15-sams emails from exchange NURFC keyword

8/7/2019 15-sams emails from exchange NURFC keyword

1/76

1

Samantha Cothern

From: Mandy AglerSent: Wednesday, December 12, 2007 11:01 AMTo: OCFCSubject: Barbara Nicholson's comments from mtg

Hi everyone,

Here we can all relive a nice moment from the November 29th meeting when Barbara Nicholson of the KingArts Complex was addressing the Commission after receiving a vote of approval for their resolution. (Thesimilar NURFC comment will be coming soon once I find it on the tape)

Ms. Nicholson asked to comment further. "I really would like to say thank you to all of you, but particularly the staff. I feltat times that I was the thorn in their sides, but as many times as I called, as this was the first time we'd gone through thisprocess, they were absolutely wonderful, and never did I get a feel that we were annoying them. Starting from theExecutive Director all the way down, I think we had great guidance and you need to hear how terrific the staff is in workingwith us. I feel compelled to say that because I was calling some days three times a day."

Mandy

Mandy AglerOperations CoordinatorOhio Cultural Facilities Commission20 E. Broad Street, Suite 200Columbus, OH 43215-3416

Telephone: 614-752-2770Fax: 614-752-2775e-mail: [email protected]: www.culture.ohio.gov

The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated bythe Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publiclyowned professional sports venues. You are invited to visitwww.culture.ohio.gov or call (614) 752-2770 for more information on the Commissionor to learn how we can assist your cultural facility project.


2/76

2

Samantha Cothern

From: Mandy AglerSent: Wednesday, November 21, 2007 5:03 PMTo: OCFCSubject: Yellow sheets for notebook

So that everyone is in the know, these are all the known issues in the notebooks which will receive yellow slip sheets onmeeting day:

AGENDA- FINALTAB 3- Karamu House Insertion to Exhibit C of PASRTAB 9 The Works Page 1 of ResolutionTAB 10- Wood County added financial statement (to be called Exhibit A1 of PASR)TAB 11- NURFC new version of resolutionTAB 16 Records Exhibits A and B to the resolution

Mandy

Mandy AglerOperations Coordinator

Ohio Cultural Facilities Commission20 E. Broad Street, Suite 200Columbus, OH 43215-3416




3/76

3

Samantha Cothern

From: Jessica FaganSent: Monday, October 15, 2007 8:08 AMTo: Brian Hoffmeister ([email protected]); Lori Payne ([email protected]);

Derek Bridges ([email protected]); OCFCSubject: September2007.html

Below please find the September 2007 Monthly Report to the Commission; please let me know if you have any

questions.

MONTHLY REPORT TO THE COMMISSIONSeptember 2007

Prepared by: Kathleen M. Fox, FASLA, Executive Director,and the Commission Staff

COMMISSION NEWS

The Commission reimbursed three local project sponsors totaling more than $378,000 on paid invoices during themonth of September. The total amount reimbursed includes:

PROJECT NEWS

Officials from the National Underground Railroad FreedomCenter (NURFC) and Commission staffare moving forwardwith a plan that will make the museum a likely candidate for theCommissions November 2007 meeting agenda. TheCommissions bond counsel is scheduled to draft a proposedextension of the lease agreement with NURFC as well as anaddendum to the Cooperative Use Agreement. The revised lease

would be coterminous with a new Cooperative Use Agreement,and would provide security for the states investment through anextended real property interest in the facility. NURFCs bankwould have to agree to subordinate their interest in the facility tothe proposed lease extension (The Commission holds first lienposition with our existing lease). The proposed arrangement issuggested as a remedy to the $7.75 million gap in the museumscapital funding model. Project Manager Tony Capaci is creating asummary of the revised business plan submitted by NURFC

officials, which will be distributed to Commission members for review prior to the November meeting. The museum plansto seek Commission approval of the $2 million in state capital funds appropriated in the December 2006 capital bill.

$142,464 Akron Art Museum$201,490 McKinley Museum Improvements $34,397 Toledo Museum of Art

National Underground Railroad Freedom Center(Hamilton County)


4/76

4

Commission staff members are working to resolve insurance issues with the Chester Academy project. TheCommission approved a $25,000 appropriation in August 2006, and legal agreements were entered into with the localsponsor in February 2007. The local project sponsor does not have adequate general liability and property insurance, andappropriate insurance coverage is required as part of the Commissions Cooperative Use Agreement and theConstruction Administration and Funding Agreement. Commission staff is working with the Meigs County Commissionersin an attempt to resolve the issue; the county has general liability and property insurance on the building, to which theymay be able to add the Commission, the state of Ohio, and other necessary parties as additional insureds. Commissionstaff expects to hold further discussions with county officials this month.

Commission Executive Director Kathy Fox and Project Manager Samantha Cothern attended a kick-off meetingwith representatives of Nationwide Childrens Hospital on September 4. The meeting outlined the hospitals $740-million expansion plans as they relate to the facilitys $1-million appropriation to build an amphitheater in an adjacent park.Hospital representatives also discussed the cooperative relationship formed with the City of Columbuss Recreation andParks Department, which owns the adjacent Livingston Parka candidate for the amphitheaters location. The overallexpansion plan will add one million square feet to the hospital complex by 2012, making it one of the largest pediatricfacilities in the nation. Hospital officials have not indicated a timeline by which they anticipate submitting project materialsfor Commission review.

Commission staff met with Senator Tim Schaffer and representatives of the Ohio Glass Museum to discusspossible scenarios for moving the project forward. The museum has a $250,000 appropriation that it plans to use formuseum exhibits and display cases. Sustainability concerns revealed in previous project reviews by Commission staffhave kept state funding for the project on hold. A solution proposed by Senator Schaffer would involve a guarantee by the

Fairfield County Visitors and Convention Bureau to repay state bond funds invested in the project, should the museumdefault on its legal obligations to the Commission. Museum representatives will explore the proposal with the visitorsbureau, and pending the outcome, will resume submitting the necessary materials for review and placement on anupcoming Commission meeting agenda.

Current sponsors of the Fort Piqua Hotel renovation project, representatives ofPiquas Flesh Public Library, and Commission staff are discussing the use ofstate capital funds for the Flesh Public Librarys planned space within thebuilding. The library plans to relocate to three stories of the renovated hotel, whichreceived a $200,000 state capital appropriation. The hotel, listed on the NationalRegister of Historic Places, will also house restaurants, retail, and a banquet hall whenrenovations are complete. The project is utilizing Federal historic tax credits in itsfunding model, which may pose challenges in also investing state bond funds in the

project. The sponsor has also applied for state historic tax credits. A remedy nowbeing explored is for the public library to utilize the appropriation to fund the creation ofa combined art gallery and history museum within the library. More specifics on theproposed plan for the use of state funds and the provision of culture are forthcomingfrom library officials.

The Columbus College of Art and Design recently announced the public phaseof a $12 million capital campaign. The college has already raised $7 million, andhas indicated it will direct $8.8 million to capital improvements at its downtowncampus. A major initiative is expected to center on the Broad Street facilitya formercommercial building now owned by the schoolto create new classroom, studio, and

gallery space. The college received a $250,000 appropriation in the December 2006 capital bill, which is expected to beused for roof and faade repairs at the Broad Street building. College officials have not indicated when they expect tobeing submitting materials for Commission staff review.

Two Commission funded projects are winding down, while another is just beginning. The Midland Theatresproject to conduct exterior drainage improvements is nearing completion after experiencing several delays. Theprojects $175,000 appropriation was approved by the Commission in May 2005. Local sponsors report the project willcome in under budget, leaving approximately $9,000 to be used on a future project. The McKinley Monuments granitestair restoration project is also complete. The Commission approved $800,000 in state capital funds in March 2007.Project Manager Samantha Cothern attended the Monuments 100th anniversary dinner on September 21, and spoke atthe event on behalf of the Commission. Also in attendance at the event were Senator J. Kirk Schuring and Canton MayorJanet Weir Creighton. Meanwhile, officials at Riverbend Pavilion held a groundbreaking ceremony for the new4,100-seat amphitheater to be built using $3.25 million in state capital funds. The project received Commission approvalon August 16, 2007, and local sponsors broke ground on August 30.

