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Title I, Part A, Schoolwide Planning, Part III:

Strategic Action Planning

Title I UniversityJanuary 29, 2015

Virginia Department of EducationOffice of Program Administration and Accountability

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Session Objectives

• Review of Phase II• Goal Setting – Developing SMART Goals

• Moving Beyond Goal Development • Strategies and Action Steps • Implementation and Monitoring

• Conclusion – Putting it All Together• Review of Schoolwide Planning Process

• Conducting the CNA• Developing SMART goals• Strategic Action Planning• Implementation and Monitoring

• The Schoolwide Plan Template

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Review of Session #2: Goal Setting

Current State:What is our vision for

improvement? Where do we hope to be in 2-3 years?

Desired State:How will we get there? How will we know that we’ve met our goals?

During the last session, you were guided through a goal-setting process to address areas of need

identified in the CNA. Today, we will discuss how to develop an action plan to achieve the desired

state as defined by the goals you have set.

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a comprehensive plan based on

the strengths/areas for improvement

from the CNA

an annual evaluation on the implementation of

the plan to gauge effectiveness of the strategies utilized

a comprehensive needs assessment

on the performance of

all student populations

Core Elements of a Schoolwide Plan

Title I schoolwide programs are implemented based on 3 core elements:

Components 2-10 of the “Ten Components” of a SWP

Component 1 of the “Ten Components” of a SWP

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10 Components of a Schoolwide Plan

1. A comprehensive needs assessment of the entire school;2. Schoolwide reform strategies that:

– Provide opportunities for all children to meet the state's proficient and advanced levels of student academic achievement;

– Use effective methods and instructional strategies that are based on scientifically based research;– Include strategies to address the needs of all children in the school, but particularly the needs of low-achieving

children and those at risk of not meeting the State student academic achievement and how the school will determine if such needs have been met;

3. Instruction by highly qualified teachers;4. High-quality and on-going professional development;5. Strategies to attract high-quality highly qualified teachers to high-need schools; 6. Strategies to increase parental involvement;7. Plans for assisting preschool children in the transition from early childhood programs to local

elementary school programs;8. Measures to include teachers in the decisions regarding the use of academic assessments in

order to provide information on, and to improve, the achievement of individual students and the overall instructional program;

9. Activities to ensure that students who experience difficulty mastering the proficient or advanced levels of academic achievement standards shall be provided with effective, timely additional assistance; and

10. Coordination and integration of federal, state, and local services and programs.

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Schoolwide Program Planning Cycle

CNA

Inquiry Process

SMART Goals

SW Plan Design

Implementation

Monitoring and Evaluation

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Tip for success

Comprehensive plan development extends beyond goal-setting.

During this phase, teams will identify targeted, research-based strategies aligned with the attainment of the SMART goals developed. Next, action steps will be set to implement the

strategies.

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Developing the Strategic Action Plan

The strategic action plan clearly describes:

• Targeted research-based strategies; • Action steps; • Responsibility; and • Monitoring and frequency

so that anyone in the school is able to understand the adult practices which will be regularly measured and monitored to ensure effective implementation.

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Sample Action Plan Template

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Targeted Research-Based Strategies

When reviewing research-based strategies, consider the following questions:

• Does the strategy address the root causes that we identified?

• Are there potential barriers to success (human capacity, time, funding) in implementing the strategy? How can the barriers be overcome?

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Action Steps

When developing action steps to implement the chosen research-based strategies, consider the following questions:

• What is the purpose of the activity?

• How or why will the activity lead to the desired result?• How will the implementation of multiple action steps be

coordinated?

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Responsibility

When assigning responsibility for implementing each action step, consider the following questions:

• Should one person be responsible, or a group of people?• Planning• Implementing • Monitoring

• How can responsibility be distributed so that one person isn’t responsible for most or all action steps?

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Monitoring and Frequency

• When developing a monitoring plan, consider the following questions:

• How will progress towards achieving the desired outcome be measured? • Are specific timelines established, instead of more

generally stated timeframes (e.g., monthly, quarterly, annually)?

• Are timelines coordinated with each other?• Is responsibility for monitoring distributed across a range

of individuals?

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Schoolwide Program Planning Cycle

CNA

Inquiry Process

SMART Goals

SW Plan Design

Implementation

Monitoring and

Evaluation

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The Schoolwide Plan Template

• Optional• Includes the ten required elements of the Title I

schoolwide plan• Allows the school to cross-reference Indistar©

indicators • May be housed on the school’s Indistar© dashboard• Should be completed with sufficient detail to serve

as a “stand-alone” plan

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The Schoolwide Plan Template

http://www.doe.virginia.gov/federal_programs/esea/title1/part_a/index.shtml

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Conclusion and Next Steps

What did we accomplish today? We:

• Developed an understanding of how to determine strategic action steps

• Reviewed all steps in developing the schoolwide plan

What comes next?

• “Monitoring and Revising the Schoolwide Plan” -- Title I University session for divisions/schools with existing schoolwide plans – March 12, 2015

• Schoolwide plans for new schoolwide schools should be submitted to the division’s Title I specialist by May 1, 2015

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Q & A Opportunity

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Contact info

Lynn Sodat, Ph.D., Title I CoordinatorVirginia Department of Education

Office of Program Administration & AccountabilityE-mail: lynn.sodat@doe.virginia.gov

Tel: 804-371-2934

Title I, Part A, Web Page http://www.doe.virginia.gov/federal_programs/esea/title1/part_a/index.shtml