Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via Modular power units

REF: SS/CON/4265B

REQUEST FOR TENDER

Procurement, Business Service Centre

Electricity Supply Board

Two Gateway, East Wall Road, Dublin 3, D03 A995, Ireland

www.esb.ie

1INTRODUCTION1.1Introduction to ESB

Founded in 1927, Electricity Supply Board (ESB) is a statutory corporation in the Republic of Ireland, which is currently 95% owned by the State. It is a vertically integrated utility, generating and delivering electricity to customers in the Republic and internationally. Further details are available at www.esb.ie.

1.2Brief Outline of Requirements

The need for these supplies was outlined to potential vendors via OJEU notice 2018/S 079-177565. Based on the applications received from this notice and their completed prequalification questionnaires, vendors were shortlisted to receive this request for tender. Tenderers receiving this RFT may only require to submit proposals for which the lots they applied at the PPQ stage and subsequently qualified for:

1. Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via smaller Modular power units in various configurations

The general requirements and specifications are provided in Appendix F.

Successful Tenderer(s) will be appointed to a multi-supplier framework for each lot that is anticipated to comprise three suppliers in each framework. A supplier may be appointed to both lots.

All contracts will be awarded by a mini-tender.

Please note that this procurement procedure is conducted under the Utilities Directive negotiated procedure and uses successive reduction.

2.FORMAT OF TENDERERS PROPOSALS

2.1 General

· The successful tenderer(s) must provide the following company details: The organisation’s registered name, address, official registration number, website address and telephone numbers

· Trading name and address if different from above

· Full contact details of the person who will be ESB’s primary contact with regard to the proposal

· Location(s) of offices from which services will be managed/provided

· Number of personnel available to perform this contract

Successful tenderer(s) must also provide a full profile of any company that will be involved in the proposed sub-contracting arrangement. ESB reserves the right to reject any proposed sub-contractor and to nominate an alternative.

2.2 Alliances, Associations & Professional Accreditations

Successful tenderer(s) are asked to list any associations or alliances they may have and which they believe are relevant to this RFT and should also provide details of quality systems or professional accreditations operated by the company

2.3 Not Used2.4Not Used2.5Not Used2.6Fee proposal

Successful tenderers must complete the tables in Appendix C for the relevant lots, i.e. those which they have qualified and wish to tender.

The fee proposal shall be submitted in the format provided in Appendix C (Price Schedule) and should remain valid for a period of six months from closing date for the receipt of tenders.

Prices must be submitted in EURO, the fee rates quoted must be unequivocal and be fixed for the duration of the contract. Fee rates should not be contingent on any other factor, exchange rates or otherwise. Unquantified costs will not be accepted.

The costs should be exclusive of all taxes including VAT. VAT and other appropriate taxes should be quoted separately where appropriate and at the appropriate rate. Where VAT is not applicable, this should be explicitly stated.

ESB will not be responsible for any errors in the fee rates provided. It is the responsibility of the successful tenderers to ensure that the fee rates quoted are correct.

Note: Completion of Appendix C (Fee Pricing Schedule) is mandatory to enable your tender to be evaluated.

2.7Conflict of interest

The successful tenderer(s) must declare whether their company or the assigned have any potential conflict of interest and identify in the case of a conflict of interest the procedures which they would apply.

2.8Other information

Please provide any other information which you consider relevant in support of your proposal.

3INSTRUCTIONS TO TENDERERS3.1Intention to tender

The successful tenderer(s) should accept or decline the Invitation To Tender via the eTenders website(www.eTenders.gov.ie).

ESB Procurement operates under the EU Procurement Directive 2014/25/EC, SI 286 of 2016 entitled European Union (Award of Contracts by Utility Undertakings) Regulations 2016 and the EU Remedies Directive 2007/66/EC 2007, SI 131 of 2010 entitled European Communities (Award of Contracts by Utility Undertakings (Review Procedures)) Regulations 2010 as amended by S.I. No. 193 of 2015. The negotiated procedure shall be applied by ESB to this procurement process.

3.2Confidentiality and forwarding of tender

The information provided in this document is the copyright and confidential to ESB. Under no circumstances should any such information be disclosed to any other party without the express written consent of ESB is not permitted.

These tender documents should not be forwarded to any third party without the prior written permission of ESB.

ESB reserves the right to exclude immediately any tenderer or third party found to be in breach of confidentiality and to take any action in pursuit of remedy for such breach as may be deemed appropriate.

3.3Cost of preparation of tender / presentations

ESB is not responsible for any cost associated with the preparation or submission of the tender.

Shortlisted candidates may be required to make a presentation relating to their proposal at an ESB nominated date and venue. ESB will not be responsible for any costs, charges or expenses incurred by tenderer(s), whether or not a final contract is concluded.

3.4Requests for Clarification

Requests for clarification or additional information pre tender opening must be submitted via the eTenders website (www.eTenders.gov.ie) before the deadline of clarification questions.  Any material responses provided by ESB will be made available to all participating tenderer(s) via the eTenders website, with related queries remaining un-attributed.

3.5Response Deadline / Closing Date

The response deadline / closing date for receipt of tenders is 14:00 GMT 18th February 2019.

3.6Not Used3.7Payment Terms

ESB’s standard terms of payment are Net Monthly Account i.e. payment is made on the last Business Day of the month, following the month of the invoice date, provided all monies specified in the Consultant's invoice raised are due, and the invoices are correctly addressed, in accordance with the payment schedule set out in the accompanying tender documentation; or on delivery of the goods/services if no payment schedule is provided. All payments arising from this contract will be made by direct transfer from ESB’s bank account to the payee account number, which the Successful Tenderer(s), where appropriate, must advise to ESB Payments Section, 3rd Floor D Block, 27 Lower Fitzwilliam Street, Dublin 2, Ireland.

The successful tenderer(s) should note that ESB is a signatory to the Prompt Payments Code of Conduct, please click on the following link for further information

http://www.promptpayment.ie/

As a signatory to the Code, ESB would urge suppliers to adopt this code throughout your own supply chains.

3.8Tax

It will be a condition for the award of this contract that the selected supplier must provide a General Tax Clearance Certificate issued by the Irish Revenue Commissioners. This requirement applies to both Irish and non-Irish suppliers, irrespective of their status regarding tax residency in Ireland. Further background and information on how to apply for a TCC can be found at the Revenue Commissioners Web Site via the following links: http://www.revenue.ie/en/online/tax-clearance.html

Note that there are a number of different versions of the application form - Form TC1 is the one applicable to most suppliers.

For contracts where Relevant Contracts Tax (RCT) applies, typical construction and related activities, as required by law, ESB shall make a deduction (where applicable) at the appropriate rate, as advised by the Revenue Commissioners.

For contracts relating to the provision of a broad range of professional services, Professional Services Retention Tax (PSWT) will be deducted by ESB from all payments (including expenses), in accordance with Irish Tax regulations. If applicable, a refund of this tax may be claimed from the Revenue Commissioners. Further information on PSWT can be obtained at http://www.revenue.ie/en/tax/pswt/index.html (Document Ref IT61)

3.9E-Invoicing

ESB’s preferred method for receiving supplier invoices is via a pdf sent by email to supplier.pdfinvoices@esb.ie. This free of charge service offers many benefits to suppliers, including the elimination of paper invoices and ensures that invoices sent to supplier.pdfinvoices@esb.ie are processed immediately and are visible on ESB’s payment system.

Requirements for emailed invoices

•            Invoices can only be accepted in PDF format

•            1 invoice per PDF (May contain multiple pages if relating to a single invoice)

•            A maximum of 10 PDF’s per e-mail

•     Only original invoices from Suppliers can be e-mailed.

•            You must ensure you quote a valid purchase order number

3.10Not Used

3.11Industrial Relations and Contractor Employment Standards/ Corporate & Responsibility Standards (CES & CRS)

It is an absolute requirement that all contractors (including their sub-contractors of all tiers), domestic or otherwise, working on any ESB project must be fully compliant with applicable employment legislation and ESB’s Contractor Employment Standards (“CES”).

ESB’s CES requirements are set out in detail in the enclosed Terms and Conditions of Contract.