Fort Piqua Hotel(Miami County)


5/76

5

The Southern Hills Arts Council was awarded a $30,000 grant by the Governors Office of Appalachia to supportrenovations of the Markay Theatre. The theater was a focal point of the city of Jackson when it was built in the 1930s,and continues to be a critical element in efforts to revitalize the downtown. The Markay has a $200,000 state capitalappropriation, which is expected to be used for various interior improvements, including the box office, restrooms, andstorage areas. Local sponsors report a recent anonymous gift of $50,000 in addition to the $30,000 state grant, andindicate they are planning to submit materials in the coming months for assessment by Commission staff.

The Great Lakes Science Center received approval to build its proposed walkway connecting to the SteamshipWilliam G. Mather Museum. The Cleveland City Planning Commission approved a design for the 400-foot climate-controlled walkway, which would enable the science center to open the Great Lakes freighter year-round, rather than thesix months the steamship is currently open. The cost of the project is estimated at $3.3 million, and science center officialshave stated that they expect the walkway will be open one year from now. The Steamship Mather Museum has stateappropriations totaling $700,000 that could be used to fund a portion of this project, but officials have not indicated whenthey expect to begin submitting materials for review by Commission staff.

Approximately 10 cultural facility projects are currently in assessment for potential placement on theCommissions November meeting agenda, along with two projects of the Ohio Historical Society. Those projectsthat successfully submit the necessary materials for assessment by the posted deadlines and, after thorough review, canbe recommended by Commission staff, will be placed on the Commissions upcoming meeting agenda.

ITEMS OF INTEREST

Substitute House Bill 9 of the 126th

General Assembly, Ohios new public records law, took effect on September29, 2007. Although the definition of public records remains unchanged, the law imposes on public offices newobligations with regard to responding to public records requests, and requires public offices to adopt a public recordspolicy for responding to such requests. In compliance with the new law, the Commission Executive Director has approveda public records policy, and has adopted the general schedules for records retention as established by the Department ofAdministrative Services. The agencys new public records policy will be presented to the Commission for formal adoptionat the November 2007 meeting.

Preliminary discussions on requests for the 2008 capital bill are heating up. Commission staff members have fieldedan increasing number of inquiries in recent weeks from local project sponsors and public officials regarding potentialprojects and eligibility requirements. In addition to a number of phone inquiries, Commission staff held two meetings inSeptember with potential project sponsors; a meeting with a third potential sponsor is scheduled for early October.

STAFF NEWS

LeeAnne Woods has been promoted from Project Analyst to Project Manager as part of the Commissions effort toincrease the agencys project services group, a result of the agencys increased operating funds included in the FY 2008-2009 operating budget bill. LeeAnne was selected from among a pool of qualified candidates to fill the Project Managerrole. A staff member since March 2007, LeeAnne has quickly grasped the policies and procedures of the project servicesarena. LeeAnne holds an M.B.A. from Florida International University as well as law degree from Case Western Reserve.As a result of the promotion, the Commission will now look to hire two project analysts in order to fully staff three projectmanagement teams.

In other staffing news, the Office of Budget and Management (OBM) has not yet approved the Commissionsrequest to increase the agencys personnel ceiling by four, which was submitted more than two months ago. Theadditional staffing is within the Commission-approved operating budget contained in Am. Sub. H.B. 119, signed into lawby the Governor in June. The Commission Executive Director and Assistant Director continue to work with OBM torespond to requests for information about the staffing plan. Selection processes for the new personnel have beencompleted, and so in the interim, Commission management has hired three of the four on contract or through temporarystaffing firms in order to meet the demands of the project workload.

NEW PROJECT PROFILE


6/76

6

Vinton County Historical Society

Alices House

The Vinton County Historical Society Alices House project received a$50,000 appropriation in the December 2006 capital bill. Alices House is thename of the historic property that houses the Vinton County Historical andGenealogical Society. State funds will be used for a variety of renovations,including new windows and storm doors; new HVAC, security, and fire alarmsystems; exterior painting; and an entrance ramp compliant with the Americanswith Disabilities Act.

The King Arts Complex, located in Columbus, is the recipient of $150,000in state capital funds, appropriated in the December 2006 capital bill. Themulti-arts facility serves the community with visual and performing artsprograms, arts education initiatives, and permanent exhibitions. State funds willbe directed toward sidewalk improvements, lighting and electrical work, and anew sump pump and other drainage remediation. The King Arts Complexs state

funds come from a shared appropriation with the Lincoln Theatre under the appropriation line-item name King-Lincoln Artsand Entertainment District.

FUTURE COMMISSION MEETINGS

Thursday, November 29, 2007 10:00 AM at the Commission office2008 meeting schedule TBA

cc: Brian Hoffmeister, Legislative Services CommissionLori Payne, Office of the Attorney GeneralDerek Bridges, Office of Budget and Management


7/76

7

Samantha Cothern

From: Tony CapaciSent: Thursday, August 30, 2007 8:58 AMTo: Samantha Cothern; LeeAnne Woods; Marti Bartos; Dave Wartel; Temp3Subject: Project Strategy Session Agenda 2007-6-12 [dpw]

Hey All, Kindly review assignments to make sure I have them correct

Project Strategy Session Agenda

8/22/2007

A. ASSESSMENT OVERVIEW November 2007

Likely for Agenda Possible Unlikely

Holmes County Historical(SC;MB)

COSI Columbus (TC:LW) Canal Winchester HistoricalSociety ((SC:MB)

Horvitz Center(SC:LW) Cincinnati Museum Center(TC:BC)

Colony Theater (TC:BC)

Huntington Park (SC:MB) Davis-Shai House (TC:LW) Ft. Piqua Hotel (TC:BC)

Ice Arena (SC:LW)

Karamu House (SC:MB)

Kings Art Complex (SC:LW) Massilon Museum (SC:MB) Lima Historic Athletic Field

(SC:MB) Nurfc (TC:BC) Lincoln Theatre (part of King

Lincoln appropriaton) (SC MB) Statewide Site Exhibits (Seip

Earthworks/Adena $txfr)(SC:MB)

OHSPossible transfer of Ft.Jefferson

Lorain County Historical Society(SC;MB)

Western reserve Historical Society(SC:MB)

Preble County Historical Society (TC:BC)

The Works (TC:LW) Trumble City Historical Society

(SC:MB) Tecumseh (TC;BC)

Trumpet in The Land (SC:MB) Wood County (SC:LW) Westcott House Historic Site

(TC:BC) Worthington Arts Council SC Lw


8/76

8

B. STRATEGIC ISSUES

1) For Standard Approvals:

Project Name Appropriation Project Scope

a) Ft. Piqua Hotel $200,000 Renovate building/Library buildout Full-fundin

2) For MOU:

Project Name Appropriation Project Scope

3) For Delegation:

Project Name Appropriation Project Scope a) First Lunar Flight Module $25,000 Adjacent parking facility Definition o

and operat

b) Chester Academy $25,000 Kitchenette and bathroom Non compc) Crawford Antique Museum $9000 Sidewalk Repair Lease term

4) Recovery Plans / Updates:

Project Name Key Issuesa) COSI-Toledob) Johnny Appleseed Heritage Centerc) Akron Civic Theatre


9/76

9

Samantha Cothern

From: AdminSent: Wednesday, August 15, 2007 9:40 AMTo: Kathy Fox; Dave WartelCc: Jessica Fagan; Jia Cheng; LeeAnne Woods; Marti Bartos; Myra La Cava; Samantha Cothern

Tony CapaciSubject: Staff Absences Week of Aug. 20, 2007

S:\ADMINISTRATIVE MATTERS\Office Administration\Planning for Staff Absences - wk of 8-20-07.doc

Text from the file linked above is copied below.

