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1
Stormwater Maintenance and Replacement Program
November 21, 2006
Patricia Biegler, P.E.
Richard Broad, P.E.
2
2006
Background
2,500 miles1,320 milesPublic Ditch
1,000 miles275 milesPipe
2001August 2000
1,100 miles
2,700 miles
Documented Citizen Calls
Projected Ditch Clearing
Level of Service
Ditch Cleaned
2,999 7,475 11,397
Backlogged Cave-Ins
5 – 7 Years* 10 – 15 Years 10 – 15 Years
90 miles* ** 36 miles
600 ** 1,000 +
* Using Streets Crews & Temps
** Not Available
Fee $1.75/ERU/Month $2.55/ERU/Month $2.55/ERU/Month
3
TOTAL
Current Funding FY 06-07
Pro-rata
Grants
General Fund
State MaintenanceOther Funding Sources
$1.3 M$5.1 MTOTALS
-$1.8 MDrainage
(General Fund: Roughly 40% from State Maintenance)
$1.3 M$3.3 MStormwater Fee
CAPITALOPERATING
$4.6 M
$1.8 M
$6.4 M
4
Stormwater Program Components Environmental
Permitting and Water Quality Inspections
Maintenance Ditches, Pipes, Lakes, Curbs & Gutters,
+ Structures Emergency Response
Capital Needs Provide Flooding Protection Improve Level of Protection Neighborhood Appearance
Yellow
Red
Red
5
Issues
• Loss of Capital Buying Power– Fee Increase in 2000 of $0.85/month/ERU
• Increased Regulatory Requirements– Testing, Inspection & Enforcement– Wetlands Permitting
• Operating Increase– Salaries & Fringes– Materials– Contracts– Debris Hauling & Disposal– Transportation of Debris– Property Issues
Land Values Easements Access Encroachments
• Growing Backlog - 3500 + Citizen’s Requests
6
Maintenance Requirements
Curb & Gutter
Pipe
Ditch
Driveway Pipes, Culverts, etc.
Outfall
Natural WaterwayStreetsweeping Cleaning Inlets & Structures Pipe Washing Cave Repair
Lake Maintenance & Dredging Blockage RemovalsFish KillsErosion Control
Ditch Cleaning/Debris & VegetationDitch RegradingErosion ControlDitch Widening
Pipe ResettingPipe WashingPipe & Culvert Installation
Lake
TV PipePipe ResettingPipe WashingCave Repair
Inlet
7
Maintenance & Service In most cases –
Vegetation is a minor issue.
Real Problems are: Collapsed Pipes Undersized Pipes Off-Grade Pipes Undersized Ditches Undersized Culverts Off-Grade Ditches
8
What it takes to fix: Annual Additional Funding Needs
Environmental:
Maintenance & Service:
Capital Programs Needs:
Total: 6.4M
* Includes drainage funding
Yellow
Red
Red
Yellow
0.4 M
4.7M
1.3M $6,260,000
$3,130,000
$150,000
Current Funding Total
0.55 M
7.75 M
7.64 M
15.94 M$9,540,000
9
Environmental Program
10
ENVIRONMENTAL PROGRAM Successes Nationally Recognized Education Program HRPDC – Partnering of Hampton Roads Cities for
Environmental Education Public BMP/Lake Inspections Annual Reports to DEQ Illicit Discharge Investigations – Partner with Fire
Department Organized City-wide Erosion & Sediment Control
Inspections Amended City Ordinance to Include Fines for Erosion &
Sediment Control
11
ENVIRONMENTAL PROGRAM Current Challenges & Needs
Private BMP 1 Tech & Vehicle $50K
E & S Control
Enforcement2 Inspectors &Vehicles
$100K
Total $150K
12
ENVIRONMENTAL PROGRAM Future Challenges
DCR is Taking Over Management of Stormwater Permitting from DEQ
DCR is Pushing for Large Increases in Water Quality Monitoring & Reporting – $$$ ???
