16_Desktop & Website Requirements

8/6/2019 16_Desktop & Website Requirements

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The principal Games documents are provided by Sport For Life to print ready stage.

So that materials can be provided speedily and to save costs to both parties it is essential that the Host

Organisation is aware of the necessary Desktop and Website requirements outlined below.

It is a contractual obligation that all publications and uses of the Games logo and symbols are approved by

Sport For Life prior to final production.

Sport For Life Headquarters uses an Apple Macintosh Publishing suite.

All printed publications will be designed using QuarkXpress 8 or saved back to version 6 on request.

It is important that before appointing a desktop publisher you ensure that they are fully Apple Macintosh

compliant and are using the following software.

QuarkXpress version 6 or later

Adobe Photoshop Adobe Illustrator

Adobe Acrobat

Designs will be provided as PDF files via email for review.

Final applications will be forwarded directly to the printing Agency contact on disc, electronically or by

download from the Corporate Games FTP site.

Refer to the Corporate Image and Translation Manuals for full details on Publishing & the Website.

Please provide the name of the Games staff person responsible for publishing and the contact name of the

Agency(s) printing Games materials.

Note: See Corporate Image Manual for full details on printing & website details.

Desktop & Website Publishing Requirements

Summary


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PUBLICATIONS

Essential Items

It is essential that the following items and information be provided by the Host Committee as soon as

possible so that Office Stationery, the Brochure, Web and Entry Forms can be executed prior to the Launch.

1 Host City Logo

2 Logos for Supporting Government Agencies

3 Photograph(s) of Patron(s) - preferably portrait and sporty

4 Photographs of the City/Region

Principal identifier for strip montage

A range of outstanding features associated with the region

5 List of all Venue locations with name & full address including Post/Zip code

6 Starting time for Parade, Opening, Party & Closing

7 Sport venue information - Surfaces (grass/artificial), Number of lanes, Golf cards etc

8 Sponsor logos & contact details.

9 Supplier logos and contact information

10 Prices for Games Entry Fee, Supplements eg. Karting, Golf & Tenpin Bowling, Party tickets

11 Methods of payment. Which Credit/Debit Cards will be accepted?

12 Bank details.

13 Is VAT required and at what percentage?

14 A good quality map with venues.

15 A short description about the City/Region.

16 Games Office Address, Tel & Fax numbers

Submissions

Please note that any additional changes or updating of a document has a time consuming rippleeffect between the Games Desk Top Department and the SFL IT Website Department.

Logos and photographs must be in colour and of high resolution. The minimum resolution for

printed publications is 300dpi.

Colours

Colours from the Official Palette are used for specific Games logos but are introduced as secondary design

colours to enhance the uniformity of branding for all members of the Worldwide Corporate Games Community.

Language

Where a second language is being inserted into a document, a draft showing the full text of the

second language must be submitted to SFL for final approval. The name of a Games may not be translated

nor abreviated.

Contractual Obligations

All branding must follow the Official Corporate Image requirements.

The Games Gift, T Shirt, Medals and Awards, Uniforms and major signage must be approved well in

advance of the Games. If the branding standard is not met the item may be withdrawn.

The License Holder has a contractual obligation to ensure the Corporate Image is not only

maintained internally but is monitored with outside users.


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PrincipalIdentifier

Games Patron

Photograph

BROCHURE

Photographs


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Language

Please note with the Brochure, Registration Guide and Souvenir Program the order oflanguage for a World or Regional Games is English first followed by the host languageor a second selected language. When a second language appears in close proximity tothe Official Language it is important that it appears in a contrasting & consistant colourthroughout the document.

For National or Local Games the host language is only required.

The Official Program text columns are presented first in English capital letters then withthe host language in italics + a different colour.