Planning for: Staff AbsencesWeek of Aug. 20, 2007

Staff Task Categoryor GeneralDescription

Task - Details

Fagan, Jessica(CM) Annual Report

Further develop cover letters; get mail housequotes; KF/RP letters to designer; anything I cando to speed process of getting final financial tablesand mailing lists routed/completed

Fagan, Jessica(CM)

Website Nail down final fixes and discuss completion w/Grip; verify that all projects/descriptions/photos arepulling correctly and identify projects to fix

Fagan, Jessica(CM)

Monthly Report Begin working on Monthly Report for August

Fagan, Jessica(CM)

Misc Update Communications Plan

Woods,

LeeAnne (PA)

Legal Agreements Continue with revising standard doc. Recitals for

delegation projects, to KF and then AGOs officefor approval

Finish drafts for four projects and get off toAGO/LPSs

Drafting improvements for tax certification letter(possibly)

Continue work on Sports CUA & CAF (possibly)

Woods,LeeAnne (PA)

Controlling Board Requests for 3 projects

Woods,LeeAnne (PA)

Special Projects Finish data clean up to run new query of project bycounty prepare information for PM team reviewon 8/29

Zion prepare memo summarizing history of legaldocument progression

Woods,LeeAnne (PA)

NovemberAssessments

Start financial assessments for 6-10 projects

Bartos, Marti(PA)

Summaryspreadsheet

CAPA- Riffe CAPA--Riffe Theatres

Bartos, Marti(PA)

Enter CBinformation

Cuyahoga County Solders and Sailors Monument; County Line Historical Society; Sauder Village


10/76

10


Task - Details

Bartos, Marti(PA)

Draft resolutionrequirements letter

CAP 803 Digitization of Collections CAP 784 Center Rehabilitation CAP 770 Serpent Mound; CAP 734 Hayes Presidential Center CAP 977 Indian Mill

Akron Art Museum BalletMet Pro Football Hall of Fame Van Wert Historical Society Myers Historic Inn

Bartos, Marti(PA)

Work in punch list for November meetingAssessment Cycle -various projects

Bartos, Marti(PA)

Send CUA/ CAF toLPS

Akron Art Museum BalletMet Pro Football Hall of Fame Van Wert Historical Society Myers Historic Inn

Bartos, Marti(PA)

Updates Financials for non compliant projects PASR - Crawford Antique Museum

Capaci, Tony(PM)

Review submittalsand compilepunchlists for:

NURFC; Bradford; Chester; The Works, Ft. Piqua(?); Vinton County; Miami Township; Davis Shai

Capaci, Tony(PM)

Review file andsubmittals andpossible punchlistsfor

Cosi-Columbus; RiverSouth; Kings Arts Complex;Woods County

Capaci, Tony(PM)

Continue to makecalls/e-mails to idle

projectsCapaci, Tony(PM)

Review financialupdates

Capaci, Tony(PM)

Update projectnotes

La Cava, Myra(FO)

Payroll, TimeSheet & LeaveForms

Accumulate time and leave forms verify. PrintView Leave Balances and verify with time sheetcarried forward balances.

Enter time, print payroll report, compare report totime entered. Solve related time entry problems.

Take payroll Cert form to DAS

La Cava, Myra(FO)

Invoices Enter invoices & route. Pay approved invoices Pick up warrants, copy, send, update invoice

status system Prepare reports for staff for held & pending review

invoices Follow up with UPS regarding invoice sent in error File invoices that have been paid since beginning

of fiscal year


11/76

11


Task - Details

La Cava, Myra(FO)

Vouchers &Purchase Orders

Follow up on problems related to OAKS vouchers,purchase orders, etc.

Process purchase orders numerous projects &administrative (Redshift, Calfee (need contract),Peck (need contract)

La Cava, Myra(FO) Other

Follow up on 5A1 with State Accounting peranalyst Meet with Jia re: Pitney Bowes research Update Kathys non-reimbursable expenses Print Fund 030 report Update informational spreadsheets If time permits, begin writing new financial

procedures

Cason, Bernard(Temp)

Assist red & green teams with financialassessment spreadsheets

Compile LRP schedules for DW Wrap up AR financials table for JF Continuation of project financial benchmarking

project for SC & TC


12/76

12

Samantha Cothern

From: Jessica FaganSent: Monday, July 09, 2007 9:15 AMTo: OCFC; [email protected]; Lori Payne ([email protected]);

Anthony Perry ([email protected])Subject: June2007.html

Two sports projects assigned to theCommission revealed preliminary designs to

the public during the month of June:

Toledo Ice Arena (Lucas County)

Huntington Park (Franklin County)

Below please find the Monthly Report to the Commission for June 2007.

MONTHLY REPORT TO THE COMMISSIONJune 2007Prepared by: Kathleen M. Fox, FASLA, Executive Director,

and the Commission Staff

COMMISSION NEWS

Governor Strickland signed the states operating budget bill forthe 2008-2009 biennium into law on June 30, 2007. A House-Senate conference committee kept provisions included in the Senateversion of the bill that restore the Commissions project managementfunding to the appropriation level of fiscal years 2004-2005. TheCommissions first priority will be to hire additional project

management staff to oversee the more than 250 projects that havebeen assigned to the Commission.

Commission Member Harry Lehman has been appointed to theboard of the School Employees Retirement System by OhioTreasurer Richard Cordray. Mr. Lehman will fill an unexpired term asthe treasurers investment designee, effective immediately. His termwill run through December 2, 2008.

The Commission reimbursed five local project sponsors totalingmore than $5.7 million on paid invoices during the month of June.The total amount reimbursed includes:

$675,920 Akron Art Museum$2,000,000 Great American

Ball Park$155,335 Ohio Historical

Society variousprojects

$2,753,237 Schuster Center forthe Performing Arts

$158,891 Western ReserveHistorical Society


13/76

13

PROJECT NEWS

Officials from the Western Reserve Historical Society, which operates Hale Farm and Village, have indicatedplans to move forward with their project to renovate two wings of the Jonathan Hale House, the primary building atthe historical village. The project received a $250,000 appropriation in Am. Sub. H.B. 16 of the 126th General Assembly,and received Commission approval in May 2006; however, construction plans were put on hold when bids came backhigher than anticipated. The project sponsor received revised bids that meet the project budget, and anticipatesconstruction will begin as soon as the county issues a building permit, which is expected to be this summer.

Commission staff requested a variety of submittals and reporting requirements of the Johnny AppleseedHeritage Center, Inc. (JAHCI) in correspondence dated June 20, 2007. The letter reiterates the need for JAHCI toadequately and fully address prior questions posed by Commission staff regarding its financial recovery plan. In addition,the letter outlines additional reporting requirements, including a progress report summarizing the results of a fundraisingcampaign, and operating revenue and expense reports, by September 15, 2007. Additional documentation is beingrequired as soon as July 1, 2007.

At the request of the Commission, the Board of Directors of the Muskingum Watershed Conservancy District (MWCD),from whom JAHCI leases the facility, is considering a resolution that approves the reduced level of cultural programmingnow being offered by JAHCI and waiving the requirement for an outdoor drama specifically related to Johnny Appleseed.In addition, the resolution would authorize MWCD to work with the Commission to explore contingency options, whichcould include contracting with a new operator, should JAHCI be declared in default by the Commission. The resolution isexpected to be adopted by September 2007.

Commission staff will review the information received from JAHCI and will report to Commission members on progressand recommended actions as appropriate.

Executive-level comings and goings were reported at several Commission project sites over the last severalweeks. The Dayton Art Institute has announced its hiring of David Brigham as Director and CEO. Brigham will take thehelm on August 20, 2007, and is most recently executive director of the Allentown Art Museum in Pennsylvania (read fullarticle). Leadership at two historic theaters is changing hands: Stambaugh Auditorium director Steven Small resigned,effective May 25, 2007, and executive director Costin Manu of the Sandusky State Theatre (SSTI) announced hisresignation (read full article). Manu reportedly will continue to serve as a consultant to Sandusky State Theatre, andleaves the theater with a new operating plan in place and a 2007-2008 season on the schedule. Finally, two high-levelexecutives are leaving the National Underground Railroad Freedom Center: president Spencer Crew and executive vicepresident of advancement Love Collins III are leaving the Cincinnati institution for new jobs (read full article). BothStambaugh Auditorium and the Freedom Center received new appropriations in the December 2006 Capital Bill.

Franklin County officials publicly unveiled plans for the new Columbus Clippers baseball stadium, HuntingtonPark, to be built in the Arena District near downtown Columbus. Designers are planning a ballpark to seat 10,000 fans,with the closest seats located just 48 feet from the bases. Driven in part by the small 8-acre footprint the stadium willoccupy, 360 Architecture, in association with Moody Nolan, has designed an intimate but state-of-the-art stadium that willinclude suites, club seating, and a rooftop patio available for parties. County officials intend to keep Clippers gamesaffordable, retaining $3 - $6 general admission ticket prices, $3 event parking, and the popular Dime-A-Dog nights (readfull article). Huntington Park received a $7 million appropriation in the December 2006 Capital Bill. County officials havesubmitted materials to Commission staff, which are currently in assessment for potential placement on the August 2007meeting agenda. The Commission has engaged sports facility consultants Brailsford & Dunlavey for services includinganalysis of economic and fiscal impact, market and financial feasibility studies, and construction plans, specifications,contracts and schedules.

