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UARSC Sponsored Projects - CFS USERS

Cashiering Malia Tirado Introductions/CFS Overview Dan Zorn

Fiscal Services Dan Zorn/Deborah Davis

Accounts Payable Process Becky Henwood

Questions

Procurement David Taylor

Reporting Dan Zorn

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Introduction/CFS Overview• Objective– Consistent processes – Enhance efficiencies– Enhance reporting – Data Warehouse

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Cashiering

• Petty Cash Form

• Deposit Form

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Petty Cash Form

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Deposit Form

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Reporting• Project balances as of June 30, 2014 brought forward

into CFS.• Project detail activity prior to July 1, 2014 – Cognos• Project detail activity after July 1, 2014 – CFS/Data

Warehouse• Contacts:• System Issues – Systems Operations &

Development• Data Issues – Office of Sponsored Projects

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Sponsored ProjectData Warehouse

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Fiscal Services

• Project Mapping

• Account Mapping

• Deposits – Cashnet Item Codes – Campus Program

• Project Agreements

• Expenditure Transfers (Transfer Requests)

• Account Receivable Customer Billing Upload

UARSC Sponsored Project Mapping

Cost Point People SoftProject Project Description Fund Department Department Description Program85884 Cellular Redox - Yr 5 92141 1013 Biology Program 020085885 Physics Teacher Edu - Yr 3 92114 1026 Physics Program 0100

UARSC Campus Program Project Mapping

Cost Point People SoftProject Project Description Fund Department Department Description Program86057 Student Affairs Rec Prog 92014 1092 VP Student Affairs 050086094 NLRC Binational Health 92012 1245 NLRC 0300

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Account Mapping

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Account Mapping

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Deposits – Cashnet Item Codes

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Project Agreement Form Sponsored Programs

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Project Agreement Form Campus Programs

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Expenditure Expense (Transfer Request)

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AR Customer Billing Upload

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How to Contact Auxiliary AccountingAuxiliary

Accountingauxaccounting@csusm.edu Project Agreements

Expenditure Transfer Request Campus Program Invoicing

Fiscal Services website: http://www.csusm.edu/fs/• UARSC & Foundation Commonly Used Account Mapping• UARSC & Foundation Project Mapping• Link to FAS Forms – includes:

Project Agreement – Sponsored Projects Project Agreement – Campus Programs – UARSC & Foundation Expenditure Request Form (Transfer Request) AR Customer Billing Upload Form

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Procurement Process

• Processing Encumbrances

• Service Expectations

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POA Form

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Requisition Cheat Sheet

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ProcurementUARSC

Foundation

procurementuarsc@csusm.edu Requests to close PO’s Status of PO’s Status of POA’s Status of IC PO’s

How to Contact Procurement & ContractsFor UARSC and Foundation

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Accounts Payable Process

• General AP information

• Service Expectations

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Direct Pay Form

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How to Contact Accounts Payable and TravelFor UARSC and Foundation

Accounts Payable UARSC

Foundation

apuarsc@csusm.edu Payment status Invoice status Travel Questions AP Questions

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?Questions