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11
Ana Lupe CristánPolicy and Standards Division
Library of Congress
June 2012
Name Authorities -
What’s New?
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March 31, 2013
Day 1 of LC and PCC
RDA implementation
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http://www.loc.gov/aba/rda/
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http://www.loc.gov/catworkshop/courses/rda_naco/index.html
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Authorities – What’s New• 12 PCC/LC task groups working in 2012
•3 still looking at authorities issues– Decisions that affect name authorities:
•For ongoing conferences there may now be 2 NARs
– One with the addition of number, year and place
– One without the addition if cataloging the conference as a serial
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Authorities – What’s New– Leading and trailing hyphens in dates
instead of born and died – New/Changes in MARC fields
• 368 (Other corporate body attributes)• 378 (Fuller form of personal name) • Additional subfields and new indicators in field 382
(Medium of performance) NOT YET ACTIVE
• MARBI considering three proposals to add new fields or subfields to further enhance NARs with more machine actionable information.
7http://www.loc.gov/aba/pcc/rda/RDA%20Task%20Groups.html
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Acceptable Headings Implementation TG
• Re-Coding the LC/NAF
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http://files.library.northwestern.edu/public/pccahitg/
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Acceptable Headings Implementation TG: Final Recommendation
• The present task group recommends a scheme that consists of two phases:– Phase 1) Records whose 1XX is not suitable for use
under RDA without review (pre-AACR2, AACR2-compatible and certain AACR2 records) and which do not contain any field susceptible to an RDA-related mechanical change are reissued with an identifying 667 field.
• 046, 378, 382, 383 and 384 fields are added to these records as appropriate.
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Acceptable Headings Implementation TG: Final Recommendation
– Phase 2) Records containing a field susceptible to an RDA-related mechanical change are reissued as close to Day 1 as possible.
• Records in this group whose 1XX is not suitable for use under RDA without review (pre-AACR2, AACR2-compatible and certain AACR2 records) are labeled with an identifying 667 field.
• 378, 382, 383 and 384 fields are added to these records as appropriate.
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1st phase – When? • Testing is going on at LC now and results are being
reviewed • PCC will be asked to help review results and
comment• Mid-July 2012 (?) – early August
– LC will send out notice ahead of time with a definite date• Current plan is to change 30,000 records a day
– 3 weeks to get it done – – this phase will inform on procedures for Phase two
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2nd phase – Changes made to NARs - highlights
• For name authority 100, 400, 500 fields:– Convert date abbreviations
• For "cent." use "century"• For "Jan." use "January“, etc,• For "ca." use "approximately“• For "fl." use "active"• For "b." at the beginning of subfield $d, use leading
hyphen • For "d." at the beginning of subfield $d, use trailing
hyphen
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Count and the amount
• About 420,000 to be re-issued in phase 1
• About 348,000 records will be re-issued in phase 2
• Plan calls for 2nd Phase changes to begin in early March 2013 with 30,000 records changed each day so that changes will be finished by March 31, 2013 – Possibility of starting earlier with small amounts of
changed records distributed over a longer period of time -
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Undifferentiated Personal Names
PCC Participants Meeting, Sunday, June 24, 2012, 4:00-5:30 p.m. (Anaheim Convention Center 213AB)
– Open Forum on Undifferentiated Personal Name Records
– Part One of Undifferentiated Names paper: The desirability of splitting up the records
– Part Two: Implementation Challenges and Implications of the New Policy
– Part Three: Paradigm Shift in the Nature of Authority Work
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Authorities – What’s New• Change in PCC Policy for RDA trained catalogers
regarding AACR2/RDA headings – The PCC has changed its policy on converting
existing AACR2 authority records to RDA for those situations where the AACR2 1XX and the RDA 1XX would be the same.
– AACR2 1XX fields that are suitable for use under RDA may be used as the base element in an extended RDA authorized access point (such as a name-title or subordinate body record).
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Authorities – What’s New• Change in PCC Policy for RDA trained catalogers
regarding AACR2/RDA headings – When using an AACR2 1XX heading as the base
element in an extended RDA authorized access point, the AACR2 authority record should be re-coded to RDA.
– Optionally, any other existing dependent records may also be re-coded to RDA.
• One thing that has not changed we are still asking catalogers to consider the impact of making unnecessary changes to the 1XX in a shared environment.
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Authorities – What’s New• Descriptive Cataloging Manual Z1 (NACO guidelines) & the LC
Supplement to the MARC Authority Data– Updated (last week) to include all the new MARC 21 fields with
some guidance – • Will be updated again to reflect the PCC TG decisions
– LCPS now to be called LC-PCC PS (Library of Congress-Program for Cooperative Cataloging Policy Statements)
• Under RDA the agreement with LAC to align names will be null and void
• Depend on VIAF for clustering matching identities • Creating AACR2 NAR continue to follow DCM and check with
LAC for corporate names • Creating RDA NAR – no need to consult LAC
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Questions, comments, etc.