102872 Public Disclosure Authorized - …documents.worldbank.org/curated/en/881941467999358016/pdf/102872... · RIDC/CSC/Contractor need to ... joint inspection, DLP kicks in Dec

Aide-Memoire

INDIA: Himachal Pradesh State Roads Project [Ln. 4860-IN]

Implementation Support Mission (Nov 22-26, 2015)

EXECUTIVE SUMMARY

A World Bank mission visited Himachal Pradesh during November 22-26, to review and evaluate the

implementation progress towards the likelihood of achieving the project development objectives, and to

provide support to the Government of Himachal Pradesh (GoHP) in the implementation of the Himachal

Pradesh State Roads Project (HPSRP).

The achievement of the Project Development Objective is rated Moderately Satisfactory and

Implementation Progress rating has been maintained Moderately Satisfactory on account of the overall

progress of project activities.

1. STATUS OF THE OVERALL PROJECT

The pace of the project is mixed- some road works and bridges have progressed well while the largest

contracts are moving slow. As the progress has been achieved since the last mission was due to the works

done in the last two months, there seems to be a scope for further improvement in the pace.

Component-1 comprising of upgrading core road network completed 8 out of the 14 contracts, of which

two of them joined this category after the last mission in May 2015. The ongoing 4 large packages are

critical for the overall project progress. While two of these contracts in package 6 are making reasonable

progress, the two other contracts in package 5 however are moving slowly with an estimated slippage of 17

months. The implementation of the remaining two civil works packages is satisfactory. It is now inevitable

the package 5 contracts run beyond the loan closing date i.e. June 30, 2015.

Component-2 comprising of core road network maintenance and related institutional development

activities have shown marked improvements- over 95% of the periodic maintenance are completed, over

50% of the planned performance based maintenance contracts have been awarded and the remaining

contracts to be awarded by the end of March 2016. The component has also shown good progress in most

of the institutional development activities while some others need to speed up.

Disbursement from the Bank in FY 16 is nil but expenditure for the same period - Rs 1630 mil (about $25

mil) has been booked but no disbursement claim against it has been made from the loan. Hence, the total

disbursement to date remains about $191 million (68%) out of the total loan of $281.7 million. Disbursing

the entire outstanding $91 million loan in FY16 is unlikely. GoHP submitted a request to the DEA for an

extension of the loan period, which is yet to be forwarded to the World Bank. During the tripartite

portfolio review meeting held following the mission DEA agreed to close the original loan of $220 million

and extending the additional loan of $61.7 million.

1.1. Component-1 Core Road Network Upgrading

The rating for this component is maintained moderately satisfactory. The rating takes in to account the

substantial completion of packages 4 and 9 and the modest progress shown in package 6 (i) and 6(ii). The

overall physical progress as of end October 2015 was 66%, a 6% increase since the last mission. However

the rating may well be revised downwards in the next review if the current slow progress in package 5(1)

and 5(2) contracts cannot make a quick turned around. The project has secured almost all the required land

acquisition and forest clearances. About 353 km out of the total 435 km of project roads have been laid

with dense bituminous macadam or bituminous wearing course, providing a good riding surface to the road

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INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire

Implementation Support Mission November 22-26, 2015

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users. Packages 1, 2, 3, 4, 7, 8, 9 and 10 have been substantially completed and taken over, with packages

4 and 9 added to the list since the last mission. The large contracts 5-I, 5-II, 6-I and 6-II need to increase

pace manifold, or would slip over beyond their contractual completion as well as the loan closing dates.

RIDC/CSC need to closely and rigorously monitor the deployment of appropriate type and quantity of

resources by the contractor and their efficient utilization. There is also no substitute to the higher

management of PWD in overseeing progress and support the project as needed.

1.2. Component-2 Core Network Maintenance and Management

The rating of this component has been maintained Moderately Satisfactory. The component envisages

that (i) about 2000 km of Core Road Network (CRN) roads will be maintained through (a) periodic

maintenance and minor rehabilitation and; (b) piloting performance-based maintenance contracts; and

improvement of road accident black spots on priority corridors; (ii) implementing key institutional

strengthening activities. Highlights of progress are as follows.

1.2.1. Core Road Network Maintenance: periodic maintenance of 1409 km of roads in CRN has been

completed- achievement of 71 km since the last mission; works in about 72 km of roads is in progress.

Performance Based Maintenance Contracts (PBMC) - 3 contracts under implementation and 2 under

procurement stages- to be awarded by end March 2016. . Accident black spots improvement works-

good progress was made; 18 out of 25 packages are completed so far and 8 are ongoing.

1.2.2. Institutional Strengthening Activities (i) The development of Road Accident Database

Management System (RADMS) has been completed and rolled out to all districts, will be rolled out across

the entire state as planned in August 2015. (ii) Road maintenance financing mechanism – no progress since

the last mission; (iii); RIDC’s taking over of the management of the CRN: no further progress since the last

mission. (iv) E- Based Project Management System- The system has been developed, data entry is in

progress but extremely slow. Sustainability with regard to (i) the size of data required vis-à-vis current

capacity and (ii) appropriate unit responsible for data collection has to be re-thought.

1.3. Social and Environment Management

Environmental Safeguards: The implementation of environment management activities/works is

upgraded to Moderately Satisfactory on account of some improvements made to address a longlist of

Bank’s observation in the last missions on noncompliance to the environmental safeguard requirements.

There are however some issues still recurring and need to be attended diligently including the sequence of

earthworks and related protection works, controlling the dust nuisance and work zone and road traffic

safety.

Social Safeguards: Overall implementation progress of social safeguards is Moderately Satisfactory. The

field visits in five packages revealed good attention to land acquisition and R&R settlement. However

updating of R&R records in terms of the amount of disbursement award and payment has to be improved.

A few cropping LA issues needs to be dealt with. The impact of R$R effort on the livelihood of PAPs

should form part of the user satisfaction survey

1.4. Procurement and Financial Management

Procurement is rated Moderately Satisfactory. The mission noted that most of the procurement activities

have been completed. The remaining two including PBMC and two consulting services should be

concluded as soon as possible.

Financial Management is rated Satisfactory. Disbursement from the World Bank as on April 30, 2015 for

IBRD 48600 is USD 190.9 million which represents 86.7% of the loan of USD 220 million. Disbursement



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under additional financing IBRD 81990, which became effective on March 8, 2013, is NIL. The project

progress has to substantially improve to make use of the additional loan, which remained undisbursed for

21 months.

1.5. Project Cost and Disbursement

There would have been possible cost savings on the undisbursed amount of the foreign currency allocation

following the depreciation of INR against US$. The saving was estimated at INR 1159m; however this

saving would be offset by the increase in the project costs due to rebidding, change in scope, additional

works and price escalation. The total revised cost of the project

The undisbursed Bank loan about US$ 91 million is huge to spend in the remaining 7 months. The project

would likely to require a minimum of one more year beyond the loan closing date - June 30, 2016. PWD

informed the mission GoHP’s intention to request through DEA, extension of the loan period. The

mission clarified the Bank will take a call as and when the request is received. During a tripartite meeting

(DEA, Implementing Entities and World Bank) held in Delhi on December 10, 2015, the option of closing

the original loan of $220 million on the current closing date, while extending the additional financing

$61.7 million by one more year was discussed.

Key Agreed Actions from the Current mission

S. No Item Action Timeline

Component 1- Core Network Improvement Component

1. Package 1 bridges Good progress, with some sign of slippage. Speed up the

work

RIDC/CSC/Contractor need to finalize (i) the inclusion of

one bridge not clearly captured in the contract (ii) finalize

the variation instructions and setting rates for un-itemized

(new) works, (iii) agree on revised project cost which

should be the basis of progress reporting

Immediately

(i)immediately,

(ii) Dec 15,

2015; (iii) Dec

15, 2015

2. Package 3 Complete the long overdue INR 15 lakhs work Dec 31, 2015

3. Package 4 RI measurement, joint inspection, DLP kicks in Dec 31, 2015

4. Package 5-I and 5-

II

PWD to hold a discussion with CCC’s management at the

higher level to decide on modalities to speed up the works

and clarify the administrative/contractual recourses

available should progress remain slow.

Share with the World Bank the agreed modalities to the

World Bank information.

Nov 27, 2015

Dec 4, 2015

5. Revise a resource-based work program to achieve the

below milestones by June 30th

, 2016

Nov 30, 2015



4


6. Package 5-I Earthwork- entire stretch (18.5 Km as per the scope)

Subgrade- entire stretch (39 km as per the scope)

Sub base - 30 km out of the scope 40 km

WMM and DBM - 25 km out of the scope 40 km

Major structures - complete 4 out of the scope 7

Cross drainage - 100 nos. out of the scope 218 nos.

Package 5-II

Earthwork- entire stretch (25 Km as per the scope)

Subgrade- 25 km out of the scope 32 km





June 30th

, 2016 (to

be reviewed in

May 2016 mission

on prorata basis)

7. Ensure daily watering of dust or RIDC look for other

options to avoid the nuisance

Immediately

8. Attend to the road maintenance - or RIDC look for other

options to keep the road traffic worthy

Immediately

9. Remove the balance excavated material to designated,

prepared and approved disposal sites, failure by the

contractor to do so, opt for sub-contracting

December 15,

2015

10. Aim for physical progress 55%

June 30, 2016



, 2016

Nov 30, 2015

12. Package 6-I Earthwork- entire stretch (17 Km as per the scope)


Sub base - entire stretch (17 km as per the scope)

WMM and DBM - entire stretch (17 km as per the scope)

BC - entire stretch (17 km as per the scope)

Major structures - complete all 5 as per the scope

Cross drainage – all 50 nos. as per the scope.

Package 6-II


Subgrade- 24 km as per the scope

Sub base - 24 km as per the scope

WMM and DBM - 24 km as per the scope

Major structures – complete all 6 as per the scope

Cross drainage – all 96 nos. as per the scope

April 30th

, 2016 (to

be reviewed in

May 2016

mission)

13. Aim to substantially complete the works May 31, 2016

Component 2 - Core Network Maintenance and Management

14. Periodic

maintenance

complete the ongoing 7 contracts May 31, 2016

15. PBMC and Bio-

engineering

Award Contracts packages 2,3 and 4 March 31, 2016

16. Blackspot

Improvement

Complete the ongoing 7 contracts May 31, 2016



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17. Road Maintenance

Financing

Mechanism

PWD to submit a report on the sustainability of the

existing funding mechanism

Feb 28, 2016

18. RIDC’s expanded

mandate

PWD to submit a report on the organization structure its

administrative functional manual

Feb 28, 2016

19. HPSRP-II Assign a core, full time team-re: LA, selection of a DPR

consultant and design review, bidding document

preparation and overall project preparation

Dec 31, 2016

Prepare project implementation schedule and operation

manual

Jan 31, 2016

Feb 28, 2016



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DETAILED AIDE MEMOIRE

INTRODUCTION 1. A World Bank mission visited the state of Himachal Pradesh during November 22-26, 2015, to

review the progress made since the last mission and support the implementation of the Himachal Pradesh

State Roads Project (HPSRP). The mission visited a number of project sites and held extensive discussions

with officials and engineers from the Public Works Department (PWD) and the Himachal Pradesh Roads

and other Infrastructure Development Corporation (RIDC). The mission wishes to thank them for their

hospitality and collaboration.

2. This Aide-Memoire (AM) summarizes the findings, recommendations, and agreements reached

during the mission. It includes 14 Annexes (including status of actions agreed during previous mission in

Annex 3 and a list of agreed actions during the current mission in Annex 4). The main findings and

actions to be taken, an update of actions agreed during the last mission, were all discussed with PWD and

RIDC at a wrap-up meeting in Shimla on November 26, 2015.

II. KEY PROJECT DATA & PERFORMANCE RATING

Table 1 Key Project Data & Performance Rating

Key Project Data Project Performance since the last mission

Total Project Cost (PAD): US$ 401 million Project Development Objective: MS

Loan Amount:

-Original Loan: US$220 million

-Additional Loan: US$61.7 million

Implementation Progress: MS

Bank Board Approval Date:

-Original Loan :June 5, 2007

-Additional Loan: October 25, 2012

Project Management: MS

Effectiveness Date:

-Original Loan: October 5, 2007

-Additional Loan: April 2, 2013

Procurement: MS

Loan Closing Date: June 30, 2016 Financial Management: S

Project Age: 101 months Environmental Safeguards: MS

Loan Disbursed: 67.8% (US$ 190.9 million) Social Safeguards: MS

Loan Committed: 96% Flags: (one) Country Record Ratings: HS=Highly Satisfactory; S=Satisfactory; MS=Moderately Satisfactory; MU=Moderately Unsatisfactory; U=Unsatisfactory; HU=Highly Unsatisfactory

3. Project Development Objective (PDO).The development objective of the Project is to reduce

transport costs and to improve traffic flows on priority segments of the core road network of Himachal

Pradesh. This objective is to be achieved through a package of prioritized infrastructure investments and

improved management practices. The indicators to measure performance in achieving the development

objective are: (i) condition of the core network; (ii) speeds on the project upgrading roads; (iii) fatal

accident rate on the state highways; and (iv) the level of road user satisfaction on the core network. The

mission together with the GoHP reassessed the Project Development Objective (PDO) and concluded that

the PDO remains valid and it is likely to be substantially achieved by the end of the project. The progress

in achieving these performance indicators is presented at Annex 1.

4. Based on the progress of performance indicators, the progress in achieving the PDO is maintained

Moderately Satisfactory. The two PDO indicators namely increased average speed on the completed

roads and user satisfaction surveys have progressed well while the indicators -percentage of network in



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poor condition and fatalities in road accident are yet to come down markedly to achieve the end project

targets.

Table 2 Outcome Indicators

Outcome Indicators Baseline Target Value

by Mid-term

Target

Value by

completion

Value/Status of performance

indicator

% of the entire core network

(~4,000 km) in poor condition 40% 30% =< 10% 24.3% (851/3501)

Average speeds on the WB

financed roads, which received

upgrading, predicted using HDM-4,

(% increase)

25 kmph

25% for

completed

stretches

25% for

completed

stretches

298 km out of 435 km of roads

(69%) of road stretches have

been completed and speeds on

these roads have increased by

more than 52%.

Death rate on HP state highways

(number of deaths involved in

traffic accidents/1,000 veh)

2 =<2.0 =<2.0

0.2781 ((271/974 for year 2014-

15) registered vehicle data is

yet to be updated by the

Transport Department.

Level of road user satisfaction with

the entire core network, index 1-5 1.5 2 3

3.57 (MTR value; a second

survey will be done in August

2015)

III. DETAILED PROJECT IMPLEMENTATION

Overall Implementation Progress: The Project consists of two components. The overall Implementation

Progress is rated as Moderately Satisfactory and the details are as follows.

Component – 1: Core Network Improvement Component (Moderately Satisfactory):

5.1 Overall: The MS rating was maintained owing to the average rate of progress in civil works,

i.e. about 10% since the last mission and the completion of two more contracts namely package 4 and 9

bringing the total completed packages to 8. However given the short period remaining in to the contracts

two critical packages 5-I, 5-II, are less likely to be completed. However the progress in packages 1-

Bridges, 6-I, 6-II and 7-B, promises their substantial completion before the loan closes on June 30, 2016.

Improvement in quality, better site management and compliance to environmental and social management

are to be given sufficient attention as physical progress start to speed up.

5.2 Highlights: As of the current mission, eight out of 14 contracts namely contracts 1, 2,3,4,7,8,9

and 10 have been completed and taken over by PWD. Out of the ongoing six contracts, two are bridge

contracts along packages 1 and 7 roads. The overall physical progress of civil works is 70% compared to

60% in May 2015. Given the prolonged wet season since December 2014 and the works started as late as

April in many sites, the progress is considered reasonable.

5.3 Contract 1: completed with exemplary quality and handed over to the RIDC in December 2014.

Defect liability period will be over in December 2015, no serious defects have been observed, as built

drawings have been submitted to the Employer.

5.4 Contract 1-B bridges: This contract consisting of 6 bridges and 2 minor drainage structures with

approach works has been awarded in August 2014 and works commenced in October 2014. The

1 This has shown a slight increase from last mission



8

contractor’s progress in mobilization, organization of the site and programming of works has continued to

be satisfactory and the physical as well as financial progress is about 31% an increase of 16% since the last

mission.

5.5 Package 2 has been completed and a final taking over has been made by RIDC, disputed

contractor’s final payment has been amicably settled and payment is being processed.

5.6 Package 3: The package has been substantially completed with some Rs15 lakhs works

remaining and to be subcontracted.

5.7 Package 4 and the realignment section. The Contractor completed all works on the main and

realignment works. Plans to carryout joint inspection and provisional taking over was agreed to be

finalized by December 31, 2015.

5.8 Package 5-I ad 5-II: a substantial increase in resources has been noted but still require more

given the short period remaining in to the contracts. In addition an efficient use of the existing resources is

very important to increase outputs of earthwork, crushing and drainage structures operations. The progress

of this contract is one of the key factors determining how the entire project would be positioned at the loan

closing in June 2016. The top management of the contractor’s company met following the mission and

broadly agreed on how to ramp up progress in the coming weeks and months.

