1.0 2 - Halton District School Board Agendas and Minutes/BdAgenda... · L. Veerman highlighted Report 16024 including the attached by-law. ... and their alliance in the finals at

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HALTON DISTRICT SCHOOL BOARD

J.W. Singleton Education Centre, 2050 Guelph Line, Burlington, Ontario

Wednesday, March 23, 2016

Public Session: 7 p.m. (Private Session precedes Public Session)

P U B L I C S E S S I O N A G E N D A

1.0 – Opening

1.1 Welcome, Call to Order and Roll Call

1.2 Approval of the Agenda

1.3 Declarations of Possible Conflict of Interest

2.0 – Communication to the Board

2.1 Delegations

2.2 Presentations

2.3 Acknowledgement of Delegations by Chair

3.0 – Ratification / Action page

3.1 Minutes of the Regular and Special Meetings

3.1.1 Halton District School Board Meeting, March 2, 2016 page 2

3.2 Approval of Business Transacted in Private Session

3.3 Order Paper page 6

3.4 Action Items

4.0 – Communication to the Board page

4.1 Student Trustee Reports

4.2 Information Items (including Notices of Motion and future actions)

4.2.1 Notices of Motion

For Action: April 6, 2016

4.2.2 Employment Equity Policy (S. Miller) – Report 16047 page 10

4.2.3 Community-Based Facility Enhancements Policy -- Report 16051

(L. Reynolds, A. Collard, K. Graves) page 12

4.2.4 Elementary Class Size – (D. Boag) -- Report 16055 page 15

For Information March 23, 2016

4.2.5 Adult & Continuing Ed Hybrid Implementation (D. Boag) presentation

4.2.6 Budget Schedule Update (L. Veerman) – Report 16048 page 17

4.2.7 Capital Update (G. Cullen) – Report 16052 page 20

4.2.8 Administrative Procedure Update (S. Miller) – Report 16049 page 22

4.2.9 Board Report Schedule Update (S. Miller) – Report 16050 page 25

4.3 Committee Reports

4.4 Director’s Report

4.5 Communications from the Chair 5 mins.

4.6 Trustee Questions and Comments 10 mins.

5.0 – Adjournment

5.1 Motion to Adjourn

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HALTON DISTRICT SCHOOL BOARD


7 p.m. – Public Session

M I N U T E S

1.0 -- Opening

1.1 Welcome, Call to Order and Approval of Agenda



2.0 -- Communication to the Board

2.1 Presentations

2.2 Delegations

2.3 Acknowledgement of Delegations by Chair

3.0 -- Ratification / Action

3.1 Minutes of the Regular and Special Meetings

3.1.2 Halton District School Board Meeting, February 17, 2016

3.2 Approval of Business Transacted in Private Session

3.3 Order Paper

3.4 Action Items

3.4.1 Nelson High School Stadium Revitalization Proposal (G. Cullen) -- Report 16037

3.4.2 OPSBA Labour Relations Symposium Expenses (A. Collard) – Report 16041

3.4.3 OFA Debenture (L. Veerman) – Report 16024

4.0 -- Communication to the Board

4.1 Student Trustee Reports

4.2 Information Items (including Notices of Motion and future actions)


For Action: March 23, 2016

For Information:

4.2.2 Operational Plan – “System” Update (G. Cullen, G. Truffen) – Report 16042

4.2.3 Portable Inspection Annual Report (G. Cullen) – Report 16043



4.5 Communications from the Chair

4.6 Trustee Questions and Comments

5.0 -- Adjournment

5.1 Motion to Adjourn

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Halton District School Board


Present: K. Amos, A. Collard, D. Danielli, T. Ehl Harrison, J. Gray (phone), K. Graves, A. Grebenc,

A. Harvey Hope, J. Oliver, R. Papin, L. Reynolds, S. Schneider

Regrets: J. Sahi

Agenda Item 1

1.1 Call to Order

K. Amos called the meeting to order at 6:15 p.m. noting J. Gray’s attendance via phone.

M16-0041 T. Ehl Harrison / J. Oliver

Be it resolved that the Halton District School Board move into Private Session.

Carried Unanimously.

The Board rose from Private Session at 6:12 p.m. The Chair called the Public Session to order at 6:36 p.m.


M16-0042 A. Grebenc / T. Ehl Harrison

Be it resolved that the Halton District School Board approve the agenda for

March 2, 2016 as distributed. Carried Unanimously.


The Chair reminded Trustees of the requirement to declare any potential conflicts of interest.

Agenda Item 2

2.1 Delegations / Presentations

The Chair welcomed Elena DiBattista, Director with Our Kids Network, Halton, speaking on behalf of the

partnership between OKN and the Board.

2.3 Acknowledgement of Delegations by the Chair

The Chair thanked the Our Kids Network representative for the presentation.

Agenda Item 3

3.1 Approval of the Minutes

M16-0043 R. Papin / A. Collard

Be it resolved that the minutes for the Meeting of the Halton District School Board for

February 17, 2016 be approved as distributed. Carried Unanimously.

3.2 Ratification of Business Transacted in Private Session

There was no business to be transacted from Private Session.

3.3 Order Paper

The Chair called attention to the Order Paper.

3.4 Action Items

3.4.1 Nelson High School Stadium Revitalization Proposal

G. Cullen spoke to Report 16037, and responded to trustee questions.

M16-0044 R. Papin / L. Reynolds

Be it resolved that the Halton District School Board authorize staff to work with the City of

Burlington and Nelson User Group to develop a fundraising plan as outlined in the HDSB

Community Funding of Facility Enhancements Administrative Procedure regarding

proposed enhancements to the sports facilities at Nelson High School.

Carried Unanimously.

3.4.2 OPSBA Labour Relations Symposium Expenses

A. Collard called attention to Report 16041.

M16-0045 A. Collard / A. Harvey Hope

Be it resolved that the Halton District School Board use a portion of the "Reserve Account

for Trustee Professional Development" to cover the registration costs for the Trustees to

attend the Ontario Public School Board Association Labour Relations Symposium

(including the pre-symposium) to be held in Toronto from March 31-April 1, 2016

(maximum of $5,500). Upon return from the conference trustees who attended will provide

the board with an update. Carried Unanimously.

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Halton District School Board (March 2, 2016) page 2

3.4.3 Ontario Financing Authority (OFA) Debenture

L. Veerman highlighted Report 16024 including the attached by-law.

M16-0046 A. Grebenc / A. Collard

Be it resolved that the Halton District School Board approve Debenture By-law 16024 as

referenced in Report 16024. Carried Unanimously.

Agenda Item 4

4.1 Student Trustee Report

S. Schneider spoke to the recent OSTA/AECO Conference, the workshops and professional learning.

D. Danielli highlighted OSTA/AECO efforts in developing their governance structure and policies. She asked

if the Director could share a request for support with his director colleagues.

4.2 Information Items (including Notices of Motion)


There were no Notices of Motion.

For Action: March 23, 2016 There were no items of Action for March 23, 2016.

For Information

4.2.2 Operational Plan – “System” Update

G. Cullen and G. Truffen spoke to the Operational Goals for the current year under the “System”

category, and responded to questions.