World Corporate Games

Moscow - 2010

SUPERCENTRE CELEBRATIONSuperCentre Celebracin

(%"+'(.%*(SuperCentre Clbration

GAMES CELEBRATIONCelebracin de los Juegos

(%"&*"(1*Clbrations des Jeux

GREAT GAMES PARTYGames Gran Fiesta

/(%"(Grande fte des Jeux

BASKETBALLBaloncesto

)"*Basketball

BASKETBALL 3sBaloncesto 3

*(*Basketball 3

BILLIARDSBilliards

+))"!#2(Billiards

CHESSChess

-$*1Chess

GOLFGolf

Golf

POOL - 8 BALLPool - 8 Ball

#2('+#Pool - 8 Ball

RUNNINGCarrera

Course Pied

SOCCER 6's

%,+*

Programme(&($$ July3#2Th Fr Sa Su

15 16 17 18to allsent your company,ess or organisation

your teamtremendous!

&*2$&+*)

*2)$)&3"&$'%3 #&(%.3)&3"&$%+2"+3#+3

to a todossente a su empresanizacinu equipo - pequeode

C

opyrightSportForLifeLtd.

Programmesubjecttochange

Sujetoamodificaciones

th


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A selection of stunning high resolution photographs provided for the ZagrebWorld Corporate Games.

Zagreb is the cultural, political, economicand scientific heart of Croatia.It is a city full of variety and charm, whereMediterranean lifestyle combines withCentral European heritage, and rich historymeets modern development.The relaxed atmosphere and great hospitalitymake Zagreb an outstanding experience.

A map and brief description of the Host City

Host City/Region Examples

Map & Description


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Host City & Sponsor logos

Official Suppliers/Agents Logos & Information

G Competitors include builders, bankers, artists,

sales people, scientists & public servants

G Bring your companys banners & getready for competition & celebrations

Get Fit For Business!

EGIST IONAthletes must Register in person at the SuperCentre before competingto receive an Athletes ID, Games Souvenir & Competition Details.

Registration Hours Thursday 1900 - 2100 Friday 1900 - 2200

SUPERCENTRE Echo Arena Monarchs Quay Liverpool L3 4FPThere you will find not only Registration, but Sport schedules, results& refreshments. Make it your meeting point!

OFFICIAL ACCOMMODATION

T 44 (0) 1480 455850

OFFICIAL AIRLINE

Please indicate the priorityorder for placement on materialboth printed and website


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Registration Hours are .

UNDER AGE Entrants under 18 years must provide parental or guardian consent below.

I hereby give my consent for .......................... ............................. ......................... to compete.Name of Entrant

............................. ..................... ............................ ...................... Parent GuardianPrint Name Signature

FEES Fees may be paid by entrant or be partly or fully subsidised by the Organisation.

Entries received after Final Deadline may be accepted at Games discretion.subject to availability & payment of the Games Fee plus a Late Fee of 25.

Games Entry Fee 42 plusGolfsupplementincluding Green Fees40 +VATper person

PAYMENT Fees (exclusive of bank charges) aremade payable to Corporate Games by

Bank Transfer/DraftCopy must be attached

Corporate Team Account

Cheque Credit Card

WAIVER &

CERTIFICATION

RETURN TO

BANK DETAILS HSBC Bank

Sort Code 40 36 15

Account No. 02096447

VAT Reg. No. 627174927

Debit Card MasterCard VisaNumber

Name........................................................................ Expiry Date

Signature............................... .......................... ........ Issue No.

I/we for my/our heirs, executors, & assigns do hereby remise, release, & forever discharge the Games, its agen ts, its licensor, affiliates, officers, firms, associates, officials, volunteers & all &sundry other persons, bodies corporate, participants, & all participating in or connected with the Games of actions, causes of actions, claims or demands, which I/we have ever had, now have,or may hereafter have against the Games for or by reason of officiating, volunteering, entering or competing in this competition or in any of the activities associated with it. I/we hereby grant tothe Games & its affiliates the right to use my/our name & picture, to preserve the entry & results data obtained & s tored in a computerised data system, & to use such data to further theinterest of the Games. In the event of injury, accident, &/or illness during the competition I/we will accept the medical treatment that may be deemed necessary by the Games medical service.