Arena plans were also unveiled in Toledo, as Lucas County officials revealed preliminary designs for a newdowntown sports arena to the public on June 13, 2007, and announced plans to seek community input in several publicforums. The future arena, which has a $5.5 million state appropriation, is expected to seat up to 10,000 people. Countyofficials are emphasizing the importance of community input to create a final design, hoping to build broad-based supportfor arena events, which will include minor league hockey, concerts, and more (read full article). This project is also movingforward through the Commission assessment process, including analysis by sports facility consultants Brailsford &Dunlavey.

Commission staff met with representatives of the National Underground Railroad Freedom Center regarding theinstitutions most recent capital appropriation of $2 million in Am. Sub. H.B. 699 of the 126

thGeneral Assembly.

Funding models submitted by Freedom Center representatives in February 2007 indicate that the institution has not madeprogress toward completing its capital campaign. Prior approvals from the Commission for the expenditure of state funds


14/76

14

Massillon Museum(Stark County)

French Art Colony(Gallia County)

were based upon the understanding that the Freedom Center would set aside funds from its endowment/investmentaccount that would stand in the place of its capital fundraising shortfall, and that within a short period of time the FreedomCenter would complete its capital fundraising campaign, producing project funding to equal the total project costs.

Two years later, the Commission staff assessment indicates that the project is not fully funded. Total project costs to buildthe Freedom Center were nearly $117.7 million, and the organizations total received and confirmed funding sources areapproximately $110 million, including state appropriations, resulting in an apparent funding gap of $7.75 million. Althoughthe Freedom Center completed a successful $8-million fundraising campaign in 2006 to reduce operating debt,Commission staff remains concerned that no further fundraising progress has been made with regard to the capitalproject. Commission staff have suggested an expedient solution to achieve full funding for the project, in which theFreedom Center may identify a guarantor for the $7.75 million funding gap. Such an action would permit Commission staffto recommend the Freedom Center for placement on an upcoming Commission meeting agenda for approval of the recent$2 million appropriation. Freedom Center officials will meet with Commission staff again in July to discuss the status.

Several Commission-funded projects are the recipients of appropriations in the states 2008-2009 operatingbudget bill. Operating funds were granted to a number of Commission partners, including: $100,000 per year of thebiennium for the Cincinnati Arts & Technology Center, the Contemporary Arts Center, the Great Lakes Historical Societyand the Steamship William G. Mather Museum. The Tecumseh! outdoor drama received $60,000 per year, and $350,000per year went to both the Cincinnati Museum Center and the Western Reserve Historical Society. The list also includesToledos Marina District Riverfront Park project, which has a $4.9 million state appropriation through the Commission.The project earned a $1.5 million state grant, putting the City of Toledo closer to assembling the required funds to beginconstruction on the park, in cooperation with developer Dillin Corp. Plans for the park call for several community gatheringspaces that can be used for outdoor performances, public art, festivals, and other cultural activities. Missing from the list is

the National Underground Railroad Freedom Center; in the original version of the budget, $250,000 per year was setaside for the museum, but was removed in the House version of the bill. All of the above operating funds are assignedthrough other state agencies. The Commissions statute prohibits the Commission from providing operating funding.

NEW PROJECT PROFILE

The Massillon Museum is a local art and history museum that holds majorcollections of photography; costumes and textiles; china, glass and pottery;domestic appliances; and circus memorabilia. Housed in a 1930s building that wasoriginally a dry goods store, the museum was renovated in the early 1990s andopened as the Massillon Museum in 1996. An appropriation of $275,000 in Am. Sub.H.B. 699 of the 126th General Assembly will assist the Massillon Museum with

necessary upgrades to its storage area, HVAC system, lighting and security.

The French Art Colony received a $100,000 appropriation in the December 2006Capital Bill. Housed in an 1855 Greek Revival building listed on the NationalRegister of Historic Places, the French Art Colony is located in Gallipolis' HistoricDistrict along the Ohio River. This community arts center offers exhibitions andworkshops, hosts meetings and special events, and sponsors a variety of artsclasses for all ages. Local sponsors plan to use the $100,000 appropriation fornecessary renovations to parking areas, walkways, and ADA-compliant entrances, aswell as improvements to the building's front porch and patio.


Thursday, August 16, 2007 10:00 A.M. at the Commission OfficeThursday, November 29, 2007 (starting time and location TBA)

cc: Brian Hoffmeister, Legislative Services CommissionLori Payne, Office of the Attorney GeneralAnthony Perry, Office of Budget and Management


15/76

18

Samantha Cothern

From: Dave WartelSent: Thursday, May 10, 2007 5:21 PMTo: Jessica Fagan; Samantha CothernSubject: FW: ProFootball pre-meeting ltr

This may trigger an inquiry re.- Paul Brown Museum. Sam, can you please make sure Jessica is up to speed on thelatest and greatest?

Thanks,Dave

From: Dave WartelSent: Thursday, May 10, 2007 4:29 PM

To: Jessica Fagan

Subject: RE: ProFootball pre-meeting ltr

I made on minor edit. Its ready to go.

From: Jessica FaganSent: Thursday, May 10, 2007 12:24 PM

To: Dave WartelSubject: ProFootball pre-meeting ltr

For your review Kathy agreed this would be the only pre-meeting letter required. Any word on the NURFC letter andAkron civic?

S:\LEGISLATIVE AFFAIRS & PUBLIC POLICY\Legislator Information\Legislator Correspondence\Schuring, Sen\SenSchuring good news-ProFootball premtg.doc


16/76

19

Samantha Cothern

From: [email protected]: Tuesday, May 08, 2007 11:07 AMTo: Samantha Cothern; Tony Capaci; LeeAnne Woods; Kathy FoxCc: [email protected]; [email protected]: Fw: Attached image data.Attachments: 70219.pdf

Dear Kathy,Samantha,Tony & Lee

Attached is "draft" of the to be issued audited fianancials that you requested

The draft financials are to be reviewed with the audit committee on May 15th with management and BKD are independentaccountants

Please call if you have any questionsGeorge Turk513-333-7563

----- Forwarded by George Turk/NURFC on 05/08/2007 10:58 AM [email protected]

05/08/2007 10:57 AM

To [email protected]

cc

Subject Attached image data.

This is image data from the scanner.


17/76

20

Samantha Cothern

From: [email protected]: Wednesday, May 02, 2007 5:23 PMTo: Samantha Cothern; Tony Capaci; LeeAnne Woods; Kathy FoxCc: [email protected]; [email protected]: Follow Up Information RequestedAttachments: OCFC-memo_April_2007[1].doc; Full Funding Analysis- April 05 presentation.xls; Full

Funding Analysis- February 2007 presentation.xls; OCFC Source and Use-April 2005-updateto Dec 06.xls; OCfC Source and Use-April 2005.xls; OCFC-5 year proforma-A.xls; OCFC-Narration_to_Proforma[1].doc

Importance: High

DearSamantha,Tony,LeeAnn&Kathy,

Asafollowuptoourconversationlastweek,pleasenotethefollowingcommentsanddocumentsattachedbelow:

(1)TheFreedomCenteractuallyreducedthe"togo"fullfundingamountfrom$7.8millionin2004to$7.7millionin2006insteadofthe$6.6millionin2004to$7.8miliionin2006comparisondiscussedoverthephoneseememorandumon"fullfunding"and"sourceanduse"statementsattached.

(2)Wehaveincludedindepthnarrationtosupportamountsusedinthe5yearproforma

(3)AdraftoftheauditedfinancialswillbesentviaemailonMonday,May7th.

ThefirstdocumentwithattachmentsisinregardstoSourceandUseandFullFundingandareasfollows:

(Seeattachedfile:OCFCmemo_April_2007[1].doc)(Seeattachedfile:FullFundingAnalysisApril05presentation.xls)(Seeattachedfile:FullFundingAnalysis February2007presentation.xls)(Seeattachedfile:OCFCSourceandUseApril2005updatetoDec06.xls)(Seeattachedfile:OCfCSourceandUseApril2005.xls)

Theseconddocumentspertainstonarrationon5yearproformaasfollows:

(Seeattachedfile:OCFC5yearproformaA.xls)(Seeattachedfile:OCFCNarration_to_Proforma[1].doc)

If

you

have

any

questions

on

the

information

provided,

please

do

not

hesitate

to

call

us.