5.9 Packages 6-I and 6-II: the contractor continued on the good progress on earthwork and drainage

structures, the contractor has also picked up progress on pavement works but needs to speed up to

complete the works within the contractual completion period. If not by the completion date in March

2016, it is highly likely the contract will be completed by the loan closing date.

5.10 Package 7: new bridge works has been progressing well, the substructure works are moving in

full swing. The contract is likely to be completed as per the plan provided that the current pace of progress

is maintained.

5.11 Package 8 has been substantially completed and already taken over a year ago. Payment was

suspended on account of some surface cracking observed in few stretches and difference of opinion on

final quantities between the CSC/RIDC and the Contractor. Amicable settlement for disputes on a set of

financial claims by the contractor is ongoing, RIDC hopes settlement in the coming one month or so.

5.12 Package 9 was substantially completed and provisional taking over followed by joint inspection

is planned for end December 2015.

5.13 Package 10 completed 3 years ago and all pending claims have been settled.

Component– 2: Core Network Maintenance and Management (Moderately Satisfactory):

5.14 The rating for this component is maintained Moderately Satisfactory. Now three PBMC

contracts have been awarded and under implementation. Important lessons are being drawn from these first

batch of contracts and being taken into account in the design of the second batch of three contract, which

will soon be tendered and awarded by end march 2016. On the institutional development front, following

the issuance of a notification by GoHP to implement the transfer of the core road network to RIDC, not

much has been done since the last one year. The state had drafted a road policy that emphasizes on

maintenance and its funding mechanism, which was considered a good first step, however establishing the



9

actual move to the mechanism did not get much traction. Establishing a sustainable road maintenance

funding mechanism and evolving RIDC into an agency to manage the core road network are activities

agreed during the negotiations of the additional financing to be implemented by PWD. The update of the

status of each activity under Component 2 is highlighted as follows.

5.15 Periodic maintenance: All the planned 1480 km periodic maintenance works phased in three

tranches have been procured. Tranche 1- 532 km and Tranche 2- 517 km works have been completed. In

Tranche-3 the maintenance of 360 km roads was completed, which brings the total of the three tranches to

1409 km out of the total planned 1481 km. Works on 7 packages of 72 km is ongoing and is expected to be

completed by End January 2016.

5.16 Long Term Performance Based Maintenance Contract (LTPBMC). Three packages (220 km

out of planned 446 km) in Mandi, Hamirpur and Shimla zones have been awarded. Two contracts in

Kangra and Hamirpur zones, which include long term bio-engineering slope stabilization works, are under

procurement and will be awarded latest by March 31, 2016. The PWD maintenance units are drawing

important lessons from the implementation of the three contracts to improve on the two contracts under

procurement.

5.17 Black spot improvement. 25 blckspot improvement works have been packaged in 9 contract and

awarded. As of November 18 works have been completed successfully and 7 works are ongoing slated to

be completed before May 31, 2016. As agreed in the previous missions RIDC has now started to collect

crash data after the improvement in line with the same format used for the baseline, prepare a report about

the change in crash incidences and formulate the lessons learnt to inform the design of similar initiatives in

the future. Initial data shows signs of improvement on crashes, but could not be conclusive as the data is

only for short periods and need to be observed at least for a year at each black spot.

5.18 Road Accident Database Management System (RADMS). The Consultants for establishing

RADMS has completed the development of the system in all districts. The RADMS is now in place and

being implemented in all districts which is going very well. TRL has done a good work on monitoring data

quality which was an issue to some extent initially, and now being resolved and quality is almost at the

desired level. Thee data entry module for Health & Family Welfare department remains a challenge as the

department is yet to fully subscribe into the system. An Accident Management Cell (ADMC) is

functioning well from the office of the Director General of police. Four police personnel who are quite

well versed with RADMS are making up to date data entry pertaining to the two pilot districts. These

officers can be used as key resource persons for training and troubleshooting in the days ahead. The

following action need to be taken.

Distribute the additionally procured tablets to the intended units

Provision of Sim to ADMC by December 1st week

Discuss and decide the Possibility of hosting it in ac loud server – December 15t

Follow up the GIS to be installed through PMGSY to link it with RADMS

Explore the possibility and make a decision to purchase a google map to run the RADMS

– Dec 15.

Table 3 Road accident records

Year

Total number of registered

vehicles [as on March of

the year]

Number of fatalities due to road

accidents on state highways during the

year [from 1st July of previous year to

30 June of the current year]

Death rate on HP state highways

(number of deaths involved in

traffic accidents/1,000 vehicles)

2009 522,983 281 0.54

2010 583,673 286 0.49

2011 621,714 322 0.52



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2012 766,959 244 0.32

2013 974563 241 0.24

2014 974563 271 0.278

5.19 Road Maintenance Financing. A year ago PWD shared with the Bank team a draft road policy

which included road maintenance funding. Further PWD agreed to carry out an assessment of the existing

maintenance situation and funding mechanism through an independent consultant with the objective of

identifying the scope for improvements and eventual implementation. PWD preferred to do it in-house and

submitted a report, but the report lacked information whether the funding requirements have been

reasonably met or the sources of funding are sustainable and if not, what needs to be done. No appreciable

steps has been taken so far. In this mission too PWD promised submit a better report and action plan latest

by February 28, 2016.

Table 4 Maintenance budget and expenditure

Year-wise Details of Funds Available/Expenditure incurred for Repair & Maintenance /Salary (Rs. in Crore)

Year

Amount for

Maintenance

of Roads as

per Finance

Commission

Norms

Additional

Grant-in-Aid

for

Maintenance

of Roads as

per Finance

Commission

Norms

Total Total Expenditure for Maintenance

of Roads including Salary

Work

Charged

Gang

Labor

Daily

Waged

Labor

HP

PWD

Salary

Total

Expenditure

for

Maintenance

of Roads

excluding

Salary

% of

maintenance

expenditure

w.r.t. Finance

Commission

norms

1

2 3 4=(2)+

(3)

5 6 7 8 9 = (5)-(6)-

(7)-(8)

10 =

[(9)/(4)]*100

Plan Non

Plan

Total

2006-07 307.39 65.41 372.8 3.1 478.18 481.28 253.31 - 75.25 152.72 41

2007-08 322.76 65.41 388.17 5.09 671.97 677.06 417.19 - 90.89 168.98 43.5

2008-09 338.89 65.41 404.3 0 685.58 685.58 394.2 - 90.2 201.18 49.8

2009-10 355.84 65.41 421.25 132.22 756.31 888.53 456.74 - 106.84 324.95 77.1

2010-11 373.63 65.41 439.04 108.02 957.53 1065.55 559.24 - 132.99 373.32 85

2011-12 392.314 89.33 481.64 50.05 1157.45 1207.5 692.13 20.68 170.06 345.31 67.4

12-13 411.93 102.36 514.29 36.66 1123.55 1160.21 650.32 21.89 146.8 341.2 66.3

13-14 432.53 115 547.53 51.78 1047.81 1099.59 611.87 20.46 145.27 321.99 58.8

14-15 454.15 130 584.15 37.62 1326.27 1363.89 748.64 27.26 205.01 382.98 65.5

15-16* 476.86 476.86 24.66 1289.33 1313.99 782.01 27.27 211.18 293.53

5.20 RIDC’s expanded mandate. The GoHP issued a notification to all concerned that RIDC is

entrusted to manage the state’s core road network. PWD thereafter was supposed to prepare an

organization manual for RIDC’s expanded mandate including structures, functions, responsibilities,

workflows, etc. and finalize it by end February 2015. The mission was informed that this is still a work in

progress and the mission was concerned that if PWD is at all interested in this reform as no concrete

actions have been taken so far. The mission once again cautioned PWD that failing on this task would

jeopardize a sustainable maintenance management of the road network. The organizational structure and

the functional manual will now be completed by February 28, 2016 and shared with the Bank after the

GoHP’s approval.

5.21 Project Management System: the consultant hired to develop electronic based project

management system, has completed the system development stage, and the data entry task had started by



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contractors of active packages. The team was concerned that the data collection from each package is

taking longer. The mission felt that the system faced two key challenges in its implementation; (i)

responsible and reliable unit to enter data on time and, (ii) intensiveness of the data at the current capacity.

As part of the consultants post system development responsibility, PWD needs to work with the consultant

to identify a sustainable data collection unit and limit the data collection to the essentials while keeping the

flexibility of the system for future expansion as capacity increases.

Table 5 Summary of linear physical progress

Packages Length (km) Sub-base (km) WMM (km) DBM (km) Wearing Coat (km)

Phase – 1 232 176 163.8 157 148

Phase – 2 203 167 157 156 151

Total 435 343 320.8 313 299

Proportion - 78% 74% 72% 69%

6. Construction Supervision. The mission observed that the performance of the construction

supervision consultants (CSC) has remained to be a concern. The mission suggests the CSC has to pay

attention to the following as its role as an Engineer:

Ensure each contract has a resource based work program, which is a key to manage any civil

works contract, as contractors proved to be weak in this aspect, provide the requisite guidance

for them to produce a realistic work program;

Use the work program to base any communication with the Employer and Contractors,

informing how ahead or behind the actual work progress is w.r.t to the WP, advise if the WP is

no more relevant and its appropriate revision;

Advise the contractor on the adequacy of its human, equipment, material resources in line with

the work program as revised from time to time;

Timely respond to any contractor’s requests for possible variation instruction when required,

process variations including timely issuing the instruction and determining rates for new items,

issuing designs and drawings in a reasonable period of time;

Ensuring the deployment of qualified staff in the CSC’s team;

Produce a quality progress report focusing on every aspect of the contract management, not

merely focusing on physical and financial progress, but the social, environmental, safety, and

construction quality, claims, etc. in a succinct but informative manner;

Revise the cost estimates of each contracts quarterly with appropriate back up for the revisions.

Environmental Management

7. Compared to the mission’s observations in May 2015, environmental management has shown

marked improvement in packages 5-1, 5-2, 6-1 and 6-2. However there are still areas that need attention

and immediate actions including the removal of excavation waste lying in the by-pass section of 5-1, the

consistency in minimizing dust nuisance, work zone safety around structure works, etc. The mission also

concerned by the sequencing of works that hill side cutting activities are far ahead of the required

protection works thereby increasing the risk of land slip in many sections. It is strongly suggested that the

contractors in packages 5-1 and 5-2 boost their protection works capacity to catch up the pace of

earthworks.



12

Social Safeguards

8. The implementation of R&R activities is progressing satisfactorily. The field visits in five

packages revealed good attention to land acquisition and R&R settlement. Agreements to complete

remaining LA and R&R as follows: (a) Complete minor LA in Package 5 (1) before end January 2016;

(b) deal with few cropping LA issue for an approach road of a bridge in Package 5(2); (c) restore the

village access roads damaged due to road works in Packages 5 (1) and (2); (d) hire consulting agency for

conducting the R&R Impact Assessment Study before end January 2016; ( e ) update the data base on LA

and R&R before end December 2015; (f) initiate measures for undertaking capacity building and

sustainability measures on LA and R&R in the PWD (see Annex for details).

ICT systems

9. Project management Consultant (for ICT infrastructure): Messer’s WIPRO technology has

been hired to define the software and hardware system requirement for PWD’s computerization. Its scope

includes defining entire IT infrastructure (at HQ in Shimla as well as in all field offices) along business

processes and suggest the IT model for entire PWD. In first phase, consultant will review the existing

infrastructure and processes to come up with “As-is” study report, organize workshops with all

stakeholders to come up with “To-Be” study report and finally deliver “Gap Analysis” report which will

define i) IT infrastructure required ii) proposed application architecture for the application(s) and iii)

business processes required to implement application. The consultant submitted its inception report and

drafted a ToR for the system implementing consultant (SI).

10. The as-is study identified deficiencies in the existing systems, there are many applications

independently running in the PWD system not necessarily talking to each other; data collected manually in

the filed but entered centrally example being RMMS, which however could easily be done at the filed level.

The consultant has submitted its initial report with recommendations. It suggested 25 modules to

efficiently handle the PWD processes. The recommendation provides two options to PWD to choose from:

the option of developing a new system altogether or adopt the e-IHP software earlier developed in other

GoHP departments. The consultant has also drafted the ToR for the SI which was also shared with the

Bank for any feedback. The Bank team felt that sufficient consultation has not been made with HPRIDC

possibly with the wider PWD in deciding the modules and understanding the pros and cons of the two

options suggested by the consultant. The mission underlined that in case PWD opts to adopt the e-IPH in

use by department of irrigation, the following need to be looked in to:

a. e-IPH has total 14 modules, out of these 14 modules only 3-4 modules are currently being

used, remaining modules are not tested so far.

b. PMC consultant has proposed 25 modules for HPPWD and also suggested interface with other

applications for example RMMS, GIS and OMMAS etc. In this case, PWC will still have to

develop 11 more modules and develop interface with other applications.

c. NIC has not shared any documentation related to e-IPH for example user manual, admin

manual and most importantly source code of the application, without source code it would not

be possible to upgrade the existing e-IPH

However, in case if both the department would still like to use e-IPH within PWD, mission

recommends the following:

a. Re-design e-IPH application instead of customizing because e-IPH application has been

developed over the years and technical documentation of e-IPH application is not available

b. Both the department should constitute a committee comprising of members from IPH and

PWD department to develop Scope of Work to upgrade e-IPH for both the departments.



13

c. Develop new MIS from scratch, to reduce the development efforts of proposed MIS, use

existing business logic / workflow of 14 modules from e-IPH. In this case, System Integrator

will have to conceptualize, design and develop remaining 11 modules only.

11. Going forward, a detailed discussion on the proposed modules and the options to develop the

system has to be done with PWD and the decision has to be made by PWD. The ToR for the SI should also

be in sync with this decision. Details of the mission findings are in Annex 15.

5.22 Road Accident Management System (RADMS): Road Accident Database Management

System (RADMS). The Consultants for establishing RADMS has completed the development of the system

in all districts. The RADMS is now in place and being implemented in all districts which is going very

well. TRL has done a good work on monitoring data quality which was an issue to some extent initially,

and now being resolved and quality is almost at the desired level. Thee data entry module for Health &

Family Welfare department remains a challenge as the department is yet to fully subscribe into the system.

An Accident Management Cell (ADMC) is functioning well from the office of the Director General of

police. Four police personnel who are quite well versed with RADMS are making up to date data entry

pertaining to the two pilot districts. These officers can be used as key resource persons for training and

troubleshooting in the days ahead. The following action need to be taken:

Distribute the additionally procured tablets to the intended units

Provision of Sim to ADMC by December 1st week

Discuss and decide the Possibility of hosting it in ac loud server – December 15th

Follow up the GIS to be installed through PMGSY to link it with RADMS

Explore the possibility and make a decision to purchase a google map to run the RADMS – Dec

15th

Procurement

12. Procurement performance during the review period is rated as Moderately Satisfactory.

13. This assessment is based on: the performance of the project in the procurement of the following

items during the period of the review: (i) consultancy Services for RMMS, (ii) the feasibility and DPR

consultancy services, (iii) consultancy services for user satisfaction survey and (iv) Performance based

maintenance contracts.

14. There has not been any update in the Procurement plan. The mission reminded that the project

should update when there will be omission or addition to the existing list, changes in the method of

procurement and any other changes of material effect to the PP.

15. Procurement Post review (PPR): The post review of a sample of contracts of “accident black

spot improvements” which were carried out at the zonal level offices has been shared with the PIU.

16. Civil Works: With the latest award of Package 7 Bridge, in December 2014 all the packages of

civil works have been awarded except the two PBMC contracts. Although progress made in various

packages, packages 5-I and 5-II are less likely to be completed by the current contract completion

dates/loan closing date – June 301, 2016.

17. Consultancy Services: The RMMS contract is under negotiations and needs to be finalized. The

finalization of RFP and shortlisting of firms for the feasibility and design services of the proposed second

SH project has taken more than 6 months, this is unacceptable by any standard. The contract for the next

Road User Satisfaction Survey (RUSS) is under negotiations and should be awarded soon so that the

service is delivered before the loan closing

Financial Management



14

18. The implementation support mission reviewed the continuing adequacy of the financial

management arrangements at the project and the progress made on the action plan agreed during the

previous mission. The recent developments and key issues are highlighted:

19. Budget and Disbursements: For FY 2015-16, as against the sanction for budgetary provision of

Rs 2,722.10 million, the project has incurred an expenditure of Rs 1,700 million till November 30, 2015.

Disbursement from the World Bank is at USD 190.88 million which represents 86.76% of the loan of USD

220 million. The outstanding balance of designated advance as at November 30, 2015 is USD 12.05

million. This reflects expenditure reported till June 30, 2015.

20. Claims worth Rs 530.70 million for Jul-Sept 2015 and Rs 520 million (bank share: Rs 420

million approx.) for Oct-Nov 2015 shall lead to documentation of the entire outstanding designated

advance balance. The project is regular in submission of IUFRs. Disbursement under additional financing

IBRD 81990, which became effective on March 8, 2013, is still NIL.

21. Finance Staffing: During the previous mission, it was informed to the Bank that it had been

proposed to transfer the work of Finance wing of HPRDIC from HPIDB to in-house staff of HPPWD.

However, it has now been decided that the existing arrangements shall continue and any change in the

existing arrangements shall be looked at only for the second phase.

