10h - 12h19 March 2013

Annual General Meeting

Agenda

• Welcome by Susanne Christtreu• Welcome and Farewells to Members + Board

– VOTE: Approval of minutes from 6th November 2012• Retrospective 2012 by Susanne Christtreu• Membership & Bake Sale Result by Linda Aziz Skou• Treasurer Report - 2012 Finances by Alessandra Foresti• Nomination of new Board Members by Susanne

Christtreu

Coffee Break (15 minutes)

• VOTING by Susanne Christtreu – New Board Members– 2013 Statutes + Internal Regulations– 2013 Charity Funding Application and Guidelines Form

• Any other Business and Closing by Susanne Christtreu

Welcome Susanne Christtreu - President

• Welcome and Farewell

• Approval of minutes

Farewell to MembersSusanne Christtreu - President

• Austria: Laurence Wolsolsobe - NR• Bosnia and Herzegovena, Hasena Husejnovic - NR • Germany: Tamara Langenbach - 2nd ANR• Italy: Antonella Merra Regina - ANR • Italy: Alessandra Vallosio Arcamone - NR• Latvia: Elita Gaile – ANR (no fc)• Latvia: Ilona Kiukucane - NR• The Netherlands: Nanette Meulman - NR (no fc)• The Netherlands: Gonnie Laarhoven – ANR (no fc)• Spain: Carmen Gil Pidal – ANR• Ukraine: COL Yurii Samoilenko - 2nd ANR • United Kingdom: Lady Jan Harper - NR