We

lookforwardtotheMay24thOhioCulturalFacilitiesCommissionmeeting. PleaseconfirmthemeetingtimeandlocationinAkron,Ohio.

Thankyou.

SandieMills

SandraM.Mills,CPA


18/76

21

DirectorofFinance,Accounting&HumanResourcesNationalUndergroundRailroadFreedomCenter50EastFreedomWayCincinnati,OH 45202

(513)3337537 Direct(513)3337500 Main(513)3337720 Fax


19/76

22

Samantha Cothern

From: LeeAnne WoodsSent: Tuesday, May 01, 2007 4:25 PMTo: Dave Wartel; Samantha CothernCc: Tony CapaciSubject: NURFC Letter

Tony and I worked on a draft of a letter to send to Sandy Mills. I put a hard copy in your mailbox. Please take a look andgive us your feedback.

S:\PROJECT MANAGEMENT\1.Cultural Projects\National Undergrond Rairoad Freedom Center\Correspondence\Letter to S. Mills.doc

Thanks,LeeAnne

LeeAnne WoodsProject AnalystOhio Cultural Facilities Commission20 E. Broad Street, Suite 200Columbus, OH 43215-3416




20/76

23

Samantha Cothern

From: LeeAnne WoodsSent: Thursday, April 26, 2007 12:50 PMTo: Dave Wartel; Tony Capaci; Samantha CothernSubject: RE: NURFC

It is my understanding that although the numbers on the draft financials look encouraging, we would still need thenarrative portion and maybe the audited financials to feel comfortable putting them on the agenda. I believe form ourphone conversation they were about a week out from being able to put the narrative together.

_____________________________________________From: Dave Wartel

Sent: Thursday, April 26, 2007 12:42 PM

To: Tony Capaci; Samantha Cothern; LeeAnne WoodsSubject: RE: NURFC

If the financials look encouraging enough that they should be on the May agenda, we need to meet today. 4:00 okay?

-----Original Appointment-----

From: Tony CapaciSent: Thursday, April 26, 2007 12:05 PMTo: Dave Wartel; Samantha Cothern; LeeAnne WoodsSubject: NURFCWhen: Tuesday, May 01, 2007 10:00 AM-10:30 AM (GMT-05:00) Eastern Time (US & Canada).Where: Tony' office

Updated financials look encouraging


21/76

24

Samantha Cothern

From: Dave WartelSent: Thursday, April 26, 2007 12:42 PMTo: Tony Capaci; Samantha Cothern; LeeAnne WoodsSubject: RE: NURFC

If the financials look encouraging enough that they should be on the May agenda, we need to meet today. 4:00 okay?

-----Original Appointment-----From: Tony CapaciSent: Thursday, April 26, 2007 12:05 PMTo: Dave Wartel; Samantha Cothern; LeeAnne Woods

Subject: NURFCWhen: Tuesday, May 01, 2007 10:00 AM-10:30 AM (GMT-05:00) Eastern Time (US & Canada).Where: Tony' office

Updated financials look encouraging


22/76

25

Samantha Cothern

From: [email protected]: Tuesday, April 24, 2007 6:24 PMTo: Samantha Cothern; Tony Capaci; LeeAnne WoodsCc: [email protected]; [email protected]: Draft 2006 Financial Statements & CovenantsAttachments: 69562.pdf

Samantha,Tony&LeeAnn,

Asafollowuptoourconferencecallthisafternoon,Ihaveattachedthedraft2006financialstatementsandcovenantcalculations. Weachieveda$2.7millionnetoperatingsurpluscomparedto$1millionbudgetandbankrequirement. Thecombinedoperatingresultsforcurrentfundshowsasurpluspredepreciationof$5.3million(shadednumber)foryearendedDecember31,2006.

Ourauditorsareintheirsecondweekoffieldwork. Thedraftauditedfinancialswithfootnotesshouldbepreparedsoon. Wewillsendyouradditionalrequestedinformationwith

narrativesonfullfundingchangeandproformaearlynextweek.

Pleasecallifyouhaveanyquestionsontheattachedfinancialstatementsandcovenants.Thankyou.

Sandie

SandraM.Mills,CPADirectorofFinance,Accounting&HumanResourcesNationalUndergroundRailroadFreedomCenter50EastFreedomWayCincinnati,OH 45202

(513)3337537 Direct(513)3337500 Main(513)3337720 Fax

ForwardedbySandieMills/NURFCon04/24/200706:08PM

[email protected]

To04/24/200701:58 [email protected] cc

SubjectAttachedimagedata.


23/76

26

Thisisimagedatafromthescanner.(Seeattachedfile:69562.pdf)


24/76

27

Samantha Cothern

From: Samantha CothernSent: Friday, April 20, 2007 4:59 PMTo: [email protected]; Tony CapaciCc: LeeAnne WoodsSubject: RE: Schedule a conference call

Willdo. Wewillcallyou.Thanks.

SamanthaCothernProjectManagerOhioCulturalFacilitiesCommission20E.BroadStreet,Suite200Columbus,OH 432153416

Telephone:6147288931Fax:6147522775email: [email protected]:www.culture.ohio.gov

TheOhioCulturalFacilitiesCommission,formerlytheOhioArts&SportsFacilitiesCommission,overseescapitalimprovementfundsappropriatedbytheOhioGeneralAssemblyandGovernorforcommunityculturalfacilityprojectsincludingnonprofit theaters,museums,historicalsitesandpubliclyownedprofessionalsportsvenues.Youareinvitedtovisitwww.culture.ohio.govorcall(614)7522770formoreinformationontheCommissionortolearnhowwecanassistyourculturalfacilityproject.

OriginalMessageFrom:[email protected][mailto:[email protected]]

Sent:

Friday,

April

20,

2007

5:00

PM

To:SamanthaCothernCc:[email protected];[email protected]:RE:Scheduleaconferencecall

Samantha,

Pleasescheduletheconferencecallfor2:30p.m.onTuesday.Thankyou.

Sandie


(513)3337537 Direct(513)3337500 Main(513)3337720 Fax


25/76

28

"SamanthaCothern"

cc04/20/200704:46PM Subject

RE:Scheduleaconferencecall

Sandra

We

were

wondering

if

we

could

schedule

a

conference

call

for

next

Tuesday

afternoon.

Could

youletmeknowifwhattimewouldworkforyou/

Thanks.


Telephone:6147288931Fax:6147522775

email: [email protected]:www.culture.ohio.gov


Original

Message

From:[email protected][mailto:[email protected]]Sent:Monday,April16,20073:02PMTo:SamanthaCothernCc:[email protected];[email protected]:Re:Scheduleaconferencecall

Samantha,

Iambackintheofficeifyouwanttoscheduleaconferencecall.Thankyou.


26/76

29

Sandie


(513)3337537 Direct

(513)3337500 Main(513)3337720 Fax

"Samantha

Cothern"

cc04/12/200710:45 "LeeAnneWoods"

AM

SubjectScheduleaconferencecall

Sandra

WeareintheprocessoffinalizingouragendafortheMay24thCommissionmeetingandhaveafewquestionsforyou. LeeAnneWoods,oneofourProjectAnalystsandIwouldliketoscheduleaconferencecallwithyoutomorrow. Weareavailableat11AM2PMor34PM.Wouldanyofthosetimesworkforyou?


27/76

30

Thanks. Samantha





28/76

31

Samantha Cothern

From: [email protected]: Friday, April 20, 2007 5:00 PMTo: Samantha CothernCc: [email protected]; [email protected]: RE: Schedule a conference call

Samantha,

Pleasescheduletheconferencecallfor2:30p.m.onTuesday.Thankyou.

Sandie


(513)3337537 Direct(513)3337500 Main(513)3337720 Fax

"SamanthaCothern"

cc

04/20/200704:46PM Subject

RE:Scheduleaconferencecall

Sandra

WewerewonderingifwecouldscheduleaconferencecallfornextTuesdayafternoon. Couldyouletmeknowifwhattimewouldworkforyou/

Thanks.