22. Internal auditor: The existing internal auditors M/s Soni & Rustogi Chartered Accountants

have been appointed for FY 2015-16 in the 80th board meeting held on October 29, 2015. During the last

mission, the project was asked to share the internal audit report for period ended March 31, 2015. The

same was shared during the mission. It was informed to the Bank team that the audit report for the period

ending September 30, 2015 shall be sent to the Bank latest by December 31, 2015.

23. External Audit: The audit report for FY 2014-15, furnished by M/s Anil K Sood & Co, had

been shared with the Bank by the project e-mail dated October 17, 2015. The same has been reviewed and

found to be acceptable. The project has continued to follow sound financial management practices for the

benefit of the project and the entity as a whole.

24. Based on the above, project Financial Management is rated as Satisfactory.

Agreed FM Actions:

Action

Share internal audit report and action taken report for half year ended September 2015

Project Costs, Expenditure and Budget

25. Expenditure as of November 3, 2014 was Rs 1247.5 cr- an increase by about Rs 197 cr. The

expenditure made and projected expenditure is presented below.



15

Table 6 Project Costs, Expenditure and Budget

Estimated

Cost at

Appraisal

(2007) (US$)

Estimated

Cost at 20122

(US$)

Expenditure

up to Nov 30,

2015 (Crore)

Forecast for

the next 6

months

(Crore)

Cumulative

Forecast on

June 30, 2016

(Crore)

Upgrading Works 211.18 276.78 1013.7 180 1193.7

Utility Shifting Tree Cutting 1.73 7.99 7.30 0.1 7.4

Compensatory Afforestation 0.86 0.86 10.7 0 10.7

Periodic Maintenance Works 55.97 55.97 190 24 214

Maintenance Works,

Consultancy Services and

Trainings

18.51 18.51 73.2 7 80.2

Land acquisition 12.42 35.72 178.36 0.2 178.56

R&R 2.14 3.87 5.50 0.2 5.7

Incremental cost 0.61 0.61 4.29 0 4.29

TOTAL 303.42 400.31 1483.05 211.5 1694.55

Foreign Currency Saving vis-à-vis Depreciation of Rupees

26. The Indian Rupee depreciated against US$ during 2012/13 by about 20% and stabilized at that

level. Since more than 90% of the contracts are pegged in INR, It was expected that there would be a

saving on the foreign currency portion of the project resources allocated from IBRD. The table below

provides a brief analysis of the effect of the depreciation.

IBRD share of the project cost including additional

financing

($220m+$61.7m)=$281.7m or

INR13,522m

cumulative disbursed amount of IBRD share

when the depreciation stabilized

INR7,728m

IBRD share undisbursed amount when the

depreciation stabilized

13,522-7,728= INR5,795m

Possible savings on the Undisbursed foreign

currency (@20% depreciation)

20%(5,795)=INR1159m

27. While this amount of saving generated from depreciation of rupees, the project cost increased

substantially during this period. Two large contracts namely Packages 5 and 6 were rebid and the award

2 Estimate revised in 2012 led to additional loan of US$61.7million



16

amount was higher than the originally envisaged by INR 1693, which more than the saving. In addition the

following events during implementation jacked up the project cost further.

(a) The amicable settlement between the Contractor and Employer to omit and separately rebid the

bridge works from Package 1, to expedite the completion of the entire contract;

(b) 1.3 km stretch of a completed road of Package 4 contract was lost due to a massive landslip in the

Jahu area; and the road had to be aligned and constructed by the same contractor as an addendum

to the contract.

(c) A missing bridge in the original design of package 7 was included to ensure complete

connectivity.

28. Looking at the above situation, if the project will be completed on time, there will rather be a

shortage of resources, and GoHP has to timely allocate budget to cover for the possible gap..

Project Management

29. RIDC Staffing. Though operating with some positions still remain unfilled, RIDC is doing

reasonably well in terms of discharging its responsibility. As more contracts are now coming to an end, it

is inevitable to settle outstanding disputes, RIDC management staff need to be harnessed with dispute

resolution skills including amicable settlement and arbitrations. When RIDC assumes its long term

responsibility of the core road network management function, the staffing has to be entirely revisited as

part of the task to reorganize RIDC to take over the CRN management responsibility from PWD. For the

current project, GoHP is requested to ensure continuity of the project management team.

30. Project Monitoring and Reporting. The mission requested RIDC to continue to use the agreed

Project Report format (which contains 8 excel-based reports and has been agreed at the project appraisal

stage) to monitor project progress. The mission requested RIDC to regularly update the Project Report and

forward it to the Bank within 15 days after every quarter. The Bank has shared with RIDC sample progress

reports and the Bank consultant guided them on outlining the report structure, a sketch report was

submitted in the middle of the mission but was not that useful.

31. Performance Monitoring Indicators (PMI).The mission and RIDC jointly reviewed the PMIs

and updated the value of PMI indicators based on available information. The mission noted that for one of

the outcome indicators to measure increase in average speed in completed roads, RIDC was able to

establish data on baseline and current speed in collaboration with HP Transport Department. The second

user satisfaction survey is planned to be conducted before the loan closing in June 2016. The status of

achievement of the performance indicators is presented in Annex 1.

32. Information Disclosure .The mission reviewed two key transparency aspects on the project i.e.

information disclosure and complaint handling mechanism to deal with various types of complaints. RIDC

continued to handle complaints lodged through the website as well as manually.

33. Compliance with Loan Covenants. The status of compliance of the Project and Loan Agreement

covenants is in Annex 2. All covenants are in compliance.

34. Next Implementation Support Mission. The next full implementation support mission is

scheduled for May 2016.



17

IV. ANNEXES

Annex 1 Progress of achievement of performance indicators

Annex 2 Status of compliance of legal covenants

Annex 3 Status of Actions/Activities Agreed During the Last Mission)

Annex 4 Actions/Activities Agreed During this Mission (to be reviewed during next mission)

Annex 5 People Met by the Mission

Annex 6 Mission Comments on Upgrading Works

Annex 7 Mission Comments on Maintenance Works

Annex 8 Details of Social Issues and Agreed Actions

Annex 9 Details of Environmental Issues and Agreed Actions

Annex 10 Financial Management Issues and Actions

Annex 11 Status of Upgrading Works

Annex 12 Status of Maintenance Works

Annex 13 Status of all Consultancy Services

Annex 14 Status of Encumbrance in Upgrading Roads

Annex-15 Computerization of PWD



18

Annex 1

Progress of Achievement of Performance Indicators

Outcome Indicators Baseline

Target

Value by

midterm

Target Value

by

completion

Value/Status of performance

indicator

% of the entire core network (~4,000 km) in

poor condition

40% 30% =< 10% 24.3% (851/3501)

Average speeds on the WB financed roads,

which received upgrading, predicted using

HDM-4, (% increase)

TBD in

YR1

25% for

completed

stretches

25% for

completed

stretches

71% of road stretches have

been completed. However,

speeds have increased by more

than 52% on 321 km out of 435

Km. of roads as per Bus Speed

data from transport corporation.

Death rate on HP state highways (number of

deaths involved in traffic accidents/1,000

veh)

2.0 =<2.0 =<2.0 0.34 ((372/1077 for year 2015-

16 up to November, 2015) on

all the roads of the State.

Level of road user satisfaction with the entire

core network, index 1-5

1.5 2.0 3.0 3.57

Component One (Core Network Upgrading):

% of target roads (~ 447 km) of core network

completed upgrading

0% 30% 100% 71 %

% of target roads (~447 km) in excellent

condition (no cracking; IRI < 3.5)

0% 95% 81 %

% of fiscal year contracts let within 120 days

of bidding (after deadline of bids received)

0% 90% 100% In 2014-15 =

Overall: 100%

Upgrading works = No

Procurement

Consultancies = Nil

Maintenance works = One

No.-OPBMC – Shimla Zone,

HPPWD

% of PAPs paid compensation and provided

with R&R assistance

0% 100% for

Phase I

100% for

Phase II

Land compensation progress:

Phase 1=100%, Phase 2 = 99%,

R&R assistance progress: 99%

% survival rate for trees planted under the

Project

0% 50% Periodic Maintenance Works=

28.46%

Compensatory Afforestation of

Upgradation works= 81.36%

% of road users and project construction

worker aware of correct ways of HIV/AIDS

prevention and transmission

10% 30% 50% 74%

Component Two (Core Network Maintenance and Management):

% of target roads (~2,000 km) of core

network receiving periodic maintenance

0% 50% 100% 77% (170 Km. road got

periodical renewal out of

targeted 221 Km. length)

% of performance-based contract packages

executed on target roads (~300 km)

0% 30% 100% 60%- Three Contracts awarded,

4th

(Kangra Zone) work yet to

be awarded and 5th

(Package -2

and 3) Bid to be opened on 29-

12-2015.

% of 20 target locations receiving black spot

treatment

0 30% 100% 72% (18 No. blackspots

improved / completed out of 25



19

Nos.)

Full operation of stable road financing

mechanism for the core network (~4,000 km)

Nil Yes Report on assessment prepared

& reported to the World Bank.

Reduction in share of permanent gang labor

costs in total spending on routine and

emergency works

75% 65% 50% 58%

Setting up of Quality Assurance System Nil RIDC (incl. 3

CMUs)

completed

ISO

registration

Completed

Development of Accounting Policies and

Procedures Relating to Road Assets

Nil Complete

d

Recommenda

tion

implemented

RMMS developed and Annual

maintenance plans are being

prepared using RMMS system.

Rolling annual training plan prepared,

implemented and evaluated

Nil Yes Yes Completed



20

Annex 2

Status of Compliance of Legal Covenants

Description of Covenant Date

Due Status

GoHP shall maintain the Board of Directors of the RIDC with composition and powers sufficient

to function and direct the carrying out of the Project in a timely and effective manner. Recurrent C

GoHP shall maintain a dedicated team of suitably qualified staff in RIDC both at HQ and in at

least 3 dedicated field divisions, with sufficient resources Recurrent C

RIDC shall prepare EMPs and RAP for Phase II roads in accordance with Operations Manual and

R&R policy, satisfactory to the Bank 4/5/2009 C

RIDC shall implement the Project in accordance with Operations Manual, EMPs, RAPs,

Financial Management Manual Recurrent C

GoHP shall transfer Loan Proceeds to RIDC within 3 weeks of receiving them from GOI Recurrent C

RIDC shall prepare and make public by March 31 of each year starting from 2008 an annual

Road Maintenance Plan for core road network for following FY and implement it in a timely &

efficient manner

Recurrent C

RIDC shall prepare and make public by April 30 of each year starting from 2008 a core road

network condition and traffic survey report and a core road network maintenance achievement

report for the proceeding FY

Recurrent C

GoHP shall have the financial statements audited by acceptable auditors and furnish the Bank the

audited reports no later than 6 months after the closing date for the statements Recurrent C

RIDC shall maintain a financial management system in accordance with agreed requirements Recurrent C

GOI shall make Loan proceeds available to GoHP according to the agreed arrangements Recurrent C

RIDC shall prepare and furnish to the Bank quarterly Project Reports including agreed

performance monitoring indicators no later than 45 days after end of each quarter Recurrent C

All goods, works and services to be financed out of the Loan shall be procured in accordance

with the provisions of the Project Agreement Recurrent C

Prepare project reports for each fiscal year quarter and submit to Bank not later than 45 days after

the end of the period. Recurrent C

Prepare and furnish to the Bank (a) by Nov 15, 2009, a comprehensive Project progress report

satisfactory to the Bank; (b) two(2) impact assessment reports of the implementation of the RAP,

the first by May 31, 2009 and the second within 120 days of completion of all resettlement under

the project

C



21

Annex 3

Status of Project Implementation Action/Activities (agreed during the last Mission – May 2015)

Component 1- Core Network Improvement

Component

Due Date Status

1. Package 1,2, 7, 8

and 10

completed, but outstanding bills

need to be settled immediately

June 30 ICB-1:- The CSC has submitted draft final

statement which is under process in the office.

75% amount of work done has been released to

the contractor. All the disputes/issues/claims

have amicably been settled with Contractor and

the same has been approved by BOD (HPRIDC)

in its 79th

& 80th

meeting held on 29-09-2015 &

29-10-2015. As the draft final statement involves

variation in some of the quantities, for which

Final Variation Order has been submitted by the

Engineer (CSC) which is under process in the

office. Balance amount shall be paid on approval

of variation order.

ICB-2:- The CSC submitted draft final statement

by referring the letter of RE vide letter No

BQ_224_PD_4632 dated 21-05-2015 which was

returned vide this office letter No. 944 dated 11-

06-2015. The CSC was requested to expedite the

matter. At present the draft final statement is

pending with Engineer (CSC).

ICB-8:------

ICB-7 & ICB-10:-

All the issues related to payments settled.

2. Package 1 bridges good start, needs to keep

momentum

NA Work is in progress. 31% progress has been

achieved till October, 2015.

3. Package 2 department maintenance is not up

to the mark, the quality of patch

is very poor

The concerned Executive Engineer, HPPWD

Divisions Una & Bangana has been asked to

rectify the maintenance & patch work, vide this

office letter No. 2009-12 dated 22-07-2015.

4. Package 3 INR 30 lakhs work remains but

contractor demobilized, needs to

be completed by any means

June 30 Project Completed.

5. Package 4 the work of 200 m should be

completed, by-pass should be

completed

June 30 Project substantially completed.

6. Package 5-I Complete 20 km bitumen

surfacing and minimum GSB

for another 10 km stretch

June 30

DBM=7.537 Km

GSB=18.4 Km

Raise the stone production to

3000 m3/day

Immediately

Maximum achieved was 1,200 m3/day

Raise the aggregate

production to 2500 m3/day

Immediately

As above

get the mix design and trial

sections done

May 31

done

Ensure daily watering of

dust or RIDC look for other

options to avoid the

nuisance

Immediately

The dust control was not taken seriously and still

a big issue

Attend to the road Immediately RIDC did not take any measure and the road is



22

maintenance - or RIDC

look for other options to

keep the road traffic

worthy

not traffic worthy in substantially long sections

Remove the huge excavated

material to designated,

prepared and approved

disposal sites

June 15

There is still a huge amount of material along the

road

Aim for physical progress

45%

June 30

8.82%


60%%

October 31 18.95 %

7. Package 5-II All recommended for

Package 5-I applies here

Complete 15 km bitumen

surfacing and minimum GSB

for another 10 km stretch

June 30

DBM= 8.178 Km

GSB= 10.91 Km


45%

June 30 11.56%


60%

October 31 29.44 %

8. Package 6-I Raise the aggregate

production to 2500 m3/day,

including looking for other

sources of aggregate

Immediately The production of the aggregate is in full swing

and crusher is working 15 hours per day and

producing averagely 1500 m3 of aggregates per

day. Outsourcing of the aggregate is also being

done to meet the gap.

Install asphalt plant and get

the mix design and trial

sections done

May 31

Asphalt plant has been installed and mix designs

also have been approved by supervision

consultant and trial stretch has been done.


surfacing and minimum 7km

GSB

June 30

Different jobs as per detail given below have

been completed upto 20th

November, 2015.

GSB= 8.890 Kms

WMM= 8.020 Kms

DBM= 7.880 Kms

BC= 0.000 Kms.


70%

October 31 55% physical progress has been achieved.

9. Package 6-II Raise the aggregate

production to 2500 m3/day,

including looking for other

sources of aggregate

Immediately The production of the aggregate is in full swing

and crusher is working 15 hours per day and

producing averagely 1500 m3 of aggregates per

day. Outsourcing of the aggregate is also being

done to meet the gap.

Install asphalt plant and get

the mix design and trial

sections done

May 31

Asphalt plant has been installed and mix designs

also have been approved by supervision

consultant and trial stretch has been done.


surfacing and minimum 14

km GSB

June 30

Different jobs as per detail given below have

been completed upto 20th

November, 2015.

GSB= 13.500 Kms

WMM= 10.250 Kms

DBM= 10.000 Kms



23

BC= 0.000 Kms.


70%

October 31 49% physical progress has been achieved.

10. Package 8 Settle final statement of

completion

July 15 Draft final statement to be submitted by CSC.

11. Package 9 Aim for physical progress

100%, if not apply

contractual remedies

June 30 90 %

12. Component 2 - Core Network Maintenance and Management

13. Periodic

maintenance Aim to complete the ongoing

seven contracts

March 31,

2016

14.

PBMC and Bio-

engineering

Award Contracts in Kangra

zone,

June 30 Not awarded

Invite bids for Packages 2,3,

7 and 10

June 1st Not awarded

15.

Blackspot

Improvement

Complete the ongoing 7

contracts

June 30 7 completed

2 under progress

Award additional 4 works

New – 6 works

July 31 3 completed

3 under progress

16. RADMS Complete roll out

PWD to hold high level

discussion and get the full

participation

August 31

Immediately

Rolled out all over the State.

of education and health

departments for the system

to properly work

Immediately Review meeting held with Stakeholders on

19/09/2015.