4.2.3 Portable Inspection Annual Report

G. Cullen and spoke to Report 16043 and responded to trustee questions.


A. Collard commented on the cancellation of last night’s SEAC meeting, but indicated work is still continuing

on the review of the Special Education Plan. She also provided an OPSBA update, specifically OPSBA’s

stand on not utilizing a PD day as a municipal election day. She also provided an update on Municipal

Property Assessment Corporation (MPAC) processes which would see changes to the property assessment

forms for school support when people acquire property (defaulting to English Public support). A. Collard also

commented on the recent sub-committee meeting regarding a draft of a fundraising policy, indicating she

would circulate notes to trustees.

T. Ehl Harrison asked if there was further information arising from the recent OPSBA meeting regarding

FNMI training for all education workers. A. Collard indicated OPSBA will be taking the matter to other

trustee associations before approaching the Ministry.

K. Graves commented on the piloting of the Committee of the Whole model on alternate Wednesdays,

reporting on discussions from the February 10 meeting. She commented on the cancellation of last week’s

Committee meeting, with the agenda forwarded to next week.

D. Danielli confirmed the April 9 meeting date for OPSBA Central West region.


S. Miller commented on the March 8 meeting in preparation for the development of the Multi-Year Plan, with

a presentation of data highlighting actions during the past four years.

4.3 Communications from the Chair

There was no report.

4.4 Trustee Questions and Comments

J. Oliver commented on her attendance with T. Ehl Harrison at the Halton Food for Thought school breakfast

program in Oakville. She also spoke to attendance at the Halton Learning Foundation AGM, and her Oakville

Super-Council meeting.

R. Papin offered thanks to T. Blackwell for her attendance at a school council meeting speaking to the Health

and Physical Education curriculum. She highlighted her attendance at “Feeduary” event with A. Collard.

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Halton District School Board (March 2, 2016) page 3

L. Reynolds spoke to the MMR and BCHS Robotics teams, and their alliance in the finals at a recent First

Robotics competition. While they did not win, there was significant publicity regarding Halton’s robotics

efforts.

K. Graves and A. Collard spoke to their participation at a recent budget discussion at MPP Indira Nadoo

Harris’ office in preparation for the provincial education budget.

A. Grebenc and L. Reynolds spoke to recent government supported initiatives for high school students,

supported by MPP Eleanor McMahon, and focusing on government and governance.

Agenda Item 5

M16-0047 A. Collard / T. Ehl Harrison

Be it resolved that the Board adjourn at 7:58 p.m. Carried Unanimously

........................…….……………..... Recorder ……......……….............................Chair

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Wednesday, March 23, 2016 (Items shaded and/or marked in bold have been completed and will be deleted from the list prior to the next edition.)

ORDER PAPER Motion # Resolution Responsibility

M12-0119

(NOTE: The following motions have been summarized without the “notes” that appear in the report)

Be it resolved that the new Burlington NE high school, (SRA #101 Alton), provide Grade 9 & 10 English programming in 2013-14, add Grade 11 in 2014-15 and add Grade 12 in 2015-16.

Be it resolved that the new Burlington NE high school, (SRA #101 Alton), provide Grade 9 & 10 French Immersion programming in 2013-14, add Grade 11 in 2014-15, & Grade 12 in 2015-16.

Be it resolved that Grade 11 and 12 English program students within the SRA #101 (Alton) boundaries, attending Nelson, Robert Bateman, Lester B. Pearson and/or M.M. Robinson High Schools in 2013-14, continue to attend these high schools until graduation and transportation be provided subject to the Board’s Transportation policy

Be it resolved that Grade 11 and 12 French Immersion program students within the SRA #101 (Alton) boundaries, attending Nelson and M.M. Robinson High Schools in 2013-14, continue to attend these high schools until graduation and that transportation be provided subject to the ‘French As A Second Language’ policy of the Board.

Be it resolved that due to the ’grandfathering’ provision in the Alton Elementary Boundary Review recommendation #4 (see below), the new boundary for French Immersion students residing in north Headon Forest (directing them to M.M. Robinson HS) will begin as of September 2016. Transportation will be provided subject to the ‘French As A Second Language’ policy of the Board.

Senior Admin

M12-0204 Be it resolved that…. the Board develop a governance process to monitor School Generated Funds including School Council Funds and school businesses, and refer this item to the Policy, By-law & Governance Committee.

Policy, By-law & Governance Cmte

M13-0073 Be it resolved that in recognition of the role of SEAC and the motions passed at the SEAC Meeting of April 2, 2013 and conversations at the table this evening, that the Halton District School Board defer the Assessment of Gifted Entry/Gifted Screening Process Review, and that the Board direct the Director to:

1. develop and implement a consultation plan to seek input from SEAC, parents of gifted students, teachers and school staff on improving our gifted assessment process.

Director of Education

M13-0171 Be it resolved that the Halton District School Board approve a structure for Board policy that includes governance policies and framework policies as per the appendices to Report 13083.

PB&G Committee

M13-0172 Be it resolved that the Halton District School Board approve a structure for administrative procedures and supporting guidelines, implementation handbooks, and protocols as contemplated in Report 13083.


M14-0039 Be it resolved that the Community Funding of Facilities Enhancements be referred to Policy, By-law and Governance Committee for the development of a Framework Policy governing this admin procedure

PB&G Cmte

M14-0142 Be it resolved that the Director direct staff to conduct a review of the supervision of students who have high safety risks beginning September, 2014;

AND THAT the review cover any and all parts of the legal school day, including getting to class, nutrition breaks, recess, etc.;

AND THAT the review include the process for training staff, the supervision levels for students, and if students’ safety needs are being appropriately addressed;

AND THAT SEAC members be invited to participate in this review.


deferred to 2017

M14-0158

Be it resolved that the Halton District School Board consider the following option related to the establishment of a second entry point (Grade 5) for French Immersion: Option C (Defer the decision on second French Immersion entry point): Defer the decision regarding a second French Immersion entry point until we have implemented Primary Core French.


M15-0015 Be it resolved that the Halton District School Board refer the Trustee Code of Conduct policy to the Policy, By-law & Governance Committee.

PB&G Chair

M15-0026 Be it resolved that the Halton District School Board approve the approach to the Close the Gap initiative as outlined in Report 14199; and

THAT specific projects be undertaken as follows, funded subject to these cost estimates and budget availability: 1. Support for installation of classroom projection equipment (IT Plan), $100,000 2. Library Services, $500,000 over 2 years 3. Special Education rooms, $600,000 over 2 years 4. Specialty Classrooms, $600,000 over 2 years 5. Electrical upgrade and air conditioning in secondary schools, second and third floor areas, $3,600,000

6. Electrical upgrade and air conditioning in elementary schools, second and third floor areas, $4,700,000

Superintendent of Facility Services

M15-0071

Be it resolved that Halton District School Board support HSTS utilizing a third-party consultant to undertake a bell time analysis study for elementary and secondary schools, in order to find route efficiencies and determine the financial impacts or cost savings, and;

THAT prior to the analysis being undertaken, study parameters will be established jointly by the Halton District School Board and the Halton Catholic District School Board; and

THAT the cost of undertaking a bell time analysis study be provided to trustees for approval.