SamanthaCothernProjectManagerOhioCulturalFacilitiesCommission


29/76

32

20E.BroadStreet,Suite200Columbus,OH 432153416


TheOhioCulturalFacilitiesCommission,formerlytheOhioArts&SportsFacilities

Commission,overseescapitalimprovementfundsappropriatedbytheOhioGeneralAssemblyandGovernorforcommunityculturalfacilityprojectsincludingnonprofit theaters,museums,historicalsitesandpubliclyownedprofessionalsportsvenues.Youareinvitedtovisitwww.culture.ohio.govorcall(614)7522770formoreinformationontheCommissionortolearnhowwecanassistyourculturalfacilityproject.

OriginalMessageFrom:[email protected][mailto:[email protected]]Sent:Monday,April16,20073:02PMTo:SamanthaCothern

Cc:

[email protected];

[email protected]

Subject:Re:Scheduleaconferencecall

Samantha,


Sandie

SandraM.Mills,CPADirectorofFinance,Accounting&HumanResourcesNationalUndergroundRailroadFreedom

Center50EastFreedomWayCincinnati,OH 45202

(513)3337537 Direct(513)3337500 Main(513)3337720 Fax

"Samantha

Cothern"

cc04/12/200710:45 "LeeAnneWoods"


30/76

33

AM


Sandra


Thanks. Samantha

SamanthaCothernProjectManagerOhioCulturalFacilitiesCommission

20E.BroadStreet,Suite200Columbus,OH 432153416


TheOhioCulturalFacilitiesCommission,formerlytheOhioArts&SportsFacilitiesCommission,overseescapitalimprovementfundsappropriatedbytheOhioGeneralAssemblyandGovernorforcommunityculturalfacilityprojectsincludingnonprofit theaters,museums,historicalsitesandpubliclyownedprofessionalsportsvenues.Youareinvitedtovisit

www.culture.ohio.gov

or

call

(614)

752

2770

for

more

information

on

the

Commission

or

to

learnhowwecanassistyourculturalfacilityproject.


31/76

34

Samantha Cothern

From: Samantha CothernSent: Friday, April 20, 2007 4:46 PMTo: [email protected]: RE: Schedule a conference call

Sandra

WewerewonderingifwecouldscheduleaconferencecallfornextTuesdayafternoon. Couldyouletmeknowifwhattimewouldworkforyou/

Thanks.




OriginalMessageFrom:[email protected][mailto:[email protected]]Sent:Monday,April16,20073:02PMTo:SamanthaCothernCc:[email protected];[email protected]:Re:Scheduleaconferencecall

Samantha,


Sandie


(513)3337537 Direct(513)3337500 Main(513)3337720 Fax


32/76

35

"SamanthaCothern"

cc04/12/200710:45 "LeeAnneWoods"AM


Sandra


Thanks. Samantha

SamanthaCothern

ProjectManagerOhioCulturalFacilitiesCommission20E.BroadStreet,Suite200Columbus,OH 432153416


TheOhioCulturalFacilitiesCommission,formerlytheOhioArts&SportsFacilitiesCommission,overseescapitalimprovementfundsappropriatedbytheOhioGeneralAssemblyand

Governor

for

community

cultural

facility

projects

including

non

profit

theaters,

museums,

historicalsitesandpubliclyownedprofessionalsportsvenues.Youareinvitedtovisitwww.culture.ohio.govorcall(614)7522770formoreinformationontheCommissionortolearnhowwecanassistyourculturalfacilityproject.


33/76

36

Samantha Cothern

From: [email protected]: Monday, April 16, 2007 3:02 PMTo: Samantha CothernCc: [email protected]; [email protected]: Re: Schedule a conference call

Samantha,


Sandie


(513)3337537 Direct(513)3337500 Main(513)3337720 Fax

"SamanthaCothern"

cc

04/12/200710:45 "LeeAnneWoods"AM


Sandra


Thanks. Samantha


34/76

37


Telephone:6147288931Fax:6147522775email: [email protected]

website:www.culture.ohio.gov



35/76

38

Samantha Cothern

From: Samantha CothernSent: Thursday, April 12, 2007 5:08 PMTo: LeeAnne WoodsSubject: FW: Sandie Mills is out of the office.




OriginalMessageFrom:[email protected][mailto:[email protected]]Sent:Thursday,April12,20074:03PMTo:SamanthaCothern

Subject:

Sandie

Mills

is

out

of

the

office.

Iwillbeoutoftheofficestarting 04/11/2007andwillnotreturnuntil04/16/2007.


36/76

39

Samantha Cothern

From: [email protected]: Thursday, April 12, 2007 4:03 PMTo: Samantha CothernSubject: Sandie Mills is out of the office.

Iwillbeoutoftheofficestarting 04/11/2007andwillnotreturnuntil04/16/2007.


37/76

40

Samantha Cothern

From: Samantha CothernSent: Thursday, April 12, 2007 10:46 AMTo: [email protected]: LeeAnne WoodsSubject: Schedule a conference call

Sandra

We are in the process of finalizing our agenda for the May 24th Commission meeting and have a few questions for you.LeeAnne Woods, one of our Project Analysts and I would like to schedule a conference call with you tomorrow. We areavailable at 11 AM-2 PM or 3-4 PM. Would any of those times work for you?

Thanks. Samantha

Samantha CothernProject ManagerOhio Cultural Facilities Commission20 E. Broad Street, Suite 200Columbus, OH 43215-3416


The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement fundsappropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums,historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for moreinformation on the Commission or to learn how we can assist your cultural facility project.


38/76

41

Samantha Cothern

From: Jayne WilliamsSent: Thursday, March 22, 2007 5:08 PMTo: LeeAnne WoodsSubject: FW: NURFCAttachments: Unpaid Invoices; JP Morgan Dec. 2006 Statement; JP Morgan Dec 2005 Statement; 5/3

Bank Dec 2005 Statement; 5/3 Bank Dec 2006 Statement; US Bank CD Statement




From: Colin A. McBride

Sent: Wednesday, January 17, 2007 10:46 AM

To: Cindy Huang; Jayne WilliamsSubject: NURFC

Jayne and Cindy,

Attached is the most recent financial information provided by NURFC regarding the accounts associated with theReimbursement Agreement.

Colin A. McBrideProject ManagerOhio Cultural Facilities Commission20 E. Broad Street, Suite 200Columbus, OH 43215-3416

Telephone: 614-752-2774Fax: 614-752-2775

e-mail: [email protected]

website:www.culture.ohio.gov


39/76


40/76

43

Samantha Cothern

From: Samantha CothernSent: Friday, March 16, 2007 9:07 AMTo: LeeAnne WoodsSubject: FW: National Underground Railroad Freedom Center project submittals for March 2007

Commission meeting



The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement fundsappropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums,historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more

information on the Commission or to learn how we can assist your cultural facility project.

From: Jayne WilliamsSent: Tuesday, March 13, 2007 3:49 PMTo: Samantha CothernSubject: RE: National Underground Railroad Freedom Center project submittals for March 2007 Commission meeting

Talked with Gary Dowdell and Sandy Mills 3/13/07:

Definitely want to be on the May agenda. They are sending a package of materials overnight.

Audited financials will be done in May.

They are sending confirmed funds and a schedule. They have reconciled the pledges and they willprovide a time line for receiving the pledges.

We reviewed pledge cards above a certain amount prior to construction. They do not want to providenames on the fundraising report but will work with us if we require more information. They have notprovided names on past fundraising reports.

They are forwarding a 2007 budget.

They have projections out for 3 years. They do not typically do a 5 year projection.

Fundraising is ongoing for operations only. There is no fundraising for construction.

$50 million in bonds$29 million in cashTurning current pledges into cashThey think the state funding plus interest will get them to fully funded with $2.1 million excess.


41/76

44

Jayne

From: Samantha Cothern

Sent: Monday, March 12, 2007 4:27 PM

To: Jayne WilliamsSubject: FW: National Underground Railroad Freedom Center project submittals for March 2007 Commission meeting




From: Samantha CothernSent: Wednesday, March 07, 2007 1:47 PM

To: '[email protected]'

Subject: National Underground Railroad Freedom Center project submittals for March 2007 Commission meeting

Dear Sandra:

Thank you for electronically submitting the Ohio Cultural Facilities Commission Capital Project DetailForm. Completing this form accurately, and including with it appropriate and needed supportinginformation, is a major step in the typical process to receive the state funding for your project.