The onus is on all tenderers to make themselves aware of:

a) their legal obligations under current employment legislation

b) the rates of pay and conditions of employment which are established for contractor personnel engaged in the trade or industry of the Contractor where the work is carried out, including rates of pay and conditions of employment in all collective, national, and/or trade association agreement(s) which establish terms and conditions of employment for contractor personnel (including minimum rates of pay) engaged in the provision of services for or on behalf of ESB on ESB or third party premises (in either case a “Site”).For work executed in the Republic of Ireland, the National Employment Rights Authority (NERA) www.employmentrights.ie and The Labour Court http://www.labourcourt.ie websites are a useful source of information in this regard. It is also highly recommended for construction type contracts that tenderers also contact the Construction Industry Federation who advise generally on labour conditions pertaining to Ireland, including applicable labour rates, subsistence allowances, shift allowances, etc. In relation to employment legislation tenderers are advised to seek their own legal advice.

If in doubt as to where relevant information should be sourced, please contact the commercial contact named on the covering letter that will endeavour to direct you to the relevant body.

Successful tenderer(s) are required to confirm in their proposal that their obligations in relation to Contractor Employment Standards have been taken into account when drawing up their tenders and that the price quoted in their tender is inclusive of all costs and expenses associated with complying with the terms of this condition. Failure to so do will result in disqualification of your tender.

ESB reserves the right to audit all contractors, including their subcontractors of all tiers, for compliance with all applicable employment legislation and ESB’s CES requirements. It is important therefore that contractors can demonstrate compliance throughout their period on Sites. These audits may be carried out by an agent acting on behalf of the ESB. Contractors will be required to certify compliance throughout the period of the contract and maintain full wage records (and deductions there from) for the duration of the contract and a period of 24 months thereafter. Contractors will be required, upon request (and subject to compliance with applicable data protection laws), to make such records available to ESB or its agent. Contractors will, to the extent required under applicable law, obtain all necessary consents from Site personnel to facilitate such disclosures.

Please note that ESB reserves the right to carry out site visits and interview contractor and sub-contractor staff on the ground to verify information presented in a tender or at interview. Tenderers are deemed to have familiarised themselves with their obligations and accepted these conditions and agree to, if and when requested during the tender evaluation process, to furnish a certificate of compliance with contractor employment standards relating to rates of pay and conditions of employment prior to contract award.

The Successful Tenderer(s), following the contract award, may be required to:

I. Complete and submit a contractor’s CES questionnaire form for each contractor and sub-contractor including employee details;

II. Where applicable, provide evidence of up to date membership of an appropriate trade union for each worker prior to starting work on Site;

III. Furnish a further certificate of compliance with contractor employment standards and at any other time specified in the Contract; and

IV. Where applicable, submit a ‘Letter of Compliance’ with the Industry Pension Scheme for each contractor (available from the Construction Workers Pension Scheme) together with a list of employees registered in the Pension Scheme as provided by the Pension Scheme i.e. Employer profile.

It is ESB Corporate policy to be proactive in:

· Ensuring that the company fulfils its legislative requirements in upholding the rights of workers and employees under Irish and European employment legislation

· Ensuring that the company fulfils its Social Responsibility requirements and has a consistent and demonstrable process for managing Contractor Employment Standards

Further detail of CES and applicable forms are provided in Appendix D

3.12Not Used

3.13Contracts

The contract that the Contracting Entity proposes to use as the Contract (Legal Agreement) is attached in Appendix E of the RFT (‘Proposed Contract’). Tenderers should base their Tender on the Proposed Contract.

While it is anticipated that the Proposed Contract will be subject to some limited negotiations and amendment post Tender, the Contracting Entity expects that the final form of agreement which will be entered into with the successful Tenderer will not differ materially from the Proposed Contract and Tenderers should submit their bids on that basis. Tenderers that may submit suggested changes to the Proposed Contract as part of the clarification process, see 3.4. However, ESB reserves the right to decline any or all proposed changes. In the event that proposed changes are accepted by ESB a revised contract will be circulated to all tenderers as part of the clarification process.

This approach is being adopted to ensure that all Tenderers submit Tenders on the same basis with the issues of risk allocation and apportionment being clearly defined and understood in advance of the submission of Tenders. If Tenderers have any queries in relation to the Proposed Contract they can raise these with the Contracting Entity in accordance with 1.6 (Pre-tender queries or clarifications about the Products or RFT).

3.14Health & Safety

The successful tenderer(s) must comply with the ESB Contractor Safety Regulations which can be viewed here http://esb.ie/docs/default-source/procurement/esb-bsc-contractor-safety-regulations-2015.pdf

Dependent on the nature of the contract, Tenderer(s) may be required to provide additional information on their Health Safety history, arrangements and proposals, as detailed in the Scope of Work (Appendix A)

3.15Insurance

The successful vendor shall be required, prior to the commencement of work, to produce satisfactory evidence of insurance cover. The following insurances are required:

Employers Liability:Euro 13,000,000

Product/Public LiabilityEuro 6,500,000

Please note all insurance policies should include Republic of Ireland jurisdiction and an indemnity to principal clause.

3.16Presentation of tender

All Tenders must be submitted via the eTenders website (www.eTenders.gov.ie) before the response deadline. Hardcopy or e-mail Tenders will not be accepted.

ESB may, at its own discretion, extend the response deadline fixed for submission of tenders and in such circumstances ESB will notify all Tenderers of the change.

Tenders will be opened as soon as practicable after the specified response deadline. eTenders website will not permit Tenders to be submitted after the response deadline. It is the responsibility of the Tenderer to ensure their Tender is uploaded/submitted before the response deadline.

After evaluation is completed, ESB will retain copies of all responses to satisfy its audit obligations and for other purposes.

3.17Confidentiality and Interference

After the official opening of tenders, information relating to the examination, clarification, evaluation and comparison of tenders and recommendations concerning the award of contract will not be disclosed to tenderers or other persons not officially concerned with such process. Circulation of proposals will be limited to the ESB evaluation team.

Tenderers who endeavour to influence or interfere in any way with the tender evaluation process or award decision shall have their tender rejected.

Information made available by ESB during the tender process is deemed to be confidential and should not be disclosed at any time.

3.18Product Samples

At ESB’s discretion, tenderer(s) may be requested to provide non-returnable non-refundable sample of the proposed EV Charge Points Units and these may be inspected and tested as part of the tender process to verify the tenderer(s) claims. All subsequent orders must adhere to this sample in all respects, unless variation is approved by ESB in advance. Where requested the sample must be delivered to ESB Procurement, Business Service Centre, Matthews, 37-42 James’s Place East, Dublin 2, marked for the attention of Richard German. If requested the samples must be delivered by the date specified by ESB.

4.TENDER EVALUATION4.1Evaluation process

The lowest or any tender need not necessarily be accepted. ESB reserve the right to award the contract on foot of the initial tenders received.

ESB reserves the right to reject any tender which is not fully compliant. ESB reserves the right not to proceed with any or all components of the tender.

ESB will examine all tenders for completeness and compliance with the minimum criteria below. ESB may also request tenderers to elaborate in writing or otherwise on certain aspects of their submission.

Tenderers may be shortlisted, based on tender proposals and any subsequent clarifications received. Shortlisted tenderers may be required to make a presentation relating to their proposal at an ESB nominated date and venue.

ESB reserves the right to conduct the stages of evaluation and any negotiation with tenderers by successive reduction.

4.2Minimum Criteria

The following must be duly completed and returned with your tender response:

Provide completed CES Declaration (Appendix D)PASS/FAIL

Provide written acceptance of ESB Materials Supply and Services Agreement

PASS/FAIL

Completed Price Schedule (Appendix C)PASS/FAIL

Completed Technical Compliance Schedule, (Appendix F)PASS/FAIL

Completed Appendix G Technical Schedule PASS/FAIL

Completed/Pass Pre-Qualification Questions (Appendix H) PASS/FAIL

Having passed all of the above your response will then be evaluated.

4.3 Award Criteria

The award of the contract will be the most economically advantageous tender, which will be assessed on the basis of the criteria outlined in the table below. In relation to the Cost criterion, proposals will be scored in inverse proportion to the maximum score, which will be allocated to the lowest cost tender not previously eliminated on qualitative grounds.

CRITERIA

WEIGHTING

Cost

250 marks

Technical Evaluation Criteria (as Appendix B)

750 marks

4.4Scoring Matrix

For tenderers information scoring matrix that will be used by evaluation team to assess technical criteria of submissions.