17. Road

Maintenance

Financing

Mechanism

PWD to submit a report on

the functioning of the

mechanism

June 30


mandate PWD to submit a report on

the organization structure its

administrative functional

manual

June 15

19. HPSRP-II Assign a core, full time

team-re: LA, selection of a

DPR consultant and design

review, bidding document

preparation and overall

project preparation

June 1 TOR being revised to attend observation of

World Bank and revised TOR will be sent shortly

for World Bank “NO”

Prepare project

implementation schedule and

operation manual

June 15,

July 15



24

Annex 4

Detailed Actions/Activities Agreed during This Mission – November 2015

(to be reviewed during next mission)


Component 1- Core Network Improvement Component

20. Package 1 bridges Good progress, with some sign of slippage. Speed up the

work

RIDC/CSC/Contractor need to finalize (i) the inclusion of

one bridge not clearly captured in the contract (ii) finalize

the variation instructions and setting rates for un-itemized

(new) works, (iii) agree on revised project cost which

should be the basis of progress reporting

Immediately

(i)immediately,

(ii) Dec 15,

2015; (iii) Dec

15, 2015

21. Package 3 Complete the long overdue INR 15 lakhs work Dec 31, 2015

22. Package 4 RI measurement, joint inspection, DLP kicks in Dec 31, 2015

23. Package 5-I and 5-

II

PWD to hold a discussion with CCC’s management at the

higher level to decide on modalities to speed up the works

and clarify the administrative/contractual recourses

available should progress remain slow.

Share with the World Bank the agreed modalities to the

World Bank information.

Nov 27, 2015

Dec 4, 2015



, 2016

Nov 30, 2015

25. Package 5-I Earthwork- entire stretch (18.5 Km as per the scope)






Package 5-II


Subgrade- 25 km out of the scope 32 km





June 30th

, 2016 (to

be reviewed in

May 2016 mission

on prorata basis)

26. Ensure daily watering of dust or RIDC look for other

options to avoid the nuisance

Immediately

27. Attend to the road maintenance - or RIDC look for other

options to keep the road traffic worthy

Immediately

28. Remove the balance excavated material to designated,

prepared and approved disposal sites, failure by the

contractor to do so, opt for sub-contracting

December 15,

2015

29. Aim for physical progress 55%

June 30, 2016



25



, 2016

Nov 30, 2015

31. Package 6-I Earthwork- entire stretch (17 Km as per the scope)


Sub base - entire stretch (17 km as per the scope)

WMM and DBM - entire stretch (17 km as per the scope)

BC - entire stretch (17 km as per the scope)

Major structures - complete all 5 as per the scope

Cross drainage – all 50 nos. as per the scope.

Package 6-II


Subgrade- 24 km as per the scope

Sub base - 24 km as per the scope

WMM and DBM - 24 km as per the scope

Major structures – complete all 6 as per the scope

Cross drainage – all 96 nos. as per the scope

April 30th

, 2016 (to

be reviewed in

May 2016 mission)

32. Aim to substantially complete the works May 31, 2016

Component 2 - Core Network Maintenance and Management

33. Periodic

maintenance

complete the ongoing 7 contracts May 31, 2016

34. PBMC and Bio-

engineering

Award Contracts packages 2,3 and 4 March 31, 2016

35. Blackspot

Improvement

Complete the ongoing 7 contracts May 31, 2016

36. Road Maintenance

Financing

Mechanism

PWD to submit a report on the sustainability of the

existing funding mechanism

Feb 28, 2016


mandate

PWD to submit a report on the organization structure its

administrative functional manual

Feb 28, 2016

38. HPSRP-II Assign a core, full time team-re: LA, selection of a DPR

consultant and design review, bidding document

preparation and overall project preparation

Dec 31, 2016

Prepare project implementation schedule and operation

manual

Jan 31, 2016

Feb 28, 2016

Annex 5

List of Persons met by the Mission

S. No. Name Designation/ Address

Govt. of Himachal Pradesh

1. Mr. Narinder Chauhan IAS Principal Secretary , PWD, GoHP

2. Mr. Naresh Sharma Engineer-in-Chief , HPPWD, Shimla

RIDC

3. Dr. Thakur Chief Engineer – cum – Project Director, RIDC, Shimla

4. Mr. B.K. Sharma Superintending Engineer, RIDC, Shimla

5. Mr. L.K. Chauhan Social Development Officer, HPRIDC, Shimla

6. Mr. Kulbir Singh Thakur E.E. (CM), RIDC, Shimla

7. Mr. Kulbir Singh Thakur E.E. (P), RIDC, Shimla

8. Mr. Aparna Roheala E.E. (T&D) RIDC, Shimla

9. Mr. Pritam Chand Bandan E.E. (CMU) RIDC, Dharamshala

10. Mr. H.R. Bhardwaj E.E. (CMU) RIDC, Hamirpur

11. Mr. B.S. Dehal E.E. (CMU) RIDC, Una

12. Mr. Rajeshwar Singh Jaswal E.E. (CMU) RIDC, Shimla

13. Mr. S. S. Rana E.E. (Hort.) RIDC, Shimla

14. Mr. D. K. Nag Nodal Environmental Officer

15. Mr. B. S. Chandel Nodal Bioengineering Officer , RIDC, Shimla

16. Mr. Arvind Lakhanpal A.E. (CMU), RIDC, Hamirpur

17. Mr. Rakesh Sharma A.E. (P), RIDC, Shimla

18. Mr. Narinder Chaudhary A.E. (T&D), RIDC, Shimla

HPPWD

19. Mr. M.S. Thakur Chief Engineer, PMGSY, HPPWD

RIDC (Finance)

20. Mr. Anil Kapil Chief Gerenral Manager, RIDC, Shimla

21. Mr. Virender Bhardwaj Manager (Fin. & Accounts), RIDC Shimla

The Louis Berger Group Inc.

22. Mr. Andrew Bogle Team Leader, CSC, LBG

23. Mr. Anoop Kumar R.E. (Pkg. – 3, 4 & 6), LBG

M/S Longjian Road & Bridge Co., China

24. Mr. Diao Zai Xuan Project Manager (Pkg - 1)

M/S C&C Constructions, India

25. Mr. AshwaniDogra Project Manager (Pkg-3), C&C Construction

26. Mr. Pankaj Singh Project Manager (Pkg-5/ICB), C&C Construction

M/S SomDatt Builders Ltd.

27. Mr. Srikrishna Project Director

Consultant for Rural Area Linked Economy (CRADLE)

28. Mr. SurenderParmar Dy. Team Leader, CRADLE

M/S TRL Limited, UK Consultant – RADMS

29. Mr. Subu Kamal Team Leader, TRL

30. Mr. Balu Dy. Team Leader, TRL

M/S Backend Banglore Limited, Bangluru

31. Mr. Srinidhi M/S Backend Banglore Limited

Consultant for Rural Area Linked Economy (CRADLE)

32. Mr. Pranay Kumar Team Leader, CRADLE

33. Mr. SurenderParmar Dy. Team Leader, CRADLE



27

Annex 6

Detailed Mission Comments on Upgrading Works

The Component 1 (Core Network Upgrading) of the project envisages upgrading of 437 km of roads in the

Core Road Network (CRN). RIDC initially started implementing this component through 10 contract

packages in two phases. However, in the course of implementation the following changes were made: (a)

packages 5 and 6 performed very badly and were terminated, and later each split into two contracts (5-I, 5-

II, 6-I and 6-II) and retendered; (b) an amicable agreement between RIDC and the contractor led to the

removal of the bridge works from contract 1 and tendered separately; and (c) a missing bridge in contract 7

from the original contract was included in the project and tendered separately; raising the total number of

contracts to 14 (7in phase-I and 7 in Phase-II).

Table: update of progress of civil works

Package

Orig Cont.

Price (Rs million)

Rev.

Cont. price

(Rs

million)

Commencement

Date

Date of Completion

(as per Contract)

Rev Date of

Completion

Fin.

Prog. Nov.

18/15)

INR mil

% Fin. Progress-

Nov. 18/15)

Physical

Progress % Phy. Progress-

Nov. 18/15)

(1) (2) (3) (4) (5) (6) (7)

(8=7/3)

(9) (10=9/3)

Phase I works

1 1264.985 987.7 8-May-08 7-Nov-10 31 Dec.2014 951.20 96.30% 987.7 100%

1-Bridge 659.687 659.687 20-Sept-14 30-Jun-16 -- 191.80 29.07% 205.6 31%

2 979.5 931 06-May-08 13-Nov.-2010 12/12/2012 923.60 99.21% 931 100%

3 1039.38 1023 14 May 2008 13 Feb-11 31-Oct-14 948.70 92.74% 997 97%

4 335 360.85 10 Aug 2008 9 Feb- 10 31-Mar-14 317.10 87.88% 330.5 92%

4 By pass) 58.7 58.7

16-Sept-14 31-Oct.-15 --- 32.90 56.05% 47.7

81%

5 2282.5 2282.5 05 June 2008 04 June 2011 31-Jan-13 496.00 21.73% 546.6

24%

5-I 1794.4 1794.4 01 Jan, 2014 30-Jun-16 30-Jun-16 380.00 21.18% 340 19%

5-II 1433.17 1433.17 23-Dec-13 22-Jun-16 22-Jun-16 407.30 28.42% 422 29%

Phase II works

6 938.5 938.5 05-Aug-11 14-Feb-14 29.1 3.10%

31.6 3%

6-I 636.7 795.8 01-Mar-14 29-Feb-16 --- 344.3 43.26% 350.4 44%

6--II 947.8 953.5 10-Jan-14 9-Jan-16 --- 501.5 52.60% 462.8 49%

7 626.8 584.1 8 Mar 2010 7-Sep- 11 15 July-12 575.9 98.60% 584.1 100%

7-Bridge 92.91 106 15- Dec-14 14-Sep-16 --- 36.3 34.25% 36 34%

8 1422.2 1465 26 Oct-09 25- July-12 29 Mar-14 1496.2 102.13% 1465 100%

9 430.2 487 1 Dec-09 30 May-11 31-Oct-15 380.5 78.13% 425 87%

10 560.7 435.7 8 Mar-10 7 Dec-11 17 Sep-12 432.6 99.29% 435.7 100%

12282.1

12075.6

8445

66%

Phase 1 Works: All seven civil works contract packages of phase 1 upgrading works, which constitute a

total length of 232 km, were awarded at a total contract price of Rs 7495 million. In all these contracts, the

contractors and the supervision consultants have mobilized and the civil works are at various stages with

physical progress ranging from 20% in contract 5-I to 100% in packages 1, 2, 3, and 4 as of October 31,

2015. Contract 1-B was signed in August 2014 is moving with a good pace seems promising to complete

the works by the intended completion date. Contracts 5-I, 5-II have shown progress but not good enough to

catch up the backlog and complete the works as originally planned. Contract 4 has been completed

including the 1.3 km realignment section added to the package over a year ago due to land slip of that

stretch of the 14 km road.



28

Phase 2 Works: All seven civil works contracts of phase 2 upgrading works, which constitute a total

length of 203 km, were awarded at a total contract price of Rs 4711 million. In these contracts the works

are at various stages with physical progress ranging from 44% in contract 6-2 to 100% in contracts 7, 8 and

10. Contract 9 has shown some progress but not god enough to complete the work before the monsoon

season.

The mission, along with the officials of RIDC, the PMC and the Supervision Consultants, visited packages

4, 5(I), 5 (II), 6 (I), 6 (II) and then discussed the progress of Works with the respective contractors and the

PIU team.

Contract Package 1: Mehatpur-Una-Jahalera-Amb Road; Contractor: Longjian Road and Bridge

Limited Company (about 44km): The civil works under this package as revised have been substantially

completed and taken over by RIDC in October 2014. All outstanding bills have been settled except the

labor cess, which RIDC promised to finalize by the end of July 2015.

Contract Package 1-B: Mehatpur-Una-Jahalera-Amb Structure Works, Contractor: S. P. Singla Pvt.

Ltd. The contract was awarded and signed in October 2014 to M/s S.P. Singla Pvt. Ltd at a contract price

of INR660 million. The mission observed that the package continues to progress at moderate speed by

taking up five of the seven major bridge and structure works. However there seem to be an overall

slippage compared to the contract time lapsed, i.e., 31% physical progress vs 67% of time lapsed. In the

last mission three of the bridges were planned to be completed by end September 2015, the mission

recorded that only one complete and open to traffic, the other two stands at around 85 and 65%. The

contractor argues it achieved a higher progress compared to the actual quantum of work which he claimed

to be much less than the contractual quantity. PMU counter argued that the contractor didn’t account for

the quantity of one structure not shown in the scope of works but on drawings and quantities to some

extent. The contractor was also complaining that a proper instruction for variation for the works that are

necessary to complete the structures but not included in the contract, has not been issued. The mission is

concerned that there is a lapse in contract management in this regard and advised PMU and CSC: (i) to

have a tripartite discussion to clarify the scope of the works and revise quantities and cost of the project,

which will be the basis of the contractor’s work program and progress reporting; (ii) provided that the

proposed works by the contractor are necessary for the completing the works, CSC has to issue a written

instruction as per the contract followed by discussion and agreement on the rates and quantities of such

works. This needs to be done before December 15 and shared with the Bank, 2015. The work

sequencing, the resource deployment, site organization continued to be satisfactory. The physical and

financial progress as of April 30, 2015 is about 32% against the plan 40% progress by end October 2015.

The plan to achieve by May 2016 is 85%.

Contract Package 2: Una-Bangana-Barsar Road; Contractor: C&C Construction Limited (Length

revised to 44.7km from 44.823km): This contract was completed in December 2012 and the DLP of the

final milestone ended in December 2013. The draft final statement is still with the CSC for revision and

payments will be released once received from the CSC

Contract Package 3: Barsar-Jahu Road; Contractor: C&C Construction Limited (originally 45.8 km

long and now modified to 46.03km): The contract is now completed and provisionally taken over.

Contract Package 4: Jahu-Kalkhar Road; Contractor: ANS Construction Limited (length about

15.4km): The last 200 km stretch along the main 14 km road is now substantially completed after a long

halt due to land accusation issues. The contractor has also completed the 1.3 km of realignment stretch.

The progress reported in the main section is about 98.66% and 81.6% in the realignment section. The

mission noted that its concern on the quality of the pavement works have been improved and good practice

of side drain works was observed that the shoulders on the hill side are constructed of concrete monolithic



29

with L-drain to prevent foot hill erosion and eventual slide. The Contractor plans to conduct a roughness

test and request for a joint inspection before the end of November in the lead up to provisional acceptance

the entire works. It is planned the provisional acceptance made hence the defects liability period kicks-in

in mid-December 2015.

Contract Package 5-I, Theog- Kotkhai- Kharapatthar, Km 0.000 to Km 48.000, Contractor: C & C

Construction limited. The scope of the total works under this project is about 39 km as the remaining was

done in the previous contract. The physical progress by the end of October 2015 was 20 %, within 77% of

the contract time, and 9% progress since the last mission in May 2015. This is a steady progress observed

in the last mission despite expected higher rate of progress. It is though noted that July and August were

rainy seasons followed by heavy traffic during September- the peak apple season.. The contractor during

the last mission was advised that in the light of the above and the available short dry weather window for

construction, the only way to achieve the desired rate of progress is by injecting resources intensively. The

mission observed some more resources have been deployed but is nothing close to the amount required to

achieve the planned progress. The slippage has now increased from 12 months in the last mission to 17

months as of November, however only 6 months are available in to the contract. This implies that at the

current rate of progress the contract requires 1.5 years more to be completed. One positive aspect to this

though, the mission was informed, is most of the 10% progress recorded since the last mission in May was

achieved only during the last 2 months, and if this momentum is kept before and after the upcoming winter

season, the delay may be shortened. However this does not help as the loan closes in June 2016 as it

stands now. The pace of progress has to increase manifold to catch up the 1.5 years slippage only through

ramping up resources and managing them effectively.

Latest Status of Execution (in Km.)

Component Scope as per contract

(Km)

Likely final scope

(Km)

Achievements (Km)

Earthwork 26.00 18.50 9.530 Completed, 1.260 in progress

Sub-Grade 39.00 39.00 18.500 Completed

Granular Sub-Base-150- 200

mm 39.800 39.800 18.400 Completed 0.200 in progress

WMM- I - 125 mm 39.800 39.800 16.150 Completed

WMM- II 125 mm 39.800 39.800 9.470 Completed

DBM-65-100 mm 39.800 48.00 8.460 Completed

BC-40 mm 48.00 48.00 0

Bridges 7 nos. 7 nos. 1 Completed, 4 in progress

Retaining/ Revetment wall 19.149 19.149 2.230 Completed, 0.810 in

progress

Gabion wall 0.519 0.519 0.160 Completed,

Cross-Drainage structures

218 No. (129 to be

constructed + 89 No

protection work

pending from the

previous

Contract/retained)

No change

13 no. completed, 14 no. in progress



30

The mission strongly urges that this package should be managed by a qualified team on the contractor side

not to mention a project manager and a project planner which is not the case right now. It was a sad reality

to the mission to note that the current project management team is not aware of the time it requires to

prepare (crushing) the project aggregate requirement, which is two years at the current capacity; and there

is nothing appealing the team is doing to boost crushing capacity and yet hope to complete the project with

a marginal delay. The mission at the same time concerned that the Supervision Consultant might not have

provided appropriate advices and alerting the contractor of such realities; this would also be extended to

the RIDC counterparts in avoiding such surprises. The critical activities for the project remain hill side

cutting, aggregate crushing, major structures, drainage structures and protection works. With a view to

boost progress within the available working season, the following plans were discussed and agreed at site.

