155_BPD_01_EN_XX54

7/18/2019 155_BPD_01_EN_XX54

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EHP7 for SAP ERP6.0

February 2014

English

Create Accounts andAccount Groups (155.01)

SAP AGDie!ar"Ho##"Allee 166$1$0 %all&orf Ger!any

'aser Daa Pro(e&ure

7/18/2019 155_BPD_01_EN_XX54


SAP Best Practices )reae A((ouns an& A((oun Grou#s *1++.01,- 'DP

Copyright

2014 SAP AG or an SAP affiliae (o!#any. All righs reser/e&.

o #ar of his #ubli(aion !ay be re#ro&u(e& or rans!ie& in any for! or for any #ur#ose ihou hee#ress #er!ission of SAP AG. 3he infor!aion (onaine& herein !ay be (hange& ihou #rior noi(e.

So!e sofare #ro&u(s !aree& by SAP AG an& is &isribuors (onain #ro#rieary sofare (o!#onensof oher sofare /en&ors.

aional #ro&u( s#e(ifi(aions !ay /ary.

3hese !aerials are #ro/i&e& by SAP AG an& is affiliae& (o!#anies *5SAP Grou#5, for infor!aional#ur#oses only ihou re#resenaion or arrany of any in& an& SAP Grou# shall no be liable for errorsor o!issions ih res#e( o he !aerials. 3he only arranies for SAP Grou# #ro&u(s an& ser/i(es arehose ha are se forh in he e#ress arrany sae!ens a((o!#anying su(h #ro&u(s an& ser/i(es ifany. ohing herein shoul& be (onsrue& as (onsiuing an a&&iional arrany.

SAP an& oher SAP #ro&u(s an& ser/i(es !enione& herein as ell as heir res#e(i/e logos are

ra&e!ars or regisere& ra&e!ars of SAP AG in Ger!any an& oher (ounries. Please seeh#-.sa#.(o!(or#orae"enlegal(o#yrighin&e.e#8ra&e!ar for a&&iional ra&e!ar infor!aionan& noi(es.

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Icons

Icon Meaning

)auion

Ea!#le

oe

Re(o!!en&aion

Syna

Eernal Pro(ess

:usiness Pro(ess Alernai/eDe(ision )hoi(e

Typographic Conventions

Type Style escription

Example text Example text %or&s or (hara(ers ha a##ear on he s(reen. 3hese in(lu&e fiel&

na!es s(reen iles #ushbuons as ell as !enu na!es #ahs an&o#ions.

)ross"referen(es o oher &o(u!enaion.

Ea!#le eEa!#le e E!#hasi;e& or&s or #hrases in bo&y e iles of gra#hi(s an& ables.

E<A'P=E 3E<3 a!es of ele!ens in he syse!. 3hese in(lu&e re#or na!es#rogra! na!es ransa(ion (o&es able na!es an& in&i/i&ual eyor&s of a #rogra!!ing language hen surroun&e& by bo&y e forea!#le SE=E)3 an& >)=?DE.

Example textExample text S(reen ou#u. 3his in(lu&es file an& &ire(ory na!es an& heir #ahs!essages sour(e (o&e na!es of /ariables an& #ara!eers as ell asna!es of insallaion u#gra&e an& &aabase ools.

EXAMPLE TEXTEXAMPLE TEXT @eys on he eyboar& for ea!#le fun(ion eys *su(h as F2F2, or he

ENTERENTER ey.

Example textExample text Ea( user enry. 3hese are or&s or (hara(ers ha you ener in hesyse! ea(ly as hey a##ear in he &o(u!enaion.

<Example text> <Example text> ariable user enry. Poine& bra(es in&i(ae ha you re#la(e heseor&s an& (hara(ers ih a##ro#riae enries.

