVB TV Coord Tourn Dir on site15 TV Program Rundown Tourn Dir FIVB TV Coord - 30 days16 TV Camera (incl. platforms) and microphones position Layout BVB/15 Tourn Dir FIVB TV Coord - 30 days17 Replay FIVB TV Coord TournDir on site18 Shadow/Lighting/Booking Procedures Tourn Dir FIVB TV Coord - 30 days19 SNG/Satellite pencil Tourn Dir/HTVB FIVB TV Coord January - 16 weeks20 SNG/Satellite confirmation Tourn Dir/HTVB FIVB TV Coord January - 8 weeks21 List of screens HTVB FIVB TV Coord - 30 days22 Pre-Post Unilateral and Tapes and Labels for Tapes and Boxes FIVB TV Coord HTVB on site23 List of participating teams Organizers HTVB - 13 days24 Briefing TournDir FIVB TV Coord on site25 Recording HTVB FIVB TV Coord on site26 Shipment of the recordings HTVB FIVB TV Coord + 12 hours27 Actual TV Broadcasting Report BVB/16 HTVB FIVB TV Coord + 7 days28 TV Highlights Crew/HTVB ENG Crew Highlights Crew/

HTVB CrewIMG as per schedule/

agreed with the mandated company and HTVB

29 TV data report IFM FIVB/Organizers 60 days from the last tournament of the season

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N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE12. PRESS AND COMMUNICATION1 Appointment of the FIVB Media Operations Delegate FIVB Press Dept &

FIVB BVB DeptTournDir/PressDir Upon definition of

the CalendarFebruary/March

2 Appointment of Media Operations Director BVB/05 Organizers FIVB Press Department/FIVB BVB Dept

-90 days

3 Appointment of Press Personnel (including Press Staff and Photographer)

BVB/05 Organizers FIVB Press Dept - 150 days - 90 days

4 Media Plan and Progress Report Organizers FIVB BVB Dept & FIVB Press Dept

- 4 months - 60 days

5 FIVB Media Guide FIVB/Media Operations Delegate

FIVB Press Dept Upon definition of the Calendar

April

6 Event Press Kit Press Dir. FIVB Press Dept - 60 days - 45 days7 Signature of the Photographer Agreement (if any) BVB/07 Photographer FIVB Press Dept - 1 month8 Accreditation of Media (online accreditation system)/Invitation of

JournalistsThe use of the online accreditation system is compulsory for Grand Slam events, and optional, but recommended for Open events.

FIVB/Press Dir Media - 90 days - 21 days

9 Global International Exposure FIVB Int. Media Upon definition of the calendar

start of event

10 Organization of Press conferences/Season’s kick-off Conference/Interviews

FIVB/Press Dir. Media - 60 days - 30 days/- 3 days

11 Tournament preview Media Operations Director

FIVB Press Dept - 5 days

12 Press Facilities/Centre/Mixed Zone/Interview Room BVB/37 Organizers FIVB Press Dept - 2 day13 Set-Up Equipment in Press Centre Organizers. FIVB Press Dept - 2 day14 Distribution of Press Releases FIVB/Media

Operations DelMedia whenever required

15 Daily Bulletin (including Press Releases) BVIS Media Operations Del./Tech Dir./Comp Dir

Players/Officials/VIP’s/Sponsors and Media

every day of the event

16 Set up/Update/Maintenance (FIVB) Website BVIS Comp Dir./Media Operations Director/FIVB Media Operations Del

All parties live - results, scoring and press releases

17 Digital Pictures (High Resolution) Photographer Media Operations Del/FIVB website

prior to the start of the event and at least five times per event day

18 Selection of pictures for tournament slideshow Media Operations Del

FIVB website prior to the start of the event and live during each event day

19 Media Report, clippings and photos/images (high. res. DVD) BVB/20 Press Dir. FIVB Press Dept & FIVB BVB Dept

plus 10 days

13. TRANSPORTATION1 Local transportation for FIVB President (if required)/Officials/

Delegates/Consul/Referees/Main Draw athl./Ass. Ref. Del. (if applicable)