Activity

Current status Plan by Mid May 2015

Hill side cutting 18.5 km

Sub grade 39 km

Sub base (GSB) 30 km

Wet Mix Macadam (WMM) 25 km

Dense Bituminous Macadam

(DBM)

25 km

Bituminous Concrete 25 km

Overall physical progress 19% 70%

The above plan is assuming that the contractor injects the required machinery, plants, materials, qualified

management team and the needed working capital. It was discussed that the contractor, as per its obligation

set out at the bidding stage is supposed to maintain at all times a four month worth of working capital,

which at the current situation, assuming December 2016, a realistic completion, will be around Rs 510

million. It was agreed during the mission wrap up that RIDC calls a meeting with the highest level of the

contractor’s management to discuss the options to complete the works in as planned including the option

of subcontracting part of the works. The meeting was conducted and the bottom-line was for the contractor

to send a senior planner to stay for a couple of weeks and provides its management and RIDC a work

program and resources requirement to complete the works as soon as feasible. The planner is at site at the

time of writing this aide memoire. The contactor seems to continue defaulting the environmental, social

and road safety requirements of the project with an excuse to focus on the speed of the works. The mission

noted a lot of dust is still generated and there is no regular watering to arrest it; similarly the road condition

is worse in a long stretch of the construction site creating havoc to the road users. Once again, as in the last

mission, the bank team urged RIDC to take contractual actions to remedy the problem including

outsourcing dust control and road maintenance activities.

Contract Package 5-II: Contractor: C & C Construction limited 5 II: Kharapatthar-Hatkoti-Rohru

Km 48.000 to Km 80.684; Contractor: C & C Construction limited. The progress made by October 31st

was (30 %) %, within 77% of the contract time, and 23% progress since the last mission in May 2015 This

is a reasonable progress given the available short dry weather period since then, and the challenges in

dealing with traffic in one of the hilliest corridor of the state with heavy freight traffic. However the

progress is far from the level to achieve completion by the planned contractual completion date. The

contract this time deployed a reasonable size of earthwork machinery and operation in as many fronts as

the terrain allows to do so thereby completing 20 kms out of 25 km as per the contracts scope. However

the drainage and protection works could not keep up the pace due to shortage of labor and probably supply

of the required inputs. Only 15 drainage teams have been deployed against 40 estimated by the site

supervisors to catch up progress with earthworks. Deploying more teams as required should be done

without further delay. In about 5 km stretch where the subgrade material is unsuitable, the design was

changed to replace the material up to a certain depth by a pre-approved embankment/fill material. The



31

contractor seems to have avoided the design change; RIDC has to make a final call and let the work

continue in this stretch too and complete the works within the contractual time of completion.


Component Scope as per contract

(km)

Likely final scope

(km)

Achievements (km)

Earthwork 25.00 25.00 20.210 Completed, 1.070 in

progress

Sub-Grade 32.684 32.684 12.400 Completed,

Granular Sub-Base-150- 200

mm 32.684 32.684 11.335 Completed,

WMM- I -

125 mm 32.684 32.684 9.340 Completed

WMM- II

125 mm 32.684 32.684 9.030 Completed

DBM-75-100 mm 32.684 32.684 8.433 Completed

BC-40 mm 32.684 32.684 0

Bridges 7 nos. 7 nos. 6 no. in progress

Protection work 16.751 16.751 3.351 Comp, 2.560 in progress

Cross-Drainage structures

120 No. (113 to be

constructed + 7 No

protection work pending

of the previous

Contract/retained)

123 No. (116 to be

constructed + 7 No

protection work

pending of the

previous

Contract/retained)

32 no. Completed, 18 no. in

progress

Likewise Contract 5-I, RIDC and CSC to discuss with the contractor to critically review. The critical

activities for the project remain aggregate crushing, major structures, drainage structures and protection

works. With a view to boost progress within the available working season, the following plans were

discussed and agreed at site.

Activity

Current status Plan by Mid May 2015

Hill side cutting 20km 25 km

Sub grade 25 km

Sub base (GSB) 25 km

Wet Mix Macadam (WMM) 25 km

Dense Bituminous Macadam (DBM) 25 km

Bituminous Concrete 25 km

The above plan is assuming that the contractor injects the required machinery, plants, materials, qualified

management team and the needed working capital. It was discussed that the contractor, as per its obligation

set out at the bidding stage is supposed to maintain at all times a four month worth of working capital,

which at the current situation, assuming December 2016, a realistic completion, will be around Rs 310

million. The senior planner deployed at site will also prepare the same revised work program and resource

requirement to complete this contract too as soon as feasible.



32

Contract Package 6-I and 6-II: Sarkaghat- Jahu Road, Km 61.920 to Km 79.100; and Jahu-

Ghumarwin Road, Km 79.100 to Km 103.370M/s, M. G. Contractors Private Limited: The physical

progress as of May, 2015 was- 55% in contract –I and 49% in contract-II against 88 % of the contract time.

This is an increase of 28% and 9% respectively. The progress of 6-1 was good while in 6-2 it was slow. It

occurred to the mission that the contractor has shifted its resources from 6-1 to 6-2 and boost up progress

there. While resource optimization on adjacent contract is prudent, it is critically important the two

projects managed as independent contracts, the progress on one shouldn’t negatively affect the other. It

was apparent during the site visit that there were hardly any operation visible at 6-1 site.

Package 6-1: Latest Status of Execution (in Km.)

Activity Scope as per

contract

Likely final scope Achievements

Earthwork 16.790 16.790 15.890 km

Sub-Grade 17.180 17.180 9.000 km

Granular Sub-Base-

100,150,260 mm

17.180 17.180 8.890 km

WMM-250 mm 17.180 17.180 8.020 km DBM-80-100 mm 17.180 17.180 7.880 km BC-40 mm 17.180 17.180 0.0

Bridges 5 nos 5 nos 1 completed & 4 in progress

Cross-Drainage structures 50 nos. 1 Box culvert completed, 2 in

progress,7 slab culverts completed

& 1 in progress, 25 pipe culvert

Completed & 9 in progress

Retaining Wall 19629 Cum 35000Cum

Package 6-2: Latest Status of Execution (in Km.)

Component Scope as per

contract (km)

Likely final

scope (km)

Achievements (km)

Earthwork 24.270 14.930 11.930 km

Sub-Grade 24.270 24.270 14.000 km

Granular Sub-Base-

100,150,260 mm

24.270 24.270 13.500 km

WMM-250 mm 24.270 24.270 9.800 km DBM-65 mm 24.270 24.270 9.660 km BC-40 mm 24.270 24.270 0.0

Bridges 6 nos 6 nos 2 completed & 4 in progress

Cross-Drainage structures 96 nos. 5 box culvert complete & 50 pipe

culvert completed& 13 pipe culvert

in progress

R/Wall 33677 Cum 33821 Cum

Both contracts are not likely to be completed by the current completion dates February 29 and January 9

respectively for packages 6-1 and 6-2, stand the chance of completion by the loan closing date of June 30,

2016.

Contract Package 7: Ranital-Kotla Road; Contractor: Valecha – Dilip JV (Length about 39.173km):

The mission was informed that DLP period is over and RIDC took over the road; and the contractor



33

submitted a draft final statement and processed by the Engineer. The mission was informed that all

outstanding bills due to amicable settlement are now paid..

Contract Package 7-B Ranital Bridge: Contractor: J.C. Gupta Engineers & Contractors, Length –

102 M (3 X34 M+ Approach Length 200 M Approx.): The contract is moving at a good speed, with a

progress of 39%. Due to unprecedented rise in water level on 08.08.2015, level in Banner Khadd the

bridge design flood level was overtopped by 2.561m. In consideration of the safety of Bridge structure,

CSC and RIDC agreed to raise the soffit level of the superstructure by increasing the heights of pier and

changing the design of superstructure in to a lighter one to compensate for the added weight of the

substructure. Work is restarted on 14.11.2015. The Bank team suggested a further analysis of the design

flood and whether the occurred flood has a frequent return which undermines the original design before

making the final decision.

Contract Package 8: Kumarhatti-Nahan Road; Contractor: Somdatt Builders Pvt. Ltd (about 71.7

km): The contract is in its DLP and the contractor is attending to the defects notified by the Engineer as

per the recommendation of the independent assessment made by a professor from Punjab University. The

mission noted the difference in opinions regarding the final quantities of the work have been resolved, and

the related payment including for the rectification work if eligible, is yet to be settled, 2015.

Contract Package 9: Draman-Sihunta Road; Contractor: NKG Infrastructure Ltd: The progress is

about 87%% a 25% increase since the last mission in May 2015. This is considered commendable. The

contract is expected to be substantially completed by end December 2015..

Contract Package 10: Bhawarna-Lambagaon Road; Contractor: Valecha – Dilip JV (approx length

of road 26.28 km of Intermediate Lane road): The mission was informed that the DLP period is over

and RIDC took over the road; and the contractor submitted a draft final statement and being processed by

the Engineer. All outstanding bills are now settled.

Construction Supervision Consultant Contract (Louis Berger Group): During the site visits to the

roads, and subsequent discussions, it was clear that the supervision team has a lot to improve to play its

role as Engineer. First and foremost the consultant is plagued by a frequent turnover of resident engineers

and replacing those takes longer and contracts are supervised by the RE from adjacent contracts. Secondly,

those REs on site are not conversant with the conditions of the contract and do not seem to manage the

contracts accordingly. They are not that helpful in analyzing what the implication of the delays in the

contracts, alerting the contractor on the amount of slippages, indication to the contractor and the Employer

the details of remedies to be done to catch up progress and other contractual actions to be taken. RIDC

needs to work better with the consultant to get proper reports with credible data on costs, progress and

claims. The quality of progress reports remain unreliable and inconsistent.



34

Annex 7

Mission Comments on Maintenance Works

The Project includes maintenance of about 2000 km of roads in CRN [Core Road Network] of the State.

The works have been taken up in three tranches. Periodic maintenance of 1338 km of roads in CRN has

been completed, works in 7 roads of about 76 km of are in progress. Three packages of total length 226

km have been awarded on long term performance based maintenance contracts, the procurement for

another approx. 120 km is at advance stages.

Implementation of Tranche-1: Periodic maintenance of 532 km of roads in 25 contract packages has been

completed.

Implementation of Tranche-2: 517 km of roads are being improved in tranche-2 maintenance works all of

which have been completed.

Implementation of Tranche-3: Periodic maintenance of 432 km of roads is taken up in tranche-3 in 22

packages. Works in15 contracts covering about 360 km of roads have been completed. The remaining 7

packages of 76 km, are in progress. It is expected that in all these roads the works will be completed by

end May 2016.

Long Term Performance Based Maintenance Contracts (LTPBMC). Three packages (226 km out of

planned 340 km) in Mandi, Hamirpur and Shimla zones have been awarded. A fourth contract in Kangra

zone, which includes a long term bio-engineering slope stabilization, is under bid evaluation and will be

awarded by end March 2016. The same packaging is under preparation in the completed contracts under

this project- contracts 2, 3, and 4. The bids will be awarded in March 2016.



35

Annex 8

Detailed Discussions on Social Issues and Agreed Actions

Land Acquisition: The final assessment reveals that a total of 131.48 hectares of private land has been

acquired for the project. All LA is complete and the following updates the LA status for the project.

Completion of LA and R&R in Packages 4 and 6: Identified actions of last mission for package 4 –

disbursement of compensation and assistance for 5 THs in the bypass whose structures are affected

partially – were all complete. Similarly, the issues identified during last mission for Package 6 too are

complete. The compensation and assistance disbursement for Behr village in package 6(1) which was

pending during last mission, is now complete. With this the entire land acquisition and R&R is complete in

Package 4.

Minor LA requirements in Package 5: For a junction improvement at chainage 24.750 km, there is a

proposal to acquire the land of 158 sq mts from about 3-4 titleholders. The PIU is in the process of

consultations with the THs for purchasing this land and planning to complete the land purchase before end

January 2016 and disburse the eligible entitlements before end February 2016. During the filed visits, the

mission has come across, land ownership issue for an approach road for a bridge in Package 5 (2). It has

been agreed that the PIU will resolve the issue involving the Revenue department to establish the land

ownership; and make available the land for the works before end January 2016.

During the site visits in packages 5(1) and (2), the mission noted at several places the access roads to

adjacent villages were damaged due to cutting and grubbing activities and several other construction

activities. It is to be noted that the restoration of access to habitations is the basic thing, and an activity

cannot be deferred in the implementation schedule. People at Theog village in Package 5 (1), and people

near Parsari camp site in Package 5 (2) have shared the difficulties they facing with their approach roads

damaged due to road works. It is agreed that the PMU will assess these and restore the village access roads

those were damaged by the road works.

Impact Assessment Study: The PMU has not made progress in hiring consultancy agency for undertaking

Impact Assessment Study of R&R implementation. It is agreed that the PMU will share the draft ToR with

the Bank before end December 15, 2015 and hire the consulting agency before end January 2016.

Capacity building: To promote and sustain the capacities build on R&R implementation under the

HPSRP, the PMU should undertake capacity building measures such as undertaking the exposure visits to

other states where R&R activities are under implementation; deputing the key staff for R&R training;

orientation programs to the staff on R&R. It has been agreed that the PMU will initiate several of these

measures particularly exposure visits to promote the capacities in implementing R&R activities in the

state. To promote R&R implementation a special cell on LA and R&R is under constitution in the PWD; in

the past the PMU has placed Retired Senior Revenue Officer (Retd Special Secretary, Revenue) as Social

Development Officer for HPSRP; the mission appreciates these initiatives which will help in building

R&R systems in the PWD.

Claims for property damages during construction: Progress on assessing the property damages and

their redressal is in progress. Several places cases are filed in the court for payment of compensation for

damages to properties, orchards, etc. Old cases are getting closed and some places new are coming up.

These cases needs to be assessed properly and any losses incurred due to the project has to be reimbursed

by the project/contractor as the case may be. The HPRIDC has to review these cases with the assistance of

the Supervision Consultants in deciding the merit of the cases. If found genuine, needs to be paid for the

damages of the properties without much delay. The Project R&R Policy clearly states that these people



36

need to be compensated and assisted. These cases were found to be more in Package 5 where the

contractor services were terminated. The HPRIDC has to be proactive and address these public grievances

without delay.

NGO services completion report: NGO services has been closed June 2015. It has been agreed that the

HPRIDC will submit the implementation support completion report of the NGO to the Bank before end

December 2015.

Grievance Redress Mechanism and the Project Website: The work on incorporating appropriate

provisions and systems on the GRM into the project website is ongoing under the ICT component of the

project.

Update the data base: The review of LA and R&R data during the mission, on number of titleholders,

compensation and R&R assistance found needs improvement; and reconciled with each other. These

numbers will be verified with final approved micro plans and cash registers maintained for disbursement.

It is agreed that the PMU will update the R&R tables provided in the annexes and share to the Bank before

end December 2015. The below tables are provided will be updated before end December 2015.

Packages Total Land (ha/are/sqmts) Number

of

villages

Number of Affected

Titleholders (only land + only

structures along with land)

Number of Affected

Titleholders - only

structures Governmen

t

Private

1 4-11-00 15-21-55 35 Under preparation 255

2 12-90-20 27-65-00 54 -do- 431

3 3.05 hects. 21.171hects 59 5250 (4953+297) 297

4 1.7293

hects.

6.6851 hects 11 613 (593+20) 20

5 45-55-05 17-79-20 58 2661 25

6 2.89 hects. 7-11-61 36 1684 77

7 19-19-15 6-83-28 30 2276 46

8 40-91-76 7-74-91 20 597 1

9 14-05-98 1-07-02 7 348 0

10 12-09-56 9-32-94 30 3397 117

Total 124 1253

Land Compensation Details

Package

No

Total Private Land

(hectares/are/sqmts)

Total

Compensation to

be paid (Rs)

Total

Compensation

Disbursed till

date (Rs)

Balance to

disburse

(Rs)

1 15-21-55 266978383 24388106 26590277

2 27-65-00 3628440179 302386149 60418030

3 22-49-69 429432408 406956035 22476373

4 5-44-00 68290673 53119399 15171274

5 17-79-20 137134484 128974534 8159950

6 1-16-89 33671056 5561449 28109607

7 6-83-28 44447546 35298016 9149530

8 7-74-91 82241242 79652603 2588639

9 1-07-02 10032914 9573985 458929

10 9-32-94 63668002 54426670 9241332

Total 1510167747 1307671291 202496456



37

Annex 9

Environmental Safeguard Management (to be inserted)



38

Annex 10

Financial Management

(No separate annex was required in this mission)



39

Annex 11

Contract Package No. 1

Contract

Package

Details

Original

Contract

price.

(Rs. in

Crores)

Date of

Award/

stipulated

completion

Date/

Likely

Completion

Date

Present

Status of

Hindrance

free land

Total

Expd.

(Rs. in

Crores)

Total

Progress

(%)

Amount of

price

adjustment

(in crores)

Latest Status of Execution (in Km.) Remarks

Component Scope

As per

contract

Likely

final

scope

Achievements

Total

progress

Item

wise

(%)

Expected

Completion

date

As per

latest Work

Program

(Item Wise)

Mehatpur-

Una-Amb

Road,

Length

44.700

Kms.(Km.