Superintendent of Business

M15-0122 THAT subject to Ministry approval and Board approval of the specific project that the Halton DSB appoint the architectural firm of Hossack and Associates Architects Inc. to prepare the design and tender documents (Phase 2) for the proposed new elementary school, ERA127 (Milton #10) to be built in Milton using the guidelines developed.


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March 23, 2016 page 2


M13-0274 to M13-0287

Be it resolved that effective in the 2014-15 school year, the Halton District School Board introduce 40 minutes/week of Primary Core French beginning in Grade 1 in 24 Halton District School Board schools, with a commitment for a full roll-out by 2017-18, with an annual review of the roll-out to be brought back to trustees each year, and; (a) THAT schools selected for the initial phase of this program represent a variety of school organizations

(K-8, K-6, Dual Track, Single Track English, large and small enrolments) across the four geographic areas within the Halton District School Board, (Halton Hills, Milton, Oakville, Burlington).

(b) THAT students in these schools will receive the following minutes of Core French instruction between Grades 1- 8: 40 minutes / week Grades 1-3 120 minutes / week Grades 4 160 minutes/ week Grade 5 200 minutes / week Grades 6-7-8 (Appendix 5)

(c) THAT no later than June 2018, the Halton District School Board will assess the impact of this Primary Core French experience in relation to student engagement, student attitude, English proficiency and the impact on Grade 1 French Immersion uptake associated with these schools.

(d) THAT under the leadership of the System Principal for French Second Language, School Programs and Human Resources, the Halton District School Board will develop a long-term recruitment and staff development plan to ensure the Halton District School Board hires and retains the highest quality French teachers available and that this plan is shared with the Board of Trustees.

(e) THAT the Halton District School Board continues to provide staff development programs that include teaching strategies, modifications and accommodations to address students with diverse learning needs and students who arrive in Halton without prior experiences in either French Immersion and Core French.

(f) THAT the Halton District School Board develop and implement a 5-year plan whereby all Halton District School Board elementary schools with Intermediate Divisions have one classroom dedicated for the teaching of Grade 7-8 Core French (Appendix 6), whereas if it will not require additional portables.

Be it resolved that effective in the 2014-2015 school year, wherein a triple grade configuration has been possible (due to 23 or fewer students enrolled in three consecutive grades), the School Superintendent will assess the impact on the learning environment and opportunities for students and will consider and recommend for Board approval one of the following strategies;

staff as a Grade 1-2 blended class; staff as a Grade 1-2-3 blended class; redirect the Grade 1 students to a neighbouring school for their program and;

Wherein a triple grade configuration has been possible (due to 23 or fewer students enrolled in three consecutive grades for two consecutive years) the School Superintendent will consider and may recommend for Board approval a boundary review.

Be it resolved that effective in the 2014-2015 school year the Halton District School Board: a) establish and communicate a consistent Grade 1 French Immersion February registration deadline

for current Halton District School Board families, with a review of the effects of this procedure be undertaken by September 2014.

b) allow students who have not been in Senior Kindergarten within the Halton District School Board, register in Grade 1 French Immersion up to the first week of school.

c) communicate and implement the assessment and admission procedure for students with French proficiency arriving in Halton after the registration deadline.

d) All elementary schools that offer Grade 1 programming must host a Grade 1 Information Evening that includes information about English program, French Immersion program and Special Education placements. If the home school does not offer French Immersion, the school their students would be directed to for French Immersion cannot host their Grade 1 Information Evening at the same time. The Special Education presentation is to be scripted by the Board’s Special Education department, to include a description of all elementary Special Education placements.


M15-0137 Be it resolved that the Halton District School Board present the following options for the delivery of French Immersion to the public in the Fall of 2015 for the purpose of receiving feedback, considerations and comments. Feedback will be brought to the Board for consideration in the delivery of French Immersion programming:

1. Option 1: Grade 1 (early) French immersion remains a 50% French 50% English delivery model, but entry to FI would be capped. The method of capping would be determined at a later date.

2. Option 2: Grade 1 (early) French Immersion remains at 50% French and 50% English, however all FI programs would be delivered in single track FI schools. French Immersion would be phased out of dual track schools and no new dual track schools would be considered. The location of the single track schools would be determined at a later date.

3. Option 3: French Immersion would commence at a later entry point (mid entry); Grade 4. This would result in the delivery model of FI moving from a 50% model to at least a 80% French Immersion model. In addition the delivery of FI would occur in dual track schools only.

4. Option 4: French Immersion would commence at a later entry point (mid entry); Grade 4. This would result in the delivery model of FI moving from a 50% model to at least an 80% French Immersion model. In addition the delivery of FI would occur in single track FI schools only.

Director of Education/ Associate Director

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M15-0139 Whereas the work of the National Truth and Reconciliation Commission (TRC) regarding residential schools in Canada concluded its work in June 2015, resulting in 94 far reaching Calls to Action, including a number specifically focused on education; Be it resolved that the Halton District School Board: i) Commit that all students graduate with knowledge of residential schools and their effects on

Aboriginal communities in Canada and see themselves as contributors to reconciliation. ii) (At least) Annually during a Board meeting recognize the history of our area and give respect and

honour to its First Peoples, by including in the Chair’s welcome, "We would like to acknowledge that we are on the traditional territory of First Peoples."

iii) Correspond with the Ministry of Education, urging collaboration with Aboriginal communities and the Ontario Public School Board Association to include treaty education, the history and legacy of residential schools and the impact of the Indian Act in curriculum in a way that gives voice to First Peoples. Recognizing that this will take time, also requesting that the Ministry immediately provide school boards with resources to develop and share best practices.

Director of Education / School Operations

M15-0221 Be it resolved that the Halton District School Board direct the Chair to write to the Ministry of Municipal Affairs and Housing regarding concerns relating to student and staff safety at schools that host election polling stations; and

THAT a request be made that funding be provided for the provision of security guards at each school as is the practice for federal elections; and

THAT a copy of this letter be shared with the Halton Catholic District School Board, the Mayors and City Clerks of Burlington, Oakville, Milton and Halton Hills, the Region of Halton, OPSBA and local MPPs..

Chair of the Board

M16-0024 Be it resolved that the Halton District School Board use a portion of the Board Leadership and Team Development account to cover the registration, accommodation and transportation costs for the OPSBA HDSB Director(s) and the OPSBA Central West Regional VP/Chair to attend the 2016 OPSBA AGM in Ottawa, at a cost up to a maximum of $2,100 per participant. Upon return from the conference the OPSBA Director(s) and/or OPSBA Central West Regional VP/Chair will provide the Board with an update.

Chair / Trustees

M16-0025 Be it resolved that the Halton District School Board use a portion of the "Reserve Account for Trustee Professional Development" to cover the registration costs for the Trustees to attend the Ontario Public School Board Association Labour Relations Symposium (including the pre-symposium) to be held in Toronto from March 31-April 1, 2016 (maximum of $5,500). Upon return from the conference trustees who attended will provide the board with an update.