Farewell to Board MembersSusanne Christtreu - President

• Susanne Christtreu, President

• Rebecca Verdoes, Tombola Coordinator

• Nadia Jurgova, Assistant Tombola Coordinator

• Stephanie Matthews, Assistant Tombola Coordinator

• Maryse Van Bussel, Charity Coordinator, Belgian

• Katia Abinader, Charity Coordinator, International

• Venüs Kardal, International Restaurant Coordinator

• Mine Arslan, Ass. International Restaurant Coordinator

• Elisa Harris, Honorary President

Good Luck

Welcome to new MembersSusanne Christtreu - President

• Austria: Annemarie Kunzer - New ANR

• Germany: Sabine Ehle - New NR

• Germany: Pia Rohrmann - New 2nd ANR

• Greece: Maria Sarantakou-Manola - New NR

• Greece: Kyriaki Grylli-Stamelou - New ANR

• Greece: Maria Kamzola-Papaleonida - New 2nd ANR

• Greece: Vasiliki Zacharia-Chanou - New 3rd ANR

• Poland: Katarzyna Ochman - New NR

• Portugal: Isabel Mateus - New NR

• Spain: Eny Lopez Saavedra - New 2nd ANR

• Ukraine: Ella Varytska - New 2nd ANR

Retrospective 2012Susanne Christtreu - President

Next Bake Sale

6 June

Last Bake Sale: 2082,03 €

Membership DatabaseLinda Aziz Skou – Secretary / Membership

MembershipLinda Aziz Skou – Secretary / Membership

User Name: memberPassword: member

User Name: membersPassword: members

User Name: membrePassword: membre

Treasurer Report 2012 Alessandra Foresti - Treasurer

Summary of Key Points

•NCB Activities 2012•Financial Report

• Financial Statement 2012• Budget 2013

Treasurer Report 2012 Alessandra Foresti - Treasurer

NCB Activities 2012

Treasurer Report Alessandra Foresti - Treasurer

National stands 2011 112.567 €

National stands 2012 102.503 €

Tombola 2011 27.245 €

Tombola 2012 24.540 €

Restaurant 2011 24.014 €

Restaurant 2012 32.240 €

Total 2011 163.827 €

Total 2012 159.282 €

Treasurer Report 2012 Alessandra Foresti - Treasurer

Fundraising events

2012 2011

Kids Day 678 €

Outdoor Life (DK) 566 €

Fashion Seminar (GR) 132 €

Summer Fayre (UK) 2.000 €

Bake sale 7.432 € 6.044 €

NCB Sales 1.199 € 1.321 €

Total 12.007 € 7.365 €

Other Contributions

2012 2011

Rasmussen 4.000 € 4.000 €

Donation 51 €

Artist Corner 100 € 125 €

NATO Inter. Club 355 €

Bank Interests 333 € 327 €

Total 839 € 4.452 €

NCB Contributions

Treasurer Report Alessandra Foresti - Treasurer

Sponsors 2011 9.250 €

Sponsors 2012 9.750 €

Fundraising events 2011 7.365 €

Fundraising events 2012 12.007 €

Other Contributions 2011 4.452 €

Other Contributions 2012 839 €

Total 2011 21.067 €

Total 2012 22.596 €

Treasurer Report 2012 Alessandra Foresti - Treasurer

Saving through sponsors

Total Sponsor cash 9.750 €

DONATED GOODS TO TOMBOLA DONATED SERVICE

BCC - Bike 1.099 € Aramark 4.500 €

Marriott Hotel 600 € IMS Repro 500 €

Chacalli goods 500 € Staff Center 4.500 €

PatronsArtists cornerNATO International Club

 Big Amount

IS Graphics Design and Printing Section

7.000 €

NATO Staff  Big Amount

Total goods 2.199 € Total removal costs 16.500 €

Total Savings 18.699

Treasurer Report 2012 Alessandra Foresti - Treasurer

Treasurer Report 2012 Alessandra Foresti - Treasurer

Charities 2011 2012

Emergency 2.000 € 0 €

Belgian 91.369 € 65.800 €

International 91.369 € 122.200 €

Total 184.738 € 188.000 €

Charity Donations

Treasurer Report 2012 Alessandra Foresti - Treasurer

• Financial Report• Financial Statement 2012• Budget 2013

Treasurer Report 2012 Alessandra Foresti - Treasurer

Financial Report Law of Reference

Arrêté royal du 26 juin 2003 relatif à la comptabilité simplifiée de certaines associations sans but lucratif, fondations et associations internationales sans but lucratif

LE NOUVEAU REGIME COMPTABLEDES PETITES ASSOCIATIONS

Belgian Charities Donation 65.800 € Nations Contribution 159.282 €

Int. Charities Donation 122.200 € Sponsors Contribution 9.000 €

Administrative costs 606 € NCB items Sale 9.236 € Bake sale 26 feb 2013 2.082 € Bank Accounts Interests 333 €

Donations 506 € Bank reimbursements 41 €

Total Expenses 188.606 € Total Income 180.480 €

8.126 €-

Cash 60 €

TOTAL ASSETS 11.620 €

Income 2011/2012

Assets 28 February 2013Current Account 25 € Saving Account 11.535 €

Excess of Income over Expenditure

Expenses 2011/2012

Financial Statement 28/02/2013Overall Financial Breakdown from 1 March 2012 to 28 February 2013

BALANCE SHEET

Total Assets 1 March 2012 19.746 €

Treasurer Report 2012 Alessandra Foresti - Treasurer

Proposed Budget 2013

 

Administrative Costs 5.000 €

Charity Donations 150.000 €

Emergency Requests 4.000 €

If you have any questions regarding this “Transfer of funds”,

please don’t hesitate to contact the Treasurer Alessandra Foresti, via e-mail at

treasurer@natocharitybazaar.orgor call 0488 416 595

Treasurer’s Report 2012 Alessandra Foresti Bertozzi - Treasurer

NCB Board 2013 Susanne Christtreu - President

Candidates for NCB President

Candidates for NCB President

Susanne Christtreu - President

• Dionysia P. Leolei, Greece• Jimmie Bradshaw, United States

Coffee Break15 min

Available Board Positions Susanne Christtreu - President

• President:  AVAILABLE• Vice President & Bazaar Coordinator: Jette Holm Kristensen• Sponsor & Event Manager: AVAILABLE• International Restaurant Coordinator: AVAILABLE• Assistant Restaurant Coordinator: AVAILABLE• Charity Co-Coordinators: 1) AVAILABLE & 2) AVAILABLE• Assistant Charity Coordinators: 1) AVAILABLE 2) AVAILABLE 3)

AVAILABLE 4) AVAILABLE• Secretary/Membership: Linda A. Skou• Tombola Coordinator AVAILABLE

– Co-Assistant Tombola Coordinators: 1) AVAILABLE 2) AVAILABLE

• Treasurer: Alessandra Bertozzi • Assistant Treasurer: Biljana Miralovic

• Honorary President: AVAILABLE• Honorary Vice-President: Ms. Kati Schmidt

8 positions available

Vote Susanne Christtreu - President

New Board Members• Jimmie Bradshaw, USA • Dionysia Leolei, Greece• Christina Arvachri, Greece• Sabrina Janssens, Belgium• Carla Bucalossi Quatrini, Italy • Sylvi Smellror, NorwayHonorary President, Lady Jan Harper, UK

Helpers to the Board• Merike Väli, Estonia• Ülle Liflander, Estonia • Sarah Kibble Bonifazi, Italy • Linda Bucena, Latvia • Julija Vejic, Croatia• Marijana Sundov, Croatia

VOTE1) Blind for the next President2) For the New Board

Vote Susanne Christtreu - President

• Statutes • Internal Regulations• Charity Funding Application and Guidelines Form

Statutes Susanne Christtreu - President

VOTE1) Changes

Internal Regulations Susanne Christtreu - President

VOTE1) Changes

Charity Application Form Susanne Christtreu - President

VOTE1) Changes

ClosingSusanne Christtreu - President

Please return Voting Cards and blue Folders

Any other business

Mrs. Anne-Mette Rasmussen is host at:•Zumba •Summer Charity Ball

Dates will be announced later

ClosingSusanne Christtreu - President

• 30 April Key Focus: Update on Charity Applications,

Bazaar First Steps• 28 May

Key Focus: 2012 Participation Questionnaire • 25 June

Key Focus: 2013 Participation Questionnaire – Status, Charity Application Status, Charity Visits Agenda + Visit Report Form

• 6 September Key Focus: Charity Vote

General Meeting Dates 2013

Please return Voting Cards and blue Folders