5/600 to

50/300)

(i)Double

Lane-

28.100 Km.

(22/200 to

50/300)

(ii)Four

Lane-

16.600 Km.

(5/600 to

22/200)

Contractor

M/s

Longjian

Road &

Bridge

Limited

Company

126.498

30.04.2008/

07-11-2010/

23-11-2012

(Scheduled

Time for

completion

= 30

months)

EOT

Determined

upto 31th

Dec,2014

100% 98.77

Cr.

100%

(Project

Complete)

26.215 Earthwork 44.823 43.600 43.600

100% Work

Complete

1. Work

completed

2. 7 Nos

Bridges

deleted

from the

original

scope of

work and

awarded

to

Contractor

M/s S.P.Singla

Pvt. Ltd.

Sub-Grade 44.823 43.600 43.600

100% Work

Complete

Granular

Sub-Base-

300 mm

44.823 43.600

43.600

100% Work

Complete

WMM-250

mm

44.823 43.600 43.600

100% Work

Complete

DBM-80-

100 mm

44.823 43.600 43.600

100% Work

Complete

BC-50

mm

44.823 43.600 43.600

100% Work

Complete

Bridges 12 5 5 nos.

completed.

100% Work

Complete

Cross-

Drainage

structures

101 nos. 104

nos.

104 nos.

completed

100% Work

Complete

Contract Package No. 1(NCB)



40

Contract Package

Details

Original

Contract

price.

(Rs. in

Crores)

Date of

Award/

stipulated

completion

Date/

Likely

Completion

Date

Present

Status of

Hindrance

free land

Total

Expd.

(Rs. in

Crores)

Amount of

price

adjustment

(in crores)

Latest Status of Execution Remarks

Component

Scope as per

contract

Achievements

( Up to

16th Nov. 15)

Balance work of

PSC/RCC Bridges

and Approaches

including Culvert and

Drain at Mehatpur-

Una-Amb Road,

Length 44.700

Kms.(Km. 5/600 to

50/300)

Contractor

M/s S.P Singla

Construction Pvt.

Ltd.

65.968

20-09-14/

30-06-2016/

(Scheduled

Time for

completion

= 21

months)

100% 20.56

(31.17%) -0.070

Items Quantity Progress Status

Earthworks (Road Work)

(Excavation, Embankment and

Sub grade)

70963 cum 1406Cum

Granular Sub Base Grading 1

(Table: 400 – 1) 4988 cum -

Wet Mix Macadam 3162 cum -

DBM 1119 cum -

Bituminous Concrete 609 cum -

Major Bridges

Minor Bridges

6 Nos.

1 Nos.

6 Major

Bridges are in

Progress

Box Culvert 1 Nos. Complete

Cross Drainage Structures 600 RM 26 mtr

Complete


Contract Package

Details

Original

Contrac

t price.

(Rs. in

Crores)

Date of

Award/

stipulated

completio

n Date/

Likely

Completion

Date

Present

Status of

Hindrance

free land

Total

Expd.

(Rs. in

Crores)

Total

Progres

s

(%)

Amount

of price

adjustmen

t (in

crores)


Compone

nt

Scop

e

As

per

contr

act

Likely

final

scope

Achieve

ments

Total

progress

Item

wise

(%)

Expected

Completi

on date

As per

latest

Work

Program

(Item

Wise))



41

Una-Barsar Road,

length 45 Kms.

(Km. 0/0 to 45/0).

Four Lane –

1.900 Km. (0/0 to

1/900)

Double Lane-

43.100 Km.

(1/900 to 45/000)

Contractor

M/s C&C

Construction

Limited, Gurgaon

(Haryana)

97.95

06.05.2008/

13-11-2010/

12/12/201

2

(Scheduled

Time for

completion

= 30

months)

100% 93.10

100%

(Proje

ct

Comp

lete

22.417 Earthwor

k

45.00 45.00 45.00 100% Work

Complete

Work completed

Sub-

Grade

45.00 45.00 45.00 100% Work

Complete

Granular

Sub-

Base-300

mm

45.00 45.00 45.00 100% Work

Complete

WMM-250

mm

45.00 45.00 45.00 100% Work

Complete

DBM-

80-100

mm

45.00 45.00 45.00 100% Work

Complete

BC-40

mm

45.00 45.00 45.00 100% Work

Complete

Bridges 9 12 12 100% Work

Complete

Cross-

Drainage

structures

152 151 151 100% Work

Complete


Contract

Package Details

Original

Contract

price.

(Rs. in

Crores)

Likely

Completio

n Date

Present

Status of

Hindrance

free land

Likely

project

cost (Rs

in Crores)

Physical

Progress as

on date (Rs.

in Crores)

Total

Progress

(%)

Amount

of price

adjustme

nt (in

crores)


Component Scope

As per

contract

Likely

final

scope

Achievem

ents

Package-3

(ICB) Barsar

Jahu km 45.00

to km 91.03

Contractor

M/s C&C

Construction

Limited,

Gurgaon

(Haryana)

103.93

31st

Oct ,2014

100%

101.50Cr.

99.38Cr

97.91%

28.94

Earthwork 45.80 46.03 46.03

MS-1,

MS-II &

MS-III

Taken

over as

substantia

lly

completed

section

Sub-Grade 45.80 46.03 46.03

Granular Sub-

Base-300 mm

45.80 46.03 46.03

WMM-250 mm 45.80 46.03 46.03

DBM-80-100

mm

45.80 46.03 46.03

BC-40 mm 45.80 46.03 46.03

Bridges 5 nos.

complete

d.

Cross-Drainage 78 nos. 78no 78 nos.



42

structures s. complete

d


Contract

Package

Details

Original

Contract

price.

(Rs. in

Crores)

Likely

Completio

n Date

Present

Status of

Hindrance

free land

Likely

project

cost (Rs

in

Crores)

Physical

Progress

as on date

(Rs. in

Crores)

Total

Progress

(%)

Amount

of price

adjustme

nt (in

crores)


Component Scope

As per

contract

Likel

y

final

scope

Achievements

Package-4

(NCB)

Jahu –Kalkhar

km 93.440 to

km 108.830

Contractor

M/S ANS

Construction

Ltd

Bypass in a

length of 1.30

kms

33.50

5.87 Cr.

31st Mar

2014

30th

June,

2015

100%

100%

33.25Cr.

5.87 Cr.

33.22 Cr

4.77 Cr.

99.90

%

81.26

%

NIL

Earthwork 15.39 15.39 15.390

Project is

being

handed

over.

Sub-Grade 15.39 15.39 15.390

Granular Sub-

Base-150 mm

15.39 15.39 15.390

WMM-250 mm 15.39 15.39 15.390

DBM-50 mm 15.39 15.39 15.390

SDBC-25 mm 15.39 15.39 15.390

Bridges NIL NIL

Cross-

Drainage

structures

Earthwork

56 nos.

32000

Cum

56no

s.

56 nos. completed

27000Cum

GSB

R/Wall

1.300

km

3500

Cum

1.300km

3822 Cum

WMM

DBM

SDBC

1.300

km

1.300

km

1.300

km

1.300km

1.300 km

1.300 km

Contract Package No. 5 (Work terminated and Re-awarded)

Contract Package Original Total Amount of Total Latest Status of Execution (in Km.) Remarks



43

Details

Contract

price.

(Rs. in

Crores)

Expd.

(Rs. in

Crores)

price

adjustmen

t (in

crores)

Progress

(%)

Component Scope

As per

contract

Likely

final

scope

Achievements

( Till

Termination)

Total

progress

Item

wise

(%)

Expected

Completion

date

As per latest

Work

Program(Item

Wise)

Theog-Kotkhai-

Hatkoti-Rohru

Road,

Length 80.684

Kms. (Km. 0/0 to

Km. 80/684).

Double Lane-

80.684 Km.

Contractor

M/s Longjian

Road & Bridge

Company, China

228.25 54.66

11.08 23.94% Earthwork 80.684 80.684 45.560 56.46%

Work

Terminated

Work Terminated on 26-

07-2012.

Contract retendered

and given to M/s C&C

Construction Ltd

Company

Sub-Grade 80.684 80.684 24.980 30.96 %

Granular

Sub-Base-

300 mm

80.684 80.684 16.640 20.62%

WMM-250

mm

80.684 80.684 11.260 13.95%

DBM-80-

100 mm

80.684 80.684 7.563 9.37

BC-50

mm

80.684 80.684 Nil -

Bridges 14 nos. 14 nos. Nil -

Cross-

Drainage

structures

327 nos. 327

nos.

87 nos.

completed

26.60%

R/wall 7.051 7.051 3.783 53.65%

Gabion 7.385 7.150 0.500 6.99%

Contract Package No. 5 PKG -01 –ICB

Contract Package

Details

Original

Contract

price.

(Rs. in

Crores)

Date of

Award/

stipulated

completion

Date/

Likely

Completion

Date

Present

Status

of

Hindran

ce

free

land

Likely

project

cost (Rs

in

Crores)

Physical

Progress

as on

date (Rs.

in

Crores)

Total

Progre

ss

(%)

Amount

of price

adjustmen

t (in

crores)


Remarks

Component Scope

As per

contrac

t

in Km

Likely

final

scope in

Km

Achievements

In Km

Theog-Kotkhai-

Kharapatthar Road,

179.44

09 -10-2013/

30.06.2016/

30-06-2016

100%

179.44

34.00

18.94

%

0.58 Earthwork 26.00 18.50

9.530

completed,

1.260 in

progress



44

Length 48 Kms. (Km.

0/0 to Km. 48/00).

Double Lane-48/00

Km.

Contractor

M/s C&C

Construction Ltd

Company

(Scheduled

Time for

completion

= 30

months)

Sub-Grade 39.00 39.00 18.500

completed

Granular

Sub-Base-

150- 200

mm

39.800 39.800

18.400

completed

0.200 in

progress

WMM- I -

125 mm 39.800 39.800

15.040

completed,

0.170 in

progress

WMM- II

125 mm 39.800 39.800

8.015

completed,

0.185 in

progress

DBM-65-

100 mm 39.800 48.00

7.537

completed

BC-40 mm 48.00 48.00 0

Bridges 7 nos. 7 nos.

1 no completed,

4 no in progress

(1 complete as

existing slab

culvert

extended)

Retaining/

Revetment

wall

19.149 19.149

2.210

completed,

0.800 in

progress

Gabion

wall 0.519 0.519

0.160

completed,

Cross-

Drainage

structures

218

Nos.

127 to

be

constru

cted

( 89

Nos

protecti

on work

pending

218 Nos,

129 to be

constructe

d ( 89

Nos

protection

work

pending)

11 nos.

completed, 14

nos in progress



45

)

Contract Package No. 5 PKG -02 –NCB

Contract

Package

Details

Original

Contract

price.

(Rs. in

Crores)

Date of

Award/

stipulated

completion

Date/

Likely

Completion

Date

Present

Status of

Hindrance

free land

Likely

project

cost

(Rs in

Crores)

Physical

Progress

as on

date (Rs.

in

Crores)

Total

Progress

(%)

Amount of

price

adjustment

(in crores)


Component Scope

As per

contract

Likely

final

scope

Achievements

Kharapattha

r – Hatkoti -

Rohru-

Road,

Length

32/684Kms.

(Km. 48/00

to Km.

80/684).

Double

Lane-

32/684 Km.

Contractor

M/s C&C

Constructio

n Ltd

143.32

09 -10-2013/

23.06.2016/

23-06-2016

(Scheduled

Time for

completion

= 30

months)

100% 143.32 42.20 29.44%

0.18

Earthwork 25.00 25.00

18.970

completed, 1.350

in progress

Sub-Grade 32.684 32.684

11.865

completed, 0.265

in progress

Granular

Sub-Base-

150- 200

mm

32.684 32.684

10.910

completed, 0.110

in progress

WMM- I -

125 mm 32.684 32.684 8.945 completed

WMM- II

125 mm 32.684 32.684 8.810 completed

DBM-75-

100 mm 32.684 32.684

8.178

Completed, .250

in progress

BC-40 mm 32.684 32.684 0



46

Company

) Bridges 7 nos. 7 nos. 5 nos in progress

Protection

work 16.751 16.751

3.280 comp,

2.392 in progress

Cross-

Drainage

structures

120 Nos

(7Nos

Protection

work

pending)

120 Nos

(7Nos

Protection

work

pending)

26 nos comp, 22

nos in progress

Contract Package No. 6 (Work terminated and Re-awarded)

Contract Package

Details

Origin

al

Contra

ct

price.

(Rs. in

Crores

)

Total

Expd.

(Rs. in

Crores

)

Amou

nt of

price

adjust

ment

(in

crores)

Total

Progres

s

(%)


Component Scope

As per

contract

Likely

final

scope

Achievements

Total progress

Item wise

(%)

Expected

Completion

date

As per latest

Work Program

(Item Wise)

Sarkaghat-

Ghumarwin Road,

Length – 41.950

Kms. (Km. 61/420

to 103/370).

Double Lane-41.950

Km.

Contractor

M/s HCIL-DRAIPL

(JV)

93.85 3.16

0.261 2.66

%

Earthwork 41.950 41.950 9.340 22.26% Work

Terminated on

16-10-2012

Contract

retendered and

given to MG

Contractor’s Pvt.

Ltd.

Sub-Grade 41.950 41.950 3.130 7.46%

Granular

Sub-Base-

300 mm

41.950 41.950 0.470 1.12%

WMM-250 mm 41.950 41.950 Nil

DBM-80-

100 mm

41.950 41.950 Nil

BC-50 mm 41.950 41.950 Nil

Bridges 9 nos. 9 nos.

Cross-

Drainage

structures

84 nos. 84 nos. 17 nos.

completed

R/wall 3.68 3.68 0.198 5.38%

Contract Package No. 6 PKG –I – ICB



47

Contract

Package

Details

Revised

Contract

price.VO-

1

(Rs. in

Crores)

Likely

Completion

Date

Present

Status of

Hindrance

free land

Total Expd.

(Rs. in

Crores)

Total

Progress

(%)

Amount

of price

adjustme

nt (in

crores)


Component Scope

As per

contract

Likely

final

scope

Achievements

Pkg 6 (I)

Sarkaghat-

Jahu Road,

Length –

17.180 Kms.

(Km. 61/920

to 79/100).

Contractor

MG

Contractor’s

Pvt. Ltd.

63.67

29-2-2016

(Scheduled

Time for

completion

= 24

months)

98%

35.04

55.03%

0.53

Earthwork 16.790 16.790 15.890 km

Highway

main

concern.

178.30%

Sub-Grade 17.180 17.180 9.000 km

Granular Sub-

Base-

100,150,260

mm

17.180 17.180

8.890 km

WMM-250 mm 17.180 17.180 8.020 km

DBM-80-100

mm

17.180 17.180 7.880 km

BC-40 mm 17.180 17.180 0.0

Bridges 5 nos 5 nos 1 nos completed &

4 nos in progress

Cross-Drainage

structures

Retaining Wall

50 nos.

19629

Cum

1 Box culvert

completed, 2 in

progress,7 slab

culverts completed

& 1 in progress

, 25 pipe culvert

Completed & 9 in

progress

35000Cum

Contract Package No. 6 PKG –II – NCB



48

Contract

Package

Details

Revised

Contract

price.

after

VO.1

(Rs. in

Crores)

Likely

Completion

Date

Present

Status of

Hindrance

free land

Total

Expd.

(Rs. in

Crores)

Total

Progress

(%)

Amount

of price

adjustme

nt (in

crores)


Component Scope

As per

contract

Likely

final

scope

Achievements

Pkg-6 (II)

Jahu-

Ghumarwin

Road,

Length –

24.270 Kms.

(Km. 79/100

to 103/370).

Contractor

MG

Contractor’s

Pvt. Ltd.

94.78

09.01.2016

(Scheduled

Time for

completion

=

24months)

100%

46.28

48.82%

1.18

Earthwork 24.270 14.930 11.930 km

9.34 kms of

E/Work was

done by the

previous

contractor

100.42%

Sub-Grade 24.270 24.270 14.000 km

Granular Sub-

Base-

100,150,260

mm

24.270 24.270

13.500 km

WMM-250 mm 24.270 24.270 9.800 km

DBM-65 mm 24.270 24.270 9.660 km

BC-40 mm 24.270 24.270 0.0

Bridges 6 nos 6 nos 2 completed & 4

nos in progress

Cross-Drainage

structures

R/Wall

96 nos.

33677

Cum

5 no. box culvert

complete & 50

nos. pipe culvert

completed& 13

pipe culvert in

progress

33821 Cum




49

Contract Package No. 7 (NCB Bridge)

Contract Package

Details

Original

Contract

price.

(Rs. in

Crores)

Total

Expd.

(Rs. in

Crores

)

Date of

Award/

stipulated

completi

on Date

Present

Status

of

Hindranc

e

free

land

Amount

of price

adjustme

nt (in

crores)

Total

Progre

ss

(%)


Component Scop

e

As

per

contr

act

Likel

y

final

scope

Achieveme

nt

Total

progres

s Item

wise

(%)

Expected

Completion

date

As per

latest Work

Program(Ite

m Wise)

Ranital-Kotla Road,

Length – 39.170 Kms.