SCORE RANGE

MEANING

INTERPRETATION

90 – 100%

Outstanding

A very comprehensive response demonstrating extensive understanding offering full assurance to client – fully supported with no reservations

80 – 89%

Excellent

An excellent response demonstrating excellent understanding offering assurance to client – fully supported

70 – 79%

Very good

A very good response demonstrating very good understanding offering assurance to client – strongly supported

60 – 69%

Good

A good response demonstrating good understanding offering assurance to client – well supported

50 – 59%

Acceptable

An acceptable response demonstrating a minimum understanding offering assurance to client - satisfactorily supported

Less than 50%

Inadequate

Response demonstrates limited understanding with limited or insufficient or no detail with a risk of non-delivery

4.5 Responses - Technical Compliance and Evaluation

Tender Responses should be structured and divided in the manner as Appendix F2:

a) Completed Technical Compliance Schedule in Appendix G. The reply to the Technical Schedule shall contain as little text as possible to indicate compliance or otherwise. If further information is necessary, a reference to the Supporting Clarifications to Technical Schedule section or Supporting Documentation to Tender section shall be placed in the relevant column.

b) Supporting Clarifications to Technical Compliance Schedule. This shall be divided into sections using the same numbering scheme as the Technical Schedule.

c) Supporting Documentation to Tender. This shall contain the documentation detailed in 4.5.01.

d) Overview of the Proposed Product(s). This should including photographs, diagrams and a high level description of features and functionality.

4.5.01 Supporting Documents to be Submitted with the Tender

All the following documents shall be submitted with the Tender as part of the Supporting Documentation chapter.

1. Fully detailed Type Test Certificates/Reports including any EV manufacturer validation certificates for the specific product;IP and IK Certificates

2. MID meter certificates

a) Technical particulars

1. Detailed Physical Drawings

2. Set up Manual of Station

3. Communications – Modem details and configuration and set up manual

4. Antenna datasheet including dbi rating.

5. Recommended Installation Layouts

6. Electrical Diagrams for trouble shooting purposes

7. Troubleshooting Documentation

8. Error/OCCP/Vendor Codes from the product with details on their indications and recommended actions to be taken.

9. Configuration file details available over OCPP, with defined what is editable and what is read only.

10. Component Identification, layout with labels, location within product

b) Recommended spare parts Material breakdown declaration

c) Hazardous substances declaration

d) Safety data sheets for hazardous substances

e) Installation method statement and risk assessment

f) Details of corrosion protection.

g) Details of Technical and After Sales support Processes

h) Details of routine tests to which all units will be submitted before dispatch.

i) Delivery schedule or lead time required to transport from works to delivery site stated in Enquiry documentation.

j) Installation manual

k) Maintenance and Operating Training proposal

l) Storage instructions

m) List of special tools needed for maintenance

n) List of software (Proprietary or Otherwise) for diagnose, interrogation, updating or setting parameters;

o) Recommended list of spare parts and quantities per number of units supported;

p) Any other data or information necessary to fully describe the offer in particular any special features or advantages offered by your product.

q) A short description of the Quality Control philosophy of the manufacturer including sampling techniques, statistical parameters etc. plus tests carried out on raw materials employed.

4.5.02 Documents to be Submitted after Award of Mini Tenders (For Information Only at RFT stage)

The following documents shall be submitted after award of Mini Tenders, unless not deemed required at Contract award:

a) Drawings

The Manufacturer shall supply final drawings of the equipment to be supplied within one week of the date of order. This drawings shall be physical dimensioned and shall include all details necessary for the Installation Contractor to install the equipment.

Technical Records

One week prior to the delivery of the equipment all final electronic copies of the technical records shall be supplied. This can be provide via a shared service or by a USB flash drive

This shall include:

· Guaranteed rated values and characteristics i.e. the TECHNICAL SCHEDULES that accompany the offer, modified where necessary.

· Detailed physical and electrical drawings.

· Detailed installation, operation and maintenance instructions.

· Certificates relating to the insulating medium.

· Included will be a summary of type tests, routine tests and special tests, with copies of the test reports.

4.6Product Evaluation

Where tenderers wish to include in their response information not specifically requested in this RFT, this must be included as additional Appendices and indicated as such.

4.06.01 Charging Station Specifications

Tenderers shall provide all the information in Table 4.06.02a.

Table 4.06.01a – Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via smaller Modular power units in various configurations.

Input Specifications

→ Voltage & Frequency

→ Nominal Input Current & Power

→ Peak Input Current & Power

Performance Specifications

Charge Point Nominal Total Harmonic Distortion

Charge Point Nominal Efficiency

Output Specifications

Outlet #1

Outlet #2

Outlet #3

Outlet #4

Outlet #5

→ Phases / Lines

→ Voltage & Frequency Range

→ Current Range

→ Nominal Power Output

4.06.02 Charging Station De-rating

It must be possible to remotely reconfigure the charge controller software to decrease the maximum power that can be drawn per outlet, or overall, to any value below the maximum rating, including “0 amps”, equivalent to a forced pause/stall of the charging session. Details must be provided by Tenders.

4.06.03 Remote Configuration Abilities

Tenders must be provide details on what is configurations that are available from their proposed products The table outlines the expectations.

ISMI Number

Can be Read via the CPMS

ICCID Number

Can be Read via the CPMS

Serial Number

Can be Set via the CPMS.

Allow Offline Charging

Can be Set via the CPMS.

Where the station loses connection with the CPMS it will continue to operate when presented with any RFID card.

Central Management Endpoint

Can be Set via the CPMS.

CPMS access address

Default Time Out

Can be Set via the CPMS.

Heart Beat Interval

Can be Set via the CPMS.

Heart beat interval of station.

HMI Default Language

Can be Set via the CPMS.

Default must be English

Max number of outlets

Can be Set via the CPMS.

Max number of outlets to be used at one time

Meter Sampling Interval

Can be Set via the CPMS.

Check Card Online

Can be Set via the CPMS.

Check against the back office List

Station Identity

Can be Set via the CPMS.

Station ID reported to CPMS

MAX Power

Can be Set via the CPMS.

Configure overall power limit to the station. Used where you have a limited supply.

AC Max Power

Can be Set via the CPMS.

Max AC Outlet Power

DC Max Power

Can be Set via the CPMS.

Max DC Outlet Power

Load Balance Enabled

Can be Set via the CPMS.

Out Of Service Status

Can be Set via the CPMS.

Can enable the station to go into Maintenance Mode

Reservations Enabled

Can be Set via the CPMS.

To enable/disable Reservations

4.06.04 EV and AC Charging Stations Compatibility

a) The AC outlet (s) shall implement control pilot functionality as described in Annex A and Annex B of IEC 61851-1:2017 and J1772_201710.

b) Tenderers must demonstrate that the Charging Station or other similar products (timings, voltages etc.) have been validated by one or more electric vehicle manufacturer or will be before delivery to ESB.

c) Full EV Ready 1.4 certification to be provided for AC outlets.

4.06.05 Outlets and Tethered Connectors

a) Holders for Tethered Cables should hold cables securely when not in use. They are to be designed to easily returned to the holder when their use is finished.

b) Details of the management of tethered cables when in use / not in use to be provided and how the design will ensure cables are returned to the holder following use. Access to outlets should be user friendly. No user interaction after disconnection.

c) Access to outlets should be user friendly. No user interaction after disconnection.

d) Connecting and disconnected from the station should be capable of being done without the need of both hands.

e) Details shall be provide for cover/shutter (Flap type covers are undesirable due to their vulnerability to vandalism), and locking mechanism. Where a tethered cable is used, details of the holder, locking mechanism to holder if used, length of the cable, weight of the cable (including connector) and electrical ratings of cable and connector to be provided.

f) Where a tethered cable (Applicable only to 43kW AC / 50kW DC and above) is used, details of the holder, locking mechanism to holder, length of the cable, weight of the cable (including connector) and electrical ratings of cable and connector to be provided.

g) Where a tethered cable is used, the Tender shall provide details on how the cable will managed to reduce the risk of damage to the cable or connector. Consideration in preventing connector drops, from the risk of over stretching or dragging along the ground.

h) It shall only be possible to unlock this barrier / locking mechanism (if applicable) upon presentation of a valid RFID card/tag to the RFID reader, or on explicit remote authorisation.

i) Connector Holder are required to lock the connector in place and only unlock when a recognised RFID card or Contactless Card is presented to start a transaction. The holder should automatically lock when a connector is returned to it. Any issue with the locking mechanism should return a notification to the CPMS and remain in an unlocked state.

4.06.06 Simultaneously Charging, Technical Schedule: Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via smaller Modular power units in various configurations

Additional configurations available to those specified under 2.01.04 will be considered which provide improved utilisation of the station. Outline in details the options available in providing charging EV and how this would be dynamically managed.