We understand that you have put significant time and effort into your Detail Form. However, somesupporting materials and additional information are still needed from you in order for us to be able toreview your materials and conduct financial and project assessments.

Commission deadlines and meeting dates can be found on the Commission website:

www.culture.ohio.gov. It is extremely important to note that we need the requested information(highlighted in yellow) no later than March 19, 2007. As noted in Appendix A (Roadmap Checklist) ofthe PSRG, the Commission staff needs the following supporting documentation from you:

Submit the following materials no later than March 19th:

Materials to be submitted with a complete Project Detail Form:

A resolution from your board approving the execution of additional agreements and contracts; Updated audited financials;


42/76

45

Documentation to determine that the project is fully funded as defined in the Project SponsorResource Guide;

Documentation of all confirmed funds and a schedule to receive any funds not in hand; Updated business plan with a five-year project/operations pro forma which forecasts income and

expenses for your organization and reflects cash flow demands of the capital project; and A fundraising report including a plan to complete the fundraising and proof of pledges.

You will be required to submit the following materials once the assessment process is

complete (submittal deadline to be determined by your Project Manager):

Prior to entering into additional legal agreements:

Materials to be submitted (in addition to the list above) to complete legal documents:

Updated insurance certificates; Updated financial information; and Completed Declaration Regarding Material Assistance/Non-Assistance to a Terrorist

Organization form if one has not already been submitted. This is required by theDepartment of Homeland Security for those organizations receiving state funds.

Prior to reimbursement of funds:

Materials to be submitted prior to the reimbursement of funds:

Request for payment (refer to the Cultural Facility Construction Administration and FundingAgreement, Exhibit 1).

Materials to be submitted near the end of construction:

Recognition plan;

Emergency procedures manual; and Occupancy permit (as applicable).

Post Construction:

Materials to be submitted on a regular basis for the term of the legal agreements:

Quarterly fundraising reports, if all funds are not Raised; Annual reports and submittals as outlined in the legal agreements; and Emergency procedures manual (updated every three years).

Additional requirements for the reimbursement of funds and for entering into legal documents are inthe Project Sponsor Resource Guide (PSRG).

The following documents are attached:


43/76

46

Sample ResolutionDeclaration Regarding Material Assistance/Non-Assistance to a Terrorist Organization

Jayne Williams, previously your Project Manager, has taken a position with The Ohio State Universityand her last day is March 15, 2007. I will be your point of contact with the Commission throughoutthe assessment process. Please keep me informed of any changes to the project. Please also let meknow how I can assist you further, or if I can answer any questions.

Sincere Regards,

Samantha Cothern





44/76

47

Samantha Cothern

From: Jessica FaganSent: Tuesday, March 13, 2007 5:34 PMTo: [email protected]; Lori Payne ([email protected]); Anthony Perry

([email protected]); OCFCSubject: February2007

February 2007 Monthly Report to the Commission

MONTHLY REPORT TO THE COMMISSIONFebruary 2007Prepared by: Kathleen M. Fox, FASLA, Executive Director,

and the Commission Staff

COMMISSION NEWS

Commission Members: Paul Sieben and Roger Booker are no longer serving on theCommission due to expired terms. Mr. Sieben has indicated that he does not wish toseek reappointment, and Mr. Booker resigned as State Architect effective February 23,2007. Commission Chairman Ron Pizzuti is making recommendations to GovernorStrickland for appointments to the Commission, including the reappointment ofCommission Member Otto Budig, who has expressed interest in a reappointment. The

Speaker of the House has reappointed Representative Shawn Webster as the Housesadvisory member to the Commission, while the Senate President has reappointedSenator David Goodman as that chambers Commission advisory member. Legislativemembers serve terms concurrent with the two-year session of the General Assembly.

The agenda for the upcoming March Commission meeting will reflect a minorchange, with the removal of COSI/Toledo. A copy of their financial recovery plan,requested by the Commission, is still indevelopment by COSI/Toledo staff and will bepresented to their board in March. With little concrete information to report at this point,the planned update has been removed from the agenda. Commission staff willcontinue to provide updates on COSI/Toledo through Monthly Reports, until furtherdiscussion before the Commission is warranted. COSI/Toledo staff have indicated theyagain will place an operating levy on the local November ballot, and they continue to

work on contingency plans if the proposed ballot issue fails at the polls.

The Commission reimbursed 23 projects more than $846,000 on paid invoicesduring the month of February. The total amount reimbursed includes:

$272,215 Akron Art Museum$ 3,523 Beavercreek Community Theatre$178,169 Canton Palace Theatre $ 3,194 Cincinnati Arts & Technology Center $ 76,184 COSI/Toledo$ 11,466 Jamestown Area Historical Society$141,149 Ohio Historical Society various projects

Site Visits Conducted byCommission Staff in February:

McKinley Museum (Stark Co.)

Art Academy of Cincinnati

(Hamilton Co.)


45/76

48

$132,000 Western Reserve Historical Society $ 29,059 General Lytle Homestead Harmony Hill

PROJECT NEWS

Commission staff Samantha Cothern and Dave Wartel are working to schedule a March meeting withrepresentatives of the Muskingum Watershed Conservancy District (MWCD), owners of the Johnny AppleseedHeritage Center (JAHCI) site. Commission staff will seek action from the MWCD board confirming that the level of culturalprogramming currently being provided by the JAHCI does not put them at risk of default on their lease with the MWCD.Commission staff and representatives of the MWCD will also discuss how both entities can continue to jointly support theJAHCI. Representatives of the JAHCI are slated for the upcoming March Commission meeting agenda to discuss theirfinancial recovery plan, which was included in briefing books mailed to Commission members.

A slate of management agreement renewals will be presented to the Commission for approval at its March 15, 2007meeting. Previously, leases and management agreements were entered into with local sponsors of projects funded withOBA-issued bonds. Certain of these management agreements have two year terms and are subject to Commissionreview and approval. When a specified set of conditions are met, the management agreements can be renewed for termsconcurrent with the lease terms. Eleven projects, in addition to several Ohio Historical Society-managed sites, will bepresented for two-year management agreement renewals, while five projects will be presented for two-year renewals thatare conditional upon the Commissions receipt of outstanding reports. One project, the Perry County Historical Society,will be presented for Commission approval of a management agreement renewal to be concurrent with the lease term.

Commission staff conducted several project site visits in February includingthe Art Academy of Cincinnati, whichreceived a $500,000 appropriation in Am. Sub. HB 699 of the 126

thGeneral Assembly, as well as the General Lytle

Homestead Harmony Hill (Williamsburg), which has an appropriation from a prior capital bill. Project Manager SamanthaCothern and Communications Manager Jessica Fagan visited the McKinley Museum (Canton), the MAPS Air Museum(North Canton), and attended an on-site meeting with representatives from the Amherst Historical Society andRepresentative Matthew Barrett regarding potential plans to utilize their appropriation from Am. Sub. HB 16 of the 126

th

General Assembly.

Two of the Commissions project partners have announced the hiring of new Chief Executive Officers. TheWestern Reserve Historical Societys new CEO, Dr. Gainor Davis, Ph.D. assumed her post on February 5, 2007. Dr.Davis, a historian with over 25 years experience in museum operations and administration, most recently served asPresident and CEO of the York County Heritage Trust in York, PA. (Read full press release.) The National UndergroundRailroad Freedom Center has named Don Murphy as its new CEO. Murphy has served as Deputy Director of the National

Park Service in Washington, DC, since 2001. Murphy will relocate to Cincinnati and assume his new post on May 1, 2007.(Read full press release.)

The Akron Art Museum has been steadily increasing its acquisitions, boosting its collection by 10 percent during2006, with 334 new objects. Though many of the new acquisitions were gifts from artists and collectors, the museum hasmade a few key purchases in anticipation of its grand reopening in July 2007, including Chuck Closes 2005 Self-Portrait/Photogravure, which will complement existing works by Close already in the collection. Photography makes up thebulk of the new acquisitionsand comprises 48 percent of the collectionbut works in sculpture, painting and collage byregional, national and international artists have been acquired. (Read full article.) The Museum is submitting requiredmaterials for assessment by Commission staff in anticipation of being placed on the agenda for the Commissions Maymobile meeting, which will be held in Akron. The Commission will be asked to approve a $1 million state appropriationfrom Am. Sub. H.B. 699, the December 2006 capital bill. This appropriation brings the total state funding for the project tojust over $8.7 million for the $41 million museum expansion project, scheduled to open in July 2007.