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Contents

1 Pur#ose..................................................................................................................................+

2 PrereCuisies..........................................................................................................................+2.1 Roles...............................................................................................................................+

B Pro(ess Se#s........................................................................................................................+

B.1 )reaing G= A((oun.......................................................................................................+

B.2 )reaing )os Ele!en an& )os Ele!en Grou#............................................................6

B.B ?#&aing A##ro#riae Finan(ial Sae!en ersions......................................................7

B.4 ?#&aing Rele/an G= A((oun Ses...............................................................................7

4 A##en&i................................................................................................................................9

4.1 Re/ersal of Pro(ess Se#s..............................................................................................9

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Create Accounts and Account Groups

1 !urpose

>n his &o(u!en you (reae an& !ainain a general le&ger a((oun.

" !rere#uisites

".1 $oles

%se

3he folloing roles !us ha/e been insalle& o allo he rele/an a(i/iies o be (arrie& ou inhe SAP e%ea/er :usiness )lien *%:),. >n a&&iion hey !us be assigne& o he user or

users ho ill #erfor! he #ro(ess se#s &es(ribe& in his &o(u!en. ou &o no nee& heseroles if you are no using he %:) inerfa(e bu he san&ar& SAP G?>.

!rere#uisites

3he business roles ha/e been assigne& o he user ho is esing his s(o#e ie!.

&usiness role Technical na'e !rocess step

E!#loyee*Professional ?ser,

SAP:PRE'P=EES Assign!en of his role is ne(essary forbasi( fun(ionaliy.

Finan(e 'anager SAP:PRF>A))' 'ainain G= a((ouni

!rocess Steps

.1 Creating G Account

Afer you run his a(i/iy-

*ption A- >f he a((oun is a balan(e shee ie! go o se# B.B.

*ption &- >f he a((oun is no a balan(e shee ie! !ae he folloing (hoi(e-

*ption &1- >f he P= a((oun reCuires a (os ele!en go o se# B.2.

*ption &"- >f he P= a((oun &oes no reCuire a (os ele!en go o se# B.B.

%se

>n his a(i/iy you (reae a G= a((oun.

!rocedure

1. A((ess he ransa(ion (hoosing one of he folloing na/igaion o#ions-

*ption 1+ SA! Graphical %ser Inter,ace (SA! G%I)

SA! -CC 'enu Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing

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Centrally

Transaction code FS00FS00

*ption "+ SA! et/eaver &usiness Client (SA! /&C) via &usiness $ole

&usiness role Finan(e 'anager

*SAP:PRF>A))',

&usiness role 'enu General Ledger→ Master Records→ G/L Accounts→

Maintain G/L Account

2. n he Edit GL Account CentrallyEdit GL Account Centrally s(reen ener new GL account numer! company codenew GL account numer! company code.

B. )hoose Create wit" templateCreate wit" template o (reae a ne G= a((oun ih referen(e o an eising G=a((oun. >n his (ase !os of he fiel&s are (o#ie& fro! he referen(e G= a((oun.

4. )hoose CreateCreate o (reae a ne a((oun fro! s(ra(h.

+. )hoose he #ype/ description#ype/ description ab.

6. Ener he Account group Account group an& sele( if he a((oun is a P= a((oun or :alan(e Shee

A((oun. Ener he a((oun shor e an& long e.

7. n he Control dataControl data an& Create/an$/interest Create/an$/interest abs ener /alues in he a##ro#riae reCuire&fiel&s on hose abs *!os i!#oranly (urren(y sor ey fiel& saus grou#,.

9. n he %ew word/translation ab ener he languages an& es *shor an& long es, for allreCuire& languages.

3he es of he a((ouns are (reae& in he !ainenan(e language *see ab#ype/&escription'( 3herefore you (an see in ab %ey )ord/translation a leas oneenry in he !ainenan(e language. Here you (an a&& he ranslaions of oherreCuire& languages.

$. )hoose *ave*ave.

> is generally a&/isable o (reae ne G= a((ouns ih referen(e o eising G=a((ouns hi(h are in he sa!e nu!ber range an& are si!ilar.