City Currently Negotiating Renewal of its Stormwater Permit with DCR
13
Maintenance & Service
14
Maintenance & ServiceSuccesses In Spite of Limited Resources More Effective
Equipment Skills for Each Job
Emergency Response Detailed Plans Developed for Known Choke Points
More Investigation Up Front to Eliminate Wasted Work Effort & Stop and Start
Better Defined Work Methods to Include Surveying First Stage Repairs to Cave-ins Use of In-mate Crews Use of Project Levels to Sort Backlog
15
Identified Needs - Maintenance
Cave-In Repair 4 Crews (4 members) + Equipment - $800K
Contract $1.5 Million
$2,300,000
Roadside Ditch Regrading 2 crews (4 members) + Equipment $400,000
Neighborhood Ditch Cleaning 1 Survey Crew (3 members) + Equipment
1 Stormwater Crew (3 members) + Equipment
$300,000
Erosion Control & Ditch Stabilization Materials $50,000
Wetland Permitting 1 Engineer or Environmental Scientist $80,000
Total $3,130,000
16
Cave-Ins Cave-Ins FY 04-05
1,088 Cave-In Repair Requests- 496 Repaired by City Crews (124/Crew/Year)
- 125 Repaired by Contract ($621,000)
467 Added to the existing backlog
Current Backlog over 1,000 Cave-Ins
17
Excavation Requirements
2:1
2’
4’ 4’4’ 4’
4’
18’
2’
4’
18
Cave-Ins Best Approach
Less than 6’ Deep – In-House Crew Repair
Over 6’ Deep – Contract
Roughly 50/50 Deep vs. Shallow
Stepwise Approach First Stage Repair Letter to Resident Follow up Repairs as Needed
19
Capital Program
20
Capital Projects Funding has slipped from $2.6 million in
2001 to $1.3 million in 2006 Construction cost increases have outpaced
overall inflation rate (greater than 10%/yr) Backlog of needed capital projects exceeds
$76 million These projects improve drainage for large
number of residents
21
Identified Annual Needs – Capital Program
Level 4 – Small Neighborhood Projects Contract $200,000
Level 5 – Mid-Sized Projects Contract $300,000
Level 6 - Capital Projects 1 Eng + 1 Inspect
+ 1 draftsman
+ 1 tech + 1 vehicle
$250,000
$1,450,000 Contract
$1,700,000
Stormwater Inventory 1 Tech + vehicle $60,000
Roadside Ditch Piping Contract $1,000,000
Outfall Dredging Contract $1,000,000
Neighborhood Upgrades Contract $2,000,000
Total $6,260,000
22
Other Items of Concern - Capital
Watershed Studies/Inventory - $250,000/year 52 watersheds
Lake Maintenance - 350 subdivision lakes For most – owners responsible for maintenance Cost for dredging very high Past practice was to share cost Regulatory issue – may become ours by default Start saving now? – Consultant recommends
$250,000/year
23
Options
24
$2.55
$3.60
$4.35
$5.00 $5.20
$7.60
$0.00
$1.00
$2.00
$3.00
$4.00
$5.00
$6.00
$7.00
$8.00
Chesapeake Hampton Newport News Portsmouth* VA Beach Norfolk**
Stormwater Fee ComparisonFY-06/07
Per ERU / Month
* Portsmouth scheduled for 50 cent per year increase.** Norfolk scheduled for annual inflationary increase
25
Fee Comparison
Norfolk Portsmouth Chesapeake
Sq. Miles 66 46.6 353
Population 234,403 100,169 218,000
Miles of Pipe & Ditch
576 568 3,800
Fee $7.60 $5.00 $2.55
26
$1,684
$7,741
$11,293
$7,071 $7,214
$17,361
$0.00
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
$14,000.00
$16,000.00
$18,000.00
Chesapeake Hampton Newport News Portsmouth VA Beach Norfolk
Funding Per Mile of Pipe & DitchFY06/07
27
Consultant Report
Completed on November 10, 2006 Identified Three Levels of Service (LOS)
with Associated Fee Recommendations Use 5 Year Average – FY 2008-2012
1. Current LOS
2. Minimum Regulatory LOS – Recommended
3. Citizen’s Expectation LOS
28
Consultant Report - Continued
Current Level of Service (LOS) Avg Need: $5.5 million/year from the stormwater fee which
equals $2.87/ERU/Month With High for 2012 of $6.3 million or $3.19/ERU/Month
To Meet Minimum Regulatory Requirements – Recommended Level Average need of $10.6M/year or $5.50/ERU/Month With High for 2012 of $11.9M or $6.05 / ERU/Month
Citizens Expectation LOS Average need of $13.9M or $7.22/ERU/Month With High for 2012 of $16M or $8.10/ERU/Month
29
Option 1
Calendar Year Proposed Increase Fee
2006 --- $2.55
2007 $1.50 $4.05
2008 $1.50 $5.55
2009 $1.50 $7.052010 + Beyond - * 50 cent increase per year
30
Option 2
Calendar Year Proposed Increase Fee
2006 --- $2.55
2007 $3.00 $5.55
2008 $3.00 $8.552009 + Beyond - * 50 cent increase per year
31
Consultant Report – Minimum Regulatory
Calendar Year Proposed Increase Fee
2006 -- $2.55
2007 $2.95 $5.50
2008 0 $5.50
32
Consultant Report – Citizen Expectations
Calendar Year Proposed Increase Fee
2006 -- $2.55
2007 $4.67 $7.22
2008 0 $7.22
33
Comparison of Revenue
$0 $2 $4 $6 $8 $10
Option 1
Option 2
Consultant (Min Reg)
Consultant (Cit Exp)
Year 1
Year 2
Year 3
$8.1 M
$5.1 M
$5 M
$2.3 M $2.1 M$2.2 M
$4.8 M
Dollars (Millions) – Adjusted for Inflation
34
Priority Annual RequirementsOption
1
Option
2
Consultant
Minimum
Requlatory
Citizens
Exp.