The Cincinnati Arts and Technology Center (CATC) celebrated the opening of their new state-of-the-art ceramicsstudio, funded in part by a $100,000 appropriation in Am. Sub. HB 16 of the 126

thGeneral Assembly, with a ribbon

cutting ceremony on March 2, 2007. The CATC offers hands-on arts and technology curriculum to urban at-risk highschool students at no charge, helping to foster motivation to stay in school and advance to higher learning.

ITEMS OF INTEREST

Governor Strickland will deliver his first State of the State address at noon on Wednesday, March 14, at which timehe is expected to highlight his priorities for the upcoming two-year state operating budget. The Governors proposedbudget Blue Book is expected to be introduced on Thursday, March 15, as required by state law. During years when a


46/76

49

new Governor first takes office, state law adjusts the operating budget introduction to allow the new Governor more timeto prepare his budget proposal.

Dayton was cited in a story by the Lexington (KY) Herald-Leader for several savvy cultural organizations that havegrown stronger through collaboration, allowing this midsize city to compete with nearby, larger cities for tourism dollarsthanks to the strength of its cultural attractions. The story notes the merger of Carillon Park and the Montgomery Co.Historical Society to form Dayton History. The combination of the popular Carillon Park and the county historical societyhas helped them attract visitors. Dayton History has a project slated for the Commission agenda in March. The story alsolauds the Boonshoft Museum of Discovery, another facility funded through the Commission, which was created a numberof years ago by the merger of the Dayton Museum of Natural History and the Childrens Museum of Dayton. With amarketing strategy that promotes a zoo, planetarium, natural history museum, a childrens museum, and a science andtechnology centerall in one locationthe Boonshoft attracts 250,000 visitors each year. (Read full article.)

The Greater Cincinnati and Northern Kentucky arts community will need over $624 million for cultural facilitiesconstruction and improvements over the next 20 years, according to a study commissioned by the Cincinnati BusinessCommittee and the Greater Cincinnati Foundation. The report concludes that the areas public and private resources forthe arts trail far behind similar cities such as Minneapolis, Denver and St. Louis. The report was released as the CincinnatArt Museum is in the midst of planning for a potential $100 million expansion project, and while many major artsinstitutions, including the Cincinnati Museum Center, strive to build their operating endowments in order to decreasereliance on public funds. Arts supporters make the case that Greater Cincinnatis cultural scene is critical to drawing andretaining people to the region. (Read full article.)

STAFF NEWS

LeeAnne Woods was hired as a Project Analyst, effective March 5, 2007. Woods holds an MBA from FloridaInternational University and a law degree from Case Western Reserve. As Project Analyst, Woods will support projectmanagement staff, particularly in the areas of business plan and financial statement analysis, and in the preparation oflegal documents.

NEW PROJECT PROFILE

The Holmes County Historical Society received a $140,000 appropriation in the2007-2008 Capital Bill, and will use the state investment to fund a roof replacement.The Society houses a collection of Holmes County history and its museum of

Victoriana in a 28-room Queen Anne-style Victorian home on the National Registerof Historic Places. The Society will replace their current asphalt shingle roof with amore historically-appropriate slate roof.

Theater upgrades for the Cincinnati Ballet are in the works, funded in part by a$200,000 appropriation in the recent state capital bill. The Commission worked withthe Ballet on a prior appropriation in 2005, which helped to build the Mickey JarsonKaplan Performance Studio. The 8,000 sq. ft. performance space, which doubles asa rehearsal studio, will get lighting, sound system and seating upgrades through thenew state funds.


Thursday, May 24, 2007 (Akron, starting time TBA; this will be a mobile meeting with activities starting Wednesdayevening and continuing through the day on Thursday)Thursday, August 16, 2007 (starting time TBA) at the Commission officeThursday, November 29, 2007 (starting time TBA) at the Commission office

cc: Brian Hoffmeister, Legislative Services CommissionLori Payne, Office of the Attorney GeneralAnthony Perry, Office of Budget and Management


47/76

50

Samantha Cothern

From: LeeAnne WoodsSent: Tuesday, March 13, 2007 4:30 PMTo: Samantha CothernSubject: RE: National Underground Railroad Freedom Center project submittals for March 2007

Commission meeting

Thanks for the info

The project Financial Assessment Guide I showed you today can be found at: S:\Financial Process Files\Financial AssessmentProcess Guide\Project Financial Assessment Guide.doc


Sent: Tuesday, March 13, 2007 4:23 PMTo: LeeAnne WoodsSubject: FW: National Underground Railroad Freedom Center project submittals for March 2007 Commission meeting

FYI




From: Jayne WilliamsSent: Tuesday, March 13, 2007 3:49 PMTo: Samantha Cothern

Subject: RE: National Underground Railroad Freedom Center project submittals for March 2007 Commission meeting

Talked with Gary Dowdell and Sandy Mills 3/13/07:

Definitely want to be on the May agenda. They are sending a package of materials overnight.

Audited financials will be done in May.

They are sending confirmed funds and a schedule. They have reconciled the pledges and they willprovide a time line for receiving the pledges.

We reviewed pledge cards above a certain amount prior to construction. They do not want to providenames on the fundraising report but will work with us if we require more information. They have notprovided names on past fundraising reports.


48/76

51

They are forwarding a 2007 budget.

They have projections out for 3 years. They do not typically do a 5 year projection.

Fundraising is ongoing for operations only. There is no fundraising for construction.

$50 million in bonds

$29 million in cashTurning current pledges into cashThey think the state funding plus interest will get them to fully funded with $2.1 million excess.

Jayne

From: Samantha CothernSent: Monday, March 12, 2007 4:27 PM

To: Jayne WilliamsSubject: FW: National Underground Railroad Freedom Center project submittals for March 2007 Commission meeting





Sent: Wednesday, March 07, 2007 1:47 PMTo: '[email protected]'Subject: National Underground Railroad Freedom Center project submittals for March 2007 Commission meeting

Dear Sandra:

Thank you for electronically submitting the Ohio Cultural Facilities Commission Capital Project DetailForm. Completing this form accurately, and including with it appropriate and needed supportinginformation, is a major step in the typical process to receive the state funding for your project.

We understand that you have put significant time and effort into your Detail Form. However, somesupporting materials and additional information are still needed from you in order for us to be able toreview your materials and conduct financial and project assessments.


49/76

52

Commission deadlines and meeting dates can be found on the Commission website:www.culture.ohio.gov. It is extremely important to note that we need the requested information(highlighted in yellow) no later than March 19, 2007. As noted in Appendix A (Roadmap Checklist) ofthe PSRG, the Commission staff needs the following supporting documentation from you:

Submit the following materials no later than March 19th:

Materials to be submitted with a complete Project Detail Form:

A resolution from your board approving the execution of additional agreements and contracts; Updated audited financials; Documentation to determine that the project is fully funded as defined in the Project Sponsor

Resource Guide; Documentation of all confirmed funds and a schedule to receive any funds not in hand; Updated business plan with a five-year project/operations pro forma which forecasts income and

expenses for your organization and reflects cash flow demands of the capital project; and A fundraising report including a plan to complete the fundraising and proof of pledges.

You will be required to submit the following materials once the assessment process is

complete (submittal deadline to be determined by your Project Manager):

Prior to entering into additional legal agreements:

Materials to be submitted (in addition to the list above) to complete legal documents:

Updated insurance certificates; Updated financial information; and Completed Declaration Regarding Material Assistance/Non-Assistance to a Terrorist

Organization form if one has not already been submitted. This is required by theDepartment of Homeland Security for those organizations receiving state funds.

Prior to reimbursement of funds:

Materials to be submitted prior to the reimbursement of funds:

Request for payment (refer to the Cultural Facility Construction Administration and FundingAgreement, Exhibit 1).

Materials to be submitted near the end of construction:

Recognition plan;

Emergency procedures manual; and Occupancy permit (as applicable).

Post Construction:

Materials to be submitted on a regular basis for the term of the legal agreements:

Quarterly fundraising reports, if all funds are not Raised; Annual reports and submittals as outlined in the legal agreements; and Emergency procedures manual (updated every three years).


50/76

53

Additional requirements for the reimbursement of funds and for entering into legal

Documents

15-sams emails from exchange NURFC keyword