4.06.07 Access Door

The access door shall be designed for ease of maintenance and be accessible from the front. A lone technician/engineer must be have ease of access all components without the assistance of additional personal for the removal of doors or panels etc.

The access door shall locked by a multi-point lock, e.g. 3-point lock. Single- point lock is not acceptable.

A notification should be sent to the CPMS if a door/panel is opened for a time greater than 3 seconds.

4.06.08 Heat Dissipation

Product to be capable of dissipating heat all environmental conditions outlined in Appendix F:1.04.01 for Outdoor Environmental Conditions, while operating at full rated output capacity.

Manufacturer is to provide details on the how Charging Station is to dissipate heat from within the Charging Station. Manufacturer is to also give dimensions and grille details for ventilation used for heat dissipation.

4.06.09 Heating System

Manufacturer is to provide details on the heat system that will be installed in the Charging Station to prevent damage due to potential water ingress or extreme cold weather conditions. Details are to also be given on how the heating system will protect the internal electronics of the Charging Station.

4.06.10 Energy Metrology

Tenderers shall provide the make and model number of the meters to be installed in the charging station. Data sheets shall also be supplied for the meters.

4.06.11 EMC Performance – emission

Test reports for all the EMC emission tests as detailed in Appendix F:2.01.12

4.06.12 EMC Performance - immunity

Tenderers shall provide test reports for all the EMC immunity tests as detailed in Appendix F:2.01.13

4.06.13 Filtering on Power Circuitry

Tenderers shall provide details of the filtering contained inside the Charging Stations that prevents power quality and EMC issues at the EV and the AC grid.

4.06.14 User Interface Evaluation

Tenderers must provide full details of the user interface for each of their products. ESB expects all tenderers to show a user experience which is highly intuitive and easy to understand and simple to use.

It is preferable that where a display is used as part of the user interface, it is also if can in a screensaver mode display image/video which can be updated via the CPMS.

4.06.15 Charging Outlet Status Lighting

Tenders are to provide Status Table showing the following:

Status Detail

Indication Provided

Free

Charging

Connected but not charging

Reserved

Charging Fault

Out of Service

The Tender is to outline the dimming capabilities in their technical specification of the products LED Indicators.

4.06.16 Material Composition

Tenderer shall provide details of the material composition and thickness and corrosion protection of the exterior and foundations.

4.06.17 Images

Photographs and renderings of the Charging Station shall be provided.

4.06.18 Safety

The Tenderers must provide evidence that the product complies with all relevant personnel safety standards.

4.06.19 Ergonomics & Visual Impact

The unit shall be designed to be installed at a height that is suitable for safe use by users. The outlets, display screen and RFID reader should be at a suitable height above ground and orientated to meet common accessibility guidelines.

4.06.20 Tamper Proofing

Details must be provided by Tenders as to the degree of tamper proofing and anti-vandalism antiterrorism and general disorder prevention features provided by their Charging Station.

Some of the safe guards should include:

· High quality enclosure

· IP54 and IK10 impact protection rating

· Heavy-duty cabling

· Door sensors (For use for alerts to the CPMS but may also be used for Local Tamper Alarm)

· Where Sockets are used, Sockets Flap type cover should be avoided

· Anti-graffiti coating on the enclosure

· Locking mechanisms to secure connectors in the holsters (if applicable).

4.06.21 Material Breakdown

Tenderers shall submit a declaration of all the materials used in the manufacture of the products being offered. This shall be in accordance with the latest version of IEC 62474:2012. The declaration shall list all the constituent materials, their % of the plant item by weight, whether they can be recycled at the end of the plant life and comment on the method of recycling to be used.

The country of origin of the main parts of the product and the country where final assembly and testing takes place must be listed.

4.06.22 Sustainability Features

The Tenderer shall provide details of any features of the offered equipment (or packing) which contribute to ESB’s policy of becoming as sustainable as possible.

4.06.22 Loss of Supply

a) The Product shall have ability to send a “last-gasp” message to CPMS immediately if the electricity power input is cut off.

4.7 Installation & Training

a) Tender must include an installation instructions as detailed in Appendix F:1.7 for Lot2 with all equipment supplied.

b) Tender must also provide a proposal for training. The training shall include courses on the installation, commissioning, operation & maintenance and technical design/familiarisation with/of the equipment.

4.8 Maintenance, Tools and Remote Upgrades

4.08.01 Maintenance Instructions

Tenderer to detail what ongoing preventative maintenance of the product is required to maintain its operational efficiency during the warranty period. This shall consist of detailed schedules of parts to be replaced and labour required on site or otherwise and must be updated as required throughout the duration of the contract.

4.08.02 Special Tools

Tenderer must provide any special tools/equipment and software/firmware required for the installation and/or maintenance of the products supplied, the cost of supply of tools is deemed to be included in the tendered rates. The tender must provide sufficient quantity of the special tools/equipment and software/firmware to support ESB installation and maintenance programme. The Tenderer shall provide updates of special tools/equipment and software/firmware as required as any updates.

4.08.03 Remote Software/Firmware Upgrades

Tenderers process of alerting their customers of updates, bugs found and changes due to electrical compatibility requires should be provided.

4.08.04 Spare Parts

a) Tenderer must list all spare parts which he recommends should be held by ESB. The Tender price and lead time for such spares shall be quoted in the associated Price Schedule contained in the commercial part of the Enquiry. ESB may order all or any of the recommended spare parts, at his discretion.

b) Tenderer shall list those spare parts which he recommends should be held by ESB. The Tender price and lead time for such spares shall be quoted in the associated Price Schedule contained in the commercial part of the Enquiry. ESB may order all or any of the recommended spare parts, at his discretion.

c) The prices submitted shall remain valid for the contract period of four years from time of commencement. Increases in price will not be allowable.

a) The Successful Tenderer(s) should make available all critical spare parts at the start of the contract to be stored in a location of choice of ESB. Tenderer to ensure there is a lead time of no more than two weeks for order. If lead time is increased the Tenderer is to alert ESB immediately. The revised lead time is to be confirmed by ESB.

b) The spare parts recommended shall be clearly identified on the drawings, delivery documents and maintenance instructions as detailed in Appendix F:2.01.05 under Charging Station Composition and Internals, which shall be included in the Tender. Spare parts shall be delivered suitably packed, labelled and treated for long periods in storage, as specified.

4.10 Additional Features

The tenderer are required to provide details on how they would meet the additional requirements.

4.10.01 Contactless & Payment Processing

a) Single as well as multi station options to be allowed for e.g. – fully integrated as well as kiosk-based solutions. Customers could make a payment at Charging Station or through a payment station as options.

b) Payment terminals should be fully secure, have the appropriate certification, and include the highest-level of anti-fraud and anti-tamper protection.

c) All major payment methods and card types should be supported, including, but not limited to:

· Credit / debit cards

· Pre-paid cards

· Fuel cards

· EMV (chip-and-pin)

· NFC (contactless and smartphone based)

d) Display screens must be bright, clear, rugged, and suitable for use in outdoor environments. The user interface should be simple to use and would ideally be easily customisable.

e) The ability to integrate with third party payment processors (including payment gateway providers and merchant service providers) should be supported.

f) Over-all end-to-end solutions should be fully secured in line with appropriate payment card

g) industry (PCI) security standards council guidelines and recommendations, including those specifically designed to cover payments accepted at unmanned locations.

h) Any payment acceptance mechanisms should co-exist with traditional RFID-based (ISO 14443) access methods.

4.10.02 Plug and Go

Provision of Plug and Go functionality for CCS using the ISO/IEC 15118-2 standard allowing customers with registered account to be identified via the communication between their vehicle and the charging and avoiding the requirement for RFID card, credit card or smartphone app to authenticate and authorise.

4.10.03 Bay Occupancy Detection

To reduce the nuisance effect of persons parking non-EVs in designated EV charging spaces, provision may be made to detect and report occupation of Outlet associated parking spaces by vehicles that have not used the recharging facilities.

· Sensor mounting/orientation adjustable to installation requirements.

· Could also detect other large static obstructions (e.g. refuse skips, road works spoil heaps, etc.)

4.10.04 Auxiliary Output Control

Charging Station Controllers may provide the option to switch auxiliary electrical loads (typically extra lighting around the charging station), either

· on a specified time schedule

· based on ambient lighting levels

4.10.05 Energy Storage Module

For some site with insufficient or unstable power supply, an energy storage module(s) which can be provided as part of the station or one which working with the station and standalone. The energy storage module could work with converter to offer higher output power, or improve the power quality. In such a case details of the arrangement to provided including the allowed spacing which can be accommodated.