(Km. 0/0 to 39/170).

Intermediate Lane-

39.173 Km.

Contractor

M/s VALECHA-

DILIP Ltd.

62.67 58.40

08.03.2

010/15.

07.2012

100% Nil 100

%

(Pro

ject

Co

mpl

ete

Earthwork 39.173 39.17

3 39.173 100 % Completed

Work

Completed.

Sub-Grade 39.173 39.17

3 39.173 100 % Completed

Granular

Sub-Base-

300 mm

39.173 39.17

3 39.173 100 % Completed

WMM-250 mm 39.173 39.17

3 39.173 100 % Completed

DBM-50mm 39.173 39.17

3 39.173 100 % Completed

SDBC-25

mm 39.173

39.17

3 39.173 100 % Completed

Bridges Nil Nil Nil 100 % Completed

Cross-

Drainage

structures

158

nos.

154

nos.

154 nos.

completed 100 % Completed

R/wall 2.200 2.65

0 2.650 100 % Completed



50

Contract Package

Details

Origina

l

Contract

price.

(Rs. in

Crores)

Date of

Award/

stipulat

ed

complet

ion

Date

Prese

nt

Statu

s of

Hindra

nce

free

land

Total Expd.

(Rs. in

Crores)

Total

Progress

(%)

Latest Status of Execution (in Qty)

Compone

nt

Scope

As

per

contra

ct

(Qty)

in

cum

Likel

y

final

scope

(Qty)

in

cum

Achieve

ment

(Qty) in

cum

Total

progre

ss Item

wise

(%)

Expecte

d

Comple

tion

date

As per

latest

Work

Progra

m(Item

Wise)

Remarks

Construction of

Bridge and

Approaches on

Ranital- Kotla at

Km 01+081

(Ranital Bridge

Length – 102 M

(3 X34 M+

Approach Length

200 M Approx.)

Contractor

J.C. Gupta

Engineers &

Contractors

(Contract No.-

PW.SRP/RIDC/P

rocurement/NCB

-7/Bridge/2014

of December-

12,2014)

9.30 Cr.

After

VO 01

Revised

Contrac

t

Amount

is =

10.6

Crore

15.12.201

4/

14.09.2

016

(21

Months

)

98% 3.63 Cr

39.07 %

(Now

Work is in

Progress)

As per

Revised

Contract

Amount

Progress

is :-

31.88%

Earthwor

k

3573 3573 3768

105 %

15.06.2

015

PCC for

Pier –P-1,

Pier –P-2

&

Abutment

A-2

652

652

358.39 54.96

%

15.06.2

015

Raft

Concrete

in M-30

for Pier –

P-1, Pier

–P-2 &

Abutment

A-2

700 700 556 79.42

%

30.04.2

015

Abutment

Wall (A-

2) 6th

Lift in

Progress 975 975

221.97 22.76

%

25.06.2

015

Pier P-1

2nd Lift

RCC M-

30 (Sub-

structure)

40 4.10 % 30.06.2

015



51


Contract

Package Details

Origina

l

Contrac

t price.

(Rs. in

Crores)

Date of

Award/

stipulated

completion

Date

Present

Status of

Hindrance

free land

Total

Expd.

(Rs. in

Crores

)

Total

Progress

(%)

Amount of

price

adjustment

(in crores)


Compone

nt

Scope

As per

contrac

t

Likel

y

final

scope

Achieveme

nt

Total

progres

s Item

wise

(%)

Expected

Completion

date

As per latest

Work

Program(Ite

m Wise)

Kumarhatti-

Sarahan-

Nahan(Dosark

a) Road,

Length –

71.740 Kms.

(Km. 0/300 to

72/040).

Intermediate

Lane-71.740

Km.

Contractor

142.22 14.10.2009/

29th

March ,201

4

100.00%

142.22 100% 40.50 Earthwor

k

71.540 71.54

0

71.540 100% Work

Complete

Work

completed

Sub-

Grade

71.540 71.54

0

71.540 100% Work

Complete

GSB 71.540 71.54

0

71.540 100% Work

Complete

WMM-250

mm

71.540 71.54

0

71.540 100% Work

Complete

DBM-50-

75 mm

71.740 71.74

0

71.540 100% Work

Complete

SDBC-25

mm

62.400 62.40

0

62.400 100% Work

Complete

BC 9.335 9.335 9.335 100% Work

Pier P-2,

4th Lift

RCC M-

30

81 8.30 % 30.06.2

015

Pier P-2,

Pier Cap

RCC M-

30

46 4.71 % 30.06.2

015

Due to unprecedented rise in water level on 08.08.2015, level in Banner Khadd

overtopped design HFL RL 469.439 by 2.561m. In consideration of safety of

Bridge structure, construction drawings were revised by increasing of heights of

pier and nature of superstructure work. Work is restarted on 14.11.2015.



52

M/s Somdatt

Builders Pvt.

Ltd.

Complete

Cross-

Drainage

structures

449 nos. 444

nos.

444

Completed

100% Work

Complete

R/wall 7.715 12.500 13.005 100% Work

Complete


Contract Package

Details

Origin

al

Contra

ct

price.

(Rs. in

Crores)

Date of

Award/

stipulat

ed

complet

ion

Date

Prese

nt

Statu

s of

Hindra

nce

free

land

Total

Expd.

(Rs. in

Crores)

Total

Progress

(%)

Amount of

price

adjustment

(in crores)


Componen

t

Scope

As per

contrac

t

Likely

final

scope

Achieveme

nt

Total

progres

s Item

wise

(%)

Expecte

d

Comple

tion

date

As per

latest

Work

Progra

mme

(Item

Wise)

Draman-Sihunta

Road,

Length – 24.050

kms. (Km. 0/0 to

24/050).

Intermediate Lane -

20.000 Km. (2/0 to

22/0)

Double Lane – 4.000

Km. (0/0 to 2/0 and

22/0 to 24/0)

Contractor

M/s NKG

43.02

58.29

(After

VO)

20.11.200

9/

October

, 2013

EOT -8

is

approve

d till

31st

October

, 2015.

100

%

42.51

Cr.

As Per

Tentati

ve

Balance

Work

as on

20.06.2

015,

Progres

s is

=87.28

87.27 % 6.89 Cr.

(Till

October,

2015)

Earthwor

k 24.000 24.050 23.925 99.48 %

31.10.201

5

Sub-

Grade 24.000 23.930 23.745 99.2 %

31.10.2

015

Granular

Sub-Base-

150 mm

24.000

23.930

23.745 99.2 % 31.10.2

015

WMM-225

mm 24.000

23.930 23.745 99.2 %

31.10.2

015

DBM- 50

mm 24.000

23.930 23.745 99.2 %

31.10.2

015

SDBC-25

mm 24.000 24.050 23.237

96.61

%

31.10.2

015

Bridges Nil Nil Nil

31.10.2

015



53

Infrastructure Ltd. %

Physica

l

Progres

s is =

90.00

%

Cross-

Drainage

structures

105 nos. 98

95 nos.

Partially

completed

(catch

pits/Apron

under

constructi

on).

95.95

%

31.10.2

015

Protection

Work

(Retainin

g Wall)

5065 LM

(As per

VO-15)

5065

LM

4421 LM

87.28

%

31.10.2

015

Gabion

etc 5075 LM 447 191 LM

42.72

%

31.10.2

015

Drainage

V- Type 20000 LM

11000

LM 10600 LM

96.36

%

31.10.2

015

Drainage

U- Type 10691 LM

15000

LM 10700 LM

71.33

%

31.10.2

015


Contract

Package Details

Original

Contrac

t price.

(Rs. in

Crores)

Total

Expd

.

(Rs.

in

Cror

es)

Date of

Award/

stipulat

ed

comple

tion

Date

Presen

t

Status

of

Hindran

ce

free

land

Total

Progres

s

(%)

Amount

of price

adjustmen

t (in

crores)


Component Scope

As per

contract

Likely

final

scope

Achieve

ment

Total

progress

Item wise

(%)

Expected

Completio

n date

As per

latest

Work

Program(I

tem Wise)

Bhawarna-

Lambagaon

Road,

Length –

26.280 Kms.

(Km. 0/0 to

26/280).

Intermediate

Lane-26.280

Km.

Contractor

56.07 43.5

7

08.03.2

010/17.

09/201

2

100% 100%

(Proje

ct

Comp

lete

Nil Earthwork 26.280 26.280 26.280 100 % Completed

Work

Completed

.

Sub-Grade

26.280 26.280 26.280 100 % Complete

d

Granular Sub-Base-

100-200 mm 26.280 26.280 26.280 100 %

Complete

d

WMM-250 mm 26.280 26.280 26.280 100 %

Complete

d

DBM-50 mm 26.280 26.280 26.280 100 %

Complete

d

SDBC-25 mm 26.280 26.280 26.280 100 %

Complete

d

Bridges 4 Nos. 2 Nos. 2 no. 100 % Complete



54

M/s

VALECHA-

DILIP Ltd.

complet

e.

d

Cross-Drainage

structures 73 nos. 81 nos.

81 nos.

complet

ed

100 % Complete

d

R/wall 6.090 2.844 2.844 100 %

Complete

d



55

Annex 12

Status of Maintenance Works (Tranches I, II and III)

Periodic Maintenance Works

No. of

Packages Total

length

( in

km)

Total

Contr

act

value

in

INR

Millio

n

Status of

DPR

Procurement

Status

Status of Work Remarks

1 2 3 4 5 6 7

Tranche-I

25 Nos.

532

408

Completed

All works

awarded

All works have been

completed.

Total expenditure to

date is Rs. 389.80

million (38.98 Crore).

Tranche-II

28 Nos.

517.32

740

Completed

All works

awarded

All works are

complete


date is Rs. 748.4 million

(74.84 Crore).

Tranche-III

22Nos.

432

762

Completed All works

awarded

Works have been

completed in 356 Km.

Total 15 no. works

have been completed

and 7 works in 76 Km.

is in progress.


date is Rs. 575.6 million

(57.56 Crore).



56

Annex 12-A

RADMS Road Accident Database Management System (RADMS)

(No separate annex required)



57

Annex 13

Status of Consultancy Services

Detailed of Studies & Consultancy Services under HPSRP

Sr. No. Name of Consultancy Services Status

1. Consultancy services for feasibility of 1675 km and

Detailed Design/Safeguard Assessment of 413km of

roads under Phase-1 (Package-1)

Completed

2. Consultancy services for feasibility and detailed design

of road tunnels in Shimla and other parts of the state

Completed

3. Consultancy Services for ISO 9001:2008 Quality

Management System (QMS)& ISO 14001:2004

Environmental Management System

(EMS)Implementation

Completed

4. Consultancy Services to undertake a study of the

Productivity of Force Account Staff in the Public Works

Department

Completed

5. Road Sector Finance Study Completed

6. Road User Satisfaction Survey (Commencement of

Project)

Completed

7. Road User Satisfaction Survey (Mid-Term) Completed

8. Services to assist HPRIDC in the implementation of the

RAP for Phase 1 (413 km) of State Roads

Completed

9. Independent Review Environmental Screening and

Environmental Assessment for Phase-1 Upgrading

Roads

Completed

10. Technical Examination of the first two tranches of

periodical maintenance works

Completed

11. Construction Supervision for Phase 1 Upgrading of State

Roads (413km) in Himachal Pradesh

Consultant rendering Services. The Contract has been

extended upto December, 2015.

12. Consultancy Services for a Study to Short-List/Prioritize

20 Number Blackspots and Design Countermeasures on

the Core Road

Network under Black Spot Improvement Program (BIP)

of HPSRP

Completed

13. Proof Review of Design of Tunnels in Shimla & Other

Parts of State

Completed

14. External Evaluation for Resettlement & Re-Evaluation Completed

15. Consultancy Service for Human Resource Development

Strategy for HPPWD

Completed

16. Design & Development of Performance Based

Maintenance Contracts@ (under TA-MMS^)

Completed

17. Consultancy Services for Road Accident Data base

Management System

iMAAP RADMS Software has been rolled out in the

entire state on July 13, 2015. The Consultants is to

supply additional 113 no. Mobile Tablets to this office

by November,2015 and is rendering services to

provide one year operational support.

18. Consultancy Services for PMC for computerization of

HPRIDC & HPPWD

The Contract was signed on March 04, 2015 with

Consultants M/s Wipro Limited and Consultant is

rendering services. The Consultant has submitted all

draft deliverables under Phase-I as per requirement of



58

Contract and have been reviewed & approved by the

Review Committee. Terms of Reference (TOR)for

selection of System Integrator has been sent to the

World Bank on October 16, 2015 for review.

19. Consultancy Services for System and Application

Development Integrator for computerisation in HPRIDC

& HPPWD

PMC Consultant has finalized the ToR for procurement

of System Integrator using two option i.e. either

through Open Procurement Method using World Bank

Procurement Guidelines or through the NICSI.

There is another World Bank Project running in the

Department of Finance , Government of Himachal

Pradesh , for Contract Management in Major

departments like PWD & IPH. The World Bank Team

of this Project has recommended to adopt the

application of IPH Department after due customization

through NICSI.

Therefore, RFP is proposed to be issued to NICSI after

NOC of the World Bank in December , 2015.

20. Consultancy Services for software on e-based Project

Management & Monitoring System for HPRIDC

The Consultant M/S Backend Bangalore Pvt. Ltd,

Bangalore has completed 4 no. training programmes

out of total 14 trainings as per contract. The Consultant

has been requested to supply 14 No. Mobile Tablets to

be supplied by the Consultants by December, 2015.

21. Consultancy Services for Road User Satisfaction

Survey(Final) and Speed Survey on upgraded roads -

RFP on the World Bank’s standard format of Single

Source Selection process sent to the World Bank on

September 22,2015.

22. Consultancy Services for Feasibility of about 2000 Kms.

and detailed engineering / safeguard assessment of about

500 Kms. of roads for the proposed H.P. State Roads

Project-II in the State of H.P.

Draft RFP, TOR and Shortlist modified as per the

World Bank’s comments & being submitted to the

Bank in November, 2015.

23. Consultancy Services Technical assistance to upgrade

the Road Maintenances Management System to Road

Management System in HPPWD & HPRIDC

Negotiations & draft Contract will be concluded in first

week of December, 2015 with the Consultants M/S

HIMS Ltd-SATRA Infrastructure Management

Services Pvt. Ltd.(JV) in association with REACH

Infratech Consultants Private Limited,605, Ashoka

Bhoopal Chambers, SP Road, Begumpet,

Secunderabad, Andhra Pradesh, INDIA-500003

(India).

INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN)

Aide-Memoire

Implementation Support Mission

Nov 22-26-, 2015

59

Annex 14 - Appendix A

Forest Land Diversion/Trees Status in upgrading roads under Phase-I of the State Roads Project

Status of Forestry Clearances – Phase I (needs update)

Contract

Package

Name of the

Road

Chainage

(Forest Case)

Area to

be

diverted

(in ha.)

In-principle

Approval

Amount

Deposited

Formal

Approval

1

Mehatpur-Una-

Amb

(Km 5.600 to

50.426)

Km 5.600 to 31.300 11.31 Obtained Yes Obtained

Km 5.600 to 31.300 (additional

requirement) 0.5020 Obtained Yes Obtained


Km 31.300 to 50.300 (additional

requirement) 0.1420 Obtained Yes Obtained

Sub-total - 15.754 Obtained Yes Obtained

2

Una-Barsar

(Km 0 to 45)

Km 0 to 4 2.0 Obtained Yes Obtained


Km 4 to 45

(additional requirement) 0.5800 Obtained Yes Obtained

Sub-total - 12.6685 Obtained Yes Obtained

3

Barsar-Jahu

(Km 45 to

90.800)


4

Jahu-Kalkhar

(Km 93.440 to

108.830)

Forest Area in 5 kms length 1.79 Obtained Yes Obtained

5

Theog-Kotkhai-

Rohru

(Km 0 to 80.600)

Km 10.470 to 29 0.4930 Obtained Yes Obtained


Km 29 to 51

(additional requirement) 7.11 Obtained Yes Obtained


Sub-total - 23.0546

Status of Forestry Clearances – Phase II Works (needs update)

Contract

Package

Name of

the Road

Chainage

(Forest Case)

Area to be

diverted

(in ha.)

In-principle

Approval

Amount

Deposited

Formal

Approval Remarks

6

Sarkaghat-

Ghumarwin

(Km 61.420

to 103.370)

Km 61.950 to

Km 76 2.36 Obtained - -

-do- 0.59

In-principal

approval

received.

Final approval

from Govt. of

India awaited.


Aide-Memoire


Nov 22-26-, 2015

60

Contract

Package

Name of

the Road

Chainage

(Forest Case)

Area to be

diverted

(in ha.)

