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Region4 Conference Administrator’s

Report

Sat BasuConference Administrator

Region 4 Meeting2011 Section CongressFriday, August 19, 2011

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Responsibilities• Serve Members interested in Authoring and Publishing

Technical Papers as well as Technical Seminars

• Coordinate with Sections, Chapters, Universities and other Institutions to Initiate, Launch and Support the Conferences

• Coordinate with TAB Societies and other Activity Organizations for Financial and Administrative Supports

• Provide Special Efforts on the Region 4 EIT Conferences– Initiate Conference Location

– Maintain Continuous Communication

– Manage Effective Conference

– Publicize Information

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Highlights of 2011 Activities• EIT2011-Minnesota State Univ.- West Area

– Admin. and Financial reports near completion

– Conference Papers are being recorded for including in the IEEE-Explore

• EIT2012- IUPUI-Indianapolis -East Area– EIT2012 Web-Site shows Preliminary Information

– Call for Papers Issued

• EIT2013- Univ. Of Wisconsin – Central Area– Conference in Planning Stage

– Conference Committee is being formed

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Plan for 2012• Coordinate with EIT2012 Chairs on total

Management of the Conference

– Start Regular Conference Calls October, 2011

– Finalize Conference Facility

– Coordinate on Reception, Banquet, etc

– Arrange Key-Note Speakers

– Include Professional and Student Tracks

– Obtain Sponsorship and Exhibitors

Plan for 2012 [Contd.]

• Finalize Facility Location for EIT2013

– Initiate Planning Meeting for EIT2013

– Prepare Preliminary Budget

– Issue Call for Papers

– Initiate Conference Calls

• Decide Hosts and Locations for

– EIT2014 – Possibility Univ. of North Dakota

– EIT2015 – Possibility Wayne State Univ.

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EIT2011 Finance• Revenue - $21,800 [?]

– Registration - $20,100

– Sponsorship + Others - $ 500 [?]

– Publication - $ 1,200 [?]

• Expense - $16,800 [?]

– Facility + Food - $11,700 [?]

– Conference Material - $ 2,300

– Conf Proc CD + Others - $ 2,800

• Surplus/Deficit - $ 5,000[?]6

EIT ConferencesYear Conf. Location Host Section Area

• 2000 EIT2000 O’Hare Marriot Western Michigan Univ. Chicago Central Area

• 2001 EIT2001 Rochester, MI Oakland University Southeastern Michigan East Area

• 2002 EIT2002 Saint Paul, MN University of Minnesota Twin City [CANCELLED] West Area

• 2003 EIT2003 Indianapolis, IN Indiana-U Perdue-U Indy Central Indiana East Area

• 2004 EIT2004 Milwaukee, WI Milwaukee Sch. of Eng. Milwaukee Central Area

• 2005 EIT2005 Lincoln, NE University of Nebraska Nebraska West Area

• 2006 EIT2006 Lansing, MI Michigan State University Southeastern Michigan East Area

• 2007 EIT2007 Chicago, IL Illinois Institute of Tech. Chicago Central Area

• 2008 EIT2008 Ames, IA Iowa State University Central Iowa West Area

• 2009 EIT2009 Windsor, ONT, CA Univ. of Windsor Southeastern Michigan East Area

• 2010 EIT2010 Normal, IL Illinois State University Central Illinois Central Area

• 2011 EIT2011 Mankato, MN Minnesota State Univ. Southern Minnesota West Area

• 2012 EIT2012 Indianapolis, IN Indiana-U Perdue-U Indy Central Indiana East Area

• 2013 EIT2013 Milwaukee, WI Univ. of Wisconsin Milwaukee Central Area

• 2014 EIT2014 Detroit, MI Wayne State University Southeastern Michigan East Area

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