Organizers FIVB Tech Sup - 60 days - 5 days/+ 1 day

2 Travel itineraries of FIVB Delegates and International Referees to be provided by the promoter to the parties concerned

Organizers FIVB and Delegates/Referees concerned

- 60 days - 60 days

3 Confirm of airplane tickets issued by the promoter Organizers FIVB and Delegates/Referees concerned

-30 days -30 days

4 Athletes’ travel schedules to next FIVB BVB event BVB/31 FIVB Tech Sup Admin Dir of next event - 3 days14. BOARD AND LODGING1 Booking of hotel for FIVB/Officials/Del./Consul/Referees/English TV

Commentator/Main Draw athletes, etc.Organizers FIVB BVB Dept - 1 year - 120 days

2 Inspection (rooms and food) Organizers FIVB BVB Dept - 60 days - 4 days3 Payment of hotel for FIVB President (if required)/Officials/Referees/

Delegates/Consul/Main Draw athletes/Photographer (if any)Organizers Hotels concerned/FIVB

BVB Deptas required as required

15. MEALS1 Breakfast and dinner for FIVB President (if required)/Officials/

Delegates/Consul/Referees/Main Draw athletesOrganizers Entity Concerned During the event

2 Lunch/catering for FIVB President (if required)/Officials/Delegates/Consul/Referees/Main Draw athletes

Organizers Entity Concerned During the event

16. VENUE, COURT, AND EQUIPMENT1 Stadium and facilities (detailed layout) Organizers FIVB BVB, Mkt Dept/

Nüssli or any other FIVB Consultants

- 60 days

2 Appearance/Look of the venue Organizers FIVB BVB, Mkt Dept - 60 days3 Sand (incl. testing) Organizers TechSup/Hutcheson Whenever required4 Sand Courts/Court Equipment BVB/30 FIVB TechSup TechSup/FIVB BVB Dept - 5 to 4 days5 Artificial Light System for night matches (when used) Organizers TechSup/FIVB BVB Dept Whenever required by

the FIVB6 Mikasa Balls Mikasa Organizers - 30 days7 Jinling net & net system for the centre court Jinling Organizers - 30 days8 Delivery of uniforms (Merooj) FIVB-Merooj

contractMerooj Organizers March - 4 weeks

8 Equipment/Transportation (incl. Scoreboards if any) Companies concerned

Organizers - 2 days

9 Inspection visit upon arrival on site BVB/12 FIVB TechSup FIVB BVB Dept - 5 days10 Homologation of stadium/facilities/Court Equipment BVB/29 BVB/30 FIVB TechSup FIVB BVB Dept - 1 day11 Insurance (damage, etc.) Organizers FIVB BVB Dept - 1 day12 Sportsman Media Group requirements (including the quote to be sent

to the FIVB)Organizers FIVB BVB Dept - 8 weeks

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N° ITEM OR DOCUMENT FORMS/DOC ACTION BY TO BE PRESENTED TO START DEADLINE17. EVENT’S REGULATIONS AND PARTICIPATION 1 Proposed Dates of the event Organizers FIVB BVB Dept 31st-Aug-prec.year 2 Entries participating NFs FIVB Website any time - 45 days/- 30 days3 Wild Card Request BVB/02 participating NFs FIVB BVB Dept any time - 45 days/- 30 days4 Accreditation Teams’ Coaches participating NFs Tourn Dir - 30 days5 Accreditation Teams’ Physiotherapists participating NFs Tourn Dir - 30 days6 2013-2014 NF-Athletes’ Commitment BVB/01 NF/Athletes FIVB BVB Dept any time At the latest upon

registration (-30 days) for the 1st event

7 FIVB Anti-doping education programme FIVB Website FIVB BVB registered athletes (and his/her NF)

FIVB Medical and BVB Dept

any time Prior the first event of the season

8 Player’s Health Certificate BVB/10 NF/athletes FIVB BVB Dept - 30 days prior the first event of the season

9 Specific regulations and drafted Event’s regulations BVB/06 NF Del FIVB BVB Dept - 45 days - 30 days10 Tentative NF Entry List NF BVIS - 45 days/- 30 days11 Confirmed NF Entry List FIVB FIVB Website - 30 days/- 21 days12 NF-Team Confirmation NF BVIS - 28 days/- 19 days13 Confirmed Team Entry List (incl. Wild Cards) FIVB BVB Dept Organizers - 27 days/- 18 days14 Mailing of Confirmed lists, Invitation letter, and Event’s Regulations NF Del participating NFs - 26 days/- 17 days15 Withdrawal Request BVB/03 participating NFs FIVB BVB Dept/FIVB