In-principle

Approval

Amount

Deposited

Formal

Approval Remarks

7

Ranital-

Kotla

(Km 0 to

39.173)

Km 6 to 14

and

Km 24 to

39.173

1.7146 Obtained Yes Obtained -

Km 0 to 6 and

Km 14 to 24 17.4769 Obtained Yes Obtained -

8

Kumarhatti-

Nahan

(Km 0.300

to 72.035)

Km 0.500 to

14.310 15.91 Obtained Yes Obtained -

Km 14.310 to


Km 43.150 to


9

Draman-

Sihunta

(Km 0 to

24)



10

Bhawarna-

Lambagaon

(Km 0 to

26.280)


Km 0 to 3 &

Km 19 to

26.28

2.0956 Obtained Yes Obtained -



Aide-Memoire


Nov 22-26-, 2015

61

Tree Cutting Status (as on April 30, 2015)

Contract

Package

Name of the

Road

Trees to be Cut Trees Cut Balance Trees to be Cut

Forest

Land RoW

Private

Land Total

Forest

Land RoW

Private

Land Total

Forest

Land RoW

Private

Land Total

No. No. No. No. No. No. No. No. No. No. No. No. %

Phase I

1 Mehatpur-Una-

Amb 3314 0 457 3771 3314 0 457 3771 0 0 0 0 0

2 Una-Barsar 2301 0 518 2819 2301 0 518 2819 0 0 0 0 0

3 Barsar-Jahu 447 1154 169 1770 447 1154 169 1770 0 0 0 0 0

4 Jahu-Kalkhar 70 512 0 582 70 512 0 582 0 0 0 0 0

5 Theog-

Kotkhai-Rohru 3837 3848 0 7685 3822 3840 0 7662 15 8 0 23 0.3

TOTAL 9969 5514 1144 16627 9954 5506 1144 16604 15 8 0 23 0.3

Phase II

6 Sarkaghat-

Ghumarwin 223 1336 529 2088 200 1336 529 2065 0 0 0 0 0

7 Ranital-Kotla 7694 551 405 8650 7446 551 405 8402 248* 0 0 0 0

8 Kumarhatti-

Nahan 30659 0 0 30659 30659 0 0 30659 0 0 0 0 0

9 Draman-

Sihunta 3915 763 0 4678 3503 763 0 4266 412* 0 0 0 0

10 Bhawarna-

Lambagaon 2152 964 572 3688 1983 964 572 3519 169* 0 0 0 0

TOTAL 44643 3614 1506 49763 43791 3614 1506 48911 852

0 0 0 0

* Trees Saved – Cutting Not Required;


Aide-Memoire


Nov 22-26-, 2015

62

Annex 14 - Appendix-B

Utilities in respect of upgrading roads under Phase-I of HP State Roads Project

S.

no.

Contract

Package

Mile Stone Handing

over Date

Status

IPH HPSEB

Hand

Pumps

Pipe Lines Poles,

HT/LT

Lines

Transformers/

Substation

1 Package No-

ICB-1

(Una-Amb from

Kms 5+600 to Km 50+426)

1-(Km 41+300 to Km 50+426) May 08,2008

2- (Km 6+600 to Km 11+080)&

(Km 33+200 to Km 41+300)

August

07,2008

_

3-(Km 5+600 to Km 6+600)&

(Km 11+080 to Km 33+200)

February

07,2009

_

2 Package No-

ICB-2

(Una-Barsar

from Kms

0+000 to Km

45+000)

1- (Km 2+000 to Km 11+000) May 14,2008

2- (Km 25+000 to Km 35+000) November

13,2008 _

3- (Km 0+000 to Km 2+000 &

Km 11+000 to Km 25+000)

February

13,2009

_

4- (Km 35+000 to Km 45+000) May 13,2009

-

3 Package No-

ICB-3

(Barsar- Jahu

from Kms

45+000 to Km

90+800)

1- (Km 51+000 to Km 65+000) May 14, 2008

2- (Km45+000 to Km51+000

& Km65+000 to Km 67+250

November 13,

2008 ______

3- (Km 67+250 to 73+000 & Km

79+000 to Km 88+000)

February 13,

2009 ______

4- (Km73+00 to 79+000 &

Km 88+000 to Km 90+800)

May 13, 2009

4 Package No-

NCB-4

(Jahu- Kalkhar

from Kms

93+440 to

Km 108+830)

1- (Km 96+200 to Km 101+800 August 10, 2008

2- (Km 93+440 to Km 96+200 &

Km 101+800 to Km 108+830)

November 09,

2008 -


Aide-Memoire


Nov 22-26-, 2015

63

S.

no.

Contract

Package

Mile Stone Handing

over Date

Status

IPH HPSEB

Hand

Pumps

Pipe Lines Poles,

HT/LT

Lines

Transformers/

Substation

5

Package No-

ICB-5/PKG-I

(Theog-Rohru

from Kms

0+000 to

Km 48+000)

1- (Km 20+000 to Km 30+000 &

Km 53+000 to K 68+000 Modified to Km 5+000 to

Km 17+000 & Km18+000 to

Km 31+000

June 05, 2008

Total=6900 m.

Shifted= 3920 m

Balance=

2980 m

Total=80 Nos.

Shifted=68 Nos.

Balance=12

Nos.

Total=4

Shifted=3

Balance=1

Package No-

NCB-5/PKG-II

(Theog-Rohru

from Kms

48+000 to

Km 80+600)

2- (Km 35+000 to Km 45+000 &

Km 68+000 to Km 80+600)

Modified to Km 45+000 to

Km 67+684

February 04,

2009

Total=3730 m.

Shifted=3630 m

Balance=100

m

Total=65 Nos.

Shifted=60 Nos.

Balance=5

Total=4 Nos.

Shifted=2

Balance=2


Aide-Memoire


Nov 22-26-, 2015

64

Utilities in respect of upgrading roads under Phase-II of HP State Roads Project

S.N Contract Package Mile Stone Handing

over Date

Status

IPH HPSEB

Hand Pumps Pipe Lines Poles,HT/LT

Lines

Transformers/

Substation

6 ICB-6: Widening &

Strengthening of Sarkaghat-

Ghumarwin road Km 61.420

to Km 103.370.

Length= 41.950 (Km)

ICB-6

Km. 79+100 to

Km. 103+370 =

24.270 Km

Total = 16 Nos.

Shifted= 14

Nos.

Balance=2 no.

Total = 33773

m

Shifted = 33773m

Balance=Nil

Total = 105

Nos.

Shifted= 105

Nos.

Balance= Nil

______

NCB-6

Km. 61+920 to

Km. 79+100

Total = 13 Nos.

Shifted= 11

Nos.

Balance=2

Nos.

Total = 9742 m

Shifted= 9742 m

Balance=Nil

Total = 71 Nos.

Shifted= 71

nos.

Balance=Nil

______

7 ICB-7: Widening &

Strengthening of Ranital-

Kotla road Km 0.00 to km

39.173

Length= 39.173 (Km)

1- (Km 6+000

to Km 14+000

& Km 24+000

to Km 39+173)

March 08,

2010.

2- (Km 0+000

to Km 6+000 &

Km 14+000 to

Km 24+000)

July 07,

2010.

______

8 ICB-8: Widening &

Strengthening of Kumarhatti-

Sarahan-Nahan road Km 0.300

to Km 72.035

Length= 71.735(Km)

1- (Km 0+300

to Km 10+800)

October

14, 2009

2- (Km 10+800

to Km 29+340)

April 13,

2010

3- (Km 29+340

to Km 54+340)

July 13,

2010

4- (Km 54+340

to Km 72+040)

October

13, 2010

9 NCB-9: Widening &

Strengthening of Draman-

Sihunta road Km 0.00 to km

24.00

Length= 24.000 (Km)

1- (Km 0+000

to Km 14+000

November

20, 2009

2- (Km 14+000

to Km 24+000)

March 20,

2010.

10

ICB-10: Widening &

Strengthening of Bhawarna-

Lambagaon Road Km 0.00 to

km 26.280

Length= 26.280 (Km)

1- (Km 3+000

to Km 12+000)

March 08,

2010.

2- (Km 0+000

to Km 3+000 &

Km 19+000 to

Km 26+280)

September

07, 2010.

3- (Km 12+000

to Km 19+000)

December

07, 2010.



65

Annex 14 - Appendix – C

Land Acquisition in respect of upgrading roads under Phase-I of HP State Roads Project

S.N Contract Package Mile Stone Handing over

Date

Status

1 Package No- ICB-1

(Una-Amb from Kms

5+600 to Km 50+426)

1- (Km 41+300 to Km 50+426) May 08,2008 Compensation disbursed in all 6 villages

2- (Km 5+600 to Km 18+180) August 07,2008 Compensation disbursed in all 10 villages

3-(Km 18+180 to Km 41+300) February 07,2009 Compensation disbursed in all 19 villages

2 Package No- ICB-2

(Una-Barsar from Kms

0+000 to Km 45+000)

1- (Km 2+000 to Km 11+000) May 14,2008 Compensation disbursed in all 7 villages.

2- (Km 25+000 to Km 35+000) November 13,2008 Compensation disbursed in all 25 villages.

3- (Km 0+000 to Km 2+000 &

Km 11+000 to Km 25+000)

February 13,2009 Compensation disbursed in all 11 villages.

4- (Km 35+000 to Km 45+000) May 13,2009 All payments disbursed.

3 Package No- ICB-3

(Barsar- Jahu from Kms

45+000 to

Km 90+800)

1- (Km 51+000 to Km 65+000) May 14, 2008 Compensation disbursed in all 13 villages.

2- (Km45+000 to Km51+000

& Km65+000 to Km 67+250

November 13, 2008 Compensation disbursed in all 10 villages

3- (Km 67+250 to 73+000 &

Km 79+000 to Km 88+000)

February 13,2009 Compensation disbursed in all 29 villages

4- (Km73+00 to 79+000 &

Km 88+000 to Km 90+800)

May 13,2009 Compensation disbursed in all 7vilages

4 Package No- NCB-4

(Jahu- Kalkhar from

Kms 93+440 to

Km 108+830)

1- (Km 96+200 to Km 101+800 August 10,2008

Compensation disbursed in all 5villages.

2- (Km 93+440 to Km 96+200

& Km 101+800 to Km

108+830)

November 09,2008 Compensation disbursed in all 6 villages.

5 Package No- ICB-5

(Theog-Rohru from

Kms 0+000 to

Km 80+600)

1- (Km 20+000 to Km 30+000

& Km 53+000 to K 68+000

Modified to Km 5+000 to Km

17+000 & Km18+000 to Km

31+000

June 05,2008 Compensation disbursed in all 26 villages.

2- (Km 35+000 to Km 45+000

& Km 68+000 to Km 80+600)

Modified to Km 45+000 to Km

67+684

February 04,2009 Compensation disbursed in all 13 villages.

3- (Km 30+000 to Km 35+000

& Km 45+000 to Km 53+000)


5+000 & Km67+684 to Km

75+684

June 04,2009 Compensation disbursed in all 5 villages

4- ( Km 0+000 to Km 20+000)


18+000, Km 31+000 to Km

45+000 & Km 75+684 to Km

80+684.

September 04,2009 Compensation disbursed in all 14 villages.



66

Annex 14 - Appendix – D

Land Acquisition in respect of upgrading roads under Phase-II of HP State Roads Project

S.No. Contract Package Mile Stone Handing over

Date

Status

1 Package No- ICB-6

(Sarkaghat to

Ghumarwin from Km

61..420 to Km

103.370)

ICB-6

Km. 79+100 to Km.

103+370 = 24.270 Km

Payment disbursed in all 18 villages.

NCB-6

Km. 61+920 to Km.

79+100

Payment disbursed in 17 villages out of 18 villages.

Only 1200 sqm. Area is to be acquired the acquisition is

being done through direct sale deed. Sufficient land is

available with contractor.

2 Package No - ICB 7

(Ranital to Kotla Road

– From Km 0.000 to

Km 39.173)

1 (Km 6+000 to Km

14+000 and Km 24+000

to Km 39+173)

March 08,

2010

Disbursement made in all 21 villages.

2 (Km 0+000 to Km

6+000 and Km 14+000 to

Km 24+000)

July 07, 2010 Disbursement made in all 9 villages.

3 Package No – ICB 8

(Kumarhati – Sarahan

– Nahan Road from

Km 0.300 to Km

72+035)

1 (Km 0+300 to Km

10+800)

October 14,

2009

Disbursement made in all 4 villages.

2 (Km 10+800 to Km

29+340)

April 13, 2010 Compensation disbursed in all 5 villages.

3 (Km 29+340 to Km

54+340)

July 13, 2010 Compensation disbursed in all 10 villages.

4 (Km 54+340 to Km

72+040)

October 13,

2010

Compensation disbursed in all 3 villages.

4 Package No. NCB 9

(Draman to Sihunta

Road from Km 0.000

to 24.000)

1 (Km 0+000 to Km

14+000)

November 20,

2009


2 (Km 14+000 to Km

24+000)

March 20,

2010

5 Package No ICB 10

(Bhawarna to

Lambagaon from Km

0.000 to Km 26.280)

1 (km 3+000 to Km

12+000)

March 08,

2010

Compensation disbursed in all 19 villages

2 (Km 0+000 to Km

3+000 and from Km

19+000 to Km 26+280)

September 07,

2010


3 (km 12+000 to Km

19+000)

December 07,

2010

No private land to be acquired. Forest land transferred

in 8 villages.



67

Annex 15 - Computerization of PWD

A World Bank mission visited Shimla on 5

th December, 2015. The objective of the mission was to review i)

Progress of Project Management consultant (PMC) for PWD computerization work ii) Review the TOR drafted by

PMC consultant for system integrator iii) Discuss the possibility of using irrigation department MIS (e-IPH) in

PWD.

1. Project management Consultant (PWD computerization): Messer’s WIPRO technology was selected,

formally signed the contract in April 2015. Since last mission, consultant has reviewed the existing business

procedures and processes being followed within PWD along with existing inventory of Hardware / software

which are currently being used within PWD (Both in HQ & field offices). As agreed during last mission, PMC

has delivered following reports since than a) As-Is study report b) To-Be process report c) IT policy document

and d) Detailed project report for PWD computerization. Mission has recommended IT Nodal officer to review

and accept these report / IT policies, try to implement proposed changes before going for PWD

computerization.

PMC has proposed 25 modules for entire PWD computerization (both HQ and field offices). The system

architecture of the proposed PWD MIS is following:

Proposed PWD MIS also has a direct interface with other application for example RMMS, GIS e-tendering,

OMMAS etc which are currently being used within PWD.

2. TOR for System Integrator: Mission discussed the ToR for the selection of System Integrator (SI) to develop

ICT application and infrastructure for HPPWD / HPRIDC with HP PWD IT Nodal officer and PMC team.

Following suggestions / changes were recommended by mission



68

a. Currently there are two versions of ToR a) Develop the application and infrastructure from scratch b)

use e-IPH from irrigation department (MIS) and develop IT infrastructure. Mission has recommended

to finalize the implementation strategy as soon as possible and move forward.

b. In both the versions, implementation plan for System Integrator (SI) is defined in phases, mission has

recommended the project to include the deliverables for each phases. These deliverables will help the

project team to monitor the progress and can also be linked with payment.

c. Service level agreement defined in the ToR is difficult to measure, recommended the project to define

the SLA which can be measured through different MIS reports as any breach in SLA has financial

implication for SI in terms of penalty.

d. For implementing IT application and infrastructure in such a large scale it recommended that PWD as

a department to recruit at least one permanent resource with IT background for IT cell. This will help

the department during implementation and once system integrator contractor will be over. This

resource will have the institutional memory for all IT related issues in future.

3. Use of e-IPH application from IPH department in PWD: In November 2015, the high level review

Committee of Government of HP has decided to go ahead with implementation of e-IPH in HP PWD. E-IPH is

a MIS which is being used within department of Irrigation, Govt of HP. Mission was also informed that review

committee has also agreed for customization / re-designing of e-IPH application through NIC. As per initial

assessment, business processes in both the departments are almost 80% same and can be implemented but

mission recommended not to the use the e-IPH in PWD because of following:

d. e-IPH has total 14 modules, out of these 14 modules only 3-4 modules are currently being used,

remaining modules are not tested so far.

e. PMC consultant has proposed 25 modules for HPPWD and also suggested interface with other

applications for example RMMS, GIS and Ommas etc. In this case, PWC will still have to develop 11

more modules and develop interface with other applications.

f. NIC has not shared any documentation related to e-IPH for example user manual, admin manual and

most importantly source code of the application, without source code it would not be possible to

upgrade the existing e-IPH

However, in case if both the department would still like to use e-IPH within PWD, mission recommends the

following:

d. Re-design e-IPH application instead of customizing because e-IPH application has been developed

over the years and technical documentation of e-IPH application is not available

e. Both the department should constitute a committee comprising of members from IPH and PWD

department to develop Scope of Work to upgrade e-IPH for both the departments.

f. Develop new MIS from scratch, to reduce the development efforts of proposed MIS, use existing

business logic / workflow of 14 modules from e-IPH. In this case, System Integrator will have to

conceptualize, design and develop remaining 11 modules only.

At the end of the mission, Project Director was briefed about all above ICT activities. During meeting, it was

discussed that PMU would like to replace their old PC hardware. Mission recommended that life of desktop

PC is considered as five years and notebook is three years. In case, If there is any workstation (desktop or



69

notebook) which has completed end of its life or going to complete in next 1-2 quarter than project team can

replace those workstations with new one.

Documents

102872 Public Disclosure Authorized - …documents.worldbank.org/curated/en/881941467999358016/pdf/102872... · RIDC/CSC/Contractor need to ... joint inspection, DLP kicks in Dec