Chair / Trustees

M16-0045

Be it resolved that the Halton District School Board authorize staff to work with the City of Burlington and Nelson User Group to develop a fundraising plan as outlined in the HDSB Community Funding of Facility Enhancements Administrative Procedure regarding proposed enhancements to the sports facilities at Nelson High School.


M16-0046

Be it resolved that the Halton District School Board approve Debenture By-law 16024 as referenced in Report 16024.

Superintendent of Business

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PENDING REPORTS – MARCH 23, 2016 (Items will be shaded when completed.)

Motion & Date Resolution Presentation Date

M11-0213 Be it resolved that the Halton District School Board approve the Operating Plan for any given year prior to approval of the budget for that same year

Spring Annually

M11-0216

Be it resolved that the Special Education Plan be brought to the Board in each year prior to approval of the budget for that same year.

Spring Annually

M12-0088 Be it resolved that the Halton District School Board direct the Director to provide a full and complete list of all HDSB policies and administrative procedures noting : a) whether or not the policy/administrative procedure has been adopted by board motion, b) the date that the policy/administrative procedure was last reviewed, c) the date that the policy/administrative procedure is next scheduled to be reviewed and d) whether or not the policy/administrative procedure suggests an impact to the roles and/or responsibilities of trustees or board of trustees (directly or through referenced policy or admin procedure)..

June / Sept. 2012 Review of policies undertaken (on-going)

M15-0059

Be it resolved that the Director direct staff to conduct a review of the Educational Assistant allocation process that considers the extent to which the process:

is driven by individual student needs

considers the health, safety, educational and social needs of students

informs and involves parents

involves the Student Services and Equity and Inclusion departments

AND THAT recommendations are brought before the Board by February 2016, to be considered for implementation in Spring 2016; AND THAT SEAC members be invited to participate in the review.

February 2016 Deferred to November 2016

M15-0043 Be it resolved that the Halton District School Board initiate a committee to examine program viability in both the English program and the French Immersion program and to make a recommendation to the Board no later than June 2015. The committee will be chaired by the Associate Director and will be composed of the Superintendent of Program, Superintendent of Student Success, System Principal of French Program, System Principal of School Program, Principals of dual track elementary schools, elementary single track English schools, elementary single track French Schools, French Immersion programs in High School, single track English programs in high schools and three trustees who currently sit on the French advisory committee.

June 2015

M15-0173 Be it resolved that the Halton District School Board approve the timelines for the public/community consultation process (Report 15114) and that the completion of that process will result in a recommendation coming to the Board no later than May 2016 with implementation of September 2017 for any significant changes in the delivery of either French Immersion or English programming.

May 2016

M16-0004 Be it resolved that the Halton District School Board staff review the current internal processes for public complaints in light of the Office of the Ombudsman’s new mandate to investigate public complaints regarding school boards and report back to the Board by the end of the 2015-16 school year.

May/June 2016

M16-0038 Be it resolved that the Halton District School Board’s Discrimination and Harassment Policy, as appended to Report 16026, be posted on the Board’s website for public input for a period not less than 25 days, and any input return to the Board for consideration at the first Board meeting in April 2016.

April 2016

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Report Number: 16047

Date: March 11, 2016

FOR DECISION

TO: The Chair and Members of the


FROM: D. McFadden, Executive Officer, Human Resources

S. Miller, Director of Education

RE: Employment Equity Policy

Purpose:

The Halton District School Board’s Policy Development and Review policy identifies the process

where legislative and compliance revisions come directly to the Board for consideration.

Section 5.2.3 (b) states:

(b) minor revisions reflecting changes to timelines and/or compliancy updates, minor wording

changes resulting from legislative changes, alignment between other policies, or other causes,

shall be undertaken by the Director of Education or designated individual(s), and returned to the

Board for approval

The revised policy (appended to this report) reflect minor revisions in the list of Human Rights

protected grounds. The list has been updated to reflect the new grounds under the Human Rights Code.

RECOMMENDATION:

Be it resolved that the Halton District School Board approve the Employment Equity

Policy as appended to Report 16047.

Respectfully submitted,

electronic signature electronic signature

__________________________________________________ __________________________________________ D. McFadden, S. Miller

Executive Officer, Human Resources Director of Education

EMPLOYMENT EQUITY

INTENDED PURPOSE:

The Halton District School Board recognizes that, consistent with Ontario Human Rights Code and the Canadian

Charter of Rights and Freedoms, our employment practices and procedures at all levels reflect, demonstrate

understanding of and respond to our diverse population. The Board is committed to providing a workplace

environment that is fair and equitable to all.

PRINCIPLES:

Equitable recruitment, hiring, employment and promotion practices shall be applied to all applicants and employees of

the Board including racialized persons, aboriginal people, women, and persons with disabilities as identified by the

Ontario Human Rights Code. 1

Systemic barriers, which includes discrimination based on the prohibited grounds as defined in the Code, to

recruitment, hiring, employment and promotion practices shall be identified and addressed in the Administrative

Procedures. The prohibited grounds, under the Code, include the following:

age (18 years or more),

ancestry,

citizenship

colour,

creed (religion)

disability (includes perceived disability),

ethnic origin

family status

marital status,

place of origin,

race,

record of offences,

sex (including pregnancy, gender identity, gender expression),

sexual orientation.

In keeping with our commitment to hiring the most qualified staff, ongoing emphasis will placed on the development

and communication of these principles throughout the Board via administrative procedures.

Legal References: Integrated Accessibility Standards Regulation 191/112

Ontario Human Rights Code

Board References:

Equity and Inclusive Education Administrative Procedure

Discrimination and Harassment Administrative Procedure

Disability Management and Return to Work Administrative Procedure

1 http://www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_90h19_e.htm see Part II Definitions, s. 10. Ontario

Human Rights Code. 2 http://www.e-laws.gov.on.ca/html/source/regs/english/2011/elaws_src_regs_r11191_e.htm Integrated Accessibility

Regulation, 191/11

Adopted SAMPLE DATES ONLY:

(Revised) M14-0130 September 23, 2014

(Reviewed) M12-0131 September 9, 2012


(NEW) M08-0145 September 12, 2008

Review Date Annually: September

http://www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_90h19_e.htm

http://www.e-laws.gov.on.ca/html/source/regs/english/2011/elaws_src_regs_r11191_e.htm

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FOR DECISION



FROM: L. Reynolds, Sub-Committee Chair, Community Facility Enhancements

A. Collard, Policy, By-law & Governance Committee Co-Chair

K. Graves. Committee of the Whole Chair, Vice-Chair of the Board

RE: Community-Based Facility Enhancements Policy

Purpose:

Earlier this year, the Halton District School Board’s Policy, By-law & Governance Committee

established a sub-committee to develop a policy regarding community funding of enhancements to

Board facilities. This draft policy addresses potential community enhancements to the Board’s

facilities, but does not address any fundraising. A separate policy is being considered to address the

funding component.

This draft policy has been reviewed by the Committee of the Whole (March 9), and it is recommended

to the Board for posting on the Board’s website to allow public input. The draft policy is attached to

this report for the Board’s consideration.