$esult

3he G= A((oun is (reae& in he (har of a((ouns an& (o!#any (o&e. 3o /ie ha he G= A((oun is (reae& in he (har of a((ouns an& (o!#any (o&e run he ransa(ion FS00FS00 or he

!enu #ah Accounting Accounting Financial AccountingFinancial Accounting General LedgerGeneral Ledger Master RecordsMaster Records G/LG/L

Accounts Accounts Individual ProcessingIndividual Processing Centrally(Centrally(

." Creating Cost -le'ent and Cost -le'ent Group

$e,erenced !rocess

%se

3his a(i/iy ill (reae (os ele!en an& (os ele!en grou#.

!rere#uisite

:efore he (reaion of a #ri!ary (os ele!en he (orres#on&ing a((oun is o be (reae& as P=

a((oun in he (har of a((ouns.

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!rocedure

3o ee(ue his a(i/iy run he +,,(-, . Create Cost Element and Cost Element Group scope+,,(-, . Create Cost Element and Cost Element Group scopeitemitem using he !aser &aa in his &o(u!en.

. %pdating Appropriate inancial State'ent ersion2s%se

>n his a(i/iy you u#&ae he a##ro#riae finan(ial sae!en /ersions.

!rocedure



SA! -CC 'enu Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally




*SAP:PRF>A))',



2. n he Edit GL Account Centrally *creenEdit GL Account Centrally *creen (hoose Edit Financial *tatement ersionEdit Financial *tatement ersion.

B. >n he Financial *tatement ersionFinancial *tatement ersion &ialog bo ener he a##ro#riae Financial *tatementFinancial *tatementersionersion an& hen (hoose Enter(Enter(

4. #en he a##ro#riae finan(ial sae!en /ersion no&es. Pla(e he (ursor on he no&e herehe a((oun is o be a&&e&.

+. )hoose Assign Accounts Assign Accounts. Ener he new account numer new account numer sele( he && oran& CC in&i(aorsan& (hoose Enter Enter .

ou !ay be ase& &e#en&ing on he syse!s seings o (reae a (uso!i;ingor&er.

6. )hoose *ave*ave.

$esult

3he finan(ial sae!en /ersion is u#&ae& ih he ne a((oun. 3o /ie ne (os ele!engrou# run he ransa(ion FS00FS00 or (hoose Accounting Accounting Financial AccountingFinancial Accounting GeneralGeneral

LedgerLedger Master RecordsMaster Records G/L AccountsG/L Accounts Individual Processing Individual Processing Centrally(Centrally(

.3 %pdating $elevant G Account Sets

%se

>n his a(i/iy you u#&ae he rele/an G= a((oun ses *or a((oun grou#s,.

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!rocedure



SA! -CC 'enu Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally




*SAP:PRF>A))',



2. n he Edit GL Account CentrallyEdit GL Account Centrally s(reen (hoose Edit *et Edit *et .

B. n he *et *et &ialog bo ener he a##ro#riae *et *et an& (hoose Enter(Enter(

4. Ener he new account numer new account numer an& (hoose Enter Enter .

+. )hoose *ave*ave.

$esult

3he finan(ial sae!en /ersion is u#&ae& ih he nely (reae& a((oun. 3o /ie he u#&ae&finan(ial sae!en /ersion run he ransa(ion FS00FS00 or use he !enu #ah Accounting Accounting

Financial AccountingFinancial Accounting General LedgerGeneral Ledger Master RecordsMaster Records G/L AccountsG/L Accounts IndividualIndividualProcessingProcessing Centrally(Centrally(

3 Appendi4

3.1 $eversal o, !rocess Steps

>n #ro&u(i/e !o&e i is no #ossible o &elee a((ouns in es (liens a((ouns (an be &elee&ih he re#or sa#f01$ *>'G (onfiguraion,.

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155_BPD_01_EN_XX54