HR/Payroll Conference CallApril 17th, 2012

2

Agenda

• Review WebEx platform

• Review Last meeting Items

• New Agency hiring an employee on an LOA

• Cancel Acting Pay Action

• Position Transfers by BEST

• Release 1 – 2012 Enhancements/Fixes

• State Health Plan Annual Enrollment Review

• Payroll Updates

• General Announcements

3

Review WebEx Platform

Raising your hand

Chatting in your questions

4

Review Last Meeting Items

• Separation Actions

• Employment/Salary Verification

• Day Light Savings Considerations

Meeting Slideshttp://www.osc.nc.gov/training/osctd/help/Webinars%20and%20Conference%20Calls/12_0320.pdf

Meeting Minuteshttp://www.osc.nc.gov/training/osctd/help/Webinars%20and%20Conference%20Calls/12_0320_Minutes.pdf

Hiring an employee on an LOA

• Losing agency must return the employee from the LOA first

• After the Reinstatement is completed, the gaining agency can

complete the Transfer Action

5

Cancel Acting Pay Action

• OSP requires a Cancel Acting Pay action prior to entering a

Promotion or when the acting pay is completed.

• Completing the Cancel Acting Pay action will cause the salary to

return to the original amount prior to the acting promotion for one

day.

• This action will account for lost wages on the day that the Cancel

Salary Adjustment action is in the system.

6

Cancel Acting Pay Action

• Agency will enter the Cancel Salary Adjustment action one day

prior to the Promotion action.

7

Cancel Acting Pay Action

• Each action will create a separate IT0008 record.

8

Cancel Acting Pay Action

• How do you pay the employee correctly for the day of the Cancel

Pay Action?

– Calculate the amount to be paid. Agency should use IT2010 and

wage type 19TS Transition Adjustment.

9

Position Transfers by BEST

• Starting on May 1st, BEST HR will complete position transfer and

the PA action per the following Agency requirements:

– Minimum of at least 10 transfers

• Less than 10 complete the position and the employee transfer with a

PCR

– Changes must come from the Central Office

– Initiator will ensure Budget Office and all other appropriate

managers approved the position changes

– Use the current OM spreadsheet

• http://www.osc.nc.gov/BEST/support/forms_om.html

– Transfer actions will unlikely be completed in retro. The effective

date will be the date we process the transaction.

• Causes too much manual work

– Ensure that all PCRs are completed on both the position and

employee that is being Transferred

– Any manual PA actions will be sent to the Agency for completion10

Release 1 – 2012 Enhancements/Fixes

• Organizational Management:

– HR users with Display OM security role will have access to a new

ERP report that will show OM PCR’s by action type. The transaction

is ZOMWFMON.

– OM information (Department, Division, Section, Branch) has been

added to the ZPOS: OM Position Overview transaction.

• Personnel Administration:

– Department, Division, Section, Branch information has been added

to the ZEMP: EE HR Overview transaction.

– New Workers’ Compensation reason codes and text changes.

• Security

– New automated security access request transaction and process

has been created for Agency Data Owners and Training Agents.

• Details will be shared in the upcoming agency training sessions.

11

Release 1 – 2012 Enhancements/Fixes

• Time Management:

– New CAT2 and CAT3 profile created for employees on the 28 day

cycle.

– Added Weekday field to CATS_DA transaction.

– Enhanced PT_ERL00 transaction to include Org Unit.

Details for all of the above time changes can be found in the Time Bulletins folder:

http://www.osc.nc.gov/training/osctd/help/Time%20Management/bulletins.html

12

Release 1 – 2012 Enhancements/Fixes

• BI Reports

– B0065: Employee Retirement Eligibility w/Leave Balances.

• Report will show employees and their eligibility to retire along with

vacation, sick, and bonus leave balances.

– BP0038: Combined SAP& PMIS Employee Headcount by Org

Structure

• Report will include SAP and PMIS headcount data.

– B0086: Supplemental Staff Estimated Assignment End Date

• Report will show estimated end date for new hire, reinstatement, and

non-BEACON to BEACON transfers for temporary employees.

– Enhanced BI report B0079: Service Award Eligibility

• Include employees that have transferred in and out of the agency.

13

Release 1 – 2012 Enhancements/Fixes

• OM Folder is redesigned

14

Release 1 – 2012 Enhancements/Fixes

• Personnel Administration:

– EE Overview: Department, Division, Section, Branch.

– New Workers’ Compensation reason codes and text changes.

15

SHP Annual Enrollment

• Review Period ended on Friday, April 13th

– Any late enrollments requires State Health Plan exception

– Phone enrollees should have verified their enrollment

16

Enrollment Method Number of changes

Employee Self Service 2,973

Phone Enrollments 87

Total 3,060

Payroll Updates

• Identifying Employees with Positive Wages Greater than 90 days

or Negative Wages Crossing Calendar Years

– New BPP for identifying “late” retirement wage changes for ORBIT

– No payroll deductions/credits for “late” retirement wage changes

– Requires manual reporting to ORBIT by agency

– How-to webinar held April 10th

– Agencies should run report starting with January 2012 payrolls

– Questions? Please send in a ticket

http://www.osc.nc.gov/training/osctd/help/Payroll/BPPs.html

17

General Announcement

• Action/Reason Workshop

– April 3rd 8:30am – Noon – Good feedback from the workshop

– April 19th 1:00pm – 4:30pm

• New BI Report for Public Information (BI0155)

• National Guard

– DPS is terminating all National Guard in BEACON

– Don’t forget your Cross Agency Verification report but you’ll be

reinstating these employees instead of completing a transfer

action.

• Mass Performance Rating records will be loaded this

weekend

– OSP sending instructions on April 23rd

• New Hire Actions – Try to complete on the same day

• System is still locked for July 1st and after actions

• Next meeting, May 15th18