RECOMMENDATION:

Be it resolved that the Halton District School Board’s Community-Based Facility

Enhancements Policy, as appended to Report 16051, be posted on the Board’s website for

public input for a period not less than 25 days, and any input return to the Board for

consideration at the first Board meeting in May 2016.


electronic signature electronic signature electronic signature

____________________________________________ __________________________________________ ________________________________________ L. Reynolds, A. Collard, K. Graves

Sub-Committee Chair Chair, Policy, Bylaw and Chair, Committee of the Whole

Community Facilities Enhancements Governance Committee Vice-Chair, HDSB

COMMUNITY-BASED FACILITY ENHANCEMENTS

1. OBJECTIVE

The Halton District School Board recognizes funding for education is the responsibility of the Ministry of

Education; however there are instances and opportunities where individuals and entities desire to support local

public school education and facilities through specific directed donations.

The purpose of this policy is to define facility enhancements and to outline how such projects may be

considered, approved and implemented.

2. DEFINITIONS

The following definitions are in addition to those listed in the Board’s Policy Development and Review policy.

Administrative Council: Includes the Director of Education, Associate Director, Superintendents, and Executive

Officer(s).

Agreement: An act of mutual decision, position, arrangement, creating obligations enforceable by law. The

basic elements of a contract are mutual assent, consideration, capacity, and legality.

Entity: A general term for any institution, company, corporation, partnership, government agency, university, or

any other organization which is distinguished from individuals.

Enhancement: improves the quality and/or functionality of facilities above the level needed to meet curriculum

requirements, or improves the timeliness in updating. Enhancements may include items or upgrades that are not

deemed essential to facilities by the Halton District School Board.

Facilities: include sites, buildings and amenities.

3. POLICY STATEMENT

The Halton District School Board is committed to providing the best educational opportunities and also

supports the enhancement of the environment in its schools or other board facilities for the benefit of students,

staff and community.

Therefore, the Board will actively seek projects and work closely with other entities to enhance facilities to

optimize the use of public assets owned by school boards.

4. PARAMETERS

a) Enhancement projects must align with the Mission, Vision and Values of the Halton District School

Board.

b) Enhancement projects:

● shall be complimentary to publicly funded education,

● shall not result in an increase in the student capacity of a school, and

● shall not result in a significant increase in school/board operating or capital costs.

BOARD FRAMEWORK POLICY

Adopted SAMPLE DATES ONLY:


(Reviewed) M12-0131 September 9, 2012


(NEW) M08-0145 September 12, 2008

Review Date Annually: September

c) Enhancement projects must consider:

● the well-being of students in a particular school,

● sustainability,

● Ministry of Education Fundraising Guidelines,

● ethics, and

● Halton District School Board seven Equity lenses.

d) Preference will be given to projects that have a positive impact beyond a single facility.

e) The Agreement between the Halton District School Board and or the Entity and or individuals must

conform to the Education Act and other current legislation.

f) Procurement must follow Board policies and the Broader Public Sector Procurement Act.

5. REQUIREMENTS a) Agreements must include:

i. a written contract

ii. an identification of the stakeholders

iii. a disclaimer releasing the Halton District School Board from linkage to project donors/

sponsors/products

The acceptance of the gift from _______ is greatly appreciated. The acceptance of this

gift shall NOT be considered to be an endorsement or imply support for or by the donor

or for the services or product provided by the donor.

iv. a release:

The Entity or individual in perpetuity must remain acceptable to the Halton District

School Board and to the Halton District School Board’s mission, vision and values.

If the Halton District School Board at its sole discretion, determines that the Entity or

individual is in breach of being acceptable it may take any action necessary such as but

not limited to; removal of naming, publicity and signage.

v. an acknowledgement of Halton District School Board ownership

vi. ongoing maintenance requirements

vii. timelines

viii. benefits

ix. budget

x. consequences if funding target is not reached or exceeded

b) Facility enhancement projects with budgets or value of over $50,000 must be approved by the Board of

Trustees. Projects with a value of less than $50,000 will require Administrative Council approval.

c) Board of Trustee approved projects require timely interim and concluding reports to the Board of

Trustees.

d) Due to the nature, scope and value of projects, Administrative Council reserves the right to limit the

number of projects in progress at any one time.

Legal References: Education Act RSO 1990

Ministry of Education, Fundraising Guideline, 2012:B10, May 4, 2012

Broader Public Sector Procurement Directive

Board References: Fundraising Administrative Procedure

Purchasing Administrative Procedure

15



FOR INFORMATION



FROM: David Boag, Associate Director

Stuart Miller, Director of Education

RE: Strategies for Managing Low English Enrolments for 2014-15 School Year

Warrant:

At the June 22, 2011 Board Meeting, Board Motion 11-0127 states:

Be it resolved that the Halton District School Board refrain from offering split classes where

there are:

(a) more than 2 grades per class; and

(b) only one FTE teacher, unless an exception is approved by the Board of Trustees

The Board is currently in the process of staffing and class building for elementary schools for school year

2016-2017 and has identified two schools where triple grading is a consideration. This report provides an

update for trustees on the current staffing challenges at these two schools and possible actions.

Background:

Enrolment in the English track of dual track schools has been identified as an issue in a number of

schools as a result of increasing uptake in French Immersion. Small numbers in the English track have

created viability challenges for the English program in some locations. These small enrollment numbers

cause a variety of issues including the potential of creating triple grade class configurations. Currently

two schools, Tom Thomson Public School and Martin Street Public School, are being considered for

triple grade split classes for school year 2016-2017.

The Program Viability Committee was established in 2015-2016 and was tasked with reviewing and

bringing forward recommendations to the Director about English and French program viability in

elementary schools. The Director will be bringing forward a recommendation to the Board this spring

with an implementation date for any changes to occur September 2017. This recommendation may

include changes to the way both English and French programming are delivered in the Halton District

School Board that could remedy the challenges being experienced by Tom Thomson and Martin Street

and alter future school organizations at each site.

Tom Thomson Public School

Tom Thomson is a JK-Grade 6 school. There are currently only 58 students projected for 2016-2017 in

the English track at Tom Thomson in Grades 1 to 6. Small numbers particularly in the primary grades are

causing challenges creating reasonable class sizes without triple grading. The following class

organizations are possible for 2016/2017.

School Organization 1 Organization 2 Organization 3

Tom

Thomson

4 Classes

Gr 1/2 = 6/4 = 10 students

Gr 3 = 14 students

Gr 4 = 16 students

Gr 5/6 = 9/9 = 18 students

3 Classes

Gr 1/2 = 6/4 = 10 students

Gr 3/4 = 14/9 = 23 students

Gr 4/5/6 = 7/9/9 = 25 students

3 Classes

Gr 1/2/3 = 6/4/8 = 18 students

Gr 3/4 = 6/16 = 22 students

Gr 5/6 = 9/9 = 18 students

16

Report 16055 page 2

Martin Street Public School

Martin Street is a JK-Grade 5 school. There are currently only 31 students projected for 2016-2017 in the

English track at Martin Street in Grades 1-5. There are small numbers across all grades causing a

challenge creating reasonable class sizes without triple grading. The following class organizations are

possible for 2016/2017.