4.10.06 Under-frequency Charging Session Constraint

Charging energy provision to all active charging sessions should be suspended (or constrained back to minimum levels by adjustment of pilot PWM signals) when the incoming mains frequency (as regularly read from one of the energy meters, or from separate circuitry), falls below a specified threshold (specified to 2 decimal places – e.g. 48.75Hz).

4.10.07 Spinning Reserve Charging Session Suspension

On receipt of a Suspend Charging command from the CPMS, all current charging sessions that are marked as Interruptible should be suspended. Each suspend able outlet’s power consumption should be read from the corresponding meter at the time of the suspension and written to the data log. Charging will resume on receipt of a Resume Charging command, or after the maximum interruption time limit specified in the suspend command, or the parameterized maximum interrupt time has elapsed, whichever is sooner.

4.10.08 Dynamic Load Management

For Multi-Charger site, local supply may not able to supply enough energy to run Charging Stations at maximum power simultaneously. So here the site requires an intelligent system to manage the charge output power, which is called Dynamic Load Management (DLM).

DLM can be achieved through a remote-control system, but if DLM is implemented with Multi-Charging Station installation, the control system will be local (on site). Manufacturer should outline their specific approach to the DLM control system they are proposing. It can be done by adding additional devices or by setting a master charging station to manage others. Any other method approval by ESB is acceptable.

4.10.09 Tilt, Shock & Damage Detection & Reporting

The controller should detect the activation of any tilt or gross shock sensors and report each such status change as ”Faulted” with descriptions to CPMS. .

Where a 3-axis accelerometer is fitted, deviations in the post orientation angle from vertical should be measured, compared against limit parameters, and used to trigger appropriate Damage events. Where the angular deviation exceeds the specified “gross damage” threshold the circuitry (or a fast interrupt driven routine in the main processor) should output a “suicide trip” signal.

Charging stations will be protected by an upstream RCD, typically located in a sealed underground chamber or a separate distribution pillar and the trip signal should cause this to operate while provide a “Last Gasp” notification of the event to the CPMS.

4.11 Health and Safety

Tenderer must provide a risk assessment indicating the risks identified and how these have been mitigated. Tenderer’s risk assessment must include installation method statements and risk assessments indicating the installation and operational risks identified. Tenderer must supply recommendations to mitigate the risks identified in their assessments.

4.12 Technical and After Sales Support

Tenderer shall provide details of their processes and structures they have in place to provide support to field engineers in fault finding and repairs.

Tenderer shall be provided technical support, this must include at a minimum .:

a) Technical Support to ESB and its installation and maintenance contractors by phone during the period Monday to Friday, 9:00 to 17:00 GMT.

b) A dedicated account manager (i.e. a single point of contact for ESB) that is guaranteed to response to all ESB queries within one working day.

4.13 Additional Information

Where tenderers wish to include in their response information not specifically requested in this RFT, this must be included as additional Appendices and indicated as such.

APPENDIX A – SCOPE OF WORK

Background

The Contracting Entity intends to procure multi (three) member Frameworks for the supply and commissioning of EV Chargers of up to circa 150kW capacity including associated equipment and services to be delivered in Ireland (Republic of Ireland and Northern Ireland) for each of the lots noted in the Scope section below.

Scope

Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via smaller Modular power units in various configurations

Award of Work Under Contract

It will be at ESB’s discretion to determine which framework/lot is applicable for the delivery of services to a project or project component. The appointed suppliers may also be requested to be provide associated and related products as required.

ESB intention is to appoint three suppliers to multi-party framework for each of the individual lots. A single vendor may be successful in being appointed to more than one or all frameworks established at the conclusion of the procurement process.

Work arising under the frameworks will be awarded by cascade method up to €25,000 and by mini-tender for higher values. Products purchased below €25,000 threshold will be purchased at the rates given in this tender response.

Purchase under these frameworks/lots will be awarded by cascade to a maximum estimated value of €25,000 per individual purchase. The highest scoring Successful Tenderer(s) in each lot being given first preference to supply products at the rates given in their tender submission, where the first placed tenderer is unable to fulfil the requirement of the order for whatever reason, the second placed tenderer will be requested to supply products at the rates given in their tender submission . Where the second placed tenderer is unable to fulfil the requirement of the order for whatever reason, the third placed tenderer will be requested to supply products at the rates given in their tender submission.

For purchases of estimated value above €25,000 a mini-tender of the framework/lot members will be undertaken by ESB.

Successful Tenderer(s) will be notified of their rank, i.e. 1st or 2nd or 3rd in each lot/framework agreement at contract award stage. ESB reserves the right to change rankings at ESB discretion where a Successful Tenderer(s) is considered by ESB to have not met ESB’s requirements.

Membership of the framework shall not guarantee any work nor will members of the framework be the exclusive provider of such services to ESB The establishment of this framework is intended as a means to award work for the duration of the framework While it is intended that the selected service providers will be the primary source of ESB’s requirements for these services, ESB reserves the right to work with other service providers or revisit the market during the period of the framework.

APPENDIX B – Evaluation Criteria

Evaluation - Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via smaller Modular power units in various configurations

Technical Criteria

 

Marks Available

Minimum Threshold

Supporting Documents

The quality of supporting documents provided as outlined in 4.5.01 Supporting Documents to be Submitted with the Tender. These will be evaluated that all information has been provided and the quality of this information. The information is expected to be easily understood and clearly explained.

100

50

Product Evaluation

The product will be evaluated in terms of its aesthetics, size, physical volume, physical layout, height and usability to those with and without disabilities compared to similar products in the market. Tenders must provide details of what makes their product a better product in these terms and outlining the design approach taken. The product will be evaluated in terms of ease of use. Assessment will look at Intuitive nature of the user interface, the number of steps required in order to start and to end a charging session. Whether one or two handed is required in accessing and plugging into the station outlet. In the case of tethered cables, whether one or two handed is required to access the cable from its holder and connect to the vehicle outlet and again to return to its holder. Where different connectors are used with a station, the ease at which connect a user requires is visual made clear. The status of the station outlets and connectors must be clear with the use of coloured indicators, how this is visible for ESB customers from different points of view will be considered. The product will be evaluated on information provided on the following:Configuration options available to operators: details shall be provided of the options available, whether there are any differences in what is available locally and what is available remotely via a CPMS.The level of details the product can provide in aiding operators in diagnosing and addressing problem. Firmware testing processes including testing for long term reliable operation and testing for any instabilities in the software.4.6 Product Evaluation and all subsections will be considered.

200

100

Installation, Training, Maintenance, Tools and Remote Upgrades

The product will be evaluated in terms of ease of maintenance. Items such as ease of access, door access is preferable to panels. Quick access to all critical components and those requiring routine maintenance. Avoiding the requirement for any additional tools including special software for configuring, interrogation, diagnostics is seen as an advantage. When configuration, diagnostics and interrogation is required locally (at the station) the interface must be intuitive and easy to follow and use. An outline of what steps is involved in changing out components in the event of a fault and how the product is designed for this to be done quickly, with ease and ensuring mounting are secure and electrical connections are made correctly and solidly. The tenders are required to outline how the product has been designed to reduce the requirements during routine maintenance. 4.7 Installation & Training and 4.8 Maintenance, Tools and Remote Upgrades and all subsections will be considered.

100

50

Additional Features

The product will be evaluated in terms of ability to provide additional features as outlines in 4.6 Additional Features 4.10, Additional Features and all subsections will be considered

100

0

Health and Safety

All material specific to Health and Safety including any Risk assessments etc. and how the product has been designed to eliminate and reduce risk to any personal handling or working on the product. 4.11 Health and Safety and all subsections will be considered.

100

50

Technical and After Sales Support

Tender Proposal on their processes in demonstrating after sales support as outlined in 1.13 and the Tender Proposal on their processes in demonstrating the provision of spare parts as outlined in 1.11.034.12 Technical and After Sales Support and all subsections

150

75

Technical Criteria Subtotal

 

750

450

Cost Criteria

 

Marks Available

Minimum Threshold

Overall Cost

 

250

-

Cost Criteria Subtotal

 

250

-

 

Total

1000

-

APPENDIX C – PRICE SCHEDULE

The successful tenderer(s) must complete the tables below and must include all costs which apply to their proposal. If there are any assumptions or qualifications on which the proposals are dependent these must be stated. Tenderers rates are to include expenses, materials management, packaging, delivery, etc., that may be incurred in the delivery of the required product and provision of support services.