The Games is not responsible for misdirected, lost or delayed mail or printing error. Sched ules & Venues may be changed. Should the Games orany Sport or Associated Event be cancelled as a result of circumstances beyond the control of the Organisers no refunds will be made. The Gamesreserves the right to make any changes in conditions of entry & to decline any application at its discretion. English is the Official Language.

I/we agree to abide by

all Corporate Gamesrules & regulations

Print Name..........................................................................................

Signature........................................................... Date....... /...... /.......

The OfficeThe Street

The City

The Country

T 44(0)1234 567 890

W corporate-games.com

E [email protected]

Great Games Party - Super Theme

12 before 25 January - 15 after

UK Corporate GamesSM

Athletes x 82 + VAT =

Number Net @17.5% Total

or Euro equivalent

Official Charity

Max 4(on this form)

ENTRY FORMS

Permanent Games Office details

Pricing, Bank & Credit Card Details - In Red


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REGISTRATION GUIDE

The Registration Guide provides the required ID Card for each individual associated with the Games as well as Games

details and a map to the SuperCentre. It should be of a very light weight card capable of being fed through a computer

printer and holding a perforation. Should a second language be required the text must be in a different colour.

UKCorporate Games

TM

L iv e r p o ol 2 0 1 0

SuperCentreCelebrationRegistrationGuide

DO NOTDETACH

Seeweb forvenue details

G

Liverpool2010

UKCorporateGames

TM

This ID Sectionis usedforthe G

ames Grand Prize Drawfollow

ing

the Parade. You mustbethere

towin. Dont missyour chance

!

Thisdocumentmustbe

broughttotheSuperCentre

5ReplacementFee

Pleaseattach atrimmedphoto

ofyourself

onthereverseinthespacep

rovided.

DearGamesAthlete

WelcometotheUKCorporate

Games

Liverpool13-16May2010

Athletes &Officials must Regis

ter in person atthe SuperCent

re.

Chooseyourtimeto Registerf

romthefollowing hours

Thursday 1900 -2100h

Friday 1900 -2200h

SUPERCENTRE ECHO

ARENA

ACCLiverpool, Monarchs Qua

y,Liverpool L34FP

Multi-storey car parkwith 160

0 spaces.

The SuperCentre houses Regis

tration, Sport Schedules/Draws

,Results &

Entertainment,alongwith Exhib

itions, Displays&Refreshmen

ts.

COLLECTTHEFOLLOWING

...

Your Games ID card

Your Souvenir Programmew

hich contains Sport Competitio

n Details.

Read itfor information onven

ue check-in,practice, regulatio

ns,formats,

appeals &points systems.

Games Gift

IMPORTANT

Your ID mustbe shown prior

to competition& on request.

Please have itavailablewhen

collecting a Medal or attending

a Celebration.

YOURFIRSTSTARTTIME

SOUVENIR PROGRAMME

The programme should be an outstanding souvenir of the Games for all participants and sponsors. It should be produced

on high quality stock. The cover design is provided by SFL. Note that the essential basic text for Athletes Eyes Only,

Competition Details, the Games Points and Sport Symbols are provided by SFL.

It is highly recommended that when 2 languages appear on the same page the print colour of one language should be in

contrast to the second language.

Official Publications

A photographic montage which provides the theme of a multi sport project involving mass participation by both

sexes, a business link and location identifier must be the central theme when supplying visuals for magazines or

news papers ect. Such a montage can be provided by SFL. The Brochure stripped montage can also be used

for publications.

Games Office

T 44 (0)1733 380888E [email protected] corporate-games.com

DO NOTDETACH

IMPORTANTAttach YourPhotoPhoto atSuperCentre 4

CopyrightSportForLife Limited

ATHLETEDo

ntF

orget

Brin

gTh

is!