School Organization 1 Organization 2

Martin Street* 3 Classes

Gr 1/2 = 4/2 = 6 students

Gr 3/4 = 10/6 = 16 students

Gr 5 = 9 students

2 Classes

Gr 1/2/3 = 4/2/10 = 16 students

Gr 4/5 = 6/9 = 15 students

*According to the LTAP, a boundary review is suggested to undertaken in

2016-2017 to determine the catchment area for the new Martin Street facility.

School Superintendents for both Martin Street Public School and Tom Thomson Public School are in the

process of monitoring school enrolments and consulting with Principals to assess the impact on the

learning environment and opportunities for students. Should the triple grade organization for either

school be recommended, a report will be brought back to the Board for approval consistent with Board

Motion 11-0127.

Conclusion:

This report provides an update on two schools that have been significantly impacted by increasing French

Immersion uptake and declining numbers in the English program causing triple grade class

configurations to be considered. If a triple grade configuration is to be recommended for either school, a

report will be brought to the Board for approval.


electronic signature electronic signature ________________________________________________________ ___________________________________________________

D. Boag S.Miller

Associate Director Director of Education

17



FOR INFORMATION



FROM: Lucy Veerman, Superintendent of Business Services and Treasurer

RE: 2016/2017 Budget Development Schedule

Warrant

This report is intended to present an update to the 2016/2017 Budget Development Schedule.

Background:

The key objective of the Budget Development Process is to align the allocation of resources with the

Operational Plan of the Board, the Multi-Year Plan, and the Special Education Plan; identify school

based staffing requirements; identify budget challenges and opportunities; and gather input from the

various stakeholder groups.

Rationale:

Board Report 16010 presented at the January 20, 2016 Board meeting provided an overview of the

2016/2017 Budget Development schedule. The report provided timelines for review of the key

drivers of budget development including enrolment projections, revenue projections, expenditure

projections, and stakeholder input.

Enrolment Projections

The Halton District School Board is projected to continue with modest enrolment growth into

2016/2017. This will be primarily as a result of new residential development in Milton and north

Oakville. In addition to the operational impact on the budget, this growth will continue to put

pressure on the capital expenditures. Enrolment projections impact both funding for the board

through the Ministry of Education Grants for Student Needs (GSN), and staffing allocations to

schools.

Revenue Projections

The Ministry of Education allocates funding to school boards using a model referred to as Grants for

Student Needs (GSN) that is based on enrolment projections and the needs of students in each board.

In 2015/2016, the HDSB projected to receive in excess of 92% (approximately $622 million) of total

operating revenue from GSN funding.

The Ministry of Education has indicated that the 2016/2017 Grants for Student Needs (GSN) will be

announced on March 24, 2016. The release will feature a video that details changes to the

2016/2017 GSN, which will be available on the Ministry of Education’s website. In addition, the

following supplemental information will also be posted on the Ministry’s website: a memo providing

technical details on the 2016/2017 GSN, supported with board-by-board projections and a reader-

friendly guide to the GSN.

18

Report 16048 page 2

Expenditure Projections

Operating expenditures include a salary and benefit component (approximately 87%) and a non-

salary component (approximately 13%). Salary projections will reflect the impact of the recently

completed central and locally bargained agreements. Non-salary expenditures will reflect contractual

and operational changes.

Stakeholder Input

In addition to input provided by Trustees during the budget process, the Halton District School

Board also values input from parents, guardians, member of the public and staff concerning the

development of the 2016/2017 Budget. All individuals are encouraged to provide input concerning

the budget priorities for the upcoming school year online through the board website. The request for

input was shared with stakeholders through news releases, messages, emails, and Twitter. In

addition, an advertisement requesting input was posted in local newspapers. Additional resources

regarding education funding and budget presentations to Trustees are posted online during the

budget process.

Budget Workshops

Timelines and agenda items for the 2016/2017 Budget Development Process are attached to this report.


signed electronic signature

______________________________ ___________________________________

Lucy Veerman Stuart Miller

Superintendent of Business Services Director of Education

and Treasurer

19

Timelines for 2016/2017 Budget Development

January/March 2016

Budget Development Report 16010 and 16048

April 13 and 27, 2016

Trustee Budget Meeting(s)

Discussion re: Alignment of Financial Resources

Multi-Year Plan

Annual Operating Plan

Special Education Plan

Review of Budget Parameters

Preliminary Enrolment 2016/2017

Revenue Assumptions

Expenditure Assumptions

o Salary and Benefits

o Non-salary expenditures

Review details of 2016/2017 GSN

Overview of Grant Revenue Calculation (based on GSN release)

Review Staffing

Review Trustee Issues/Input

Review Stakeholder Input

Review Special Education Plan/Input from SEAC

Review initiatives/financial constraints

Review Communication Plan

Review Accountability and Reporting Requirements

May 11 and 25, 2016

Trustee Budget Meeting(s)

Review draft budget

Review initiatives/financial constraints

Update on Staffing

Update on Trustee Input

Update on Stakeholder Input

Update on Communication Plan

June 1 and 15, 2016

Board Meeting

Budget presented and approved

Budget filed with Ministry by June 30, 2016

20


Date: March 1, 2016

FOR INFORMATION



FROM: Gerry Cullen, Superintendent of Facility Services

RE: Capital Update March 2016

As per the schedule to report on capital projects, please find attached the chart showing recent activities in

this regard.


____________________________________ _______________________________

Gerry Cullen Stuart Miller

Superintendent of Facility Services Director of Education

Updated: March 2016

Submt'd Rec'd Submt'd Rec'd Issue Closing

Boyne PS (Hossack &

Assoc. Arch.) Percon

Const. (Gen. Cont.)

776 Yes 12-Jun-14 15-Dec-14 28-Jul-14 6-Jan-14 1-Sep-14 22-Oct-14 25-Oct-14 1-Sep-15

HVAC balancing & completion of controls outstanding.

Martin Street (Snyder

Architects Inc.) Colins

Haulage (Demo.

Contractor)

740 Own N/A N/A

DEMO

permit

15-Nov-1

16-Jan- 8

(tentative)

T15-47

November

6, 2015

26-Nov-15January 11,

2016

March 31,

2016

(tentative)

PRESERVATION, ABATEMENT & DEMOLITION: Abatement is 95% complete. Abatement in

crawlspaces underway. Air testing clearances will be done this week allowing for review of

structural encapsulation of heritage wall. Actual demolition of school can start as early as the

week of March 8th.

Martin Street (Snyder

Architects Inc.)740 Own

16-Feb-05

(2nd

submission)

16-Apr-01

(tent.)16-Feb-17

16-May-01

(tentative)

16-Jun-01

(tentative)17-Sept-01

CONSTRUCTION - Building Permit submitted Feb 17. SPA has been ongoing. Consultants

have been in constant contact with various authorities. Comments received from various

authorities indicate things are progressing well. [SPA 1st submission Nov 5/15 & comments

received Dec 22/15. SPA 2nd submission Feb 5/16.]

Elementary School

Design Concept

(Hossack & Assoc.

Arch.)

