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University of York
Department of Health Sciences
Ian ColeIan Cole
Lecturer in C&ITLecturer in C&IT
Introduction to Excel 2000
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Before we start…….
Please turn off your mobile phone
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What are Excel spreadsheets used for?
Financial forecasting Statistical analysis Data collection Data manipulation Summarizing data Communicating data
Budgets Research Assignment
results Charts Your timetable In assignments
Start Excel now – so you can follow the examples
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Spreadsheet Construction
Columns (letters) Rows (numbers) Worksheets Cells (E10)
Cell Addre
ss
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Mousing Around a Cell
Highlight/Select
Move Contents
Copies Contents
Mon Tue
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Cell Formats Words Numbers
# decimal places £ and $ %
Days/Dates Formulas Calculations…
45.271945.3$45.27.271927%5-Mar-025-Mar3/5/2002STUDENT=B2+C2-D4
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Formulas =A2+B2+C2 =SUM(A2:AS2)
$29.00 $1,886.00
Formula
Results
AutoSum
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Formulas
=Today() Average(range) Count(range) Max(range) IF(logical_test,value_if_true,value_if_false)
=IF(F3>89,"A",IF(F3>79,"B",IF(F3>69,"C","F")))
Formulas can be Filled Down
Insert menu, Function…, Help on this function
Column (C2:C80)
Row (B2:AK2)
Block (A2:G50)
=SUMFunction Range
(A2:AS2)
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More on Cell Formats
Alignment Word wrap Orientation Shrink to fit Font
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More on Cell Formats Width
Height
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Merging and Splitting Add to Formating Toolbar Highlight cells to merge Click Merge Button Unmerge
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Copying and Pasting Highlight cells Hit Copy (CTRL-C) Dotted lines Click on target cell
Top of area Hit Paste (CTRL-V) Unless still dotted
not in Clipboard CTRL to select
multiple targets
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Sorting Data Entire worksheet of tabular data
with headings Data menu, Sort…
Small section of worksheet Highlight section Hit sort button
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Charts Visual
representations of data
Select Data Insert menu,
Chart…
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Charts – Step 1
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Charts – Step 2
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Charts – Step 3
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Charts – Step 4
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Charts – FinalPatients by Age Group
0%
5% 5%
74%
16%0 - 3 wks
1 mo - 10 yrs
11 - 24 yrs
25 - 64 yrs
65 yrs+
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Printing Always Print Preview Page Setup Select Print Area
Highlight area File, Set Print Area File, Clear Print Area
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Insert Excel Spreadsheets Word or PowerPoint Copy and Paste Use Insert Microsoft Excel
Worksheet button Double click on table or chart Calls up Excel
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Self Directed Work Work through ‘Intro to Excel 2000’
workbook.
Presentation modified by Ian Cole June 2004, from work created by Nancy Clark. original available at: http://med.fsu.edu/informatics/Spreadsheets.ppt