5to

Replac

e

Joininthe GrandParade&GamesCelebrationSaturday 1830hAssemble atthe Games flags forthe Grand Parade 1900hto the Echo Arena, ACCLiverpool, Monarchs Quay.Enjoythe EntertainmentOfficial Welcome ASDATennisBall HitOutwith greatprizes from ourSponsorsSPECIAL DRAWPRIZE- You MustBe There To Win!

GreatGamesPartySaturday 2100hBTConventionCentreACCLiverpool, Monarchs Quay

TheTheme- TheGood,TheBad, TheUglyLive itup with the DJ, Bands &loads ofFun!Ticketsavailable online &atthe SuperCentre

ClosingAwardsCelebrationSunday 1800hBTConvention Centre

All Athletes, Guests & Officials are invited. ComplimentaryDrinkThe Corporate Awards including Sport& Division ChampionshipsMedalistAward & the SportForLife Grand Award will be presented.100 Club Members will be honoured.

ThankstotheGamesSupporters

BTConventionCentre


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WEBSITE

Venues

Master sequence to be followed - See venue details page

Name of Event (SuperCentre, Celebrations or Sport.)

ImagesPhoto(s) and Logo

Name of Venue

Venue AddressStreet etcPostcode

TelephoneWebsite

Description of VenueVery short story about the specific facilities and if other Games Sports are also at the site.

CateringA sentence describing food availability.

Parking

Availability free, pay etc

DirectionsBasic details for Road, Rail, Bus and the nearest Metro if appropriate.

MapsAny useful maps showing principal landmark and location of nearby Games sports/events.

Submission Format

1 To be emailed directly to the Sport For Life Web Master.

2 All text and images to be provided in a WORD file.

3 Images/Photos are to be a minimum of 400 pixels wide.

ExampleThe following example (SuperCentre) shows the type of detail and sequence required for aweb venue site.

Please direct any website questions to [email protected]


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Exam

ple


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WEBSITE

Hotel Accommodation & Availability

Name of Official Agent

Logo of Official Agent

Contact Details

Telephone NumberEmailWebFax

Sort List by Hotel Name

StarsAvailable RoomsPrice (Share)Price (Individual)

NOTES

Ascending Order ? (Alphabetical Order)

Name of Hotel Max. No of Beds SymbolNumber of Stars to give a rating system

Description Very brief details about the property.Price per person sharing a twin or double room.Price for single room.

Sold Out.

See Example


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Exam

ple


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INTERNET

Links

The link of each Official Sponsor/Supplier should be provided where appropriate.

Emails

Any email document being sent from the Games Office should be typed with theOfficial Email Footer (Template) as provided within the SFL System or from Outlook.

The Footer Template is required to be used by all Games worldwide. The Games office telephone,fax and email addresses are preconfigured by the SFL IT Department.

Please note the Name of the Games may not be translated nor abreviated inany correspondence text.

Example Official Email Footer

The Footer should appear below staff personal details, with name in BOLD andposition within the Games.

It is a contractual requirement that any electronic correspondence from a Games officemust have the assigned Footer provided by World Headquarters.

Dear John,

Thanks for your message. I will be very pleased to pass on your information.

Kind regards

Andy Reilly

Design

Corporate Games

World Headquarters

T 44 (0) 1733 380 888E [email protected]

ri i ri r i r i i i ri l r i i ri r r Li L

This email and any attachments are intended solely for the addressee. Unauthorised copying, storing or distribution is strictly prohibited. Copyright Sport For Life Ltd.

THE ULTIMATE MIX OF SPORT, BUSINESS & TOURISM

World Headquarters The Old Mill Mill Lane Castor Peterborough PE5 7BT UKT 44 (0) 1733 380 888 F 44 (0) 1733 380 890 E [email protected] W corporate-games.com

Member of the WorldwideCorporate GamesCommunity

ri i ri r i ri i i r



ri r r Li Lri i ri r i ri i i r

ri r r Li L

ri r r Li Lri i ri r i r i i i r

ri r r Li L

This email and any attachments are intended solely for the addressee. Unauthorised copying, storing or distribution is str

TE MIX OFTIMATHE UL


, BUSINESS & TOURISMTTE MIX OF SPOR


, BUSINESS & TOURISM

ictly prohibited. Copyright Sport For Life Ltd.This email and any attachments are intended solely for the addressee. Unauthorised copying, storing or distribution is str

ictly prohibited. Copyright Sport For Life Ltd.