Tech SupAs per FIVB Regulations

16 Preliminary Inquiry Organizers FIVB Tech Sup GS: - 1 day QT/- 1 day MDOpen: - 1 day QT/- 1 day MD

17 Technical Meeting Tourn Dir FIVB Tech Sup GS: - 1 day QT/- 1 day MDOpen: - 1 day QT/- 1 day MD

18 Extra Referee Clinic (if any) Ref Delegate Key court personnel and auxiliary officials (Local Referees if applies)

GS: - 2 days QTOpen: - 2 days QT

19 Referee Clinic Ref Delegate All Referees, auxiliary officials and court personnel

GS: - 1 day QTOpen: - 1 day MD

20 Competition Format and Schedule/Competition and Courts Programs/Match format

Organizers FIVB BVB Dept Tech Sup - 120 days before the start of the event

21 Official Beach Volleyball Rules of the Game (in force) Ref Delegate Referees/Athletes on site22 Sanctions (athletes/organizers) BVB/13 FIVB/NF/FIVB

Tech SupFIVB BVB Dept whenever applicable

18. SECURITY1 Security Plan (at the venue, hotel, parking, village, etc.) Organizers FIVB BVB Dept anytime - 60 days2 Security Staff Organizers FIVB BVB Dept anytime - 60 days3 Accreditation Plan/System/Area/Cards TournDir/NFDel FIVB BVB Dept anytime - 60 days19. MEDICAL1 Appointment Medical Delegate (if any) FIVB BVB Dpt/

Med. CommissionOrganizers when applicable

2 Medical Controls, First Aid Area, Physiotherapy Organizers Medical Del/FIVB Tech Sup

- 60 days

3 Medical staff, personnel, and assistance Organizers Medical Del/FIVB Tech Sup

- 5 days

4 Medical Checklist Organizers Medical Del/FIVB Tech Sup

- 5 days

5 Doping Test schedule FIVB BVB Dept/Med. Commission

Organizers February

6 Doping Test Procedures (staff & equipment) NF Delegate FIVB - 60 days7 Doping Test Implementation Organizers Medical Del/FIVB Tech

Supwhen applicable

8 Alcohol Test Organizers Medical Del/FIVB Tech Sup

when applicable

20. TAXES1 Taxes and duties arising from all activities (advertisement,

importation of goods, etc.)Organizers Entity concerned when applicable

2 Taxes (if any) Organizers Parties concerned when applicable21. FINAL REPORTS1 Summary Report FIVB Tech Sup

FIVB Ref DelNext Tech SupNext Ref Del

+ 24 hours+ 24 hours

2 FIVB Technical Supervisor (incl. score sheets) BVB/13 BVB/11

FIVB Tech Sup FIVB BVB Dept + 7 days

3 FIVB Referee Delegate BVB/24 BVB/25

FIVB Ref Del FIVB BVB Dept + 7 days

4 FIVB TV Coordinator BVB/34 FIVB TV Coord FIVB BVB Dept + 7 days5 FIVB Media Operations Delegate BVB/49 FIVB Media

Operations DirectorFIVB Press Dept + 7 days

6 FIVB Medical Delegate (if any) FIVB Medical Del FIVB BVB Dept + 7 days

8 FIVB Final Report BVB/35 FIVB BVB Dept Organizers + 30 days9 Post event materials (press clippings, photos - DVD/CD, official

program, poster, flyer, uniform sample, sponsors give aways, etc.)Organizers/FIVB Tech Sup

FIVB BVB Dept + 7 days