1 Environmental Requirements $150,000 Envir Fully –Yr 1 Fully –Yr 1 Fully – Yr 1 Fully –Yr 1
2 Wetlands Permitting $80,000 Maint Fully Fully Fully Fully
3 Cave-Ins - Urgent $1,000,000 Maint Fully Fully Fully Fully
4 Level 4 & 5 Projects $500,000 Capital Fully Fully Fully Fully
5 Level 6 $1,700,000 Capital Partial –Yr 1
Fully –Yr 2
Fully Fully Fully
6 Neighborhood Ditch Cleaning $300,000 Maint Fully Fully Fully Fully
7 Erosion & Sediment Control $50,000 Maint Fully Fully Fully Fully
8 Roadside Ditch Regrading $400,000 Maint Fully Fully Fully Fully
9 Cave-Ins - Important $500,000 Maint Partial –Yr 2
Fully – Yr 3
Fully Fully Fully
10 Inventory $60,000 Capital Fully Fully Fully Fully
11 Cave-Ins - Maintenance $800,000 Maint Fully Partial –Yr 1
Fully –Yr 2
Partial – Yr 1
$410,000Fully
12 Capital Needs $4,500,000 Capital Partial –Yr 3
$1,060,000
Partial – Yr 2
$4,260,000
0 Partial – Yr 1
$2,560,000
Total $10,040,000
35
Impact of Annual Fees
Fee
Recommendation City Schools Residents
$/ERU/Month
Current $2.55 $92,848.00 $199,247.62 $30.60
Option 1 1st yr $4.05 $147,464.47 $316,452.10 $48.60
2nd yr $5.55 $202,080.94 $433,656.58 $66.60
* 3rd yr $7.05 $256,697.41 $550,861.06 $84.60
Option 2 1st yr $5.55 $202,080.94 $433,656.58 $66.60
* 2nd yr $8.55 $311,313.88 $668,065.54 $102.60
Consultant Min. Reg. $5.50 $200,260.39 $429,749.76 $66.00
Consultant Cit. Exp. $7.22 $262,887.28 $564,144.23 $86.64
* Plus .50/year thereafter
36
Next Steps
Meet with Chamber & other stakeholders Advertise public hearing – 2 weeks in a row before
hearing Hold non-planning public hearing @ City Council
meeting Council action same night Revise billing information – January to March, 2007 Bills mailed in April for CY-2007
37
StormwaterCommittee Chairman
Mr. Adam Jack
38
Questions?
39
BackupMaterial
40
Impact on Funding Per MileChesapeake Fee $/Mile
Current $2.55 $1,684
Option 1 Year 1 $4.05 $2,936
Year 2 $5.55 $3,108
Year 3 $7.05 $3,683
Option 2 Year 1 $5.55 $3,108
Year 2 $8.55 $4,532
Consultant Min. Req. $5.50 $3,084
Citizen Exp. $7.22 $3,431
Current in Hampton Roads
Portsmouth $7,071
Virginia Beach $7,214
Hampton $7,741
Newport News $11,293
Norfolk $17,361