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Questions that require Answers for the completion of Entry Forms, Registration Guide,Souvenir Programme & Competition Details

For all SportsVenue Name Full Address Post Code Telephone & WebsiteAttractive comments about the venue Eg Site of 2010 World Championship

For some Sports

Special Equipment & Start Times

Sample Sports

Sport Required

BDM Number of courts

Type of surface

BKT Number of courts

Type of floor

Is venue disable friendly for wheelchair events

BK3 Number of courts

Indoor/Outdoor

Type of playing surface

BVL Number of courts

CYC Time Trail & Road Race descriptions & course layout

Start times for the Time Trail & Road Race

Type of road side assistance, if any given in both Time Trial

& Road Race

DRG & BLB Number of LanesWill practice sessions be possible day before event? If so,

what will be the cost

FSB Number of Courts

GLF Number of Courses

Copies of scorecards, brochures & stroke savers for displaying

yardage & par hole. Illustration & description of course layout

for each course.

Rental equipment & practice green availability

HKY & HK7 Number of PitchesType of surface

INL Course descriptions for 10K & 21K

Course Layout

KTG Number of karts on the grid

Length of track(s)

Type of karts & size of engines

Type of surface

Flag Signals

Timing system

Ancillary facilities

MTB Course description, distance & layout with Start & Finish

Start times for each distance & event


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NTB Number of courts

Type of surface

NPB Number of Lanes

Type of lane surface

Type of scoring system

PTQ Number of pistes

RUN Description of courses 5/10K

Start & Finish

Track Description - Relay

Number of lanes

Type of surface

Start times for each distance & event

SAL Any special rules

Water & Wind conditions

SOC, SO5,

SO6 & SO7 Number of pitches

Size of pitchSize of goals

Type of Surface

Shoes required

SQU Number of courts

How many glassback courts

Spectator area if any

SWM Description of pool - length

Indoor/Outdoor

Number of lanes

Warm up pool

SWL Course length & description

Water temperature

Type of start

TBT Number of tables

Type of floor surface

TEN Number of courts

Type/br& of playing surface

Indoor/Outdoor

TPB Number of lanes availableType of lane surface synthetic, wood or combined

Type of scoring system

Refreshment area

TRI Course description & layout

Average air & water temperature

Average wind speed

Bacteriological condition of water

Current

Wetsuits- compulsory/recommended

Type of start

VOL Number of courts

Type of surface

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Software

QuarkXPress

Photoshop

Illustrator

Desktop Publishing Checklist

Does Your Agency/ Printer have the following K K

Publishing Contact Details

Company/Agency Name..........................................................................................................................

Contact Name.........................................................................................................................................

Email.............................................................................Tel.....................................................................

Please forward publishers details to Sport For Life Headquarters.

Hardware Type

Apple Macintosh

PC

Version

Yes No


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CorporateGamesSM

C it y A ny wh er e 3 00 0

CorporateGamesSM


Samples of Official Games Logos Copyright Sport For Life Ltd. Only to be used with written permission.

The corporate logo (symbol and signature) must not be redrawn, reproportioned or modified in any manner.

Official Logos may be sent directly from SFL to the Official Partner on receipt of the appropriate address details.

OfficialRent-a-Car

OfficialSponsor

CorporateGamesSM


OfficialSupplier

CorporateGamesSM


OfficialLeisurewear

CorporateGamesSM


OfficialHotel

CorporateGamesSM


OfficialTravel Agent

CorporateGamesSM


OfficialCar

CorporateGamesSM


OfficialAirline

CorporateGamesSM


CorporateGamesSM


OfficialSponsor

OfficialTaxi


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Documents

16_Desktop & Website Requirements