740 N/A N/A N/A N/A N/A N/A N/A

Second phase complete. Preparing report for the April 6th Board meeting.

Administrative Building

Accommodation Study

(Snyder Architects Inc.)

N/A N/A N/A N/A N/A N/A N/A N/A Consultant evaluating opinions for location of potential accommodations.

Alton Village PS (Snyder

Architects Inc.)

Add

115pp Own

16-Jan (2nd

submission)16-Feb-01 16-Feb-01

16-Mar-01

(tentative)16-Feb 16-Mar 16-Apr-01 16-Aug

West parking lot modification scheduled for March break. East parking partial closer &

construction scheduled for April. [Minor SPA 1st submission Nov 12/15. received comments Dec

24/15.]

Craig Kielburger SS

(CS&P Architects)230pp Own

withdrawn

16-Feb-23unknown TBA TBA

17-Feb

(tentative)

17-Feb

(tentative)

17-Mar

(tentative)

17-Sept

(tentative)

Admin Council did not approve the cost to relocate portables on site. Consequently, the

addition will have to be redesigned, avoiding area of the portables.

GDHS Additions &

Reno's (Snyder &

Assoc.) Percon Constr.

(Gen. Cont.)

150pp Own10-Jan-29

Phase 20-Sept-09

06-Dec

Phase 29-Mar-16 9-Jun-09 9-Jul-09 10-Aug-15 Phase 3 complete. Still need to work out land deal with the HCDSB to receive final sign off.

Craig Kielburger

(relocating portables

onsite)

12

PTBLOwn N/A N/A 16-Jan-19 16-Feb-17

T16-38

16-Feb-02withdrawn withdrawn withdrawn

Admin Council did not approve the cost to relocate portables on site. Consequently, the

addition will have to be redesigned, avoiding area of the portables.

Capital Projects

School & Project Description

Pu

pil

Pla

ces

Sit

e O

wn

ed Permit Status

Bolded notes indicate changes.

Construction Status

Site Plan (SPA)

Update Comments

TenderBldg. (BPA)

Addition and Renovation Projects

Sta

rt D

ate

(Ten

tati

ve)

New School Construction

Portables (approved architect Robertson Simmons architects inc.)

Co

mp

leti

on

Da

te

22


Date: March 9, 2016

FOR INFORMATION



FROM: S. Miller, Director of Education

RE: Administrative Procedure Review Update

Warrant

In keeping with our regular update of Administrative Council’s ongoing review of all administrative procedures,

this report is the next in that reporting structure. All admin procedures have had date changes, with the Sign

Guidelines having additional minor changes to reflect the use of the Halton District School Board logo and language

on signs.

Admin Procedure Name Revisions Additional Information

Distribution of Materials New Legislative requirement; attached

Bell Times date change Minor changes to be consistent with HSTS

Publicity in Schools date change

Social Media/Twitter date change

MASS Job Evaluation Process date change

Acceptable Use Procedures (Information and

Communication Technology)

date change Minor changes to remove CHATT reference

Electronic Passwords date change Minor changes to remove CHATT reference


______________________________

S. Miller


Halton District School Board Administrative Procedure

Topic: Distribution of Materials / Information from External Agencies

Effective: October 2015

Cross-Reference: Education Act

Canada Anti-Spam Legislation (CASL)

Revision Date: September 2017

Responsibility: Director of Education

INTENDED PURPOSE: The Halton District School Board permits limited distribution of materials from non-profit and/or not-for-profit

(NFP) organizations, subject to approval.

This service is offered as a courtesy. Any distribution of materials from external organizations will be at the

discretion of the Board, or through its school principals, and must be pre-approved by the Board or its school

principal (as the Board’s designate).

A valid charitable organization registration number or proof of non-profit status is required and must accompany

the distribution request.

PROCEDURES: The following definitions and criteria are provided within the context of this procedure:

Materials and/or information: information in print or electronic format. This may include, but is not limited to,

backpack flyers, posters, brochures, display tables, or bulletin boards.

Electronic distribution/dissemination of information: any Board/school resource that would facilitate the

distribution or dissemination of information or materials.

In support of its environmental practices and standards, the Halton District School Board encourages electronic

distribution of materials between the organization making the request, and the Director’s Office and/or school

principal.

Non-profit or not-for-profit organizations include, but are not limited to, all levels of government (municipal,

regional, provincial or federal); community groups involved in non-profit activities; school councils and charities.

Proof of registration as a non-profit organization is required.

Religious materials/promotion of religious beliefs: A non-profit organization, for the purposes of this procedure,

excludes any religious organization that requests the distribution of religious material or the promotion of religious

beliefs.

Board property includes all administrative and non-administrative Board-operated buildings or lands owned or

occupied by the Board; including schools as defined by the Education Act. Board-owned vehicles and machinery

is also considered to be Board property.

Pre-approval is required for all distribution requests. An organization making a request to distribute to all Halton

District School Board schools must submit their request to the Director’s Office as outlined in Item 1 (below):

“Distribution Requests to All Schools”. Organizations making their requests to specific schools either individually

or within a municipality or community, must submit their request to the individual School Principal(s) as outlined

in Item 2 (below): “Distribution Requests to Specific Schools”.

1. Distribution Requests for ALL Schools:

Distribution requests for all schools must be submitted to the Director’s Office for pre-approval.

NFP organizations will be required to provide a Portable Document File (PDF) or other electronic version of

the materials for review to the Director’s Office ([email protected]); allowing a minimum of 15 business days

for review of materials.

In addition to a valid charitable organization registration number or proof of non-profit status, contact

information must be included with the submission. If distribution of materials is approved, the organization

will be contacted via email with authorization to contact and send/deliver their materials to schools directly.

Pre-approved materials, only if necessary may be printed and distributed, displayed or made available at the

school’s discretion. Any participation to distribute materials from external organizations will be at the

discretion of the school principals in accordance with Board policy. As many schools are certified Ontario

EcoSchools and have paperless or waste-reduction goals, it is advisable to check with schools before

producing any printed materials.

Organizations are responsible for confirming approval of their distribution request, and delivering their

pre-approved printed materials to schools directly. Print materials from external organizations will not be

distributed directly to students or staff without pre-approval.

2. Distribution Requests for SPECIFIC Schools:

Distribution requests for specific schools must be submitted directly to the School Principal(s) as the Board’s

designate, for pre-approval.

NFP organizations will be required to provide a Portable Document File (PDF) or other electronic version of

the materials for review to the specific school principal(s), allowing a minimum of 15 business days for review

of materials.

Contact information for Halton District School Board schools can be found on the Board’s website at

www.hdsb.ca

In addition to a valid charitable organization registration number or proof of non-profit status, contact

information must be included with the submission. Once the material is pre-approved, the organization will be

contacted by the principal (or designate) via email with authorization to contact and send /deliver their

materials to schools directly.

Pre-approved materials, only if necessary may be printed and distributed, displayed or made available at the

school’s discretion. Any participation to distribute materials from external organizations will be at the

discretion of the school principals in accordance with Board policy(s).

As many schools are certified Ontario EcoSchools and have paperless or waste-reduction goals, it is

advisable to check with schools before producing any printed materials.