All Cost in Euro (€), exclusive of VAT

Unit prices are inclusive of delivery to ESB in Ireland, associated packaging and any duties

# Note these are indicative figures based on ESB experience and are provided for evaluation purposes only, numbers do not indicate or guarantee actual work under this contract and ESB does not guarantee any minimum level of work.

The relationship between price schedule and evaluation criteria/marks is provided in B.

Price Schedule: - Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via smaller Modular power units in various configurations

Unit Price

Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via smaller Modular power units in various configurations. For Pricing proposes please use a configure of two DC outlets, 1 for CCS2 and the other CHAdeMO

All-inclusive daily rates to supply such training both at ESB location in Dublin city ESB location in Dublin city

(Additional Provide total number of the days training recommended for the products for this Lot )

All-inclusive daily rates to supply such training at the Successful Tenderer’s premises. ESB location in Dublin city

(Additional Provide total number of the days training recommended for the products for this Lot )

All-inclusive daily rates to Commissioning (anywhere in Ireland)

Sub Total

Cost Of Main Components for Evaluation

Price Schedule Spares: - Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via smaller Modular power units in various configurations

 

Item

Unit Cost

1. RCD 30mA Type B 80A

 

2. RCD re-closer

 

3. MID Meter

 

4. Modem 2/3G

 

5. AC Contactor

 

6. DC Contactor

 

7. Cooling System

 

8. Heating System

 

9. Display

 

10. Replacement air filter for entire station

 

11. RFID Reader

 

12. Main control board including All PCB boards e.g. I/O boards etc. to support the product functionality

 

13. LED Indicators

 

14. Antenna

 

15. CHAdeMO Cable 50kW

 

16. CCS Type 2 cable 50kW

 

18. Cable Holder for CCS/CHAdeMO

 

19. Cost of Power Module/Board replacement for a full station.

Sub Total

Other**

** provide unit prices for all other spares that may be required

Summary Price Schedule

Charger Sub Total

Spares SubTotal

APPENDIX D – CES Compliance

Guidelines for Contractors (Irish law version)

Contractor is reminded of its obligations under its agreement with ESB:

1. to comply with all statutes, statutory instruments, regulations, bye-laws, rules and orders made under any statute or directive having the force of law which impose obligations on it in relation to Contractor personnel (includes personnel engaged by Contractor’s subcontractors) in all jurisdictions in which goods and/or services are provided by it to or on behalf of ESB, including but not limited to obligations in respect of rates of pay and other terms and/or conditions of employment, obligations in respect of work permits and/or work visas, and laws relating to the use of child, forced or compulsory labour, health and safety in the workplace, non-discrimination, working hours and freedom of association, and

1. to pay rates of pay and observe conditions of employment which are not lower than those established for persons engaged in Contractor’s trade or industry where the services provided to or on behalf of ESB are carried out, which shall include compliance with all collective, national, and/or trade association agreement(s) which establish terms and conditions of employment for Contractor personnel (including minimum rates of pay) engaged in the provision of goods and/or services for or on behalf of ESB on ESB or third party premises.

To assist the Contractor in complying with its obligations under the above terms in Ireland, ESB has compiled the following guidance.[footnoteRef:1] For the purpose of this guidance a reference to specific legislation should be read as meaning that legislation as amended from time to time. [1: This document is provided for guidance only; it should not be construed as legal advice nor does it replace or diminish the Contractor’s obligations to comply with the applicable contract terms. ]

1. The Contractor must ensure that the rates of pay and conditions of employment (including provisions in relation to pension contributions, where appropriate) are in compliance with applicable law and apply to all personnel engaged in the works and/or services. The Contractor should be aware that its obligation in relation to pay and conditions applies to all personnel including sub-contractors of all tiers and their employees.

1. The Contractor’s rates of pay and conditions of employment must not be less than those for the relevant category of work in any Employment Regulation Order or employment agreements registered under the Industrial Relations Acts, 1946 to 2004 or any subsequent amendments. In instances where national agreements or local agreements are in place which are more favourable than the registered employment agreements referred to above, the terms and conditions of those national or local agreements should prevail. Where no directly relevant agreements exist, the Contractor should pay rates of wages and observe those conditions of labour which are not lower than the general level of wages and conditions observed locally by employers whose trade or industry is similar to that of the Contractor.

1. Payment of wages should comply with all applicable provisions of the Payment of Wages Act 1991.

1. Wages and other monies due should be paid in line with the norm for the relevant industry but in any event no later than one month in arrears.

1. For so long as the Contractor provides goods and/or services to an ESB company and for 24 months thereafter the Contractor must maintain full wage records (including details of all deductions from wages) for audit and copying by ESB or its agent.

1. The Contractor should ensure that all Contractor personnel comply with the requirements of the Organisation of Working Time Act 1997 during execution of the works and/or services.

1. The Contractor should ensure that all Contractor personnel comply with the requirements under the Equality Acts 1998-2004

1. The Contractor shall not take any action to prevent Contractor personnel (and/or personnel of any sub-contractor) becoming/remaining members of a recognised trade union.

1. The Contractor must co-operate with ESB or its appointed agent in auditing compliance by the Contractor and its sub-contractors with Contractor’s obligations under its contract with ESB. In all such audits, the onus shall be on the Contractor to demonstrate compliance with applicable employment legislation. The Contractor must also demonstrate the validity of all non-statutory deductions from employees’ wages.

1. The Contractor must confirm that all relevant consents under Data Protection legislation have been obtained from Contractor and sub-contractor personnel to allow ESB’s audit / disclosure requirements to be satisfied. It shall be the responsibility of the Contractor to ensure that all relevant consents have been obtained.

1. The Contractor must obtain approval of ESB before appointment of all sub-contractors and must obtain written agreement of any permitted sub-contractor to comply with the minimum employment standards imposed on Contractor under its contract with ESB (the “Minimum Employment Standards”).

1. The Contractor must regularly audit its sub-contractors to verify compliance with the Minimum Employment Standards set out in its contract with ESB and must formally advise ESB of the result of all such audits. ESB reserves the right to audit sub-contractors at any time prior to or during the execution of Works and/or Services or to require the Contractor to furnish independent verification of sub-contractor compliance.

1. The Contractor should provide employees (and ensure that sub-contractors provide their employees) with a written statement of their terms and conditions of employment and retain records of such communications and copies of relevant documentation demonstrating compliance with this obligation.

1. The Contractor should ensure that all personnel working on-site, including employees of any sub-contractors, have valid work permits/visas, where required by law, authorising them to work in the relevant jurisdiction. Proof of these authorisations should be provided to ESB on request.

CERTIFICATE OF COMPLIANCE

with CONTRACTOR EMPLOYMENT STANDARDS

relating to RATES OF PAY AND CONDITIONS OF EMPLOYMENT

(Certificate to be submitted prior to final award of Contract)

To: ESB [or insert name of ESB Group Company, as applicable]

SS/COM4665B - Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via Modular power units

Sirs

We refer to the above proposed contract. For the purposes of this Certificate “Contractor Personnel” shall mean all persons employed by (a) the Tenderer and (b) the Tenderer’s proposed subcontractors.

The Tenderer hereby certifies that for the three month period preceding the date below :

othe rates of pay and the conditions of employment (including pension contributions, where applicable) of each Contractor Personnel comply with all applicable statutory provisions, and that those rates and conditions have been no less favourable than those for the relevant category of work in any applicable employment regulation order or registered employment agreement, [or where more favourable, in any applicable national or local agreement,] [or where no such agreements apply, local labour conditions;]

oall wages and other money due to each Contractor Personnel have been paid in accordance with the Payment of Wages Act 1991 and have not been more than 1 month in arrears or unpaid;

oall payments due to be paid on behalf of each Contractor Personnel (including pension contributions, where applicable) have been paid in full;

oall deductions from payments to Contractor Personnel required by law have been made and paid on to the relevant third party, as required by law.

oall work has been carried out in full compliance with the Organisation of Working Time Act.

Signed: ______________________Date:_____________________

Contractor’s Representative

Print Name ___________________Title______________________

CERTIFICATE OF COMPLIANCE

with contract terms relating to ESB Minimum Employment Standards

(Certificate to be submitted with each interim payment claim or as otherwise

specified in the Contract)

To: ESB [or insert name of ESB Group Company, as applicable]

Contract: SS/COM4665B - Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via Modular power units

Period of interim statement: [specify period covered by this certificate]

Sirs

We refer to the above Contract. For the purposes of this Certificate “Contractor Personnel” means all persons employed by us and our subcontractors in the provisions of goods and/or Services by us to or on behalf of ESB.