Organizations are responsible for delivering their pre-approved printed materials to schools directly.

Print materials from external organizations will not be distributed directly to students or staff without

pre-approval.

PLEASE NOTE:

The Halton District School Board DOES NOT endorse any organization or its materials. Materials

approved for distribution MUST NOT and DO NOT suggest the support or endorsement by the

Halton School Board or its staff.

The Halton District School Board’s name and/or logo MUST NOT be used on any materials or

supporting materials.

Any costs incurred with regard to the materials are not the Board’s responsibility.

http://www.ontarioecoschools.org/


http://www.hdsb.ca/


25

Report: 16050


FOR INFORMATION



FROM: S. Miller, Director of Education

RE: Board Report Schedule 2015-16

Background

The draft schedule of reports for the current school year was first introduced in September 2014 (Report 14124),

with subsequent reports following monthly in order to help facilitate awareness of when reports will come to the

Board.

It is our intention to provide an update to this list at regular intervals, to keep Trustees apprised of what reports

have been presented, completed, and/or have had to have timelines revised. The first update (Report 15110),

was presented in September, with subsequent updates throughout the fall. This report provides the next in the

series of updates.


_______________________________

S. Miller


STAFF INITIATED BOARD REPORTS -- 2015-16 March2016

REPORT SUBJECT DATE: RESPONSIBILITY COMMENTS Director’s Summer Authority September 2 David Euale completed

Report Card Update September 2 David Euale completed

Admin Procedure Update Ongoing David Euale

Labour Update (Negotiations Summary) Ongoing Jeff Blackwell

Capital Updates September 16 Gerry Cullen completed – with financials; subsequent report with

Closing the Gap update on September 16

EQAO – Secondary (Private Session update) September 16 Stuart Miller completed

Summer Learning Initiatives September 16 David Boag, Tricia Dyson completed

Program Viability Committee Consultation September 16 Stuart Miller completed

Full-Day Kindergarten Update October 7 Scott Podrebarac completed

Annual Water Testing October 7 Gerry Cullen completed

September Staffing Adjustments October 7 Jeff Blackwell completed

Elementary School Design October 7 Gerry Cullen completed

Community Partnerships Policy October 7 David Euale completed

Closing the Gap Update

(Facilities/Proceeds of Disposition)

October 7

(tentative)

Gerry Cullen

Lucy Veerman

completed

Capital Update October 21 Gerry Cullen completed

EQAO – Secondary (analysis) October 21 Stuart Miller completed

PARC Policy (posting) October 21 Stuart Miller to PB&G

Bell Time Interim Report (consultation) November 4 Stuart Miller completed

Annual Report: Food and Beverage Sales November 4 Gerry Cullen to Board November 18

HLF Fundraising Plan November 4 Stuart Miller --

Operational Plan Update (“Student” initiatives) November 4 Director of Education delayed

Renewal November 4 / 18 Gerry Cullen completed

Capital Update November 18 Gerry Cullen completed

Self-Paced Learning November 18 David Boag, Stuart Miller delayed to December 16, 2015

OFA Debenture (if required) November 18 Lucy Veerman not required

P/VP Placements/Transfer November 18 Julie Hunt Gibbons completed

Financial Statements November 18 Lucy Veerman completed

Disposition of Property/Site Acquisitions as required Lucy Veerman not required

Community Funding of Facility Enhancements as required Gerry Cullen , Lucy Veerman (submissions)

Banking Resolutions December 2 Lucy Veerman completed

Capital Update December 2 Gerry Cullen with financials – completed

SEAC Membership if required Mark Zonneveld not required

French Recruitment/Staff Development January 6 Tricia Dyson completed

Operational Plan Update (“Students” initiatives) January 20 David Boag completed

Revised Estimates January 20 Lucy Veerman completed

Budget Schedule January 20 Lucy Veerman completed

Program Viability Committee Report February 3 Stuart Miller / David Boag completed

Primary Core French February 3 Tricia Dyson completed

School Generated Funds / Student Fees February 3 Stuart Miller, Lucy Veerman completed

Operational Plan Update (“Staff” initiatives) February 3 Debra McFadden completed

School Year Calendar April 6/20 Stuart Miller completed Modified SYC approval prior to Mar.1

Multi-Year Plan (Development) February 17 Stuart Miller On-going

International Students February 17 Stuart Miller completed

Admin Centres February17 Gerry Cullen completed

Director’s Annual Report February 17 Stuart Miller completed

Capital Update February 17 Gerry Cullen completed

OFA Update (if required) February 17 Lucy Veerman completed

Annual Portable Inspection Update March 2 Gerry Cullen

Operational Plan Update (“System” initiatives) March 2 Stuart Miller

Adult & Continuing Ed Hybrid Implementation March 23 Stuart Miller/David Boag M14-0015: ….HDSB endorse the hybrid model for Adult and

Continuing Education… and request the Director to develop a plan for

implementation of the preferred model.

Capital Update March 23 Gerry Cullen

Budget February-June Lucy Veerman

Community Partnership Report April 6 Lucy Veerman

Operational Plan Goal/Strategies 2016-17 April 20 Stuart Miller

LTAP April 20 Lucy Veerman

P/VP Placements/Transfer April 20 Julie Hunt Gibbons

Capital Update April 20 Gerry Cullen with financials

Special Education Plan April Mark Zonneveld

Centre for Skills Development & Training Report May 4 Stuart Miller

Halton Learning Foundation Annual Report May 4 Stuart Miller

Bell Times – Report May 4 Lucy Veerman

Capital Update May 4 Gerry Cullen

Community Funding of Facility Enhancements May 4 Gerry Cullen, Lucy Veerman (submissions)

Truth & Reconciliation Annual Report May 18 Rob Eatough

Secondary Teacher Redundant to Board May 18 Debra McFadden

Budget May-June Lucy Veerman

Budget May-June Lucy Veerman

Capital Plans / Priorities June 1 / 15 Gerry Cullen

Capital Update June 15 Gerry Cullen with financials

Education Development By-law (tentative) June Lucy Veerman

ARC Announcements Stuart Miller delayed pending policy approval

Supervision of Students with Safety Risks Jan. 20=>2017 Mark Zonneveld M14-0142: … to conduct a review of the supervision of students who

have high safety risks beginning Sept. 2014; THAT the review cover any

and all parts of the legal school day, including getting to class, nutrition

breaks, recess, etc., and include the process for training staff, supervision levels for students, and if students’ safety needs are being appropriately

addressed; THAT SEAC members be invited to participate in this review.

Gifted Screening / Assessment Update Feb. 17=>2017 Mark Zonneveld (see Order Paper Board Motion M13-0073)

EA Allocation Process Mar.23=>Nov.2016 Mark Zonneveld (see Order Paper – Board Motion M15-0059)

WORKSHOPS LEAD Program and Accommodation Committee Presntations Program Night (Math programming) Tricia Dyson / David Boag

School Operations Stuart Miller

Student Services – Special Education Mark Zonneveld

Documents

1.0 2 - Halton District School Board Agendas and Minutes/BdAgenda... · L. Veerman highlighted Report 16024 including the attached by-law. ... and their alliance in the finals at