We hereby certify that at all times during the period referred to above, we:

(b) have complied with all statutes, statutory instruments, regulations, bye-laws, rules and orders made under any statute or directive having the force of law which impose obligations on us in relation to Contractor Personnel in all jurisdictions in which goods and/or services are provided by us to or on behalf of ESB, including but not limited to obligations in respect of rates of pay and other terms and/or conditions of employment, obligations in respect of work permits and/or work visas, and laws relating to the use of child, forced or compulsory labour, health and safety in the workplace, non-discrimination, working hours and freedom of association, and

(c) have paid rates of pay and observed conditions of employment which are not lower than those established for persons engaged in our trade or industry where the services provided to or on behalf of ESB are carried out, which shall include compliance with all collective, national, and/or trade association agreement(s) which establish terms and conditions of employment for Contractor Personnel (including minimum rates of pay) engaged in the provision of goods and/or services for or on behalf of ESB on ESB or third party premises.

Signed: __________________________Date:_____________________

Contractor’s Representative

Print Name _______________________Title______________________

APPENDIX E – Standard ESB Materials Supply and Services Agreement-Attached Separate on E-Tenders.

APPENDIX F – Technical Specification –

Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via smaller Modular power units in various configurations

Part 1 General

1.01 Scope

This technical Specification covers the manufacturing and testing of Charging Stations, Integrated 150kW EV Charge Station supporting simultaneous operation of multiple power outlets via smaller Modular power units in various configurations for Electric Vehicles (EVs) for use in publicly accessible locations. These locations may include, but not limited to, car parking sites, taxi ranks, service stations.

The station must at a minimum be capable of dynamically manage the power demands from connected EV while simultaneously catering to two or more DC connections dividing its power units accordingly.

The station must be capable of remaining operation in the event of a failed power module albeit at the reduced power of that power module.

These charging stations will have inbuilt authentication, metrology, communication functionality and ability to be fully controlled remotely from a central CPMS using a specified open industry standard protocol stack.

1.01.01 Charging Network Integration Functional Requirements Overview

ESB has in place a state of the art Charge Point Management System (CPMS) procured as part of a separate tender process. It is essential that all charging stations can interact with the central CPMS using the designated industry standard protocol OCPP (Open Charge Point Protocol (See www.ocppforum.net). The minimum requirement for OCPP is 1.6 version.

Interoperability and communication between the common central CPMS system and the Charging Station infrastructure to be supplied will be a key contractual requirement for the successful bidders. The successful bidders will be required to work and share information with the CPMS provider, ESB, and other relevant parties to ensure successful and timely integration of their products on the charging infrastructure management network. It is ESB’s intention that for any contracts to be awarded under this tender, ESB will require that the charging station provider demonstrates full commitment to, and compliance with the implementation of OCPP over ESB provided APN/VPN using ESB provided SIM cards to ensure that the CPMS system and the charging station infrastructure are interoperating effectively. If any other arrangement for interoperability and communications is proposed, it will only be accepted at ESB’s discretion, must be offered without any ongoing costs to ESB, over the full lifetime of the equipment, and would be subject to strict contractual requirements to ensure ESB’s continued ability to manage its equipment under all circumstances.

The Successful Tenderer(s) shall be obliged as a basic condition of the provision of Charging Station infrastructure to provide the ability to fully integrate and control (insofar as is relevant/applicable to the functional capabilities of the hardware, etc.) their equipment from the central CPMS using OCPP, Version 1.6 and any later version(s) (as required by ESB) that are current during the course of the contract and warranty period. In particular, inter-alia, all charging stations to be provided under this tender must support the capabilities newly defined in OCPP 1.6 for local offline authorisation lists, immediate reservation/cancellation, and clock-aligned periodic recording and reporting of charging session energy data.

OCPP compliance shall be supported over the whole of the minimum economic life of the charging station and any new versions of the protocol should be delivered by the tenderer and is deemed to be included in the unit rates provided.

(a) to maintain interoperability with future higher-versioned OCPP Central System implementations.

(b) to implement any functionality enhancements enabled by future OCPP versions where such enhanced functionality is possible with the existing hardware of the charging station ,and is implementable solely by upgrade of the charging station firmware.

In addition, Suppliers shall support for the next major version of OCPP (2.0), currently under development by the Open Charge Alliance, by the end of 2019, or later at the discretion of ESB.

1.01.02 OCPP Support

OCPP support is to be provided natively within the charging station. Scoring of tender responses will reflect on the inability to provide this.

If any additional costs in upgrading and support from the provided OCPP version up to version 2.0 are due they are to be provided in the tender submission.

1.01.03 Remote Software Upgrades

It is a requirement of ESB that the control software in charging stations can be remotely updated, via software command from the CPMS using the OCPP UpdateFirmware process directly to facilitate functionality enhancements, bugfixes, changes to the protocol, etc.

1.02 Health and Safety

Safety Audits may be carried out by ESB or by a representative of ESB on work being carried out by the Successful Tenderer(s) at any location where the work is in delivering the product or personal representing Successful Tenderer(s) working on any sites.

If it should arise that the Successful Tenderer(s) is required to work, on an ESB work site, Successful Tenderer(s) will be subject to Irish Health & Safety legislation.

1.03 Applicable Codes and Standards

1.03.01 Specification Codes and Standards

The equipment shall comply with this Specification and with the latest editions of the following standards and Codes and all standards and codes referenced within

Applicable Standards and Codes

Number

Title

ET 101 : 2008

Amendment No.1: 2011

Amendment No.2: 2016

National Rules for Electrical Installations, Fourth Edition

V5.0 April 2016

ESB Networks Distribution Code

OCPP v1.6 / v2.0

Open Charge Point Protocol Version 1.6/2.0, or later versions, as subsequently published

CHAdeMO 1.1 and 1.2

CHAdeMO Association Protocol version 1.1 Minimum, 1.2 Desirable

IEC 61851

(Encompassing all sections and parts to date)

Electric vehicle conductive charging system

IEC 62196

(Encompassing all sections and parts to date)

Plugs, socket-outlets, vehicle couplers and vehicle inlets – Conductive charging of electric vehicles

SAE J1772-201710

SAE Electric Vehicle and Plug in Hybrid Electric Vehicle Conductive Charge Coupler

IEC 14443

(Encompassing all sections and parts to date)

Identification cards – Contactless integrated circuit cards – Proximity cards

ISO/IEC 15118

(Encompassing all sections and parts to date)

Vehicle to grid communication interface

IEC 61439

(Encompassing all sections and parts to date)

Assemblies for power distribution in public networks

IEC 62474: 2012

Material declaration for products of and for

electro technical industry

ESB Specification 01601

Typical Health and Safety Documentation

DIN 43 620

NH Fuses for 500 and 600 V AC and 440V DC

89/336/EEC

Directive 2004/108/EC

Electromagnetic Compatibility Directive

93/465/EEC

The affixing and use of the CE conformity marking

EU ROHS 2 (2011/65/EU)

Restriction of the use of certain hazardous substances in electrical and electronic equipment

S.I. 299 of 2007

Safety, Health and Welfare at Work (General Application) Regulations 2007

HomePlug Green PHY version 1.1.1

Combined Charging System Type 2, CCS2 Protocol

IEC 81346-2

Industrial systems, installations and equipment and industrial products -- Structuring principles and reference designations

IEC 60364-7-722

Requirements for special installations or locations - Supplies for electric vehicles

2014/32/EU

The Measuring Instruments Directive

2006/1907/EC

Regulation, Evaluation, Authorisation and Restriction of Chemicals

IEC 61000

Electromagnetic compatibility

CISPR16-1-2

Specification for radio disturbance and immunity measuring apparatus and methods

ISO / IEC 18092

Information technology -- Telecommunications and information exchange between systems -- Near Field Communication -- Interface and Protocol

WEEE(2002/96/EC)

the European Parliament and of the Council of 27 January 2003 on waste electrical and electronic equipment

1.03.02 General

(a) Charge point manufacturers will be required to comply with all applicable legislation, regulations and guidelines regarding exposure to Electromagnetic Fields (EMF), including:

· International commission on non-ionizing radiation protection guidelines on exposures (1998) and any subsequent revisions or updates as applied through the EU council recommendation of 12 July 1999 on the limitation of exposure of the general public to electromagnetic fields (0 Hz to 300 GHz), 1999/519/EC.

· The control of electromagnetic fields at work regulations 2016.

· Those relevant sections of engineering recommendation G92 – Precautionary measures for low-Voltage Distribution Networks.

(b) The equipment shall carry the CE Mark in accordance with Direction 93/465/EEC.

(c) All products supplied shall be compliant with the provisions of all relevant Directives of the European Communities relating to work equipment, i.e. in regard to safety of personnel who operate and maintain the equipment.

1.04 Service Conditions

1.04.01 Outdoor Environmental Conditions

Products supplied must be designed for outdoor use and shall be installed outdoors in Ireland in locations less than 1,000 meters above sea level. All products supplied must be weather resistant against the following conditions

(a) The following air temperatures apply:

Max ambient temperature

40°C

Max daily average ambient temperature

30°C

Annual average ambient temperature

10°C

Min ambient temperature

-25°C

(b) The equipment will be exposed to:

Salt laden atmosphere

wind-blown salt deposits

Rainfall average

1000mm per annum

Average Rainfall Frequency

Every 1-2 days

Pollution

Heavily polluted atmosphere

Solar Radiation

420 – 870 W/m2

Humidity

up to 95%

wind (gust) velocity

Maximum 50m/s`

The humid salty atmosphere in Ireland is particularly severe on non-galvanised ferrous parts and on aluminium and its alloys. The product must be designed and manufactured to operate in local Irish conditions.

1.04.02 Network Parameters

The equipment shall be suitable for installation on Networks with the following design parameters.

Parameter

Value

Rated Voltage

0.438 kV

No. of Phases

3

Frequency

50Hz

Neutral Point Earthed

Directly

3 phase Short circuit (rms) t

37kA (Industrial)

9kA (Domestic)

Duration of Short Circuit

1s

Power Frequency 1 min (rms)

3kV

1.05 Environmental Design and Hazardous Substances

1.05.01 Hazardous Substances

All products supplied should exclude where possible or otherwise minimise the use of hazardous substances, including those defined in EU Directives ROHS 2 (2011/65/EU) and WEEE(2002/96/EC). ESB must be informed immediately if hazardous substances are included within a product proposed to be supplied to ESB.

1.05.02 Safety Data Sheets

The successful tenderer(s) shall provide Safety Data Sheets for hazardous substances used in any product supplied.. Substances shall be classified in accordance with Safety, Health and Welfare at Work (General Application) Regulations 2007 (S.I. 299 of 2007) This also refers to packing waste that can have associated biological issues such as transmission of disease or introduction of unwanted flora and fauna.

1.06 Delivery

1.06.01 Approval of Test Results

At the conclusion of type tests, results shall be submitted to the ESB for approval and products shall not be dispatched until such approval has been given in writing.

1.06.02 Packing

The equipment shall be suitably packed in strong non-returnable cases or crates, as required, for protection against transport risks, damage by water and open air storage, with one Charging Station per case. The packing method must be robust, resistant to impact damage from handling equipment and suitable for the applied weight load. Each case shall be placed on a single pallet. Each Charging Station shall be packed so that it can be stored outdoors. Each Charging Station shall have eye bolts attached to the top to enable it to be lifted where lifting equipment is required as defined by health and safety regulations.

All sides and top of each case shall be marked clearly using weatherproof labelling with:

a) ESB order number,

b) Successful Tenderer(s)/Manufacturer’s name

c) Successful Tenderer(s)/Manufacturer’s serial number(s)

d) Successful Tenderer(s)/Manufacturer’s order number

e) ESB’s seven digit code number and Description (to be detailed after award of Contract),

f) Gross weight in kg,

g) Delivery Address (to be detailed after award of Contract)

h) Shall be accompanied by a detailed packing note.

1.06.03 Delivery

Delivery must be within 12 weeks of receipt of Purchase Order from ESB.

When delivering to ESB / third party depots/stations, delivery personnel must wear appropriate protective footwear, helmet and high visibility waistcoat and follow industry standard manual handling procedures.

Delivery location of equipment will be confirmed to the Successful Tenderer(s) with each order. Location can be anywhere on the island of Ireland.

Delivery costs to be included in the price Schedule.

1.06.04 Delivery Documentation

The Successful Tenderer(s) is required to furnish delivery documents that contain the following information when making deliveries to ESB’s supply stores.

a) Successful Tenderer(s) or Manufacturer name

b) The ESB order number

c) The quantity delivered and ESB Code (Will be provided by ESB) including description

d) A clearly defined Delivery Docket Number

e) A complete packaging configuration for the material delivered i.e. on which details the major and minor packing that makes up the total received.

f) Component labels as detailed in section 2 under Charging Station Composition and Internals

1.07 Installation & Training

a) ESB have in place a separate contract for first level response and maintenance. The successful tenderer must fully cooperate with any third party nominated by ESB including the availability and supply of spare parts, special tools and technical assistance (both during and after the warranty period), etc.

b) The Successful Tenderer(s) shall provide training to ESB nominated will technical specialist/engineers as the first level maintenance responders.

c) Successful tenderer(s) must provide training as required both at the ESB premises at a location on the island of Ireland and at the successful tenderer’s premises. To be submitted as part of the price schedule, Appendix C

1.08 Maintenance

Maintenance of the proposed equipment is envisaged as carried out by ESB or agents representing ESB..

1.08.01 Special Tools

The Successful Tenderer(s) must provide any special tools/equipment and software/firmware required for the installation and/or maintenance of the products supplied, the cost of supply of tools is deemed to be included in the tendered rates. The successful tender must provide sufficient quantity of the special tools/equipment and software/firmware to support ESB installation and maintenance programme. The Successful Tenderer(s) shall provide updates of special tools/equipment and software/firmware as required as any updates in the products or special tools/equipment and software/firmware arise.

1.08.02 Spare Parts

a) Successful Tenderer(s) shall guarantee the continuing availability of the complete range of spare parts for the equipment offered for 15 years.

b) Successful Tenderer(s) shall list those spare parts which he recommends should be held by ESB. The Tender price and lead time for such spares shall be quoted in the associated Price Schedule contained in the commercial part of the Enquiry. ESB may order all or any of the recommended spare parts, at his discretion.

1.08.03 Power Units

a) Power units must be designed to be easily accessible and changed out where required. The modules must be capable of being handled by a single technician.

b) Details of how a power module is changed out in the event of a failure.

c) Alerts from the monitoring of the health and status/errors of the power modules or systems associated with such to be available to the ESBs CPMS

1.09 Commissioning

The Tenderer shall provide the option of providing expert levelly trained personnel to attend and carry out full commissioning of a Charging Station once installed. This is a critical requirement. Please provide a daily rate (8-hour day) to include travel and expenses for such requirements in your pricing proposal.

1.10 Warranty

a) The Successful Tenderer(s) shall fully guarantee the product including all components and accessories against all defects arising from faults in design, manufacture and workmanship for a period of 36 months from date of installation. The warranty period shall be 10 years from date of installation in respect to defects attributable to inadequate corrosion protection.

b) In the event of a warranty fault which cannot be addressed by ESB’s maintenance with training on the product and support from the Successful Tenderer, the attendance of specialist personnel (or local designated agent) to resolve the fault with the equipment’s operation on site will be required within a maximum time of 5 working days from the request from the ESB (or ESB’s representative).

c) All defects notified within the above warranty periods shall be rectified entirely at the manufacturer’s expense.

d) Should any design fault become apparent to ESB or to the Successful Tenderer(s)after the expiry of the above periods, the Manufacturer shall deliver all components necessary to correct the fault, together with all necessary instructions and specialist assistance, free of charge.

e) Software Upgrades

· Corrective software upgrades – 1 week

· Enhancements – 3 months from publication of standard/agreement of specification, with optional extension as agreed with ESB.

All servicing and maintenance of the Charging Stations shall be done on site. If it is necessary to remove the Charging Stations for servicing and/or maintenance this shall be done at the Successful Tenderer(s)’s expense, and a replacement unit shall be installed in the interim to ensure continuity of service to ESB’s customers. The cost of all warranty provisions is deemed to be included within the tendered rates.

Part 2 Product

2.01 Electro-Mechanical Configuration of Charging Stations

a) The DC charging functionality shall conform to CHAdeMO Version 1.1 or higher in all respects unless explicitly detailed otherwise in this Specification.

b) The charger station shall conform with the CCS (Combo-2) IEC 62196-3 for combined AC and DC standard requirements for charging stations and public charging station in all respects unless explicitly detailed otherwise in this specification.

c